Official Letter

Official Letter • Personal Letter • Job Application • Letter to the Editor

Format of an official letter

Letterhead

(Double space)

Date Line

(Quadruple space/4 line gap)

Inside Address

(Double space)

Dear Sirs:

(Double space)

Thank you for your letter of ..................................................................................................

................................................................................................................................................

................................................................................................................................................

................................................................................................................................................

................................................................................................................................................

................................................................................................................................................

(Double space)

Yours faithfully

(Quadruple space/4 lines gap)

AK Bashar

A few formal / official letters

1. Write an application to the Principal of your college for a canteen.

20 July 2012

The Principal

X College, Dhaka

Subject: Prayer for setting up a canteen

Sir

We, the students of your college, would like to draw your kind attention to the fact that there is no canteen at our

college premises. As our classes start at 8:30 am and continues up to 2:30 pm, we get hungry and are forced to take

unhygienic food (A¯^v¯’¨Ki Lvevi) from road-side food stalls. For this, many of us often suffer from abdominal

diseases (‡c‡Ui cxov) which affect our health and study.

We, therefore, hope and pray that you would be kind enough to set up a canteen in our college campus so that we

can take hygienic food and remain fit.

Yours obediently

Toufique, on behalf of the students of X College.

2. Write an application to your Principal for a college common room.

20 July 2012

The Principal

X College, Dhaka

Subject: Prayer for a college common room

Sir

We, the students of your college, would like to draw your kind attention to the fact that our college is a renowned

(weL¨vZ) college and students come here from far-off places (`~i `~ivš—). We are to attend classes from 8:00

am to 2:30 pm. Moreover, there is interval (weiwZ) between classes. We can spend these leisure hours in the

common room by reading newspaper, magazines or by playing games. But we have no college common room.

In the circumstances (cwiw¯’wZ) stated above (Dc‡i ewY©Z), we pray and hope that you would be kind enough

to take steps to set up a common room in our college.

Yours obediently

Runa Bishas

On behalf of the students of X College.

3. Write an application to the Principal of your college to set up a debating club.

20 June 2012

The Principal

X College, Dhaka

Subject: Prayer for setting up a debating club

Sir

We, the students of your college, would like to draw your kind attention to the fact that our college is very

renowned in our locality, but there is no debating club (weZK© K¬ve) in our college. For this, we are deprived

of practising debate on various subjects though this is highly essential for generating ideas. Besides, the practice of

debating makes a student good orator (e³v). In this state, we need a debating club to be set up in our college area.

We, therefore, pray and hope that you would be kind enough to take necessary steps to set up a debating club so that

we can develop our presentation and idea generation skill.

Yours obediently

Runa Bishas


4. Write an application to the Principal of your college to set up a computer club in

your college campus.

15 July 2012

The Principal

X College, Dhaka

Subject: Prayer for setting up a computer club

Sir

We, the students of your college, would like to draw your kind attention to the fact that there is no computer club in

our college. There is no denying (A¯^xKvi Kivi †Kvb Dcvq †bB) that computer literacy is a must for every

student to survive (‡eu‡P _vKv) in competition. As we don’t have any computer club in our college, we are

lagging behind (wcwQ‡q cowQ) day by day. So a computer club needs to be set up in our college.

We, therefore, hope and pray that you would be kind enough to take necessary steps to set up a computer club in

our college.

Yours obediently

Ruhul Chowdhury


5. Write an application to the Principal of your college for an educational tour/picnic.

20 July 2012

The Principal

X College, Dhaka

Subject: Prayer for permission for arranging an educational tour

Sir

We would like to state that we are the students of your college. We want to go on an educational tour to the

sunderbans. We deeply believe that an excursion (msw¶ß ågY) to the Sunderbans will be both educative and

pleasant (Avb›`RbK). It will surely enrich our domain of knowledge (Áv‡bi cwiwa). We have already decided

that we will contribute individually a fixed amount for the excursion. We also expect financial assistance from the

college.

We, therefore, hope and pray that you would be kind enough to give us permission and provide necessary financial

help.

Yours obediently

Sakibal Hasan

On be half of the students of X College.

6. Write a letter to the manager of a bank to open a bank account.

20 June 2012

The Manager

Sonali Bank

Dhanmondi, Dhaka

Subject: Opening a bank account

Dear Sir

I, the undersigned (wb¤^ ¯^v¶iKvix), am service holder and reside (evm Kiv) at Dhanmondi in Dhaka. I

would like to open a savings account with your branch. I would be very happy if you inform me what I am required

to do for opening an account.

I, therefore, hope that you would do the needful (cÖ‡qvRbxq KvR) in this regard. I would be highly obliged.

Yours faithfully

Jesan Mondal

Senior Account Officer

ABC Ltd.

