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ODOT
DESIGN BUILD
SCOPE OF SERVICES
OHIO BRIDGE PARTNERSHIP PROGRAM
PID # 97648
Package # LUC Taylor Rd Gp4 Muni FY15
County: LUCAS Route: Taylor Rd Section: 2123
Table of Contents:
Section Page
2
1 Project Identification 2
1A Prima Facie Speed Limit 2
1B Railroad Coordination 2
1C Airway/Highway Clearance 2
2 Pre-bid Meeting 2
3 Addenda Process 3
4 Pre-qualification 3
5 Design Consultant 3
6 Scope of Work 4
7 Field Office 4
8 General Provisions for The Work 4
9 Hazardous Materials 9
10 Environmental 10
11 Right of Way (ROW) 11
12 Utilities 11
13 Design and Construction Requirements: Maintenance Of Traffic (MOT) 17
14 Design and Construction Requirements: Location & Design 18
15 Design and Construction Requirements: Structures 21
16 Design and Construction Requirements: Traffic Control 23
17 Project Schedule Requirements 24
18 Plan Submittals and Review Requirements 24
19 Buildable Units 27
20 Index of Attachments 29
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1. PROJECT IDENTIFICATION
PID: 97648 State Project Number: 427462 Federal Project Number: E140436
County: LUCAS Route: Taylor Rd Section: 2123
Local Route Name: Taylor Rd
Highway Functional Classification & Federal Aid System: Local Road-Urban
1.1 Design Designation:
Current ADT: 250 (2014)
Design Year ADT: 500 (2034)
Peak Hour Factor: N/A
Directional
Distribution: N/A
Trucks: N/A
Design Speed: 35 MPH
Legal Speed: 25 MPH
Design Functional
Classification: Local Road-Urban
NHS Route: No
1.2 Existing plans: The existing plans are attached to this scope as part of Attachment B.
These are NOT as-built plans. The Design-Build Team (DBT) is advised to verify the preceding
referenced plans to determine if they accurately depict existing field conditions.
1A PRIMA FACIE SPEED LIMIT
Not applicable .
1B RAILROAD COORDINATION
Not applicable.
1C AIRWAY/HIGHWAY CLEARANCE
Not applicable.
2 PRE-BID MEETING
Not applicable.
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3 ADDENDA PROCESS
Direct all questions prior to the letting date to the following Pre-Bid Website (use submittal
form):
http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/Pages/PBQs.aspx
4 PRE-QUALIFICATION
It is required that the bidder be an ODOT pre-qualified Contractor who has engaged the services
of an ODOT pre-qualified Consultant to perform all the design and construction work required in
these Conceptual Documents. If the Consultant and/or the Sub-Consultant(s) submitted do not
meet all the required qualifications, the Office of Contracts may reject the bid.
5 CONTRACTOR’S CONSULTANT
The Contractor must name the Consultant and all Sub-Consultant(s) in the space(s) provided
below. If the Contractor is going to submit an electronic bid, then the Consultant and all Sub-
Consultant(s) must be listed on the following web-page:
http://www.dot.state.oh.us/DIVISIONS/PRODMGT/CONSULTANT/Pages/default.aspx. The
Contractor must list relevant prequalification categories for prime and sub-consultants to show
that the prequalification requirements listed below are satisfied. All Consultant names and
addresses must be the same as that on file with the Department. The following work types must
be performed by members of the Consultant Team (combination of Consultant and Sub-
Consultant(s)):
Non-Complex Roadway Design, Level 1 Bridge Design,Geotechnical Engineering
Services
Consultant
Firm Name: _________________________________________________
Address: _________________________________________________
List work types the Consultant will perform:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Sub-Consultant
Firm Name: _________________________________________________
Address: _________________________________________________
List work types the Sub-Consultant will perform:
_______________________________________________________________________
_______________________________________________________________________
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Sub-Consultant
Firm Name: _________________________________________________
Address: _________________________________________________
List work types the Sub-Consultant will perform:
_______________________________________________________________________
_______________________________________________________________________
Restrictions on Participation in Design-Build Contracts:
Any Consultant who provided services to the Department that has been directly utilized in this
design-build proposal or Scope of Services document will NOT be eligible to participate in this
design-build contract for this project, either as a prime consultant or as a sub-consultant.
6 SCOPE OF WORK
Approx. Work Limits: From: Sta. 9+15.00 To: Sta. 10+90.00
Approx. Work Length: 175 ft. Final Work Length and Limits shall be determined by
the DBT.
The Consultant shall provide for the engineering services, design, and preparation of detail
construction plans for the construction of the proposed project.
The Contractor shall provide for the furnishing of materials, construction and completion in every
detail of all the work described in the Conceptual Documents in order to fulfill the intent of the
contract.
Project Description: Remove entire existing bridge and approach pavement and
replace with a new bridge and any necessary wingwalls.
Completion date: August 1, 2015
Warranties: None
The Contractor will perform the work according to Proposal Note 129 and the Window
Contract Table below.
Project Calendar Days to Complete All
Work on Project
Taylor Rd. Bridge 90days – w/ a max. 45 day closure
7 FIELD OFFICE
Field office Type B, as required by Construction and Material Specification Item 619, shall be
available and completely functional no later than 1 week prior to the start of construction work.
8 GENERAL PROVISIONS FOR THE WORK
8.1 Governing Regulations:
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All services, including but not limited to survey, design and construction work, performed by the
DBT and all subcontractors (including sub-consultants), shall be in compliance with all
applicable ODOT Manuals and Guidelines.
The fact that the bid items for this Design-Build project are general rather than specific shall not
relieve the DBT of the requirement that all work performed and all materials furnished shall be in
reasonable conformity with the specifications. The Contractor’s Consultant shall reference in the
plans the appropriate Construction and Material Specifications Item Number for all work to be
performed and all materials to be furnished.
The attention of the Bidder is directed to the provisions of section 100 of the Construction and
Material Specifications as modified in the design-build proposal.
It will be the responsibility of the DBT to acquire and utilize the necessary ODOT manuals that
apply to the design and construction work required to complete this project.
The current edition, including updates released on or before the prebid meeting date, of the
following ODOT Manuals and Guidelines shall be met or exceeded in the performance of the
design and construction work required to complete this project:
Bridge Design Manual
Location and Design Manuals
Volume One - Roadway Design
Volume Two - Drainage Design
Volume Three - Plan Preparation
Pavement Design & Rehabilitation Manual
Specifications for Geotechnical Explorations
Survey Manual
Construction and Material Specifications
Proposal Notes for Construction and Material Specifications
Supplemental Specifications for Construction and Material Specifications
Item Master
Manual for Abandoned Underground Mines - Inventory and Risk Assessment
Pavement Design and Rehabilitation Manual
State Highway Access Management Manual
Standard Construction Drawings
Plan Insert Sheets
Traffic Engineering Manual
Ohio Manual of Uniform Traffic Control Devices
Real Estate Administration Policies and Procedures Manual:
Appraisal
Acquisition Property Management
Relocation
ROW Plans
Utilities
Wireless Communication Tower Manual
Environmental Services Handbooks and Guidelines
Waterway Permit Manual
Design Mapping Specifications
CADD Engineering Standards Manual
Geotechnical Bulletins
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Project Development Process Manual (Appendix B)
8.2 Basis of Payment:
All Items covered by Construction and Material Specifications, Supplemental Specifications,
Proposal and Special Provision notes with unit price as a basis of payment will be paid for under
the appropriate Lump Sum bid item, unless a unit line price item has been established in the
Scope of Services.
