OFFICE OF THE DIRECTOR OF EDUCATION REGULAR BOARD … · PUBLIC SESSION will resume at 7 P.M. A. (1) Land Acknowledgement of Traditional Territory (2) Roll Call (3) Approval of Agenda

OFFICE OF THE DIRECTOR OF EDUCATION

REGULAR BOARD MEETING

PUBLIC SESSION

MEETING AGENDA – Wednesday, June 19, 2019 NOTE: PUBLIC SESSION will commence at 6 P.M., followed immediately by the

COMMITTEE OF THE WHOLE in CLOSED SESSION (ROY EDWARDS ROOM). PUBLIC SESSION will resume at 7 P.M. A. (1) Land Acknowledgement of Traditional Territory (2) Roll Call (3) Approval of Agenda (4) Approval of Minutes (a) Minutes of the Regular Meeting of the Board held May 22, 2019 (5) Declaration of Conflicts of Interest CLOSED SESSION B. Committee of the Whole

(1) Property Matters PUBLIC SESSION C. (1) Report from Student Trustees

(2) Presentations Out-going Student Trustees (Julia Felgner, Evan Marriott, Victoria McMahon) (3) Trustee Tribute – Pareen Gill (4) Delegations - Nil

D. RECOMMENDATIONS FOR ACTION

(1) Report from the Closed Session of the Board in Committee of the Whole

(2) Matters Arising from Previous Meeting:

Motion(s) for which notice was given at previous Board Meeting - Nil

(3) Notice of Time Sensitive Motions from Statutory Committees - Nil

(4) Committee Minutes/Reports - Items for Decision (a) Report of the Business and Facilities Standing Committee Meeting held June 5, 2019

(b) Report of the Program Standing Committee Meeting held June 12, 2019

(5) Staff Reports - Items for Decision

(a) Appointment of Student Trustee Mentor

(6) Committee Minutes/Reports - Items for Information

(a) Report of the Human Resources Standing Committee Meeting held June 12, 2019

(b) Report of the Audit Committee Meeting held June 3, 2019 (c) Report of the Special Business and Facilities Standing

Committee Meeting held May 29, 2019 (d) Report of the Special Education Advisory Committee

Meeting held May 13, 2019 (e) Report of the Parent Involvement Committee Meeting

held April 16, 2019 (f) Report of the Accessibility Advisory Committee Meeting held

March 25, 2019

(7) Staff Reports - Items for Information - Nil E. OTHER MATTERS

(1) Reports from Liaison Members (2) Notices of Motion for next meeting (3) Questions and Proposals from Trustees (4) Professional Development Seminars Attendance (5) Reports/Update from Staff

(6) Correspondence F. FUTURE BUSINESS OF THE BOARD, STANDING COMMITTEES AND ADVISORY

COMMITTEES

Regular Meeting of the Board – August 28, 2019 at 6 p.m., followed immediately by the Committee of the Whole in Closed Session, Public Session will resume at 7 p.m. – Roy Edwards Room

G. ADJOURNMENT

SIMCOE COUNTY DISTRICT SCHOOL BOARD

PUBLIC SESSION RECOMMENDED ACTION – WEDNESDAY, JUNE 19, 2019

REPORT FYI DecisionReq.

MOTION

A-1 Land Acknowledgement of Traditional Territory A-2 Call Meeting to order. Roll Call A-3 √ That the agenda be approved as printed. A-4-a Board Minutes May 22, 2019

√ That the Minutes of the Regular Meeting of the Board held Wednesday, May 22, 2019 be approved as printed.

A-5 Declaration of Conflicts of Interest

MOTION √ That we go into Closed Session of the Committee of the Whole. PUBLIC SESSION C-1 Report from Student Trustees

C-2

Presentations to Out-going Student Trustees

C-3 Trustee Tribute

Pareen Gill

C-4 Delegations

Nil

D-1 Report from the Closed Session of the Board in Committee of the Whole

D-2 Matters Arising from Previous Meeting

Nil

D-3 Notice of Time Sensitive Motions from Statutory Committees

Nil

D-4-a Business & Facilities June 5, 2019

√

√

√

(1) That the Board approve the schools closed to new out-of-attendance area students for the 2019-2020 school year, as set out in Report No. BF-D-1, Holding and Schools Closed to Out-of-Attendance Area: Update, dated June 5, 2019. (2) That the Board approve a letter be written by the Simcoe County District School Board (SCDSB) Chairperson to the Minister of Education, to address the urgency for a call for capital priorities in Simcoe County, and that the letter be approved by the SCDSB Board of Trustees at the June 19, 2019 Board Meeting. (3) That the Board approve the revisions to Policy 3140 – Health and Safety, as set out in APPENDIX C of Report No. BF-D-2, Revisions to Policy 3140 – Health and Safety, dated June 5, 2019.

SIMCOE COUNTY DISTRICT SCHOOL BOARD RECOMMENDED ACTION - 2 JUNE 19, 2019

D-4-a Business & Facilities June 5, 2019

√

(4) That the Board approve the 2019-2020 Proposed Budget, as set out in APPENDIX A of Report No. BF-D-3, 2019-2020 Proposed Budget, dated June 5, 2019.

D-4-b Program June 12, 2019

√

√

(1) That the Board approve revisions to Policy 4410 – Admission of International Students, as set out in APPENDIX C of Report No. PRO-D-1, Revisions to Policy 4410 – Admission of International Students, dated June 12, 2019. (2) That the Board approve revisions to Policy 4123 – Requests to Conduct Research, as set out in APPENDIX C of Report No. PRO-D-2, Revisions to Policy 4123 – Requests to Conduct Research, dated June 12, 2019.

D-5-a Appointment of Student Trustee Mentor

√

That the Board appoint Trustee __________________________ to serve as the student trustee mentor from August 1, 2019 to July 31, 2020, as set out in Report No. D-5-a, Appointment of Student Trustee Mentor, dated June 19, 2019.

D-6-a Human Resources June 12, 2019

√

D-6-b Audit Committee June 3, 2019

√

D-6-c Special Business & Facilities May 29, 2019

√

D-6-d SEAC May 13, 2019

√

D-6-e PIC April 16, 2019

√

D-6-f AAC March 25, 2019

√

SIMCOE COUNTY DISTRICT SCHOOL BOARD RECOMMENDED ACTION - 3 JUNE 19, 2019

D-7 Staff Reports – Items for Information

Nil

E-1 Reports from Liaison Members

E-2 Notices of Motion for Next Meeting

E-3 Questions and Proposals from Trustees

E-4 Professional Development Seminars Attendance

E-5 Reports/Update from Staff

E-6 Correspondence

Future Business Adjournment √ Motion to Adjourn

REPORT NO. A-4-a

JUNE 19, 2019____ TO: The Chairperson and Members of the Simcoe County District School Board FROM: The Secretary SUBJECT: MINUTES OF THE REGULAR MEETING OF THE BOARD HELD MAY 22, 2019 _____ The regular meeting of the Simcoe County District School Board was held on Wednesday, May 22, 2019 at the Education Centre. A. (1) Land Acknowledgement of Traditional Territory (2) Roll Call PRESENT: Trustees Donna Armstrong, Peter Beacock, Sarah Beitz,

Debbie Connors, Jodi Lloyd (Chairperson), Michele Locke, Beth Mouratidis, Robert North (Vice-chairperson), David O’Brien, Paula Jade Sandy, Tanya Snell, Lisa-Marie Wilson.

Student Trustees Julia Felgner, Evan Marriott, Victoria McMahon. Administration Steve Blake, John Dance, Rick Defoe, Stuart Finlayson, Michael Giffen, Daryl Halliday, Brian Jeffs, Dean Maltby,

Hanne Nielsen, Doug Paul, Chris Samis, Dawn Stephens. Recording Secretary Jennifer Henry. The Chairperson called the meeting to order at 6 p.m.

