Online Application Manual STUDENTS

8/13/2019 Online Application Manual STUDENTS

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Erasmus Mundus Action 2 / JoinEU-SEE>PENTAAPPLICATION MANUAL for STUDENTS

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A window will open where you are asked to introduce your data for the creation of an online application

account:

You have to read through and accept the terms of servicebefore clicking theRegisterbutton.

After you clicked the Registerbutton, you will see the following notification:

Check your e-mail accountfor the email sent to you by the online application system. Read through the

information provided in the email. It contains the access datafor your application account as well as a link

you need to click to activate the account.

You cannot log into your account before youve activated it by clicking on the activation linkin the

email.

IMPORTANT:You cannot use thesame e-mail address for two

or more accounts. Therefore, if you already applied at one of

the previous JoinEU-SEE calls, make sure to now use a different

e-mail address from the one you used previously. Using the

same e-mail address will lead to log-in problems.


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When you click on the activation link in the e-mail, you will be directed to the following window:

Click on the highlighted sentence in order to proceed with your application. In order to log in, please

introduce your email account and the password provided in the registration email. Then click login.

Activation link &

access data


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Once youve logged in, you will be directed to your account:

On the left side in your account, you can see all the different sectionsyou have to complete in order to

submit your application. The sections are divided in STEP 1and STEP 2:

Email

Password

Main Data

Profile

Language Skills

Application Documents

Priority 1, incl. motivation statement

View & Submit Your Application

Please note that you need to click on the Finish Data Entrybutton in order to complete STEP 1. It is not

possible to proceed to STEP 2without having completed step 1. You have completed step 1 if all markedsections have turned into marked ones. Once you have clicked on the Finish Data Entrybutton, you will

STEP 1

STEP 2

STEP 1

STEP 2


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no longer be able to change any data introduced within STEP 1. Therefore, make sure to carefully check the

information you inserted in STEP 1, before proceeding to STEP 2.

In STEP 2 you will have to upload your application documents and indicate the host university of your

choice.

Before you start with STEP 1, you are advised to change your passwordby clicking on Password on theleft side.

MAIN DATA

Click on Main Data (left menu) and complete all mandatory fields. Then click the Save button. Dont

forget to upload a picture (only .jpg format). As soon as you have saved your data entry, the will turn

into . You can then proceed to the second section inSTEP 1,Profile.
http://www.joineuseepenta.eu/how-to-apply/documents-to-be-uploaded/http://www.joineuseepenta.eu/how-to-apply/documents-to-be-uploaded/http://www.joineuseepenta.eu/partnership/universities/http://www.joineuseepenta.eu/partnership/universities/http://www.joineuseepenta.eu/partnership/universities/http://www.joineuseepenta.eu/partnership/universities/http://www.joineuseepenta.eu/how-to-apply/documents-to-be-uploaded/


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PROFILE

Click the Save buttononce youve filled in all information.As soon as you have saved your data entry, the

will turn into .

Indicate at which level you are currently

studying or if you are not currently

enrolled at a university what the last

level of study is that you completed.

Only for applicants with a

Western Balkan nationality;

EU nationals dont have to

answer this question.

More informationon the

ro ect websiteMore informationon the

project website

More informationon the

project website

Drop-down for EU nationalsDrop-down for WesternBalkan nationals
http://www.joineuseepenta.eu/how-to-apply/documents-to-be-uploaded/documents-proving-the-candidate-belongs-to-a-disadvantaged-group/http://www.joineuseepenta.eu/how-to-apply/documents-to-be-uploaded/documents-proving-the-candidate-belongs-to-a-disadvantaged-group/http://www.joineuseepenta.eu/scholarship/what-can-i-do/http://www.joineuseepenta.eu/scholarship/what-can-i-do/http://www.joineuseepenta.eu/scholarship/who-can-apply/target-groups/http://www.joineuseepenta.eu/scholarship/who-can-apply/target-groups/http://www.joineuseepenta.eu/scholarship/who-can-apply/target-groups/http://www.joineuseepenta.eu/scholarship/what-can-i-do/http://www.joineuseepenta.eu/scholarship/what-can-i-do/http://www.joineuseepenta.eu/how-to-apply/documents-to-be-uploaded/documents-proving-the-candidate-belongs-to-a-disadvantaged-group/


