October 2016 AzWater Conference Committee Meeting Sponsored by:

October2016 AzWater Conference

Committee MeetingSponsored by:

Presentation TitleOctober 2015

Welcome & Introductions

• Recognition• Existing Members• New Members


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Meeting

June 12

Committee Schedule

2015 Review

Strategic Plan Update /

Select Theme

Sub-Committee / Assignment

s

Meeting

July 10

2016 Upgrades

Preview Video

Program Theme & Outline

Operator Training

Meeting

Aug 14

Abstract Submissio

n

Technical Tracks

Smart Phone App

BBQ / Keynote

Retreat Review

Meeting

Sept 18

Website

Smart Phone App

KeynoteSpeaker

Career Fair / Site

Select

Exhibit Hall / EHHH

Meeting

Oct 16

Abstract Update

Panel Discussio

n

Budget

Awards

Vendors/ Exhibit

Hall

2016 Conference Monthly Planning


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2016 Conference Monthly PlanningMeeting

Nov 13

Abstracts

Abstract Review / Criteria

Smart Phone App

Demo

Moderators

Deadlines

Abstracts Due

(Nov 13)

Distribute Abstracts (Nov 23)

Score Abstracts

(Dec 4)

Workshop

Dec 11

Arrange Technical Program

Meeting

Dec 18

Program Brochure Liaison

Technical Program

Brochure Layout

Conference Setup

Speaker Ready Room

Meeting

Jan 15

YP Liaison

Review Program

Moderator Duties

Speaker Respons-ibilities

Conference Role

Volunteers


Deadlines

Speaker Notification

(Jan 29)

Finalize Brochure

(Jan 29)

Speaker / Abstract

Updates (Feb 4)*

Meeting

Feb 19

Conference Duties

Signs

Meeting

Mar 18

Tentative Meeting

Meeting

Apr 22

Moderator Training

At Glendale Renaissance Conference

Center

Conference!

May 11-13

Glendale Renaissance Conference

Center

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2016 Conference Monthly Planning


September Action Items• Link to Abstracts Submission Form on Homepage

• Arrange a Demonstration of Smart Phone App

• Pursue Keynote Speakers (Colangelo, Arians, Bidwell, Keim)

• Send Keynote Recommendations to Iwanski, Worlton, Baumgardner

• Career Fair Outreach Assistance

• Contact Robin Bain about 2017 Conference Venue


Abstract Update• Current Abstract Count: 7 (Two Duplicates)

• Composition: • 4 Vendors / 1 Municipal

• 2 Water Distribution, 1 Water Treatment, 1 Water Resources (actually WW Treatment - MBR), 1 Special (really water treatment)

• Abstract Link on Homepage Updated

http://www.azwater.org/?


Panel Discussion


Budget

2012 2013 2014 2015 2016 Budget

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$450,000

BBQ

Food$24,796 $23,665 $21,091

$33,175 $30,000

$82,974$102,338 $97,243

$47,528$62,250

$125,217 $135,519

$171,637

$231,459

$196,000

$308,254

$344,445

$379,009

$434,472$411,000

BBQ Net Income Food Total Income

Budget


• Award Committee Updates / Outreach

• National Awards• Andrew Richardson – Emerson Distinguished

• Paul Johnson – Fair Distinguished Engineer. Educator Medal

• National Nominations• Camp Applied Research Award

• Outstanding Young Water Environment Professional Award

• Fair Distinguished Engineering Award

• Awards Banner on Homepage

Awards


E-mail to 2015 exhibitors will be sent out next week • Updates on registration sign-up date (early January 2016)• Innovative technology technical track (details next slide)• Request suggestions for 2016 conference • Reminder of potential of 2017 conference venue change

Layout for 2016 • Ensure layout (10’ wide x 8’ deep) will be setup• More hallway tables for organizations (cities, regulators, other

associations, etc.) – Costs?

– Ambroziak & Muse to discuss layout & capacity w/Renaissance

Exhibition Hall Update


Innovative Technology / Manufacturer Track

• E-mail to last year’s exhibitors to notify them• Abstracts submitted using azwater.org process• Check box for Innovative Technology/Manufacturer• Review group will be accepting 6 to 8 topic• Solicit a group of 5 to 10 to review these abstracts • Ambroziak will moderate these sessions• Live demo and/or model of equipment/technology

will be encouraged


Exhibitor Happy Hour Going to take place Wednesday, May 11, 2016 from 4:30pm to 6pm

Food during event to be evaluated by Ambroziak & Muse

Drink tickets distribution • Last year ~200 were leftover after event • This year distribution

– 2 per exhibition booth (180 booths x 2 = 360 tickets)– 1 per person for first 200 people that enter event

• $1,000 from drink ticket money to be used for happy hour raffle – 5ea. x $200 prizes– Those that enter exhibitor hall during happy hour are entered in raffle– 5 prizes raffled off during event (@ 5pm, 5:15, 5:30, 5:45, 6pm)– Once name is drawn for a prize, it is removed from raffle


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• Patty KennedyConference Chair

• Mike Worlton, Chair• Gretchen Baumgardner, Vice Chair

Task Force Chairs

• Mike CarusoPast Chair

• UsTask Force

• David IwanskiKeynote, Theme Program & Panel

2016 Conference Task Force


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• Craig Caggianno, Clayton FreedAbstracts /

Technical Program

• Carol JohnsonCommittee Sessions

• Mike Ambroziak, John MascheManufacturer

Technical Session

• Nashita NaureenStudent Poster

Session

• Gretchen BaumgardnerTech Program /

Brochure

Session / Brochure


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• James TaylorBBQ

• Mike AmbroziakMFR Social / EHHH

• David DieffenbachMFR Grand

Opening / Mayor Introduction

• Doug BerschauerOperator Training

• Clayton FreedEmail Monitoring

Networking & Outreach


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• Amy BakerSmart Phone App

• Jesse BlackOperations Competition

• Kevin Chadwick, Andy KoesterRegulatory Outreach

• Jeanne Jensen, Sumeet MohanJob Fair

• Clayton FreedWebsite

Networking & Outreach


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• Tom BraatelienModerator &

Training

• Tricia Cook, Amy BakerCheck In /

Proceedings

• Larry HansonA/V and Room

Setup

• Maria Brady, Gretchen Baumgardner

Signs

Logistics


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• Steve Wedwick, Josh SmithBreakfast/Lunch

PPTs

• Richard SacksPDHs

• Damien TonnelleSurvey/Feedback

• Anupa Jain, Bob GoffPhotography

Logistics


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• Patty KennedyBoard Liaison

• Gretchen BaumgardnerYP Chair

• Mike AmbroziakExhibitor Liaison

• Patrick GoodfellowIT Chair

• Cindy Martinez, Annette Duarte, Laura McCaslandRegistration Chair

• Alan PalmquistAwards Chair

• Debbie MuseConference

Program

Committee Liaisons


• Location: Same Location (GHD)

• Lunch Sponsor: This Could Be You

• Agenda:• Abstract Review / Updates

• Smart Phone App

• Moderators

Next Meeting


Thanks to Our October Sponsor

Documents

October 2016 AzWater Conference Committee Meeting Sponsored by: