TO: Board of Education

FROM: Kim Morris

RE: Spectrum Turf and Rink Project

DATE: March 9, 2020

Background: The STAR project was first considered by the Board in June 2019 and contemplates a “pop-up rink”, 1 turf field and lighting on the grounds at Spectrum Community School. As a reminder, one academy is offered at Spectrum Secondary, the Spectrum Hockey Skills Academy serving approximately 30 students. The Operations Committee received a presentation from the STAR Committee on March 2, 2020 requesting:

1. Can SD61 formally ask Saanich Municipality to consider STAR Project in their feasibility study for an additional rink in Saanich (considered in open)

2. Can STAR Committee gather feedback from Burnside neighbours (has been a ongoing question from SD61 staff)

3. Can we start formalizing turf partnerships The amenities would be managed, maintained and booked by Saanich municipality and made available to the general public. The School District would contribute the land. The project business case to date has been at no cost to the Board except the land contribution. Of note, turf fields in the school district as a whole, are located at:

Spectrum family Hampton School, Pacific Institute, Van Island Tech Park Reynolds family Topaz Park Lambrick Park family Tyndall Park - SFFC Mt Doug family 2 at UVic Oak Bay family Oak Bay , Glenlyon Northfolk Vic High Nil Esquimalt 1 proposed for Bullen Park

2) Considerations The question the Board needs to consider is if it would like to:

1. support the project in its entirety (3 amenities) as presented 2. phase the project (3 amenities) as presented, but over time 3. partially support the project (2 amenities) with 1 turf field and 1 green space grass field 4. Status quo with no upgrades

School District No. 61 (Greater Victoria)

556 Boleskine Road, Victoria, BC V8Z 1E8

Phone (250) 475-4106 Fax (250) 475-4112 Kim Morris - Secretary Treasurer

Office of the Secretary-Treasurer

An analysis of the options is considered below. In any long term facilities relationship it is essential to remember that while the initial capital project may be funded at not cost to the Board or at little cost to the Board in exchange for land, there is usually an expectation that in a 10 year planning cycle there will be expectations of all partners to contribute to future capital replacement. This is the case with the joint use agreements with both Bays United at Oak Bay and Braefoot field with Lake Hill Soccer Association. Turf or quality grass playing fields both require initial capital injection at inception, and an annual setting aside of reserve for future replacement.

Conclusion: Fulfilling STAR’s request for 1 pop up rink and 2 fields will add amenities to both the school and the community. However, the impact on neighbours, the turning over of the facility to a municipality to operate a rink, adding space where it is not needed for enrolment growth, and decreasing passive green space may cause the Board pause. It may be wiser to pursue the upgrading of one quality grass or turf field only, on the Spectrum site. Future enrolment pressures beyond current 15 year projections may warrant additional instructional spaces be added to the school but at this time no such pressure exists. There is recognition that an upgraded playing field will benefit many students in the current and future enrolment forecast.

Scenario 1 Scenario 2 Scenario 3 Scenario 4

STAR in its

Entirety

(3 amenities)

STAR Phasing

(3 amenities)

Partially

Support with

Turf (1

amenity) Status Quo

Community amenity (Yes = 1 / No = 0) 1 1 1 0

Increased school amenity (Y = 1 / No = 0) 1 1 1 0

Space required for enrolment growth? (No = 0 / Yes = 1 ) 0 0 0 0

Risk: Physical plant (rink and/or turf) (Yes = -1 per

amenity/ No = 0) -2 -2 -1 0

Good neighbour: impact on traffic, parking, lights

evenings and weekends (Yes = 1 / No = 0) 0 0 0 1

Addresses Spectrum instructional ice time a challenge

(Yes = 1 / No = 0 No challenge) 0 0 0 0

# of turf fields in Family of Schools (4 = 1, 3 = 0) 1 1 1 0

Property: SD61 operates and maintains vs third party

(Yes = 1 / No = 0) 0 0 1 1

Grows hockey academy (Yes = 1 / No = 0) 1 1 0 0

Risk: Dependent on partnership (Yes = 0 / No = 1) 0 0 0 1

Risk: Cost (At no cost = 1 / Potential cost to District = 0) 1 1 0 1

Consultation required (Yes = 0 / No = 1) 0 0 0 1

Reduced passive green space (a place to 'be', not 'do')

(Yes = 0 / No = 1) 0 0 0.5 1

Total Points 3 3 3.5 6

# of turf fields in Family of Schools - Information (not for

score) 4 4 4 3

Recommendations: That the Board of Education of School District No. 61 (Greater Victoria) approve, in principle, the addition of one turf or quality grass field at Spectrum Community School; and further that the STAR Committee be encouraged to continue to pursue partnerships for funding; and further that the project business case under the amended scenario be provided to the Board by staff and the STAR Committee when available.

