North Carolina Council for Women councilforwomen.nc Displaced Homemaker

North Carolina Council for Womenwww.councilforwomen.nc.gov

Displaced Homemaker

Grant Information Session

NC CFW-Raleigh(Main)Office

919-733-2455

TOLL FREE #- 877-502-9898

2012-2013

1North Carolina Council for

Women

OBJECTIVES

• To gain a basic understanding of FY 2012-2013 Displaced Homemaker grant application

• To identify key components of grant application

• To answer questions and enable applicants to complete and successfully submit the grant application 2

North Carolina Council for Women

WEBINAR TIPS

• MUTE YOUR TELEPHONE

• ACCESS THE GRANT APPLICATION VIA “FILE SHARE” (LOCATED AT THE TOP LEFT SIDE OF SCREEN)

• USE CHAT ROOM TO SUBMIT QUESTIONS/COMMENTS


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GRANT APPLICATIONS ARE AVAILABLE ONLINEWWW.COUNCILFORWOMEN.NC.GOV

GRANT APPLICATION DEADLINE

MONDAY, APRIL 16 2012


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DISPLACED HOMEMAKER LEGISLATION

The Fund shall be administered by the North Carolina Council for Women in accordance with Article 1 of Chapter 143 of the General Statutes and shall be used to make grants to up to 35

centers for displaced homemakers.


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DISPLACED HOMEMAKER IS AN INDIVIDUAL

WHO:

• Has worked in his or her own household & has provided unpaid household services; and • Is unable to secure gainful employment due to

the lack of required training, age, or experience; or is unemployed or underemployed; and• Has been dependent on the income of another

household member but is no longer adequately supported by that income, or is receiving support but is within two years of losing the support, or has been supported by public assistance as the parent of minor children but is no longer eligible, or is within two years of losing the eligibility.


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THE DISPLACED HOMEMAKER GRANT

• The process is competitive

• Therefore, it is important to be clear and concise with ALL Grant Application items

• NC CFW Grants committee will review the applications and determine up to 35 grant award recipients (Displaced Homemaker Funds & Divorce Filing Fees)


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THE DISPLACED HOMEMAKER GUIDELINESWWW.COUNCILFORWOMEN.NC.GOV

Applicants should review the Displaced Homemaker Guidelines to ensure that they meet criteria.

Eligibility includes:Applicant shall have been operational for at least

two years as aDisplaced Homemaker Program and provide the

five mandated services. 1. Job counseling 2. Job training 3. Health education and counseling services 4. Financial management 5. Educational services 8


GRANT CYCLE

PLEASE BE MINDFUL

• The Grant Application Process initiates the “NEW” Grant Cycle

• The Grant Cycle begins July 1st and ends September 30th

• The Grant Contract and funds are issued after approval of the state’s budget

• Eligible applicants must complete a Grant Contract prior to issuance of the grant funds(Displaced Homemaker Funds & Divorce Filing Fees)

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GRANT CYCLE

• Eligible “Displaced Homemaker” grantees will receive funds from “two” funding sources. (Displaced Homemaker & Divorce Filing Fees)

• Grantees that receive “Displaced Homemaker” grant funds automatically receive an equal share of the “Divorce Filing Fees”.

• Displaced Homemaker Grant funds are issued as “one” allocation after the Contract has been processed.

• Divorce Filing Fees are issued on a “quarterly” basis after the Contract has been processed.


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SIGNIFICANT ITEMS

The Data Universal Numbering System,abbreviated as DUNS or D-U-N-S…

The DUNS number is a nine-digit number.

***Governmental Agencies will respond “N/A” in areas that request the “DUNS” number.

DUNS is a system developed and regulated by Dun & Bradstreet (D&B),that assigns a unique numeric

identifier, referred to as a "DUNS number" to a single business entity.

(pages 3 and 4 of application)


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SIGNIFICANT ITEMSWWW.SECRETARY.STATE.NC.US/CORPORATIONS/CSEARCH.AS

PX

• Applicants’ “full legal” name should be consistent with the name filed with the Secretary of State.

