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Online Transfer Voucher Workflow Process
Online TV Workflow Development Team – Contacts
Process and Technical Assistance:
Randy Moore 486-0932 [email protected]
Information on the Finance Division’s Workflow Initiative:
Glen O’Keefe 486-4833 [email protected]
Trainer (no longer required):
Kim White 486-2938 [email protected]
Before you continue, please make sure you are not using the OLTV for:
Invalid Accounts Contact
0XXXXX Account contact on FRS Screen 002
770XXX420XXX428XXX450XXX
Plant FundsLynn Chapdelaine (486-0904) or Kim Rourke (486-3249)
Invalid Subcodes
X000
0X00
100X
4XXX
5000
6XXX
8XXX
900X
9180
9400
Invalid 10 Digit String of Coding
3$$$$$0690
4$$$$$0790
Instructions for submitting an online Transfer Voucher
• Go to website: https://applications2.controller.uconnn.edu/TV/Transfer_Voucher.nsf/Transfer-Voucher?OpenForm
• Login:Using your TAS employee number and password
+
Insert your TAS Employee # and Password
Click “Login”
Submitting a TV continued
Click on drop down list – Choose Receiving Dept.
Next, click on drop down list to select the Dept. Representative who should approve the TV
System automatically assigns number
Optional – Use this section to describe in detail the line items transactions.
Click yellow box to begin entering transactions
Submitting a TV continued
6-digit FRS account to be debited
Accompanying 4-digit debit subcode
6-digit FRS account to be credited
4-digit credit subcode
(optional) # of Units
(optional) Unit Price
Dollar amount without $ or comma
(20 characters or less) short description
If another line is required, and you are charging the same department, click on the plus sign to enter another transaction.
(15 line maximum)
Click on the minus sign to delete a row.
+
Submit TV Calc and Print Form
After completing all your lines and reviewing all your information, click on the Submit TV button to send your request.
Submitting a TV continued
Immediately after clicking on the “Submit TV“ button - The “Successful Submission” screen will appear.
Please note: With any secure transaction, you should close your browser to clear the memory cache of any sensitive information.
You will also receive an email confirming that your online TV has been submitted.
SAMPLE below:
Approving a Transfer Voucher
If you receive an online transfer in your e-mail, click on the link to open the TV request.
When this form opens, carefully review the information supplied by the requesting department.
The online TV has the following four action buttons you can select from:
Print Form
Deny
Accept
Forward
Approve a Transfer Voucher Continued
Print Form
Deny
Accept
Forward
To accept charges click on the “ Accept” button.
To deny the charges click on the “Deny” button:
A notification that you have denied the charges will be sent to the requestor
To forward the TV to another individual in your department who has approval authority, click on the “Route TV to” dropdown list and select the department representative who should approve the TV. Then click the “Forward” button.
To print a copy for your files click “ Print Form”
Viewing a list of your transfer vouchers
Use this link to view your submitted Transfer Vouchers:
https://applications2.controller.uconn.edu/TV/Transfer_Voucher.nsf/Search?OpenForm
Submitted Documents
Total Submitted
Total for Review
Total Approved
Total Exported
23 28 2 11
TVNo Initiator DebitCode
CreditCode
Amount Router Status Date Submitted
X6XQS9C Kim L White xxxxxx 9100
xxxxxx 9100
$1000.00 Kim L White Submitted
01-23-2007 02:40:41 PM
X6XRQJ9 Kim L White xxxxxx 9100
xxxxxx 9100
$1000.00 Nick M Smithi Submitted
01-24-2007 01:19:59 PM
At a glance you can see how many vouchers you submitted, the status of each voucher (whether submitted, or approved, forwarded, or denied) the date submitted, who Initiated, and who routed the voucher.
Proxy Feature
The optional proxy feature on the Online Transfer Voucher has been completed. This feature was added at the request of certain departments for whom the TV approver is not the same individual as the TV initiator. For example, a business manager may approve all TV's for an office even though the TV's are prepared by another individual. As such, the proxy feature permits individuals who do not have signature authority to initiate an Online TV. Once an OLTV is initiated, it is automatically routed to the pre-designated supervisor for approval. Please note that the initiator would still be responsible for choosing the receiving individual in the receiving department. If your department would like to use the proxy feature, please provide us with the initiator's name and 6 digit Empl. ID #, and the Supervisor's name and 6 digit Empl. ID#.
Definition “Proxy”: a person authorized to act for another
With your supervisors approval, the proxy will have the ability to initiate Transfer Vouchers, but will not have the ability to approve them.
The Initiator routes the TV to the Dept. being charged.
The Initiator fills out charges than selects button “send to Supervisor” for approval.
Send to Supervisor Calc, Save and Print
Send to Supervisor
With the proxy feature the supervisor approves the Transfer Voucher, and then upon clicking the “Approve” button the Dept. being charged/credited receives the voucher.
Supervisor reviews Transfer Voucher, and if transaction is approved, selects the “Approve” button, and TV will be sent to the Receiving Department.If corrections are needed Supervisor selects the button “Send back to Initiator for corrections” with remarks.
Send back to Initiator for Correction.
