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NorthumbriaHealthcareNHSFoundationTrust

Constitution

(Incorporates changes updated as per the Health and Social Care Act 2012 – April 2013)

Last updated January 2019

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TableofContentsParagraph Page 1. Interpretationsand definitions 4 2. Name 6 3. Principalpurpose 6 4. Powers 6 5. Membershipandconstituencies 6 6. Applicationformembership 6 7. Publicconstituency 7 8. Staffconstituency 7 9. Restrictiononmembership 8 10. AnnualMembersMeeting 9 11. CouncilofGovernors-composition 912. CouncilofGovernors-electionofGovernors 1013.CouncilofGovernors-tenure 10

0014.CouncilofGovernors-disqualificationandremoval 1015.Appointmentoftheleadgovernor 1216.Casualvacancies 1317.Indemnity 1318.Disputeresolutionprocedure 14 19. CouncilofGovernors-dutiesofgovernors 14 20. CouncilofGovernors–meetingsofgovernors 14 21. CouncilofGovernors–travelexpenses 15 22. BoardofDirectors–composition 15 23. BoardofDirectors-Generalduties 15 24. BoardofDirectors-appointmentandremovalof

Non-ExecutiveDirectors,includingtheChairman 15

25. BoardofDirectors-appointmentofvicechairman 17 26. BoardofDirectors-appointmentandremovaloftheChiefExecutiveand

otherexecutiveDirectors 17

27. BoardofDirectors–disqualification 17 28. BoardofDirectors–meetings 18 29. BoardofDirectors-conflictsofinterestofDirectors 18 30. BoardofDirectors-remunerationandtermsofoffice 19 31. Registers 19 32. Admissiontoandremovalfromtheregisters 20 33. Registers-inspectionandcopies 20 34. Documentsavailableforpublicinspection 21 35. Auditor 22 36. Auditcommittee 22 37. Annualaccounts 22 38. Annualreport,forwardplansandnon-NHSwork 23 39. PresentationoftheAnnualAccountsandReportstotheGovernorsandmembers 23 40. Instruments 24 41. AmendingtheConstitution 24 42. Mergersetc.,significanttransactions 25

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ANNEX1-THEPUBLICCONSTITUENCY 25 ANNEX2-THESTAFFCONSTITUENCY 26

1 ANNEX3-COMPOSITIONOFCOUNCILOFGOVERNORS 28 ANNEX4-THEMODELRULESFORELECTIONS 30 ANNEX5-STANDINGORDERS–COUNCILOFGOVERNORS 71 ANNEX6-STANDINGORDERS-BOARDOFDIRECTORS 89

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1. Interpretationanddefinitions 1.1 Unless a contrary intention is evident or the context requires otherwise, words or

expressions contained in this constitution shall bear the same meaning as in theNationalHealthServicesAct2006asamendedbytheHealthandSocialCareAct2012.

1.2 Words importingthemasculinegenderonlyshall includethefemininegender;wordsimportingthesingularshallimportthepluralandvice-versa.

1.3 Inthisconstitution:

The2006Act means the National Health Service Act 2006 asmay beamendedorsubstantiallyre-enactedfromtimetotime;

The2012Act is the Health and Social Care Act 2012. “Accounting

Officer” “means the person who from time to timedischarges the functions specified in paragraph 25(5) ofSchedule7tothe2006Act”

Accountingofficer meansthepersonwhofromtimetotimedischargesthe

functions specified inparagraph25 (5) of Schedule7 tothe2006Act

AnnualMembersMeeting isdefinedinparagraph10oftheconstitutionAuditor meansthepersonappointedtoaudittheaccountsofthe

FoundationTrust,whoiscalledtheauditorinthe2006ActBoardofDirectors meanstheBoardofDirectorsasconstitutedinaccordance

withthisconstitutionConstitution meansthisconstitutionandallannexestoitCo-optedGovernor meansthosegovernorsappointedbypartnersofthe

FoundationTrustCouncilofGovernors meanstheCouncilofGovernorsasconstitutedin

accordancewiththisconstitution,whichhasthesamemeaningastheboardofgovernorsinthe2006Act

Director meansamemberoftheBoardofDirectors ElectedGovernors meansthoseGovernorselectedbythepublicconstituencies

andtheclassesofthestaffconstituencyFinancialyear meanseachsuccessiveperiodof12monthsbeginningon1

April

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TheFoundationTrust/Trust meansNorthumbriaHealthcareNHSFoundationTrustHe When‘he’isusedthroughoutthedocument,thiscanalsobe

readas‘he/she’HealthServiceBody shallhavethemeaningascribedtoitinSection65(1)ofthe

2006Actlicence meansalicenceissuedbyMonitorunderSection87ofthe

2012Actmember meansamemberoftheFoundationTrust;Monitor meansthecorporatebodyknownasMonitorprovidedby

section61oftheHealthandSocialCareAct2012,whichasof1April2017ispartofNHSImprovement

NHSFoundationTrustCodeofGovernance meanstheCodeofGovernancepublishedbyMonitorinJuly

2014orsuchsimilarorfurtherguidanceasMonitormaypublishfromtimetotime

PublicGovernor meansaGovernorelectedbythemembersofoneofthe

publicconstituenciesRegistereddentist meansaregistereddentistwithinthemeaningofthe

DentistsAct1984Registeredmedicalpractitioner meansafullyregisteredpersonwithinthemeaningofthe

MedicinesAct1983whoholdsalicencetopracticeunderthatAct

Regulatoryframework meansthe2006Act,the2012Act,theconstitutionandthe

Trust’slicenceasgrantedbyMonitorSecretary meanstheSecretaryoftheFoundationTrustoranyother

personappointedtoperformthedutiesoftheSecretary,includingajoint,assistantordeputysecretary

Significanttransaction meansinvestments,divestmentsorothertransactions comprisingmorethan25%oftheassets,incomeor capitaloftheNHSfoundationtrustinlinewith MonitorsComplianceFramework.

staffconstituency means(collectively)thosememberscomprisingthestaff constituency

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StaffGovernor meansaGovernorelectedbythemembersofoneofthe

classesofthestaffconstituency 2. Name

2.1 The name of this foundation trust is Northumbria Healthcare NHS Foundation Trust

(theTrust). 3. Principalpurpose

3.1 The principal purpose of the trust is the provision of goods and services for the

purposesofthehealthserviceinEngland. 3.2 The trust does not fulfil its principal purpose unless, in each financial year, its total

income from the provision of goods and services for the purposes of the healthservice in England is greater than its total income from the provision of goods andservicesforanyotherpurposes.

3.3 Thetrustmayprovidegoodsandservicesforanypurposesrelatedto—

3.3.1 Theprovisionofservicesprovidedtoindividualsfororinconnectionwiththe

prevention,diagnosisortreatmentofillness,and

3.3.2 Thepromotionandprotectionofpublichealth 3.4 The trust may also carry on activities, other than those mentioned in the above

paragraph, for the purpose of making additional income available in order better tocarryonitsprincipalpurpose.

4. Powers

4.1 Thepowersofthetrustaresetoutinthe2006Act.

4.2 ThepowersofthetrustshallbeexercisedbytheBoardofDirectorsonbehalfofthe

trust. 4.3 Anyofthesepowersmaybedelegatedtoacommitteeofdirectorsortoan

executivedirector. 5. Membershipandconstituencies

5.1 The Trust shall have members, each of whom shall be a member of one of the

followingconstituencies:

5.1.1 Apublicconstituency

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5.1.2 Astaffconstituency 6. Applicationformembership

6.1 An individualwho iseligible tobecomeamemberof the trustmaydosoon

applicationtothetrust. 7. PublicConstituency

7.1 An individual who lives in an area specified in Annex 1 as an area for a public

constituencymaybecomeorcontinueasamemberofthetrust. 7.2 Thoseindividualswholiveinanareaspecifiedasanareaforanypublicconstituency

arereferredtocollectivelyasthePublicConstituency. 7.3 TheminimumnumberofmembersineachareaforthePublicConstituencyis

specifiedinAnnex1. 7.4 MembershipofapublicconstituencyissubjecttoSection9(Restrictionon

membershipandTerminationofMembership). 8. StaffConstituency

8.1 Anindividualwhoisemployedbythetrustunderacontractofemploymentwiththe

trustmaybecomeorcontinueasamemberofthetrustprovided:

8.1.1 He/she isemployedbythe trustunderacontractofemploymentwhichhasnofixedtermorhasafixedtermofatleast12months;or

8.1.2 He/she hasbeen continuously employed by the trust under a contract

ofemploymentforatleast12months 8.2 Individuals who exercise functions for the purposes of the trust otherwise than

underacontractofemploymentwiththetrust,maybecomeorcontinueasmembersof the staff constituency provided such individuals have exercised these functionscontinuouslyforaperiodofatleast12months.

8.3 Those individuals who are eligible for membership of the trust by reason of thepreviousprovisionsarereferredtocollectivelyastheStaffConstituency.

8.4 The Staff Constituency shall be divided into nine descriptions of individuals who areeligible for membership of the Staff Constituency, each description of individualsbeing specified in Annex 2 and being referred to as a class within the StaffConstituency.

8.5 The minimum number of members in each class of the Staff Constituency is

specifiedinAnnex2.

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8.6 Anindividualwhois:

8.6.1 eligibletobecomeamemberofthestaffConstituency;and

8.6.2 invitedbythetrusttobecomeamemberoftheStaffConstituencyanda

memberoftheappropriateclasswithintheStaffConstituency,shallbecomeamemberofthetrustasamemberoftheStaffConstituencyandappropriate class within the Staff Constituency without an applicationbeing made,unlesshe/sheinformsthetrustthathe/shedoesnotwishtodoso.

8.7 MembershipofthestaffconstituencyissubjecttoSection9(Restrictionon

membershipandTerminationofMembership). 9. RestrictiononmembershipandTerminationofmembership

9.1 An individualwho is amember of a constituency or of a classwithin a constituency,

may not whilemembership of that constituency or class continues, be amember ofanyotherconstituencyorclass.

9.2 AnindividualwhoceasestoresideinanyareaspecifiedinAnnex1shallceasetobeamemberoftheconstituency.

9.3 ApersonmaynotbecomeorcontinueasamemberoftheTrustifhe/she;

9.3.1 isunder12yearsofage;

9.3.2 isdetainedatoneofHerMajesty’sprisons;

9.3.3 hashadhis/hernameaddedtoandnotremovedfromalistpreparedunder

theSexualOffendersAct1997;

9.3.4 failsorceasestofulfilthecriteriaformembershipofanyoftheconstituencies;

9.3.5 hasbeeninvolvedinanactofviolenceagainststafforothermembersoftheTrustoranactofdamageagainstitsproperty;

9.3.6 hasbeenidentifiedasavexatiouscomplainantagainsttheTrust;

9.3.7 doesnotupholdthevaluesoftheTrust;and

9.3.8 hasbeenpreviouslyexpelledfrommembershipandhasnotbeensubsequently

re-admittedbytheCouncilofGovernors. 9.4 TheTrust’sdecisionisfinalastowhetherornotanindividualqualifiedformembership

oftheconstituency.

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9.5 AmemberoftheTrustwillceasetobeamemberifhe/she;

9.5.1 resignsbynoticetotheMembershipOfficer;

9.5.2 failstodemonstratethattheywishtocontinueasamemberfollowingenquiries

madeinaccordancewithaprocessapprovedbytheCouncilofGovernors;

9.5.3 dies;

9.5.4 isexpelledfrommembershipbyaresolutionoftwo-thirdsoftheCouncilofGovernors.Onceexpellednopersonwillbere-admittedasamemberunlessaresolutiontothateffectisapprovedbyaresolutionofmorethanhalfoftheCouncilofGovernors.

9.6 Itistheresponsibilityofeachmembertoensurethattheyareandremaineligiblefor

membershipoftheTrustandifamemberbecomesawareoftheirineligibilitytheyshouldinformtheTrustassoonaspracticable.However,iftheTrustisonnoticethatamembermaybedisqualifiedfrommembership,theTrustshallmakereasonableenquiriestoestablishthecase.

9.7 An individualwho satisfies the criteria formembership of the Staff Constituencymay

not become or continue as a member of any constituency other than the StaffConstituency.

10. AnnualMembers’Meeting

10.1 TheTrustshallholdanannualmeetingofitsmembers(‘AnnualMembers’Meeting’).

TheAnnualMembers’Meetingshallbeopentomembersofthepublic. 11. CouncilofGovernors–composition

11.1 The trust is to have a Council of Governors, which shall comprise both elected and

appointedGovernors. 11.2 ThecompositionoftheCouncilofGovernorsisspecifiedinAnnex3.

11.3 ThemembersoftheCouncilofGovernors,otherthantheappointedmembers,shallbe

chosen by election by their constituency or, where there are classes within aconstituency, by their classwithin that constituency. The number of Governors to beelected by each constituency, or, where appropriate, by each class of eachconstituency,isspecifiedinAnnex3.

12. CouncilofGovernors-electionofGovernors 12.1 Elections for electedmembers of the Council of Governors shall be conducted in

accordancewiththeModelRulesforElections.

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12.2 TheModel Rules for Elections, as published from time to timeby theDepartment ofHealth,formpartofthisconstitution.TheModelElectionRulescurrentatSeptember2018areattachedatAnnex4.

12.3 A subsequent variation of the Model Election Rules by the Department of Health

shall not constitute a variation of the terms of this constitution for the purposes ofparagraph41oftheconstitution(amendmentoftheconstitution).

12.4 Anelection,ifcontested,shallbebysecretballot.

13. CouncilofGovernors–tenure

13.1 AnelectedGovernormayholdofficeforaperiodofupto3years.

13.2 AnelectedGovernorshallbeeligibleforre-electionattheendofhis/her3-yearterm.

13.3 AnelectedGovernorshallceasetoholdoffice ifhe/sheceasestobeamemberof

theconstituencyorclassbywhichhe/shewaselected. 13.4 AnappointedGovernormayholdofficeforaperiodofupto3years.

13.5 AnappointedGovernorshallbeeligibleforre-appointmentattheendofhis/herterm.

13.6 An appointedGovernor shallceasetohold office if the appointing organisation

withdrawsitssponsorshipofhim. 14. CouncilofGovernors-disqualificationandremoval

14.1 The following may not become or continue as a member of the Council of

Governors:

14.1.1 A person who has been adjudged bankrupt or whose estate has beensequestratedand(ineithercase)hasnotbeendischarged;

14.1.2 A person in relation to whom a moratorium period under a debt relieforderapplied(underPart7AoftheInsolvencyAct);

14.1.3 Apersonwhohasmadeacompositionorarrangementwith,orgranteda

Trustdeedfor,his/hercreditorsandhasnotbeendischargedinrespectofit;

14.1.4 a personwhowithin the preceding five years has been convicted in the

British Isles of any offence if a sentence of imprisonment (whethersuspended or not) for a period of not less than three months (withouttheoptionofafine)wasimposedonhim.

14.1.5 FailstoattendthreegeneralmeetingsoftheCouncilofGovernorsina12month

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period,unlesstheCouncilofGovernors issatisfiedthattheabsencesweredueto reasonable causes and that attendance at futuremeetingswill begin againimmediatelyorwithinareasonableperiodoftime.

14.1.6 Hasbeendismissedwithintheprecedingtwoyears,otherwisethanbyreasons

ofredundancy,fromemploymentwithapublicbody(paidorotherwise);

14.1.7 Is appointed as an executive or non-executive Director of the Trust or aGovernor,non-executiveDirector,ChairmanorChiefExecutiveofanotherNHSorganisation;

14.1.8 Is thespouse, partner,parentor child of a Governor;

14.1.9 IsamemberofaLocalAuthority’sScrutinyCommitteecoveringhealthmatters;

14.1.10 Is a person who is a medical practitioner and who has been removed

from the register of medical practitioners held by the General MedicalCouncil inaccordancewiththeMedicalAct1983,orhasbeensuspendedfromthatregister,andnotsubsequentlyhadhis/hernamereturnedtothatregister;

14.1.11 Isincapablebyreasonofcontinuingmentalincapacity,illnessorinjuryof

managingandadministeringhis/herpropertyandaffairs;

14.1.12 Hasrefusedtosignadeclaration intheformspecifiedbythenominatedMember’sOfficeoftheparticularsoftheirqualificationtovoteasamemberandthattheyarenotpreventedfrombeingamember;

14.1.13 Hasrefusedtoundertakewithoutreasonablecauseanytrainingthatthe

CouncilofGovernorsrequiresallGovernorstoundertake;

14.1.14 HasfailedtosignanddelivertotheNominatedOfficerastatementintheprescribedformconfirmingacceptanceoftheCodeofConductforGovernors;

14.1.15 Hasanyconflictsofinterestthatmaymakethemunsuitable

14.1.16 Fails todiscloseanyconflictof interest requiredtobedisclosed inmeetingsof

theCouncilofGovernors

14.1.17 IsapersonwhosenamehasbeenaddedtoandnotremovedfromalistpreparedundertheSexualOffencesAct1997

14.1.18 Is no longer eligible to be a member of a constituency or if appointed, that

personisnolongersponsoredbytherelevantorganisation.

14.1.19 Has had their name removed from a relevant list of medical practitionerspursuant to Paragraph 10 of the National Health Service (Performers Lists)Regulations2004orSection151ofthe2006Act(orsimilarprovisionelsewhere),andhasnotsubsequentlyhadtheirnameincludedinsuchalist

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14.1.20 Is subject to disqualification under the CompanyDirectorsDisqualificationAct

1986

14.1.21 Has been convicted of an offence under the Bribery Act 2010, the modernSlaveryAct2015oracrimeinvolvingdishonesty

14.2 Governorsmust be at least 16 years of age at the date that they are nominated for

electionorappointment.

14.3 AGovernormayresign fromofficeatanytimeduringhis/her termofofficebygivingnoticeinwritingtotheChairmansuchnoticespecifyingthedateofresignation.

14.4 A Governor may be removed from office by resolution of two-thirds of governorspresentataCouncilofGovernorsGeneralMeetinginthefollowingcircumstances:

14.4.1 Foranyofthereasonslistedinsection14.1above;14.4.2 He/sheisfoundtoactinwaywhichcontravenestheCodeofConduct14.4.3 He/she acts in a way that is incompatible with the values of the Trust or is

prejudicialtothereputationoftheTrustortheNHSorfailstodischargehis/herresponsibilitiesasaGovernor.

14.5 A staff Governor who is suspended from staff duties for any reason will also be

suspendedfromtheirroleasaGovernorforthedurationoftheirsuspension.WhilstastaffGovernor is under suspension, he/she cannot attendmeetings of the Council ofGovernors in any capacity, butmissing anymeetingsof theCouncil ofGovernorswillnotcountasfailuretoattendforthepurposeof14.1.5above

15. AppointmentofaLeadGovernor

15.1 TheTrustmayappointaLeadGovernor.

15.2 ThedutiesoftheLeadGovernorshallbe:

15.2.1 To lead the Board of Governors only in circumstances where it is not

appropriate for the Chairman, the Vice-Chairman, Senior IndependentDirector or other non-executiveDirectortodoso.

15.2.2 To act as the point of contact for the regulator in circumstances where it

wouldinappropriatefortheregulatortocontacttheChairman. 15.3 TheLeadGovernorshallhavenootherdutiesunlessagreedotherwisebytheBoardof

DirectorsandtheCouncilofGovernors. 15.4 TheLeadGovernorshallnormallyholdofficeforaperiodoftwoyears

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16. CasualVacancies 16.1 A casual vacancy is a vacancy that arises because aGovernor does not complete

his/herterm of office for any reason. A vacancy that arises because the termofoffice of agovernorhasexpired andhe/shehasnotbeen re-electedor re-appointedisnot a casualvacancy.

16.2 The validity of any act of theCouncil of Governors is not affected by any vacancy

amongsttheCouncilofGovernorsorbyanydefectintheappointmentofanyGovernor. 16.3 WherethereisacasualvacancyoftheCouncilofGovernorsforwhateverreason:

16.3.1 Where the vacancy is for an appointed Governor, the appointing organisation

willberequestedtoappointareplacementtoholdofficefortheremainderoftheterminaccordancewiththeagreedappointmentprocesses;and

16.3.2 WherethevacancyisforanelectedGovernor,thenexthighestpollingcandidate

atthemostrecentelectionstofilltheseatwillbeinvitedtotakeuptheseatfortheremainderoftheperiodofofficeatwhichtimehe/shemayseekre-election.

17. Indemnity

17.1 MembersoftheCouncilofGovernorswhoacthonestlyandingoodfaithwillnothaveto

meetoutoftheirpersonalresourcesanypersonalcivilliabilitywhichisincurredintheexecutionorpurported execution of their official functions, savewhere they haveacted recklessly.Anycosts arising in this way will be met by the Trust. The Trustmay purchase and maintaininsuranceagainst this liability for itsownbenefit and forthebenefit of themembersof theCouncilofGovernors.

18. Disputeresolutionprocedure18.1 The Trust is to establish a dispute resolution procedure in respect of any disputes

arisingbetweentheCouncilofGovernorsandtheBoardofDirectorsthatshallbeapprovedbyboththeCouncilofGovernorsandtheBoardofDirectors.

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19. CouncilofGovernors–dutiesofGovernors 19.1 ThedutiesoftheCouncilofGovernorsassetoutintheamendmentstothe2006Act

madebythe2012Actare:

19.1.1 to hold the non-executive directors individually and collectively toaccountfortheperformanceoftheBoardofDirectors.RefertotheTermsofReferencefortheCouncilofGovernorsforfurtherdetailonthemechanismswhichenabletheNon-ExecutiveDirectorstobeheldtoaccount

19.1.2 to represent the interestsof themembersof the trust asawholeand the

interestsofthepublic 19.2 ThedutiesoftheCouncilofGovernorsassetoutinthe2006Actare:

19.2.1 To appoint or remove the chairman and the other non-executivedirectorsatageneralmeeting

19.2.2 Decide the remuneration and allowances, and the other terms andconditions of office, of the non-executive directors at a generalmeeting

19.2.3 Appointorremovetheauditoratageneralmeeting

19.2.4 Approvetheappointmentofachiefexecutive

19.2.5 Receivetheannualaccounts,anyreportoftheauditorrelatingtotheannualaccounts,andtheannualreportatageneralmeeting

19.2.6 ProvidetheirviewstotheBoardofDirectorsinrelationtotheforwardplanfortheTrust

19.2.7 Approvesignificanttransactions

19.2.8 Approvemergers,acquisitionsordissolutions

19.2.9 Considerandvoteonamendmentstotheconstitution

19.3 TheTrustmusttakestepstosecurethattheGovernorsareequippedwiththeskills

andknowledgetheyrequireintheircapacityassuch. 20. CouncilofGovernors-meetingsofGovernors

20.1 Thechairmanofthetrust(i.e.thechairmanoftheBoardofDirectors,appointedin

accordance with the provisions of paragraph 24) or, in his/her absence, the ViceChairman (appointed in accordance with the provisions of paragraph 25), shallpresideatmeetingsoftheCouncilofGovernors.

20.2 Meetings oftheCouncil of Governorsshallbe opentomembersof the public.

Membersofthepublicmaybeexcludedfromameetingforspecialreasons. 20.3 For the purposes of obtaining information about the trust’s performance of its

functions or the directors’ performance of their duties (and deciding whether

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to propose a vote on the trust’s or directors’ performance), the Council ofGovernorsmayrequireoneormoreofthedirectorstoattendameeting.

20.4 ThestandingordersforthepracticeandprocedureoftheCouncilofGovernors,as

maybevariedfromtimetotime,areattachedatAnnex5. 21. CouncilofGovernors-travelexpenses

21.1 TheTrustmaypaytravellingandotherexpensestomembersoftheCouncil

ofGovernorsatratesdeterminedbytheBoardofDirectors. 22. BoardofDirectors–composition

22.1 TheTrust istohaveaBoardofDirectors,whichshallcomprisebothexecutive

andnon-executiveDirectors. 22.2 TheBoardofDirectorsistocomprise:

22.2.1 Anon-executiveDirectorChairman

22.2.2 Amaximumofeightothernon-executiveDirectors;and

22.2.3 AmaximumofeightexecutiveDirectors

22.3 TheChiefExecutiveshallbetheAccountingOfficer

22.4 OneoftheExecutiveDirectorsshallbethefinanceDirector

22.5 OneoftheExecutiveDirectorsistobearegisteredmedicalpractitionerora

registereddentist(withinthemeaningoftheDentistsAct1984). 22.6 OneoftheExecutiveDirectorsistobearegisterednurseoraregisteredmidwife.

22.7 TheBoardofDirectorsshouldincludeanappropriatecombinationofExecutiveand

Non-ExecutiveDirectors(andinparticular,independentNon-ExecutiveDirectors)suchthatnoindividualorsmallgroupofindividualscandominatetheBoard’sdecisiontaking.

23. BoardofDirectors–GeneralDuty23.1 ThegeneraldutyoftheBoardofDirectorsandofeachdirectorindividually,istoact

withaviewtopromotingthesuccessofthetrustsoastomaximisethebenefitsforthemembersoftheTrustasawholeandforthepublic.