The Consultant shall be required to furnish the Department with a complete breakdown of the
lump sum bid items. The breakdown shall include materials to be used in the work, and shall be
in sufficient detail to provide ODOT with a means to check partial payment requests.
8.3 Final Payment:
The DBT shall prepare and submit the following prior to the request for final payment:
1. All original project files and notes utilized in the preparation of the survey, design and
construction of the project
2. Record-Drawings Plans as required in section 8.4 below.
8.4 Record-Drawing Plans:
A. General: At the completion of the work, prior to final acceptance of the construction, the
Consultant shall furnish the Department Record-Drawing construction plans. When the Record-
Drawing plans are completed the Consultant shall professionally endorse (sign and seal) the title
sheet.
Record-Drawing plans will be submitted as TIFF Images as per the Electronic Plan File
Submissions Guidelines as shown on the ODOT Web Site at:
(http://www.dot.state.oh.us/DIVISIONS/CONTRACTADMIN/CONTRACTS/Pages/TIFF.aspx)
In addition to the information shown on the construction plans, the Record-Drawing plans shall
show the following:
- All deviations from the original approved construction plans which result in a
change of location, material, type or size of work.
- Any utilities, pipes, wellheads, abandoned pavements, foundations or other major
obstructions discovered and remaining in place which are not shown, or do not
conform to locations or depths shown in the plans. Underground features shall be shown
and labeled on the Record-Drawing plan in terms of station, offset and elevation.
- The final option and specification number selected for those items which allow
several material options under the specification (e.g., conduit).
- Additional plan sheets may be needed if necessary to show work not included in the
construction plans.
- Notation shall also be made of locations and the extent of use of materials, other
than soil, for embankment construction (rock, broken concrete without reinforcing
steel, etc.).
- The Plan index shall show the plan sheets which have changes appearing on them.
- Each plan sheet shall have its last revised date noted on the sheet and clearly
marked ‘As Built’.
Two copies of the Record-Drawing plans shall be delivered to the Project Engineer for approval
upon completion of the physical work but prior to the request for final payment. After the
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Department has approved the Record-Drawing plans, the original tracings and the associated
electronic files shall be delivered to the District Production Administrator. Acceptance of these
plans and delivery of the original tracings and the associated electronic files is required prior to
the work being accepted and the final estimate approved.
The delivered original tracings shall be prepared in conformance with the Location and Design
Manual, Volume 3, Section 1200 - Plan Preparation.
B. CADD files supplied by Consultant: X Yes No
If marked yes, the Consultant shall comply with ODOT’s CADD Standards, and supply files in
accordance with the CADD Engineering Standards Manual. All data shall be provided to the
Department according to the provisions as detailed under the appropriate CADD links accessed
from the Department’s Office of Production’s web site. This includes, but is not limited to, the
level assignments, symbols, lines and line styles that are to be used, line weights, cells, placement
of text and file naming conventions. The web site can be accessed at the following URL address:
http://www.dot.state.oh.us/Divisions/ProdMgt/Production/CADD/Pages/default.aspx
http://www.dot.state.oh.us/Divisions/ProdMgt/Production/Pages/default.aspx
The following can be accessed from the above URL addresses:
1. ODOT CADD Standard files by selecting the “Microstation Downloads” link
2. ODOT’s Location and Design, Volume 3 by selecting the “L&D Manual Vol. 3" link
3. ODOT’s GEOPAK Standards by selecting the “GEOPAK Downloads” link
The Department will accept CADD files on CD ROM or DVD electronic media.
1. The Consultant shall submit all CADD information produced in the process of plan
development. All CADD information shall be submitted in the current version of
MicroStation (*.dgn) format as indicated in the CADD Engineering Standards Manual.
This requirement ensures that ODOT receives an end product that is directly usable on
ODOT’s CADD systems without additional work. The responsibility to provide the
Department with correct and complete CADD data rests with the consultant.
2. The Consultant shall submit all GEOPAK information produced in the process of plan
development according to L&D Volume 3, Section 1500. The submission shall include
all files generated by GEOPAK as the result of the plan processing and these files shall
include but are not limited to the following:
a. Coordinate databases (*.gpk)
b. Digital terrain models (*.tin)
c. Original cross section (XS) cell design files
d. Edited observation files (*.obs)
e. ASCII text files containing all raw point data (PT #, X, Y, Z, Linking
Code/Mapping Code)
f. ASCII text files containing all adjusted point data (PT #, X, Y, Z, Linking
Code/Mapping Code, Attribute data if any)
g. ASCII text file(s) listing chain data for all existing and proposed horizontal
alignments; including the centerline of construction, the centerline of right of
way and ramp baselines.
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h. ASCII text file(s) listing vertical alignment data for all existing and proposed
profiles.
i. ASCII text files listing the Northing, easting, station, offset and elevation for all
existing and proposed monuments.
A separate file name should be used for each horizontal or vertical alignment. The CADD
Engineering Standards Manual provides specific requirements for the content of the
required ASCII reports and provides directions on how to create these reports using
GEOPAK software.
These requirements and procedures may be updated from time to time with notification in the
Design Reference Resource Center (DRRC) website which is located at the following URL,
http://www.dot.state.oh.us/drrc/. Organizations exchanging ODOT CADD data are responsible
for ensuring they are using the current version of these requirements, CADD reference manuals,
ODOT cell files and ODOT seed files.
8.5 Post-Letting Conference:
Within 10 days after bid opening, the DBT will attend a mandatory post-award meeting. This
confidential meeting will be held with the Estimating Office of the Division of Contract
Administration to discuss the Lump Sum estimate with the Department of designated
representative.
8.6 Partnering Agreement:
The Contractor is required to enter into a self-facilitated partnering agreement with the
Department on this project per CMS 108.02. The objective of this agreement is the timely
completion of the work and a quality product that will be a source of pride to both the Department
and the Contractor. Partnering will not affect the terms and conditions of the contract.
8.7 Communication:
All communication during design and construction shall be with the District Project Manager and
the District Project Engineer.
District’s Project Manager’s Name: Natina Ariss
Phone number: 419-373-4440
E-mail: [email protected]
The District Project Engineer shall be named at the pre-design meeting.
At the pre-design meeting, the Contractor shall name a Project Manager who will act as a liaison
between the DBT and the Department.
8.8 Permits:
Contractor will be required to obtain a permit from the State or local government having
jurisdiction, to perform any non-construction work within the existing Right of Way and/or
limited access.
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8.9 Entry On Private Property:
The DBT, acting as The Department’s agent, may enter upon any lands within the State
for the purpose of inspecting, surveying, leveling, digging, drilling, or doing any work deemed
necessary in the execution of any survey authorized by the Director of Transportation in
accordance with Section 5517.01 of the Ohio Revised Code and Section 102.6 (inclusive of
Sections 102.61 through 102.66) of ODOT’s Survey Manual. Prior to performing said survey,
the DBT will send notification letters indicating the date and duration of entry to the affected
property owners no less than forty-eight hours nor more than 30 days prior to the date of entry for
said survey in accordance with 102.6 of ODOT’s Survey Manual. The DBT shall forward copies
of all notification letters distributed to ODOT’s Project Manager. Any subsequent claims for
compensation due to damages incurred while said survey was being performed will be negotiated
between the DBT and the affected property owners with final approval from ODOT’s Project
Manager. Crop and property damage minimization and reimbursement information, together
with the crop damage reimbursement formula and Special Waiver of Damage form, will be
provided to the DBT by ODOT’s Project Manager. Any subsequent entries onto private property
for the purpose of obtaining additional survey or soil information prior to the submission of the
bid will be made in accordance with the procedures outlined in this section.