• Applicants can verify the “full legal”name via Secretary of State’s website

• Provide the “full legal” name in the applicable areas of the Grant Application and Contract.

(pages 1,2,3,4,14,15, and 16 of application)


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SIGNIFICANT ITEMS

Conflict of Interest Policy

• The Conflict of Interest Policy should be applicable to employees, management, and board members.

***NEW applicants will have to submit the seven policies listed for NC CFW files.

(page 14 of application)


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QUESTIONS?

• When is the application deadline?

• Where can you verify your full legal name?

• Do ALL applicants have to submit the seven policies listed on page 14 of the grant application?


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ANSWERS

• Monday, April 16, 2012 by 5:00pm( tope of page 1 of application

• The Secretary of State’s website www.secretary.state.nc.us

• No, Only “NEW” applicants have to submit the seven policies listed on page 14 of the grant application


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MATCH REQUIREMENT

• Programs applying for funds must match state appropriated funds (Displaced Homemaker Funds ONLY)

The match requirement does not apply to Divorce Filing Fees

• Match must be generated locally and represent a minimum of 20% of the total state appropriated award

• Match requirement encourages sustainability of the program


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MATCH REQUIREMENT

For example, if the total grant award is $10,000 a $2,000 match is required. Examples of sources for local matches include:• Fundraisers• Grants from private organizations such as churches,

foundations, or business firms• United Way• Civic Groups• Local government units including city and county government• In-kind goods or services calculated at fair market value


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GRANT APPLICATION CHECKLIST (EMAILED FORMS)

[email protected]

Pages 1-13 of the grant application (Includes: cover sheet, program narrative section, &

charts)

Job descriptions for positions funded with funds

Budget Proposals (Excel attachments via councilforwomen.nc.gov)

Displaced Homemaker Grant Funds 20% Matching Funds for the State Funds Divorce Filing Fees

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BUDGET PROPOSAL AMOUNTS(EXCEL ATTACHMENT)

Should be based on “reasonable” amounts

***NC CFW is exploring issuing “equal” Displaced Homemaker grant award amounts during FY12-13

Approximately $8,277.00/grantee

Fiscal

Year

Amount Issued

Fiscal Year

Amount Issued Fiscal Year

Amount Issued

10-11

DFF=$54,328.88

09-10 DFF=$45,839.94 08-09 DFF=$52,563.06

10-11

DH=$15,248.00 Thru

$4,138.00

09-10 DH=$11,139.00 Thru $4,138.00

08-09 DH=$16,150.00 Thru $4,275.00


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EMAILED FORMS

[email protected]

Applicants will need to provide identifying information in the email subject line• Program name• County location• Grant application being submitted

Example:“Albemarle Hopeline, Pasquotank, Displaced Homemaker”


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GRANT APPLICATION CHECKLIST (MAILED FORMS)

Provided by the applicant:501(c) (3)-not applicable to Governmental Programs

Articles of Incorporation-not applicable to Governmental Programs

Bylaws-not applicable to Governmental Programs

List of CURRENT members of the Board, including the Finance Committee chaired by Treasurer

Blue ink is strongly suggested for signatures

Request for Program Policy-(page 14)

Certification-(page 15)

Verification of Review of Grant Application-(page 16)


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FOR GOVERNMENTAL ENTITIES

• The “Governmental Tax Exempt” Form must be submitted

• Visit www.dor.state.nc.us to obtain information about this form

• Community Colleges are EXEMPT

• If this does not apply to your “Governmental” Agency/Program…please provide documentation with explanation as to why this does not apply to you.