23.2 TheBoardofDirectorswillalsohaveregardtothecontentoftheNHSFoundationTrustCodeofGovernance2014andanyfutureversions.

24. BoardofDirectors-appointmentandremovalofnon-executivedirectors,including

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theChair 24.1 Apersonmaybeappointedasanon-executiveDirectorsonlyif:

24.1.1 He/sheisamemberofthePublicorpatientConstituency,or

24.1.2 Where any of the Trust’s hospitals includes a medical or dental

schoolprovidedbyauniversity,heexercisesfunctionsforthepurposesofthatuniversity,and

24.1.3 He/sheisnotdisqualifiedbyvirtueofparagraph27below.

24.2 The Council of Governors at a generalmeeting of the Council of Governors

shallappointtheChairmanoftheTrustandtheothernon-executiveDirectorsbyapprovalofamajorityofthosepresent.

24.3 RemovaloftheChairmanoranothernon-executiveDirectorsshallrequire

theapprovaloftwo-thirdsofthethosepresentataCouncilofGovernors’GeneralMeeting.

24.4 TheappointmentofaNon-ExecutiveDirector,includingtheChairman,willbe

overseenbytheNominations,RemunerationandDevelopmentCommitteeasastandingCommitteeoftheCouncilofGovernors.

24.5 Non-ExecutiveDirectors,includingtheChairman,shouldbedeterminedas

independentonappointment.TheChairman’sindependenceonappointmenttotheroleofChairmanshouldtakeintoaccountanyprevioustenureservedasanon-ExecutiveDirector.ThecriteriaforindependencearesetoutintheNHSFoundationTrustCodeofGovernance.

24.6 TheCouncilofGovernorsshouldkeeptheindependenceofNon-ExecutiveDirectors

underreview.ThiswillpredominantlybeundertakenbytheCouncilofGovernor’sNominations,RemunerationandDevelopment.Non-ExecutiveDirectorsshouldserveamaximumoftwothree-yearterms.OnlyinexceptionalcircumstancesshouldaNon-ExecutiveDirector’stermbeextendedbeyondatotalofsixyearsuptoamaximumofnineyears.

24.7 Atleasthalftheboardofdirectors,excludingthechairperson,shouldcomprisenon-

executivedirectorsdeterminedbytheboardtobeindependent. 24.8 TheNominations,RemunerationandDevelopmentCommitteewillreviewthe

appointmentsprocessinadvanceofeachrecruitmentprocess,howeverthiswillincludeasaminimum:

24.8.1 Ashortlistingandinterviewpanelcomprisedoffourtosixgovernors

whoaremembersoftheNominations,RemunerationandDevelopmentCommittee

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24.8.2 Inclusionofnon-votingpanelmembersateachstageoftheprocesstoincludeanexternaladvisor,theexecutiveDirectorofHumanResources(ordeputy),theChairmanorSeniorIndependentDirector,andsecretary(ordeputy).

25. BoardofDirectors-appointmentoftheVice-Chairman

25.1 TheappointmentofoneoftheNon-ExecutiveDirectorsasVice-Chairmanshallbe

approvedatag e n e r a l meeting of the Council of Governorsbyapprovalofamajorityofthosepresent.

26. Board of Directors - appointment and removal of the Chief Executive and

otherexecutiveDirectors 26.1 Thenon-executivedirectorsshallappointorremovetheChiefExecutiveOfficer.

26.2 TheappointmentoftheChiefExecutiveOfficershallrequiretheapprovalof

amajorityoftheCouncilofGovernors. 26.3 Acommitteeconsistingof theChairman,theChiefExecutiveOfficerandthe

othernon-executiveDirectorsshallappointorremovetheotherexecutiveDirectors. 27. BoardofDirectors–disqualification

27.1 ThefollowingmaynotbecomeorcontinueasamemberoftheBoardofDirectors:

27.1.1 Apersonwhohasbeenadjudgedbankruptorwhoseestatehas

beensequestratedand(ineithercase)hasnotbeendischarged.

27.1.2 Apersoninrelationtowhomamoratoriumperiodunderadebtrelieforderapplied(underPart7AoftheInsolvencyAct1986).

27.1.3 A person who has made a composition or arrangement with, or granted

aTrustdeedfor,his/hercreditorsandhasnotbeendischargedinrespectofit. A person who within the preceding five years has been convicted inthe British Isles of any offence if a sentence of imprisonment (whethersuspended or not) for a period of not less than three months (withouttheoptionofafine)wasimposedonhim;

27.1.4 TheyareamemberoftheCouncilofGovernors;

27.1.5 They are the spouse, partner, parent or child of a member of the Board

ofDirectors;

27.1.6 They are the subject of a disqualification order made under theCompanyDirectorsDisqualificationAct1986;

27.1.7 A person who is a medical practitioner and who has been removed from

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theregisterofmedicalpractitionersheldbytheGeneralMedicalCouncil inaccordance with the Medical Act 1983, or has been suspended fromthat register, and not subsequently had his/her name returned to thatregister;

27.1.8 Inthecaseofanon-executiveDirectorstheyarenolongeramemberofone

ofthepublicorpatientconstituencies;

27.1.9 Theyhavewithintheprecedingtwoyearsbeendismissed,otherwisethanbyreasonofredundancy,fromanypaidemploymentwithahealthservicebody;

27.1.10 TheyhavehadatenureofofficeasaChairmanorasamemberorDirectorof

a health service body terminated on the grounds that their appointmentisnot intheinterestsofthehealthservice,fornon-attendanceatmeetingsorfornon-disclosureofapecuniaryinterest;

27.1.11 Inthecaseofanon-executiveDirectortheyhaverefusedwithoutreasonable

causetofulfilanytrainingrequirementestablishedbytheBoardofDirectors;

27.1.12 TheyhaverefusedtosignanddelivertotheNominatedOfficerastatementin the prescribed format confirming acceptance of a Code of ConductforDirectors.

28. BoardofDirectors–meetings

28.1 MeetingsoftheBoardofDirectorsshallbeopentomembersofthepublic.

Membersofthepublicmaybeexcludedfromameetingforspecialreasons 28.2 Beforeholdingameeting, theBoardofDirectorsmust sendacopyof theagenda

of the meeting to the Council of Governors. As soon as practicable afterholding ameeting, theBoardofDirectorsmustsendacopyof theminutesof themeetingtotheCouncilofGovernors

28.3 The standing orders for the practice and procedure of the Board of Directors

areattachedatAnnex6.29 BoardofDirectors-conflictsofinterestofDirectors

29.1 Theduties that adirectorof the trust hasby virtueof beingadirector include

inparticulardutytoavoidasituationinwhichthedirectorhas(orcanhave)adirectorindirectinterestthatconflicts(orpossiblymayconflict)withtheinterestsofthetrust.Adutynottoacceptabenefitfromathirdpartybyreasonofbeingadirectorordoing(ornotdoing)anythinginthatcapacity.

29.1.1Thedutyreferredtoinsub-paragraph29.1isnotinfringed;if

29.1.2Thesituationcannotreasonablyberegardedaslikelytogiverisetoaconflictofinterest;or

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29.1.2.1 Thematterhasbeenauthorizedinaccordancewiththeconstitution

29.1.2.2 Theduty referred to in sub-paragraph 29.1.2 is not infringed ifacceptance of thebenefitcannotreasonablyberegardedaslikelytogiverisetoaconflictofinterest

29.1.3 Insub-paragraph29.2,“thirdparty”meansapersonotherthan:

29.1.3.1 TheTrust

29.1.3.2 Apersonactingonitsbehalf

29.1.4 Ifadirectorof the trusthas in anywayadirector indirect interest inaproposedtransactionorarrangementwiththetrust,thedirectormustdeclarethenatureandextentofthatinteresttotheotherdirectors

29.1.5 If a declaration under this paragraphproves to be, or becomes, inaccurate,incomplete,afurtherdeclarationmustbemade

29.1.6 Anydeclaration requiredby thisparagraphmustbemadebefore the trust entersintothetransactionorarrangement

29.1.7 Thisparagraphdoesnotrequireadeclarationofaninterestofwhichthedirectorisnotawareorwherethedirectorisnotawareofthetransactionorarrangementinquestion

29.1.8 Adirectorneednotdeclareaninterest:

29.1.8.1 Ifitcannotreasonably beregardedaslikely togiverise to aconflictofinterest

29.1.8.2 If,ortheextentthat,thedirectorsarealreadyawareofit

29.1.8.3 If,ortotheextentthat,itconcernstermsofthedirector’sappointmentthathavebeenoraretobeconsidered

• ByameetingoftheBoardofDirectors,or

• Byacommitteeof thedirectorsappointedforthepurposeundertheconstitution

30. BoardofDirectors-remunerationandtermsofoffice 30.1 The Council of Governors at a general meeting of the Council of Governors shall

decide the remuneration and allowances, and the other terms and conditions ofoffice,oftheChairmanandtheothernon-executiveDirectors.

30.2 The Trust shall establish a committee of non-executive directors to decide the

remuneration and allowances, and the other terms and conditions of office, of theChief Executive and other executive directors. Pending the establishment of such acommitteetheChairmanshallmakesuchdecisions.

31. Registers

31.1 TheTrustshallhave:

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31.1.1 a registerofmembers showing, in respectofeachmember, the constituency

to which he/she belongs and, where there are classeswithin it, the class towhichhe/shebelongs;

31.1.2 AregisterofmembersoftheCouncilofGovernors;

31.1.3 AregisterofinterestsofGovernors;

31.1.4 AregisterofDirectors;and

31.1.5 AregisterofinterestsoftheDirectors.

32. Admissiontoandremovalfromtheregisters

32.1 The Trust Secretary will be responsible for making arrangements for additions and

removalsfromtheregisters.

33. Registers-inspectionandcopies 33.1 The Trust shall make the registers specified in paragraph 31 above available for

inspection by members of the public, except in the circumstances set out atparagraph34orasotherwiseprescribedbyregulations.

33.2 The Trust shall notmake any part of its registers available for inspection by

membersofthepublicwhichshowsdetailsof:

33.2.1 AnyothermemberoftheTrust,ifhe/shesorequests. 33.3 Sofarastheregistersarerequiredtobemadeavailable:

33.3.1 Theyare tobeavailable for inspection freeof chargeatall reasonabletimes;and

33.3.2 Apersonwhorequestsa copyoforextract fromthe registers is to be

providedwithacopyorextract. 33.4 If the person requesting a copy or extract is not amember of the Trust, the Trust

mayimposeareasonablechargefordoingso.

34. Documentsavailableforpublicinspection 34.1 The Trust shallmake the following documents available for inspection bymembers

ofthepublicfreeofchargeatallreasonabletimes:

34.1.1 Acopyofthecurrentconstitution;

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34.1.2 A copy of the latest annual accounts and of any report of the auditor onthem;

34.1.3 Acopyofthelatestannualreport;

34.2 The trust shall also make the following documents relating to a special

administrationof the trustavailable for inspectionbymembersof thepublic freeofchargeatallreasonabletimes

34.2.1. a copy of any order made under section 65D (appointment of trust special

administrator),65J(powertoextendtime),65KC(actionfollowingSecretaryofState’s rejection of final report), 65L(trusts coming out of administration) or65LA(truststobedissolved)ofthe2006Act

34.2.2. a copy of any report laid under section 65D (appointment of trust special

administrator)ofthe2006Act

34.2.3. acopyofany informationpublishedunder section65D (appointmentof trustspecialadministrator)ofthe2006Act

34.2.4. a copy of any draft report publishedunder section 65F (administrator’s draft

report)ofthe2006Act

34.2.5. a copy of any statement provided under section 65F(administrator’s draftreport) of the 2006 Act a copy of any notice published under section65F(administrator’s draft report), 65G (consultation plan), 65H (consultationrequirements), 65J (power to extend time), 65KA(Monitor’s decision), 65KB(Secretary of State’s response toMonitor’s decision), 65KC (action followingSecretary of State’s rejection of final report) or 65KD (Secretary of State’sresponse to re-submitted final report)of the2006Act

34.2.6. a copy of any statement published or provided under section 65G

(consultationplan)ofthe2006Act

34.2.7. a copy of any final report published under section 65I (administrator’s finalreport),

34.2.8. a copyof any statementpublishedunder section65J (power toextend time)

or 65KC (action following Secretaryof State’s rejectionof final report) of the2006Act

34.2.9. copy of any information published under section 65M (replacement of trust

specialadministrator)ofthe2006Act 34.3 Anypersonwhorequestsacopyoforextractfromanyoftheabovedocumentsisto

beprovidedwithacopy

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34.4 Ifthepersonrequestingacopyorextractisnotamemberofthetrust,thetrustmayimposeareasonablechargefordoingso

35. Auditor

35.1 TheTrustshallhaveanauditor.

35.2 TheCouncilofGovernorsshallappointorremovetheauditoratageneralmeetingof

theCouncilofGovernorsbyapprovalofamajorityofthosepresent.

36. Auditcommittee 36.1 The Trust shall establish a committee of non-executive Directors as an Audit

Committee to perform such monitoring, reviewing and other functions as areappropriate.

37. Annualaccounts

37.1 TheTrustmustkeepproperaccountsandproperrecordsinrelationtotheaccounts. 37.2 MonitormaywiththeapprovaloftheSecretaryofStategivedirectionstotheTrust

astothecontentandformofitsaccounts. 37.3 TheaccountsaretobeauditedbytheTrust’sauditor 37.4 TheTrustshallprepareinrespectofeachfinancialyearannualaccountsinsuchform

asMonitormaywiththeapprovaloftheSecretaryofStatedirect. 37.5 ThefunctionsoftheTrustwithrespecttothepreparationoftheannual

accountsshallbedelegatedtotheAccountingOfficer.

38. Annualreport,forwardplansandnon-NHSwork 38.1 TheTrustshallprepareanAnnualReportandsendittoMonitor. 38.2 TheTrustshallgiveinformationastoitsforwardplanninginrespectofeachfinancial

yeartoMonitor. 38.3 Thedocumentcontainingtheinformationwithrespecttoforwardplanningreferred

toinparagraph38.5shallbepreparedbytheDirectors. 38.4 In preparing the document, thedirectors shall have regard to the views of the

CouncilofGovernors. 38.5 Eachforwardplanmustincludeinformationabout–

38.5.1 Theactivitiesotherthantheprovisionofgoodsandservicesforthepurposes

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ofthehealthserviceinEnglandthatthetrustproposestocarryon;and

38.5.2 Theincomeitexpectstoreceivefromdoingso. 38.6 Whereaforwardplancontainsaproposalthatthetrustcarryonanactivityofakind

mentionedinsub-paragraph38.5.1theCouncilofGovernorsmust–

38.6.1 Determinewhetheritissatisfiedthatthecarryingonoftheactivitywillnottoanysignificantextent interferewith the fulfilmentby the trustof itsprincipalpurposeortheperformanceofitsotherfunctions,and

38.6.2 Notifythedirectorsofthetrustofitsdetermination.

38.7 Atrustwhichproposesto increaseby5%ormoretheproportionof itstotal income

in any financial year attributable to activities other than the provision of goods andservices for the purposes of the health service in England may implement theproposal only ifmore than half of themembers of the Council of Governors of thetrustvotingapproveitsimplementation.

39. PresentationoftheAnnualAccountsandReportstotheGovernorsand

members 39.1 The following documents are to be presented to theCouncil of Governors at a

generalmeetingoftheCouncilofGovernors:

39.1.1 Theannualaccounts

39.1.2 Anyreportoftheauditoronthem

39.1.3 Theannualreport 39.2 ThedocumentsshallalsobepresentedtothemembersoftheTrustattheAnnual

Members’MeetingbyatleastonememberoftheBoardofDirectorsinattendance 39.3 The Trust may combine a meeting of the Council of Governors with the Annual

Members’Meeting

40. Instruments 40.1 TheTrustshallhaveaseal. 40.2 ThesealshallnotbeaffixedexceptundertheauthorityoftheBoardofDirectors.41. AmendingtheConstitution 41.1 TheTrustmaymakeamendmentsofitsconstitutiononlyif

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41.1.1 MorethanhalfofthemembersoftheCouncilofGovernorsofthetrustvotingapprovetheamendments,and

41.1.2 MorethanhalfofthemembersoftheBoardofDirectorsofthetrustvotingapprovetheamendments

41.1.3 Amendments made under paragraph 41.1 take effect as soon as the

conditionsinthatparagrapharesatisfied,buttheamendmenthasnoeffectinsofarastheconstitutionwould,asaresultoftheamendment,notaccordwithschedule7ofthe2006Act

41.1.4 Where an amendment ismade to the constitution in relation the powers or

dutiesof theCouncilofGovernors (orotherwisewithrespecttotherolethattheCouncilofGovernorshasaspartoftheTrust):

41.1.5 At least one member of the Council of Governors must attend the next

AnnualMembers’Meetingandpresenttheamendment,and

41.1.6 The trust must give the members an opportunity to vote on whether theyapprovetheamendment

Ifmorethanhalfofthemembersvotingapprovetheamendment,theamendmentcontinuestohaveeffect;otherwise,itceasestohaveeffectandthetrustmusttakesuchstepsasarenecessaryasaresult

41.1.7 AmendmentsbytheTrustofitsconstitutionaretobenotifiedtoMonitor.

For the avoidance of doubt, Monitor’s functions do not include a poweror duty to determine whether or not the constitution, as a result of theamendments,accordswithSchedule7ofthe2006Act

42. Mergersetc.,significanttransactions

42.1 TheTrustmayonlyapplyforamerger,acquisition,separationordissolutionwiththeapprovalofmorethanhalfofthemembersofthecouncilofgovernors.

42.2 Significanttransactions,definedasinvestments,divestmentsorothertransactionscomprisingmorethan25%oftheassets,incomeorcapitaloftheNHSfoundationtrustrequiretheapprovalofmorethanhalfofthemembersoftheCouncilofGovernors.

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ANNEX1-THEPUBLICCONSTITUENCY1.1 TheTrusthasthreepublicconstituencieswhichare:

• Northumberland;• NorthTyneside;and• TherestofEngland.

1.2 TheNorthumberlandandNorthTynesideconstituenciesconsistofelectoralareasasoutlined

in1.4and1.5below.

1.3 TherestofEnglandpublicconstituencyconsistsofalltheelectoralareasinEngland,saveforthosespecifiedinclause1.4below.

1.4 TheconstituencyclassesforNorthumberlandareasfollows:Constituencyclass Minimumnumberofmembers(basedon1%

ofthepopulation)BerwickuponTweed 703

BlythValley 812

Hexham 749

Wansbeck 806 1.5 TheconstituencyclassesforNorthTynesideareasfollows:Constituencyclass Minimumnumberofmembers(basedon1%

ofthepopulation)WallsendLocality 428

NorthShieldsLocality 557

WhitleyBayLocality 456

NorthWestLocality 474

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ANNEX2-THESTAFFCONSTITUENCY

Constituency Minimumnumberofmembers

ThestaffatHexhamGeneralHospital(includingHaltwhistleWarMemorialHospital)staffclass 54

ThestaffatNorthTynesideGeneralHospital(includingTynemouthCourt,SirGBHunterMemorialhospitalandNorthumbriaHouse)staffclass

281

ThestaffatBerwickInfirmarystaffclass 23

ThestaffatAlnwickInfirmary(includingRothburycommunityHospital)staffclass 25

ThestaffatWansbeckGeneralHospitalstaffclass 186

ThestaffatBlythCommunityHospital(includingMorpethNHScentreandWhaltonunit)staffclass 21

TheNorthumberlandCommunitystaffclass 20

TheNorthTynesideCommunitystaffclass 20

TheNorthumbriaSpecialistEmergencyCareHospitalstaffclass 100

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ANNEX3-COMPOSITIONOFCOUNCILOFGOVERNORS TheCouncilofGovernorsoftheTrustshallconsistof:

1. 37PublicGovernorselectedbythePublicConstituenciesasfollows:

1.1 BerwickuponTweed 6Governors

1.2 BlythValley 6Governors

1.3 Hexham 6Governors

1.4 Wansbeck 6Governors

1.5 Wallsendlocality 3Governors

1.6 NorthShieldslocality 3Governors

1.7 WhitleyBaylocality 3Governors

1.8 NorthWestTyneside 2Governors

1.9 RestofEngland 1Governor

2. 23StaffGovernorselectedbytheStaffConstituenciesasfollows:

2.1 ThestaffatHexhamGeneralHospital(IncludingHaltwhistleWarMemorialHospital)staffclass 2Governors

2.2 ThestaffatNorthTynesideGeneralHospital(IncludingTynemouth

Court,SirGBHunterMemorialHospitalandNorthumbriaHouse)staffclass 6Governors

2.3ThestaffatBerwickInfirmarystaffclass 1Governor

2.4ThestaffatAlnwickInfirmary(IncludingRothburyCommunityHospital)staffclass 1Governor

2.5ThestaffatWansbeckGeneralHospitalstaffclass 4Governors

2.6 ThestaffatBlythCommunityHospital(includingMorpethNHSCentreandtheWhaltonunit)staffclass 1Governor

2.7TheNorthumberlandCommunitystaffclass 3Governors

2.8TheNorthTynesideCommunitystaffclass 2Governors

2.9 TheNorthumbriaSpecialistEmergencyCareHospitalstaffclass 3Governors

3. 2ClinicalCommissiongGroup(CCG)GovernorsappointedbythefollowingCCGs(tobeappointedpursuanttoaprocessagreedbetweentheCCGsandtheTrust):

3.1 NorthTynesideCCG 1Governor

3.2 NorthumberlandCCG 1Governor

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4. 4 Local Authority Governors appointed by the following Local Authorities (to beappointedpursuant toaprocess tobeagreedbetween theLocalAuthoritiesand theTrust):

4.1 NorthTynesideCouncil 2Governors

4.2 NorthumberlandCountyCouncil 2Governors5. 2UniversityGovernorsappointedbythefollowingUniversities(tobeappointed

pursuanttoaprocesstobeagreedbetweentheUniversitiesandtheTrust): 5.1 TheUniversityofNewcastleMedicalSchool 1Governor

5.2

TheUniversityofNorthumbria

1Governor 6. 3PartnershipGovernorsappointedbythefollowingbodies(tobeappointedpursuant

toaprocesstobeagreedbetweenthePartnersandtheTrust): 6.1 NorthEastAmbulanceService 1Governor

6.2 VoluntaryServicesOrganisations 2Governors

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ANNEX4-THEMODELRULESFORELECTIONS

NorthumbriaHealthcareNHSFoundationTrust(CouncilofGovernors)ModelElectionRules

---------------------------------------------------

Part1:Interpretation1. InterpretationPart2:Timetableforelection2. Timetable3. ComputationoftimePart3:Returningofficer4. Returningofficer5. Staff6. Expenditure7. Dutyofco-operationPart4:StagesCommontoContestedandUncontestedElections8. Noticeofelection9. Nominationofcandidates10. Candidate’sparticulars11. Declarationofinterests12. Declarationofeligibility13. Signatureofcandidate14. Decisionsastovalidityofnominationforms15. Publicationofstatementofnominatedcandidates16. Inspectionofstatementofnominatedcandidatesandnominationforms17. Withdrawalofcandidates18. MethodofelectionPart5:Contestedelections19. Polltobetakenbyballot20. Theballotpaper21. Thedeclarationofidentity(publicandpatientconstituencies)Actiontobetakenbeforethepoll22. Listofeligiblevoters

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23. Noticeofpoll24. Issueofvotinginformationbyreturningofficer25. Ballotpaperenvelopeandcoveringenvelope26. E-votingsystemsThepoll27. Eligibilitytovote28. Votingbypersonswhorequireassistance29. Spoiltballotpapersandspoilttextmessagevotes30. Lostvotinginformation31. Issueofreplacementvotinginformation32. IDdeclarationformforreplacementballotpapers(publicandpatientconstituencies)33 Procedureforremotevotingbyinternet34. Procedureforremotevotingbytelephone35. ProcedureforremotevotingbytextmessageProcedureforreceiptofenvelopes,internetvotes,telephonevoteandtextmessagevotes36. Receiptofvotingdocuments37. Validityofvotes38. Declarationofidentitybutnoballot(publicandpatientconstituency)39. De-duplicationofvotes40. SealingofpacketsPart6:Countingthevotes41. InterpretationofPart642. Arrangementsforcountingofthevotes43. Thecount44. Rejectedballotpapersandrejectedtextvotingrecords45. Firststage46. Thequota47 Transferofvotes48. Supplementaryprovisionsontransfer49. Exclusionofcandidates50. Fillingoflastvacancies51. OrderofelectionofcandidatesPart7:Finalproceedingsincontestedanduncontestedelections52. Declarationofresultforcontestedelections53. DeclarationofresultforuncontestedelectionsPart8:Disposalofdocuments54. Sealingupofdocumentsrelatingtothepoll

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55. Deliveryofdocuments56. Forwardingofdocumentsreceivedaftercloseofthepoll57. Retentionandpublicinspectionofdocuments58. ApplicationforinspectionofcertaindocumentsrelatingtoelectionPart9:Deathofacandidateduringacontestedelection59. CountermandorabandonmentofpollondeathofcandidatePart10:ElectionexpensesandpublicityExpenses60. Electionexpenses61. Expensesandpaymentsbycandidates62. ExpensesincurredbyotherpersonsPublicity63. Publicityaboutelectionbythecorporation64. Informationaboutcandidatesforinclusionwithvotinginformation65. Meaningof“forthepurposesofanelection”Part11:Questioningelectionsandirregularities66. ApplicationtoquestionanelectionPart12:Miscellaneous67. Secrecy68. Prohibitionofdisclosureofvote69. Disqualification70. Delayinpostalservicethroughindustrialactionorunforeseenevent

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Part1:Interpretation1. Interpretation1.1 Intheserules,unlessthecontextotherwiserequires:

“2006Act”meanstheNationalHealthServiceAct2006;

“corporation”meansthepublicbenefitcorporationsubjecttothisconstitution;

“councilofgovernors”meansthecouncilofgovernorsofthecorporation;

“declarationofidentity”hasthemeaningsetoutinrule21.1;

“election”meansanelectionbyaconstituency,orbyaclasswithinaconstituency,tofillavacancyamongoneormorepostsonthecouncilofgovernors;

“e-voting”meansvotingusingeithertheinternet,telephoneortextmessage;

“e-votinginformation”hasthemeaningsetoutinrule24.2;

“IDdeclarationform”hasthemeaningsetoutinRule21.1;“internetvotingrecord”hasthemeaningsetoutinrule26.4(d);

“internetvotingsystem”meanssuchcomputerhardwareandsoftware,dataotherequipmentandservicesasmaybeprovidedbythereturningofficerforthepurposeofenablingvoterstocasttheirvotesusingtheinternet;

“leadgovernor”meansthegovernornominatedbythecorporationtofulfiltheroledescribedinAppendixBtoTheNHSFoundationTrustCodeofGovernance(Monitor,December2013)oranylaterversionofsuchcode.

