Objectives

Understand the FI SAP coding Display fund center information Check whether budgets have been updated and the

available balance has been affected ZFD1

Check current budget and available budget on the budget report

ZFB1 Check original / revised budget at the department level

ZFBC Check the available cash for your Foundation fund.

ZFTB

Table of Contents

Task PageSAP Coding 5

Funds center hierarchy - FMSE 7

ZFD1 18

ZFB1 25

ZFBC 30

Search for foundation fund number - FM5S 41

ZFTB 46

Performance Support 50

SAP Coding

Fund Center / Cost Center

Grant

Sponsored class

GL Account, Commitment Item

Material Group (ME51N)

235110055

4000198

5500001 Supplies

550005 Office-Supplies

50005615 Supplies-Office

Term Example

FM (Funds Management) Module

Stores budgeting and fund accounting information

Budget - Expenditures - Encumbrances = Available Balance

Provide the lowest possible level to create a balance sheet in the system

Workflow will manage processes that were previously taken care of using the paper budget transfer form

FMSE

Display hierarchy variant of Fund Centers Drilldown to Person Responsible

Set-up according to the NKU Organization Chart

Controls workflow and helps with security 

Provides a list of fund cost centers by division/department/area

Enter Hierarchy Variant of 000 and FM Area of NK01. Click Display.

Display button

FMSE continued

Expand the folders to display Superior Fund Centers and Department Fund Centers.

Double click a Fund Center number to drilldown.

FMSE continued

The person responsible is displayed on the Basic data tab.

FMSE continued

The Superior funds center is displayed on the Hierarchy tab.

FMSE continued

KS13

Display Cost Center information Cost Center number Name Person responsible Cost Center Category

Revenue account Expense account Both

KS13 – Initial screen

Click the Match code button for Cost center.

1) Maximum no. of hits is 500

Click Continue

KS13 continued

Double click the Cost Center.

KS13 continued

Click Execute.

KS13 continued

1 2 3 4

Change Layout button

KS13 continued

Available Balance Reports

ZFD1 Check whether budgets have been updated and the

available balance has been affected ZFB1

Check current budget and available budget on the budget report

ZFBC Check original / revised budget at the departmente

level Available budget

ZFTB Check the available cash for your Foundation fund

ZFD1

4 pages of available balance information Commitment / Actuals line item detail Requisitions Purchase Orders Funds Reservations

Travel Encumbrances Parked actuals

Not paid by Accounts Payable Revised, Consumed, and Available budget

ZFD1

Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.

ZFD1 - Page 1At any time you can turn the navigation panel On/Off by clicking this button.

ZFD1 - Page 2

ZFD1 - Page 3

ZFD1 - Page 3 continued

ZFD1 - Page 4

ZFB1

1 page of available balance information

Budget Transfers Receiver / Sender

Re-allocations Sender / Receiver

ZFB1

Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.

At any time you can turn the navigation panel On/Off by clicking this button.

ZFB1 continued

ZFB1 continued

ZFB1 continued

ZFBC

1 page of available balance information

Original Budget

Revised Budget Line item detail

Available Balance

ZFBC

Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.

At any time you can turn the navigation panel On/Off by clicking this button.

ZFBC continued

ZFBC continued

Drilldown and exporting to Excel

Drilldown capabilities on Amount in any report

Export to Excel Select List from the Menu bar Select Export Select Local File Select Spreadsheet Click Enter Name the file Click Generate

Drilldown on Documents starting with 28

Click on Line Item Li to display the FI document.

Drilldown on Documents starting with 28 continued

Double-click on the Doc. Number to view FI documents.

Drilldown on Documents starting with 28 continued

You can double click the individual documents to see the FI-CA documents in more detail.

Export to Excel

Export to Excel continued

Name the file and change the directory if you want to save the file to another location.

Export to Excel continued

Drilldown to Print/Save in Excel format

Office Integration button

Select Microsoft Excel radio button

Click Continue

Office Integration

The report is now displayed in Excel format. Click the File button to Save a copy to your computer, to change Page Setup to Landscape before printing, and to Print.

Office Integration continued

FM5S

Display Fund number

Separate and distinct fiscal/accounting object containing a self-balancing set of accounts

Used to budget and control costs Identify source and use of funding

FM5S – Initial screen

FM Area is always NK01. Click Enter.

Click the Match code button.

FM5S continued

Maximum no. of hits is 500.

Click Continue.

FM5S continued

You receive a list of Fund numbers. You can search on name.

FM5S continued

ZFTB

ZFTB

At any time you can turn the navigation panel On/Off by clicking this button.

ZFTB continued

ZFTB continued

Drilldown to Campus Management documents

Double-click on balance.

Drilldown to Campus Management documents

Click on the checkbox against the FI Document for which you want to see the FI-CA documents and then click the button.

Drilldown to Campus Management documents

Click on the header button to view header detail information.

Drilldown to Campus Management documents

Double-click on Reference key to view

the FI documents.

Drilldown to Campus Management documents

Double-click on individual FI-CA documents to see

the individual FI-CA documents.

Drilldown to Campus Management documents

You can double click the individual documents to see the FI-CA documents in more detail.

Thank you!

We sincerely thank you for investing your time with us. Questions?