NOTICE FOR 40TH ANNUAL GENERAL BODY MEETING 2016 - … FOR 40TH ANNUAL GENERAL BODY MEETING 2016 . ... To read and confirm the minutes of the 39th Annual ... AMPICON2017 Progress Report

NOTICE FOR 40TH ANNUAL GENERAL BODY MEETING 2016 Ref: AMPI-GBM/2015-2017/002 Dated :19th October,2016 To All Members of AMPI Warm Greetings! On behalf of AMPI, I am please to invite all members to attend 40th Annual General Body Meeting (GBM) of the Association of Medical Physicists of India, which will be held 19th November,2016 (Saturday) at 15:30hrs(3:30PM) at AMPICON2016 venue Hotel Marriott and Convention Centre, Hyderabad with following agenda; AGENDA

1. To read and confirm the minutes of the 39th Annual General Body Meeting which was held on 26th September 2015 at KIMO, Bangalore

2. To Read and confirm the minutes of the special General Body meeting which was held on 21st November,2015.

3. To Read and confirm the minutes of the Special General Body meeting which was held on 09th July,2016 at GTB Hospital Delhi

4. To examine & adopt the report of the Executive Committee of AMPI for the year 2015-16.

5. To examine and adopt the report of the Board of Trustees of the Assoc for the year 2015-16.

6. To examine & adopt the report of the CMPI for the year 2015-16. 7. To examine and adopt the audited statement of Accounts and Balance

Sheet of the Association for the year 2015-16 and the proposed budget for the year 2016-17.

8. To appoint statutory auditor of the Association for the year 2016-17 and fix the remuneration.

9. Approval for the formation of Kerala Chapter of AMPI 10. AMPICON2017 Progress Report & AMPICON 2018 Bids/ AMPI-AAPM

Workshop for 2018-2019 11. To discuss and decide the CMPI Proposal of 10 lakhs for CMPI Activities 12. To discuss AMPI Constitution amendments and form review committee 13. To discuss AMPI overseas travel grant and annual special general body

meeting 14. Any other matter with the permission of the Chair.

Sd/. (Dr.V.SUBRAMANI) Secretary, AMPI.

To All AMPI Members --------------------------------------------------------------------------------------------------------------------- Note: If there is no quorum at the scheduled time of meeting, the meeting will be adjourned for an half-an- hour. The adjourned meeting will be held at the same venue with same members present and all the items mentioned in the agenda will be transacted.

Minutes of the Annual General Body Meeting 2016 of Association of

Medical Physicists of India

The Annual General Body Meeting of Association of Medical Physicists of India was held on 19th November, 2016 at AMPICON2016 venue, Hotel Marriot and Convention Centre, Hyderabad. The AMPI Officers i.e. President, Vice-President, Secretary and Treasurer were on the Dias. The meeting attended by 162 AMPI members. The President, AMPI opened the meeting by welcoming all members. The President, AMPI asked the Secretary AMPI to proceed the meeting with listed agenda. The following decisions were taken based on the discussion with all members in the house.

Agenda Item 1: To read and confirm the minutes of the 39th Annual General Body Meeting which was held on 26th September 2015 at KIMO, Bangalore Read and approved of the 39th GBM held in Bangalore. Proposed by Dr Lalit Mohan Aggarwal and seconded by Dr R. Nathuram. Agenda Item 2: To Read and confirm the minutes of the special General Body meeting which was held on 21st November,2015.

• Honorary award committee to be added as decided in the last GBM held in Kovalam.

• The proposal from the Prof P.S Negi award for medical physicist was discussed and the house suggested to close this matter as no further communication was received from him in the query raised by AMPI office. Proposed by Shri M.P.S Mann and seconded by Dr Sudhir Kumar.

Agenda Item 3: To Read and confirm the minutes of the Special General Body meeting which was held on 09th July,2016 at GTB Hospital Delhi

With respect to New Delhi SGBM, this GBM decided that no legal notice be sent. Dr S.D Sharma suggested to AMPI to write RTI to AIIMS ,New Delhi, AIIMS Jodhpur and AIIMS Patna regarding qualification. Secretary will write to AIIMS, Jodhpur and AIIMS Patna and President to write AIIMS, Delhi. Agenda Item 4: To examine & adopt the report of the Executive Committee of AMPI

for the year 2015-16.

GBM decided that • if conference is organized by an institution and the request is from the Institution for the seed

money will be Rs.,50,000.00 ( fifty thousand only) • If the request is from the AMPI chapter, the seed money will be Rs.2 lakhs. ( Two lakhs only)

with existing condition of AMPI • It is decided that Rs 1 lakh for workshop may be given to the Organizer (Chapter and

Institution) exclusively for TA & DA faculty and participants subjected to EC approval. • Regarding the subcommittee GBM decided the matter as closed. • GBM decided that AMPI should have Newsletter and Dr Pratik Kumar will be authorized to be

Editor

Agenda Item 5: To examine and adopt the report of the Board of Trustees of the Assoc for the year 2015-16

Approved by GBM (report of BOT).