“listofeligiblevoters”meansthelistreferredtoinrule22.1,containingtheinformationinrule22.2;

“methodofpolling”meansamethodofcastingavoteinapoll,whichmaybebypost,internet,textmessageortelephone;

“Monitor”meansthecorporatebodyknownasMonitorasprovidedbysection61ofthe2012Act;

“numericalvotingcode”hasthemeaningsetoutinrule64.2(b)

“pollingwebsite”hasthemeaningsetoutinrule26.1;

“postalvotinginformation”hasthemeaningsetoutinrule24.1;

“telephoneshortcode”meansashorttelephonenumberusedforthepurposesofsubmittingavotebytextmessage;

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“telephonevotingfacility”hasthemeaningsetoutinrule26.2;

“telephonevotingrecord”hasthemeaningsetoutinrule26.5(d);

“textmessagevotingfacility”hasthemeaningsetoutinrule26.3;

“textvotingrecord”hasthemeaningsetoutinrule26.6(d);

“thetelephonevotingsystem”meanssuchtelephonevotingfacilityasmaybeprovidedbythereturningofficerforthepurposeofenablingvoterstocasttheirvotesbytelephone;

“thetextmessagevotingsystem”meanssuchtextmessagingvotingfacilityasmaybeprovidedbythereturningofficerforthepurposeofenablingvoterstocasttheirvotesbytextmessage;

“voterIDnumber”meansaunique,randomlygeneratednumericidentifierallocatedtoeachvoterbytheReturningOfficerforthepurposeofe-voting,

“votinginformation”meanspostalvotinginformationand/ore-votinginformation1.2 OtherexpressionsusedintheserulesandinSchedule7totheNHSAct2006havethesamemeaningintheserulesasinthatSchedule.

Part2:Timetableforelections2. Timetable2.1 Theproceedingsatanelectionshallbeconductedinaccordancewiththefollowingtimetable:

Proceeding Time

Publicationofnoticeofelection Notlaterthanthefortiethdaybeforethedayofthecloseofthepoll.

Finaldayfordeliveryofnominationformstoreturningofficer

Notlaterthanthetwentyeighthdaybeforethedayofthecloseofthepoll.

Publicationofstatementofnominatedcandidates

Notlaterthanthetwentyseventhdaybeforethedayofthecloseofthepoll.

Finaldayfordeliveryofnoticesofwithdrawalsbycandidatesfromelection

Notlaterthantwentyfifthdaybeforethedayofthecloseofthepoll.

Noticeofthepoll Notlaterthanthefifteenthdaybeforethedayofthecloseofthepoll.

Closeofthepoll By5.00pmonthefinaldayoftheelection.

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3. Computationoftime3.1 Incomputinganyperiodoftimeforthepurposesofthetimetable:

(a) aSaturdayorSunday;(b) Christmasday,GoodFriday,orabankholiday,or(c) adayappointedforpublicthanksgivingormourning,

shallbedisregarded,andanysuchdayshallnotbetreatedasadayforthepurposeofanyproceedingsuptothecompletionofthepoll,norshallthereturningofficerbeobligedtoproceedwiththecountingofvotesonsuchaday.3.2 Inthisrule,“bankholiday”meansadaywhichisabankholidayundertheBankingandFinancialDealingsAct1971inEnglandandWales.

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Part3:returningofficer4. ReturningOfficer4.1 Subjecttorule69,thereturningofficerforanelectionistobeappointedbythecorporation.4.2 Wheretwoormoreelectionsaretobeheldconcurrently,thesamereturningofficermaybeappointedforallthoseelections.5. Staff5.1 Subjecttorule69,thereturningofficermayappointandpaysuchstaff,includingsuchtechnicaladvisers,asheorsheconsidersnecessaryforthepurposesoftheelection.6. Expenditure6.1 Thecorporationistopaythereturningofficer:(a) anyexpensesincurredbythatofficerintheexerciseofhisorherfunctionsundertheserules,(b) suchremunerationandotherexpensesasthecorporationmaydetermine.7. Dutyofco-operation7.1 Thecorporationistoco-operatewiththereturningofficerintheexerciseofhisorherfunctionsundertheserules.

Part4:StagesCommontoContestedandUncontestedElections8. Noticeofelection8.1 Thereturningofficeristopublishanoticeoftheelectionstating:

(a) theconstituency,orclasswithinaconstituency,forwhichtheelectionisbeingheld,

(b) thenumberofmembersofthecouncilofgovernorstobeelectedfromthatconstituency,orclasswithinthatconstituency,

(c) thedetailsofanynominationcommitteethathasbeenestablishedbythecorporation,

(d) theaddressandtimesatwhichnominationformsmaybeobtained;

(e) theaddressforreturnofnominationforms(including,wherethereturnofnominationformsinanelectronicformatwillbepermitted,thee-mailaddressforsuchreturn)andthedateandtimebywhichtheymustbereceivedbythereturningofficer,

(f) thedateandtimebywhichanynoticeofwithdrawalmustbereceivedbythereturning

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officer

(g) thecontactdetailsofthereturningofficer

(h) thedateandtimeofthecloseofthepollintheeventofacontest.9. Nominationofcandidates9.1 Subjecttorule9.2,eachcandidatemustnominatethemselvesonasinglenominationform.9.2 Thereturningofficer:

(a) istosupplyanymemberofthecorporationwithanominationform,and

(b) istoprepareanominationformforsignatureattherequestofanymemberofthecorporation,

butitisnotnecessaryforanominationtobeonaformsuppliedbythereturningofficerandanominationcan,subjecttorule13,beinanelectronicformat.10. Candidate’sparticulars10.1 Thenominationformmuststatethecandidate’s:

(a) fullname,

(b) contactaddressinfull(whichshouldbeapostaladdressalthoughane-mailaddressmayalsobeprovidedforthepurposesofelectroniccommunication),and

(c) constituency,orclasswithinaconstituency,ofwhichthecandidateisamember.11. Declarationofinterests11.1 Thenominationformmuststate:

(a) anyfinancialinterestthatthecandidatehasinthecorporation,and

(b) whetherthecandidateisamemberofapoliticalparty,andifso,whichparty,

andifthecandidatehasnosuchinterests,thepapermustincludeastatementtothateffect.

12. Declarationofeligibility12.1 Thenominationformmustincludeadeclarationmadebythecandidate:

(a) thatheorsheisnotpreventedfrombeingamemberofthecouncilofgovernorsbyparagraph8ofSchedule7ofthe2006Actorbyanyprovisionoftheconstitution;and,

38

(b) foramemberofthepublicorpatientconstituency,oftheparticularsofhisorherqualificationtovoteasamemberofthatconstituency,orclasswithinthatconstituency,forwhichtheelectionisbeingheld.

13. Signatureofcandidate

13.1 Thenominationformmustbesignedanddatedbythecandidate,inamannerprescribedbythereturningofficer,indicatingthat:

(a) theywishtostandasacandidate,

(b) theirdeclarationofinterestsasrequiredunderrule11,istrueandcorrect,and

(c) theirdeclarationofeligibility,asrequiredunderrule12,istrueandcorrect.

13.2 Wherethereturnofnominationformsinanelectronicformatispermitted,thereturningofficershallspecifytheparticularsignatureformalities(ifany)thatwillneedtobecompliedwithbythecandidate.14. Decisionsastothevalidityofnomination14.1 Whereanominationformisreceivedbythereturningofficerinaccordancewiththeserules,thecandidateisdeemedtostandforelectionunlessanduntilthereturningofficer:

(a) decidesthatthecandidateisnoteligibletostand,

(b) decidesthatthenominationformisinvalid,

(c) receivessatisfactoryproofthatthecandidatehasdied,or

(d) receivesawrittenrequestbythecandidateoftheirwithdrawalfromcandidacy.

14.2 Thereturningofficerisentitledtodecidethatanominationformisinvalidonlyononeofthefollowinggrounds:

(a) thatthepaperisnotreceivedonorbeforethefinaltimeanddateforreturnofnominationforms,asspecifiedinthenoticeoftheelection,

(b) thatthepaperdoesnotcontainthecandidate’sparticulars,asrequiredbyrule10;

(c) thatthepaperdoesnotcontainadeclarationoftheinterestsofthecandidate,asrequiredbyrule11,

(d) thatthepaperdoesnotincludeadeclarationofeligibilityasrequiredbyrule12,or

(e) thatthepaperisnotsignedanddatedbythecandidate,ifrequiredbyrule13.

14.3 Thereturningofficeristoexamineeachnominationformassoonasispracticableafterheorshehasreceivedit,anddecidewhetherthecandidatehasbeenvalidlynominated.

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14.4 Wherethereturningofficerdecidesthatanominationisinvalid,thereturningofficermustendorsethisonthenominationform,statingthereasonsfortheirdecision.

14.5 Thereturningofficeristosendnoticeofthedecisionastowhetheranominationisvalidorinvalidtothecandidateatthecontactaddressgiveninthecandidate’snominationform.Ifane-mailaddresshasbeengiveninthecandidate’snominationform(inadditiontothecandidate’spostaladdress),thereturningofficermaysendnoticeofthedecisiontothataddress.

15. Publicationofstatementofcandidates

15.1 Thereturningofficeristoprepareandpublishastatementshowingthecandidateswhoarestandingforelection.

15.2 Thestatementmustshow:

(a) thename,contactaddress(whichshallbethecandidate’spostaladdress),andconstituencyorclasswithinaconstituencyofeachcandidatestanding;and

(b) thedeclaredinterestsofeachcandidatestanding,

asgivenintheirnominationform.

15.3 Thestatementmustlistthecandidatesstandingforelectioninalphabeticalorderbysurname.

15.4 Thereturningofficermustsendacopyofthestatementofcandidatesandcopiesofthenominationformstothecorporationassoonasispracticableafterpublishingthestatement.

16. Inspectionofstatementofnominatedcandidatesandnominationforms

16.1 Thecorporationistomakethestatementofthecandidatesandthenominationformssuppliedbythereturningofficerunderrule15.4availableforinspectionbymembersofthecorporationfreeofchargeatallreasonabletimes.

16.2 Ifamemberofthecorporationrequestsacopyorextractofthestatementofcandidatesortheirnominationforms,thecorporationistoprovidethatmemberwiththecopyorextractfreeofcharge.

17. Withdrawalofcandidates

17.1 Acandidatemaywithdrawfromelectiononorbeforethedateandtimeforwithdrawalbycandidates,byprovidingtothereturningofficerawrittennoticeofwithdrawalwhichissignedbythecandidateandattestedbyawitness.

18. Methodofelection

18.1 Ifthenumberofcandidatesremainingvalidlynominatedforanelectionafteranywithdrawalsundertheserulesisgreaterthanthenumberofmemberstobeelectedtothecouncilofgovernors,apollistobetakeninaccordancewithParts5and6oftheserules.

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18.2 Ifthenumberofcandidatesremainingvalidlynominatedforanelectionafteranywithdrawalsundertheserulesisequaltothenumberofmemberstobeelectedtothecouncilofgovernors,thosecandidatesaretobedeclaredelectedinaccordancewithPart7oftheserules.

18.3 Ifthenumberofcandidatesremainingvalidlynominatedforanelectionafteranywithdrawalsundertheserulesislessthanthenumberofmemberstobeelectedtobecouncilofgovernors,then:

(a) thecandidateswhoremainvalidlynominatedaretobedeclaredelectedinaccordancewithPart7oftheserules,and

(b) thereturningofficeristoorderanewelectiontofillanyvacancywhichremainsunfilled,onadayappointedbyhimorherinconsultationwiththecorporation.

Part5:Contestedelections

19. Polltobetakenbyballot

19.1 Thevotesatthepollmustbegivenbysecretballot.

19.2 ThevotesaretobecountedandtheresultofthepolldeterminedinaccordancewithPart6oftheserules.

19.3 Thecorporationmaydecidethatvoterswithinaconstituencyorclasswithinaconstituency,may,subjecttorule19.4,casttheirvotesatthepollusingsuchdifferentmethodsofpollinginanycombinationasthecorporationmaydetermine.

19.4 Thecorporationmaydecidethatvoterswithinaconstituencyorclasswithinaconstituencyforwhomane-mailaddressisincludedinthelistofeligiblevotersmayonlycasttheirvotesatthepollusingane-votingmethodofpolling.

19.5 Beforethecorporationdecides,inaccordancewithrule19.3thatoneormoree-votingmethodsofpollingwillbemadeavailableforthepurposesofthepoll,thecorporationmustsatisfyitselfthat:

(a) ifinternetvotingistobeamethodofpolling,theinternetvotingsystemtobeusedforthepurposeoftheelectionis:

(i) configuredinaccordancewiththeserules;and

(ii) willcreateanaccurateinternetvotingrecordinrespectofanyvoterwhocastshisorhervoteusingtheinternetvotingsystem;

(b) iftelephonevotingtobeamethodofpolling,thetelephonevotingsystemtobeusedforthepurposeoftheelectionis:

(i) configuredinaccordancewiththeserules;and

(ii) willcreateanaccuratetelephonevotingrecordinrespectofany

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voterwhocastshisorhervoteusingthetelephonevotingsystem;

(c) iftextmessagevotingistobeamethodofpolling,thetextmessagevotingsystemtobeusedforthepurposeoftheelectionis:

(i) configuredinaccordancewiththeserules;and

(ii) willcreateanaccuratetextvotingrecordinrespectofanyvoterwhocastshisorhervoteusingthetextmessagevotingsystem.

20. Theballotpaper

20.1 Theballotofeachvoter(otherthanavoterwhocastshisorherballotbyane-votingmethodofpolling)istoconsistofaballotpaperwiththepersonsremainingvalidlynominatedforanelectionafteranywithdrawalsundertheserules,andnoothers,insertedinthepaper.

20.2 Everyballotpapermustspecify:

(a) thenameofthecorporation,

(b) theconstituency,orclasswithinaconstituency,forwhichtheelectionisbeingheld,

(c) thenumberofmembersofthecouncilofgovernorstobeelectedfromthatconstituency,orclasswithinthatconstituency,

(d) thenamesandotherparticularsofthecandidatesstandingforelection,withthedetailsandorderbeingthesameasinthestatementofnominatedcandidates,

(e) instructionsonhowtovotebyallavailablemethodsofpolling,includingtherelevantvoter’svoterIDnumberifoneormoree-votingmethodsofpollingareavailable,

(f) iftheballotpaperistobereturnedbypost,theaddressforitsreturnandthedateandtimeofthecloseofthepoll,and

(g) thecontactdetailsofthereturningofficer.

20.3 Eachballotpapermusthaveauniqueidentifier.

20.4 Eachballotpapermusthavefeaturesincorporatedintoittopreventitfrombeingreproduced.

21. Thedeclarationofidentity(publicandpatientconstituencies)

21.1 Thecorporationshallrequireeachvoterwhoparticipatesinanelectionforapublicorpatientconstituencytomakeadeclarationconfirming:

(a) thatthevoteristheperson:

(i) towhomtheballotpaperwasaddressed,and/or

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(ii) towhomthevoterIDnumbercontainedwithinthee-votinginformationwasallocated,

(b) thatheorshehasnotmarkedorreturnedanyothervotinginformationintheelection,and

(c) theparticularsofhisorherqualificationtovoteasamemberoftheconstituencyorclasswithintheconstituencyforwhichtheelectionisbeingheld,(“declarationofidentity”)

andthecorporationshallmakesucharrangementsasitconsidersappropriatetofacilitatethemakingandthereturnofadeclarationofidentitybyeachvoter,whetherbythecompletionofapaperform(“IDdeclarationform”)ortheuseofanelectronicmethod.

21.2 Thevotermustberequiredtoreturnhisorherdeclarationofidentitywithhisorherballot.

21.3 Thevotinginformationshallcautionthevoterthatifthedeclarationofidentityisnotdulyreturnedorisreturnedwithouthavingbeenmadecorrectly,anyvotecastbythevotermaybedeclaredinvalid.

Actiontobetakenbeforethepoll

22. Listofeligiblevoters

22.1 Thecorporationistoprovidethereturningofficerwithalistofthemembersoftheconstituencyorclasswithinaconstituencyforwhichtheelectionisbeingheldwhoareeligibletovotebyvirtueofrule27assoonasisreasonablypracticableafterthefinaldateforthedeliveryofnoticesofwithdrawalsbycandidatesfromanelection.

22.2 Thelististoinclude,foreachmember:

(a)apostaladdress;and,

(b)themember’se-mailaddress,ifthishasbeenprovided

towhichhisorhervotinginformationmay,subjecttorule22.3,besent.

22.3 Thecorporationmaydecidethatthee-votinginformationistobesentonlybye-mailtothosemembersinthelistofeligiblevotersforwhomane-mailaddressisincludedinthatlist.

23. Noticeofpoll

23.1 Thereturningofficeristopublishanoticeofthepollstating:

(a) thenameofthecorporation,

(b) theconstituency,orclasswithinaconstituency,forwhichtheelectionisbeingheld,

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(c) thenumberofmembersofthecouncilofgovernorstobeelectedfromthatconstituency,orclasswiththatconstituency,

(d) thenames,contactaddresses,andotherparticularsofthecandidatesstandingforelection,withthedetailsandorderbeingthesameasinthestatementofnominatedcandidates,

(e) thattheballotpapersfortheelectionaretobeissuedandreturned,ifappropriate,bypost,

(f) themethodsofpollingbywhichvotesmaybecastattheelectionbyvotersinaconstituencyorclasswithinaconstituency,asdeterminedbythecorporationinaccordancewithrule19.3,

(g) theaddressforreturnoftheballotpapers,

(h) theuniformresourcelocator(url)where,ifinternetvotingisamethodofpolling,thepollingwebsiteislocated;

(i) thetelephonenumberwhere,iftelephonevotingisamethodofpolling,thetelephonevotingfacilityislocated,

(j) thetelephonenumberortelephoneshortcodewhere,iftextmessagevotingisamethodofpolling,thetextmessagevotingfacilityislocated,

(k) thedateandtimeofthecloseofthepoll,

(l) theaddressandfinaldatesforapplicationsforreplacementvotinginformation,and

(m) thecontactdetailsofthereturningofficer.

24. Issueofvotinginformationbyreturningofficer

24.1 Subjecttorule24.3,assoonasisreasonablypracticableonorafterthepublicationofthenoticeofthepoll,thereturningofficeristosendthefollowinginformationbyposttoeachmemberofthecorporationnamedinthelistofeligiblevoters:

(a) aballotpaperandballotpaperenvelope,

(b) theIDdeclarationform(ifrequired),

(c) informationabouteachcandidatestandingforelection,pursuanttorule61oftheserules,and

(d) acoveringenvelope;

(“postalvotinginformation”).

24.2 Subjecttorules24.3and24.4,assoonasisreasonablypracticableonorafterthepublicationofthenoticeofthepoll,thereturningofficeristosendthefollowinginformation

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bye-mailand/orbyposttoeachmemberofthecorporationnamedinthelistofeligiblevoterswhomthecorporationdeterminesinaccordancewithrule19.3and/orrule19.4maycasthisorhervotebyane-votingmethodofpolling:

(a) instructionsonhowtovoteandhowtomakeadeclarationofidentity(ifrequired),

(b) thevoter’svoterIDnumber,

(c) informationabouteachcandidatestandingforelection,pursuanttorule64oftheserules,ordetailsofwherethisinformationisreadilyavailableontheinternetoravailableinsuchotherformatsastheReturningOfficerthinksappropriate,

(d) contactdetailsofthereturningofficer,

(“e-votinginformation”).

24.3 Thecorporationmaydeterminethatanymemberofthecorporationshall:

(a) onlybesentpostalvotinginformation;or

(b) onlybesente-votinginformation;or

(c) besentbothpostalvotinginformationande-votinginformation;

forthepurposesofthepoll.

24.4 Ifthecorporationdetermines,inaccordancewithrule22.3,thatthee-votinginformationistobesentonlybye-mailtothosemembersinthelistofeligiblevotersforwhomane-mailaddressisincludedinthatlist,thenthereturningofficershallonlysendthatinformationbye-mail.

24.5 Thevotinginformationistobesenttothepostaladdressand/ore-mailaddressforeachmember,asspecifiedinthelistofeligiblevoters.

25. Ballotpaperenvelopeandcoveringenvelope

25.1 Theballotpaperenvelopemusthaveclearinstructionstothevoterprintedonit,instructingthevotertosealtheballotpaperinsidetheenvelopeoncetheballotpaperhasbeenmarked.

25.2 Thecoveringenvelopeistohave:

(a) theaddressforreturnoftheballotpaperprintedonit,and

(b) pre-paidpostageforreturntothataddress.

25.3 Thereshouldbeclearinstructions,eitherprintedonthecoveringenvelopeorelsewhere,instructingthevotertosealthefollowingdocumentsinsidethecoveringenvelopeandreturnit

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tothereturningofficer–

(a)thecompletedIDdeclarationformifrequired,and

(b)theballotpaperenvelope,withtheballotpapersealedinsideit.

26. E-votingsystems

26.1 Ifinternetvotingisamethodofpollingfortherelevantelectionthenthereturningofficermustprovideawebsiteforthepurposeofvotingovertheinternet(intheserulesreferredtoas"thepollingwebsite").

26.2 Iftelephonevotingisamethodofpollingfortherelevantelectionthenthereturningofficermustprovideanautomatedtelephonesystemforthepurposeofvotingbytheuseofatouch-tonetelephone(intheserulesreferredtoas“thetelephonevotingfacility”).

26.3 Iftextmessagevotingisamethodofpollingfortherelevantelectionthenthereturningofficermustprovideanautomatedtextmessagingsystemforthepurposeofvotingbytextmessage(intheserulesreferredtoas“thetextmessagevotingfacility”).

26.4 Thereturningofficershallensurethatthepollingwebsiteandinternetvotingsystemprovidedwill:

(a) requireavoterto:

(i) enterhisorhervoterIDnumber;and

(ii) wheretheelectionisforapublicorpatientconstituency,makeadeclarationofidentity;

inordertobeabletocasthisorhervote;

(b) specify:

(i) thenameofthecorporation,

(ii) theconstituency,orclasswithinaconstituency,forwhichtheelectionisbeingheld,

(iii) thenumberofmembersofthecouncilofgovernorstobeelectedfromthatconstituency,orclasswithinthatconstituency,

(iv) thenamesandotherparticularsofthecandidatesstandingforelection,withthedetailsandorderbeingthesameasinthestatementofnominatedcandidates,

(v) instructionsonhowtovoteandhowtomakeadeclarationofidentity,

(vi) thedateandtimeofthecloseofthepoll,and

(vii) thecontactdetailsofthereturningofficer;

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(c) preventavoterfromvotingformorecandidatesthanheorsheisentitledtoattheelection;

(d) createarecord("internetvotingrecord")thatisstoredintheinternetvotingsysteminrespectofeachvotecastbyavoterusingtheinternetthatcomprisesof:

(i) thevoter’svoterIDnumber;

(ii) thevoter’sdeclarationofidentity(whererequired);

(iii) thecandidateorcandidatesforwhomthevoterhasvoted;and

(iv) thedateandtimeofthevoter’svote,

(e) ifthevoter’svotehasbeendulycastandrecorded,providethevoterwithconfirmationofthis;and

(f) preventanyvoterfromvotingafterthecloseofpoll.