9 HAZARDOUS MATERIALS
The following plan note is required:
DISPOSAL OF EXCAVATED CREEK SEDIMENT
SEDIMENT MATERIALS EXCAVATED AND REMOVED FROM OTTER CREEK (AT OR
BELOW THE NORMAL WATER LEVEL) MAY CONTAIN POTENTIALLY
CONTAMINATED MATERIALS. ANY OF THE SAID EXCAVATED MATERIAL SUCH
AS, BUT NOT LIMITED TO, DRUMS, TANKS, OR STAINED EARTH OR ANY UNUSUAL
ODORS, SUCH AS, BUT NOT LIMITED TO, A HYDROCARBON, SHALL BE
CONSIDERED POTENTIALLY CONTAMINATED MATERIALS.
POTENTIALLY CONTAMINATED MATERIALS EXCAVATED BY THE CONTRACTOR
ARE TO BE STOCKPILED AND APPROPRIATELY DEWATERED IN AN AREA
PROVIDED BE THE CONTRACOR AND APPROVED BY THE ENGINEER. THE
ENGINEER MAY PERMIT TEMPORARY STORAGE OF THE EXCAVATED MATERIALS
IN LINED AND COVERED ROLL-OFF BOX. THE ENGINEER MAY PERMIT
TEMPORARY STORAGE OF THE EXCAVATED MATERIALS ON AN IMPERMEABLE
MEMBRANE. THE EXCAVATED MATERIALS SHALL BE APPROPRIATELY MANAGED
PER ENGINEER APPROVAL TO PREVENT THE EXCAVATED MATERIALS FROM
COMING IN CONTACT WITH THE UNDERLYING ORIGINAL SOILS. AN
IMPERMEABLE MEMBRANE SHALL BE PLACED OVER THE STOCKPILE TO
PREVENT CONTACT WITH PRECIPITATION AND/OR SURFACE RUNOFF. ANY
LIQUID RUNOFF FROM THE EXCAVATED MATERIALS SHALL BE APPROPRIATELY
MANAGED IN ACCORDANCE WITH LOCAL, STATE AND FEDERAL LAWS.
THE CONTRACTOR SHALL BE RESPONSIBLE FOR OBTAINING ALL NECESSARY
PERMITS AND APPROVALS AND TO TRANSPORT THE MATERIALS TO A LICENSED
(BY THE LOCAL HEALTH DEPARTMENT) AND PERMITTED (BY THE OHIO
ENVIRONMENTAL PROTECTION AGENCY) SOLID WASTE DISPOSAL FACILITY TO
DETERMINE IF ANY ADDITIONAL TESTING IS REQUIRED FOR DISPOSAL AND WILL
BE RESPONSIBLE FOR CONDUCTING ANY ADDITIONAL SAMPLING AND ANALYSIS
OF THIS MATERIAL.
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THE CONTRACTOR SHALL FURNISH ALL THE LABOR, EQUIPMENT, AND
MATERIALS NECESSARY TO PROPERLY HANDLE, STORE (IF NECESSARY), TEST
FOR DISPOSAL, TRANSPORT AND DISPOSE OF REGULATED MATERIALS,
INCLUDING ANY REQUIRED PERMITS, APPROVALS OR FEES WITHIN THE PROJECT
LIMITS. PAYMENT FOR THIS WORK SHALL BE MADE AT THE CONTRACT PRICE
BID PER TON.
10 ENVIRONMENTAL
10.1 Waterway Permits:
ODOT will obtain the applicable Nationwide Permit or Regional General Permit required to
perform the work in this Scope of Services. The DBT should be aware of the specific Nationwide
Permit or Regional General Permit conditions as issued by the USACE and the State of Ohio and
should design the projects to meet the requirements of these permits to avoid having to modify
the permits, if possible. The permit applications can be found in Attachment D. The permits will
be made available from the Department to the DBT through the special provisions upon approval
from the appropriate agency(ies).
The following plan note is required:
NO WORK SHALL BE PERFORMED BELOW THE ORDINARY HIGH WATER MARK
(OHWM) OF OTTER CREEK UNTIL A WATERWAY PERMIT IS OBTAINED BY ODOT.
ALL CONDITIONS OF THE PERMIT SHALL BE FOLLOWED THROUGHOUT
CONSTRUCTION.
10.2 National Pollutant Discharge Elimination System (NPDES) permit:
The DBT shall submit to the ODOT Project Manager the total number of acres of earth
disturbance activities for both off project and on project work in a timely manner. This
information will be used to develop the NOI if required. The NOI will be submitted to the OEPA
within 10 days after this information is received from the DBT. Approval from the OEPA takes
21 days and the ODOT Project Manager has 10 days to file the NOI so these 31 days will be
counted for in the project.
All temporary erosion control is the responsibility of the Contractor even if a SWPPP is not
required. Earth disturbing activity is not permitted prior to the OEPA permit approval. For
projects that require an NOI, the SWPPP must be in place prior to the initiation of any earth
disturbing activity. All temporary erosion control work and the SWPPP if required will be per
SS832. For information about OEPA's NPDES permit requirements see
http://www.epa.state.oh.us/dsw/storm/index.html.
Items used to implement the DBT's Erosion Control requirements are paid from an encumbered
amount included in the proposal as a non-bid reference number. The proposal specifies the unit
prices for the erosion control items. Payments for erosion control items that exceed the
encumbered amount will be made by an Extra Work Change Order using the specified unit prices.
The specified unit prices are fixed for the contract and may not be negotiated or adjusted for
inflation or claimed changed condition.
If required, the preparation of the SWPPP, along with all requirements of SS832 for maintaining,
inspecting, modifying and updating the SWPPP are considered incidental to the Project.
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The following plan note is required:
BEST MANAGEMENT PRACTIES FOR SOIL EROSION AND SEDIMENTATION
CONTROL SPECIFICATIONS SET FORTH IN THE MOST CURRENT VERSION OF
ODOT’S “CONSTRUCTION AND MATERIAL SEPCIFICATIONS, LOCATION AND
DESIGN MANUAL SUPPLEMENTAL SPECIFICATION 832, AND STANDARD
DRAWINGS” SHALL BE USED TO ENSURE ADEQUATE EROSION AND SEDIMENT
CONTROL, ALONG WITH ADDITIONAL PROTECTIVE MEASURES TO AVOID
IMPACTS TO ADJACENT PROPERTIES AND WETLANDS FROM CONSTRUCTION
ACTIVITIES. EROSION/SEDIMENTATION IMPACTS SHALL BE KEPT TO A MINIMUM
THROUGH THE USE OF BEST MANAGEMENT PRACTICES FOR SOIL EROSION AND
SEDIMENTATION CONTROL. ALL SOIL EROSION AND SEDIMENT CONTROL
MEASURES AS SPECIFIED IN THE PLAN SHALL BE IN PLACE PRIOR TO ANY
EXCAVATION, GRADING OR FILLING OPERATIONS AND INSTALLATION OF
PROPOSED STRUCTURES OR UTILITIES. THEY SHALL REMAIN IN PLACE UNTIL
CONSTRUCTION IS COMPLETE AND THE AREA IS STABILIZED AS ACCEPTED BY
THE ENGINEER. THEY SHALL ALSO COMPLY WITH ODOT’S “HANDBOOK FOR
SEDIMENT AND EROSION CONTROL.”
10.3 Removal of Temporary Erosion Control Items:
All temporary erosion control items shall be removed before the project is accepted. Removed
materials shall become the property of the Contractor and shall be disposed of in accordance with
the appropriate C&MS specifications.