(3) Approval of Agenda MOTION Moved by Michele Locke Seconded by Debbie Connors That the Agenda be approved as printed. CARRIED (4) Approval of Minutes Minutes of the Regular Meeting of the Board held April 24, 2019 (A-4-a)

Moved by Peter Beacock Seconded by Tanya Snell That the Minutes of the Regular Meeting of the Board held Wednesday, April 24, 2019 be approved as printed. CARRIED

REPORT NO. A-4-a JUNE 19, 2019 – 2_

Minutes of the Special Meeting of the Board held April 24, 2019 (A-4-b) Moved by Beth Mouratidis Seconded by Michele Locke That the Minutes of the Special Meeting of the Board held Wednesday, April 24, 2019 be approved as printed. CARRIED

(5) Declaration of Conflicts of Interest - Nil

B. Committee of the Whole Moved by Peter Beacock Seconded by Tanya Snell That the Board move into Committee of the Whole in Closed Session at this time. CARRIED The Public Session of the Board re-convened at 7 p.m. C. (1) Report from the Student Trustees

Student Trustee Victoria McMahon provided an update from Student Senate. She reported that the meeting took place at Bear Creek Secondary School and was well attended. Student Trustee McMahon also commented on the presentation by the Simcoe Muskoka Regional Cancer Program Youth Advisory Council, noting that the focus of the presentation was on nutrition, physical activity, tobacco use, alcohol use, HPV and sun safety. Student Trustee Evan Marriott responded to a trustee question regarding the Student Senate meeting locations. He reported that attendance has increased by holding the meetings at schools. There have been discussions regarding hosting more Student Senate meetings at school locations next year, as distance and time have been cited by some students as a challenge in being able to attend meetings held at the Education Centre.

(2) Trustee Tribute - Nil

(3) Delegations - Nil

D. RECOMMENDATIONS FOR ACTION

(1) Report from the Closed Session of the Board in Committee of the Whole

Report from the Closed Session of the Board in Committee of the Whole from May 22, 2019.

Moved by Sarah Beitz Seconded by Lisa-Marie Wilson


#BP-2019-05-22-31 That the Board approve the school administrator appointments, as set out in Report No. CL-HR-D-1, School Administrator Appointments, dated May 8, 2019.

CARRIED

(2) Matters Arising from Previous Meeting:

Motion(s) for which notice was given at previous Board meeting - Nil

(3) Notice of Time Sensitive Motions from Statutory Committee - Nil

(4) Committee Minutes/Reports – Items for Decision Report of the Business and Facilities Standing Committee Meeting held May 1, 2019 (D-4-a)_________________________________ Moved by David O’Brien Seconded by Michele Locke #BF-2019-05-22-32

That the Board approve the new policy 4210 – Student Injury Prevention During Curricular and/or Co-curricular Activities, as set out in Appendix C of report No. BF-D-1, dated May 1, 2019.

CARRIED Report of the Program Standing Committee Meeting held May 8, 2019 (D-4-b)_____________________ Moved by Beth Mouratidis Seconded by Debbie Connors (1)

#PRO-2019-05-22-33 That the Board approve the revisions to Policy 4195 – Voluntary, Confidential Self-identification of First Nation, Métis, and Inuit Students, as set out in APPENDIX C of Report No. PRO-D-1, Revisions to Policy 4195 – Voluntary, Confidential Self-identification of First Nation, Métis, and Inuit Students, dated May 8, 2019. CARRIED Moved by Lisa-Marie Wilson Seconded by Sarah Beitz

(2) #PRO-2019-05-22-34 That the Board approve revisions to Policy 4106 – Homework, as set out in APPENDIX C of Report No. PRO-D-2, Revisions to Policy 4106 – Homework, dated May 8, 2019. CARRIED


(5) Staff Reports – Items for Decision Proposed Education Development Charge Amending By-law (2019) (D-5-a) Brian Jeffs, Superintendent of Business and Facility Services, spoke to the report and

provided the table with the background regarding the Education Development Charge (EDC) Amending By-law. He spoke to the current status, the by-law amendment process, and outlined the proposed phase-in rates set out in the report which would take effect on May 27, 2019.

Superintendent Jeffs responded to questions from trustees regarding the use of EDCs,

the notification that has been sent to stakeholders regarding the proposed rate increase, and the rationale for not requiring another joint meeting with the Simcoe Muskoka Catholic District School Board during the amendment process. Superintendent Jeffs also addressed a question regarding the approach that will be taken for the purchase of property, knowing that boards could fall short, based on the EDC rates that can be charged.

Moved by Tanya Snell Seconded by Sarah Beitz #BP-2019-05-22-35 That the Board approve the proposed amending by-law with the increased EDC rates to take effect on May 27, 2019, as set out in APPENDIX B of Report No. D-5-a, Proposed Education Development Charge Amending By-law (2019), dated May 22, 2019. CARRIED

Revisions to Policy 1000 – Policy Development and Review Process (D-5-b)

Steve Blake, Director of Education, spoke to the report, and provided the rationale for the recommendation to move polices from a three-year review cycle to a five-year review cycle. It was noted that moving to a five-year review cycle does not preclude trustees from bringing an existing policy forward at any time, and that the board will continue to review policies and develop new ones based on any new guidelines or legislative requirements.

Moved by Peter Beacock Seconded by Lisa-Marie Wilson #BP-2019-05-22-36 That the Board approve the revisions to Policy 1000 – Policy Development and Review Process, as set out in APPENDIX C of Report No. D-5-b, Revisions to Policy 1000 – Policy Development and Review Process, dated May 22, 2019. CARRIED

(6) Committee Minutes/Reports – Items for Information

Report of the Human Resources Standing Committee Meeting held May 8, 2019 (D-6-a)_____________________________ This report was provided for information.

REPORT NO. A-4-a JUNE19, 2019 – 5__ Report of the Special Education Advisory Committee Meeting held April 8, 2019 (D-6-b)_____________________________

Chris Samis, Superintendent of Program and Special Education, responded to a trustee

question regarding the movement of the social skills class from Pine River Elementary School to Baxter Central Public School.

He reported that the Special Education Advisory Committee is consulted when

consideration is being given to relocate a social skills class, and spoke to the rationale for relocating classes.

This report was provided for information.

(7) Staff Reports – Items for Information - Nil

E. OTHER MATTERS

(1) Reports from Liaison Members - Nil

(2) Notices of Motion for next meeting - Nil

(3) Questions and Proposals from Trustees

Trustee Beacock, Trustee O’Brien, Trustee Mouratidis, Trustee Locke, Trustee Snell and Chair Lloyd commented on many positive experiences they enjoyed while attending various school events throughout the month. They commended students and staff for their efforts in putting together so many successful events that focused on music, the arts, mental health and the skilled trades. Trustee Locke shared information on the upcoming Midland Walk for Water. Students from public schools in Midland, Penetanguishene and surrounding areas have been invited to participate in the walk on Friday May 24, 2019. Chairperson Lloyd and Trustee Beacock congratulated Student Trustee Julia Felgner on receiving the Lisa Brooking Young Woman of the Year award presented by the Orillia Business Women’s Association.

Chairperson Lloyd reminded trustees of the upcoming Community Partnership meeting that the Simcoe County District School Board (SCDSB) is hosting on Tuesday, May 28, 2019 at 9 a.m. and of the cultural awareness training that is taking place on May 29, 2019. Chairperson Lloyd reported on the SCDSB Idol contest, noting there have been over 30,000 views. She reported that trustees who had an interest in being a judge on the panel were invited to put their name forward. Trustee Michele Locke’s name was drawn at the Board meeting as the trustee judge for the panel.

(4) Professional Development Seminars Attendance

Student Trustee Victoria McMahon declared that she will be attending the OSTA-AECO Annual General meeting being held on May 23-26, 2019.

(5) Reports/Update from Staff - Nil

REPORT NO. A-4-a JUNE 19, 2019 – 6_ (6) Correspondence

Chairperson Lloyd noted that she will continue to forward correspondence to trustees as she receives it, so that they receive the information in a timely manner. She has received communication from another board which she will forward to trustees.

F. FUTURE BUSINESS OF THE BOARD, STANDING COMMITTEES AND ADVISORY COMMITTEES____________________________

Regular Meeting of the Board – August 28, 2019 at 6 p.m., followed immediately by the Committee of the Whole in Closed Session (Roy Edwards Room), Public Session will resume at 7 p.m. Roy Edwards Room

MOTION TO ADJOURN

Moved by Michele Locke Seconded by Lisa-Marie Wilson

That the meeting be adjourned at 7:39 p.m. CARRIED

REPORT NO. D-4-a JUNE 19, 2019

TO: The Chairperson and Members of the Simcoe County District School Board FROM: Business and Facilities Standing Committee SUBJECT: REPORT OF THE PUBLIC SESSION OF THE BUSINESS AND FACILITIES

STANDING COMMITTEE MEETING HELD WEDNESDAY, JUNE 5, 2019

The Business and Facilities Standing Committee met in Public Session on Wednesday, June 5, 2019, at the Education Centre.

PRESENT: Committee Members Donna Armstrong (Chairperson), Peter Beacock, Sarah Beitz,

Debbie Connors, Jodi Lloyd, Michele Locke, Beth Mouratidis, David O’Brien (Vice-chairperson), Tanya Snell.