26.5 Thereturningofficershallensurethatthetelephonevotingfacilityandtelephonevotingsystemprovidedwill:

(a) requireavoterto

(i) enterhisorhervoterIDnumberinordertobeabletocasthisorhervote;and

(ii) wheretheelectionisforapublicorpatientconstituency,makeadeclarationofidentity;

(b) specify:

(i) thenameofthecorporation,

(ii) theconstituency,orclasswithinaconstituency,forwhichtheelectionisbeingheld,

(iii) thenumberofmembersofthecouncilofgovernorstobeelectedfromthatconstituency,orclasswithinthatconstituency,

(iv) instructionsonhowtovoteandhowtomakeadeclarationofidentity,

(v) thedateandtimeofthecloseofthepoll,and

(vi) thecontactdetailsofthereturningofficer;

(c) preventavoterfromvotingformorecandidatesthanheorsheisentitledtoattheelection;

(d) createarecord("telephonevotingrecord")thatisstoredinthetelephonevotingsysteminrespectofeachvotecastbyavoterusingthetelephonethatcomprisesof:

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(i) thevoter’svoterIDnumber;

(ii) thevoter’sdeclarationofidentity(whererequired);

(iii) thecandidateorcandidatesforwhomthevoterhasvoted;and

(iv) thedateandtimeofthevoter’svote

(e) ifthevoter’svotehasbeendulycastandrecorded,providethevoterwithconfirmationofthis;

(f) preventanyvoterfromvotingafterthecloseofpoll.

26.6 Thereturningofficershallensurethatthetextmessagevotingfacilityandtextmessagingvotingsystemprovidedwill:

(a) requireavoterto:

(i) providehisorhervoterIDnumber;and

(ii) wheretheelectionisforapublicorpatientconstituency,makeadeclarationofidentity;

inordertobeabletocasthisorhervote;

(b) preventavoterfromvotingformorecandidatesthanheorsheisentitledtoattheelection;

(d) createarecord("textvotingrecord")thatisstoredinthetextmessagingvotingsysteminrespectofeachvotecastbyavoterbytextmessagethatcomprisesof:

(i) thevoter’svoterIDnumber;

(ii) thevoter’sdeclarationofidentity(whererequired);

(iii) thecandidateorcandidatesforwhomthevoterhasvoted;and

(iv) thedateandtimeofthevoter’svote

(e) ifthevoter’svotehasbeendulycastandrecorded,providethevoterwithconfirmationofthis;

(f) preventanyvoterfromvotingafterthecloseofpoll.

Thepoll

27. Eligibilitytovote

27.1 Anindividualwhobecomesamemberofthecorporationonorbeforetheclosingdateforthereceiptofnominationsbycandidatesfortheelection,iseligibletovoteinthatelection.

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28. Votingbypersonswhorequireassistance

28.1 Thereturningofficeristoputinplacearrangementstoenablerequestsforassistancetovotetobemade.

28.2 Wherethereturningofficerreceivesarequestfromavoterwhorequiresassistancetovote,thereturningofficeristomakesucharrangementsasheorsheconsidersnecessarytoenablethatvotertovote.

29. Spoiltballotpapersandspoilttextmessagevotes

29.1 Ifavoterhasdealtwithhisorherballotpaperinsuchamannerthatitcannotbeacceptedasaballotpaper(referredtoasa“spoiltballotpaper”),thatvotermayapplytothereturningofficerforareplacementballotpaper.

29.2 Onreceivinganapplication,thereturningofficeristoobtainthedetailsoftheuniqueidentifieronthespoiltballotpaper,ifheorshecanobtainit.

29.3 Thereturningofficermaynotissueareplacementballotpaperforaspoiltballotpaperunlessheorshe:

(a) issatisfiedastothevoter’sidentity;and

(b) hasensuredthatthecompletedIDdeclarationform,ifrequired,hasnotbeenreturned.

29.4 Afterissuingareplacementballotpaperforaspoiltballotpaper,thereturningofficershallenterinalist(“thelistofspoiltballotpapers”):

(a) thenameofthevoter,and

(b) thedetailsoftheuniqueidentifierofthespoiltballotpaper(ifthatofficerwasabletoobtainit),and

(c) thedetailsoftheuniqueidentifierofthereplacementballotpaper.

29.5 Ifavoterhasdealtwithhisorhertextmessagevoteinsuchamannerthatitcannotbeacceptedasavote(referredtoasa“spoilttextmessagevote”),thatvotermayapplytothereturningofficerforareplacementvoterIDnumber.

29.6 Onreceivinganapplication,thereturningofficeristoobtainthedetailsofthevoterIDnumberonthespoilttextmessagevote,ifheorshecanobtainit.

29.7 ThereturningofficermaynotissueareplacementvoterIDnumberinrespectofaspoilttextmessagevoteunlessheorsheissatisfiedastothevoter’sidentity.

29.8 AfterissuingareplacementvoterIDnumberinrespectofaspoilttextmessagevote,thereturningofficershallenterinalist(“thelistofspoilttextmessagevotes”):

(a) thenameofthevoter,and

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(b) thedetailsofthevoterIDnumberonthespoilttextmessagevote(ifthatofficerwasabletoobtainit),and

(c)thedetailsofthereplacementvoterIDnumberissuedtothevoter.

30. Lostvotinginformation

30.1 Whereavoterhasnotreceivedhisorhervotinginformationbythetenthdaybeforethecloseofthepoll,thatvotermayapplytothereturningofficerforreplacementvotinginformation.

30.2 Thereturningofficermaynotissuereplacementvotinginformationinrespectoflostvotinginformationunlessheorshe:

(a) issatisfiedastothevoter’sidentity,

(b) hasnoreasontodoubtthatthevoterdidnotreceivetheoriginalvotinginformation,

(c) hasensuredthatnodeclarationofidentity,ifrequired,hasbeenreturned.

30.3 Afterissuingreplacementvotinginformationinrespectoflostvotinginformation,thereturningofficershallenterinalist(“thelistoflostballotdocuments”):

(a) thenameofthevoter

(b) thedetailsoftheuniqueidentifierofthereplacementballotpaper,ifapplicable,and

(c) thevoterIDnumberofthevoter.

31. Issueofreplacementvotinginformation

31.1 Ifapersonappliesforreplacementvotinginformationunderrule29or30andadeclarationofidentityhasalreadybeenreceivedbythereturningofficerinthenameofthatvoter,thereturningofficermaynotissuereplacementvotinginformationunless,inadditiontotherequirementsimposedbyrule29.3or30.2,heorsheisalsosatisfiedthatthatpersonhasnotalreadyvotedintheelection,notwithstandingthefactthatadeclarationofidentityifrequiredhasalreadybeenreceivedbythereturningofficerinthenameofthatvoter.

31.2 Afterissuingreplacementvotinginformationunderthisrule,thereturningofficershallenterinalist(“thelistoftenderedvotinginformation”):

(a) thenameofthevoter,

(b) theuniqueidentifierofanyreplacementballotpaperissuedunderthisrule;

(c) thevoterIDnumberofthevoter.

32. IDdeclarationformforreplacementballotpapers(publicandpatientconstituencies)

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32.1 InrespectofanelectionforapublicorpatientconstituencyanIDdeclarationformmustbeissuedwitheachreplacementballotpaperrequiringthevotertomakeadeclarationofidentity.

Pollingbyinternet,telephoneortext

33. Procedureforremotevotingbyinternet

33.1 Tocasthisorhervoteusingtheinternet,avoterwillneedtogainaccesstothepollingwebsitebykeyingintheurlofthepollingwebsiteprovidedinthevotinginformation.

33.2 Whenpromptedtodoso,thevoterwillneedtoenterhisorhervoterIDnumber.

33.3 IftheinternetvotingsystemauthenticatesthevoterIDnumber,thesystemwillgivethevoteraccesstothepollingwebsitefortheelectioninwhichthevoteriseligibletovote.

33.4 Tocasthisorhervote,thevoterwillneedtokeyinamarkonthescreenoppositetheparticularsofthecandidateorcandidatesforwhomheorshewishestocasthisorhervote.

33.5 Thevoterwillnotbeabletoaccesstheinternetvotingsystemforanelectiononcehisorhervoteatthatelectionhasbeencast.

34. Votingprocedureforremotevotingbytelephone

34.1 Tocasthisorhervotebytelephone,thevoterwillneedtogainaccesstothetelephonevotingfacilitybycallingthedesignatedtelephonenumberprovidedinthevoterinformationusingatelephonewithatouch-tonekeypad.

34.2 Whenpromptedtodoso,thevoterwillneedtoenterhisorhervoterIDnumberusingthekeypad.

34.3 IfthetelephonevotingfacilityauthenticatesthevoterIDnumber,thevoterwillbepromptedtovoteintheelection.

34.4 Whenpromptedtodosothevotermaythencasthisorhervotebykeyinginthenumericalvotingcodeofthecandidateorcandidates,forwhomheorshewishestovote.

34.5 Thevoterwillnotbeabletoaccessthetelephonevotingfacilityforanelectiononcehisorhervoteatthatelectionhasbeencast.

35. Votingprocedureforremotevotingbytextmessage

35.1 Tocasthisorhervotebytextmessagethevoterwillneedtogainaccesstothetextmessagevotingfacilitybysendingatextmessagetothedesignatedtelephonenumberortelephoneshortcodeprovidedinthevoterinformation.

35.2 ThetextmessagesentbythevotermustcontainhisorhervoterIDnumberandthenumericalvotingcodeforthecandidateorcandidates,forwhomheorshewishestovote.

35.3 Thetextmessagesentbythevoterwillneedtobestructuredinaccordancewith

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theinstructionsonhowtovotecontainedinthevoterinformation,otherwisethevotewillnotbecast.

Procedureforreceiptofenvelopes,internetvotes,telephonevotesandtextmessagevotes

36. Receiptofvotingdocuments

36.1 Wherethereturningofficerreceives:

(a) acoveringenvelope,or

(b) anyotherenvelopecontaininganIDdeclarationformifrequired,aballotpaperenvelope,oraballotpaper,

beforethecloseofthepoll,thatofficeristoopenitassoonasispracticable;andrules37and38aretoapply.

36.2 Thereturningofficermayopenanycoveringenvelopeoranyballotpaperenvelopeforthepurposesofrules37and38,butmustmakearrangementstoensurethatnopersonobtainsorcommunicatesinformationasto:

(a) thecandidateforwhomavoterhasvoted,or

(b) theuniqueidentifieronaballotpaper.

36.3 Thereturningofficermustmakearrangementstoensurethesafetyandsecurityoftheballotpapersandotherdocuments.

37. Validityofvotes

37.1 Aballotpapershallnotbetakentobedulyreturnedunlessthereturningofficerissatisfiedthatithasbeenreceivedbythereturningofficerbeforethecloseofthepoll,withanIDdeclarationformifrequiredthathasbeencorrectlycompleted,signedanddated.

37.2 Wherethereturningofficerissatisfiedthatrule37.1hasbeenfulfilled,heorsheisto:

(a) puttheIDdeclarationformifrequiredinaseparatepacket,and

(b) puttheballotpaperasideforcountingafterthecloseofthepoll.

37.3 Wherethereturningofficerisnotsatisfiedthatrule37.1hasbeenfulfilled,heorsheisto:

(a) marktheballotpaper“disqualified”,

(b) ifthereisanIDdeclarationformaccompanyingtheballotpaper,markit“disqualified”andattachittotheballotpaper,

(c) recordtheuniqueidentifierontheballotpaperinalistofdisqualifieddocuments(the“listofdisqualifieddocuments”);and

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(d) placethedocumentordocumentsinaseparatepacket.

37.4 Aninternet,telephoneortextmessagevoteshallnotbetakentobedulyreturnedunlessthereturningofficerissatisfiedthattheinternetvotingrecord,telephonevotingrecordortextvotingrecord(asapplicable)hasbeenreceivedbythereturningofficerbeforethecloseofthepoll,withadeclarationofidentityifrequiredthathasbeencorrectlymade.

37.5 Wherethereturningofficerissatisfiedthatrule37.4hasbeenfulfilled,heorsheistoputtheinternetvotingrecord,telephonevotingrecordortextvotingrecord(asapplicable)asideforcountingafterthecloseofthepoll.

37.6 Wherethereturningofficerisnotsatisfiedthatrule37.4hasbeenfulfilled,heorsheisto:

(a) marktheinternetvotingrecord,telephonevotingrecordortextvotingrecord(asapplicable)“disqualified”,

(b) recordthevoterIDnumberontheinternetvotingrecord,telephonevotingrecordortextvotingrecord(asapplicable)inthelistofdisqualifieddocuments;and

(c) placethedocumentordocumentsinaseparatepacket.

38. Declarationofidentitybutnoballotpaper(publicandpatientconstituency)1

38.1 WherethereturningofficerreceivesanIDdeclarationformifrequiredbutnoballotpaper,thereturningofficeristo:

(a) marktheIDdeclarationform“disqualified”,

(b) recordthenameofthevoterinthelistofdisqualifieddocuments,indicatingthatadeclarationofidentitywasreceivedfromthevoterwithoutaballotpaper,and

(c) placetheIDdeclarationforminaseparatepacket.

39. De-duplicationofvotes

39.1 Wheredifferentmethodsofpollingarebeingusedinanelection,thereturningofficershallexamineallvotescasttoascertainifavoterIDnumberhasbeenusedmorethanoncetocastavoteintheelection.

39.2 IfthereturningofficerascertainsthatavoterIDnumberhasbeenusedmorethanoncetocastavoteintheelectionheorsheshall:

(a) onlyacceptasdulyreturnedthefirstvotereceivedthatwascastusingtherelevantvoterIDnumber;and

(b) markas“disqualified”allothervotesthatwerecastusingtherelevantvoterIDnumber

1 It should not be possible, technically, to make a declaration of identity electronically without also submitting a vote.

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39.3 Whereaballotpaperisdisqualifiedunderthisrulethereturningofficershall:

(a) marktheballotpaper“disqualified”,

(b) ifthereisanIDdeclarationformaccompanyingtheballotpaper,markit“disqualified”andattachittotheballotpaper,

(c) recordtheuniqueidentifierandthevoterIDnumberontheballotpaperinthelistofdisqualifieddocuments;

(d) placethedocumentordocumentsinaseparatepacket;and

(e) disregardtheballotpaperwhencountingthevotesinaccordancewiththeserules.

39.4 Whereaninternetvotingrecord,telephonevotingrecordortextvotingrecordisdisqualifiedunderthisrulethereturningofficershall:

(a) marktheinternetvotingrecord,telephonevotingrecordortextvotingrecord(asapplicable)“disqualified”,

(b) recordthevoterIDnumberontheinternetvotingrecord,telephonevotingrecordortextvotingrecord(asapplicable)inthelistofdisqualifieddocuments;

(c) placetheinternetvotingrecord,telephonevotingrecordortextvotingrecord(asapplicable)inaseparatepacket,and

(d) disregardtheinternetvotingrecord,telephonevotingrecordortextvotingrecord(asapplicable)whencountingthevotesinaccordancewiththeserules.

40. Sealingofpackets

40.1 Assoonasispossibleafterthecloseofthepollandafterthecompletionoftheprocedureunderrules37and38,thereturningofficeristosealthepacketscontaining:

(a) thedisqualifieddocuments,togetherwiththelistofdisqualifieddocumentsinsideit,

(b) theIDdeclarationforms,ifrequired,

(c) thelistofspoiltballotpapersandthelistofspoilttextmessagevotes,

(d) thelistoflostballotdocuments,

(e) thelistofeligiblevoters,and

(f) thelistoftenderedvotinginformation

andensurethatcompleteelectroniccopiesoftheinternetvotingrecords,telephonevotingrecordsandtextvotingrecordscreatedinaccordancewithrule26areheldinadevicesuitable

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forthepurposeofstorage.

Part6:COUNTINGTHEVOTES

41. InterpretationofPart6

41.1 InPart6oftheserules:

“ballotdocument”meansaballotpaper,internetvotingrecord,telephonevotingrecordortextvotingrecord.

“continuingcandidate”meansanycandidatenotdeemedtobeelected,andnotexcluded,

“count”meansalltheoperationsinvolvedincountingofthefirstpreferencesrecordedforcandidates,thetransferofthesurplusesofelectedcandidates,andthetransferofthevotesoftheexcludedcandidates,

“deemedtobeelected”meansdeemedtobeelectedforthepurposesofcountingofvotesbutwithoutprejudicetothedeclarationoftheresultofthepoll,

“mark”meansafigure,anidentifiablewrittenword,oramarksuchas“X”,

“non-transferablevote”meansaballotdocument:

(a) onwhichnosecondorsubsequentpreferenceisrecordedforacontinuingcandidate,

or

(b) whichisexcludedbythereturningofficerunderrule49,

“preference”asusedinthefollowingcontextshasthemeaningassignedbelow:

(a) “firstpreference”meansthefigure“1”oranymarkorwordwhichclearlyindicatesafirst(oronly)preference,

(b)“nextavailablepreference”meansapreferencewhichisthesecond,orasthecasemaybe,subsequentpreferencerecordedinconsecutiveorderforacontinuingcandidate(anycandidatewhoisdeemedtobeelectedorisexcludedtherebybeingignored);and

(c) inthiscontext,a“secondpreference”isshownbythefigure“2”oranymarkorwordwhichclearlyindicatesasecondpreference,andathirdpreferencebythefigure“3”oranymarkorwordwhichclearlyindicatesathirdpreference,andsoon,

“quota”meansthenumbercalculatedinaccordancewithruleSTV46,

“surplus”meansthenumberofvotesbywhichthetotalnumberofvotesforanycandidate(whetherfirstpreferenceortransferredvotes,oracombinationofboth)exceedsthequota;butreferencesintheserulestothetransferofthesurplusmeansthetransfer(atatransfervalue)ofalltransferableballotdocumentsfromthecandidatewhohasthesurplus,

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“stageofthecount”means:

(a) thedeterminationofthefirstpreferencevoteofeachcandidate,

(b) thetransferofasurplusofacandidatedeemedtobeelected,or

(c) theexclusionofoneormorecandidatesatanygiventime,

“transferablevote”meansaballotdocumentonwhich,followingafirstpreference,asecondorsubsequentpreferenceisrecordedinconsecutivenumericalorderforacontinuingcandidate,

“transferredvote”meansavotederivedfromaballotdocumentonwhichasecondorsubsequentpreferenceisrecordedforthecandidatetowhomthatballotdocumenthasbeentransferred,and

“transfervalue”meansthevalueofatransferredvotecalculatedinaccordancewithrules47.4or47.7.

42. Arrangementsforcountingofthevotes

42.1 Thereturningofficeristomakearrangementsforcountingthevotesassoonasispracticableafterthecloseofthepoll.

42.2 Thereturningofficermaymakearrangementsforanyvotestobecountedusingvotecountingsoftwarewhere:

(a) theboardofdirectorsandthecouncilofgovernorsofthecorporationhaveapproved:

(i) theuseofsuchsoftwareforthepurposeofcountingvotesintherelevantelection,and

(ii) apolicygoverningtheuseofsuchsoftware,and

(b) thecorporationandthereturningofficeraresatisfiedthattheuseofsuchsoftwarewillproduceanaccurateresult.

43. Thecount

43.1 Thereturningofficeristo:

(a) countandrecordthenumberof:

(i) ballotpapersthathavebeenreturned;and

(ii) thenumberofinternetvotingrecords,telephonevotingrecordsand/ortextvotingrecordsthathavebeencreated,and

(b) countthevotesaccordingtotheprovisionsinthisPartoftherulesand/ortheprovisions

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ofanypolicyapprovedpursuanttorule42.2(ii)wherevotecountingsoftwareisbeingused.

43.2 Thereturningofficer,whilecountingandrecordingthenumberofballotpapers,internetvotingrecords,telephonevotingrecordsand/ortextvotingrecordsandcountingthevotes,mustmakearrangementstoensurethatnopersonobtainsorcommunicatesinformationastotheuniqueidentifieronaballotpaperorthevoterIDnumberonaninternetvotingrecord,telephonevotingrecordortextvotingrecord.

43.3 Thereturningofficeristoproceedcontinuouslywithcountingthevotesasfarasispracticable.

44. Rejectedballotpapersandrejectedtextvotingrecords

44.1 Anyballotpaper:

(a) whichdoesnotbearthefeaturesthathavebeenincorporatedintotheotherballotpaperstopreventthemfrombeingreproduced,

(b) onwhichthefigure“1”standingaloneisnotplacedsoastoindicateafirstpreferenceforanycandidate,

(c) onwhichanythingiswrittenormarkedbywhichthevotercanbeidentifiedexcepttheuniqueidentifier,or

(d) whichisunmarkedorrejectedbecauseofuncertainty,

shallberejectedandnotcounted,buttheballotpapershallnotberejectedbyreasononlyofcarryingthewords“one”,“two”,“three”andsoon,oranyothermarkinsteadofafigureif,intheopinionofthereturningofficer,thewordormarkclearlyindicatesapreferenceorpreferences.

44.2 Thereturningofficeristoendorsetheword“rejected”onanyballotpaperwhichunderthisruleisnottobecounted.

44.3 Anytextvotingrecord:

(a) onwhichthefigure“1”standingaloneisnotplacedsoastoindicateafirstpreferenceforanycandidate,

(b) onwhichanythingiswrittenormarkedbywhichthevotercanbeidentifiedexcepttheuniqueidentifier,or

(c) whichisunmarkedorrejectedbecauseofuncertainty,

shallberejectedandnotcounted,butthetextvotingrecordshallnotberejectedbyreasononlyofcarryingthewords“one”,“two”,“three”andsoon,oranyothermarkinsteadofafigureif,intheopinionofthereturningofficer,thewordormarkclearlyindicatesapreferenceorpreferences.

44.4 Thereturningofficeristoendorsetheword“rejected”onanytextvotingrecord

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whichunderthisruleisnottobecounted.

44.5 Thereturningofficeristodrawupastatementshowingthenumberofballotpapersrejectedbyhimorherundereachofthesubparagraphs(a)to(d)ofruleSTV44.1andthenumberoftextvotingrecordsrejectedbyhimorherundereachofthesub-paragraphs(a)to(c)ofrule44.3.

45. Firststage

45.1 Thereturningofficeristosorttheballotdocumentsintoparcelsaccordingtothecandidatesforwhomthefirstpreferencevotesaregiven.

45.2 Thereturningofficeristothencountthenumberoffirstpreferencevotesgivenonballotdocumentsforeachcandidate,andistorecordthosenumbers.

45.3 Thereturningofficeristoalsoascertainandrecordthenumberofvalidballotdocuments.

46. Thequota

46.1 Thereturningofficeristodividethenumberofvalidballotdocumentsbyanumberexceedingbyonethenumberofmemberstobeelected.

46.2 Theresult,increasedbyone,ofthedivisionunderruleSTV46.1(anyfractionbeingdisregarded)shallbethenumberofvotessufficienttosecuretheelectionofacandidate(intheserulesreferredtoas“thequota”).

46.3 Atanystageofthecountacandidatewhosetotalvotesequalsorexceedsthequotashallbedeemedtobeelected,exceptthatanyelectionwherethereisonlyonevacancyacandidateshallnotbedeemedtobeelecteduntiltheproceduresetoutinrules47.1to47.3hasbeencompliedwith.

47. Transferofvotes

47.1 Wherethenumberoffirstpreferencevotesforanycandidateexceedsthequota,thereturningofficeristosortalltheballotdocumentsonwhichfirstpreferencevotesaregivenforthatcandidateintosub-parcelssothattheyaregrouped:

(a) accordingtonextavailablepreferencegivenonthoseballotdocumentsforanycontinuingcandidate,or

(b) wherenosuchpreferenceisgiven,asthesub-parcelofnon-transferablevotes.

47.2 Thereturningofficeristocountthenumberofballotdocumentsineachparcelreferredtoinrule47.1.

47.3 Thereturningofficeris,inaccordancewiththisruleandrule48,totransfereachsub-parcelofballotdocumentsreferredtoinrule47.1(a)tothecandidateforwhomthenextavailablepreferenceisgivenonthoseballotdocuments.

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47.4 Thevoteoneachballotdocumenttransferredunderrule47.3shallbeatavalue(“thetransfervalue”)which:

(a) reducesthevalueofeachvotetransferredsothatthetotalvalueofallsuchvotesdoesnotexceedthesurplus,and

(b) iscalculatedbydividingthesurplusofthecandidatefromwhomthevotesarebeingtransferredbythetotalnumberoftheballotdocumentsonwhichthosevotesaregiven,thecalculationbeingmadetotwodecimalplaces(ignoringtheremainderifany).

47.5 Whereattheendofanystageofthecountinvolvingthetransferofballotdocuments,thenumberofvotesforanycandidateexceedsthequota,thereturningofficeristosorttheballotdocumentsinthesub-parceloftransferredvoteswhichwaslastreceivedbythatcandidateintoseparatesub-parcelssothattheyaregrouped:

(a) accordingtothenextavailablepreferencegivenonthoseballotdocumentsforanycontinuingcandidate,or

(b) wherenosuchpreferenceisgiven,asthesub-parcelofnon-transferablevotes.

