North Ayrshire Community Planning Partnership

Developing your partnership working skills

Course AimsAt the end of the session you will:

• Understand what community planning is Who is involved? What is its structure?

• Be aware of the single outcome agreement What it is? 

• What your organisation’s role is in the relationship?• Appreciate the concept of Locality Partnerships

Why it is needed?What it will do?                                                        How can you work well in partnership?

• Know the benefits, the barriers and how you can make it work for you!

Ice Breaker‐ Question Time!

Everyone please stand up

Who are you and what do you do?

Pick a number from 1 to 30

Answer the question (if you can!)

Now you get to sit down and relax!

Another Question!

What do you already know about Community Planning?

For group discussion

(Note your group’s responses on flipchart paper)

Community Planning‐ The Legislative Background

• Local Government in Scotland Act 2003Statutory duty to have a CPP, for local authority to lead and for other agencies to participate

• The Christie Commission 2011Services built around People and communities

• Scottish Government and COSLA Statement of ambition 2012“Effective Community Planning arrangements will be at the core of public service reform…”

• The Community Empowerment Act 2015‐ Royal assent August 2015

The Community Empowerment Act 2015What are the changes?Before Now‐6 statutory partners ‐Expanded list of statutory partners (inc IJB, College, SDS)

‐No real statutory reference to purpose ‐Duties on statutory partners around defined purposeTackle inequalitiesPrepare a local outcomes improvement planPrepare locality plans for localitiesReport on progress and continually review

‐Duty on Local Authority to maintain and facilitate ‐Promotes shared leadership and governance by all listed partners to ensure CPP operates effectively

‐No statutory requirement to resource CPP ‐ Aligned resources (contribution from all)‐General duty to consult with communities ‐Full participation with communities is expected (part 10)‐No obligation to include others ‐Part 3 Participation requests 

‐Part4 Community Right to Buy‐Part 5 Asset transfer requests

What does ‘community planning’ mean?

Working togetherto plan and deliverbetter services

Community planning in Scotland is about …

Making sure people and communities are genuinely engaged in the decisions made on public services which affect them; 

and

A commitment from organisations to work together, not apart, in providing better public services.

Community Planning Audit• Audit framework for CPPs developed• North Ayrshire CPP agreed to participate in pilot with Audit Scotland• Audit report February 2013:

“Community Planning is well established in North Ayrshire.  The CPP has a good record of critically reviewing and retaining local partnership working and joint planning.  CPP structures and relationships position it well to contribute to and influence public service reform”

• Audit Follow up 2014‐ Positive feedback• National follow up 2016‐ North Ayrshire highlighted as a case study

The Single Outcome Agreement (SOA)

Outcomes

(what we want to achieve for North Ayrshire)

Actions (the changes and improvements we will make)

Indicators(how we will measure our progress over time)

North Ayrshire‐ A Better Life

CPP Priorities and ThemesPriorities• A Working North Ayrshire• Healthy and Active North Ayrshire• A Safe and Secure North Ayrshire

Themes• Reducing local inequalities of outcome• Building Community Capacity• Prevention and early intervention

Single Outcome AgreementOverarching themes

Reducing local inequalities of 

outcome

Building community capacity

Prevention and early 

intervention

CPP Priority

High Level Outcomes:

A Working North Ayrshire

Jobs density in North Ayrshire 

increases 

Worklessness is at the Scottish 

level and there is less inequality within North Ayrshire

A Healthier North Ayrshire

Children's health and wellbeing is improved by breaking the 

cycle of poverty, inequality and poor outcomes

Adults and older people in North Ayrshire live healthier and 

more active lives

A Safe & Secure North Ayrshire

North Ayrshire is a safe place to 

live

North Ayrshire residents feel safer and 

communities are empowered

North Ayrshire Community Planning Partnership Structure chart

The Children’s Services strategic Partnership 

 

CPP BOARDEconomic, 

Development &Regeneration 

Board 

Community Engagement Reference Group 

HSCP Integrated Joint Board 

Community Engagement Network 

Strategic Management 

Team 

Safer North Ayrshire 

Partnership 

Locality Partnerships 

Fair For All Board 

North Ayrshire CPP membersAccessibility, Adult Learning Forums, Alcohol and Drugs Partnership, ANCHO, Apex Scotland, Arran Community Care Forum, Arran Community and Voluntary Services, Ayrshire Association of Businesswomen, Ayrshire Chamber of Commerce, Ayrshire College,  Ayrshire Minority Ethnic Community Association (AMECA), Barnardos, CEIS Ayrshire, Children 1st, Community Councils, Crossreach, Cunninghame Housing Association,  Enable, Federation for Small Businesses, Fullarton Community Health House, Impact Arts, Irvine Bay Regeneration Company, Irvine Bay Urban Regeneration Company, Irvine Housing Association, Isle of Arran Homes, James Watt College, Jobcentre Plus, Joint North Ayrshire Elderly Forum, KA Leisure, Neighbourhood Compacts, Neighbourhood Watch, NHS Ayrshire and Arran, North Ayrshire Citizens Advice Service (NACAS),  North Ayrshire Council, North Ayrshire Federation of Community Associations (NAFCA), North Ayrshire Forum on Disability,  North Ayrshire Women’s Aid, North Ayrshire Young Scot, Outdoor Access Forum, Procurator Fiscal’s Office, PPF, Quarriers, Radio City, Scottish Ambulance Service, Scottish Association for Mental Health, Scottish Children’s Reporter Administration, Scottish Churches Housing Action, Scottish Enterprise, Scottish Government, Scottish Health Council, Skills Development Scotland, South West Scotland, Community Justice Authority, Scottish Fire & Rescue, Strathclyde Partnership for             Transport, Police Scotland, The Ayrshire Community  Trust, Third Sector Interface,  Unity Enterprises, Victim Support North Ayrshire, Visit Scotland

Stop. Think. Discuss!

Please put away your training materials.

QUESTION: What practical examples can you give of 

Community Planning?

Note brief responses to these questions in your groups. You have 5 minutes.

Community Planning in Action

Community Planning in Action

The SIMD North Ayrshire in Context

http://www.gov.scot/Topics/Statistics/SIMD

The Scottish Index of Multiple Deprivation (SIMD)

North Ayrshire and Inequality•Employment domain ‐ persistently high (4th highest in Scotland)

•Income domain ‐ persistently high (=3rd highest in Scotland)

•Health domain – large increase in number of datazones in 15% most deprived 

•Education domain – large decrease in number in 15% most 

•Crime domain – rise in number of datazones from 31 in 2009 to 38 in 2012

•Housing domain – no change as same Census  2001 data used for all SIMD since

North Ayrshire and Inequality

Distance(3.5 miles)

LE Difference(24.7yrs)*

Background to Locality Partnerships

PEOPLE- Empower individuals and communities- Involve them in design & delivery of services they use

PARTNERSHIP- Use Partnerships to integrate service provision- Improve the outcomes they achieve

PREVENTION- Prevent negative outcomes- Prioritise spend on prevention activity

PERFORMANCE- Share services where possible- Reduce duplication

The Christie Commission - Four pillars of reform

The link is…..PLACE

PlacePeople

Partnership  Prevention

Performance 

28

What Localities ?

5 mainland Localities:• Irvine

• Kilwinning 

• Three Towns

• Garnock Valley

• North Coast

Arran

Arran is a single self‐contained Locality

Arran is a single intermediate zone

Arran has 7 datazones

Aims of Locality Partnerships

Involving communities in the design & delivery of their services by:– Understanding the needs of individuals and locality areas– Building capacity across all available resources– Empower people and communities – Built on trust

Creating successful communities by:– Targeting underlying deprivation– Using consistent & accessible localised data – Ongoing monitoring and evaluation

Setting up the partnerships Consulting with the Communities Structure, roles and remits agreed  Terms of Reference drawn up Ensuring community involvement and robust governance

Locality Partnerships‐ The next steps

Carry out real & extensive engagement  Identify locality priorities – Place Standard Toolkithttp://www.placestandard.scot/assets/place‐standard.pdf Devise locality plans that are based on need Raise awareness of what the partnerships are trying to achieve Pro‐actively implement the plans  Monitor and evaluate progress Make a difference

Other things to consider?

Health and Social Care Partnership

Future model for Community Justice

Local Outcome Improvement Plan

One CPP website and Consultation Portal

Working in Partnership

How do others perceive your organisation? Write down the positive views you think external partners or the 

public have of your organisation 

Write down the negative views you think that external partners or the public have of your organisation

Discuss perceptions in your groups 

Do you think you were right?