Student Trustees Evan Marriott, Victoria McMahon.

Administration Steve Blake, John Dance, Rick DeFoe, Stuart Finlayson, Michael Giffen, Daryl Halliday, Brian Jeffs, Dean Maltby, Hanne Nielsen, Doug Paul, Chris Samis, Dawn Stephens.

Staff Karen Côté, Rick Hodgkinson, Andrew Keuken, Corry Van Nispen.

Recording Secretary Angela Davis.

REGRETS: Committee Members Robert North, Paula Jade Sandy, Lisa-Marie Wilson.

Student Trustees Julia Felgner.

Chairperson Armstrong called the meeting to order at 6 p.m.

1. Land Acknowledgement of Traditional Territory

2. Approval of the Agenda

MOTION

Moved by Jodi Lloyd Seconded by Debbie Connors

That the agenda be approved as printed.

CARRIED

3. Declaration of Conflicts of Interest - Nil

4. Presentations/Delegations

Lou Celli and Sue Harrison Re: Shanty Bay Public School.

Trustees asked questions for clarification.

Chair Armstrong referred the delegation to the Director of Education for review and action.

REPORT NO. D-4-a JUNE 19, 2019 - 2 MOTION

Moved by Jodi Lloyd Seconded by Debbie Connors

That the Business and Facilities Standing Committee move into closed session.

CARRIED

Student Trustees Marriott and McMahon left the meeting at this time.

The Business and Facilities Standing Committee reconvened in public session at 7:20 p.m.

Student Trustees Marriott and McMahon re-entered the meeting at this time.

Items for Decision

1. Holding and Schools Closed to Out-of-Attendance Area: Update (BF-D-1)

Brian Jeffs, Superintendent of Business and Facility Services, invited Andrew Keuken, Manager of Planning, Enrolment and Community Use, to the table. Superintendent Jeffs reported on an updated list of holding areas, holding schools, and schools closed to out-of-attendance area students. Superintendent Jeffs and Manager Keuken responded to questions from trustees at this time.

(1) Moved by Jodi Lloyd Seconded by Debbie Connors

BF-2019-06-05-22 That the Business and Facilities Standing Committee recommend that the Board approve the schools closed to new out-of-attendance area students for the 2019-2020 school year, as set out in Report No. BF-D-1, Holding and Schools Closed to Out-of-Attendance Area: Update, dated June 5, 2019.

CARRIED (2) Moved by Sarah Beitz Seconded by Debbie Connors BF-2019-06-05-23 That the Business and Facilities Standing Committee recommend that a letter be written by the Simcoe County District School Board (SCDSB) Chairperson to the Minister of Education, to address the urgency for a call for capital priorities in Simcoe County, and that the letter be approved by the SCDSB Board of Trustees at the June 19, 2019 Board Meeting. CARRIED The proposed letter is attached as APPENDIX A.

REPORT NO. D-4-a JUNE 19, 2019 - 3

2. Revisions to Policy 3140 – Health and Safety (BF-D-2)

Superintendent Jeffs reviewed the language changes and additions to Policy 3140 – Health and Safety since it’s last review in April 2018. Under the guidelines of this policy, employee and workplace references were defined. Employees have the right to participate, right to know and the right to refuse unsafe work, but teachers have a limited right to refuse unsafe work if the health or safety of a student is at risk.

Superintendent Jeffs responded to questions from trustees at this time.

(3) Moved by Michelle Locke Seconded by Beth Mouratidis

BF-2019-06-05-24 That the Business and Facilities Standing Committee recommend that the Board approve the revisions to Policy 3140 – Health and Safety, as set out in APPENDIX C of Report No. BF-D-2, Revisions to Policy 3140 – Health and Safety, dated June 5, 2019.

3. 2019-2020 Proposed Budget (BF-D-3) Superintendent Jeffs invited Corry Van Nispen, Controller, and Karen Côté, Assistant Manager of Budget and Financial Reporting, to the table.

Superintendent Jeffs thanked the Director, his superintendent colleagues, and the business services staff, especially Controller Van Nispen and Manager Côté, for their contribution in the development of the 2019-2020 Proposed Budget. The budget has been underway since January, and included consultation with staff up until the end of March. Superintendent Jeffs reported that staff sought and received input from school administrators and trustees as part of the budget preparation process. The preparation of the 2019-2020 budget has posed some challenges due to the timing of receiving information from the Ministry. To be compliant with the constraints set by the Ministry and to align with the strategic priorities for student achievement, the board and senior team had to make difficult decisions. The budget includes an Operating Budget of $590M and a Capital Budget of $41M. Superintendent Jeffs reviewed the remaining staffing portion of the budget from the report that was presented at the Special Business and Facilities Meeting on May 29, 2019. There will be a staffing increase for French Immersion teachers, early childhood educators and educational assistants. The 72.2 OPSEU positions that will not be renewed next year will hopefully be reduced with a Local Priority Fund (LPF) that the Union is expected to apply for when they do their collective agreements. Total revenue is projected to decrease by 0.20 percent. Operating revenue is received from Grants for Student Needs (GSN), Government Grants and Other Revenues. The GSN was reduced, and even though enrollment has increased, there is a loss in revenue due to the new student to teacher ratio of 28:1.

Student Trustee McMahon left the meeting at this time.

Total expenditures are categorized into three main areas: Schools, Targeted Programs and System Services. Superintendent Jeffs reported on the contingency plan for Shanty Bay Public School noting that there is no immediate plan for the school; however, the contingency plan is in place in case of a system failure that impedes the ongoing operation of the school.

REPORT NO. D-4-a JUNE 19, 2019 - 4

If in the event a repair is possible, board staff would have to find the funding to expedite the repair. This may include deferring another project to allow such a repair to occur.

Trustee Locke left the meeting at this time.

Superintendent Jeffs reported on capital expenditures which is under constant review for assessment of system needs.

Student Trustee Marriott left the meeting at this time.

Superintendent Jeffs reported on school basic budget and targeted programs to receive increased funding such as, Special Education, Student Success, Safe and Accepting Schools (Right Turn), Indigenous Education, New Teacher Induction Program, Priorities and Partnership Funds. Superintendent Jeffs, Stuart Finlayson, Superintendent of Education, and Controller Van Nispen responded to trustee questions after the review of each schedule.

Trustee Snell left the meeting at this time.

Superintendent Jeffs reviewed how the 2019-2020 proposed budget met the challenges and constraints imposed by the Ministry while following the Simcoe County District School Board strategic priorities of Excellence in Teaching and Learning, Well-being, Equity, Diversity and Inclusion and Community. Throughout the school year, the budget will be analyzed for any changes required to meet the needs of the board.

(4) Moved by Jodi Lloyd Seconded by Debbie Connors

BF-2019-06-05-25 That the Business and Facilities Standing Committee recommend that the Board approve the 2019-2020 Proposed Budget, as set out in APPENDIX A of Report No. BF-D-3, 2019-2020 Proposed Budget, dated June 5, 2019.

CARRIED

Items for Information

1. Contract Awards Within Approved Budget (BF-I-1)

Superintendent Jeffs summarized the report that contained the awarded contracts within approved budget and provided additional information on the projects included in the report. The projects will start this summer. However, due to contractor union strikes there may be delays. Should delays occur, the Board will be updated.

Superintendent Jeffs responded to questions from trustees at this time.


REPORT NO. D-4-a JUNE 19, 2019 – 5

2. 2018-2019 Secondary School Average Class Size (BF-I-2)

Superintendent Jeffs invited Rick Hodgkinson, Assistant Manager, Enrolment and Admissions, to the table.

Superintendent Jeffs reviewed the 2018-2019 Secondary School Average Class Size Report. This report is required on an annual basis by June 30. The board average was 20.4, meeting the mandate of the Ministry of the average classroom size not exceeding 22. This will significantly change for the upcoming school year with the regulation from the Ministry stating the average classroom size ratio will move to 28:1 in the next four years.


Correspondence - Nil

Other Matters

Trustee Lloyd reported on the SCDSB Idol noting it was very successful, and showcased incredible talent. Communications staff were recognized for the work that went into making it such a smoothly run event. It was a great way to celebrate the first year of the three-year music program.

Notices of Motion for Next Meeting - Nil

MOTION

Moved by Beth Mouratidis Seconded by Sarah Beitz

That the meeting be adjourned at 8:55 p.m.

