Oceanside Water DistrictRegular Board Meeting

FOB 360 Oceanside, OR 97134(503) 842-0370

owd-oregon.org

January 10,2017 Minutes

BOARD MEMBERS PRESENT:Henry Wheeler-Chairman, Charles Ansorge-Vice Chair/Treasurer, Spike Klobas-Secretary, Paul Newman, RobertGarrigues, absent.STAFF PRESENT:Julie Johnson-Office Manager, Alan Tuckey, Watermaster

1 CALLTO ORDER:1:00 PM at the Cape Meares Community Center.

2. APPROVAL OF AGENDA:Approval of the January 10, 2017 Board Meeting Agenda. Mr. Wheeler requested that an addition be made to theagenda, 9. B. IFA Loan Advance No. 15, and to authorize signature before next Board Meeting. A motion wasmade by Mr. Ansorge to approve the agenda for January 10,2017 Board Meeting, with the addition of9.B., motion was seconded by Ms. Klobas. Motion Passed.

3. GUESTS:HBH Engineering-Mike Henry, Robert & Carleen Steele, Pete Steen, Sue Beckman, Kevin & Kathy Burke.

4. GUEST COMMENT:A, Robert Steele, Oceanside Resident, had water damage to his home on December 23, 2016. NCI Boring

Company was doing underground boring on Portland and Lilac and hit a 4" waterline, causing water tocascade down the hillside and into the Steele's residence. A large sinkhole was created behind their home,and a large amount of the lower portion of their home was damaged by the water. NCI is claiming no fault, atthis time SDIS, OWD insurance agency, is agreeing to pay half of the cost to repair their home. $10,000 hasalready been spent for immediate cleanup of the water inside the home. OWD will contact SDIS, and keepSteele's informed on the'claim's progress. The sinkhole issue will be addressed immediately.

B. Pete Steen and Sue Beckman, Cape Meares Residents, were notified this month that they will be required tomove their existing service lines from the back yard of their homes to the front. The Phase 111 Improvements,being done by Advanced Excavating, will bring a new 6" water main into their neighborhood. There are fivehomes on 3rd and 41'1 Street N.W. that have this unique situation. Homeowner's will be required to move theirlines to the correct location at their expense. HBH recommended that the homeowner's stake where they wantthe new meters located for the Contractor's. Ms. Beckman requested that a timelier notification would beappreciated. HBH would like to see the relocation done in the next 90 days. A letter will be drafted and sentto the residents.

5. APPROVAL OF MINUTES:The December 13, 2016 Regular Board Meeting Minutes. Motion by Ms. Klobas to approve theDecember 13, 2016 Regular Board Meeting Minutes, motion seconded by Mr. Ansorge. Motion Passed.

6. REVIEW OF FINANCIAL STATEMENT:Financial Statements as of January 10,2017. Consensus was to approve the financial statements.

7. REVIEW & APPROVE OF ACCOUNTS PAYABLE:Accounts Payable from December 13, 2016 thru January 10, 2017 were presented for Board Approval. A motionwas made by Mr. Ansorge to approve the accounts payable from to December 13,2016 thru January 10,2017, motion seconded by Ms. Klobas. Motion Passed.

8. ON-GOING BUSINESS:A. HBH-M ike Henry

1. Oceanside Water Treatment Plant slab was poured today for the addition, the block builder will start workon the addition next week. Two of the submersible pumps have been removed from the Plant. Windows

Oceanside Water DistrictRegular Board Meeting

FOB 360 Oceanside, OR 97134(503) 842-0370owd-oregon.org

and doorways have been removed and boarded up in preparation, causing a difficult working environmentfor the Plant operators. 2KG is also working at the Cape Meares Treatment Plant location clearing brushfor the new backwash pond. Mr. Tuckey has received permission from Stimson to place the spoils on theirland, the adjacent property. Doug Sweeny, 2KG, has been working with HBH to have all submittals in thecorrect format. Vein Gardner, 2KG, is the on-site coordinator for the project.

2. Engineering America Pay Request No. 5 is pending on payroll certification, and as-builts. EngineeringAmerica inc. Pay Request No. 5, in the amount of $53,162.95, was recommended for approval subject topayroll certification, an original signed copy returned to HBH, and verification that all sub-contractorshave been paid in full. A motion was made by Mr. Ansorge, to approve Pay Request No. 5 toEngineering America in the amount of $53,162.95, subject to payroll certification, original signedcopy returned, and verification that all sub-contractors have been paid in full, motion was secondedby Mr. Newman. Motion Passed. A motion was made by Mr. Newman to allow Mr. Wheeler to signa letter certifying substantial completion of the Oceanside 200,000-gallon Reservoir, motion wasseconded by Mr. Ansorge. Motion Passed.