Format of a personal / private letter

1. Letterhead

2. Date

3. Salutation

4. Body of the letter

5. Complimentary close

6. Sender’s signature

7. Superscription (Envelop, stamp and address of the sender and receiver)

Write a letter to your friend inviting him/her to attend the marriage ceremony of your younger sister.

Shipon Mansion

112, Gulsan, Dhaka

30 September 2012

Dear Titu

I hope you are well with all family members. I am very pleased to inform you that the marriage ceremony of my

younger sister is going to be held on 15 November 2012. We have already rented a community centre for smooth

arrangement of the ceremony. Guest invitation is almost complete. You know huge workload is on our shoulder as

time is very short. Your presence is highly essential for arranging such a programme. I expect you to be with me

from minimum two days before the occasion.

Convey my salaam to your parents and love for younger brothers and sisters.

Warmest regards

KM Shafi

From

Rafil

112, Gulsan, Dhaka

To

Titu

12, Masterpara Road, Jessore

Job Application

Write a letter/application along with your complete resume to the Human Resource Manager of ABC company for the post of Accounts Officer.

20 July 2012

The Human Resource Manager

ABC Company Ltd.

20, Gulsan Avenue

Dhaka- 1212

Subject: Application for the post of “Junior Officer”

Dear Sir/Madam

I came to know from your advertisement for Junior Officer in your bank published in ‘The Daily Star’ on 5 July 2012 and I feel very much confident that I possess the requisite qualifications.

If I am appointed for the aforesaid post, I shall work with zeal and enthusiasm. I am eagerly looking forward to hearing from you.

Yours faithfully

(...................)

B K Hossain

Enclosure:

1. Resume

Resume of B K Hossain

7/1 Azimpur Road

Azimpur, Dhaka

E-mail: [email protected]

Objective

To engage myself in an esteemed organization where dynamic and challenging attitudes are appreciated and where I can employ my creative skill, professional knowledge and experience for the growth and development of the company.

Educational qualifications

Master of Social Science (MSS)

University : National University

Subject : Political Science

mailto:[email protected]

Result : Second Class

Passing year : 2011

Bachelor of Social Science (Hons)

University : National University

Subject : Political Science

Result : Second Class/GPA ........

Passing year : 2010

Higher Secondary Certificate (HSC)

Institute : Madhupur College

Board : Dhaka

Group : Humanities

Result : First Class/GPA 5

Passing year : 2005

Secondary School Certificate (SSC)

Institute : G B High School

Board : Dhaka

Group : Humanities

Result : First Division/GPA 5

Passing year : 2003

Language skills : Fluent in English and Bengali

Computer Skills : MS Word, MS PowerPoint, MS Excel

Personal Information

Name : B. K. Hossain

Father’s name : Y

Mother’s name : Z

Permanent Address : Vill: Nimtoli, P.O: Gopalbari,

P.S: Madhupur, Dist: Tangail

Date of birth : 1.12.1985

Marital status : Unmarried

Religion : Islam

Nationality : Bangladeshi (by birth)

Sex : Male

Blood Group : O+

Height : 5/ - 6//

Reference:

Mohibul Islam

Deputy General Manager

ABC Company

Dated : 20 July 2012

(Signature)

Application for the post of a Lecturer in English

10 July 2012

The Principal

X College, Dhaka

Subject: Prayer for the post of a Lecturer in English

Sir

I have carefully looked at the job requirement of a Lecturer in English, advertised by you in the Daily Star

on 5 July 2012 and I feel confident that I possess the requisite qualifications. I enclose my complete

resume for your kind consideration.

I shall be highly glad if I am appointed for the aforesaid post. I am eagerly looking forward to hearing

from you.

Yours faithfully

(.........................)

Tamanna Bishas

Enclosure

1. Resume

Resume of Tamanna Bishas

2/5, Elephant Road

Dhanmondi, Dhaka

E-mail : [email protected]

Objective

To engage myself in an educational institute where challenging attitudes are appreciated and where I can

employ my creative skill, professional knowledge and experience.

mailto:[email protected]

Educational qualifications

Master of Arts

University : Dhaka University

Subject : English Literature

Result : Second Class

Passing year : 2010

Bachelor of Arts

University : Dhaka University

Subject : English Literature

Result : Second Class/GPA ........

