Office of Academic Affairs

BATTELLE ENDOWMENTGrant Writing Workshop

Thursday, October 4, 2007100 Stillman Hall

3:30 – 5:00

Office of Academic Affairs

Welcome

1975 – Battelle Board of Trustees established a perpetual endowment at OSU Income from endowment supports projects that demonstrate how science and technology affect humans Intent of donors to give priority to projects that emphasize education and public service over research and development This competition has evolved into an annual grant competition Committee is comprised of professors from a variety of disciplines across campus, many of them previous Battelle Endowment grant recipients Managed by Office of Academic Affairs at OSU

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Purpose (Abstracted from the letter of April, 29, 1975 from

S. L. Fawcett, President of Battelle to H. L. Enarson, President of OSU) 

A Battelle Endowment Grant provides funding to support university activities

Activities should be designed to further our understanding of the impact (both good and bad) of science and technology

— on individuals— and on society

More emphasis on education and public service than on research Influence future leaders Make scientists and engineers more sensitive to social needs Lead others to gain a better understanding of the capabilities and limitations of science and technology

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Purpose

Activities should be designed to continue the examination and understanding of the impact of science and technology

  on individuals IT impacts on lives Genetic research

 and on society Blogs and public opinion Protection of personal data

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Purpose  More emphasis on education and public service than on research

Battelle Endowment Grants are NOT intended to serve as seed grants for projects headed to NSF or NIH no matter how innovative the technology Education and public service can have many forms

Conferences and meetings Educational materials (cutting edge technology) Partnerships with other agencies such as COSI, Public Schools, etc.

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Purpose Influence future leaders

Impact on students—more than just employing GA’s

Mentoring - document the role students will have in the project Novel ways to teach science or about the impact of new scientific or technological findings

Impact on other leaders State agency partners Legislators University or school officials

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Purpose

“Two way street” - Dual missions

Make scientists and engineers more sensitive to social needs

Document the impact of new science on society - e.g., DNA testing Instruction for Scientists and Engineers on social issues?

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Purpose

Lead others (presumably, non-scientists and engineers) to gain a better understanding of the capabilities and limitations of science and technology 

The limits of measurement OR pesticides and public safety: the case of Heptachlor in Hawaiian dairy milk 

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Purpose

Be realistic about what you can accomplish given the time and budgetary constraints

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Overview

DEADLINE Friday, November 2, 2007 @ 5:00pm

 

SUBMIT 10 copies of complete proposal electronic copy to

betha@admin.ohio-state.edu Follow instructions carefully on website:

http://oaa.osu.edu/betha

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Overview

PROCESS

Proposal checked for accuracy and completeness

Status of Principal Investigator - must be OSU faculty member

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Overview

MID TO LATE NOVEMBER Will contact PI if minor omission or error Incomplete proposals returned to PI without committee review 

EARLY TO MID DECEMBER Complete proposals forwarded to Committee members for individual review Committee members will enter independent rankings for each proposal on secure website

CONFLICT OF INTEREST Committee members with conflicts of interest do not vote or discuss those proposals

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Overview MID JANUARY

Committee will meet to discuss proposals and rankings Further information may be requested from PIs about their proposals About half of the proposals will continue to the next round of review Committee members re-read and re-evaluate the remaining proposals on secure website

 MID FEBRUARY Committee will meet to discuss remaining proposals and make final decisions May choose to fully fund, fund certain aspects or choose not to fund at all

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Overview

LATE FEBRUARY TO EARLY MARCH

Outcome letters mailed to all PIs on the same date

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Overview

FURTHER COMMENTS All contact will be through e-mail Early submission of proposal to OAA office encouraged and allows for closer review with time to correct errors Goals should clearly relate to the Battelle Endowment mission All questions should be directed to the Battelle Endowment Coordinator. The Battelle Endowment Coordinator cannot comment on the strength of a proposal as this is dependant upon the quality and quantity of proposals submitted each year

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Grant Basics

Funding Limits 3 or 6 awards per year $10,000 - $60,000 per year Matching funds from department or college desirable

Indicated in support letters

Single year projects preferred Multi-year projects considered

Funding for out years contingent on demonstrated and acceptable performance during previous year

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Grant Basics

Funding Not acceptable

Faculty release time or summer salary (can be part of match) Equipment otherwise available or not absolutely required for project Future maintenance

Acceptable GRA stipend and tuition/fees Travel

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Grant Basics

Your Budget and the Committee

Budget subject to approval before award

Committee can ask you to revise it

Budget justification must be complete Don’t make the committee guess

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Grant Basics

Appropriate Projects

Education and public service projects - not pure research Exploring consequences of technology – more than using technology Interdisciplinary Outcomes with broad implications Influence future leaders Help scientists and engineers be more sensitive to social needs Help non-scientists appreciate capabilities and limitations of science

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Grant Basics

Animal and Human Subjects

http://orrp.osu.edu/

Technology Licensing and Commercialization

http://tlc.osu.edu/inventors/index.cfm

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Budgets, etc.

Battelle Endowment Awards Battelle Endowment grants funded from an Endowment

Funds awarded are Development funds

Governed by rules and policies set by Battelle Endowment committee Your department/college (Always check with your Fiscal Person) University

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Budgets, etc.

Hiring Graduate Students Equipment Reminders

Always work with your department HR/Fiscal people to develop your budgets

Follow university and department/college rules and regulations

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Budgets, etc.

Responsibilities Your department is liable for any overages Grant over expenditures, will be funded by the department identified as the grant holder or your home department; Balances are monitored monthly by the Battelle Endowment coordinator

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Proposal Writing

Writing proposals

for an interdisciplinary academic audience

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Proposal Writing

Target the Battelle Endowment Mission

Before you begin writing your proposal, read the Battelle Endowment Mission. How would you respond if you were asked, “How does your proposal address key elements of the Battelle Endowment mission?” Include your response(s) to this question explicitly (and repeatedly) in the abstract and narrative of your proposal.

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Proposal Writing

Organization

Structure your proposal according to the Battelle Endowment guidelines

Use headings in the narrative to indicate where the reader can find each of the elements described in the Battelle Endowment guidelines

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Proposal Writing

Clarity

Explain things so that the Battelle Endowment committee members will understand them

Explain the problem – in terms that can be understood by reviewers outside your field Explain the solutions you propose – especially the technological solutions -- in terms that can be understood by reviewers outside your field Identify and answer possible objections

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Proposal Writing

Writing

Make the document easy to read (design and typography) Avoid jargon and acronyms as much as possible Define technical terms and acronyms the first time you use them Be specific – avoid vague all-encompassing statements Have someone outside your field review the proposal

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Parting Advice and Questions

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For additional information

CONTACT:

J. Briggs CormierBattelle Endowment Coordinator

Office of Academic Affairs 203 Bricker Hall 190 North Oval Mall Columbus, OH 43210

Phone: 292-5881Fax: 292-3658

E-Mail: betha@admin.ohio-state.edu

Website: http://oaa.osu.edu/betha/