Agenda Item 6: To examine & adopt the report of the CMPI for the year 2015-16. Approved by GBM (Report of CMPI 2015-16.)

Agenda Item 7: To examine and adopt the audited statement of Accounts and Balance Sheet of the Association for the year 2015-16 and the proposed budget for the year 2016-17. Agenda Item 8: To appoint statutory auditor of the Association for the year 2016-17 and fix the remuneration.

Agenda Item 9: Approval for the formation of Kerala Chapter of AMPI

Agenda Item 10: AMPICON2017 Progress Report & AMPICON 2018 Bids/ AMPI-AAPM Workshop for 2018-2019

Agenda No. 7, 8 ,9 & 10 Approved unanimously. AAPM - AMPI workshop 2018-19 to be decided by AMPI EC

Agenda Item 11: To discuss and decide the CMPI Proposal of 10 lakhs for CMPI Activities

Agenda No. 11 money 10 lakhs to be given to CMPI for this year approved

Agenda 12,13 and 14 could not discussed due to time constraints.

At the end of the meeting Secretary thanked all the members in the house and the meeting ended with thanks to the chair.

*****************************************************

ASSOCIATION OF MEDICAL PHYSICISTS OF INDIA (Regd. No. 421/1976 GBBSD, Public Trust F 4238)

www.ampi.org.in (An Affiliate of the INDIAN NATIONAL SCIENCE ACADEMY & the INTERNATIONAL ORGANIZATION FOR MEDICAL PHYSICS) C/o Radiological Physics & Advisory Division, Bhabha Atomic Research Centre CT&CRS Building, Anushaktinagar, MUMBAI – 400094. Phone. : +91–22–2559 8713/ 8654/ 28656 Fax: +91–22–25519209

President Vice President Secretary Treasurer

Dr. M. Ravikumar Dr. R.M. Nehru Dr.ChallapalliSrinivasDr. K.M.Ganesh

Agenda &Minutes: The 39th Annual General Body Meeting of the AMPI of India held on

26th September 2015(Saturday) at 16.00 hrs (4.00 PM), KMIO, Bangalore – 560 029 Page 1

GENERAL BODY MEETING - 2015

Date: 25th August 2015

The 39th Annual General Body Meeting of the Association of Medical Physicists of India will be held on 26th September 2015(Saturday) at 16.00 hrs (4.00 PM), Kidwai Memorial Institute of Oncology, Bangalore – 560 029.

Agenda of the Meeting

1. To read and confirm the minutes of the 38th Annual General Body Meeting of the

Association of Medical Physicists of India will be held on 8th August 2014 (Friday) at

14.30 hrs at RPAD, Mumbai – 400 094 .

2. To examine & adopt the report of the Executive Committee of AMPI for the year 2014-

15.

3. To examine and adopt the report of the Board of Trustees of the Assoc. for the year

2014-15.

4. To examine and adopt the audited statement of Accounts and Balance Sheet of the

Association for the year 2014-15 and the proposed budget for the year 2015-16.

5. To appoint statutory auditor of the Association for the year 2015-16 and fix the

remuneration.

6. Announcement of results of AMPI Elections (2015-17) & Office bearers for EC and BOT

for the term 2015-17.

7. AMPICON 2017 Bids.

8. Any other matter with the permission of the Chair.

All the members are requested to attend the meeting.

Sd/- (Dr. ChallapalliSrinivas)

Secretary, AMPI To, All AMPI Members

-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Note: If there is no quorum at the scheduled time of the meeting, the meeting will be adjourned for half an hour.

The adjourned meeting will be held at the same venue and with the same members present, and all the items

mentioned in the agenda will be transacted.

-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------







Minutes of 39th GeneralBody Meeting of Association of Medical Physicists of India

The 39th GeneralBody Meeting of Association of Medical Physicists of India was held on 26th September, 2015 (Saturday) at 16.00PM in the Kidwai Memorial Institute of Oncology

(KMIO) in Bangalore. The attendance of AMPI members are enclosed as annexure-I. Secretary,

AMPI was not available as he has proceeded with most important personal prior commitment.

The President (Dr.M.Ravikumar), AMPI chaired the GeneralBody Meeting & he welcomed all

AMPI members. President requested Treasurer-AMPI (Dr.K.M.Ganesh) to conduct the

proceeding of the meeting with listed agenda and following decisions were taken.

Agenda of the meeting:

Agenda No.1: To read and confirm the minutes of the 38th Annual General Body Meeting of

AMPI which was held on 08th August, 2014 at RPAD, BARC, Mumbai.

Dr.K.M.Ganesh, Treasurer, AMPI have read and confirmed to the house about the minutes of 38th

Annual General Body Meeting which was held on 08th August, 2014 at RPAD, BARC, Mumbai.