Passing year : 2009

Higher Secondary Certificate

Institute : X College

Board : Dhaka

Group : Arts

Result : GPA 5

Passing year : 2005

Secondary School Certificate

Institute : Y High School

Board : Dhaka

Group : Arts

Result : GPA 5

Passing year : 2003

Personal Information

Name : Tamanna Bishas

Father’s name : X

Mother’s name : Y

Permanent Address : 2/5 Elephant Road

Dhanmondi, Dhaka

Date of birth : 1 January 1988

Marital status : Unmarried

Religion : Islam

Nationality : Bangladeshi (by birth)

Sex : Female

Blood Group : O+

Height : 5/ - 6//

Reference:

(1) Dr. Nazrul Islam

Professor, Department of English

Dhaka University, Dhaka

(2) Dr. Atiar Rahman

Professor, Department of Political Science

Dhaka University, Dhaka

Dated : 10 July 2012

(Signature)

Format of a letter to newspaper

Different parts of a letter to newspapers are as follows:

Letterhead 1.

Date 2.

3. Inside Address

4. Salutation

5. Letter

6. Complimentary close

7. Sender’s signature

8. Sender’s name

9. Title of the report

10. The report

11. Sender’s signature)

12. Short address of the sender

1. Write a letter to the Editor of a Newspaper about Eve-teasing

Nushrat Villa

House No.5/2

Block B

Lalmatia,

Dhaka

12 December 2012

The Editor

The Daily Star

Tejgaon, Dhaka

Dear Sir

I shall be highly glad if you kindly publish the following report in your esteemed daily.

Yours Faithfully

(Atiqul Islam)

Eve-teasing has taken a serious turn in our locality.

We are the inhabitants (evwm›`v) of ward No. 65 under Dhaka City Corporation. Females especially girl students

of our locality have been suffering from eve-teasing for many days. Now a days it has been intolerable. A few

spoiled (bó) young guys gang up (Ro nIqv) in different spots of our locality and tease girl students when they go

to their schools and return to their houses. In addition to this, those derailed (bó) boys stand as a barrier on the way

and make indecent gesture (Akxj A½fw½). They sometimes drag and pull girl students and offer ill proposals

(Lvivc cÖ¯—ve). Due to this problem, many females have been suffering from insecurity and losing interest to

go to their respective educational institutes. The activities of law enforcing agencies are not sufficient in this regard.

I would like to draw the attention of the concerned authority to take steps regarding this.

Atiq

Lalmatia, Dhaka.

2. Write a letter to the editor of a newspaper about reckless driving

Nipa Villa

House No. 52/1

Block B

Lalmatia, Dhaka

12 December 2012

The Editor

The Daily Star

Tejgaon, Dhaka

Dear Sir


Yours faithfully

MA Haque

Reckless driving causes frequent road accident

We have noticed with great horror (AvZ¼) that the number of road accidents has increased to a great extent

nowadays. We hear the news of killing of some people by road mishap (`yN©Ubv) almost everyday. Besides, a

large number of people are maimed (c½ynIqv) for ever due to accidents. Death of the only earning person of a

family brings economic disaster (wech©q) for the family. When a person becomes crippled (c½y) due to road

accident, his/her family is to spend vast amount of money for treatment. In many cases, the crippled person

becomes burden for the entire (m¤ú~Y©) family. We know reckless driving is mostly responsible for tragic road

accidents.

Passengers are helpless as they hardly have anything to do in this regard. The government should be ruthless

(wbôzi) to the drivers responsible for reckless driving so that many lives are not lost for ever.

MA Haque

Lalmatia, Dhaka

3. Write a letter to the Editor of a daily newspaper about high prices of commodities

Nibedika House

Mohammadpur, Dhaka

2 December 2012

The Editor

The Daily Star

Tejgaon, Dhaka.

Dear Sir

I shall be highly delighted if you kindly publish the following report in your esteemed daily.

Yours faithfully

Sajid Khan

High prices of essential commodities

Prices of essential daily commodities (wRwbmcÎ) such as rice, pulses (Wvj), fish, meat, sugar are increasing day

by day. For this unbridled (Awbqwš¿Z) price hike consumers of limited income have been suffering a lot. Prices

of different protein containing items are beyond (evB‡i) the reach of the poor and middle class people. As a result,

they are bound to keep them away from the taste of those calorie providing food items. We also find huge

difference between the prices of wholesale market (cvBKvwi evRvi) and retail market (LyPiv evRvi). The

money generated from this gap is going to the pocket of middlemen in different levels. Besides, we often also hear

the name of market syndicate where a few people gang up and create artificial crisis (K…wÎg msKU) to increase

prices. It has been possible due to poor market monitoring system. Strict action (K‡Vvi c`‡¶c) has to be taken

against those who are responsible for this. I draw the attention of the concerned (mswkó) authorities to take

effective steps in this regard.

Sajid Khan

Mohammadpur.