10.4 Stream Crossing Investigations (flood plain analysis):
The Consultant shall perform a detailed flood plain analysis for each waterway crossing. The
analysis shall be as per the Location & Design Manual and The Bridge Design Manual and as
follows : The extent of the analysis shall be from a minimum of 500' downstream, to the greater
of either one bridge opening/width upstream, or to the limits of the area inundated by the 100-
year event. The results of the detailed flood plain study, supporting hydraulic calculations, and
recommendations shall be submitted to the District for review and comment prior to construction
of the drainage structure. If the proposed crossing is located in a special flood hazard area as
defined by FEMA, the detailed flood plain analysis shall be submitted concurrently to the local
flood plain coordinator.
A floodplain permit will be obtained, if deemed necessary by the local Floodplain Administrator.
The following plan note is required:
ALL CONDITIONS OF THE FLOODPLAIN PERMIT SHALL BE FOLLOWED
THROUGHOUT CONSTRUCTION.
10.5 Endangered Species Protection:
The following plan note is required:
ENDANGERED SPECIES HABITAT-INDIANA BAT
NO BAT TREES ARE EXPECTED TO BE REMOVED DUE TO PROJECT WORK.
HOWEVER, THE ODOT DISTRICT ENVIRONMENTAL COORDINATOR SHALL BE
NOTIFIED IF CONSTRUCTION ACTIVITIES CHANGE TO INCLUDE THE CUTTING OF
TTREES WITH SUITABLE ROOSTING AND BROOD-REARING HABITAT FOR BATS
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(LIVING OR STANDING TREES OR NAGS WITH EXFOLIATING, PEELING OR LOOS
BARK, SPLIT TRUNKS AND/OR BRANCHES OF CAVITIES) PRIOR TO ANY TREE
CUTTING.
PRIOR TO ANY REHABILITATION/REMOVAL, THE UNDERSIDE OF THE EXISTING
BRIDGES SHALL BE CAREFULLY EXAMINED FOR THE PRESENCE OF BATS
ESPECIALLY FROM APRIL 1 TO SEPTEMBER 30. IF ANY BATS ARE FOUND
ROOSTING IN THE UNDERSIDE OF A BRIDGE, THE UNITED STATES FISH AND
WILDLIFE SERVICE, ECOLOGICAL SERVICES DIVISION, THE ODOT OFFICE OF
ENVIRONMENTAL SERVICES, ODOT OFFICE OF ENVIRONMENTAL SERVICES AND
ODOT DISTRICT 2 ENVIRONMENTAL SECTION SHALL BE CONTACTED OR
PROVIDED WITH INFORMATION.
11 RIGHT OF WAY (ROW)
All necessary construction work for the project will be performed within the existing right of
way.
Existing right of way lines will be located by the DBT based on requirements specified in Chapter
4733-37 of the Ohio Revised Administrative Code (Board Rules) governed by regulations
outlined in Chapter 4733, Ohio Revised Code (Regulation Laws). It is the responsibility of the
DBT to research existing right of way information from all available sources including but not
limited to ODOT records, County road records, Commissioners’ Journals and records of other
County offices to the extent necessary to provide an accurate basis for the establishment of the
existing right of way.
The DBT will stake and flag the existing right of way in the field prior to the start of construction
and will maintain said stakes and flags throughout the duration of the project.
The Consultant will identify and show all right of way encroachments on the construction plans at
the Conceptual Review Submission. ODOT’s Project Manager will be responsible for clearing
all encroachments on Federal-aid projects in accordance with standard encroachment removal
12 UTILITIES
Utilities Special Provisions in addition to the Governing Regulations listed in section 8.1 of this
document and section 153.64 of the Ohio Revised Code.
12.1 Existing Utilities:
The District Utility Coordinator, in concurrence with the registered Underground Utility
Protection Services- Ohio Underground Protection Service (OUPS) and Oil and Gas Producers
Underground Protection Service (OGPUPS) and other utility owners that are non-members of any
utility protection services, has determined that the following utilities are located in the area of the
project :
City of Oregon City of Oregon
Water Department Street Department (Sewers)
5330 Seaman Rd 5330 Seaman Rd
Oregon, OH 43616 Oregon, OH 43616
(419) 698-7038 (419) 678-7016
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Toledo Edison Buckeye Cable System
300 Madison Ave 4818 Angola Rd
Toledo, OH 43652 Toledo, OH 43615
(419) 249-5218 (419) 724-9820
12.2 General Requirements:
The DBT shall be responsible for coordination with the owners of all public and private/investor
utility facilities affected by the project. The resolution of any conflicts between utility facilities
and the construction of the project shall be the responsibility of the DBT.
The following list further describes the assignment of responsibilities with respect to various
issues related to utilities impacted by the project:
A. DBT shall coordinate with the utility owners and stakeholders to resolve all utility
conflicts encountered on this project. The DBT shall also coordinate the completion of all
utility relocations with the respective utility owners and stakeholders.
B. All effort required to resolve utility conflicts shall be included in the DBT’s schedule and
is entirely the DBT’s risk, regardless of the entity performing the work except as
described in 12.4.3 (Deadlines and Delays).
C. The Department will solely determine compensable rights related to utility design,
relocation, modification and construction for each conflict. When warranted, the
Department will compensate the respective utility owner directly as outlines in section
12.4.7. No additional compensation will be made to the DBT.
D. No additional compensation will be made to the DBT for delays, inconveniences, or
damages sustained by the DBT due to interference from the utilities or utility work.
E. The DBT shall be responsible to verify all utility relocation to ensure that the relocation
work does not interfere with other proposed construction activities, including relocations
of other utilities.
F. All new utility installation requests within L/A right of way shall be subject to the ODOT
permitting process.
G. The cost of all utility coordination will be bid as a Lump Sum Item.
12.3 Governing Regulations for Utility Design and Construction:
All utility work performed by the DBT shall be consistent with the Department’s Utility
Relocation Manual and must meet the Federal Highway Administration (FHWA) “Buy America”
policy requirements of 23 USC313 and 23 CFR 635.410. Utility work shall be in accordance
with ODOT’s 8100 Policy for Accommodation of Utilities and 8200 Procedure for Utility
Relocations, Adjustments and Reimbursement.
This utility work shall comply with the utility owner’s specifications, standards of practice and
construction methods, as well as any applicable Department or LPA and/or railroad permit
requirements.
The utility Relocation Plans prepared by the DBT for the design of the utility relocation work
shall meet requirements of the Contract Documents for plan preparation and show, at a minimum,
the following information: Existing topography, right-of-way, lanes of travel, and the location of
the existing utilities. When the DBT develops utility relocation plans, they shall be subject to
14
review and approval by the utility owner in accordance with the design submittal requirements of
the Contract Documents.
All utility design, relocation, modification and construction shall be performed in accordance
with the applicable ODOT standards or accepted industry standards as applicable.
12.4 Utility Coordination:
Utility conflicts shall be identified and located by the DBT. The DBT shall design the project
construction work to minimize the scope and extent of utility conflicts and relocations. The work
shall not be designed to preclude legal occupancy of the highway right-of-way by the relocated
utility. When utility relocations are necessary, coordination and scheduling of these relocations
with the involved utilities shall be the responsibilities of the DBT. The DBT shall minimize
potential delays and coordinate the efficient relocation of affected utilities.
Only those utilities affected by the project shall be relocated or adjusted. If the DBT desires the
temporary or permanent relocation or adjustment of the utilities for the DBT’s benefit, the DBT
shall conduct all negotiations with the utility owners and pay all costs associated with the
relocation or adjustment. The DBT shall assume all schedule impacts from these relocations or
adjustments.