CARRIED

RECOMMENDATIONS

1. That the Board approve the schools closed to new out-of-attendance area students for the 2019-2020 school year, as set out in Report No. BF-D-1, Holding and Schools Closed to Out-of-Attendance Area: Update, dated June 5, 2019.

2. That the Board approve a letter be written by the Simcoe County District School Board (SCDSB) Chairperson to the Minister of Education, to address the urgency for a call for capital priorities in Simcoe County, and that the letter be approved by the SCDSB Board of Trustees at the June 19, 2019 Board Meeting.

3. That the Board approve the revisions to Policy 3140 – Health and Safety, as set out in APPENDIX C of Report No. BF-D-2, Revisions to Policy 3140 – Health and Safety, dated June 5, 2019.

4. That the Board approve the 2019-2020 Proposed Budget, as set out in APPENDIX A of Report No. BF-D-3, 2019-2020 Proposed Budget, dated June 5, 2019.

REPORT NO. D-4-a JUNE 19, 2019 - 6 Respectfully submitted by:

Brian Jeffs Superintendent of Business and Facility Services

Approved for submission by:

Steve Blake Director of Education

June 19, 2019

Simcoe County District School Board - www.scdsb.on.ca - 1170 Hwy 26 - Midhurst, ON – L9X 1N6 - 705-728-7570

REPORT NO D-4-a APPENDIX A JUNE 19, 2019___

June 19, 2019 The Honourable Lisa Thompson Minister of Education 22nd Floor, Mowat Block 900 Bay Street Toronto, ON M7A 1L2 Dear Minister Thompson, On behalf of the Board of Trustees for the Simcoe County District School Board (SCDSB), I would like to express our need for a request for capital priorities project funding submissions. While we recognize the fiscal challenges facing the Province of Ontario, the last request for submissions from the Ministry of Education was on June 12, 2017, more than two years ago. This is particularly challenging for school boards with growing populations and enrolment such as the SCDSB. Simcoe County is experiencing significant residential growth in a number of our municipalities. Overall, the total number of residential units expected to be built over the next 15 years exceeds 91,000 which will generate in excess of 20,500 public elementary and secondary students. The board is already seeing significant impacts of this growth in many of our southern municipalities where residential growth has been substantial and is continuing. It follows that this new growth requires new schools to adequately accommodate students. In the entirety of Bradford/West Gwillimbury for instance, our elementary utilization for the coming year will well exceed 140 percent across six elementary schools. While a seventh elementary school is currently in the design process, we have an urgent need for another elementary school in the area. In the interim, the SCDSB is using portables, 42 at four schools in the community of Bradford alone, while also busing students from new subdivisions to schools outside of the community. Even these strategies are approaching their limits, since school sites have portable limitations due to municipal zoning and building code requirements and rural schools have defined limits set under the Ministry of Environment, Conservation and Parks, regarding private servicing (septic). Staff is currently using every strategy at their disposal to reasonably accommodate students as best as they possibly can. In addition to the Bradford community, we are also seeing substantial residential and enrolment growth in the Township of Essa, Town of Innisfil, Town of New Tecumseth, City of Orillia and City of Barrie. These are the areas where the Board of Trustees has identified its most high and urgent capital needs and pressures. In total, a demonstrated immediate and short term need exists that requires eight new elementary capital projects and two secondary capital projects throughout our jurisdiction. Further needs are also projected as the County continues to grow and the province’s housing supply action plan is implemented. Considering the amount of time required for the planning, site acquisition, design, and construction of a facility, we feel it is critical to begin these projects as soon as reasonably possible in order to best serve our communities and to be able to reasonably provide student accommodation for children and families.

http://www.scdsb.on.ca/

Simcoe County District School Board - www.scdsb.on.ca - 1170 Hwy 26 - Midhurst, ON – L9X 1N6 - 705-728-7570

REPORT NO D-4-a APPENDIX A-2 JUNE 19, 2019___

As stated earlier in this letter, as a board we recognize the fiscal challenges facing the province. While the SCDSB continues to work collaboratively with the Ministry to ensure the careful stewardship of resources, I again respectfully express our need for the Ministry of Education to request capital priorities project funding submissions as soon as possible. Thank you for your consideration. Sincerely, Jodi Lloyd Chairperson Simcoe County District School Board c: Doug Downey, MPP, Barrie, Springwater, Oro-Medonte Jill Dunlop, MPP, Simcoe North Andrea Khanjin, MPP, Barrie, Innisfil Jim Wilson, MPP, Simcoe Grey Hon. Caroline Mulroney, MPP, York-Simcoe Chairs, Ontario Public School Boards Association Board of Trustees, SCDSB Steve Blake, Director of Education, SCDSB John Dance, Associate Director, SCDSB Brian Jeffs, Superintendent of Business and Facility Services, SCDSB

http://www.scdsb.on.ca/

REPORT NO. D-4-b JUNE 19, 2019

TO: The Chairperson and Members of the Simcoe County District School Board FROM: Program Standing Committee SUBJECT: REPORT OF THE PUBLIC SESSION OF THE PROGRAM STANDING

COMMITTEE MEETING HELD JUNE 12, 2019 ____ ___________ The Program Standing Committee met in Public Session on Wednesday, June 12, 2019 at the Education Centre. PRESENT: Committee Members Peter Beacock (Chairperson), Sarah Beitz, Debbie Connors, Jodi Lloyd, Michele Locke, Beth Mouratidis, Robert North, David O’Brien, Paula Jade Sandy, Lisa-Marie Wilson (Vice-chairperson). Administration Steve Blake, John Dance, Stuart Finlayson, Michael Giffen, Daryl Halliday, Brian Jeffs, Dean Maltby, Hanne Nielsen, Douglas Paul, Chris Samis, Dawn Stephens. Staff Cathy Lethbridge. Recording Secretary Tina Bazuk. REGRETS: Committee Members Donna Armstrong, Tanya Snell. Student Trustees Julia Felgner, Evan Marriott, Victoria McMahon. Chairperson Beacock called the meeting to order at 6 p.m. 1. Land Acknowledgement of Traditional Territory


MOTION Moved by Robert North Seconded by David O’Brien That the agenda be approved as printed. CARRIED

3. Declaration of Conflicts of Interest - Nil 4. Presentations/Delegations - Nil

REPORT NO. D-4-b JUNE 19, 2019 - 2 Items for Decision 1. Revisions to Policy 4410 – Admission of International Students (PRO-D-1)

Hanne Nielsen, Superintendent of Education, Partnerships and Lifelong Learning, provided an overview of the changes to Policy 4410 – Admission of International Students. The policy has been revised as per the regular review cycle and to reflect minor language changes. Superintendent Nielsen responded to questions from trustees at this time.

Moved by David O’Brien Seconded by Michele Locke

#PRO-2019-06-12-14 That the Program Standing Committee recommend that the Board approve revisions to Policy 4410 – Admission of International Students, as set out in APPENDIX C of Report No. PRO-D-1, Revisions to Policy 4410 – Admission of International Students, dated June 12, 2019.

CARRIED

2. Revisions to Policy 4123 – Requests to Conduct Research (PRO-D-2)

Superintendent Nielsen provided an overview of the changes to Policy 4123 – Requests to Conduct Research. The policy has been revised as per the regular review cycle and to reflect minor language changes including the title. Superintendent Nielsen responded to questions from trustees at this time.

Moved by Jodi Lloyd Seconded by David O’Brien

#PRO-2019-06-12-15 That the Program Standing Committee recommend that the Board approve revisions to Policy 4123 – Requests to Conduct Research, as set out in APPENDIX C of Report No. PRO-D-2, Revisions to Policy 4123 – Requests to Conduct Research, dated June 12, 2019.

CARRIED

Items for Information 1. 2019-2020 Special Education Plan (PRO-I-1)

Chris Samis, Superintendent of Program and Special Education, noted that the Special Education Plan is revised annually in consultation with the Special Education Advisory Committee (SEAC) and is submitted to the Ministry of Education by July 31 each year. The Special Education Plan is a fulsome document that provides an overview of the inclusionary model of special education and outlines the programs and services offered to support students with special education needs. The focus of changes for 2019-2020 are

REPORT NO. D-4-b JUNE 19, 2019 - 3

related to ensuring the plan is current, logical, functional and fully accessible to meet the standards of the Accessibility for Ontarians with Disabilities Act (AODA).

Trustee Sandy entered the meeting at this time. Superintendent Samis responded to questions from trustees at this time. This report was provided for information.