4. Write a letter-to the editor of a newspaper about widespread practice of taking bribe

Nur Mansion

7/6 Azimpur, Road

Azimpur, Dhaka

12 December 2012

The Editor

The Daily Prothom Alo

Karwanbazar, Dhaka

Dear Sir


Yours faithfully

MA Taher

Widespread practice of taking bribe

Bribe (Nyl) has been a synonymous word in the offices of Bangladesh. The matter is open secret and has been so

acute (Zxeª) in government offices that people are made bound to pay bribe in almost every office to get things

done. Officers and employees responsible for jobs are reluctant (Awb”QzK) to do any work unless and until they

receive backhander (Nyl). If inducement is not paid, they harass people showing legal (AvBbMZ) and other

excuses. It has invited a lot of sufferings for commoners. For this we have got recognition as a corrupt nation

(`yb©xwZevR RvwZ) in the world. This is undoubtedly huge scandal for us. Government should take

pragmatic steps (ev¯—e c`‡¶c) so that the nation can get rid of the curse of bribery (Ny‡li Awfkvc).

MA Taher

Azimpur, Dhaka

5. Write a letter to the Editor about campus violence

Saad Mansion

House No. 170

Road No. 15

Dhanmondi Dhaka

5 October 2012

The Editor

The Daily Star

Tejgaon, Dhaka

Dear Sir


Yours faithfully

SM Aminul Haque

Campus violence

When we turn over (Dëv‡bv) the pages of newspapers or keep our eyes on TV channels we find the news of

tedious (weiw³Ki) campus violence almost every day. A group of students are seen to attack on another group with

lethal weapons (gvivZ¥K A¯¿). They beat up their opponents mercilessly. This violence is so brutal and barbaric

(ee©‡ivwPZ) that many of them become seriously wounded. Sometimes meritorious students fall victim of

campus violence and get killed. Hopes and aspirations (Avkv-AvKv•¶v) of those families reduce to dust due to

campus violence. Major political parties harbour and nourish armed cadres for their ill political purpose. We know

it’s not possible for government alone to stop campus violence. Major political parties have to have intention

(B”Qv) not to patronize (c„ô‡cvlKZv Kiv) terrorists in the campuses. Then and only then we will have violence

free campus. I hope our main political parties will do this for the greater welfare of the nation.

SM Aminul Haque

Dhanmondi.

6. Write a letter to the Editor about mosquito menace of Dhaka city

Chameli house

42, Elephant Road

Dhanmondi, Dhaka

20 July 2012

The Editor


100, Kazi Nazrul Islam Avenue

Karwanbazar, Dhaka

Dear Sir


Yours faithfully

MN Haque

Mosquito menace has been a huge threat

We, the dwellers (evwm›`v) of Dhaka, are to suffer a number of menaces. One of them is mosquito menace

(gkvi Dc`ªe). Mosquito has recently been a huge disturbing element for the people of Dhaka. Moreover, breading

of mosquito is rapidly increasing. Unclean and dirty water bodies are the safe harbour (wbivc` Avkªq) for

breading (Drcv`b) mosquitoes. We know mosquitoes spread some fatal diseases including dengue which may

even cause the death of people. Controlling measures taken by City Corporation is insufficient to keep the pace with

rapidly increasing mosquitoes. As a result, lives of city dwellers have been irritating (weiw³Ki). Situation will be

worse if no effective action is taken immediately. We hope Dhaka City corporation will take realistic steps against

mosquitoes to bring ease in the life of the inhabitants of Dhaka.

MN Haque

Dhanmondi.

7. Write a letter to the editor of a daily newspaper about traffic jam

Raj Villa

Road No. 27

Dhanmondi, Dhaka

5 October 2012

The Editor


100, Kazi Nazrul Islam Avenue

Karwanbazar, Dhaka

Dear Sir

I shall be highly glad if you kindly publish the following letter in your esteemed daily.

Yours faithfully

MM Swapon

Traffic-jam of the capital city of Bangladesh has been intolerable nowadays. Traffic congestion starts at around 8

am and continues up to 10 pm. The entire city stands still (wbðj `vuwo‡q _vKv) while people are on the way to

office and the time of returning home from the same. The situation is so worse (GZUv Lvivc) that all walks of

people are to suffer untold sufferings while moving from one place to another. For this office going people cannot

reach their respective offices in time, students miss their classes and many patients die on the way to hospital. The

value of time of these lost hours in terms of money is huge. In addition, thousands of vehicles stand motionless

(wbðj) and burns fuel unnecessarily and this is undoubtedly (wb:m‡›`‡n) a great loss for the country’s economy.

We notice with regret that no worth seeing action has been taken to ease the traffic congestion (RUjv). I would like

to draw the attention of our government to do something so that dwellers of Dhaka city can save them from being

helpless due to annoying traffic-jam.

MN Swapon

Dhanmondi

Business Communication

International Mother Language Day is an observance held annually on 21 February worldwide to promote awareness of linguistic and cultural diversity and multilingualism. It was first announced by UNESCO on 17 November 1999. Its observance was also formally recognized by the United Nations General Assembly in its resolution.

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Official Letter