Agenda No.2: To examine and adopt the report of the Executive Committee of AMPI for the year

2014-2015.

The Treasurer, AMPI informed to the house about the report of Executive Committee of AMPI

for the year 2014-2015.

Agenda No.3: To examine and adopt the report of the Board of Trustees of AMPI for the year

2014-2015.

The Treasurer, AMPI informed to the house about the report of Board of Trustees of AMPI for

the year 2014-2015.

Agenda No.4: To examine and adopt the Audited Statement of Accounts and Balance Sheet of the

association for the year 2014-2015 and the proposed budget for the year 2015-2016.

The audited statement of Accounts and balance sheet of the association for year 2014-2015 was

placed in the house. The same was proposed by Dr.T.Ganesh and seconded by Dr.K.J.Maria Das

for approval. The approval for proposed budget for the year 2015-2016 was proposed by

Dr.P.G.G.Group and seconded by Prof.Kaliayappan.







Agenda No.5: To appoint statutory auditor of Association for the year 2015-2016 and fix the

Remuneration

The Treasurer, AMPI informed the house about the auditor appointment and present

remuneration by AMPI. Considering the less auditing fee with present auditor, the house

unanimously decided that the same auditor may be continued with same remuneration. The

house has approved for the same.

Agenda No.6: Announcements of results of AMPI Elections (2015-2017) & Office bearers for EC

and BOT for term 2015-2017.

Dr.K.M.Ganesh, Treasurer, AMPI informed to the house about the results AMPI Elections (2015-

2017) & Office bearers for EC and BOT for term 2015-2017 and the newly elected ECmembers

including office bearers and Board of Trustees of AMPI. The names of AMPI EC and BOT for

2015-2017 are attached as in annexure-IV. Dr.Senthil Kumar proposed and Dr.Pichandi seconded

for the approval and it was approved by the house.

Agenda No.7: AMPICON 2017 Bids:

Dr.K.M.Ganesh, Treasurer, AMPI informed to the house that AMPI received bids to host

AMPICON2017 from the following institutes (4 Nos)

Applications received (4Nos) towards AMPICON 2017 bidding.

Bidding will take place at 39th AGM of AMPI, Bangalore on 26th September 2015.

Institute Place Bidding person with contact details

SMS Medical College & Hospitals JAIPUR

Dr. ArunChougule

Dean, Faculty of Paramedical Sciences,

Professor Medical/Radiation Physics & RSO

SMS Medical College & Hospital

JAIPUR - 302004, INDIA

Phone : + 91-141-2700357

Mobile- 9928140113

Email: [email protected],

[email protected]

KokilabenDhirubhaiAmbani Hospital

& Medical Research Institute

(KDAH)

MUMBAI

DrDayananda S Shamurailatpam,

Chief Medical Physicist,

Department of Radiation Oncology,

KokilabenDhirubhaiAmbani Hospital &

Medical Research Institute,

Four Bungalow, Andheri (W),

MUMBAI-400053. INDIA

Phone : +91 22 30971924, +91 9321526626

Email: [email protected],

mailto:[email protected]

mailto:[email protected]







[email protected]

Seth NandalalDhoot Hospital AURANGABAD

Mr. Shilvant D.V.

Sr. Medical Physicist & R.S.O.,

Radiotherapy Department,

International Oncology Services Pvt. Ltd.,

C/o Seth NandlalDhoot Hospital,

A-1, MIDC Area, Chikalthana, Jalna Road,

AURANGABAD-431 210, (Maharashtra).

Ph. (0240) 2489001 (10 Lines); Fax (0240)

2485331

(M)+91 9422276406/ +917028949394

Email: [email protected]

AH Regional Cancer Centre CUTTAK

Dr. PK Hota (RSO)

Associate Prof. & Head, Dept. of Medical

Physics, AH Regional Cancer Centre,

CUTTACK-753 007 (Odisha), INDIA.

Cell: 09437271485

Email: [email protected]

Out of four bids, one received from Dr. P.K.Hota Cuttack, Orissa was withdrawn in duly writing

by email dated 24th September 2015 to Secretary, AMPI. (Screen shot of same is as follows)

The bidder from Aurangabad could not attend the GBM and not participated in the bidding

process. Therefore only two bid applications (from Jaipur and Mumbai) were considered for the

bidding. Both bidders from Jaipur & Mumbai (Prof.ArunChougule&Dr.Dayanand Sharma) have

presented through power point presentation. Finally, it has been decided that secret ballot voting

method may be adopted for choosing the venue of AMPICON 2017.

Based on secret ballot voting, the bid application from Jaipur is elected & hence SMS medical

college, Jaipur, Rajasthan is going to host AMPICON 2017 in Jaipur.







Agenda No.8: Any other matter with permission of the chair

1. Dr.S.D.Sharma clarified the queries from house that there will be huge penalty for

non-regularization of AMPI trust for the last more than 20 years with Charity

Commission and he requested that the regularization of AMPI Trust with Charity

Commission, Bombay is to be considered as top priority and it is job of outgoing

Secretary of AMPI to expedite and complete the process

2. Unified Syllabus for Medical Physics course is almost completed and follow-up is

required for further implementation.

