Frequently Asked Questions

The Funding

How much can I apply for?

There is no lower or upper limit for applications – however, during the application process we will assess whether the spread of provision is fair across North Yorkshire and if there are any issues, very large applications in areas of high concentration may be reduced.

We are aware that each opportunity will incur different costs dependant on location, target participant group and type of activity being delivered. But we are asking providers to keep in mind that we do have limited resources which equate approximately to:

Primary age £8 per child per day (4 hours). Secondary age £11 per child per day (4 hours).

What can the grant cover?

The cost of the child's place (covering staff, premises, resource, and business costs). This amount should not be any more than your usual costs.

The cost of providing nutritious meals. Administration costs associated with marketing and booking places for FSM eligible

children, parental liaison, and engagement, at a value of no more than 10% of the project costs.

Can we include cost for transport?

Projects are asked to be innovative in approaches to accessibility. Where possible project sites should be accessible by public transport, or active travel, such as walking and cycling. In exceptional circumstances contribution to transport costs may be considered by the HAF grant. This would be where there is demonstrable need and no alternative solutions for child/young person/family.

How do I apply?

Ensure you complete all sections of the application and stay within word count. Submit your application to grants@northyorkshiretogether.co.uk

How will I be paid?

Once your application has been approved and all minimum operating standards have been met you will be given details of how to invoice for payment. Please note that North Yorkshire County Council’s default payment can take up to 30 days to reach your account. If this will be a problem, please let us know when you submit your application.

Can I apply for funding outside the summer holidays?

No, this funding only covers the summer holiday period.

When will I find out if my application was successful?

Applicants will be advised of the outcome of their application as soon as we have made a decision but by Friday 9th July at the latest.

What monitoring and evaluation will I have to provide?

Organisations will be required to complete and submit monitoring and evaluation forms by Friday 24th September 2021. Information will include (but is not limited to):

Total number of children accessing your provision. Number of eligible children of primary age. Number of eligible children of secondary age. Number of days eligible children attended the sessions. Total number of children attending with additional needs. Number of eligible children attending with additional needs. Any wider impact your sessions have had on those attending. Participants’ feedback Parental feedback

Financial reporting will include:

A breakdown of expenditure A breakdown of any unspent grant.

How will I know what children are eligible for FSM?

North Yorkshire County Council will be suppling eligible children with a unique code. This code evidences their eligibility, and you should ensure they have the opportunity to provide this code when booking.

Does the project or scheme need to be a particular area?

Children who are eligible to receive free school meals live in all areas of North Yorkshire, but distribution across the County is not equal. Therefore, we will be especially interested in deliverers who can engage the highest numbers of children within an area.

For information about the distribution of eligible children across North Yorkshire please see appendix 1, 2 and 3.

What support can I access?

Support from North Yorkshire Together:

There will be a range of support available to providers including but not limited to:

Support accessing food that meets the school standards. Support on how to provide enrichment activities. Support on how to provide physical activities and sport. Support to increase your capacity outside the parameters of the Holiday

Activities Fund Support to provide educational opportunities for parents, carers, or other family

members. These should provide advice on how to source, prepare and cook nutritious and low-cost food.

Support signposting to other services. North Yorkshire County Council Libraries – Get your participants involved in the

summer reading challenge! This year the theme is Wild World Heroes and is a celebration of reading, nature, and action for the environment. The Library team can offer storytimes and activity sessions for your programme, a collection of books for those wanting a quiet moment, or simply be there to talk about why books and reading are great activities. To access services please use the contact details below:

o General - Deborah.Thornton@northyorks.gov.uko Harrogate & Craven - Alison.Wheat@northyorks.gov.uko Scarborough and Ryedale - Adele.Duffield@northyorks.gov.uko Hambleton, Richmond & Selby - Voirrey.Whittaker@northyorks.gov.uk

For more information contact on any of the above please email us - grants@northyorkshiretogether.co.uk

Support from external providers

Streets games are running webinars to support organisations to have built the confidence to put themselves forward for HAF funding, by sharing learning from previous holiday programmes and signposting to resources that can help with their applications.

Active Recovery Hub has been created with schools in mind but can be used by anyone. The hub is offering over 250 resources intentionally designed to spark ideas, to boost children and young people’s health and wellbeing by promoting physical activity.

Community First Yorkshire - Provide practical support to voluntary and community organisations, parish councils and social enterprises through their networks, projects, and services. We will also be using community First Yorkshire to advertise volunteering opportunities providers want to promote.

Club Matters - Club Matters is Sport England’s one stop shop for clubs, groups and organisations involved in the delivery of physical activity and sport. Club Matters provides free, convenient, practical resources to help organisations to develop, grow and become more sustainable and successful.

Yorkshire & Humber Learning Community - Online learning hub provided by North Yorkshire Sport, Active Humber, and Yorkshire Sport Foundation for anyone delivering exercise, sport or wellbeing in a community setting, club, or school.