47.6 Thereturningofficeris,inaccordancewiththisruleandrule48,totransfereachsub-parcelofballotdocumentsreferredtoinrule47.5(a)tothecandidateforwhomthenextavailablepreferenceisgivenonthoseballotdocuments.

47.7 Thevoteoneachballotdocumenttransferredunderrule47.6shallbeat:

(a) atransfervaluecalculatedassetoutinrule47.4(b),or

(b) atthevalueatwhichthatvotewasreceivedbythecandidatefromwhomitisnowbeingtransferred,

whicheveristheless.

47.8 Eachtransferofasurplusconstitutesastageinthecount.

47.9 Subjecttorule47.10,thereturningofficershallproceedtotransfertransferableballotdocumentsuntilnocandidatewhoisdeemedtobeelectedhasasurplusorallthevacancieshavebeenfilled.

47.10Transferableballotdocumentsshallnotbeliabletobetransferredwhereanysurplusorsurpluseswhich,ataparticularstageofthecount,havenotalreadybeentransferred,are:

(a) lessthanthedifferencebetweenthetotalvotethencreditedtothecontinuingcandidatewiththelowestrecordedvoteandthevoteofthecandidatewiththenextlowestrecordedvote,or

(b) lessthanthedifferencebetweenthetotalvotesofthetwoormorecontinuingcandidates,creditedatthatstageofthecountwiththelowestrecordedtotalnumbersofvotesandthecandidatenextabovesuchcandidates.

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47.11Thisruledoesnotapplyatanelectionwherethereisonlyonevacancy.

48. Supplementaryprovisionsontransfer

48.1 If,atanystageofthecount,twoormorecandidateshavesurpluses,thetransferableballotdocumentsofthecandidatewiththehighestsurplusshallbetransferredfirst,andif:

(a) Thesurplusesdeterminedinrespectoftwoormorecandidatesareequal,thetransferableballotdocumentsofthecandidatewhohadthehighestrecordedvoteattheearliestprecedingstageatwhichtheyhadunequalvotesshallbetransferredfirst,and

(b) thevotescreditedtotwoormorecandidateswereequalatallstagesofthecount,thereturningofficershalldecidebetweenthosecandidatesbylot,andthetransferableballotdocumentsofthecandidateonwhomthelotfallsshallbetransferredfirst.

48.2 Thereturningofficershall,oneachtransferoftransferableballotdocumentsunderrule47:

(a) recordthetotalvalueofthevotestransferredtoeachcandidate,

(b) addthatvaluetotheprevioustotalofvotesrecordedforeachcandidateandrecordthenewtotal,

(c) recordasnon-transferablevotesthedifferencebetweenthesurplusandthetotaltransfervalueofthetransferredvotesandaddthatdifferencetothepreviouslyrecordedtotalofnon-transferablevotes,and

(d) compare:

(i) thetotalnumberofvotesthenrecordedforallofthecandidates,togetherwiththetotalnumberofnon-transferablevotes,with

(ii) therecordedtotalofvalidfirstpreferencevotes.

48.3 Allballotdocumentstransferredunderrule47or49shallbeclearlymarked,eitherindividuallyorasasub-parcel,soastoindicatethetransfervaluerecordedatthattimetoeachvoteonthatballotdocumentor,asthecasemaybe,alltheballotdocumentsinthatsub-parcel.

48.4 Whereaballotdocumentissomarkedthatitisuncleartothereturningofficeratanystageofthecountunderrule47or49forwhichcandidatethenextpreferenceisrecorded,thereturningofficershalltreatanyvoteonthatballotdocumentasanon-transferablevote;andvotesonaballotdocumentshallbesotreatedwhere,forexample,thenamesoftwoormorecandidates(whethercontinuingcandidatesornot)aresomarkedthat,intheopinionofthereturningofficer,thesameorderofpreferenceisindicatedorthenumericalsequenceisbroken.

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49. Exclusionofcandidates

49.1 If:

(a) alltransferableballotdocumentswhichundertheprovisionsofrule47(includingthatruleasappliedbyrule49.11)andthisrulearerequiredtobetransferred,havebeentransferred,and

(b) subjecttorule50,oneormorevacanciesremaintobefilled,

thereturningofficershallexcludefromtheelectionatthatstagethecandidatewiththethenlowestvote(or,whererule49.12applies,thecandidateswiththethenlowestvotes).

9.2 Thereturningofficershallsortalltheballotdocumentsonwhichfirstpreferencevotesaregivenforthecandidateorcandidatesexcludedunderrule49.1intotwosub-parcelssothattheyaregroupedas:

(a) ballotdocumentsonwhichanextavailablepreferenceisgiven,and

(b) ballotdocumentsonwhichnosuchpreferenceisgiven(therebyincludingballotdocumentsonwhichpreferencesaregivenonlyforcandidateswhoaredeemedtobeelectedorareexcluded).

49.3 Thereturningofficershall,inaccordancewiththisruleandrule48,transfereachsub-parcelofballotdocumentsreferredtoinrule49.2tothecandidateforwhomthenextavailablepreferenceisgivenonthoseballotdocuments.

49.4 Theexclusionofacandidate,oroftwoormorecandidatestogether,constitutesafurtherstageofthecount.

49.5 If,subjecttorule50,oneormorevacanciesstillremaintobefilled,thereturningofficershallthensortthetransferableballotdocuments,ifany,whichhadbeentransferredtoanycandidateexcludedunderrule49.1intosub-parcelsaccordingtotheirtransfervalue.

49.6 Thereturningofficershalltransferthoseballotdocumentsinthesub-parceloftransferableballotdocumentswiththehighesttransfervaluetothecontinuingcandidatesinaccordancewiththenextavailablepreferencesgivenonthoseballotdocuments(therebypassingovercandidateswhoaredeemedtobeelectedorareexcluded).

49.7 ThevoteoneachtransferableballotdocumenttransferredunderruleSTV49.6shallbeatthevalueatwhichthatvotewasreceivedbythecandidateexcludedunderruleSTV49.1.

49.8 Anyballotdocumentsonwhichnonextavailablepreferenceshavebeenexpressedshallbesetasideasnon-transferablevotes.

49.9 Afterthereturningofficerhascompletedthetransferoftheballotdocumentsinthesub-parcelofballotdocumentswiththehighesttransfervalueheorsheshallproceedtotransferinthesamewaythesub-parcelofballotdocumentswiththenexthighestvalueandsoonuntilhehasdealtwitheachsub-parcelofacandidateexcludedunderrule49.1.

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49.10Thereturningofficershallaftereachstageofthecountcompletedunderthisrule:

(a) record:

(i) thetotalvalueofvotes,or

(ii) thetotaltransfervalueofvotestransferredtoeachcandidate,

(b) addthattotaltotheprevioustotalofvotesrecordedforeachcandidateandrecordthenewtotal,

(c) recordthevalueofnon-transferablevotesandaddthatvaluetothepreviousnon-transferablevotestotal,and

(d) compare:

(i) thetotalnumberofvotesthenrecordedforeachcandidatetogetherwiththetotalnumberofnon-transferablevotes,with

(ii) therecordedtotalofvalidfirstpreferencevotes.

49.11Ifafteratransferofvotesunderanyprovisionofthisrule,acandidatehasasurplus,thatsurplusshallbedealtwithinaccordancewithrules47.5to47.10andrule48.

49.12Wherethetotalofthevotesofthetwoormorelowestcandidates,togetherwithanysurplusesnottransferred,islessthanthenumberofvotescreditedtothenextlowestcandidate,thereturningofficershallinoneoperationexcludesuchtwoormorecandidates.

49.13Ifwhenacandidatehastobeexcludedunderthisrule,twoormorecandidateseachhavethesamenumberofvotesandarelowest:

(a) regardshallbehadtothetotalnumberofvotescreditedtothosecandidatesattheearlieststageofthecountatwhichtheyhadanunequalnumberofvotesandthecandidatewiththelowestnumberofvotesatthatstageshallbeexcluded,and

(b) wherethenumberofvotescreditedtothosecandidateswasequalatallstages,thereturningofficershalldecidebetweenthecandidatesbylotandthecandidateonwhomthelotfallsshallbeexcluded.

50. Fillingoflastvacancies

50.1 Wherethenumberofcontinuingcandidatesisequaltothenumberofvacanciesremainingunfilledthecontinuingcandidatesshallthereuponbedeemedtobeelected.

50.2 Whereonlyonevacancyremainsunfilledandthevotesofanyonecontinuingcandidateareequaltoorgreaterthanthetotalofvotescreditedtoothercontinuingcandidatestogetherwithanysurplusnottransferred,thecandidateshallthereuponbedeemedtobeelected.

50.3 Wherethelastvacanciescanbefilledunderthisrule,nofurthertransferofvotesshallbemade.

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51. Orderofelectionofcandidates

51.1 Theorderinwhichcandidateswhosevotesequalorexceedthequotaaredeemedtobeelectedshallbetheorderinwhichtheirrespectivesurplusesweretransferred,orwouldhavebeentransferredbutforrule47.10.

51.2 Acandidatecreditedwithanumberofvotesequalto,andnotgreaterthan,thequotashall,forthepurposesofthisrule,beregardedashavinghadthesmallestsurplusatthestageofthecountatwhichhe/sheobtainedthequota.

51.3 Wherethesurplusesoftwoormorecandidatesareequalandarenotrequiredtobetransferred,regardshallbehadtothetotalnumberofvotescreditedtosuchcandidatesattheearlieststageofthecountatwhichtheyhadanunequalnumberofvotesandthesurplusofthecandidatewhohadthegreatestnumberofvotesatthatstageshallbedeemedtobethelargest.

51.4 Wherethenumberofvotescreditedtotwoormorecandidateswereequalatallstagesofthecount,thereturningofficershalldecidebetweenthembylotandthecandidateonwhomthelotfallsshallbedeemedtohavebeenelectedfirst.

Part7:Finalproceedingsincontestedanduncontestedelections

52. Declarationofresultforcontestedelections

52.1 Inacontestedelection,whentheresultofthepollhasbeenascertained,thereturningofficeristo:

(a) declarethecandidateswhoaredeemedtobeelectedunderPart6oftheserulesaselected,

(b) givenoticeofthenameofeachcandidatewhoheorshehasdeclaredelected–

(i) wheretheelectionisheldunderaproposedconstitutionpursuanttopowersconferredonthe[insertname]NHSTrustbysection33(4)ofthe2006Act,tothechairmanoftheNHSTrust,or

(ii) inanyothercase,tothechairmanofthecorporation,and

(c) givepublicnoticeofthenameofeachcandidatewhoheorshehasdeclaredelected.

52.2 Thereturningofficeristomake:

(a) thenumberoffirstpreferencevotesforeachcandidatewhetherelectedornot,

(b) anytransferofvotes,

(c) thetotalnumberofvotesforeachcandidateateachstageofthecountatwhichsuchtransfertookplace,

(d) theorderinwhichthesuccessfulcandidateswereelected,and

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(e) thenumberofrejectedballotpapersundereachoftheheadingsinrule44.1,

(f) thenumberofrejectedtextvotingrecordsundereachoftheheadingsinrule44.3,

availableonrequest.

53. Declarationofresultforuncontestedelections

53.1 Inanuncontestedelection,thereturningofficeristoassoonasispracticableafterfinaldayforthedeliveryofnoticesofwithdrawalsbycandidatesfromtheelection:

(a) declarethecandidateorcandidatesremainingvalidlynominatedtobeelected,

(b) givenoticeofthenameofeachcandidatewhoheorshehasdeclaredelectedtothechairmanofthecorporation,and

(c) givepublicnoticeofthenameofeachcandidatewhoheorshehasdeclaredelected.

Part8:Disposalofdocuments

54. Sealingupofdocumentsrelatingtothepoll

54.1 Oncompletionofthecountingatacontestedelection,thereturningofficeristosealupthefollowingdocumentsinseparatepackets:

(a) thecountedballotpapers,internetvotingrecords,telephonevotingrecordsandtextvotingrecords,

(b) theballotpapersandtextvotingrecordsendorsedwith“rejectedinpart”,

(c) therejectedballotpapersandtextvotingrecords,and

(d) thestatementofrejectedballotpapersandthestatementofrejectedtextvotingrecords,

andensurethatcompleteelectroniccopiesoftheinternetvotingrecords,telephonevotingrecordsandtextvotingrecordscreatedinaccordancewithrule26areheldinadevicesuitableforthepurposeofstorage.

54.2 Thereturningofficermustnotopenthesealedpacketsof:

(a) thedisqualifieddocuments,withthelistofdisqualifieddocumentsinsideit,

(b) thelistofspoiltballotpapersandthelistofspoilttextmessagevotes,

(c) thelistoflostballotdocuments,and

(d) thelistofeligiblevoters,

oraccessthecompleteelectroniccopiesoftheinternetvotingrecords,telephonevoting

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recordsandtextvotingrecordscreatedinaccordancewithrule26andheldinadevicesuitableforthepurposeofstorage.

54.3 Thereturningofficermustendorseoneachpacketadescriptionof:

(a) itscontents,

(b) thedateofthepublicationofnoticeoftheelection,

(c) thenameofthecorporationtowhichtheelectionrelates,and

(d) theconstituency,orclasswithinaconstituency,towhichtheelectionrelates.

55. Deliveryofdocuments

55.1 Oncethedocumentsrelatingtothepollhavebeensealedupandendorsedpursuanttorule56,thereturningofficeristoforwardthemtothechairofthecorporation.

56. Forwardingofdocumentsreceivedaftercloseofthepoll

56.1 Where:

(a) anyvotingdocumentsarereceivedbythereturningofficerafterthecloseofthepoll,or

(b) anyenvelopesaddressedtoeligiblevotersarereturnedasundeliveredtoolatetoberesent,or

(c) anyapplicationsforreplacementvotinginformationaremadetoolatetoenablenewvotinginformationtobeissued,

thereturningofficeristoputtheminaseparatepacket,sealitup,andendorseandforwardittothechairmanofthecorporation.

57. Retentionandpublicinspectionofdocuments

57.1 Thecorporationistoretainthedocumentsrelatingtoanelectionthatareforwardedtothechairbythereturningofficerundertheserulesforoneyear,andthen,unlessotherwisedirectedbytheboardofdirectorsofthecorporation,causethemtobedestroyed.

57.2 Withtheexceptionofthedocumentslistedinrule58.1,thedocumentsrelatingtoanelectionthatareheldbythecorporationshallbeavailableforinspectionbymembersofthepublicatallreasonabletimes.

57.3 Apersonmayrequestacopyorextractfromthedocumentsrelatingtoanelectionthatareheldbythecorporation,andthecorporationistoprovideit,andmayimposeareasonablechargefordoingso.

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58. Applicationforinspectionofcertaindocumentsrelatingtoanelection

58.1 Thecorporationmaynotallow:

(a) theinspectionof,ortheopeningofanysealedpacketcontaining–

(i) anyrejectedballotpapers,includingballotpapersrejectedinpart,

(ii) anyrejectedtextvotingrecords,includingtextvotingrecordsrejectedinpart,

(iii) anydisqualifieddocuments,orthelistofdisqualifieddocuments,

(iv) anycountedballotpapers,internetvotingrecords,telephonevotingrecordsortextvotingrecords,or

(v) thelistofeligiblevoters,or

(b) accesstoortheinspectionofthecompleteelectroniccopiesoftheinternetvotingrecords,telephonevotingrecordsandtextvotingrecordscreatedinaccordancewithrule26andheldinadevicesuitableforthepurposeofstorage,

byanypersonwithouttheconsentoftheboardofdirectorsofthecorporation.

58.2 Apersonmayapplytotheboardofdirectorsofthecorporationtoinspectanyofthedocumentslistedinrule58.1,andtheboardofdirectorsofthecorporationmayonlyconsenttosuchinspectionifitissatisfiedthatitisnecessaryforthepurposeofquestioninganelectionpursuanttoPart11.

58.3 Theboardofdirectorsofthecorporation’sconsentmaybeonanytermsorconditionsthatitthinksnecessary,includingconditionsasto–

(a)persons,

(b)time,

(c)placeandmodeofinspection,

(d)productionoropening,

andthecorporationmustonlymakethedocumentsavailableforinspectioninaccordancewiththosetermsandconditions.

58.4 Onanapplicationtoinspectanyofthedocumentslistedinrule58.1theboardofdirectorsofthecorporationmust:

(a) ingivingitsconsent,and

(b) inmakingthedocumentsavailableforinspection

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ensurethatthewayinwhichthevoteofanyparticularmemberhasbeengivenshallnotbedisclosed,untilithasbeenestablished–

(i) thathisorhervotewasgiven,and

(ii) thatMonitorhasdeclaredthatthevotewasinvalid.

Part9:Deathofacandidateduringacontestedelection

59. Countermandorabandonmentofpollondeathofcandidate

59.1 If,atacontestedelection,proofisgiventothereturningofficer’ssatisfactionbeforetheresultoftheelectionisdeclaredthatoneofthepersonsnamedortobenamedasacandidatehasdied,thenthereturningofficeristo:

(a) publishanoticestatingthatthecandidatehasdied,and

(b) proceedwiththecountingofthevotesasifthatcandidatehadbeenexcludedfromthecountsothat–

(i) ballotdocumentswhichonlyhaveafirstpreferencerecordedforthecandidatethathasdied,andnopreferencesforanyothercandidates,arenottobecounted,and

(ii) ballotdocumentswhichhavepreferencesrecordedforothercandidatesaretobecountedaccordingtotheconsecutiveorderofthosepreferences,passingoverpreferencesmarkedforthecandidatewhohasdied.

59.2 Theballotdocumentswhichhavepreferencesrecordedforthecandidatewhohasdiedaretobesealedwiththeothercountedballotdocumentspursuanttorule54.1(a).

Part10:electionexpensesandpublicity

Electionexpenses

60. Electionexpenses

60.1 Anyexpensesincurred,orpaymentsmade,forthepurposesofanelectionwhichcontravenethisPartareanelectoralirregularity,whichmayonlybequestionedinanapplicationmadetoMonitorunderPart11oftheserules.

61. Expensesandpaymentsbycandidates

61.1 Acandidatemaynotincuranyexpensesormakeapayment(ofwhatevernature)forthepurposesofanelection,otherthanexpensesorpaymentsthatrelateto:

(a) personalexpenses,

(b) travellingexpenses,andexpensesincurredwhilelivingawayfromhome,and

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(c) expensesforstationery,postage,telephone,internet(oranysimilarmeansofcommunication)andotherpettyexpenses,toalimitof£100.

62. Electionexpensesincurredbyotherpersons

62.1 Nopersonmay:

(a) incuranyexpensesormakeapayment(ofwhatevernature)forthepurposesofacandidate’selection,whetheronthatcandidate’sbehalforotherwise,or

(b) giveacandidateorhisorherfamilyanymoneyorproperty(whetherasagift,donation,loan,orotherwise)tomeetorcontributetoexpensesincurredbyoronbehalfofthecandidateforthepurposesofanelection.

62.2 Nothinginthisruleistopreventthecorporationfromincurringsuchexpenses,andmakingsuchpayments,asitconsidersnecessarypursuanttorules63and64.

Publicity

63. Publicityaboutelectionbythecorporation

63.1 Thecorporationmay:

(a) compileanddistributesuchinformationaboutthecandidates,and

(b) organiseandholdsuchmeetingstoenablethecandidatestospeakandrespondtoquestions,

asitconsidersnecessary.

63.2 Anyinformationprovidedbythecorporationaboutthecandidates,includinginformationcompiledbythecorporationunderrule64,mustbe:

(a) objective,balancedandfair,

(b) equivalentinsizeandcontentforallcandidates,

(c) compiledanddistributedinconsultationwithallofthecandidatesstandingforelection,and

(d) mustnotseektopromoteorprocuretheelectionofaspecificcandidateorcandidates,attheexpenseoftheelectoralprospectsofoneormoreothercandidates.

63.3 Wherethecorporationproposestoholdameetingtoenablethecandidatestospeak,thecorporationmustensurethatallofthecandidatesareinvitedtoattend,andinorganisingandholdingsuchameeting,thecorporationmustnotseektopromoteorprocuretheelectionofaspecificcandidateorcandidatesattheexpenseoftheelectoralprospectsofoneormoreothercandidates.

64. Informationaboutcandidatesforinclusionwithvotinginformation

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64.1 Thecorporationmustcompileinformationaboutthecandidatesstandingforelection,tobedistributedbythereturningofficerpursuanttorule24oftheserules.

64.2 Theinformationmustconsistof:

(a) astatementsubmittedbythecandidateofnomorethan250words,

(b) ifvotingbytelephoneortextmessageisamethodofpollingfortheelection,thenumericalvotingcodeallocatedbythereturningofficertoeachcandidate,forthepurposeofrecordingvotesusingthetelephonevotingfacilityorthetextmessagevotingfacility(“numericalvotingcode”),and

(c) aphotographofthecandidate.

65. Meaningof“forthepurposesofanelection”

65.1 InthisPart,thephrase“forthepurposesofanelection”meanswithaviewto,orotherwiseinconnectionwith,promotingorprocuringacandidate’selection,includingtheprejudicingofanothercandidate’selectoralprospects;andthephrase“forthepurposesofacandidate’selection”istobeconstruedaccordingly.

65.2 Theprovisionbyanyindividualofhisorherownservicesvoluntarily,onhisorherowntime,andfreeofchargeisnottobeconsideredanexpenseforthepurposesofthisPart.

Part11:Questioningelectionsandtheconsequenceofirregularities

66. Applicationtoquestionanelection

66.1 Anapplicationallegingabreachoftheserules,includinganelectoralirregularityunderPart10,maybemadetoMonitorforthepurposeofseekingareferraltotheindependentelectionarbitrationpanel(IEAP).

66.2 Anapplicationmayonlybemadeoncetheoutcomeoftheelectionhasbeendeclaredbythereturningofficer.

66.3 AnapplicationmayonlybemadetoMonitorby:

(a) apersonwhovotedattheelectionorwhoclaimedtohavehadtherighttovote,or

(b) acandidate,orapersonclaimingtohavehadarighttobeelectedattheelection.

66.4 Theapplicationmust:

(a) describetheallegedbreachoftherulesorelectoralirregularity,and

(b) beinsuchaformastheindependentpanelmayrequire.

66.5 Theapplicationmustbepresentedinwritingwithin21daysofthedeclarationoftheresultoftheelection.Monitorwillrefertheapplicationtotheindependentelectionarbitration

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panelappointedbyMonitor.

66.6 Iftheindependentelectionarbitrationpanelrequestsfurtherinformationfromtheapplicant,thenthatpersonmustprovideitassoonasisreasonablypracticable.

66.7 Monitorshalldelegatethedeterminationofanapplicationtoapersonorpanelofpersonstobenominatedforthepurpose.

66.8 ThedeterminationbytheIEAPshallbebindingonandshallbegiveneffectbythecorporation,theapplicantandthemembersoftheconstituency(orclasswithinaconstituency)includingallthecandidatesfortheelectiontowhichtheapplicationrelates.

66.9 TheIEAPmayprescriberulesofprocedureforthedeterminationofanapplicationincludingcosts.

Part12:Miscellaneous

67. Secrecy

67.1 Thefollowingpersons:

(a) thereturningofficer,

(b) thereturningofficer’sstaff,

mustmaintainandaidinmaintainingthesecrecyofthevotingandthecountingofthevotes,andmustnot,exceptforsomepurposeauthorisedbylaw,communicatetoanypersonanyinformationasto:

(i) thenameofanymemberofthecorporationwhohasorhasnotbeengivenvotinginformationorwhohasorhasnotvoted,

(ii) theuniqueidentifieronanyballotpaper,

(iii) thevoterIDnumberallocatedtoanyvoter,

(iv) thecandidate(s)forwhomanymemberhasvoted.

67.2 Nopersonmayobtainorattempttoobtaininformationastothecandidate(s)forwhomavoterisabouttovoteorhasvoted,orcommunicatesuchinformationtoanypersonatanytime,includingtheuniqueidentifieronaballotpapergiventoavoterorthevoterIDnumberallocatedtoavoter.

67.3 Thereturningofficeristomakesucharrangementsasheorshethinksfittoensurethattheindividualswhoareaffectedbythisprovisionareawareofthedutiesitimposes.

68. Prohibitionofdisclosureofvote

68.1 Nopersonwhohasvotedatanelectionshall,inanylegalorotherproceedingstoquestiontheelection,berequiredtostateforwhomheorshehasvoted.

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69. Disqualification

69.1 Apersonmaynotbeappointedasareturningofficer,orasstaffofthereturningofficerpursuanttotheserules,ifthatpersonis:

(a) amemberofthecorporation,

(b) anemployeeofthecorporation,

(c) adirectorofthecorporation,or

(d) employedbyoronbehalfofapersonwhohasbeennominatedforelection.

70. Delayinpostalservicethroughindustrialactionorunforeseenevent

70.1 Ifindustrialaction,orsomeotherunforeseenevent,resultsinadelayin:

(a) thedeliveryofthedocumentsinrule24,or

(b) thereturnoftheballotpapers,

thereturningofficermayextendthetimebetweenthepublicationofthenoticeofthepollandthecloseofthepollbysuchperiodasheorsheconsidersappropriate.

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ANNEX5-STANDINGORDERSFORTHEPRACTICEANDPROCEDUREOFTHECOUNCILOFGOVERNORS

CONTENTS

1. StatutoryAuthority

2. Interpretation

3. CompositionoftheCouncilofGovernors

3.1 CompositionoftheCouncilofGovernors3.2 RoleoftheChairman3.3 RoleoftheVice-chairman3.4 RemovaloftheChairmanandVice-chairmanoftheCouncilofGovernors

4. MeetingsoftheCouncilofGovernors

4.1 FrequencyofMeetings4.2 DurationofMeetings4.3 AdmissionofthePressandPublic4.4 CallingMeetings4.5 NoticeofMeetings4.6 SettingtheAgenda4.7 ChairmanoftheMeeting4.8 NoticesofQuestions4.9 NoticesofMotions4.10 Chairman’sRuling4.11 Voting4.12 Minutes4.13 SuspensionofStandingOrders4.14 RecordofAttendance4.15 Quorum

5. ArrangementsfortheExerciseofFunctionsbyDelegation

5.1 EmergencyPowers5.2 AppointmentofCommittees

6. Confidentiality

7. DeclarationofInterestsandRegisterofInterests

7.1 DeclarationofInterest7.2 RegisterofInterests

8. DisabilityofGovernorsinproceedingsonaccountofpecuniaryinterest

9. DisputesbetweentheCouncilofGovernorsandBoardofDirectors

10. VariationandAmendmentofStandingOrders

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1. STATUTORYAUTHORITY 1.1. NorthumbriaHealthcareNHSFoundationTrustisapublicbenefitcorporation

establishedundertheNHSAct2006andauthorisedbyMonitoron1stAugust2006toactasanNHSFoundationTrust.

1.2. TheConstitutionrequirestheCouncilofGovernorstoadoptStandingOrdersfor

theregulationofitsproceduresandbusiness.TheseStandingOrdershavebeenagreedbytheBoardofDirectorsandtheCouncilofGovernorsandhavebeenapprovedbyMonitor.

1.3 GovernorsarerequiredtocomplywiththerequirementsoftheseStandingOrders

atalltimes. 2. INTERPRETATION

2.1 Saveaspermittedbylaw,atanymeetingtheChairmanoftheTrustshallbethe

final authority on the interpretation of Standing Orders (on which he/sheshouldbeadvisedbytheChiefExecutiveandTrustSecretary).

2.2 Words importing the masculine gender only shall include the feminine gender

andwordsimportingthesingularshallimportthepluralandvive-versa. 2.3 Any expression to which a meaning is given in the Health Service Acts or in

theRegulations or Orders made under the Acts shall have the same meaningin thisinterpretationandinaddition:

a) ACCOUNTABLE OFFICER shall be the officer responsible and

accountable for funds entrusted to the Trust. He/she shall beresponsible for ensuring the proper stewardship of public funds andassets.ForthisTrustitshallbetheChiefExecutive.

b) BOARD means the Board of Directors, formally constituted in

accordancewith this Constitution and consisting of a Chairman, andNon-executive Directors, appointed by the Council of Governors andthe Executive Directors, appointed by the Non-executive Directorsand (except for his/herownappointment)bytheChiefExecutive.

c) BUDGETshallmeanaresource,expressed in financial terms,proposed

bytheBoardforthepurposeofcarryingout, foraspecificperiod,anyorallofthefunctionsoftheTrust.

d) CHAIRMAN is the person appointed by the Council of Governors as a

Non-Executive Chairman to lead the Board of Directors, and Councilof Governors, to ensure it successfully discharges its overallresponsibilityfortheTrustasawhole.

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e) CHIEFEXECUTIVEshallmeantheaccountableofficeroftheTrust.

f) COMMITTEEOFTHECOUNCILOFGOVERNORSmeansacommitteeformedbythe Council of Governors with specific Terms of Reference, chair andmembership.

g) COMMITTEE OF THE BOARDmeans a committee formed by the Boardwith

specificTermsofReference,ChairandMembership.

h) DIRECTORmeansapersonappointedtotheBoardofDirectors

i) DIRECTOR OF FINANCE shall mean the Chief Finance Officer of the TrustwhowillensurecompliancewithStandingFinancialInstructions.

j) FUNDSHELDON TRUST shallmean those fundswhich the Trust holds at its

date of incorporation, receives on distribution by statutory instrument, orchooses subsequently to accept under powers derived under Schedule 3and4para14.1cNationalHealthServiceAct2006.Suchfundsmayormaynotbecharitable.

k) GOVERNOR means a person elected or appointed to the Council of

Governors.

l) COUNCIL OF GOVERNORS means the Council of Governors, formallyconstituted in accordance with this Constitution meeting in public andpresidedoverbytheChairman.

m) MEMBER means a person registered as a member of one of the

constituenciesoftheTrustasoutlinedinthisConstitution.

n) MONITOR isthebodycorporateknownasMonitor,asprovidedbySection61of the Health and Social Care Act 2012.While the statutory body known asMonitorstillexists,theregulatorisnowreferredtoasNHSImprovement

o) MOTIONmeansaformalpropositiontobediscussedandvotedonduringthe

courseofameeting.

p) NOMINATED OFFICER means an officer charged with the responsibility fordischargingspecifictaskswithinStandingOrdersinlinewiththe2006Act.

q) NON-EXECUTIVE DIRECTOR is a person appointed by the Council of

Governors to be a member of the Board of Directors. This includes thechairmanoftheTrust.

r) OFFICERmeansanemployeeoftheTrust

s) SOsmeansStandingOrders

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t) SFIsmeansStandingFinancialInstructions

u) TRUSTmeansNorthumbriaHealthcareNHSFoundationTrust.

v) TRUST SECRETARY this rolewill act as independentadvice to theBoardandmonitor the Trust’s compliance with its terms of authorisation andconstitution.

w) VICE-CHAIRMAN means the Non-Executive Director appointed by the

Council of Governors to carry out the duties of the Chairman if he/she isabsentforanyreason.

3. COMPOSITIONOFTHECOUNCILOFGOVERNORS

3.1 ThecompositionoftheCouncilofGovernorsshallbeinaccordancewiththeTrust’s

Constitution. 3.2 RoleoftheChairman

The Chairman shall not be a member of the Council of Governors however, inaccordance with the regulatory framework; he/she will preside over meetings oftheCouncilofGovernors.

3.3 RoleoftheVice-Chairman

InrespectofmeetingsoftheCouncilofGovernors,wheretheChairmanhasdiedorhas otherwise ceased to hold office or where he/she has been unable toperform his/her duties as a Chairman owing to illness, absence from England andWales or any other cause, references to the Chairman shall, so long as there isno Chairman able to perform his/her duties, be taken to include to the Vice-Chairman.

3.4 RemovaloftheChairmanorVice-ChairmanoftheCouncilofGovernors

It shall be for the Council of Governors to determine the period of office for theChairman and Vice-Chairman, which shall normally be for a period of up to threeyears after which the Council of Governors shall review the appointment. ShouldtherebetherequirementtoremovetheChairmanorVice-ChairmanoftheCouncilofGovernorsthisshallbecarriedoutinaccordancewithSO4.9.6.

4. MEETINGSOFTHECOUNCILOFGOVERNORS

4.1 FrequencyofMeetings

TheCouncilofGovernorswillmeetinageneralmeetingonnolessthanfour

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occasionseachyearattimesandplacesthattheCouncilofGovernorsmaydetermine.

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4.2 DurationofMeetings

Thebusinessofmeetingswillbeconductedefficientlyandinatimelymannerandwillnotlastlongerthanthreehours.Anybusinessnotconductedwithinthreehourswillbeadjourneduntilthenextmeeting.

4.3 AdmissionofthePublicandPress

4.3.1 Meetingsshallbeopentomembersofthepublicandthepress.Membersof

thepublicandpressshallberequiredtowithdrawfromthemeetingupontheCouncilofGovernorsresolvingasfollows:

“thatrepresentativesofthepressandothermembersofthepublicbeexcludedfromtheremainderofthismeetinghavingregardtotheconfidentialnatureofbusinesstobetransacted,publicityonwhichwouldbeprejudicialtothepublicinterest.”

4.3.2 TheChairmanshallgivesuchdirectionsashe/shethinksfitinregardtothe

arrangementsformeetingsandaccommodationofthepublicandthepresssoastoensurethatthebusinessoftheCouncilofGovernorsisconductedwithoutinterruptionanddisruption.Withoutprejudicetothepowertoexcludeonthegroundsoftheconfidentialnatureofthebusinesstobetransacted,thepublicwillberequiredtowithdrawupontheCouncilofGovernorsresolvingasfollows:

“Thatintheinterestsofpublicorderthemeetingadjournfor*theperiodspecified]toenabletheCouncilofGovernorstocompletebusinesswithoutthepresenceofthepublic.”

4.3.3 TheChairmanmayexcludeanymemberofthepublicfromameetingofthe

CouncilofGovernorsiftheyareinterferingwithorpreventingthereasonableconductofthemeeting.

4.3.4 NothingintheseStandingOrdersshallrequiretheCouncilofGovernorsto

allowmembersofthepublicorpresstorecordproceedingsinanymanner,otherthaninwriting,ortomakeanyoralreportofproceedingsastheytakeplacewithouttheprioragreementoftheCouncilofGovernors.

4.3.5 TheCouncilofGovernorsmayinvitetheChiefExecutiveandDirectorsofthe

TrusttoattendanymeetingoftheCouncilofGovernorstorespondtoquestionsfromGovernorsontheaffairsoftheTrust.

4.4 CallingMeetings

Notwithstandingsection4.1above,theChairmanmaycallameetingoftheCouncilof

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Governorsatanytime.IftheChairmanrefusestocallameetingafterarequisitionforthatpurpose,signedbyatleastone-thirdofthewholenumberofGovernors,hasbeenpresentedtohim,orifwithoutsorefusing,theChairmandoesnotcallameetingwithinfourteendaysaftersuchrequisitiontodoso,suchone-thirdormoreGovernorsmaycallameetingforthwith. ArequisitionfromGovernorsunderthissectionmaybesubmittedelectronicallyprovidedthatsuchrequisitionincludesthenamesandelectronicsignaturesoftheGovernorsissuingit.

4.5 NoticeofMeetings

4.5.1 BeforeeachmeetingoftheCouncilofGovernors,anoticeofthemeeting,

specifyingthebusinessproposedtobetransactedatitandsignedbytheChairmanorbyanofficeroftheTrustauthorisedbytheChairmantosignonhis/herbehalf,shallbedeliveredtoeveryGovernororsentbyposttothenormalplaceofresidenceofsuchGovernortoarriveatleastfiveclearworkingdaysbeforethemeeting.

4.5.2 LackofserviceofthenoticeonanyGovernorshallnotaffectthevalidityof

themeeting.

4.5.3 InthecaseofameetingcalledbytheGovernorsindefaultoftheChairman,thenoticeshallbesignedbythoseGovernorsandnobusinessshallbetransactedatthemeetingotherthanthatspecifiedinthenotice.

4.5.4 BeforeeachmeetingoftheCouncilofGovernorsapublicnoticeofthetime

andplaceofthemeeting,alongwiththeagenda,shallbeavailableontheTrust’swebsite,atleastsevendaysbeforethemeeting.

4.6 SettingtheAgenda

4.6.1 TheCouncilofGovernorsmaydeterminethatcertainmattersshallappearon

everyagendaforameetingoftheCouncilofGovernors.

4.6.2 AGovernorwhowishesforanitemtobeincludedonanagendaforameetingoftheCouncilofGovernorsshallmakeawrittenrequesttotheChairmanatleasttenclearworkingdaysbeforethemeeting.RequestsmadelessthantenclearworkingdaysbeforeameetingmaybeincludedontheagendasolelyatthediscretionoftheChairman.

4.6.3 TheCouncilofGovernorswillagreeanannualscheduleofworkproposedby

theBoardofDirectorstoensurethattheCouncilofGovernorsdischargetheirstatutoryresponsibilitiesasGovernors.

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4.7 ChairmanoftheMeeting

4.7.1AtanymeetingoftheCouncilofGovernors,theChairman,ifpresent,shallpreside.IftheChairmanisabsentfromthemeeting,orifhe/sheisdisqualifiedfromparticipatingbecauseofadeclaredconflictofinterest,theVice-Chairman,ifhe/sheispresent,shallpreside.IfboththeChairmanandVice-Chairmanareabsentordisqualified,theCouncilofGovernorsmaychooseanappropriateindividualfromamongtheremainingnon-executiveDirectorsortheLeadGovernortopreside.

4.8 NoticeofQuestions

4.8.1 GovernorsmayasktheChairman,aNon-ExecutiveDirector,another

GovernororExecutiveDirectorquestionsaboutmatterswhicharedirectlyinrelationtoamatteroverwhichtheCouncilofGovernorshaspowersordutiesorwhichaffectstheareacoveredbytheTrust.

4.8.2 AGovernormayonlyaskaquestionunderparagraph4.8.1ifeither;

a) theyhavegivenatleast14workingdays’noticeinwritingofthequestiontotheTrustSecretary.ForthepurposesofthisStandingOrder,receiptofanysuchquestionsviaelectronicmeansisconsideredacceptable;

b) thequestionrelatestourgentmatters,theyhavetheconsentofthepersontowhomthequestionistobeputandthecontentofthequestionisgiventotheCompanySecretaryby10.00amonthedayofthemeeting(ifthemeetingisscheduledfortheafternoon)orby2.00pmontheprecedingday(ifthemeetingisscheduledforthemorning). UrgentisdefinedasamatterwhichwilladverselyaffecttheTrustwithinthenextsevendays.

4.8.3 AGovernormayaskanyquestionthroughtheChairmanwithoutnotice

uponareportfromanExecutiveDirector,orotherofficeroftheTrust,whenthatitemisbeingreceivedorunderconsiderationbytheCouncilofGovernors. UnlesstheChairmandecidesotherwisenostatementswillbemadeotherthanthosewhicharestrictlyessentialtodefinethequestion,whichshouldlastnolongerthanthreeminutes.TheChairmanmayrejectanyquestionfromanyGovernorifinhis/heropinionthequestionissubstantiallythesameasthequestionwhichhasalreadybeenputtothemeetingorapreviousmeetingoftheCouncilofGovernors.

4.8.4 Ananswermaytaketheformofadirectoralanswer;wherethe

desiredinformationisinapublicationoftheTrustorotherpublishedwork,areferencetothatpublication;wherethereplycannotconvenientlybegivenorally,awrittenanswercirculatedlatertothequestioner;orabrieforalanswersupplementedbyawrittenanswercirculatedlatertotheGovernor

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whohasraisedthequestion.

4.8.5 AGovernoraskingaquestionunderparagraphs4.8.1abovemayaskonesupplementaryquestion(lastingnolongerthanthreeminutes)withoutnoticeofthepersontowhomthefirstquestionwasasked.Thesupplementalquestionmustarisedirectlyoutofthereply

4.9 NoticesofMotion

4.9.1 AGovernoroftheTrustdesiringtomoveamotionshallsendawrittennotice

thereofatleasttencleardaysbeforethemeetingtotheChairman,whoshallinsertintheagendaforthemeetingallnoticessoreceivedsubjecttothenoticebeingpermissibleundertheappropriateregulations.Thisparagraphshallnotpreventanymotionbeingmovedduringthemeeting,withoutnoticeonanybusinessmentionedontheagenda,subjecttoSO4.5.

4.9.2 Amotionoramendmentoncemovedandsecondedmaybewithdrawnby

theproposerwiththeconcurrenceoftheseconderandtheconsentoftheChairman.

4.9.3 Noticeofmotiontoamendorrescindanyresolution(orthegeneral

substanceofanyresolution),whichhasbeenpassedwithintheprecedingsixcalendarmonths,shallbearthesignatureofthemembersoftheCouncilofGovernorswhogiveitandalsothesignatureoffourothermembersoftheCouncilofGovernors.WhenanysuchmotionhasbeendisposedofbytheCouncilofGovernorsitshallnotbecompetentforanymemberoftheCouncilofGovernors,otherthantheChairman,toproposeamotiontothesameeffectwithinsixmonths.

4.9.4 Themoverofamotionshallhavearightofreplyatthecloseofany

discussiononthemotionoranyamendmentthereto.Themoverofamotionshallhavestrictlynomorethanfiveminutestomoveamotionandstrictlynomorethanthreeminutesforarightofreply.

4.9.5 Whenamotionisunderdiscussionorimmediatelypriortodiscussionitshall

beopentoamemberoftheCouncilofGovernorstomove:

a) Anamendmenttothemotion.

b) Theadjournmentofthediscussionorthemeeting.

c) Thatthemeetingproceedstothenextbusiness.

d) Thatthemotionshallbenowput.

Suchamotion,ifseconded,shallbedisposedofbeforethemotionwhichwas

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originallyunderdiscussionorabouttobediscussed.

No amendment to the motion shall be admitted if, in the opinion of theChairmanofthemeeting,theamendmentnegatesthesubstanceof themotion.

In the case of motions under c) and d), to ensure objectivity motions mayonly be put by amember of the Council ofGovernorswhohas not previouslytakenpartinthedebate.

4.9.6 AmotiontoremovetheChairmanoranon-executiveDirectormustbe

secondedby10membersoftheCouncilofGovernors.

4.9.7 Thefollowingmotionsmaybemovedwithoutnotice:

a) inrelationtotheaccuracyoftheminutes;

b) tochangetheorderofbusinessintheagenda;

c) torefersomethingtoanappropriatebodyorindividual;

d) toappointaworkinggrouparisingfromanitemontheagendaforthemeeting;

e) toreceivereportsoradoptrecommendationsmadebythe

BoardofDirectors;

f) towithdrawamotion;

g) toamendamotion;

h) toproceedtothenextbusiness;

i) thatthequestionbenowput;

j) toadjournadebate;

k) toadjournameeting;

l) tosuspendaparticularStandingOrder;arulemaybesuspendedbymotiononnoticeorwithoutnoticeifatleastonehalfofthewholenumberofGovernorsoftheCouncilofGovernorsarepresent. Suspensioncanonlybeforthedurationofthemeeting;

m) toexcludethepublicandpressinaccordancewithStanding

Orders4.3n) tonothearfurtheraGovernor,ortoexcludethemfromthe

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meeting.IfaGovernorpersistentlydisregardstherulingoftheChairmanbybehavingimproperlyoroffensivelyordeliberatelyobstructsbusiness,theChairmanmaymovethattheGovernorbenotheardfurther.Ifseconded,themotionwillbevotedonwithoutdiscussion.IftheGovernorcontinuestobehaveimproperlyaftersuchamotioniscarried,theChairmanmaymovethateithertheGovernorleavesthemeetingroomorthatthemeetingisadjournedforaspecifiedperiod.Ifseconded,themotionwillbevotedonwithoutdiscussion;

o) togivetheconsentoftheCouncilofGovernorswhereits

consentisrequiredbytheConstitution. 4.10 Chairman’sRuling

4.10.1 StatementsofmembersorGovernorsmadeatthemeetingsoftheCouncilof

GovernorsshallberelevanttothematterunderdiscussionatthematerialtimeandthedecisionoftheChairmanofthemeetingonquestionsoforder,relevancy,regularityandanyothermattersshallbeobservedatthemeeting.

4.11 Voting

4.11.1 Everyquestionatameetingshallbedeterminedbyamajorityofthevotesof

theGovernorspresentandvotingonthequestionwiththeexceptionofadecisiontoremovetheChairmanoranon-executiveDirectorwhichrequirestheapprovalofthree-quartersoftheGovernorspresentandvoting.

4.11.2 Inthecaseofanequalityofvotes,thepersonpresidingoverthe

meetingshallhaveasecondorcastingvote.

4.11.3 Allquestionsputtothevoteshall,atthediscretionoftheChairmanofthemeeting,bedeterminedbyoralexpressionorbyashowofhands.ApaperballotmayalsobeusedifamajorityoftheGovernorspresentsorequest.

4.11.4 Ifatleastone-thirdoftheGovernorspresentsorequest,thevotingonany

questionmayberecordedtoshowhoweachGovernorpresentvotedorabstained.

4.11.5 InnocircumstancesmayaGovernor,whoisabsentatthetimeofthevote,

votebyproxy. 4.12 Minutes

4.12.1 Theminutesoftheproceedingsofameetingshallbedrawnupand

submittedforagreementatthenextensuingmeetingwheretheywillbe

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signedbythepersonpresidingatit.

4.12.2 NodiscussionshalltakeplaceupontheminutesexceptupontheiraccuracyorwheretheChairmanconsidersdiscussionappropriate.Anyamendmenttotheminutesshallbeagreedandrecordedatthenextmeeting.

4.12.3 MinutesshallbecirculatedtoallGovernors.Theminutesofmeetingsshallbe

madeavailabletothepublicexceptforminutesrelatingtobusinessconductedwhenmembersofthepublicareexcludedunderthetermsofsection4.3oftheseStandingOrders.

4.13 SuspensionofStandingOrders

4.13.1 Exceptwherethiswouldcontraveneanystatutoryprovision,anyoneor

moreoftheStandingOrdersmaybesuspendedatanymeeting,providingthatatleasttwo-thirdsoftheGovernorsarepresentandthatamajorityofthosepresentvoteinfavourofsuspension.

4.13.2 AdecisiontosuspendStandingOrdersshallberecordedintheminutesofthe

meeting.

4.13.3 AseparaterecordofmattersdiscussedduringthesuspensionofStandingOrdersshallbemadeandshallbeavailabletotheGovernors.

4.13.4 NoformalbusinessmaybetransactedwhileStandingOrdersaresuspended.

4.13.5 TheAuditCommitteeshallrevieweverydecisiontosuspendStandingOrders.

4.14 RecordofAttendance

4.14.1 ThenamesoftheGovernorspresentatthemeetingshallberecordedinthe

minutes. 4.15 Quorum

4.15.1 NoformalbusinessshallbetransactedatageneralmeetingoftheCouncilof

Governorsunlessatleastone-thirdoftheGovernorsarepresentincludingatleastone-thirdoftheGovernorsfromthepublicconstituency.

4.15.2 IfaGovernorhasbeendisqualifiedfromparticipatinginthediscussionon

anymatterand/orfromvotingonanyresolutionbyreasonofthedeclarationofaconflictofinterest,he/sheshallnolongercounttowardsthequorum. Ifaquorumisnotthenavailableforthediscussionand/orthepassingofaresolutiononanymatter,thatmattermaynotbediscussedfurtherorvoteduponatthemeeting.Suchapositionshallberecordedintheminutesofthemeeting.Themeetingwillthenproceedtothenextbusiness.

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4.15.3 Fortheclarificationofdoubt,therequirementsofthissectionwillnotapplytodevelopmentmeetingsoftheCouncilofGovernors,heldforbriefingandtrainingpurposes,unlesssuchameetingintendstoactasageneralmeetingandtransactformalbusiness.InthateventtheseStandingOrdersapplyinfulltotheconsiderationofanysuchbusiness.

4.15.3 TheChairmanofameetingoftheCouncilofGovernorsmayadjourna

meetingofthebodyifaquorumiseithernotpresentwithinthirtyminutesoftheappointedtimeofcommencementorisnotmaintainedforthedurationofthemeeting.

5. ARRANGEMENTSFORTHEEXERCISEOFFUNCTIONSBYDELEGATION

5.1 EmergencyPowers

5.1. ThepowerswhichtheCouncilofGovernorshasretainedtoitselfwithintheseStanding

OrdersmayinemergencybeexercisedbytheChairmanafterhavingconsultedatleastfiveelectedmembersoftheCouncilofGovernors.TheexerciseofsuchpowersbytheChairmanshallbereportedtothenextformalmeetingoftheCouncilofGovernorsforratification.

5.2 AppointmentofCommittees

5.2.1 TheCouncilofGovernorsmayappointcommitteesconsistingwhollyof

Governors.

5.2.2 TheStandingOrdersoftheCouncilofGovernors,asfarastheyareapplicable,shallapplywithappropriatealterationtomeetingsofanycommitteesorsub-committeesestablishedbytheCouncilofGovernors.

5.2.3 Eachcommitteeshallhavesuchtermsofreferenceandpowersandbe

subjecttosuchconditionsastheCouncilofGovernorsshalldetermine.SuchtermsofreferenceshallhaveeffectasifincorporatedintotheStandingOrders.

5.2.4 TheCouncilofGovernorsshallapprovetheappointmentstoeachofthe

committeesithasconstituted.