2. Mental Health and Well-being – A Shared Responsibility (PRO-I-2) Michael Giffen, Superintendent of Education, invited Cathy Lethbridge, Principal of Well-being, to the table to review mental health and well-being in the Simcoe County District School Board (SCDSB). Promoting and supporting student and staff well-being is a shared responsibility. The SCDSB continues to enhance mental health awareness, develop a deeper understanding of well-being and the impact on achievement, and create the conditions for success in schools and communities. Programs, initiatives, protocols and procedures continue to guide the system in leading mentally healthy, safe and inclusive schools. The work of the Multidisciplinary Team, including child and youth workers, social workers and attendance counsellors, aligns with board policy, the Strategic Priorities and Operational Plan. Evidence informed practices, strategic allocation of resources and results-based accountability are the focus and intent of the SCDSB’s work. All team members support the collective responsibility to mental health and well-being promotion, prevention and intervention as necessary. Every school has a mental health and well-being team to help implement policies and practices and to champion initiatives that can increase mental health awareness and well-being for staff and students. Information such as the School Climate Survey, Leading Mentally Healthy Schools Reflection Tool, and the Staff Experience and Wellness Survey will continue to guide next steps at the system and school level. Superintendent Giffen and Principal Lethbridge responded to questions from trustees at this time. The importance of ensuring resources for parents/guardians are available on the public website was discussed. This report was provided for information.

Correspondence - Nil Other Matters

1. Trustee Lloyd shared resources provided at the First Nations Education Advisory

Committee on June 11, 2019. The resources will be provided for trustees to review at their leisure in the Trustee Workroom.

REPORT NO. D-4-b JUNE 19, 2019 - 4 Notices of Motion for Next Meeting - Nil MOTION Moved by Jodi Lloyd Seconded by Sarah Beitz That the meeting be adjourned at 6:40 p.m. CARRIED RECOMMENDATIONS 1. That the Board approve revisions to Policy 4410 – Admission of International Students,

as set out in APPENDIX C of Report No. PRO-D-1, Revisions to Policy 4410 – Admission of International Students, dated June 12, 2019.

2. That the Board approve revisions to Policy 4123 – Requests to Conduct Research, as set out in APPENDIX C of Report No. PRO-D-2, Revisions to Policy 4123 – Requests to Conduct Research, dated June 12, 2019.

Respectfully submitted by: Chris Samis Superintendent of Program and Special Education Approved for submission by: Steve Blake Director of Education June 19, 2019

REPORT NO. D-5-a JUNE 19, 2019____ TO: The Chairperson and Members of the Simcoe County District School Board FROM: Director of Education SUBJECT: APPOINTMENT OF STUDENT TRUSTEE MENTOR 1. Background

At the December 19, 2018 Board meeting, Trustee Beacock was appointed as the Student Trustee mentor until July 31, 2019.

2. Current Status

The Board is required to appoint a trustee to serve as the student trustee mentor from August 1, 2019 to July 31, 2020.

RECOMMENDATION That the Board appoint Trustee _____________________________________ to serve as the student trustee mentor from August 1, 2019 to July 31, 2020, as set out in Report No. D-5-a, Appointment of Student Trustee Mentor, dated June 19, 2019. Approved for submission by: Steve Blake Director of Education June 19, 2019

REPORT NO. D-6-a JUNE 19, 2019____

TO: The Chairperson and Members of the Simcoe County District School Board FROM: Human Resources Standing Committee SUBJECT: REPORT OF THE PUBLIC SESSION OF THE HUMAN RESOURCES STANDING COMMITTEE MEETING HELD JUNE 12, 2019_________ The Human Resources Standing Committee met in Public Session on June 12, 2019, at the Education Centre. PRESENT: Committee Members Peter Beacock, Sarah Beitz, Debbie Connors, Paula Jade Sandy,

Jodi Lloyd, Michele Locke, Beth Mouratidis (Chairperson), Robert North (Vice-chairperson), David O’Brien, Lisa-Marie Wilson.

Administration Steve Blake, John Dance, Stuart Finlayson, Michael Giffen, Brian Jeffs, Daryl Halliday, Dean Maltby, Hanne Nielsen, Douglas Paul, Chris Samis, Dawn Stephens.

Recording Secretary Kary Hancock. REGRETS: Committee Members Donna Armstrong, Tanya Snell. Student Trustees Julia Felgner, Evan Marriott, Victoria McMahon. Chairperson Mouratidis called the meeting to order at 6:55 p.m. 1. Land Acknowledgement of Traditional Territory 2. Approval of the Agenda

MOTION

Moved by David O’Brien Seconded by Peter Beacock


CARRIED 3. Declaration of Conflicts of Interest - Nil 4. Presentations/Delegations - Nil

REPORT NO. D-6-a JUNE 19, 2019 – 2_ MOTION Moved by Peter Beacock Seconded by Debbie Connors That the Human Resources Standing Committee move into closed session. CARRIED The Human Resources Standing Committee reconvened in public session at 7:30 p.m. Items for Decision - Nil Items for Information - Nil Correspondence - Nil Other Matters Trustee Lloyd shared that staff were extremely appreciative to attend the retirement dinner on Monday, June 10, 2019, and commended staff who were involved in the organization of the event. Notices of Motion for Next Meeting - Nil MOTION Moved by Sarah Beitz Seconded by Lisa-Marie Wilson That the meeting be adjourned at 7:31 p.m.

CARRIED Report Status This report is provided for information. Respectfully submitted by: John Dance Associate Director / Superintendent of Human Resource Services Approved for submission by: Steve Blake Director of Education June 19, 2019

REPORT NO. D-6-b JUNE 19, 2019 TO: The Chairperson and Members of the Simcoe County District School Board FROM: Audit Committee SUBJECT: REPORT OF THE PUBLIC SESSION OF THE AUDIT COMMITTEE MEETING HELD MONDAY, JUNE 3, 2019 ______________

The Audit Committee met in Public Session on Monday, June 3, 2019, at the Education Centre.

PRESENT: Committee Members Jay Anstey, Sarah Beitz (Chairperson),

Chris Edwards (Vice-chairperson), Paula Jade Sandy. Administration Brian Jeffs.

Staff Jeff Henderson, Corry Van Nispen. Recording Secretary Angela Davis. ABSENT: Committee Members Robert North. Staff Mark Connors.

Brian Jeffs, Superintendent of Business and Facility Services, called the meeting to order at 6 p.m.



Superintendent Jeffs requested an amendment to the agenda to review the second report, 2018-2019 External Audit Plan, first, in order to allow Andrea Nauss, Manager, from BDO Canada LLP to leave after her update to the committee.

MOTION

Moved by Chris Edwards Seconded by Jay Anstey

That the agenda be approved with the amendment.

CARRIED


Superintendent Jeffs, asked committee members to introduce themselves and thanked community members, Jay Anstey and Chris Edwards for their years of service to the committee.

REPORT NO. D-6-b JUNE 19, 2019 - 2 4. Election of Chairperson

Superintendent Jeffs called for nominations for the position of Chairperson of the Audit Committee

Moved by Chris Edwards Seconded by Jay Anstey That Trustee Sarah Beitz be nominated for election as Chairperson of the Audit Committee. Trustee Beitz indicated that she would stand. Superintendent Jeffs called for further nominations for the position of Chairperson of the Audit Committee. There being no further nominations, Trustee Beitz was acclaimed as Chairperson of the Audit Committee. CARRIED Trustee Beitz assumed the Chair at this time.

5. Election of Vice-Chairperson

Chairperson Beitz called for nominations for the position of Vice-chairperson of the Audit Committee.

Moved by Jay Anstey Seconded by Jeff Henderson That Chris Edwards, External Member, be nominated for election as Vice-chairperson of the Audit Committee. Chris Edwards indicated that he would stand. Chairperson Beitz called for further nominations for the position of Vice-chairperson of the Audit Committee. There being no further nominations, Chris Edwards was acclaimed as Vice-chairperson of the Audit Committee. CARRIED

Paula Jade Sandy entered the meeting at this time Closed Session - Nil Presentation/Delegations - Nil Items for Decision - Nil

REPORT NO. D-6-b JUNE 19, 2019 - 3__

Items for Information

1. 2018-2019 External Audit Plan (AUD-I-2) Superintendent Jeffs introduced Andrea Nauss, Manager from BDO Canada LLP. Ms. Nauss provided an overview of the audit plan for the audit of the consolidated financial statements of the Simcoe County District School Board (SCDSB) for the year ending August 31, 2019. Jay Anstey, Committee member, suggested that during fraud discussion of an audit, the Audit Committee could go into closed session. Superintendent Jeffs advised that in November when the Board approved the financial statements that it could be added to the agenda.