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If you are applying for an undergraduateor master exchange, then you will be able to apply for two

host universities. All other applicantscan choose only onehost university. If you choose undergraduate or

master exchange in level of mobility you apply for, an extra drop-down will pop up where you can

indicate whether you want to apply for one or two host universities.

Depending on your choice, STEP 2of the application will offer you either one or two masks for choosing

host universities.

Once you completed the Profile section by clicking Saveyou can proceed to the section Language Skills.

LANGUAGE SKILLS


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After finishing the Language Skillssection (by clicking on the Savebutton), you have completed STEP 1. In

order to proceed to STEP 2, you need to click on the Finish Data Entrybutton which you will find in the

center of the website which opens after saving the Language Skillssection.

Before leaving STEP 1, you will be asked if you are sure you want to continue.

After closing STEP 1, you will no longer be able to make any changes in the sections Main Data, Profile

and Language Skills. When you are sure you are ready to proceed to STEP 2of the application, click OK.


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APPLICATION DOCUMENTS

After you have clicked the Finish Data Entrybutton in STEP 1, you will be redirected to the first section of

STEP 2Application Documents.

After clicking on Upload new documentyou will see the following window:

Please select the type of document, i.e. CV, passport, etc., you are going to upload and select the file.

Note that you can only uploadpdf documents.

In order to start with the

upload of the documents,

please click on Upload new

document.


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You will see that the word REQUIRED has changed to OK and that the uploaded document appears in

the table below. Continue to upload all the other documents by clicking on Upload new documentand

proceed as described before. The documents you have to upload vary according to the mobility you apply

for (seehttp://www.joineuseepenta.eu/how-to-apply/documents-to-be-uploaded/).

When you have uploaded all documents,

click on Continue to Application. This

will take you to the section where you

can choose the host university/ies.
http://www.joineuseepenta.eu/how-to-apply/documents-to-be-uploaded/http://www.joineuseepenta.eu/how-to-apply/documents-to-be-uploaded/http://www.joineuseepenta.eu/how-to-apply/documents-to-be-uploaded/http://www.joineuseepenta.eu/how-to-apply/documents-to-be-uploaded/


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CHOICE OF HOST UNIVERSITY, incl. MOTIVATION LETTER

Applicants for an undergraduate or master exchange mobility who opted for one or two host universities in

the profile section of STEP 1, now have to fill information for two host universitiespriority 1 and 2 each

including a motivation statement.

All other applicants can choose only one host university.


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After introducing the data and writing the motivation statement, click the Savebutton.


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Undergraduateand master exchangeapplicants must complete the Priority 2 section if they chose to apply

for two host universities. Priority 2 has the exact same set-up as priority 1, including the motivation

statement.

After clicking the Savebutton, you will be directed to this page:

Once you have completed STEP 1 and STEP 2, which means all have turned into you can click on

Finish Application in order to submit your application. You have to submit your application before

February 1, 2014 at 23.59h. No applications will be accepted after that date!

When you click the Finish Applicationbutton, you will be asked if you are sure you want to continue tothe next step, the submission of your application.


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Once you are sure you are ready submit the application, click OK.

Please note that once your application is closed, you will not have accessany more to your

application, which means no more changeswill be possible.

Your application status will change

to application sent and you will

receive a notification by e-mail.

Confirmation e-mail sent to you by the application

system. Receiving the e-mail means that the

submission of your application worked.


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Should you experience any technical difficulties, please [email protected].

Applicants will be notified of the selection results by the end of May 2014at the latest.

GOOD LUCK WITH YOURAPPLICATION!
mailto:[email protected]:[email protected]:[email protected]:[email protected]