The DBT shall perform all of the following:
A. Confirm the identification and contact information of the utilities within the project area
as provided by the District Utility Coordinator to verify the nature, extent and location of
their existing facilities.
B. Identify all utility impacts.
C. Provide all project construction documents, other utility relocation plans, subsurface
utility engineering (SUE) information, and geotechnical information for relocation of
utilities.
D. Coordinate all project work and utility work with the affected utility owners.
E. Schedule and conduct utility coordination meetings during the project design and
construction process.
The DBT shall be responsible for maintaining and updating the utility coordination
information on a monthly basis and making that information available to the District
Utility Coordinator.
12.4.1 Notification
According to ORC 153.64 and at least two (2) days prior to commencing construction operations
in an area that may affect underground utilities, the DBT shall notify the Department, the
Registered Utility Protection Service (OUPS) and the utility owners that are not members of the
Registered Utility Protection Service.
12.4.2 Utility Coordination Activities
The DBT is responsible for establishing a schedule of utility coordination meeting commensurate
with the complexity of each utility’s relocation issues. The DBT shall notify the Department at
least three (3) business days in advance of each of the meetings. The Department will participate
as necessary. The DBT is responsible for generating meeting minutes within two (2) business
days after the meeting and submitting those meeting minutes to the Department.
12.4.3 Scheduling of Utility Relocation Work
15
The DBT shall obtain activity durations for all utility relocation work-related activities from the
representative utility owner for incorporation into the DBT’s Project Schedule. The DBT shall
provide all documentation supporting the utility owner’s concurrence with the activity durations
included in the project schedule.
If the DBT requests acceleration of utility relocation work, the DBT shall pay all related
acceleration costs incurred by the utility owner. These acceleration costs are NOT eligible for
reimbursement by the Department.
If the DBT prepares a utility relocation plan, the utility owner will review and approve/reject the
design prepared by the DBT no later than 28 calendar days after its submission to the utility
owner, unless a different time period is agreed to by both parties. I a utility owner rejects and
design work, the DBT shall immediately notify the Department, in writing, of the grounds for
rejection and suggestions for correcting the problem. The DBT shall correct the design and
resubmit to the utility owner for review. This compliance review is anticipated to take fourteen
(14) calendar days.
When a utility owner prepares a utility relocation plan, the DBT shall review the design and/or
permit application to ensure that the relocation does not interfere with other proposed
construction activities, including relocations of other utilities. This review shall be completed no
later than fourteen (14) calendar days after its submission to the DBT, unless a different time
period is expressly agreed to by both parties. The DBT shall compile and provide written review
comments to the Department and the utility owner.
12.4.4 Deadlines and Delays
The DBT shall monitor the progress of all activities associated with utility relocations and
promptly notify the Department when the progress of the activity controlled by a utility owner or
a duration of relocation provided by the utility is not consistent with the project schedule. Upon
receipt of sufficient documentation confirming that a utility owner has failed to perform within
the schedule activity durations developed in Scope Section 12.4.3, the Department will be asked
to issue an Obstructive Removal Notice. The Department will solely determine if the Obstruction
Removal Notice is to be issued. An Obstruction Removal Notice only governs the relocation
process when the utility in question is located within the public road right-of-way. If a utility is
located within the utility owner’s easement, the notice does not apply and the relocation delay
responsibility is based on the relocation schedule provided by the utility.
The Department will not be responsible for payment of delay claims associated with utility
coordination/relocation, unless the DBT is able to provide the Department with sufficient
documentation for an Obstruction Removal Notice or lack of the utility meeting its utility
relocation schedule.
12.4.5 Changes to Utility Relocation Work
Once a utility relocation has begun, the DBT shall not make any changes to the project that would
necessitate an additional relocation of the utility. If changes occur, the DBT shall absorb the
schedule impact and provide full compensation for One Hundred (100) percent of all costs
(design and construction) associated with the additional relocation incurred by the utility owner.
The DBT shall provide all documentation related to changes in utility relocation work.
12.4.6 Utility Owner Inspections
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The utility owner may inspect construction of any utility work performed by the DBT on the
utility owner’s facility. The DBT shall notify the Department of any such inspections. The DBT
shall provide the Department with written documentation of all utility comments and resolutions.
The DBT shall provide safe access, including any necessary traffic control, for any utility work
inspections performed by the utility owner.
12.4.7 Reimbursement and Deposit Processes
If a utility owner notifies the DBT that is believes any utility relocation work is reimbursable to
that utility owner or the utility requires an easement acquisition by the Department, the DBT shall
immediately notify the Department. The Department’s District Utility Coordinator will work the
with utility owner to confirm the compensable position and perform the Department’s utility
reimbursement process.
If the project contains construction work to support the installation of a private/investor owned
utility company’s facilities, the DBT shall work with the District Utility Coordinator to determine
how the utility will be made responsible for providing a deposit to cover the cost of that utility
installation support.
12.4.8 Continuity of Utility Service
The DBT shall ensure that all utilities remain fully operational during all phases of the project,
except as specifically approved by the utility owner. The DBT shall obtain approvals from the
applicable utility owners for all necessary interruptions of service, including proposals for
shutdowns and temporary diversions of affected utilities.
In the event of an emergency involving utility interruption, the DBT shall immediately alert the
occupants of nearby premises as to any emergency that the accidental breakage may create at or
near such premises. The DBT will immediately notify the utility owner, in accordance with utility
company standards, and the Department of the disruption and cooperate with the said utility
owner in the restoration service. If water service is interrupted, repair work must continuously be
performed until the water service is restored. Work around fire hydrants will not begin until the
local fire department authority approves provisions for continued service.
Where the DBT is responsible for performance of utility relocation work, the DBT shall:
A. Maintain service continuity to the extent practicable while performing the utility
relocation work.
B. Keep the utility owner fully informed of schedules, including coordinating with the utility
owner with regard to the DBT’s design, construction and inspection of the utility
relocation work.
C. Coordinate any changes with the utility owner.
D. Keep the utility owner involved in making decisions that affect the utility owner’s
facilities so the utility owner is able to provide uninterrupted service to its customers, or
be subject to the least interruptions practicable.
12.5 Existing Utility Locations:
Existing underground utilities to be abandoned, including service connections, must be
disconnected and removed or abandoned to ground (abandoned in place). Utility poles and other
above ground utility facilities shall be removed in their entirety.
12.5.1 Underground Utilities
The DBT is responsible for verifying the actual location of all underground utilities, including
type, number and depth.
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12.5.2 Overhead Utilities
The DBT is responsible for verifying the actual location of all overhead utilities including type,
number, and elevation of lines and all above ground utility facilities.
12.5.3 Utility Conflicts
Additional unknown utilities may be present that may or may not conflict with the project. The
DBT shall identify, verify and document all utility conflicts and potential utility conflicts
encountered during the performance of both design and construction work.
12.5.4 Protection of Utilities
The DBT shall take all necessary precautions to prevent disturbance to utility facilities and
coordinate project design and construction with utility adjustments.
The DBT shall perform work in a manner that will cause the least reasonable inconvenience to
the utility owner and those being served by the utility. Existing, adjusted or new utilities that are
to remain within the right-of-way of the project shall be properly protected by the DBT to prevent
disturbance or damage resulting from project construction operations. If the DBT encounters a
previously unknown utility that requires adjustment, the DBT shall not interfere with the utility,
but shall take the proper precautions to protect the utility or take appropriate actions, per Contract
Documents, to coordinate the adjustment of the facility.
12.6 Utility Relocations:
The DBT shall coordinate and resolve all utility conflicts with the affected utility owner at no
additional cost to the Department.