5.2.5 ThestandingcommitteestobeestablishedbytheCouncilofGovernorsare:

a) Nominations,Remuneration&DevelopmentCommittee

b) MembershipStrategyCommittee

c) Governors’ExternalAuditPanel 6 CONFIDENTIALITY

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6.1 AmemberoftheCouncilofGovernorsoranattendeeonacommitteeoftheCouncil

ofGovernorsshallnotdiscloseamatterdealtwithby,orbroughtbefore,thecommitteewithoutitspermissionoruntilthecommitteeshallhavereportedtotheCouncilofGovernorsorshallotherwisehaveconcludedonthatmatter.

6.2 AmemberoftheCouncilofGovernorsoranon-memberoftheCouncilofGovernorsin attendance at a committee shall not disclose any matter dealt with by thecommittee,notwithstanding that thematterhasbeen reportedoractionhasbeenconcluded,iftheCouncilofGovernorsorcommitteeresolvesthatitisconfidential.

7 DECLARATIONSOFINTERESTSANDREGISTEROFINTERESTS

7.1 DeclarationofInterests

IfaGovernorhasapecuniary,personalorfamilyinterest,whetherthatinterestisactualorpotentialandwhetherthat interest isdirector indirect, inanyproposedcontractorothermatterwhichisunderconsiderationoristobeconsideredbytheCouncilofGovernors,theGovernorshalldisclosethatinteresttothemembersoftheCouncilofGovernorsassoonashe/shebecomesawareofit.

7.1.1 Interestsreferredtoin7.1whichshouldberegardedas“relevantand

material”includebutarenotrestrictedto:

a) Directorships,includingnon-executivedirectorshipsheldinlimitedcompanies(withtheexceptionofdormantcompanies);

b) Ownership,part-ownershipordirectorshipsofcompanies,businesses

orconsultanciesthatcarryoutorarelikelytocarryoutbusinesswiththeTrust;

c) Majorityorcontrollingshareholdingsinanorganisationthatcarries

outbusinesswiththeTrustorislikelytocarryoutbusinesswiththeTrust;

d) Apositionofauthorityinacharityorvoluntaryorganisationinthe

fieldofhealthorsocialcarethatcarriesoutbusinesswiththeTrustorislikelytocarryoutbusinesswiththeTrust;

e) Anyconnectionwithavoluntaryorotherorganisationcontractingor

likelytocontractforTrustservices;

f) Totheextentnotcoveredabove,anyconnectionwithanorganisation,entityorcompanyconsideringenteringintoorhavingenteredintoafinancialarrangementwiththeTrust,includingbutnotlimitedto,lendersorbanks.

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7.1.2 IfGovernorshaveanydoubtabouttherelevanceofaninterest,thisshouldbediscussedwiththeChairmanorTrustSecretarywhowilladviseonwhetherornottheinterestshouldbedisclosed.

7.1.3 Fortheavoidanceofdoubt,theaboverelevantandmaterialinterestsextend

tothespouseorpartnerofaGovernoranddeclarationofsuchinterestswillberequired.

7.1.4 AtthetimeGovernors’interestsaredeclared,theyshouldberecordedinthe

minutesoftheGovernorBodymeetings. Anychangesininterestsshouldbedeclaredatthenextboardmeetingfollowingthechangeoccurring.

7.1.5 Duringthecourseofameeting,ifaconflictofinterestisestablished,the

Governorconcernedshouldwithdrawfromthemeetingandplaynopartintherelevantdiscussionordecision.

7.2 RegisterofInterests

7.2.1 TheChiefExecutivewillensure thataRegisterof Interests is established to

record formally declarations of interests of Governors. The Register willincludedetailsof alldirectorshipsandother relevantandmaterial interestswhichhavebeendeclaredbyGovernors,asdefinedinSO7.1.

7.2.2 Governorsmustnotify theTrust Secretaryof any changes to their declared

interests.SuchnotificationmustbemadetotheTrustSecretarywithinsevendaysofthechangebecomingknown.

7.2.3 TheTrustSecretarywill ensurethat suchnotificationsareentered into the

Registerwithinsevendays.

7.2.4 TheTrustSecretarywillconductanannualreviewoftheRegisterandreporttheoutcometotheCouncilofGovernors

7.2.5 TheRegisterwillbeavailableforinspectionbymembersofthepublicatthe

Trust’sheadquarters. 8. DISABILITY OF GOVERNORS IN PROCEEDINGS ON ACCOUNT OF PECUNIARY

INTEREST 8.1 Subject to the following provisions of this Standing Order, if a Governor has any

pecuniary interest, direct or indirect, in any contract, proposed contract or othermatterandispresentatameetingoftheCouncilofGovernorsatwhichthecontractorothermatter is thesubjectof consideration,he/sheshallat themeetingandassoonaspracticableafteritscommencementdisclosethefactandshallnottakepartin the consideration or discussion of the contract or othermatter or vote on anyquestionwithrespecttoit.

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8.2 TheTrustshallexcludeaGovernorfromameetingoftheCouncilofGovernorswhileany contract, proposed contract or othermatter in which he/she has a pecuniaryinterest,isunderconsideration.

8.3 ForthepurposeofthisStandingOrderaGovernorshallbetreated,subjecttoSO8.4,

as having indirectly a pecuniary interest in a contract, proposed contract or othermatter,if:

o He/she, or a nominee of his/her, is a Director of a company or other body,

notbeingapublicbody,withwhichthecontractwasmadeor isproposedtobemade orwhich has adirectpecuniary interest in theothermatterunderconsideration;or

o He/she is a partner of, or is in the employment of a person with

whom thecontractwasmadeor isproposedtobemadeorwhohasadirectpecuniaryinterestintheothermatterunderconsideration;and

o in the case of married persons living together the interest of one spouse

shall, if known to the other, be deemed for the purposes of this StandingOrdertobealsoaninterestoftheother.

8.4 A Governor shall not be treated as having a pecuniary interest in any contract,

proposedcontractorothermatterbyreasononly:

o ofhis/hermembershipofacompanyorotherbody,ifhe/shehasnobeneficialinterestinanysecuritiesofthatcompanyorotherbody;

o ofaninterestinanycompany,bodyorpersonwithwhichhe/sheisconnected

as mentioned in SO 7.3 above which is so remote or insignificant that itcannot reasonably be regarded as likely to influence a director in theconsideration or discussion of or in voting on, any questionwith respect tothatcontractormatter.

8.5 WhereaGovernor:

o has an indirect pecuniary interest in a contract, proposed contract or other

matter by reason only of a beneficial interest in securities of a company orotherbody,and

o the total nominal value of those securities does not exceed 5% of the total

nominalvalueoftheissuedsharecapitalofthecompanyorbodyand

o ifthesharecapitalisofmorethanoneclass,thetotalnominalvalueofsharesofanyoneclassinwhichhe/shehasabeneficialinterestdoesnotexceedone-hundredthofthetotalissuedsharecapitalofthatclass,

o this Standing Order shall not prohibit him from taking part in the

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consideration ordiscussion of the contract or other matter or from votingon any question withrespecttoitwithoutprejudicehowevertohis/herdutytodisclosehis/herinterest.

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8.6 Standing Order 8 applies to a committee or sub-committee of the Council ofGovernorsasitappliestotheCouncilofGovernorsitselfandappliestoanymemberofanysuchcommitteeorsub-committee(whetherornothe/sheisalsoaGovernor)asitappliestoaGovernor.

9 DISPUTESBETWEENTHECOUNCILOFGOVERNORSANDTHEBOARDOFDIRECTORS

9.1 ConflictsbetweentheBoardofDirectorsandtheCouncilofGovernorswillbe

resolvedthroughtheTrust’sDisputeResolutionProcedure. 10. VARIATIONANDAMENDMENTOFSTANDINGORDERS

10.1 TheseStandingOrdersshallbeamendedonlyif:

10.1.1 AnoticeofmotionunderStandingOrder4.8hasbeengiven;and

10.1.2 Amajorityof three-quartersofGovernorspresentat themeetingatwhich

thematterisputvoteinfavourofthechanges;and

10.1.3 ThevariationproposeddoesnotcontraveneastatutoryprovisionoradirectionmadebytheRegulatorofNHSFoundationTrusts;and

10.1.4 TheamendmentisagreedbytheBoardofDirectors;and

10.1.5 TheamendmentsagreedbytheBoardofDirectorsareapprovedbyMonitor.

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ANNEX6-STANDINGORDERSFORTHEPRACTICEANDPROCEDUREOFTHEBOARDOFDIRECTORS

CONTENTSFOREWORD Section1Introduction StatutoryFramework DelegationofPowersSection2StandingOrders SO1 InterpretationSO2 TheBoardofDirectorsSO3 MeetingsoftheBoardofDirectorsSO4 ArrangementsfortheexerciseoffunctionsbyDelegationSO5 CommitteesSO6 DeclarationofinterestsandregisterofinterestsSO7 DisabilityofDirectorsinproceedingsonaccountofpecuniaryinterestSO8 StandardsofBusinessConductSO9 CustodyofSealandSealingofDocumentsSO10 SignatureofDocumentsSO11 Miscellaneous

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Section1INTRODUCTION1. StatutoryFrameworkTheNorthumbriaHealthcareNHSFoundationTrust(theTrust)isapublicbenefitcorporationwhichisestablishedundertheNHSAct2006andauthorisedbyMonitoron1stAugust2006toactasaNHSFoundationTrustTheprincipalplacesofbusinessoftheTrustare: NorthumbriaSpecialistEmergencyCareHospital WansbeckGeneralHospital NorthTynesideGeneralHospital HexhamGeneralHospitalThe Constitution requires the Board to adopt Standing Orders for the regulation of itsproceedingsandbusiness. Inadditionthe“DirectionsonFinancialManagement inEngland”(HSG (96)12) require health bodies to adopt Standing Financial Instructions setting out theresponsibilityofindividuals.AlthoughnotmandatoryonNHSFoundationTrusts,theBoardwillcontinuetoapplythemasakeyelementofitsgovernancearrangements. 2. DelegationofPowersUndertheStandingOrdersrelatingtotheArrangementsfortheExerciseofFunctionsSO4theBoardexercisesitspowerstomakearrangementsfortheexercise,onbehalfoftheTrust,ofanyof its functionsbyacommitteeor sub-committeeappointedbyvirtueofSO5orbyanofficeroftheTrust,ineachcasesubjecttosuchrestrictionsandconditionsastheBoardthinksfit or as Monitor may direct. Delegated Powers are covered in a separate document(ReservationofPowerstotheBoardandDelegationofPowers).ThatdocumenthaseffectasifincorporatedintotheStandingOrders.

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SECTION2STANDINGORDERS1 INTERPRETATIONSaveaspermittedbylaw,atanymeetingtheChairmanoftheTrustshallbethefinalauthorityon the interpretation of Standing Orders (onwhich he/she should be advised by the ChiefExecutiveandCompanySecretary).Words importing the masculine gender only shall include the feminine gender and wordsimportingthesingularshallimportthepluralandvive-versa.AnyexpressiontowhichameaningisgivenintheHealthServiceActsorintheRegulationsorOrders made under the Acts shall have the same meaning in this interpretation and inaddition:

a) ACCOUNTABLEOFFICERshallbetheofficerresponsibleandaccountableforfunds entrusted to the Trust. He/she shall be responsible for ensuring theproper stewardshipofpublic fundsandassets. For thisTrust it shallbe theChiefExecutive.

b) BOARD means the Board of Directors, formally constituted in accordance

with this Constitution and consisting of a Chairman, and Non-executiveDirectors, appointed by the Governors’ Body and the Executive Directors,appointed by the Non-executive Directors and (except for his/her ownappointment)bytheChiefExecutive.

c) BUDGETshallmeanaresource,expressedinfinancialterms,proposedbythe

Boardforthepurposeofcarryingout,foraspecificperiod,anyorallofthefunctionsoftheTrust.

d) CHAIRMAN is the person appointed by the Council of Governors as a Non

ExecutiveChairmantoleadtheBoardofDirectors,andCouncilofGovernors,toensureitsuccessfullydischargesitsoverallresponsibilityfortheTrustasawhole.

e) CHIEFEXECUTIVEshallmeantheaccountableofficeroftheTrust.

f) COMMITTEEOFTHECOUNCILOFGOVERNORSmeansacommitteeformed

by the Council of Governors with specific Terms of Reference, chair andmembership.

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g) COMMITTEEOFTHEBOARDmeansacommitteeformedbytheBoardwith

specificTermsofReference,ChairandMembership.

h) DIRECTORmeansapersonappointedtotheBoardofDirectors

i) DIRECTOROFFINANCEshallmeantheChiefFinanceOfficeroftheTrustwho

willensurecompliancewithStandingFinancialInstructions.

j) FUNDSHELDONTRUSTshallmeanthosefundswhichtheTrustholdsat its

date of incorporation, receives on distribution by statutory instrument, orchoosessubsequentlytoacceptunderpowersderivedunderSchedule3and4para14.1cNationalHealthServiceAct2006.Suchfundsmayormaynotbecharitable.

k) GOVERNOR means a person elected or appointed to the Council of

Governors.

l) COUNCIL OF GOVERNORS means the Council of Governors, formally

constituted in accordance with this Constitution meeting in public andpresidedoverbytheChairman.

m) MEMBER means a person registered as a member of one of the

constituenciesoftheTrustasoutlinedinthisConstitution.

n) MONITORistheIndependentRegulatorofNHSFoundationTrustsappointed

undertheNationalHealthServiceAct2006.

o) MOTION”meansa formalproposition tobediscussedandvotedonduring

thecourseofameeting.

p) NOMINATED OFFICER means an officer charged with the responsibility for

dischargingspecifictaskswithinStandingOrdersinlinewiththe2006Act.

q) NON-EXECUTIVE DIRECTOR is a person appointed by the Council of

Governors to be a member of the Board of Directors. This includes thechairmanoftheTrust.

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r) OFFICERmeansanemployeeoftheTrust

s) SOsmeansStandingOrders

t) SFIsmeansStandingFinancialInstructions

u) TRUSTmeansNorthumbriaHealthcareNHSFoundationTrust.

v) TRUST/COMPANYSECRETARYthisrolewillactasindependentadvicetothe

BoardandmonitortheTrust’scompliancewithitstermsofauthorisationandconstitution.

w) VICE-CHAIRMANmeanstheNon-ExecutiveDirectorappointedbytheCouncil

ofGovernorstocarryoutthedutiesoftheChairman ifhe/she isabsentforanyreason.

2. THEBOARDOFDIRECTORS 2.1 AllbusinessshallbeconductedinthenameoftheTrust.2.2 AllfundsreceivedinTrustshallbeinthenameoftheTrustasCorporateTrustee. In

relation to funds held on trust, powers exercised by the Trust as Corporate TrusteeshallbeexercisedseparatelyanddistinctlyfromthosepowersexercisedasaTrust.

2.3 The Trust has the functions conferred on it by the NHS Act 2006 and by its

Authorisation.2.4 The Board of Directors is the Corporate Trustee for the Charity. Accountability for

charitable funds held on trust is to the Charity Commission and to the Secretary ofState for Health. Accountability for non-charitable funds held on trust is only toMonitor.

2.5 The Trust has resolved that certain powers and decisionsmay only be exercised or

made by the Board in formal session. These powers and decisions are set out in"Reservation of Powers to the Board" and have effect as if incorporated into theStandingOrders.

2.6 The Board of Directors will function as a unitary Board. The Board is collectively

responsible for discharging the powers and for the performance of the Trust.Executiveandnon-executiveDirectorswillhave jointresponsibility foreverydecision

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oftheBoardregardlessoftheirindividualskillsorstatus.2.7 TheRoleofDirectors 2.7.1 TheroleoftheDirectorsasmembersoftheBoardistosetthedirectionofthe

Trustandmonitorandmanageitsperformanceincarryingoutitsstatutoryandotherfunctions.

2.7.2 The executive Directors will exercise their authority in accordance with the

termsoftheseStandingOrders,theTrust’sStandingFinancialInstructions,theReservationofPowerstotheBoardandtheSchemeofDelegation.

2.7.3 TheChiefExecutiveisresponsiblefortheoverallperformanceoftheexecutive

functions of the Trust. He/she is the Accounting Officer for the Trust and isresponsible forensuring that the requirementsof theNHSAccountingOfficer Memorandumaremet.

2.7.4 The ExecutiveDirector of Finance is responsible for the provision of financial

advicetotheTrustandforthesupervisionofsystemsforfinancialaccountingandcontrol.

2.7.5 The non-executive Directors will not be granted nor seek to exercise any

individual executive powers on behalf of the Trust. They may exercise authoritywhen acting asmembers of, orwhen chairing, a committee of the Trustwhichhasdelegatedpowers.

2.7.6 TheChairman is responsible for theoperationandperformanceof theBoard

andwill chairmeetingsof theBoardwhenpresent.TheChairmanhascertain delegatedpowersandmustactwithin the termsofhis/herappointment, the Standing Orders and the Standing Financial Instructions in exercising those powersandcarryingouthis/herduties.

2.7.7 The Chairman will ensure that the business of the Board is dealt with in an effective and timelymanner and that theBoard is providedwith appropriate informationandadvicetoinformdebateanddecision. 2.7.8 The Board shall approve and keep under review a Statement of Division of Responsibility between the Chairman and the Chief Executivewhich sets out thedivisionofresponsibilitybetweenthem. 2.7.9 TheChairmanisalsoresponsiblefortheleadershipoftheCouncilofGovernors

andforensuringthatitandtheBoardworkeffectivelytogether.2.8 CompositionoftheBoardofDirectors 2.8.1 ThecompositionoftheBoardofDirectorsissetoutinsection22oftheTrust’s

Constitution:

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§ Anon-executiveDirectorChairman

§ Amaximumofeightothernon-executiveDirectors;and

§ AmaximumofEightexecutiveDirectorsincluding:

§ TheChiefExecutiveOfficer(theChiefAccountingOfficer)

§ OneExecutiveDirectorofFinance(theChiefFinanceOfficer)

§ One Executive Director who is a registered medical or dental

practitioner

§ OneExecutiveDirectorwhoisaregisterednurseormidwife 2.8.2 TheTrustSecretary(ornominateddeputy)willbeinattendanceatallmeetings

oftheBoard 2.8.3 OtherofficersoftheTrustmayattendmeetingsoftheBoardbyinvitation.

2.9 AppointmentoftheChairmanandDirectors 2.9.1 The Chairman and non-executive Directors are appointed by the Council of

Governors. 2.9.2TheBoardshallappointacommitteewhosemembersshallbetheChairmanand

non-executiveDirectorsoftheTrustwhosefunctionwillbetoappointtheChiefExecutive Officer of the Trust subject to the approval of the Council ofGovernors.

2.9.3 TheBoardshallappointacommitteewhosememberswillbetheChairman,the

Chief Executive and other non-executive Directors whose function will be toappointtheExecutiveDirectors.

2.10 TermsofOfficeoftheChairmanandDirectors 2.10.1 The remuneration and terms of office of the Chairman and non-executive

DirectorsshallbedecidedbyaformalcommitteeoftheCouncilofGovernors,theNominations,Remuneration&DevelopmentCommittee

2.10.2 The remuneration and terms of office of the executive Directors will be

determinedbyacommitteeofnon-executiveDirectors.2.11 AppointmentofVice-Chairman 2.11.1 TheCouncilofGovernorsmayappointoneofthenon-executiveDirectorstobe

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Vice-Chairmanforsuchaperiod,notexceedingtheremainderofhis/hertermasnon-executiveDirectoroftheTrust,astheymayspecifyonappointinghim.

2.11.2 Anynon-executiveDirectorsoelected,mayatanytimeresignfromtheoffice

ofVice-ChairmanbygivingnoticeinwritingtotheChairmanandtheDirectorsof the Trustmay thereupon appoint another non-executive Director as Vice-Chairmaninaccordancewithparagraph2.9.

2.12 PowersoftheVice-Chairman WheretheChairmanofanNHSTrusthasdiedorhasotherwiseceasedtoholdofficeor

wherehe/shehasbeenunabletoperformhis/herdutiesasChairmanowingtoillness,absence fromEngland andWales or anyother cause, references to theChairman intheseStandingOrders shall, so longas there isnoChairmanable toperformhis/herduties,betakentoincludereferencestotheVice-Chairman.

2.13TheroleoftheSeniorIndependentDirector

2.13.1 TheSeniorIndependentDirector(‘SID’)isaroleundertakenbyoneoftheTrust’sindependentNon-ExecutiveDirectors.TheSIDshouldbeavailabletoallstakeholders,particularlygovernorsandmembers,shouldtheyhaveconcernswhichtheyfeelunabletoresolvevianormalchannels,suchasthroughcontactwiththeChairorChiefExecutive,orincircumstancesinwhichsuchcontactwouldbeinappropriate.

2.13.2TheSeniorIndependentDirectorshallmeetwiththeTrustChairatleastannuallytoevaluatehis/herperformance,aspartofaprocess,whichshouldbeagreedwiththeBoardofGovernors,forappraisingtheTrustChairandonsuchoccasionsasaredeemedappropriate.

2.14 JointDirectors WheremorethanonepersonisappointedjointlytoapostintheTrustwhichqualifies

theholderforexecutivedirectorshiporinrelationtowhichanexecutiveDirectoristobeappointed,thosepersonsshallbecomeappointedasanexecutiveDirector jointly,andshallcountasonepersonforthepurposeofStandingOrder2.9.

3 MEETINGSOFTHEBOARDOFDIRECTORS3.1 TheBoardwillmeetatsufficientintervalstoproperlydischargeitsduties.Meetingsof

theBoardwillbeheldinpublicunlesstheBoarddeterminesotherwise.3.2 Thepublicandrepresentativesofthepressshallbeaffordedtheopportunitytoattend

allformalpublicmeetingsoftheBoardofDirectorsbutshallberequiredtowithdrawupontheBoardresolvingasfollows:

3.2.1 Thatrepresentativesofthepressandothermembersofthepublicbeexcluded

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fromtheremainderofthemeetinghavingregardtotheconfidentialnatureofthebusiness to be transacted, publicity onwhichwouldbeprejudicial to thepublicinterest’(Section1(2)PublicBodies(AdmissiontoMeetings)Act1960).

3.2.2 TheChairshallgivesuchdirectionasseenfitinregardtothearrangementsfor

meetings and accommodation of the public and representatives of the presssuch as to ensure that the Board’s business shall be conducted withoutinterruptionanddisruptionand,withoutprejudicetothepowertoexcludeonthe grounds of the confidential nature of the business to be transacted, thepublicwillberequiredtowithdrawupontheBoardresolvingasfollows:

3.2.3 That in the interests of public order, themeeting adjourn for (the period) to

enable the Board to complete business without the presence of the public’(Section1(8)PublicBodies(AdmissiontoMeetings)Act1960).

3.3 Nothing in these Standing Orders shall require the Board to allowmembers of the

public or representatives of the press to record proceedings in any mannerwhatsoever,otherthanwriting,ortomakeanyoralreportofproceedingsastheytakeplacewithouttheprioragreementoftheBoard.

3.4 Where the public is invited to attend a meeting of the Board, the Chairman may

exclude anymember of the public from thatmeeting if they are interferingwith orpreventingtheproperandreasonableconductofthemeeting.

3.5 Attendanceatmeetingsbymembersofthepressorpublicdoesnotconferanyrightto

askquestionsor otherwiseparticipate in themeetingunless invited todo soby theChairman.

3.6 CallingMeetings 3.6.1 MeetingsoftheBoardshallbeheldatsuchtimesandplacesastheBoardmay

determine.

3.6.2 The Chairmanmay call ameeting of the Board at any time. If the Chairmanrefusestocallameetingafterarequisitionforthatpurpose,signedbyatleastone-thirdof thewholenumberofDirectors,hasbeenpresented tohim,or ifwithout so refusing, the Chairmandoes not call ameetingwithin seven daysaftersuchrequisitionhasbeenpresentedtohim,attheTrust’sHeadquarters,suchonethirdormoreDirectorsmayforthwithcallameeting.

3.7 NoticeofMeetings 3.7.1 Before each meeting of the Board, a notice of the meeting, specifying the

businessproposedtobetransactedatit,andsignedbytheChairmanorbyanofficeroftheTrustauthorisedbytheChairmantosignonhis/herbehalfshallbedeliveredtoeveryDirector,orsentbyposttotheusualplaceofresidenceofsuch Director, so as to be available to him at least five clear working days

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beforethemeeting.

3.7.2 Lack of service of thenotice on anyDirector shall not affect the validity of ameeting.

3.7.3 In the case of a meeting called by Directors in default of the Chairman, the

noticeshallbesignedbythoseDirectorsandnobusinessshallbetransactedatthemeetingotherthanthatspecifiedinthenotice.

3.7.4 FailuretoservesuchanoticeonmorethanthreeDirectorswill invalidatethe

meeting.Anoticeshallbepresumedtohavebeenservedatthetimeatwhichthenoticewouldbedeliveredintheordinarycourseofthepost.

3.7.5 Apublicnoticeofthetimeandplaceofthemeetingshallbedisplayedonthe

Trust'swebsiteatleastfiveworkingdaysbeforethemeeting.3.7.6 Beforeholdingameeting,theBoardofDirectorswillsendacopyoftheagenda

ofthemeetingtotheCouncilofGovernors.Assoonaspracticableafterholdinga meeting, the Board of Directors must send a copy of the minutes of themeetingtotheCouncilofGovernors.