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A WELL WRITTEN PROPOSAL:TIPS FOR APPLICANTS

• Avoids jargon • Defines all acronyms• Does not use first person• Has no run-on sentences• Uses concise language• Is free from typos and grammatical errors• Avoids metaphors or flowery language• Avoids emotional appeals. A good case is built on research and

reason.• Has sections that logically follow from previous sections• Supports all facts, even the seemingly trivial ones• Answers the “How do you know?” question for any assertions•


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THE GRANT APPLICATION(PAGES 1 & 2)

Pages 1 and 2 of the application should be included when the fully completed application

issubmitted

Provide Full Legal Name, Also Known As, and County

Page 1-InstructionsPage 2-Checklist


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THE GRANT APPLICATION COVER SHEET(PAGE 3)

Refer to your copy of the application County (If more than one county will be served with the 1 grant award, list the counties)

New Applicant this year: Yes or NO

Full Legal Name of Agency/Program: (As registered with the Secretary of State http://www.secretrary.nc.us)

Also Known As: Federal Tax ID: (Also known as Contract Number) Date Universal Number System #(DUNS) Printed Name of Executive Director & Email Address: Printed Name of Program Director & Email Address: Agency/Program Status: Government Operated OR Private, Non-Profit Agency/Program’s Fiscal Year: (January-December) or (July-June) Month & Year Agency/Program Started Providing Services


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THE GRANT APPLICATION COVER SHEET(PAGE 3 CONTINUED)

Year Agency/Program was Incorporated: Date Agency/Program received non-profit status: Is Agency/Program a subsidiary of another organization? YES/NO

Agency/Program’s Administrative Office Address Agency/Program’s Mailing Address & Hours of Operation Agency/Program’s Office/Fax# Number of Employees to be funded by NC CFW funds (Please be sure that the number of staff listed below is reflected in the budget

proposals and job description(s) ___ full-time ___ part-time

Does Your Program receive DV/MLF funds from NC CFW? Does Your Program receive SA funds from NC CFW? Program’s website address:


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DETERMINATION OF LEVEL OF FUNDING(PAGE 4)

Provide your program’s Full legal name and tax identification number and DUNS #

Please indicate only one (1) level of funding

• DOES YOUR SPECIFIC PROGRAM MEET LEVEL 1 REPORTING? YES NOReceiving less than $25,000 in total state issued grant funds

• DOES YOUR SPECIFIC PROGRAM MEET LEVEL 2 REPORTING? YES NOReceiving at least $25,000 but less than $500,000 in total state issued grant funds

• DOES YOUR SPECIFIC PROGRAM MEET LEVEL 3 REPORTING? YES NOReceiving $500,000 or more in total state issued grant funds


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PROGRAM NARRATIVE CRITERIA(PAGE 5)

• PROVIDE RESPONSES IN THE ORDER THAT THEY ARE PRESENTED AND ATTEMPT TO PREFACE RESPONSE IN A WAY THAT WILL PROVIDE CLARITY.

• THIS WILL HELP THE GRANT REVIEWER VERIFY THAT ALL ITEMS RECEIVED A RESPONSE

Example Question: Provide details of your plan to sustain the Displaced

Homemaker Program

Response: Our sustainability plan consists of…..

• RESPONSES WILL ALLOW UP TO 5000 CHARACTERS

• ANY AREA THAT IS NOT APPLICABLE… INDICATE “NOT APPLICABLE” TO YOUR PROGRAM.

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HISTORY AND NEED(PAGE 6)


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What is your program/agency’s mission and if you are a multi-service agency how does this fit into the mission of your organization?

Explain why there is a need for the Displaced Homemaker Program within your community

Describe the challenges of the target population.Identify barriers that affect current service delivery(geographic, economic, resources)

QUESTIONS?

• Which pages of the application have to be emailed and what is the email address?

• Which pages of the application have to be mailed and what is the mailing address?

• How many characters are allowed for the responses?


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ANSWERS

• Refer to Page 2 (Grant Application Checklist) and Page 5 (Criteria)

• Page 1-13, proposed budgets and job descriptions have to emailed by 5:00pm Monday, April 16, 2012 by 5:00pm via [email protected]

• Pages 14-16 and items listed on page 2 of the application to be received in Raleigh by 5:00pm, Monday, April 16, 2012 via

• 1320 Mail Service Center Raleigh NC 27699-1320 • Or • 422 N. Blount Street Raleigh NC 27601

• Up to 5000 characters can be used for responses to questions(letters, numbers, spaces, & punctuation)


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IMPACT GOALS AND OUTCOMES (40%)(PAGE 7)

List three (3) measurable Displaced Homemaker Program goals and describe the projected outcome for each goal listed

Describe the method/tool(s) utilized to evaluate the program’s impact (quantitative & qualitative)

Provide details of your program’s goals and outcomes from last year, including any significant or unique accomplishments of the Displaced Homemaker Program.

