Microsoft Windows Environment

Office 2007

Basic Windows Environment The following are basic components of the MS Office

document screens in the Windows environment. Some tabs and/or tools will change depending on which Office application you are in (Word, Excel, Access, or PowerPoint).

Keyboard Shortcuts Shortcut Menus Submenus

Document Window

Title Bar Title bar-top bar across the top of the document window

◦ Minimize button-small horizontal line button that minimizes (makes the window disappear) and puts an icon on the task bar

◦ Maximize/Restore Down buttons-toggle button that will change the screen from full size to smaller size window

◦ Close button-button (x) that will close the window

Title bar indicates the filename and the application

Quick Access Toolbar Provides easy access to frequently used

commands.◦ Tools and commands can be customized

This Quick Access toolbar-shows save, undo, redo, open, print preview, quick print, save as, and new document icons. NOTE: tools/commands can be changed through the Office Button menu

Office Button Office Button-central location for managing and sharing

documents◦ Menu-list of commands◦ Submenu-list of additional commands associated with the selected

command; is indicated by a small right arrow on the menu

Office Button

Menu

Submenu indicated by right arrow

Key Tip Badge Key Tip badge-if you prefer using the

keyboard instead of the mouse, you can press the ALT key on the keyboard to display the Key Tip badge, or keyboard code icon, for certain commands◦ Key Tip-displayed code letter

Pressing ESC or ALT will turn off the Key Tip

Ribbon-located near the top of the window and is the control center; provides easy, central access to the tasks you perform while creating a document◦ Consists of tabs, groups, and commands

Commands include buttons, boxes (text, check boxes, etc), and galleries

◦ Example: Word has 7 top-level tabs—Home, Insert, Page Layout, References, Mailings, Review, and View

Ribbon

Ribbon

Groups Groups-each group contains related commands

◦ Group name is listed across the bottom of the ribbon

Group names

ClipboardFontParagraphStylesEditing

Tabs Tabs-surrounds a collection of groups

◦ Top-level tabs-Home, Insert, Page Layout, References, Mailings, etc. Top-level tabs change depending on which application you are

working in Home Tab (Primary Tab)- contains the more frequently-

used commands◦ Active tab-the tab currently displayed (looks highlighted)

TabsHome Tab Tabs

Active Tab

Contextual Tabs Contextual tab-tabs that appear when you perform

certain tasks or work with objects such as pictures or tables◦ can have more than one relating to object

Contextual Tab

Dialog Boxes Dialog Box launcher-located in lower-right corner of

some groups; displays a dialog box or a task pane with additional options for the group◦ Dialog box-you make selections and must close the dialog box

before returning to the document

Dialog Box Launcher

Dialog Box

Task Panes◦ Task pane-a window that can stay open and visible while you

work in the document

Task Pane

Galleries Gallery-a set of choices, often graphical, arranged in a

grid or list◦ In-Ribbon gallery-gallery items you can see without expanding◦ Live preview-allows you to point to a gallery choice and see its

effect in the document without actually selecting the choice

Gallery

Live Preview

In-Ribbon Gallery

Enhanced Screen Tip Enhanced screen tip-on screen note that provides the

name of the command, available keyboard shortcut(s), a description of the command, and sometimes instructions for how to obtain help about the command◦ More detailed than a typical Screen Tip

Enhanced Screen Tip

Document Window Document Window-area that allows you to view a

portion of a document on the screen View modes Zoom slider Insertion point Mouse pointer Scroll bar

◦ Vertical scroll bar◦ Horizontal scroll bar◦ Scroll box◦ Scroll arrows

View Modes

Insertion point

Zoom Slider

Scroll Bar

Scroll Box

Mini Toolbar & Shortcut Menus Mini toolbar appears

automatically based on tasks you perform◦ contains commands related

to changing the appearance of text in the document purpose is to minimize the

mouse movement Shortcut menu appears

when you right-click an object◦ list of frequently used

commands that relate to the right-clicked object

Mini toolbar

Shortcut menu

Status Bar & Task Bar Status bar is located at the bottom of the

document window above the Windows taskbar◦ presents information about the document

progress of current tasks status of certain commands and keys contains controls for viewing the document

various indicators and buttons will appear

Task bar shows the open documents/programs◦ recessed button indicates the active document

Status Bar

Task Bar