3. Treasurer, AMPI informed to the house that organizing Secretary of AMPICON 2014

has not yet submitted the audited report and not handed over the surplus fund to

AMPI. After detailed discussion, the entire house had shown the displeasure about

non-submission of audited report and handed over the surplus fund to AMPI. It is also

decided that the newly elected Executive Committee should deal with this important

issues by writing a strong letter so as to submit the audited report of AMPICON2014.

4. Providing the budget for conducting CMPI was discussed and the same was proposed

by Dayanand Sharma and seconded by Dr.S.P.Agarwal. The house washas approved

the same.

5. Later providing the budget for conducting Radiation Safety courses by AMPI and

RPAD, BARC was discussed and the same was proposed by byDr.S.D.Sharma and

seconded by Dr.Kulkarni. The house has approved the same.

6. Dr.S.P.Agarwal has raised the concern about the balance sheet of audit report and

requested the Treasurer, AMPI to explain detail of the same as it was not clearly

understood.

Meeting was ended with thanks to the chair.

--------------------

ASSOCIATION OF MEDICAL PHYSICISTS OF INDIA (Regd. No. 421/1976 GBBSD, Public Trust F 4238) www.ampi.org.in

(An Affiliate of the INDIAN NATIONAL SCIENCE ACADEMY & the INTERNATIONAL ORGANIZATION FOR MEDICAL PHYSICS) Regd. Off.: C/o Radiological Physics & Advisory Division, Bhabha Atomic Research Centre CT&CRS Building, Anushaktinagar, MUMBAI – 400094. Phone: +91–22–2559 8713/ 8654/ 28656 Fax: +91–22–25519209

President Vice President Secretary Treasurer Prof. Arun Chougule Mr. N.Balasubramanian Dr. V Subramani Dr. E.Varadharajan

NOTICE FOR SPECIAL ANNUAL GENERAL BODY MEETING 2015

Ref: AMPI/SGBM/2015-17/001 Dated: 6th November, 2015 To All Members of AMPI, On behalf of the AMPI, I am pleased to notify all members to attend the Special Annual General Body Meeting (SAGBM) of the Association of Medical Physicists of India, which will be held on 21st November, 2015 (Saturday) at 17.00 hrs (5.00 PM), at AMPICON2015 venue KTDC, Samudra, Kovalam, Thiruvananthapuram, Kerala with following special agenda.

Special Agenda of the Meeting

1. To propose the motion on MCI and AERB related Professional issues

2. To discuss and decide about Reorganization of AMPI Chapters’

3. To examine and approve the remmendations of Executive Committee (to confer Honorary Membership etc.)

4. To update the progress of organizing committee of AMPICON2016 & Future Plans

5. Any other important matters with permission of the Chairman

Thanking You

Sd/. (Dr.V.Subramani)

Secretary, AMPI Encl: (i) Annual Report for 2014-2015 Distribution:

To All AMPI Members

Note: If there is no quorum at the scheduled time of the meeting, the meeting will be adjourned for half an hour. The adjourned meeting will be held at the same venue and with the same members present, and all the items mentioned in the agenda will be transacted.

http://www.ampi.org.in/

Minutes of the Special Annual General Body Meeting 2015 of Association

of Medical Physicists of India

The Special Annual General Body Meeting of Association of Medical Physicists of India was held on 21st November, 2015 at AMPICON2015 venue, Kovalam, Thiruvananthapuram, Kerala. The AMPI Officers i.e. President, Vice-President, Secretary and Treasurer were on the Dias. The meeting attended by 107 AMPI members. The President, AMPI opened the meeting by welcoming all members. The President, AMPI asked the Secretary AMPI to proceed the meeting with listed agenda. The following decisions were taken based on the discussion with all members in the house.

Agenda Item 1: To present the motion on MCI and AERB Related Issues MCI Issue: Revision on MCI minimum qualification criteria for Radiological/Medical Physics Teachers The Secretary, AMPI informed to the house that revision/correction in the essential qualification for teachers in the discipline of Radiological Physics/Medical Physics is still pending despite of previous AMPI office repeated requests to MCI. The newly elected AMPI office has recently submitted a memorandum to MCI on this matter and requesting MCI to make necessary corrections in the essential qualification for teachers in the discipline of Radiological Physics/Medical Physics as per the Gazette Notification gazette vide part-III, Section-4 dated 23 March, 2010. On this issue Dr.Ajaj Srivastava asked secretary to updates the house. The Secretary, AMPI requested the President, AMPI to respond to Dr.Ajaj Srivastava, since the President, AMPI was involving from the beginning on this matter.