2. Internal Audit Update (AUD-I-1) Jeff Henderson, Senior Regional Internal Auditor, provided a summary of the work undertaken by the Regional Internal Audit Team (RIAT) since November 5, 2018, that included the status of the 2018-2019 internal audit plan. Senior Auditor Henderson provided a verbal update on the audits of human element risk; elementary instructional blocks; elementary math effectiveness; and, school operations/enrollment.

Senior Auditor Henderson, and Superintendent Jeffs responded to questions from committee members at this time.


3. 2019-2020 Meeting Dates (VERBAL) Superintendent Jeffs informed the committee that the 2019-2020 audit committee meeting dates are as follows: November 4, February 3 and June 1. Superintendent Jeffs commented that the Audit Committee didn’t meet in February this year due to the lack of agenda items and weather.

Correspondence - Nil Other Matters - Nil Notices of Motion for Next Meeting - Nil

MOTION

Moved by Chris Edwards Seconded by Jay Anstey


CARRIED

REPORT NO. D-6-b JUNE 19, 2019 - 4 4. Report Status

This report is provided for information.

Respectfully submitted by:




June 19, 2019

REPORT NO. D-6-c JUNE 19, 2019

TO: The Chairperson and Members of the Simcoe County District School Board FROM: Business and Facilities Standing Committee SUBJECT: REPORT OF THE PUBLIC SESSION OF THE SPECIAL BUSINESS AND

FACILITIES STANDING COMMITTEE MEETING HELD WEDNESDAY, MAY 29, 2019

The Business and Facilities Standing Committee met in Public Session on Wednesday, May 29, 2019, at the Education Centre.

PRESENT: Committee Members Donna Armstrong (Chairperson), Peter Beacock, Sarah Beitz,

Debbie Connors, Jodi Lloyd, Michele Locke, Beth Mouratidis, Robert North, David O’Brien (Vice-chairperson), Paula Jade Sandy, Tanya Snell, Lisa-Marie Wilson.

Administration Steve Blake, John Dance, Stuart Finlayson, Michael Giffen, Daryl Halliday, Brian Jeffs, Dean Maltby, Hanne Nielsen, Douglas Paul, Chris Samis, Dawn Stephens.

Staff Karen Côté, Corry Van Nispen.

Recording Secretary Angela Davis. REGRETS: Student Trustees Julia Felgner, Evan Marriott, Victoria McMahon.

Chairperson Armstrong called the meeting to order at 7:30 p.m.



MOTION

Moved by Peter Beacock Seconded by Tanya Snell


CARRIED


MOTION

Moved by Peter Beacock Seconded by David O’Brien

That the Business and Facilities Standing Committee move into closed session.

REPORT NO. D-6-c JUNE 19, 2019 - 2

CARRIED

The Business and Facilities Standing Committee reconvened in public session at 8:33 p.m.

Presentations/Delegations - Nil

Items for Decision - Nil

Items for Information - Nil

Correspondence - Nil

Other Matters

Trustee Locke reminded trustees and staff about the Simcoe County District School Board (SCDSB) Idol happening next Wednesday, June 5, 2019 at 4 p.m. at the Education Centre.

Notices of Motion for Next Meeting - Nil

MOTION

Moved by Beth Mouratidis Seconded by Lisa-Marie Wilson


CARRIED

Respectfully submitted by:




June 19, 2019

REPORT NO. D-6-d JUNE 19, 2019

TO: The Chairperson and Members of the Special Education Advisory Committee FROM: Chairperson of SEAC Superintendent of Program and Special Education SUBJECT: MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE

MEETING HELD MAY 13, 2019 The regular meeting of the Special Education Advisory Committee was held on Monday, May 13, 2019 at the Education Centre. Roll Call PRESENT: SEAC Members Donna Armstrong (Trustee), Kevin Berry (Chairperson), Mark Bryan, Rose-Ann Marchitto, Robin Moore, David O’Brien (Trustee), Brandy Rafeek (Vice-chairperson), Sally Seabrook, Rob Smith, Dr. Susan Surry. Alternates Marina Johnson. Staff Heather Barker, Curt Davidson, Stephen McClelland, Danielle Mink, Chris Samis. Recording Secretary Tina Bazuk. REGRETS: SEAC Members Andria Howe, Tamara Lavender, Mary Riggin Springstead, Yana Skybin. ABSENT: SEAC Members Lisa-Marie Wilson (Trustee). Chairperson Berry called the meeting to order at 7 p.m.

A. Welcome and Introductions

(1) Welcome

(a) Land Acknowledgement of Traditional Territory

(b) Introductions Chairperson Berry welcomed committee members and staff and shared regrets for the evening.

(c) SCDSB Special Education Statement of Beliefs (A-1-c) Brandy Rafeek, Vice-chairperson, read the Statement of Beliefs.

REPORT NO. D-6-d JUNE 19, 2019 - 2

(2) Approval of Agenda

Moved by David O’Brien Seconded by Mark Bryan That the agenda be approved as printed.

CARRIED

(3) Approval of Minutes

(a) Minutes of the Regular SEAC Meeting held April 8, 2019 (A-3-a)

Moved by Brandy Rafeek Seconded by Rose-Ann Marchitto That the minutes be approved as written.

CARRIED

(4) Declaration of Conflicts of Interest - Nil

B. Presentations (1) (a) Leading Mentally Healthy Schools (B-1-a)

Danielle Mink, Mental Health Lead, provided an overview of Leading Mentally Healthy Schools supports and initiatives within the Simcoe County District School Board (SCDSB). Well-being has been identified as one of the four pillars in the SCDSB Strategic Priorities (2017-2022). All schools are expected to engage in the Leading Mentally Healthy Schools process with mental health and well-being teams and plans that address organizational conditions, capacity activation and evidence-based programs that support staff and student well-being. School Mental Health ASIST has been re-named School Mental Health Ontario which provides strategic direction to school boards in the area of mental health and well-being. This year, as part of the new provincial government’s updated priorities, the SCDSB received additional funds specifically related to mental health and well-being. The board invested those additional funds in capacity building for existing mental health workers and programs that target identified groups of students to support mental health and well-being.

Trustee Armstrong entered the meeting at this time. During the 2018-2019 school year, staff and students had the opportunity to participate in learning opportunities such as SafeTALK, ASIST, Mental Health First Aid, Compassion Fatigue and Self-Regulation. In order to measure the impact of existing programs, services and supports, the board has tasked schools to ensure their staff know their role in supporting well-being, ensure

https://smh-assist.ca/


they have the ability to recognize when students are struggling with mental health concerns and know the pathways for different services. Through this system evaluation, there has been an intentional shift from solely focusing on the implementation of services and programs that support mental health and well-being, to evaluating the student impact regarding these ongoing efforts. Superintendent Samis and Danielle Mink responded to questions from SEAC members at this time.

C. Items for Decision (1) (a) Proposed Start Times for 2019-2020 SEAC Meetings (C-1-a)

Curt Davidson, Principal of Special Education, provided SEAC members with the results from the 2019-2020 start time survey.

MOTION Moved by Kevin Berry Seconded by Mark Bryan That SEAC approve a 6:30 p.m. start time for the 2019-2020 SEAC meetings, as set out in Report No. SEAC C-1-a, Proposed Start Times for 2019-2020 SEAC Meetings, dated May 13, 2019. CARRIED

D. Items for Information

(1) Follow-up from Previous Meeting - Nil

(2) Staff Reports

(a) 2019-2020 Special Education Plan (D-2-a) Stephen McClelland, Principal of Special Education, noted that SEAC members received copies of the Special Education Plan that included recommended changes from staff, SEAC members and the 2019-2020 Special Education Plan Sub-committee held April 8, 2019. The 2019-2020 Special Education Plan will be going forward to the Program Standing Committee on June 12, 2019 and submitted to the Ministry of Education prior to July 31, 2019.

(b) SEAC Annual Evaluation (D-2-b) Principal Davidson, provided SEAC members the opportunity to break into small groups to complete the annual SEAC evaluation and reflect on what they would like to see stopped, started and continued in 2019-2020. Feedback included: Stop:

• Formalities. Start:

• 6:30 start time; • have sections of the Special Education Plan included on the agendas;


• survey members to see what they’d like to see on the agenda; • more member updates from various associations/organizations; and, • send package sooner to allow more time to prepare.

Continue:

• reading the statement of beliefs to set the tone and expectations for SEAC meeting;

• structured agenda; • professional development opportunities (what is happening in our board); • golden buzzer moments; and, • guest speakers from various departments.

Superintendent Samis and Principal Davidson responded to questions from SEAC members at this time.