3. 2KG Contractors, Inc. Pay Request No. 1 in the amount of $200,056.72 was recommended for approval.A motion was made by Mr. Ansorge to approve 2KG Contractors, Inc. Pay Request No. 1 in theamount of $200,056.72, motion seconded by Mr. Newman. Motion Passed.

4. 2KG Contractors, Inc. Change Orders No. 1-8 were reviewed by HBH. HBH recommends approval of2KG Change Order(s)No. 2, 4, 5, 9, 10, 11. See attached list. Change Order No. 13 was recommendedfor rejection. A motion was made Mr. Ansorge to approve 2KG Change Order No. 2,4,5,9,10,11, andto reject Change Order No. 13, motion was seconded by Ms. Klobas. Motion Passed.

5. Rosenberg Water Rights to Baughman Creek have been signed over to OWD by the property owner, andMr. Rosenberg. Mr. Tuckey has sent the information on to HBH to complete the title transfer applicationand submission. Mr. Henry will check on the progress of the title transfer.

6. Gantt Charts, see attached. Mr. Newman requested a bigger project detail.B. Oceanside Clean Water Subcommittee Update:

1. Roger VanDyke, Stimson, was unable to attend today's meeting. Mr. Newman had previously given Mr.VanDyke a large informational packet regarding the dye test he has proposed to do in the Short CreekWatershed. Mr. VanDyke does not agree on the safety of the rhodamine dye that is proposed to be placed inthe stream for a time of transient test. Mr. Newman is considering drawing samples, using a POSIS filter, andor an automated sample taker for an extended period of time. This would be done prior to, and during, aplanned herbicide application, to test for a possible contamination threat to the water. The intake to the Plantwould remain off, for 2-3 days, during this time.

C. Coleman Creek Intake1. Opening for Grants applications is April 2017 thru October 10,2017. SDIS also has funding available.

D. Cape Meares Loop Road Relocation may impact Coleman Creek Watershed. OWD Board Members, RobertGarrigues, and Charles Ansorge, and OWD Watermaster would like to interface with Liane Welch, Road Dept.A motion was made by Mr. Newman to allow Mr. Garrigues, Mr. Ansorge, and Mr. Tuckey to interfacewith I Jane Welch, Tillamook County Road Department, motion was seconded by Mr. Ansorge. MotionPassed.

9. NEW BUSINESS:A. SDIS Claim, previously outlined in 4.A. Karen McClintick, SDIS, will be contacted again regarding this claim.B. IFA Loan Advance No. 15 will be drawn up before next meeting and sent to IFA for approval. A motion was

made by Mr. Wheeler to prepare Loan Advance No. 15, and have two Board Members sign before nextBoard Meeting, motion was seconded by Mr. Ansorge. Motion Passed.

Oceanside Water DistrictRegular Board Meeting

FOB 360 Oceanside, OR 97134(503) 842-0370

owd-oregon.org

1 0. DISTRICT REPORT: See attached. Mr. Tuckey was involved in a car accident, resulting in the Ford Ranger beingdamaged, estimated cost to repair is $6,000.

1 1 . OFFICE REPORT: See attached.12. CORRESPONDENCE: Leak Relief was requested from a homeowner in the Capes. A motion was made by Mr.

Ansorge to approve the leak request in the amount of $40.50, motion was seconded by Ms. Klobas. MotionPassed.

13. COMMISSIONER COMMENTS:A. The next Regular Board Meeting is set for February 21, 2017 in Oceanside.

Consensus agreed to the meeting date.B. Mr. Ansorge agreed to sign month end checks 1/31/17.C. Mr. Newman requested the Board recess for Executive Session.

14. A motion was made by Mr. Wheeler to recess at 3:57 p.m. for Executive Session, Mr. Newman seconded themotion. Motion Passed.

15. Executive Session: No action taken.16. Return to Regular Session at 4:08 p.m.17. Meeting Adjourned at 4:17 by a motion made by Ms. Klobas, and seconded by Mr. Newman. Motion Passed.

iully submitted^by:

Charles Ansorge, Vice-Chair/TreasurerMinutes taken by Julia Johnson, Office Manager