The President, AMPI replied that the essential educational qualification for Radiological Physics/Medical Physics teachers, as per the gazette notifications are not reflecting in Minimum Qualification for Teachers in Medical Institutions Regulations, 1998 (Amended up to May 2015) which are available on MCI website. The president, AMPI informed to the house that MCI has accepted basic qualification as per the AERB recent safety code i.e. M.Sc. Physics + DRP or M.Sc. Medical Physics along with one year internship, instead of M.Sc. (Physics), Biophysics and M.Sc. chemistry etc. He has also informed to the house that the PhD is not required as an essential qualification for the Assistant professor in Radiological Physics/Medical Physics. The same was appreciated by the house. It was also brought to the notice by members from the house that regarding MCI requirements of staffing for starting radiotherapy department in medical institute/college, it is mentioned that requirement of a “Physicist”. However the house was discussed the same and unanimously agreed that it should be mentioned as “Assistant Professor of Radiological Physics/Medical Physics” rather than a physicist so that he/she will be involved in teaching and training as per the MD Radiotherapy curriculum. Further, the house discussed and agreed that MD Radio-diagnosis course also requires at least one teaching faculty post of Assistant Professor of Radiological Physics/Medical Physics to take care of teaching and training. Proposed by: Dr. Shobha Jaya Prakash Nair & Seconded by: Dr.Ajay Srivastava AERB IssuesNo.1: Separate Department & Head of Medical Physics in Medical Institution in India The Secretary, AMPI informed to the house that executive members have brought to notice of the executive committee of AMPI regarding staffing in Radiotherapy in the AERB safety code. It is mentioned as one Chief Radiation Oncologist and one Chief Radiation Therapy Technologist along with other requirements based on number of patients. However, for Medical Physics cadre, the chief position was not mentioned in parallel to others. The same matter was discussed in the EC and decided to take up the matter to the Special General Body approval for making separate department

of medical physics and also head of medical physics as the chief of the department. The house also discussed the need for separate department of medical physics in order to carry out independent responsibilities such as radiological safety and quality assurance programme along with other patient-related responsibilities to ensure the safety and quality of radiation treatment of cancer patients. It was agreed by the house and further decided that AMPI office should send a memorandum requesting to AERB for making an amendment in the safety code for separate department of Medical Physics and Head of Medical Physics as the chief of Medical Physics cadre. AERB Issue No.2: Amendment by removing the Dosimetrist staffing in the recent AERB code The Secretary, AMPI informed to the house that executive members have brought to notice of the executive committee of AMPI about the need of amendment by removing the post of Dosimetrist in the AERB safety code. The executive committee of AMPI discussed about the need of Dosimetrist post in detail and decided by majority of voting that at present the post of Dosimetrist is not needed or required. Because at present there is no programme in our country which is conducting such course of Medical Dosimetry, practically no manpower is available for recruiting the same. Therefore it was decided to take up the matter to the Special General Body approval. All members present in the house have agreed for the same and the decision was taken with majority voting in support of the agenda. Further, it was decided that AMPI office should send a memorandum requesting to AERB to make amendment by removing the Dosimetrist staffing in the recent AERB code. AERB Issue No.3: Inclusion of Radiation Safety syllabus in the MD (Radiotherapy, Radiodiagnosis and Nuclear Medicine) Programmes in Medical Institution The Secretary, AMPI informed to the house that EC members have brought to notice of the executive committee of AMPI about the need for the inclusion of Radiation Safety syllabus in the MD (Radiotherapy, Radiodiagnosis and Nuclear Medicine) Programmes. Dr.S.D. Sharma has informed that it may have negative impact as well because many radiation oncologists are willing to become RSO. Prof. Arun Chougule replied that RSO responsibilities are basically duties of Medical Physics related work such as to carry out the quality assurance and quality control and hence becoming RSO by oncologists may not be practically possible. All members present in the house have agreed for the same and it was decided that AMPI office will write to AERB in the matter. Proposed by; Suresh Pangam seconded by: Dr.Raghukumar AERB Issue No.4: Amendments in e-LORA system i.e. mandatory provision for filling Make and Model of the Equipment during layout plan submission time. The Secretary, AMPI informed to the house that EC members have brought to notice about requirements of amendments in e-LORA system regarding mandatory provision for filling make and model of the equipment during layout plan submission time and hence it has decided to take up this matter to the special General Body approval. The same matter was discussed in the house that the correct make and model of the equipment is not possible to know before finalizing tender therefore it was felt that only specific energy needs to be filled instead of make and model of the equipment. The house was unanimously agreed for the same decision and further decided that AMPI office should send a memorandum requesting to AERB for amendments in the e-LORA system to this effect. Agenda Item: 2: To discuss and decide about the re-organization of the AMPI Chapters The Secretary, AMPI informed to the house that some of the members have brought to the notice of AMPI office regarding the need for re-organization of the AMPI chapters. Dr.Madhavanath has informed to the house that there is no uniform number of states included in the regional chapters of AMPI and there is a need for re-organizing AMPI chapters. He has also informed to the house that