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Site Plan "A" as presetned by STAR Committee at March 2 , 2020 Operations Committee

Site Plan "B" from Facilities Staff reflecting Right of Way

Spec

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Tur

f & R

ink

Proj

ect

Pres

ente

d:M

arch

2nd

, 202

0 to

SD

61 E

d. P

olic

y / O

pera

tiona

l Com

mitt

ee

Pres

ente

d by

: Aud

rey

Smith

(Spe

ctru

m P

AC),C

ollin

Cro

nkhi

te (C

olqu

itz P

aren

t, &

Tech

nica

l Com

mitt

ee)

Spec

trum

Tur

f & R

ink

(STA

R) P

roje

ct

●$1

4 m

illion

pro

ject

●St

akeh

olde

r-bas

ed

●N

o co

st to

dis

trict

●Li

mite

d ris

k to

the

dist

rict

STAR

Pro

ject

: The

Bui

ldin

g

STAR

Pro

ject

: The

Bui

ldin

g

●Sp

rung

Stru

ctur

e- 2

5 Ye

ar M

embr

ane

War

rant

y -5

0 Ye

ar A

lum

inum

War

rant

y

●So

nghe

es &

Esq

uim

alt

Nat

ion

Inte

grat

ion

●C

hild

-Car

e Fa

cilit

y

STAR

Pro

ject

Sta

keho

lder

s

STAR

Pro

ject

: SAA

NIC

H M

UN

ICIP

ALIT

Y

●M

AR

KET

AN

ALY

SIS

SUR

VEY

( 04/

2019

):

-Tre

men

dous

unm

et d

eman

d fo

r ice

-tim

e

●Se

ekin

g pa

rtner

ship

s w

ith S

D61

& 6

3

●”W

e ar

e pl

anni

ng a

feas

ibilit

y st

udy

[for a

th

ird ri

nk] i

nto

our 2

020

Bud

get.”

-G

raha

m T

hom

son

Saan

ich

Mun

icip

ality

(D

ecem

ber 2

019)

-Eco

-Effi

cien

t Com

pare

d to

Tra

ditio

nal S

truct

ures

STAR

Pro

ject

: The

Bui

ldin

g

●Fr

eon

Syst

em (N

ot T

oxic

unl

ike

Amm

onia

)

STAR

Pro

ject

: The

Rin

k

●N

o En

gine

er

Nee

ded

●R

ecap

ture

Hea

t / M

inim

ize

Car

bon

Foot

prin

t for

SD

61

STAR

Pro

ject

: Fin

anci

al F

easi

bilit

y Pr

ojec

t Fin

anci

al A

ssum

ptio

nsTu

rf (1

fiel

d)Ar

ena

Estim

ated

Cap

ital C

ost

$2.6

milli

on$1

1.4

milli

on

Fund

ing

Sour

ces

TBD

TBD

Cap

ital A

ssum

ptio

ns(in

clud

ed in

pro

ject

cos

t) 7.

5% E

scal

atio

n +

7.5%

Con

tinge

ncy

7.5%

Esc

alat

ion

+ 25

% C

ontin

genc

y

Ope

ratin

g As

sum

ptio

nsR

even

ues

base

d on

hou

rs a

vaila

ble

and

mar

ket r

ates

with

free

use

by

SD61

.

Expe

nses

incl

ude

utilit

ies,

mai

nten

ance

an

d 10

yr t

urf r

epla

cem

ent c

ost

Rev

enue

s ba

sed

on h

ours

ava

ilabl

e an

d m

arke

t ra

tes

with

free

use

by

SD61

, lea

se a

nd a

ncilla

ry

reve

nues

.

Expe

nses

incl

ude

supp

ort s

taff,

util

ities

, m

aint

enan

ce a

nd 2

5 yr

sur

face

repl

acem

ent

NPV

ove

r Ass

et L

ifecy

cle

(3%

dis

coun

t)

25 y

ears

$ 1.

35 m

illion

(Ope

ratin

g)$

0.56

milli

on (C

ashf

low

)

40 y

ears

$9.7

3 m

illion

(Ope

ratin

g)$5

.12

milli

on (C

ashf

low

)

●Am

ount

s ar

e ba

sed

on in

form

atio

n fro

m e

stim

ates

pro

vide

by

prev

ious

are

na a

nd tu

rf pr

ojec

ts (O

ak B

ay H

igh

proj

ect,

Piik

ani N

atio

n R

ink

and

Col

lingw

ood

Rin

k)●

Fina

ncia

l mod

elin

g is

for f

easi

bilit

y pu

rpos

es o

nly

and

will

be fu

rther

refin

ed a

s pr

ojec

t am

ount

s an

d op

erat

ing

estim

ates

are

con

firm

ed

thro

ugh

the

busi

ness

pla

n de

velo

pmen

t pro

cess

.

●Bu

rnab

y st

udy

on w

ater

use

–Tu

rf fie

lds

get s

ix ti

mes

th

e us

e co

mpa

red

to g

rass

fiel

ds

●Tu

rf is

98%

recy

cled

whe

n ta

ken

away

●Ta

rget

Tec

hnol

ogie

s in

Bur

naby

& tu

rn in

to re

cycl

ed

plas

tic c

ompo

site

woo

d ●

Infil

l (ru

bber

) is

100%

reco

vere

d &

reus

ed●

Burn

aby

stud

y on

wat

er u

se –

Turf

field

s ge

t six

tim

es

the

use

com

pare

d to

gra

ss fi

elds

●

New

em

ergi

ng te

chno

logi

es fo

r rec

ycle

d tu

rf

STAR

Pro

ject

: Tur

f Fie

ld

STAR

Pro

ject

: The

Ask

s 1)

Can

SD

61 fo

rmal

ly a

sk S

aani

ch M

unic

ipal

ity to

con

side

r ST

AR P

roje

ct in

thei

r fea

sibi

lity

stud

y fo

r an

addi

tiona

l rin

k in

Sa

anic

h

2) C

an S

TAR

Com

mitt

ee g

athe

r fee

dbac

k fro

m B

urns

ide

neig

hbou

rs (h

as b

een

a on

goin

g qu

estio

n fro

m S

D61

sta

ff)

3) C

an w

e st

art f

orm

aliz

ing

turf

partn

ersh

ips