12.7 Utility Betterments:
The cost of any ineligible, unnecessary or betterment to the utility facility will be the
responsibility of the utility owner and not the DBT. Determination of eligibility shall be
coordinated through the Department. Payment for betterment or ineligibility shall be coordinated
through the Department. Payment for betterment or ineligibility costs shall be made by the
appropriate utility owner through the Department. Betterment procedures shall follow the
Department’s Utilities Relocation Manual.
12.8 Subsurface Utilities Engineering (SUE): Yes x No
13 DESIGN AND CONSTRUCTION REQUIREMENTS: MAINTENANCE OF TRAFFIC
(MOT)
Maintenance of Traffic (MOT) Special Provisions in addition to the Governing Regulations listed
in section 8.1 of this document:
13.1 General: All temporary MOT devices shall comply with the National Cooperative Highway
Research Program (NCHRP) 350 Hardware report.
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13.2 MOT Restrictions:
Minimum number of lanes in each direction to remain open during construction: N/A
Minimum lane width: N/A
Maximum duration of detour: 45 days.
Restrictions on lane closures during special events (sports events, fairs, concerts, etc.)
Restriction related to hospitals, fire and police, schools, etc.: None
13.3 Additional Description of Required Work and special provisions:
The detour routes are as follows:
Northbound: West on Seaman Rd, North on N. Wheeling St, East on Corduroy.
Southbound: West on Corduroy, South on N. Wheeling St, East on Seaman Rd.
- Closure of the roadway will not be permitted prior to the approval of final planes.
- The DBT will inform the Department, Lucas County, the City of Toledo and the City of Oregon
eighteen (18) days prior to the beginning of work and/or road closure.
- The DBT shall maintain access to all adjacent driveways within the project area at all
times.
- The contractor will furnish, erect, and maintain, and subsequently remove all flags,
barricades, signs and support and maintain all flaggers, watchers, and incidentals
related thereto.
- Payment for all items required by the OMUTCD, the Standard Construction Drawings,
the Construction and Material Specifications, the proposal, and this Scope of Services
will be included in the Lump Sum payment for Item 614, Maintaining Traffic and will
include all labor, materials, equipment, fuels, lubricating oils, software, hardware, and
incidentals to perform the required work.
14 DESIGN AND CONSTRUCTION REQUIREMENTS: LOCATION & DESIGN
Location & Design Special Provisions in addition to the Governing Regulations listed in section
8.1 of this document:
14.1 Survey
A. ODOT Survey Responsibilities: The Department survey crews have provided the following
survey information, listed below:
1. Centerline control and bench marks
2. Beginning and ending centerline points for the project
3. At least two bench marks for the project (the datum used was that which the project was
originally laid out by)
4. Critical points such as P.C., P.I., P.T., T.S., C.S.
B. Survey Responsibilities: All survey data shall be submitted using ODOT’s standard field
codes and GEOPAK’s standard mapping codes. Reduced point data, in comma delimited ASCII
text format, will be provided for all surveyed points. This data will include: point number, x
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coordinate, y coordinate, elevation and point ID. Customized GEOPAK information is available
on the ODOT CADD web site.
Monumentation shall not be disturbed. If the Contractor does disturb the monumentation, then it
shall be replaced, in-kind, by a Registered Surveyor, with a current registration, recognized by the
Ohio State Board of Registration for Professional Engineers and Surveyors. Costs associated for
this item shall be borne by the Contractor. Copies of all monumentation changes shall be
forwarded to the District Real Estate Administrator.
All control points, provided by ODOT, shall be included in the ASCII file supplied by the DBT to
ODOT. They should retain the original point numbers and coordinate values as assigned by
ODOT.
The DBT shall provide the following items prior to final acceptance of the Record-Drawing
plans:
1. Copies of all field notes (written or electronic) which shall include the following
information:
a. Date
b. Crew members
c. Weather conditions, including temperature, barometric pressure, etc.
d. Instrument(s) used (Serial Number)
e. Raw observation field data
f. Other notes as needed
2. Copies of all Deeds, Plats, Maps and other written evidence used to establish points
related to the project including summaries of all parole evidence acquired as a part of the
survey operation.
3. Listing of all found monumentation (Horizontal and Vertical).
4. Listing of all monumentation set as part of the project (Horizontal and Vertical) including
reference ties for recovery.
5. All monumentation shall be located utilizing NAD 83 (Horizontal Data), NAVD 88
(Vertical Data).
6. Short report indicating adjustment factors and methods, signed and certified by a
Registered Surveyor (State of Ohio). The Registered Surveyor (State of Ohio) shall
include in the report the datum used and all associated adjustments used.
14.2 Vertical and Horizontal Alignment:
The horizontal and vertical alignments shown in the attached Site Plans (Attachment C) were
used to estimate the limits of disturbance for the proposed improvements. Environmental
commitments are based on these limits and shall not be exceeded during the building/build phase
of the project. Final vertical and horizontal alignments shall result in all work staying within the
existing right-of-way
Horizontal Alignment: The horizontal alignment shall match the alignment shown in the
Site Plan (Attachment C) as close as possible. Any adjustments to
the horizontal alignment shown must be approved by the
20
Engineer.
Vertical Alignment: The vertical alignment shall match the alignment shown in the Site
Plans (Attachment C) as close as possible. Any adjustments to the
vertical alignment shown must be approved by the Engineer. Any
modification by the DBT to the alignment shown in the Site Plan
shall be performed with the following restrictions.
1. Work limits, as shown in the Site Plan, shall not be exceeded.
2. Raise of the roadway profile in combination with the chosen
structure hydraulic opening shall not result in an increase in the
upstream water surface elevation nor a violation of local
floodplain zoning regulations.
3. The termini of the final proposed profile shall not be less than
25-feet behind the proposed abutments.
14.3 Pavement:
All existing pavement within the limits of the final proposed profile shall be removed and
replaced based on the final proposed roadway and shoulder widths and the following cross
sectional buildup:
1 ¼” Item 448 Asphalt Concrete Surface Course, Type 1, PG64-22
1 ¾” Item 448 Asphalt Concrete Surface Course, Type 2, PG 64-22
4” Item 301 Bituminous Aggregate Base
Item 408 Bituminous Prime Coat
6” Item 304 Aggregate Base
Item 204 Subgrade Compaction
Preliminary Plan Profile Limits: Sta. 9+25.00 to Sta. 10+75.00
14.4 Roadway:
Traveled Way width: Tapers from 10’-0”± to each side
Treated Shoulder: Included in traveled way width
Any treated shoulder work performed outside of the station limits of full depth pavement
placement shall have the following cross sectional buildup:
8” Item 304 Aggregate Base
The contractor is not bound by Section 300 of the Location and Design Manual as it pertains to
the treaded shoulder width. The width of graded shoulder shall be determined by the design of the
roadside barrier provided.
Roadside barrier shall be provided on all approached to the proposed structure, regardless of the
average daily traffic (ADT). Where guardrail is used as the roadside barrier, the guardrail design
guidelines set forth in the Location and Design Manual shall be supplemented with the following
directives:
1. The length of guardrail for locations along roadways with design speeds of 40 mph or
less is 37.5-feet, not including bridge terminal assemblies or portions of anchor
assemblies which cannot be applied to the length of need (LON).
21
2. The minimum distance from face to face of guardrail is four feet from each side of the
edge of traveled way, not to exceed the distance from face of barrier to face of barrier
on the proposed structure. For example, if the narrowest traveled way width equals 20-
feet and the distance from the face of barrier to face of barrier on the proposed
structure equals 24-feet, the minimum distance from face of guardrail to face of
guardrail on the approach equals 24-feet.