AMPI chapters are not necessary to conduct annual conference which usually falls within 2-3 months’ time after the national annual conference and hence it may not be possible to have quality research papers in the subsequent chapter annual conferences. He also suggested that chapters can have workshops, CME and symposia instead of annual conferences. Most of the members in the house were agreed for the same suggestions, however it needed more discussion with chapters. Proposed by; Dr.Madhavanath seconded by: Dr.S.D.Sharma. However, regarding the re-organization of AMPI chapters the most of the members present in the house were of the opinion that there is no such need to reorganize the AMPI chapters & its function. It was decided that all AMPI chapters will functional as per existing AMPI constitution. Proposed by Dr.Rajesh Khinikar & Seconded by Dr.R.Ravichandran Agenda Item3: To examine and approve the recommendation of Executive Committee Seeking approval for EC recommendation #1: To confer the honorary membership The Secretary, AMPI informed to the house that executive committee of AMPI decided to confer honorary membership of AMPI to Dr.Slavik Tabakov, who is presently a Programme Director & Consultant Medical Physicist at King’s College London (KCL), School of Medicine at the Dept. Medical Engineering and Physics, King’s College Hospital London, UK and also present President of International Organization for Medical Physics (IOMP). After detailed deliberations on this matter, the house approved the proposal of honorary membership to Dr.Slavik Tabakov by majority voting. However the second proposal of conferring honorary membership to Dr. Tea-Suk Suh who is a Professor of Biomedical Engineering, in the Catholic University Medical College &Director of Research Institute of Bio medical Engineering, Seoul, Korea, is deferred. It was also decided that the Honorary Award Committee should be constituted to confer the honorary membership of the association. Seeking approval for EC recommendation #2: Constitution of AMPI-EC-Subcommittees The Secretary, AMPI informed to the house that executive committee of AMPI decided to constitute subcommittees under AMPI-EC having members of outside executive committee and hence it is decided to take up the same matter to the special General Body for the approval. The Secretary, AMPI has proposed subcommittees under six heads such as Education and Training committee, Professional Development Committee, Science Committee, Administrative Committee, Publication Committee and Finance Committee through power point presentation to the members present in the house. All members present in the house advised to the AMPI office that the detailed roles and responsibilities and purpose of subcommittees’ should put in the AMPI website for referral of AMPI members before approving the same. Seeking approval for EC recommendation #3: instituting P.S.NegiMedal for Best Research Paper Award for Medical Physicists In India

• The Secretary, AMPI informed to the house that the proposal from Prof.P.S.Negi for instituting medal for best research paper award for best papers published in international peer reviewed journal like PMB, Medical Physics, JACMP, IJROBP, Green Journal and Medical Dosimetery for practising Medical Physicists in India. This medal should be awarded (cash award of Rs, 10,000/) out of the yearly interest of the fixed deposit of rupees two lakhs which will be donated to AMPI by Prof.P.S.Negi. The same proposal was approved in the AMPI-EC and hence decided to take up the matter to the special general body meeting. During the discussion on the agenda some of the members felt that the clarification should be sought from the proposer whether it is applicable to Medical Physicists those who are working in hospitals only or all members of the AMPI. Therefore, it is decided that the same approval from the house of SGBM is subject to the clarification from the proposer. Based on the clarification from the proposer, AMPI office will take the matter again to the General Body through group emails to all AMPI members via our Website. AMPI office will intimate to the proposer about the final outcome of the pending approval accordingly.

•

Amendments based on GBM2016; The proposal from the Prof P.S Negi award for medical physicist was discussed and the house suggested to close this matter as no further communication was received from him in the query raised by AMPI office. Proposed by Shri M.P.S Mann and seconded by Dr Sudhir Kumar. Agenda Item4: To Update the Progress of AMPICON2016 & 40 Years of AMPI celebration The Secretary, AMPI invited the organizing Committee of AMPICON2016 to update the progress of the AMPICON2016 and Dr.Krishnamurthy Chairman, organizing Committee have made power point presentation about the AMPICON2016 arrangements and he informed to the house that detailed committees will be formed in consultation with AMPI office soon and organizers of AMPICON2016 agreed to follow all the norms of AMPI in conducting the conference. It has also unanimously decided by the house that the forthcoming AMPICON2016 will be of 40th Year of AMPI and celebration to be arranged accordingly and all announcement of AMPICON2016 should emphasis the 40th Year of AMPI. Agenda Item 5: Any other important matters with permission of the chair

1. Dr.Vishnu has informed to the house that the presently the Medical Physicists designation in

all Kerala Medical Colleges are as “Physicist cum Assistant professor” and suggested to take this matter through AMPI to make uniform designation throughout the country.

2. Dr.P.G.G.Kurup has suggested that there is need of minimum two Medical Physicists for a single machine because of heavy workloads on RSO and the house was unanimously agreed for the same.