Appendix 1

FSM density Map

Appendix 2Primary school data

District Area Council Ward FSM Nos

7,078

Scarborough YO11 Eastfield 394

Selby YO8 Selby North 208

Scarborough YO12 Woodlands 193

Hambleton DL6 Northallerton Central 190

Selby YO8 Selby South 181

Richmondshire DL9 Colburn 167

Scarborough YO12 Falsgrave Park 151

Scarborough YO12 Central 148

Scarborough YO11 Castle 143

Scarborough YO14 Filey 122

Harrogate HG2 Granby 117

Harrogate HG3 Saltergate 113

Ryedale YO17 Norton East 107

Hambleton YO7 Thirsk 104

Scarborough YO22 Streonshalh 99

Hambleton DL6 Northallerton North 96

Scarborough YO12 North Bay 89

Hambleton TS9 Stokesley 84

Ryedale YO17 Malton 84

Harrogate HG4 Ripon Moorside 83

Scarborough YO12 Newby 83

Harrogate HG5 Knaresborough Scriven Park 79

Hambleton YO7 Sowerby 77

Harrogate HG1 New Park 77

Craven BD23 Skipton West 75

Harrogate HG4 Ripon Minster 74

Hambleton DL8 Bedale 71

Harrogate HG1 Woodfield 68

Selby LS25 Monk Fryston and South Milford 67

Craven BD23 Skipton South 66

Harrogate HG2 Starbeck 63

Selby WF11 Fairburn with Brotherton 62

Harrogate HG5 Knaresborough East 60

Selby YO8 Hambleton 59

Harrogate HG2 Hookstone 57

Scarborough YO21 Mayfield 57

Scarborough YO12 Stepney 56

Selby LS25 Sherburn in Elmet 56

Selby DN14 Eggborough 55

Hambleton DL7 Romanby 54

Selby YO8 Barlby 54

Harrogate HG4 Ripon Spa 50

Scarborough YO12 Northstead 50

Hambleton YO61 Easingwold 49

Harrogate HG1 Granby 49

Selby YO8 Brayton 49

Harrogate HG1 High Harrogate 47

Ryedale YO18 Pickering West 47

Scarborough YO11 Ramshill 47

Scarborough YO14 Hertford 46

Richmondshire DL9 Hipswell 44

Craven BD20 Glusburn 43

Hambleton DL6 Brompton 41

Richmondshire DL10 Catterick 41

Scarborough TS13 Mulgrave 40

Craven LA2 Bentham 39

Hambleton TS9 Great Ayton 39

Ryedale YO62 Kirkbymoorside 39

Craven BD20 Sutton-in-Craven 38

Harrogate HG1 Bilton 38

Harrogate YO51 Boroughbridge 37

Harrogate HG3 Killinghall 35

Richmondshire DL10 Richmond Central 35

Scarborough YO22 Esk Valley 35

Harrogate HG1 Starbeck 33

Richmondshire DL10 Richmond West 33

Ryedale YO17 Norton West 33

Ryedale YO17 Wolds 33

Selby LS24 Tadcaster East 33

Harrogate HG2 Rossett 32

Scarborough YO21 Whitby West Cliff 31

Ryedale YO17 Sherburn 30

Ryedale YO18 Pickering East 30

Ryedale YO62 Helmsley 28

Scarborough YO13 Derwent Valley 28

Selby YO8 Camblesforth 28

Hambleton DL7 Northallerton Broomfield 27

Harrogate HG3 Lower Nidderdale 27

Craven BD23 Gargrave and Malhamdale 25

Harrogate HG2 Harlow Moor 25

Scarborough YO11 Cayton 25

Harrogate HG5 Knaresborough King James 24

Ryedale YO17 Rillington 24

Selby DN14 Camblesforth 24

Harrogate HG3 Bishop Monkton 23

Richmondshire DL10 Brompton-on-Swale and Scorton 23

Scarborough YO12 Seamer 23

Selby DN14 Whitley 23

Harrogate HG2 Pannal 22

Harrogate HG3 Pateley Bridge 22

Craven BD20 Aire Valley with Lothersdale 21

Craven BD23 Hellifield and Long Preston 21

Scarborough YO13 Scalby 21

Selby LS24 Saxton and Ulleskelf 21

Harrogate HG4 Kirkby Malzeard 20

Harrogate YO26 Marston Moor 20

Ryedale YO18 Thornton Dale 20

Selby YO8 Hemingbrough 19

Richmondshire DL9 Scotton 18

Selby YO8 Selby West 18

Craven BD22 Cowling 17

Hambleton YO7 Topcliffe 17

Richmondshire DL9 Hornby Castle 17

Ryedale YO17 Amotherby 17

Selby LS24 Tadcaster West 17

Hambleton YO61 Helperby 16

Richmondshire DL10 Richmond East 16

Selby YO19 Riccall with Escrick 16

Craven BD23 Skipton North 15

Harrogate YO26 Ouseburn 14

Harrogate YO51 Newby 14

Harrogate HG1 Low Harrogate 13

Harrogate HG4 Mashamshire 13

Harrogate YO7 Wathvale 13