(3) Committee Reports - Nil

(4) SEAC Member Updates

(a) Association/Agency Updates – All (D-4-a)

1. Marina Johnson from Autism Ontario shared details about the annual Simcoe County Charity Golf Classic taking place on June 20, 2019. Everyone is welcome.

2. On behalf of Andria Howe, Superintendent Samis advised that Simcoe Community Services has rebranded and changed their name to Empower Simcoe. Empower Simcoe is hosting an ‘official launch to the community’ celebration on May 15, 2019 in Orillia (35 West Street) at 10:30 a.m. and Barrie (39 Fraser Court) at 1:30 p.m. Everyone is welcome.

(5) Board Member Updates

(a) Updates from Board Meetings (D-5-a) Trustee O’Brien advised SEAC members of the following updates from Board: 1. At the May 2019 Business and Facilities Standing Committee, trustees were

provided with a verbal update on the 2019-2020 Grants for Student Needs and Education Development Charges.

2. At the May Program Standing Committee, trustees approved revisions to the Homework and Voluntary, Confidential Self-Identification of First Nation, Métis, and Inuit Students policies. Trustees also reviewed information for Elementary Mathematics, as well as the Elementary School Climate Survey Results.

(6) Golden Buzzer

1. Principal McClelland shared a golden buzzer moment for May 2019.

E. Correspondence

1. A letter from the Bluewater District School Board SEAC to the Minister of Education

supporting the Upper Grand District School Board’s letter regarding the support of Bill 44 to amend the Education Act to bring awareness and understanding of students with Fetal Alcohol Spectrum Disorder.


2. A letter from the Durham Catholic District School Board SEAC to the Minister of Education

requesting the ministry reconsider the changes to class sizes and mandatory eLearning. 3. A letter from the Durham District School Board SEAC to the Minister of Education, Minister

of Health and Long-Term Care and Minister of Children, Community and Social Services expressing concerns with respect to the proposed changes to the funding model for the Ontario Autism Program and requests that each ministry takes the necessary time to allow for proper consultation, planning and transitioning.

4. A letter from Jim Wilson, MPP for Simcoe-Grey, to the Minister of Education and Minister of

Children, Community and Social Services requesting the ministries review and respond to the letter from the Simcoe County District School Board SEAC regarding concerns with proposed change to the Ontario Autism Program.

5. A letter from the SCDSB Chairperson of the Board to the Minister of Education expressing

concerns with respect to proposed changes to class sizes. 6. A letter from the Simcoe Muskoka Catholic District School Board SEAC to the Minister of

Education requesting the ministry support Bill 64, Noah and Gregory’s Law, Transition to Adult Developmental Services and Support, to ensure its passage.

7. A letter from the Toronto District School Board SEAC to the Minister of Education requesting

provincial direction on tracking attendance for students with disabilities who are excluded or unable to attend school as a result of lack of appropriate support or care (this would not include when parents/guardians voluntarily keep their child out of school), and restrictions on when and how a principal may exclude a student from school for all or part of the day.

F. Other Matters

Superintendent Samis provided a brief update on the following items: i. With the discontinuation of the Section 23 program at Cundles Heights Public School, the

Ministry has approved a new Section 23 program at Nottawasaga Pines Secondary School to support students with mental health and well-being concerns.

ii. The budget has been delayed as the board has not received the technical paper from the Ministry. Staff continue to work on projections to be ready once received. Memo B14 from the Ministry does indicate increased funding in the Behaviour Expertise Amount which supports board-level expertise in applied behaviour analysis.

iii. The Ministry of Children, Community and Social Services has developed a survey to gather input and advice on how the ministries can better coordinate health, education, and social supports to support the needs of children and youth with autism and their families. The survey will be shared with SEAC once approval is given to do so.

G. Notices of Motion for Next Meeting - Nil

H. Adjournment

Moved by Brandy Rafeek Seconded by Robin Moore That the meeting be adjourned at 8:45 p.m. CARRIED The next meeting date is June 3, 2019.


Report Status This report is provided for information. Respectfully submitted by: Chris Samis Superintendent of Program and Special Education Approved for submission by: Steve Blake Director of Education June 19, 2019

REPORT NO. D-6-e June 19, 2019

TO: The Chairperson and Members of the Simcoe County District School Board

FROM: Parent Involvement Committee

SUBJECT: REPORT OF THE PARENT INVOLVEMENT COMMITTEE

MEETING HELD APRIL 16, 2019 A meeting of the Parent Involvement Committee (PIC) was held on Tuesday, April 16, 2019 at the Education Centre. PRESENT: Committee Members (Voting)

Tony Comella, Virginia Cooper, Tamara Creswell, Andrea Dragicevic, Nadia Fitzgerald, Suzanne Golzlin, Ruth Howorth, Joan Kennedy, Tracey King, Ellen Milburn (Chairperson), Brandy Rafeek, Mehrdad Safizadeh, Lianne Stock, Joy Webster.

REGRETS: Jennifer Richardson. PRESENT: Trustee(s) (Non-voting) Donna Armstrong. REGRETS: Tanya Snell. PRESENT: Administration and Staff Representatives (Non-voting)

Jamie Campbell, Stuart Finlayson, Terry Wilkinson.

REGRETS: Peter McLean.

Recording Secretary Kimberly Creighton. Chairperson Milburn called the meeting to order at 6:05 p.m.

A) Welcome and Introductions

1) Land Acknowledgement of Traditional Territory Committee member Ruth Howorth read the Land Acknowledgement of Traditional Territory.

2) Welcome

(a) PIC Mandate

Chairperson Milburn reviewed the PIC mandate.

3) Approval of Agenda Moved by Tony Comella Seconded by Brandy Rafeek That the agenda be approved.

CARRIED

REPORT NO. D-6-e JUNE 19, 2019 – 2_

4) Approval of Minutes

Parent Involvement Committee – February 19, 2019. Moved by Tony Comella Seconded by Joan Kennedy

That the minutes of February 19, 2019 be approved as printed.

CARRIED

B. Presentations

1) Guest Speakers

(a) Capital Plan Chairperson Milburn introduced Andrew Keuken, Manager of Planning, Enrolment and Community Use. Manager Keuken provided an overview of the 2019-2020 Capital Plan for the Simcoe County District School Board (SCDSB) and explained what information can be found within the Capital Plan and how it can be accessed. Manager Keuken explained three of the most urgent needs within the Capital Plan, which are capital priorities, holding schools and planning reviews. He spoke to the upcoming capital projects and explained how they are addressed to the Ministry of Education, as well as how replacement and additional schools are requested. Manager Keuken explained the recommended planning studies and reviews.

Manager Keuken responded to questions at this time.

C. Items for Decision

1) PIC Apparel

Moved by Virginia Cooper Seconded by Tamara Cresswell

That the Parent Involvement Committee approve a budget of $500 for the purchase of new PIC apparel.

CARRIED 2) 2019 - 2020 Connections Event

Moved by Mehrdad Safizadeh Seconded by Tony Comella

That the Parent Involvement Committee hold the annual Connections event on October, 22 2019. CARRIED

D. Items for Information

1) PIC Members

(a) PIC Member Updates - Nil

REPORT NO. D-6-e JUNE 19, 2019 - 3

(b) Matters Arising from School Councils

Committee member, Mehrdad Safizadeh, inquired about how a parent/guardian would join SEAC, Stuart Finlayson, Superintendent of Education, informed Mehrdad that he will provide that information through email. Committee member, Joan Kennedy, provided the committee with an overview of the organization she is a part of called COMPASS (Community Partners with Schools). Committee member, Tamara Cresswell, asked the committee about the size of school council, and if there is a specific amount of members allowed on each school council. A discussion took place between committee members. Superintendent Finlayson confirmed that school councils can have up to 12 voting parent/guardian members. There can be more members on each council; however, they will not be voting members.

2) Trustees

(a) Board Updates

Trustee Armstrong reported that the 2019-2020 Capital Plan was approved at the March Board meeting. Trustee Armstrong also reported that the Board has been informed that the budget should be released by the Ministry of Education by the end of April. The SCDSB has not put out a communication regarding class size as further details are required to provide accurate information.

3) Staff (a) Superintendent Updates

Superintendent Finlayson informed the committee that members who joined PIC during the 2017-2018 school year will be coming to the end of their two-year term. Each of these members will be contacted to see if they would like to remain on the committee for another two years. Superintendent Finlayson reminded the committee that SCDSB’s final Outdoor Education learning day, Singing in the Rain, will be held at Springwater Park on Saturday April 27, 2019. Members are encouraged to discuss outdoor learning opportunities with their school councils. Superintendent Finlayson spoke to the Ontario Secondary School Teachers Federation Evening of Excellence, taking place on May 7, 2019 and the Annual SCDSB Character Recognition Evening that will be held on May 16, 2019. Both events take place at the Education Centre.