3. Dr.P.Kaliappan has suggested to the house that there should be uniform educational qualification and syllabus throughout the country. He also asked for clarification that in a situation where a single Medical Physicist or Faculty is appointed for all three disciplines such as Radiotherapy, Radiodiagnosis and Nuclear Medicine how to spend man-hours in each department. The President replied that this is very important concern and need to take this matter to the hospital/institute management for recruiting appropriate manpower as per the practice being carried out by the institute. Upon his further clarification regarding levels of RSO appointed in Radiotherapy, Radiodiagnosis and Nuclear Medicine departments, Dr.S.D.Sharma clarified that RSO level I and RSO level II will be adequate for Radiodiagnosis and Nuclear Medicine without cyclotron facility and whereas RSO level III is required for Radiotherapy department.

4. Dr.S.P.Agagarwal has suggested that there should be a minimum syllabus of Radiation Safety for CMPI accreditation examination and further he suggested that there should be a common syllabus of Radiation safety for both M.Sc+DRP and M.Sc Medical Physics courses to have a homogeneous pattern and will be helpful for students appearing in the RSO examination latter.

5. Dr.B.S.Rao has suggested that there should be expert for teaching Radiobiology to radiation oncology and Medical Physics courses in order to give importance of radiobiology syllabus as required in the educational curriculum. He also suggested that there should be a dedicated radiobiology workshop/teaching course periodically for all Medical Physicists in the country.

6. Mr. Rituraaj Upretti has asked about the status of one man one post for the executive members of the AMPI since it was already decided by the previous EC meeting. It has been discussed in detail in the house and decided that any individual member on their own offering resignation from the more than one post is welcome measures. However, most of the member’s opinion from the house that this needs to be discussed further and to make amendments in the AMPI constitution to this effect so that implementation becomes easy.

At the end of the meeting Secretary thanked all the members and the meeting ended with thanks to the chair.

ASSOCIATION OF MEDICAL PHYSICISTS OF INDIA(Regd. No. 421/1976 GBBSD, Public Trust F 4238) www.ampi.org.in(An Affiliate of the INDIAN NATIONAL SCIENCE ACADEMY &

the INTERNATIONAL ORGANIZATION FOR MEDICAL PHYSICS)Regd. Off.: C/o Radiological Physics & Advisory Division, Bhabha Atomic Research Centre

CT&CRS Building, Anushaktinagar, MUMBAI – 400094.Phone: +91–22–2559 8713/ 8654/ 28656 Fax: +91–22–25519209

President Vice President Secretary TreasurerProf. Arun Chougule Mr. N.Balasubramanian Dr. V Subramani Dr. E.Varadharajan

NOTICE FOR SPECIAL GENERAL BODY MEETING

Ref: AMPI/SGBM/2016-17/001 Dated: 23rd June, 2016

To

All Members of AMPI,

Warm Greetings!,As you all may be aware that there are anomalies in qualification and nomenclature for recruitingMedical Physicists/Faculty in advertisements recently published by govt.institutions and AMPI hasrepresented its memorandum for the amendments. However, general members of AMPI haverequested to call for special general body meeting to discuss/decide the further plan of action for thesame. The same matter was discussed in the last AMPI-Executive Committee Meeting held on 12th

June,2016 at BARC, Mumbai and subsequently Executive Committee of AMPI, also decided toconduct a special general body meeting to discuss the specific agenda pertaining Medical Physicsprofessional issues.

Therefore, on behalf of the AMPI, I am pleased to notify all members to attend the Special GeneralBody Meeting (SGBM) of the Association of Medical Physicists of India, which will be held on 09th

July, 2016 (Saturday) at 14.00 hrs (2.00 PM), at Library Hall,Guru Teg Bahadur (GTB) Hospital,Dilshad Garden,Delhi with following special agenda.

Special Agenda of the Meeting

1. To discuss and decide the action plan on the educational qualification and nomenclature forrecruiting Medical Physicists/Faculty in Medical Institutions.

Thanking You

Sd/.(Dr.V.Subramani)

Secretary, AMPI

Distribution:

To All AMPI Members

Minutes of the Special Annual General Body Meeting 2016 of Association of Medical Physicists of India

The Special General Body Meeting of Association of Medical Physicists of India (AMPI) on demand of

AMPI members was scheduled at 2.PM on 09th July, 2016 at Library Hall, UCMS & GTB Hospital.

The AMPI Officers i.e. President, Vice-President, Secretary were on the Dias. Initially as there was no

quorum, the meeting was adjourned for 15 minutes and the actual meeting started at 2.15 PM. Total

of 42 AMPI members attended the meeting. The President, AMPI opened the meeting by welcoming

all members. The President, AMPI asked the Secretary AMPI to proceed the meeting with listed

agenda “

Agenda Item : To discuss and decide the action plan on the educational qualification and

nomenclature for recruiting Medical Physicists/Faculty in Medical Institutions

The following decisions were taken based on the discussion with all members in the house.