Selby LS24 Cawood with Wistow 13

Hambleton DL7 Morton-on-Swale 12

Craven BD23 West Craven 11

Harrogate HG3 Spofforth with Lower Wharfedale 11

Richmondshire DL8 Leyburn 11

Scarborough YO21 Streonshalh 11

Craven BD23 Skipton East 10

Craven BD24 Settle and Ribblebanks 10

Hambleton YO30 Shipton 10

Harrogate HG2 Stray 10

Harrogate HG3 Pannal 10

Ryedale YO12 Sherburn 10

Appendix 2

Secondary school data

District Area Council Ward FSM Nos

4,164

Scarborough YO11 Eastfield 192

Scarborough YO12 Woodlands 113

Selby YO8 Selby North 103

Selby YO8 Selby South 91

Hambleton DL6 Northallerton Central 89

Richmondshire DL9 Colburn 77

Scarborough YO12 Falsgrave Park 75

Scarborough YO11 Castle 74

Scarborough YO14 Filey 68

Harrogate HG2 Granby 67

Hambleton YO7 Thirsk 65

Scarborough YO12 Central 64

Scarborough YO22 Streonshalh 60

Harrogate HG1 Woodfield 59

Harrogate HG5 Knaresborough Scriven Park 57

Ryedale YO17 Malton 57

Harrogate HG3 Saltergate 56

Hambleton TS9 Stokesley 55

Craven BD23 Skipton West 54

Harrogate HG4 Ripon Minster 54

Harrogate HG1 New Park 53

Ryedale YO17 Norton East 50

Harrogate HG4 Ripon Moorside 48

Scarborough YO12 North Bay 48

Scarborough YO14 Hertford 47

Craven BD23 Skipton South 44

Harrogate HG5 Knaresborough East 44

Selby YO8 Hambleton 43

Harrogate HG2 Starbeck 41

Scarborough YO12 Newby 40

Harrogate HG2 Rossett 39

Harrogate HG4 Ripon Spa 36

Hambleton DL6 Northallerton North 33

Hambleton DL8 Bedale 33

Hambleton YO7 Sowerby 32

Scarborough YO12 Stepney 32

Harrogate HG1 High Harrogate 31

Richmondshire DL10 Catterick 31

Richmondshire DL9 Hipswell 30

Ryedale YO18 Pickering West 30

Scarborough YO12 Northstead 30

Scarborough YO13 Derwent Valley 30

Ryedale YO62 Kirkbymoorside 29

Scarborough YO21 Mayfield 29

Selby LS25 Sherburn in Elmet 28

Richmondshire DL10 Richmond Central 27

Ryedale YO17 Norton West 26

Richmondshire DL10 Richmond West 25

Selby LS24 Tadcaster East 25

Selby LS25 Monk Fryston and South Milford 25

Selby YO8 Brayton 25

Craven BD20 Glusburn 24

Harrogate HG2 Hookstone 24

Harrogate HG5 Knaresborough King James 24

Hambleton DL7 Romanby 22

Hambleton YO61 Easingwold 22

Harrogate HG1 Granby 22

Scarborough YO11 Ramshill 22

Hambleton TS9 Great Ayton 21

Scarborough TS13 Mulgrave 21

Harrogate HG3 Pateley Bridge 19

Craven BD23 Hellifield and Long Preston 18

Harrogate HG1 Bilton 18

Richmondshire DL10 Richmond East 18

Ryedale YO18 Pickering East 18

Ryedale YO62 Helmsley 18

Selby LS24 Saxton and Ulleskelf 18

Scarborough YO11 Cayton 17

Craven BD20 Aire Valley with Lothersdale 16

Hambleton DL6 Brompton 16

Harrogate HG1 Starbeck 16

Harrogate HG3 Killinghall 16

Harrogate HG4 Kirkby Malzeard 16

Ryedale YO17 Wolds 16

Scarborough YO22 Esk Valley 16

Selby YO19 Riccall with Escrick 16

Craven BD22 Cowling 15

Harrogate YO51 Boroughbridge 15

Ryedale YO17 Rillington 15

Selby WF11 Fairburn with Brotherton 15

Harrogate HG2 Pannal 14

Richmondshire DL10 Brompton-on-Swale and Scorton 14

Ryedale YO17 Sherburn 14

Ryedale YO18 Thornton Dale 14

Selby YO8 Barlby 14

Scarborough YO21 Whitby West Cliff 13

Selby DN14 Eggborough 13

Harrogate HG3 Spofforth with Lower Wharfedale 12

Richmondshire DL9 Hornby Castle 12

Craven BD23 Gargrave and Malhamdale 11

Craven LA2 Bentham 11

Hambleton YO30 Shipton 11

Harrogate HG3 Bishop Monkton 11

Scarborough YO12 Seamer 11

Scarborough YO13 Lindhead 11

Selby YO8 Hemingbrough 11

Selby YO8 Selby West 11

Craven BD20 Sutton-in-Craven 10

Craven BD24 Penyghent 10

Harrogate HG2 Harlow Moor 10

Richmondshire DL8 Leyburn 10

Scarborough YO11 Weaponness 10

Selby DN14 Camblesforth 10