(b) Principal Updates Vice-principal Wilkinson informed the committee that Education Quality and Accountability Office math assessments will be written by Grade 9 students from June 7-20, 2019. Successful completion of this assessment is not a requirement for graduation.

(c) Social Media Highlights Jamie Campbell gave an overview of the summary from the meeting that will be shared through the board’s social media outlets.

REPORT NO. D-6-e JUNE 19, 2019 - 4

E. Correspondence - Nil

F. Other Matters Chairperson Milburn requested the current registration numbers for the Community

Conversations evening sessions. Kim Creighton reported that there are 18 registered for the Orillia session and 20 for the Bradford Session.

G. Notices of Motions for Next Meeting - Nil

H. Motion to Adjourn

Moved by Tony Comella Seconded by Tamara Cresswell


CARRIED

The next meeting will be held on Tuesday, May 21, 2019, at 6 p.m. in the Georgian Room at the Education Centre.

I. Report Status This report is provided for information. Respectfully submitted by: Stuart Finlayson Superintendent of Education Approved for submission by: Steve Blake Director of Education June 19, 2019

REPORT NO D-6-f JUNE 19, 2019

TO: The Chairperson and Members of the Simcoe County District School Board FROM: Accessibility Advisory Committee SUBJECT: REPORT OF THE ACCESSIBILITY ADVISORY COMMITTEE MEETING HELD MONDAY, MARCH 25, 2019______________________________ A meeting of the Accessibility Advisory Committee (AAC) was held on Monday, March 25, 2019, at the Education Centre. PRESENT: AAC Members: Curt Davidson, Jason Hagerman, Sean Levasseur, Delmar MacLean,

Doug Mein (Vice-chairperson), Sarah Mueller (Chairperson), Kimberley Pickett, Carrie Rumble, Cindy Tonn, Michelle Woodward.

Staff: Erin Schwarz, Kylee Zoller. REGRETS: AAC Members: Sarah Beitz, Abigail DesForges, Brian Jeffs, Sarah Kekewich, Rosalia Leo, Kevin LePage, Elliott Williamson. Recording Secretary : Shannon Taylor. Sarah Mueller, Chairperson, called the meeting to order at 10:43 a.m. 1. Welcome and Opening Remarks

Chairperson Mueller welcomed the committee. Jason Hagerman, Communications Officer, introduced himself as he will be replacing Sarah Kekewich, Manager of Communications, on the committee. Carrie Rumble, Human Resource Services Officer, introduced herself as she will be replacing Abigail DesForges, Human Resource Services Manager, on the committee. Chairperson Mueller noted that the elections are normally held at the January meeting; however, that meeting was cancelled due to inclement weather. Brian Jeffs, Superintendent of Business and Facility Services, was not in attendance today; therefore, elections will be held at the next meeting.

2. Review of Draft Minutes of November 26, 2018 MOTION Moved by Cindy Tonn Seconded by Michelle Woodward That the Minutes of the Accessibility Advisory Committee held November 26, 2018 be approved as printed. CARRIED

REPORT NO. D-6-f JUNE 19, 2019 - 2 3. Third AODA Independent Review by David Onley

Doug Mein, Vice-chairperson, presented the Third AODA Independent Review by David Onley with special attention to the areas related to education. Vice-chairperson Mein reviewed key points, citing that in the opinion of Mr. Onley, design barriers are a form of discrimination, which is a violation of human rights. Chairperson Mueller commented that there is need for a consistent definition of accessibility. The current language in the AODA portrays disability as a medical issue, rather than social inclusion. Delmar MacLean mentioned that agencies are moving toward a medical model definition because of funding, but schools seem to follow the social model. Chairperson Mueller suggested that the medical model and social model of disability needs to be merged. Erin Schwarz, Corporate Risk Officer, commented that a clear division is required as Kimberley Pickett, Manager of Design and Construction, works on physical barriers in design and construction, and that Curt Davidson, Principal of Special Education, deals with mental health barriers. Vice-chairperson Mein stated that the two Standards Development Committees that were developed to make recommendations to the government on K-12 and post-secondary education had been suspended before the spring election by the provincial government. From the Independent Review, Vice-chairperson Mein listed barriers in various categories including information, communication and education. The review recommended that the enforcement of the AODA must be strengthened to achieve a more accessible Ontario, with on-site inspections and tougher penalties for AODA noncompliant organizations. Vice-chairperson Mein cited recommendations from Mr. Onley, noting top priorities that include: reactivating the K-12 and Post-secondary Education and Health Care Standards Development Committees; making accessibility a responsibility shared by the entire provincial government; introduce tax incentives for accessibility retrofits to buildings; establish a system for reporting AODA violations; reform the management of public sector infrastructure projects to prevent barriers; and begin work on the new Built Environment Standards. Chairperson Mueller referred to the CBC article by Michelle McQuigge, “Ontario Nowhere Near Goal of Full Accessibility by 2025”, (March 8, 2019), with respect to how buildings are designed. Manager Pickett noted that the Ontario Building Code is not updated to reflect AODA requirements. Vice-chairperson Mein spoke to a recommendation in the report that the Ontario Building Code be reviewed and revised. Vice-chairperson Mein commented that more collaboration between AAC and the Special Education Advisory Committee may be required due to the intersectionality of some physical barriers and mental health barriers.

4. Education Accessibility Standards Development Committee Update

Vice-chairperson Mein updated the committee on the Education Accessibility Standards Development Committee. The ongoing freeze on the committee has been rescinded by the provincial government, and plans are in place to reconvene the committee in late May or early June. At that time, there may be an update on the process of the K-12 Committee.

REPORT NO. D-6-f JUNE 19, 2019 - 3

5. Other Business / Member Updates

Vice-chairperson Mein recognized two students from the Simcoe County District School Board (SCDSB) chosen out of over 35,000 applicants as Loran Scholars. Vice-chairperson Mein commented that he is a supporter of Jack.org, an organization that helps youth deal with mental health, and that one of the Loran Scholars from Banting Memorial High School (BMHS) is also the founder of the Jack.org chapter at BMHS. Vice-chairperson Mein suggested that members of the AAC, specifically he and Michelle Woodward, attend the Abilities Expo at Toronto International Centre on April 6, 2019. A workshop, entitled the Rick Hansen Foundation Accessibility Certification Program is being offered that would be useful when completing school audits.

MOTION Moved by Delmar MacLean Seconded by Cindy Tonn That Vice-chairperson Mein and Michelle Woodward attend the Rick Hansen Foundation Accessibility Certification Program held at the Toronto International Centre on April 6, 2019. CARRIED

6. Adjournment

The committee discussed an alternate date to hold the year-end meeting as Chairperson Mueller will not be available on May 27, 2019. Superintendent Jeffs was to present the Trustee Award to Chairperson Mueller on May 27, 2019; therefore, Cindy Tonn proposed a meeting on April 15, 2019, pending availability of Superintendent Jeffs. If the additional meeting will take place on April 15, 2019 then the year-end meeting scheduled for May 27, 2019 would still be held in order to review school audits performed earlier in the month.

MOTION Moved by Doug Mein Seconded by Delmar MacLean

That the Accessibility Advisory Committee tentatively meet on April 15, 2019 for Chairperson Mueller’s presentation and lunch and meet on May 27, 2019 to review the May school audit reports. CARRIED MOTION Moved by Doug Mein Seconded by Cindy Tonn That the meeting be adjourned at 12 p.m. CARRIED NEXT MEETING The next meeting will tentatively be held at the Simcoe County District School Board in Midhurst, on Monday, April 15, 2019 in the Roy Edwards Room at 10:30 a.m.

REPORT NO. D-6-f JUNE 19, 2019 - 4 Future meeting dates: Friday, May 10, 2019 – School Audits Monday, May 27, 2019 – Year-end Meeting Report Status This report is provided as information. Respectfully submitted by: Brian Jeffs Superintendent of Business and Facility Services Approved for submission by: Steve Blake Director of Education

June 19, 2019

Documents

OFFICE OF THE DIRECTOR OF EDUCATION REGULAR BOARD … · PUBLIC SESSION will resume at 7 P.M. A. (1) Land Acknowledgement of Traditional Territory (2) Roll Call (3) Approval of Agenda