The Secretary, AMPI informed to the house that based on members request this SGBM meeting is

being organized to discuss and take action plan on anomalies in the educational qualification for post

of medical physicists/faculty as advertised in govt. institutions. The Secretary, AMPI showed the

power point presentation about issues related to Medical physics profession and he informed to the

house that AMPI has represented its memorandum to all concerned institutions as below mentioned

for the necessary action by making corrigendum in their respective advertisements;

(i) PGIMER, Chandigarh on qualification/nomenclature

(ii) AIIMS Patna on qualification/nomenclature

(iii) AIIMS Delhi on qualifications for faculty position

(iv) Health Minister on six AIIMS regarding creating faculty position for medical physics & non-

inclusion of medical physicist in the procurement of radiation therapy equipment

(v) AIIMS, Jodhpur on qualification/nomenclature

(vi) IOP, Bhubaneswar on Pay scale & Group-B

(vii) DSCI, Delhi qualification/nomenclature for nuclear medicine.

The Secretary, AMPI further informed to the house that AMPI had sent its representation to not only

to the above mentioned issues, but also issues related Medical Physics profession including the

Health Ministry issue of Medical Physicists under Allied Health Professional, MCI for qualification

amendments in Faculty position and AERB, Mumbai for removing Dosimetrist & others issues and

requested all members to provide further suggestion/action plan on this matter.

With respect to Health Ministry issue of Medical Physicists under Allied Health Professional, Dr. A.K.

Rath & Dr. Atul Tyagi stated that before AMPI representation received by Ministry, the Medical

Physicist was removed from the list of Allied Health Professional in the health ministry document. Mr.

Rajendra Kumar has suggested Medical Physicist should not be put in AHS, if required, even AMPI

may have to move to the court on this matter. Secretary, AMPI replied to Mr. Rajendra Kumar that

this matter was solved already and hence no need at this stage to go court.

Mr. Vinod Pandey asked about the status of MCI issues of qualification for faculty position. The

Secretary requested to President, AMPI to address the same as he is involved from the beginning.

The President, AMPI informed to the house that this issue is there from the year 1998, however in the

year 2015 January AMPI delegation met the President, MCI and subsequently on 15th November,

2015 the new AMPI office sent representation to MCI. There is a possibility to make amendments in

the qualification and separate medical physics department may not be accepted by MCI as per his

follow-up information from the concerned authorities. Dr.A.K.Srivastava has asked about AMPI

representation to MCI and Secretary, AMPI showed to the house about the AMPI representation

regarding qualification proposed for the faculty position. The members present in the house

unanimously suggested that once in a month follow-up may be required on MCI matter.

With regard to AERB issues related to removal of dosimetrist post in the AERB safety code, the

secretary, AMPI informed to the house that AERB has sent letter to AMPI in response to AMPI letter

dated 13-02-2016 based on Kovalam Special General Body decision on removal of dosimetrist post.

Further Secretary, AMPI informed to the house that recently AMPI delegation met with Chairman and

officials of AERB on 13-06-2016 at AERB Mumbai and addressed all core issues related to AERB. In

response to the AMPI delegation meeting, the Chairman AERB has written letter to the Chairman,

UGC for taking necessary action to ensure adequate faculty and infrastructure for running Medical

Physics course by making stringent affiliation process to the Universities and secretary, AMPI

showed the letter written by Chairman AERB to the Chairman, UGC to the members present in the

house. The members present in the house unanimously suggested that regular follow-up may be

required on the matter.

Mr. Ansari from Max hospital, Batinda has raised the question about the qualification/criteria for AMPI

life membership and involvement of Medical Physicists in conducting M.Sc RTT course. After the

detailed discussion on this matter, it was unanimously decided that issues of voting rights need to be

amended in AMPI constitution adapting due procedure and also decided that Medical Physicists

teachers should not encourage M.Sc RTT and involve as part time faculty for Medical Physicists

courses.

With regard to six AIIMS matter, it was discussed and decided that AMPI should sent the

representation to change the qualification for the post of Medical Physicists uniformly in all six AIIMS

and also AMPI delegation need to meet the Health Minister/Ministry officials within one month time to

address all matters of Medical Physics profession personally.

Regarding AIIMS, New Delhi matter related to the qualification for faculty position, it is decided that in

case AIIMS is conducting interview without necessary correction in the qualification, AMPI should

move to court for necessary action on the matter. It was also decided in the house that AMPI office

need to have regular follow-up on other remaining institutions and take necessary action accordingly.

At the end of the meeting Secretary thanked all the members, the authorities of GTB/UCMS and the

meeting ended with thanks to the chair.

--------------

Documents

NOTICE FOR 40TH ANNUAL GENERAL BODY MEETING 2016 - … FOR 40TH ANNUAL GENERAL BODY MEETING 2016 . ... To read and confirm the minutes of the 39th Annual ... AMPICON2017 Progress Report