It is recognized the placement of a roadside barrier will impact existing private drives or existing
access points to fields at some approach to the proposed structures. At these locations, the
roadside barrier shall be extended as far as possible without impacting the drives or access points.
Furthermore, the termination of the roadside barrier at these locations must be approved by the
engineer.
14.5 Drainage: Yes X ; No .
Roadside drainage, including all side of roadway ditches, shall be maintained as existing
and shall be returned to perform equal to or better than their original configuration
following construction.
Any adjustments to the existing drainage system or installation of new drainage structures
shall meet the requirements of the Location and Design Manual.
14.6 Design Exceptions:
Previously approved Design Exceptions: None
The Consultant shall advise of any future design features that does not meet the minimum design
criteria. The Consultant shall prepare all future design exceptions and submit to ODOT for
approval.
14.7 Interchange Modification/Justifications Studies: N/A
14.8 Landscape: Yes ; No X .
14.9 Fencing: Yes _____; No _X_
Note: Existing fencing that may interfere with the proposed work shall be temporarily
relocated by the DBT until the work is complete. If the fence is used to contain
livestock, the DBT shall ensure that alternate means of livestock containment are
established during construction. The DBT shall re-erect the original fencing back
to its original condition and location after work is completed with any damaged portions
repaired or replaced to the owner’s satisfaction.
14.10 Additional Description of Required Work and Special Provisions:
Any slopes steeper than 2:1 shall be reinforced type soil slopes using a geogrid material
and per ODOT Supplemental Specification 863. Slopes shall be not steeper than 1:1
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15 DESIGN AND CONSTRUCTION REQUIREMENTS: STRUCTURES
15.1 Hydraulic data provided by ODOT: The Department has provided the following items listed
below:
1. Soil boring information in structure areas.
It is expected that the new Taylor Road Bridge structure will have a minimum 28’ span and a 7’
high opening. The City of Oregon’s 1974 Ditch Study called for this structure to be replaced with
a 30’ span structure.
15.2 Existing Structures Identification:
Bridge: Taylor Road over Otter Creek Structure File Number: 4863135
15.3 Design and Construction Requirements:
In addition to the Governing Regulations listed in section 8.1 of this document:
Existing Structure Data
Length: 26’±
Width: 24’-0” roadway
Design Loading: unknown
Type: Simple span concrete slab bridge on concrete abutments
Spans: 1- 20’-8” Span
Date Built: 1927
Proposed Alignment & Profile
Alignment: Match Existing
Relocated
By ODOT
By DBT -Final
Profile: Match Existing
Relocated
Feathered (Adjustment)
By ODOT/City of Oregon-Preliminary Plan provided
By DBT-Final
Transverse Sections
Roadway Width: 28’ f/f of rail.
Railing: Type: Per ODOT BDM 304
Height: Minimum per AASHTO LRFD Bridge Design Specifications
(section 13)
Fence: Yes No Height/Configuration N/A .
Sidewalks: Yes No Width N/A .
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The Consultant shall use a span length that maintains or increases the hydraulic opening as shown
on the existing original plans for the design, and preparation of the detail construction plans for
the construction of this structure. The number of spans must also be equal to or less than the
existing structure.
All Shop Drawings shall comply with Item 501.
The Department is providing Geotechnical Exploration information as shown in Attachment E.
Note that the collection of additional soils information shall be the responsibility of the DBT and
considered incidental to this design effort.
15.4 Additional Description of Structure Required Work and Special Provisions:
1. The Consultant shall determine the appropriate span length for the design and preparation
of the detail construction plans for the construction of the proposed structure. The span
length selected shall not be smaller than the existing and shall provide a waterway
opening greater than or equal to the existing opening.
2. The number of proposed spans may not be greater than the number of existing spans.
3. This project does not require the use of approach slabs. However, low strength mortar
backfill (Per ODOT CMS 613) shall be placed behind the proposed abutments, below the
proposed approach pavement, and above a line that extends at a 1:1 slope from the top of
each abutment footing and away from the bridge span.
4. The following are prohibited from being used on this project:
a. Multi-cell or side by side box culverts or pipes
b. Timber decks or any permanent timber elements
c. Weathering steel details.
5. The DBT shall provide their proposed hauling routes to the City of Oregon’s office for
approval. The City will accept or reject the proposed routes within five (5) working days
of receipt. Construction shall not commence until the DBT has received written approval
from the City of the proposed hauling routes.
6. The benchmark on the rear left abutment is to be reset during construction.
7. Utilize the details given in Attachment F for integral or semi-integral abutments with
prestressed concrete box beam superstructures as appropriate.
15.5 Noise Barrier
Not applicable.
16 DESIGN AND CONSTRUCTION REQUIREMENTS: TRAFFIC CONTROL
16.1 Pavement Markings and Delineators Special Provisions in addition to the Governing
Regulations listed in section 8.1 of this document:
A. Pavement Markings: Yes No None existing.
B. Raised Pavement Marker: Yes No
C. Delineators: Yes No
24
All flexible delineators shall conform to Item 620 and shall be placed in accordance with
current design standards. Confirmation that no conflicts exist between the proposed
locations of delineators and any underground utilities shall be made prior to the
installation of the delineators.
D. Barrier Deflectors: Yes No
All barrier reflectors shall confirm to Item 626 and shall be placed on bridge parapets,
concrete barrier walls, retaining walls and guardrail, in accordance with current design
standards. Guardrail blockout reflectors shall be installed on the side of the blockout
away from traffic.
E. Object Markers: Yes No
All object markers shall conform to Item 630, Sign, Flat Sheet.
16.2 Signing Special Provisions in addition to the Governing Regulations listed in section 8.1
of this document:
Unless noted otherwise, all signing on this project is only to be removed and stored if necessary
to perform the work required and is to be re-erected once work is complete.
16.3 Lighting Special Provisions in addition to the Governing Regulations listed in section 8.1 of this
document:
Not applicable.
16.4 Traffic Signal Special Provisions in addition to the Governing Regulations listed in section 8.1
of this document:
Not applicable.
16.5 Intelligent Transportation Systems (ITS):
Not applicable.
17 PROJECT SCHEDULE REQUIREMENTS
Construction and Materials Specifications, section 108.03 will be met or exceeded.
18 PLAN SUBMITTALS AND REVIEW REQUIREMENTS
18.1 Plan Components: All plans submitted by the DBT shall be in conformance with the following
ODOT manuals:
1. Real Estate Policies and Procedures Manual Section 3100.
The DBT shall also identify all topographic features within the existing and proposed
Right-Of-Way limits, including underground utilities.
2. Bridge Design Manual
3. CADD Standards Manual
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4. Location and Design Manual, Volume 3:
The following sections of the Location and Design Manual, Volume 3 are NOT required:
1302.13 Plan Signatures
1307.2 General summary sheet
1307.3 Subsummaries
1307.4 Quantity Calculations
1310.3 Earthwork and Seeding Quantities
Units of measure are NOT required.
Simplified plans (section 1301.2) are NOT allowed.
18.2 Quality Control:
The DBT will be responsible for the professional quality, technical accuracy and adherence to the
Governing Regulations listed in section 8.1 of this document, for all plan submittals required
under this contract.
The DBT shall immediately notify the Department of any apparent discrepancy between the
various design and construction manuals and the Conceptual Documents.
Unless stated otherwise, review comments do not revise the scope or intent of the project and do
not constitute a request for changes beyond the current contracted Scope of Services.