Case study1. Review the case study in your packs

2. Choose a stakeholder card which outlines your interest in the situation

3. Make your case. (Discuss the situation in your group)

4. Make a group decision on how your joint budget of 100 pennies will be allocated

Why Work in Partnership?

Benefits of working in partnership Reduce duplication of effort Share knowledge/expertise “Bigger hit” with combined resources Access wider/different markets Economies of scale Improve service provision Tackle complex problems Greater than the sum of the parts New and innovative ways to work

Building a Successful Partnership

The building blocks and barriers to a perfect partnership

Discuss in your groups the characteristics of a successful partnership

Note down these characteristics on the building blocks for success template

Now transfer the characteristics for success to the other template and identify the barriers that would prevent it

Building and Improving a Partnership

How do you establish these building blocks and eliminate barriers?

Consider a framework to help overcome barriers and maximise the good characteristics

Resources such as "Five Vital Lessons: Successful Partnership with Business" (authors: Educe Ltd and GFA Consulting) can help

Models and Toolkits

Make use of: Consider:Self assessment tools clarity of expectation

– Improvement Service shared goals– Quality Scotland  monitoring and evaluation– EFQM acknowledge others roles

language and communicationPartnership agreements

– What kind of partnership? (formal, informal, integration)

What stage is your partnership at?If your partnership is…..

Characteristics include… Possible actions

Forming Exploring what's needed and what's possible Sharing common cause, arising from shared interests, opportunities or threats Early enthusiasm Nature of commitments hazy

Create opportunities for people to get to know each other Meet on neutral ground Encourage focus on common vision Appeal to "mutual enlightenment self-interest" Focus on benefits to individuals and address costs and potential risks Start exploring parameters of possible partnership agreement

Frustration Hidden agendas Individuals questioning the purpose of the partnership and reasons for being there Doubting each other Competing for credit and control Bit of "a fog"

Revisit common ground & allow time to redefine issues, purposes etc. Plan a few quick wins Create the climate for open expression and constructive disagreement Clarify and re-emphasise benefits to individual partners Promote mutual appreciation of what each other can contribute Don't get caught up in blaming any particular party - fix the problem not the blame

Functioning Feeling renewed vision & focus Established clear roles and responsibilities Progress through joint project teams Feeling accountability to each other for actions Partners talking in terms of "we" not "you"

Start implementing partnership agreement Agree clear objectives, milestones, responsibilities, success measures Establish ground rules & principles for collaboration Develop common methods & quality standards Encourage joint learning through training & review activities

Flying Achievement of partnership goals Partners altering what they do & how they do it to achieve partnership objectives Partnership priorities central to partners' activities Shared leadership Trust and mutual respect

Keep working at communications Anticipate future challenges & build capacity to respond Ensure all the partners are getting the benefits they expect Celebrate success Reflect on whether the partnership still serves its purpose

Failing Recurrent tensions Disengagement Lack of commitment Breakdown or frittering away of relationships

Revisit stage 1

Adapted from "Five Vital Lessons: Successful Partnership with Business" (authors: Educe Ltd and GFA Consulting).

How partnership actions are achieved and measured

Measuring work towards the Single Outcome Agreement SOA priorities, themes, outcomes – actions & indicators: An Example

Priority  A Working North AyrshireThemes 3 overarching themes apply

High Level  Worklessness is at the Scottish level and there is less inequalityOutcome within North Ayrshire

Actions Continue to deliver the programme to support young people into work

Performance Youth claimant count Indicators % school leavers entering positive destinations

Analysing Your Partnership

Consider a partnership with which you are involved in a more critical way. Use the template in your pack to help you.

You should now be more aware of your role within the partnership; have a better understanding of the other partners, and of how the partnership functions

Thank you for your attentionPlease complete the evaluation before you leave

If you wish any further information you can contact the Team:

Morna Rae Linda BroughCommunity Planning Team Leader Policy and Community Planning Officermrae@north‐Ayrshire.gov.uk lindabrough@north‐Ayrshire.gov.uk01294 324177 01294 324114

Wendy Sharpe Andrew HaleLocality Planning Assistant Equalities and Health Officerwendysharpe@north‐Ayrshire.gov.uk ahale@north‐Ayrshire.gov.uk01294 324170 01294 324148

Community Planning Team, Democratic ServicesNorth Ayrshire Council. Cunninghame House, Irvine, Ka12 8EE

communityplanning@north‐Ayrshire.gov.uk