3.8 SettingtheAgenda 3.8.1 TheBoardmaydetermine that certainmatters shall appear on every agenda

forameetingoftheBoardandshallbeaddressedpriortoanyotherbusiness beingconducted.

3.8.2 A director desiring amatter to be included on an agenda shallmake his/her

request inwriting to theChairmanat least tenclearworkingdaysbefore the meeting, subject to Standing Order 3.6. Requests made less than ten days before a meeting may be included on the agenda at the discretion of the Chairman.

3.9 ChairmanofMeeting 3.9.1 At any meeting of the Board, the Chairman, if present, shall preside. If the

Chairman is absent from themeeting the Vice-Chairman, if there is one andhe/sheispresent,shallpreside.IftheChairmanandVice-Chairmanareabsentsuchnon-executiveDirectorastheDirectorspresentshallchooseshallpreside.

3.9.2 If the Chairman is absent from a meeting temporarily on the grounds of a

declaredconflictof interesttheVice-Chairman, ifpresent,shallpreside. If theChairmanandVice-Chairmanareabsent,oraredisqualifiedfromparticipating,suchnon-executiveDirectorastheDirectorspresentshallchooseshallpreside.

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3.10 AnnualMembersMeeting 3.10.1 The Trustwill publicise and hold an annualmembersmeeting, in accordance

withthetermsoftheConstitution.3.11 NoticesofMotion 3.11.1 A Director desiring to move or amend a motion shall send a written notice

thereofat leasttencleardaysbeforethemeetingtotheChairman,whoshallinsertintheagendaforthemeetingallnoticessoreceivedsubjecttothenoticebeingpermissibleunder the appropriate regulations. This paragraph shall notprevent anymotion beingmoved during themeeting,without notice on anybusinessmentionedontheagendasubjecttoStandingOrder3.6.

3.12 WithdrawalofMotionorAmendments A motion or amendment once moved and seconded may be withdrawn by the

proposerwiththeconcurrenceoftheseconderandtheconsentoftheChairman.3.13 MotiontoRescindaResolution Noticeofmotiontoamendorrescindanyresolution(orthegeneralsubstanceofany

resolution)whichhasbeenpassedwithintheprecedingsixcalendarmonthsshallbearthe signature of the Director(s) who gives it and also the signature of four otherDirectors. WhenanysuchmotionhasbeendisposedofbytheBoard, itshallnotbecompetentforanyDirectorotherthantheChairmantoproposeamotiontothesameeffectwithinsixmonths

3.14 Motions 3.14.1 Themoverofamotionshallhavearightofreplyatthecloseofanydiscussion

onthemotionoranyamendmentthereto. 3.14.2 Whenamotionisunderdiscussionorimmediatelypriortodiscussionitshallbe

opentoaDirectortomove: a) Anamendmenttothemotion b) Theadjournmentofthediscussionorthemeeting c) Thatthemeetingproceedtothenextbusiness d) Theappointmentofanadhoccommitteetodealwithaspecific

itemofbusiness e) Thatthemotionbenowput

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Noamendmenttothemotionshallbeadmittedif, intheopinionoftheChairmanofthemeeting,theamendmentnegatesthesubstanceofthemotion.

3.15 Chairman’sRuling StatementsofDirectorsmadeatmeetingsoftheBoardshallberelevanttothematter

underdiscussionatthematerialtimeandthedecisionoftheChairmanofthemeetingonquestionsoforder,relevance,regularityandanyothermattersshallbeobservedatthemeeting.

3.16 Voting 3.16.1 Everyquestionatameetingshallbedeterminedbyamajorityofthevotesof

the Directors present and voting on the question and, in the case of anyequality of votes, the person presiding shall have a second or casting vote.

3.16.2 Thearrangements for thecastingofvotesby jointDirectors is setout in3.17 below

3.16.3 All questions put to the vote shall, at the discretion of the Chairman of the

meeting, be determined by oral expression or by a show of hands. A paper ballotmayalsobeusedifamajorityoftheDirectorspresentsorequest.

3.16.4 Ifatleastone-thirdofthevotingDirectorspresentsorequest,thevoting(other

than by paper ballot) on any question may be recorded to show how eachDirectorpresentvotedorabstained.

3.16.5 IfaDirectorsorequests,his/hervoteshallberecordedbynameuponanyvote

(otherthanbypaperballot). 3.16.6 InnocircumstancesmayanabsentDirectorvotebyproxy.Absenceisdefined

asbeingabsentatthetimeofthevote. 3.16.7 An officer who has been appointed formally by the Board to act up for an

executive Director during a period of incapacity or temporarily to fill anexecutiveDirectorvacancy,shallbeentitledtoexercisethevotingrightsoftheexecutive Director. An officer attending the Board to represent an executiveDirector during a period of incapacity or temporary absence without formalactingupstatusmaynotexercisethevotingrightsoftheexecutiveDirector.Anofficer’sstatuswhenattendingameetingshallberecordedintheminutes.

3.16.8 CorporateDirectorsontheBoardofDirectorswillhavenoformalvotingrights

on a decision nor the personal accountabilities associated with full Boardmembership.

3.16.9 Noresolutionshallbepassedifitisopposedbyallthenon-executiveDirectors

presentorbyalloftheexecutiveDirectorspresent.

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3.17 Joint Directors - Where a post of executive Director is shared by more than one

person: 3.17.1 BothpersonsshallbeentitledtoattendmeetingsoftheTrust; 3.17.2 Either of those persons shall be eligible to vote in the case of agreement

betweenthem; 3.17.3 Inthecaseofdisagreementbetweenthemnovoteshouldbecast; 3.17.4 Thepresenceofeitherorbothofthosepersonsshallcountasonepersonfor

thepurposesofdeterminingthequorumofthemeeting.3.18 Minutes 3.18.1TheMinutesoftheproceedingsofameetingshallbedrawnupandsubmitted

for agreement at thenext ensuingmeetingwhere theywill be signedby the personpresidingatit.

3.18.2 Nodiscussionshalltakeplaceupontheminutesexceptupontheiraccuracyor

wheretheChairmanconsidersdiscussionappropriate.Anyamendmenttotheminutesshallbeagreedandrecordedatthenextmeeting.

3.18.3 Minutes shall be circulated in accordance with the wishes of the Board and

madeavailabletothepublic.3.19 SuspensionofStandingOrders 3.19.1 Exceptwhere thiswould contravene any statutory provision or any direction

madebyMonitor,anyoneormoreoftheStandingOrdersmaybesuspended at any meeting, provided that at least two-thirds of the Board are present, including one executive Director and one non-executive Director, and that a majorityofthosepresentvoteinfavourofsuspension.

3.19.2 AdecisiontosuspendStandingOrdersshallberecordedintheminutesofthe

meeting. 3.19.3 A separate record of matters discussed during the suspension of Standing

OrdersshallbemadeandshallbeavailabletotheDirectors. 3.19.4 NoformalbusinessmaybetransactedwhileStandingOrdersaresuspended. 3.19.5 TheAuditCommitteeshallrevieweverydecisiontosuspendStandingOrders.

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3.20 VariationandAmendmentofStandingOrders 3.20.1 TheseStandingOrdersshallbeamendedonlyif: AnoticeofmotionunderStandingOrder3.11hasbeengiven; No fewer than half the total of the Trust’s non-executive Directors vote in

favourofamendment; Atleasttwo-thirdsofthevotingDirectorsarepresent; Thevariationproposeddoesnotcontraveneastatutoryprovisionorprovisionof

theauthorisationoroftheConstitution3.21 RecordofAttendance ThenamesoftheDirectorspresentatthemeetingshallberecordedintheminutes.3.22 Quorum 3.22.1 NobusinessshallbetransactedatameetingoftheBoardunlessatleastone-

thirdofthewholenumberofthevotingDirectorsarepresentincludingatleastoneexecutiveDirectorandonenon-executiveDirector.

3.22.2 AnofficerinattendanceforanexecutiveDirectorbutwithoutformalactingup

statusmaynotcounttowardsthequorum. 3.22.3 If aDirectorhasbeendisqualified fromparticipating in thediscussiononany

matterand/orfromvotingonanyresolutionbyreasonofthedeclarationofaconflictof interest (seeStandingOrder6and7)he/she shallno longer counttowardsthequorum.Ifaquorumisthennotavailableforthediscussionand/orthe passing of a resolution on anymatter, thatmattermay not be discussedfurtherorvoteduponatthatmeeting.Suchapositionshallberecordedintheminutesofthemeeting.Themeetingmustthenproceedtothenextbusiness.Theaboverequirementforat leastoneexecutiveDirectortoformpartofthequorum shall not apply where the executive Directors are excluded from ameeting(forexample,whentheBoardconsiderstherecommendationsoftheRemunerationandTermsofServiceCommittee).

3.22.4 TheChairmanmayadjournameetingoftheBoardif a quorum is either not

presentwithinthirtyminutesoftheappointedtimeofcommencementorisnotmaintainedforthedurationofthemeeting.

4. ARRANGEMENTSFORTHEEXERCISEOFFUNCTIONSBYDELEGATION4.1 GeneralProvision

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Subject to a provision in the authorisationor theConstitution, theBoardmaymakearrangements for the exercise, on behalf of the Trust, of any of its functions by acommitteeorsub-committee,appointedbyvirtueofSO5beloworbyaDirectororanofficeroftheTrustineachcasesubjecttosuchrestrictionsandconditionsastheBoardthinksfit.

4.2 EmergencyPowers ThepowerswhichtheBoardhasretainedtoitselfwithintheseStandingOrders(SO2)

mayinemergencybeexercisedbytheChiefExecutiveandtheChairmanafterhavingconsulted at least two non-executive Directors. The exercise of such powers by theChiefExecutiveandtheChairmanshallbereportedtothenextformalmeetingoftheBoardforratification.

4.3 DelegationtoCommittees TheBoardshallagreefromtimetotimetothedelegationofexecutivepowerstobe

exercised by committees or sub-committees, which it has formally constituted. Theconstitutionandtermsofreferenceofthesecommittees,orsub-committees,andtheirspecificexecutivepowersshallbeapprovedbytheBoard.

4.4 DelegationtoOfficers–SchemeofDelegationandReservationofPowers 4.4.1 ThosefunctionsoftheTrustwhichhavenotbeenretainedasreservedbythe

Board or delegated to an executive committee or sub-committee shall beexercised on behalf of the Board by the Chief Executive. The Chief Executiveshall determine which functions he/she will perform personally and shallnominateofficers toundertake the remaining functions forwhichhe/shewillstillbeaccountabletotheBoard.

4.4.2 The Chief Executive shall prepare a Scheme of Delegation identifying his/her

proposalswhichshallbeconsideredandapprovedbytheBoard,subjecttoanyamendmentagreedduringthediscussion.TheChiefExecutivemayperiodicallypropose amendment to the Scheme of Delegationwhich shall be consideredandapprovedbytheBoardasindicatedabove.

4.4.3 Nothing in the Scheme of Delegation shall impair the discharge of the direct

accountability to the Board or the Director of Finance or other executiveDirectorstoprovide informationandadvisetheBoard inaccordancewithanystatutoryrequirements.

4.4.4 ThearrangementsmadebytheBoardassetoutinthe"ReservationofPowers

totheBoardandDelegationofPowers"shallhaveeffectas if incorporated intheseStandingOrders.

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5. COMMITTEES5.1 AppointmentofCommittees 5.1.1 SubjecttoSO2andsuchdirectionsasmaybegivenbytheregulator,theTrust

mayand, ifdirectedbyhim,shallappointcommitteesof theTrust,consistingwholly or partly of Directors of the Trust or wholly of persons who are notDirectorsoftheTrust.

5.1.2 AcommitteeappointedunderSO5.1.1may,subjecttosuchdirectionsasmay

be given by the regulator or the Board appoint sub-committees consistingwholly or partly ofmembers of the committee (whether or not they includeDirectorsoftheTrust)orwhollyofpersonswhoarenotmembersoftheBoardcommittee(whetherornottheyincludeDirectorsoftheTrust).

5.1.3 TheStandingOrdersoftheBoard,asfarastheyareapplicable,shallapplywith

appropriate alteration to meetings of any committees or sub-committeeestablishedbytheBoard.

5.1.4 Eachsuchcommitteeorsub-committeeshallhavesuchtermsofreferenceand

powersandbesubjecttosuchconditions,astheBoardshalldecide.SuchtermsofreferenceshallhaveeffectasifincorporatedintotheStandingOrders.

5.1.5 Committees may not delegate their executive powers to a sub-committee

unlessexpresslyauthorisedbytheBoard. 5.1.6 TheBoardshallapprovetheappointmentstoeachofthecommitteeswhichit

has formally constituted.Where theBoarddetermines thatpersons,whoareneitherDirectorsnorofficers,shallbeappointedtoacommittee,thetermsofsuchappointmentshallbedeterminedbytheBoard.

5.1.7 Where the Board is required to appoint persons to a committee and/or to

undertakestatutoryfunctionsasrequiredbytheSecretaryofStateorMonitor,andwheresuchappointmentsaretooperate independentlyoftheTrustsuchappointmentshallbemadeinaccordancewiththeregulationslaiddownbytheSecretaryofState.

5.1.8 Without prejudice to the formation of any other committees or sub-

committees as the Board may see fit, the following committees shall beestablishedbytheBoard:

AuditCommittee RemunerationCommittee CharitableFundsCommittee

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5.2 Confidentiality

5.2.1 Amemberofacommitteeshallnotdiscloseamatterdealtwithby,orbroughtbefore, the committeewithout its permission until the committee shall havereportedtotheBoardorshallotherwisehaveconcludedonthatmatter.

5.2.2 A Director of the Trust or a member of a committee shall not disclose any

matter reported to the Board or otherwise dealt with by the committee,notwithstanding that the matter has been reported or action has beenconcluded,iftheBoardorcommitteeshallresolvethatitisconfidential.

6. DECLARATIONSOFINTERESTSANDREGISTEROFINTERESTS6.1 DeclarationofInterests 6.1.1 IfaDirectorhasapecuniary,personalorfamilyinterest,whetherthatinterest

is actual or potential and whether that interest is direct or indirect, in anyproposed contract or other matter which is under consideration or is to beconsideredbytheBoard,theDirectorshalldisclosethat interesttotheBoardassoonashe/shebecomesawareofit.

6.1.2 Interestswhichshouldberegardedas"relevantandmaterial"are:

a) Directorships,includingnon-executivedirectorshipsheldinlimitedcompanies(withtheexceptionofdormantcompanies);

b) Ownership,part-ownershipordirectorshipsofcompanies,businessesorconsultanciesthatcarryoutorarelikelytocarryoutbusinesswiththeTrust;

c) MajorityorcontrollingshareholdingsinanorganisationthatcarriesoutbusinesswiththeTrustorislikelytocarryoutbusinesswiththeTrust;

d) ApositionofauthorityinacharityorvoluntaryorganisationinthefieldofhealthorsocialcarethatcarriesoutbusinesswiththeTrustorislikelytocarryoutbusinesswiththeTrust;

e) Anyconnectionwithavoluntaryorotherorganisation contractingorlikelytocontractforTrustservices; f) Totheextentnotcoveredabove,anyconnectionwithan organisation,entityorcompanyconsideringenteringintoor havingenteredintoafinancialarrangementwiththeTrust, includingbutnotlimitedto,lendersorbanks.

6.1.3 IfDirectorshaveanydoubtabouttherelevanceofaninterest,this

shouldbediscussedwiththeChairman. 6.1.4 AtthetimeDirectors'interestsaredeclared,theyshouldbe

recordedintheboardminutes.Anychangesininterestsshouldbe declaredatthenextboardmeetingfollowingthechangeoccurring.

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6.1.5 Boarddirectors'directorshipsofcompanieslikelyorpossiblyseekingto

dobusinesswiththeNHSshouldbepublishedintheboard'sannual report.

6.1.6 Duringthecourseofaboardmeeting,ifaconflictofinterestis

established,theDirectorconcernedshouldwithdrawfromthemeeting andplaynopartintherelevantdiscussionordecision.

6.2 RegisterofInterests 6.2.1 The Chief Executive will ensure that a Register of Interests is established to

recordformallydeclarationsof interestsofDirectors.TheRegisterwill includedetailsofalldirectorshipsandotherrelevantandmaterialinterestswhichhavebeendeclaredbyDirectors,asdefinedinSO6.1.

6.2.2 Directors must notify the Trust Secretary of any changes to their declared

interests. Such notification must be made to the Trust Secretary within ten daysofthechangebecomingknown.

6.2.3 The Trust Secretary will ensure that such notifications are entered into the

Registerwithinsevendays. 6.2.4 The Trust Secretary will conduct an annual review of the Register and will

reporttheoutcometotheBoard. 6.2.5 The Register will be available for inspection by the public at the Trust’s

headquarters.7. DISABILITYOFDIRECTORSINPROCEEDINGSONACCOUNTOFPECUNIARYINTEREST7.1 Subject to the following provisions of this Standing Order, if a Director has any

pecuniary interest, direct or indirect, in any contract, proposed contract or othermatterandispresentatameetingoftheBoardatwhichthecontractorothermatteristhesubjectofconsideration,he/sheshallatthemeetingandassoonaspracticableafteritscommencementdisclosethefactandshallnottakepartintheconsiderationordiscussionofthecontractorothermatterorvoteonanyquestionwithrespecttoit.

7.2 The Board shall exclude aDirector from ameeting of the Boardwhile any contract,

proposedcontractorothermatter inwhichhe/shehasapecuniary interest, isunderconsideration.

7.3 ForthepurposeofthisStandingOrderaDirectorshallbetreated,subjecttoSO7.4,as

havingindirectlyapecuniaryinterestinacontract,proposedcontractorothermatter,if:

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He/she,oranomineeofhis/her,isadirectorofacompanyorotherbody,notbeingapublicbody,withwhichthecontractwasmadeorisproposedtobemadeorwhichhasadirectpecuniaryinterestintheothermatterunderconsideration;or

He/she is a partner of, or is in the employment of a personwithwhom thecontractwasmadeor isproposed tobemadeorwhohasadirectpecuniaryinterestintheothermatterunderconsideration;and

inthecaseofmarriedpersonslivingtogethertheinterestofonespouseshall,ifknowntotheother,bedeemedforthepurposesofthisStandingOrdertobealsoaninterestoftheother.

7.4 ADirectorshallnotbetreatedashavingapecuniaryinterestinanycontract,proposed

contractorothermatterbyreasononly:

ofhis/hermembershipofacompanyorotherbody,ifhe/shehasnobeneficialinterestinanysecuritiesofthatcompanyorotherbody;

of an interest in any company, body or person with which he/her is connected asmentionedinSO7.3abovewhichissoremoteorinsignificantthatitcannotreasonablyberegardedaslikelytoinfluenceadirectorintheconsiderationordiscussionoforinvotingon,anyquestionwithrespecttothatcontractormatter.

7.5 WhereaDirector:

hasanindirectpecuniaryinterestinacontract,proposedcontractorothermatterbyreasononlyofabeneficialinterestinsecuritiesofacompanyorotherbody,and

the total nominal valueof those securities doesnot exceed5%of the total nominalvalueoftheissuedsharecapitalofthecompanyorbody,and

ifthesharecapitalisofmorethanoneclass,thetotalnominalvalueofsharesofanyone class inwhich he/her has a beneficial interest does not exceed 5% of the totalissuedsharecapitalofthatclass,

7.6 StandingOrder7appliestoacommitteeorsub-committeeoftheBoardasitappliesto

theBoarditselfandappliestoanymemberofanysuchcommitteeorsub-committee(whetherornothe/herisalsoaDirectoroftheTrust)asitappliestoaDirectoroftheTrust.

8. STANDARDSOFBUSINESSCONDUCT8.1 AllstaffmustcomplywiththerequirementsoftheTrust’sPolicyonBusinessConduct

andEthicalStandardsforCommercialSponsorship.Thefollowingprovisionsshouldbereadinconjunctionwiththisdocument.

8.2 If itcomestotheknowledgeofaDirectororanofficeroftheTrustthatacontractin

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which he/her has any pecuniary interest not being a contract to which he/her ishimselfaparty,hasbeen,orisproposedtobe,enteredintobytheTrusthe/hershall,at once, give notice in writing to the Chief Executive of the fact that he/her isinterested therein. In the case of married persons [or persons] living together aspartners,theinterestofonepartnershall,ifknowntotheother,bedeemedtobealsotheinterestofthatpartner.

8.3 AnofficermustalsodeclaretotheChiefExecutiveanyotheremploymentorbusiness

or other relationship of his/her, or of a cohabiting spouse, that conflicts, or mightreasonablybepredictedcouldconflictwiththeinterestsoftheTrust.

8.4 The Chief Executive will ensure that the interests, employment or relationships

declared by staff shall be entered in a register of interests of staff. The Register ofInterestsofStaffwillbemaintainedbytheTrustSecretary.

8.5 CanvassingofDirectorsoftheTrustormembersofanycommitteeoftheTrustdirectly

or indirectly for any appointment under the Trust shall disqualify the candidate forsuch appointment. The contents of this paragraph of the Standing Order shall beincludedinapplicationformsorotherwisebroughttotheattentionofcandidates.

8.6 ADirectoroftheTrustshallnotsolicitforanypersonanyappointmentundertheTrust

or recommendanyperson forsuchappointment:but thisparagraphof thisStandingOrder shall not preclude a Director from giving written testimonial of a candidate'sability,experienceorcharacterforsubmissiontotheTrust.

8.7 Informaldiscussionsoutsideappointmentspanelsorcommittees,whethersolicitedor

unsolicited,shouldbedeclaredtothepanelorcommittee.8.8 Candidatesforanystaffappointmentshallwhenmakingapplicationdiscloseinwriting

whether theyarerelatedtoanydirectoror theholderofanyofficeunder theTrust.Failure to disclose such a relationship shall disqualify a candidate and, if appointed,renderhimliabletoinstantdismissal.

8.9 TheDirectors andeveryofficerof theTrust shall disclose to theChief Executive any

relationshipwithacandidateofwhosecandidaturethatdirectororofficerisaware.Itshall be the duty of the Chief Executive to report to the Trust any such disclosuremade.

8.10 Onappointment,Directors(andpriortoacceptanceofanappointmentinthecaseof

executiveDirectors)shoulddisclosetotheTrustwhethertheyarerelatedtoanyotherDirectororholderofanyofficeundertheTrust.

8.11 Where the relationshipof anofficeror anotherdirector toaDirectorof theTrust is

disclosed,theStandingOrderheaded`DisabilityofDirectorsinproceedingsonaccountofpecuniaryinterest’(SO7)shallapply.

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9. CUSTODYOFSEALANDSEALINGOFDOCUMENTS9.1 TheCommonSealoftheTrustshallbekeptbytheTrustSecretaryinasecureplace.9.2 TheSealoftheTrustshallnotbefixedtoanydocumentsunlessthesealinghasbeen

authorisedbyaresolutionoftheBoard,orofacommitteethereof,orwheretheBoardhasdelegateditspowers.

9.3 Before any building, engineering, property or capital document is sealed itmust be

approvedandsignedbytheDirectorofFinance(oranofficernominatedbyhim)andauthorisedandcountersignedbytheChiefExecutive(oranofficernominatedbyhimwhoshallnotbewithintheoriginatingdirectorate).

9.4 An entry of every sealing shall be made and numbered consecutively in a book

providedforthatpurpose,andshallbesignedbythepersonswhoshallhaveapprovedandauthorisedthedocumentandthosewhoattestedtheseal.AreportofallsealingshallbemadetotheTrustat leastquarterly. (Thereportshallcontaindetailsof thesealnumber,thedescriptionofthedocumentanddateofsealing).

10. SIGNATUREOFDOCUMENTS10.1 Where the signature of any documentwill be a necessary step in legal proceedings

involving the Trust, it shall be signed by the Chief Executive, unless any enactmentotherwiserequiresorauthorises,ortheBoardshallhavegiventhenecessaryauthoritytosomeotherpersonforthepurposeofsuchproceedings.

10.2 The Chief Executive or nominated officers shall be authorised, by resolution of the

Board,tosignonbehalfoftheTrustanyagreementorotherdocument(notrequiredtobeexecutedasadeed)thesubjectmatterofwhichhasbeenapprovedbytheBoardor committee or sub-committee to which the Board has delegated appropriateauthority.

11. MISCELLANEOUS 11.1 ItisthedutyoftheChiefExecutivetoensurethatexistingDirectorsandofficersandall

newappointees are notified of andunderstand their responsibilitieswithin StandingOrders and SFIs. Updated copies shall be issued to staff designated by the ChiefExecutive. New designated officers shall be informed in writing and shall receivecopieswhereappropriateofSOs.

11.2 StandingFinancialInstructionsandReservationofPowerstotheBoardandDelegation

ofPowersshallhavetheeffectasifincorporatedintoStandingOrders.11.3 StandingOrdersshallbereviewedannuallybytheTrust.Therequirementforreview

extendstoalldocumentshavingtheeffectasifincorporatedinStandingOrders.