In the event the Department determines that any required submission is incomplete, contains
inaccuracies which preclude a meaningful review, or does not adhere to the Governing
Regulations listed in section 8.1 of this document, the Department will advise the DBT of the
shortcomings and direct the DBT to revise and resubmit the plan. No time extension will be
granted as a result of such action. The Department will schedule a review meeting or issue
review comments as appropriate.
In the event the DBT believes that any review comment, or orders issued by the Department,
require a change to the scope of the agreed work, the DBT shall first contact the Department for
clarification and shall, within 10 days of receipt of the comments or orders, provide written notice
to the District Project Manager and Project Engineer concerning the reasons why the DBT
believes the scope has been changed.
18.3 Stage 1 Plan Review Submission:
Not applicable.
18.4 Major Design Decision:
Not applicable.
18.5 Stage 2 Plan Review Submission: For each Buildable Unit the Consultant shall submit Stage 2
detailed design plans as per Location & Design Manual, Volume 3, and a load rating report and
summary for review by ODOT. All submissions must be shown on the required Progress
Schedule.
The Department shall have 14 calendar days from receipt to review complete submissions. This
review time must be shown on the required Progress Schedule.
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Following the review the Department will return to the DBT marked plans noted ‘ACCEPTED’,
‘ACCEPTED AS NOTED’ or ‘NOT ACCEPTED’ as described in section 105.02 of the
Construction and Material Specifications. The DBT shall correct errors, incorporate changes,
perform investigations and make related changes to the plans and supporting documents prior to
submitting construction plans.
Plan Review Distribution Table: The DBT shall supply half size (11" x 17") paper prints
simultaneously to the parties indicated below except that each affected utility company shall
receive one full size (22"x34") plans:
Number of half size Sets
ODOT District Production TIFF Images on Electronic Media [i.e. CD, DVD, etc] or PDF
ODOT District Construction TIFF Images on Electronic Media [i.e. CD, DVD, etc] or PDF
ODOT Central Office of Local
Programs
TIFF Images on Electronic Media [i.e. CD, DVD, etc] or PDF
ODOT Central Office, Office of
Structural Engineering
TIFF Images on Electronic Media [i.e. CD, DVD, etc] or PDF
County Engineer 3 paper half size sets + 1 emailed PDF
Each affected utility company 2
18.6 Construction Plans: After the review comments for the final plan review submission have been
complied with, and following approval of the design documentation, the DBT shall prepare plan
sets for use during construction. All review comments shall be resolved in writing by the DBT to
the satisfaction of the Department before the DBT submits the construction plans. Each plan
sheet shall have its last revised date noted on the sheet and clearly marked ‘Approved For
Construction’. The ‘Approved For Construction’ plan set shall be signed, dated and sealed
by a Professional Engineer. Physical construction shall not begin until the plans marked
‘Approved For Construction’ are delivered to each party on the Plan Distribution Table below.
No time extensions will be approved by the District Construction Engineer if the plan distribution
is not completed and project delays occur as a result.
Plans Distribution Table : The DBT shall supply full size (22" x 34") and/or half size (11" x 17") paper
prints of the each plan submission simultaneously to the parties indicated below:
Electronic
PDFFull Sets
Half Sets
ODOT District Production 1 3
ODOT District Construction 1 2
ODOT Central Office of Local Programs 1 0
ODOT Central Office, Division of Construction
Management
Notification
Only
27
ODOT Central Office, Office of Environmental Services 1 1
ODOT Central Office, Office of Structural Engineering 1 0
Oregon City Engineer 1 3
Each affected utility or railroad company 1
18.7 Plan Distribution Addresses:
City of Oregon, Engineering Department
Paul Roman, PE
5330 Seaman Rd
Oregon OH 43616
Ohio Department of Transportation
District 02 Office
317 East Poe Rd
Bowling Green, OH 43402
Attn: Natina Ariss
Ohio Department of Transportation Central Office
Office of Local Programs
1980 West Broad Street
Columbus, Ohio 43223
Attn: Jeff Peyton
Ohio Department of Transportation Central Office
Division of Construction Management
1980 West Broad Street
Columbus, Ohio 43223
Attn: Eric Kahlig
Ohio Department of Transportation Central Office
Office of Environmental Services
1980 West Broad Street
Columbus, Ohio 43223
Attn: Tim Hill
Ohio Department of Transportation Central Office
Office of Structural Engineering
1980 West Broad Street
Columbus, OH 43223
Attn: Tim Keller
28
District LPA coordinator:
Imad Bdeiri
District Construction Administrator:
Dennis Charvat
19 BUILDABLE UNITS (BU)
Definition: Buildable Units are portions of the projects which can be designed, reviewed and
built with only limited controls and assumptions coming from the design of other portions of the
project. Often a Buildable Unit will be defined by a geographic area within the plan, but it may
also be defined by types of work or construction stages which may require or permit similar,
nearby work to be divided into separate Buildable Units.
All Buildable Units shall summarize the materials required to construct that portion of the project.
The summary shall include the Construction and Material Specifications Item Number, and a
description of the materials to be used.
General: For the Stage 2 submittals, the DBT may break the project work into two or more
separate BU which can be progressed through design and construction with minimal or known
effect on each other and/or which can be dealt with sequentially such that sufficient data is
available for design and review of each BU. In order that the design and construction of one BU
may proceed without significant approved information from an associated BU, the DBT may
develop and propose assumptions which will allow for the first BU to proceed through design
and/or construction. These assumptions shall be submitted for review and comment but their
accuracy and effort upon the final design are the sole responsibility of the DBT. Should error in
these assumptions result in additional work, remedial work or other changes to assure an
acceptable design or should they result in the need to remove work and substitute additional
work, the Contractor shall be responsible for all such costs including, removal of unacceptable
materials from the site, modification, additional work, repairs, etc. as necessary to produce an
acceptable result.
If the DBT elects to develop Buildable Units, the DBT shall prepare, for review by the
Department, a table of Buildable Units for the project with each BU described in detail. If the
table is approved, the DBT shall modify the Progress Schedule to show a separate group of
activities for BU and these activities shall encompass all of the design and construction work in
each BU. Work activities shall be further separated in the Progress Schedule to show a
meaningful completion status (i.e. separate activities comprising the placement of a bridge deck
on steel beams shall describe; shoring, form building, steel placement, placement of conduit &
joints, pouring concrete, forming parapets, pouring or slip forming parapets, provision of
membranes, provision of wearing surfaces, curing, repair, form removal, cleaning, etc.).
The Final Review Submission and construction plans shall specifically be identified by the
Buildable Unit code. If the design of a BU requires input information from an adjacent or related
BU, the source for that information in previously approved plans shall be cited or the DBT shall
provide an estimated value of the data. The input data shall also be carefully identified. In the
same way any assumption, calculations or results from the stage and BU which are used as input
to another BU shall be similarly identified, and where appropriate, compared back to that BU to
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verify previous assumptions. Should assumptions not match values calculated later, the DBT
shall re-analyze all affected components and determine appropriate changes. Should those
elements have already been constructed, the DBT shall recommend repairs, adjustments,
modifications or replacement of the existing work as necessary to comply with the Scope of
Work. All costs for re-design, re-submissions, modifications, removals, disposal of materials and
new work needed to remedy the project and bring it to compliance shall be borne by the
Contractor and no time extensions shall be approved for this.
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20 INDEX OF ATTACHMENTS
ATTACHMENT A – Location Map
ATTACHMENT B – Existing Plans and Photos
ATTACHMENT C – Preliminary Plan
ATTACHMENT D – Nationwide Permit (NWP) or Regional General Permit (RGP)
ATTACHMENT E – Preliminary Subsurface Explorations.
ATTACHMENT F – Integral and Semi-Integral Box Beam Abutment Details