(Include evaluation summaries and client success stories, if appropriate)


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QUALITATIVE VS. QUANTITATIVE

Example of Qualitative: Program formed new partnerships with agencies in neighboring

counties resulting in new program referrals. There are new partnerships with agencies resulting in new

venues to provide training classes.

Example of Quantitative: Seven(7) eligible displaced homemakers have secured part time

employment. Program provided job counseling services to 46 individuals.


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NEEDS ASSESSMENT AND ORGANIZATIONAL CAPACITY (25%)

(PAGE 8)

In accordance to G.S. 143B-394.5A

Provide data on the probable number of Displaced Homemakers in the area

Provide data on the availability of resources for training & education in the area

Provide data on viable living wage job opportunities in the area


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POSSIBLE RESOURCES FOR DATA REQUESTED

https://www.ncesc.com/default.aspxhttp://www.ncjustice.org/http://www.ncruralcenter.org

http://www.livingwage.geog.psu.edu/states/37


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NEEDS ASSESSMENT AND ORGANIZATIONAL CAPACITY (CONTINUED)

(PAGE 8)

Describe the staff and/or Governing Board’s role and participation with the program including the monitoring & evaluation process

List and describe partnership, community supporters, collaborations and include details of your coordination with other workforce development programs and job link centers.

Provide details of your plan to sustain the Displaced Homemaker Program.


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GENERAL STATUTE 143B-394.6

The NC Council for Women strongly encourages Displaced Homemaker applicants to assess the positions that will be funded by the NC CFW funds.

G.S. 143B-394.6 Staff for Center-To the maximum extent feasible, the staff of the center, including technical, administrative, and advisory positions, shall be filled by displaced homemakers.


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NEEDS ASSESSMENT AND ORGANIZATIONAL CAPACITY

(PAGE 8 CONTINUED)

Provide information on Board diversity: Gender Race/ethnicity Geographic make up should represent the

communities served


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QUALITY OF PERSONNEL & VOLUNTEERS (15%)(PAGE 9)

Provide information on staff diversity Gender Race/ethnicity Total number of volunteers that donate any time or

services to your Displaced Homemaker Program Examples: volunteer tutors, volunteer instructors, volunteer career counselors,volunteer legal counsel

What is the financial value of the volunteer support to your program and provide details of how this was determined?

NC-$18.18/hr via www.independentsector.org


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QUALITY OF PERSONNEL & VOLUNTEERS

(PAGE 9 CONTINUED)

Provide a job description of each DH position(s) that will be funded by NC CFW.

Specify DH and/or DFF funds used to fund position.

List positions & provide job descriptions in the areaOR

Attach each job description that addresses: Position/Title & Duties Knowledge, skills & abilities & trainings/credentials


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BUDGET EFFECTIVENESS (20%) (PAGE 10)

Describe how the Program/Agency will provide the 20% match.Provide the DH & DFF funds your program received during FY10-11 Did your program have to return any DH or DFF funds during FY10-11?Specify which grant and why? DH and/or DFF amount returned


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BUDGET EFFECTIVENESS (PAGE 10 CONTINUED)

• Describe the basis of accounting that your Program/Agency will utilize and how the accounting records will be maintained to ensure consistency and accountability of the state issued grant funds

FY12-13 PROPOSED COSTS

• KEY PROGRAM STAFF & ADMINISTRATIVE STAFF=SALARIES & FRINGE

• DIRECT CLIENT COSTS=SCHOLARSHIPS, GAS STIPENDS, CHILDCARE, ETC.

• OPERATIONS-SAME AS BEFORE


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FY12-13 PROPOSED COSTS(PAGE 10 CONTINUED)

• AMOUNT OF THE DH /DFF FUNDS “PROPOSED” FOR KEY PROGRAM PERSONNEL AND OPERATIONAL COSTS? (PROGRAM DIRECTORS)

• AMOUNT OF THE DH /DFF FUNDS “PROPOSED” FOR ADMINISTRATIVE PROGRAM PERSONNEL AND OPERATIONAL COSTS? (BOOKKEEPERS, ADMIN SUPPORT, ED)

• AMOUNT OF THE DH/DFF FUNDS “PROPOSED” FOR DIRECT CLIENT COSTS? (SCHOLARSHIPS, GAS STIPENDS, CHILDCARE)


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FUNDING SOURCESLIST ALL FUNDING SOURCES FOR THE PAST 2 YEARS FOR THIS

PROGRAM ONLY

(FY11-12 & FY10-11)

(PAGE 11)List Funding

SourceThis applies to the most recent year. Please state year

List Amount Provided

Year Funds Provided

$ FY11-12List Funding

SourceThis applies to the year prior to the year listed above. Please state year

$ FY10-11

$44


DISPLACED HOMEMAKER MANDATED SERVICES(PAGE 12)

Statutory Services

Plan for Provision of Service

Results

Outreach, Intake & Orientation Referral, Follow-

up

Job CounselingExample: Number of clients reporting improved job seeking skills

Job Training/Job PlacementExample: Number of clients obtaining a job (full-time & part-time)Earnings of clients at program exit

Health EducationExample: Increased awareness of healthy relationship indicators

Financial Services Example: Number if clients transitioning from homelessness to independent housing

Educational ServicesInclude the number of clients enrolled in educational programs, earning degrees & certifications


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DISPLACED HOMEMAKER RESULTS/GOALS CHART(PAGE 13)

Provide the total number of served or number to be served in each category.If applicant serves more than one county, specify

Actual Service Results during FY11-12 Cycle(July 1st thru December

31st 2011)(6 months)

Projected/Anticipated Service Goals for FY12-

13(July 1st 2012-September

30, 2013)(15 months)

Overall of DH Clients Served

Job Counseling, Job Training, Health Education, Financial Management, Educational Services

Number of Stipends Provided

Number of Clients Placed in Jobs

Number in Education Placements


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REQUEST FOR PROGRAM POLICY(PAGE 14)

• ALL NEW applicants must submit the seven policies listed on page 14 of the application (GOVERNMENT & NON-GOVERNMENT)

• Program’s Full Legal Name as registered with the Secretary

of State and “Also Known As” if applicable

• Program’s County location & Tax Identification #

• Board Chair/Designee Signature/Printed Name & Date

• Executive Director’s Signature/Printed Name & Date


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CERTIFICATION PAGE(PAGE 15)

Certification of Matching Funds-Agency has received funds and/or services for the 20% match

Certification of Non-Lobbying-Grants funds cannot be used for lobbying to influence legislative support

Certification of Insurance and/or Bonding-Employees, volunteers and board members that handle grant fundsare bonded to ensure safeguard of grant funds

Printed Name, Signature and Date of Board Treasurer/Equivalent


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VERIFICATION OF REVIEW OF GRANT APPLICATION

(PAGE 16)

Provide Program’s Full Legal Name: as registered with the Secretary of StateAlso Known As:County Location: Tax Identification #

The persons whose signatures appear below, certify that they have reviewed the information within the Grant Application and verify that it istrue and accurate.

Board Chair’s printed name, signature, and dateExecutive Director’s printed name, signature and date 49


All application forms(emailed & mailed) must be received by

5:00pm Monday, April 16, 2012

Applicants will be notified of grant award eligibility by July 1st

NC CFW may not be able to provide an actual grant award

amount during the initial grant award notification

Questions?

Call:919-733-2455

TOLL FREE #- 877-502-9898


Women

Documents

North Carolina Council for Women councilforwomen.nc Displaced Homemaker