ONSULTATIVE SESSIONON MANUAL FOR MEDIUM ...pcgip.urbanunit.gov.pk/News/CSIDAMP052015.pdfeffective management and control of assets and resources. It will, hence, be a panacea to the

THE URBAN UNIT

CONSULTATIVE SESSIONON

MANUAL FOR

MEDIUM TERM

INTEGRATED DEVELOPMENT &

ASSET MANAGEMENT PLAN

(IDAMP)

DLI 1: RESOURCE PLANNING

APRIL 2015

Consultative Session on Manual for Medium Term Integrated Development & Asset Management Plan

(IDAMP)

Table of Contents 1 INTRODUCTION & BACKGROUND OF CONSULTATION ............................................. 3

2 OBJECTIVES OF THE SESSION ................................................................................... 4

3 PROCEEDINGS OF THE SESSION ............................................................................... 4

4 PRESENTATION & DISCUSSION ON MANUAL FOR MEDIUM TERM INTEGRATED

DEVELOPMENT & ASSET MANAGEMENT PLAN (IDAMP) .............................................. 4

5 COMMENTS BY PARTICIPANTS ................................................................................. 5

ANNEXURES: .................................................................................................................. 9

ANNEXURE A: AGENDA FOR CONSULTATIVE SESSION ON MANUAL FOR MEDIUM TERM INTEGRATED

DEVELOPMENT & ASSET MANAGEMENT PLAN (IDAMP) ................................................................... 9

ANNEXURE B.LIST OF PARTICIPANTS ................................................................................................... 11

ANNEXURE C: PRESENTATION ............................................................................................................... 13

ANNEXURE E: PICTURES GALLERY ....................................................................................................... 15


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1 INTRODUCTION & BACKGROUND OF CONSULTATION

The Government of the Punjab, with the financial assistance of the World Bank, is implementing

the “Punjab Cities Governance Improvement Project (PCGIP). The project is focused at

strengthening of systems and governance improvement for enhanced service delivery and is

being implemented inn five large cities i.e. City District Governments (CDGs) of the Punjab

which include Faisalabad, Gujranwala, Lahore, Multan and Rawalpindi. The project utilizes the

results based approach and is consistent with this focus. The disbursement decision is based on

achievement of pre-specified results, referred to as Disbursement Linked Indicators (DLIs),

determined with the Government of Punjab.

The project has been segregated into three components i.e. Performance Grants, Project

Implementation and Capacity Building, and Contingent Emergency Response. Component 1

focuses on two areas of urban governance and is aligned with seven (7) disbursement linked

indicators (DLIs).

The first sub-component addresses resource planning and management, seeking to improve

decision-making, consolidate fragmented revenue sources and strengthen resource

mobilization; DLIs 1-4 are linked to this subcomponent. The second sub-component addresses

transparency and voice in the preparation, monitoring, and evaluation of plans and programs in

urban areas. DLIs 5-7 have been linked to this subcomponent.

DLI-1 focuses on “Improved Resource Planning and “ Capital Enhancement” which entails the

development of a GIS based Asset Inventory and Management System as well as a "Medium

Term Integrated Development and Asset Management Plan (IDAMP)" for CDGs and WASAs.

IDAMP, nonetheless, will be an instrument of shifting the paradigm of annual planning to

medium term basis in the City District Governments and their entities with a real focus on the

effective management and control of assets and resources. It will, hence, be a panacea to the

issues of disintegrated approach, disjointed planning, inadequate care of infrastructure and

poor service delivery, and because it will inculcate the concept of coherent thinking embodied in

the integrated budgeting and planning based upon future vision for sustainable development

through efficient management of assets and prudent allocation of resources.

The proposed participants of the Consultative Session were as follow:

City District Governments: DCOs, EDOs F & P, DOs Finance & Planning

Water & Sanitation Agencies: MDs, Directors Planning, Directors Finance

Departments: Representatives from Planning & Development Department, Local Govt. &

Community Development Department, Housing, Urban Development & Public Health

Engineering Department, Finance Department.


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2 OBJECTIVES OF THE SESSION

• To share, discuss and finalize the IDAM forms.

• To discuss the Manual for Medium Term Integrated Development & Asset

Management Plan

• To get nomination of focal persons from CDGs and WASAs for data collection and

discussion on IDAMP Process

• To Finalize the timeline for Preparation of IDAMP

3 PROCEEDINGS OF THE SESSION

I

The Consultative Sessionon Manual for Medium Term Integrated Development & Asset

Management Plan(IDAMP) was held at Committee Room of The Urban Unit, Shaheen Complex,

Lahore on April 27, 2015, there were 21 participants from CDGs, & WASAs from Districts

Faisalabad, Gujranwala, Lahore, Multan and Rawalpindi and Urban Unit. The detailed List of

Participants is attached as Annexure. A

The workshop was formerly started with a round of introduction. Dr. Nasir Javed, Chief

Executive Officer of the Urban Unit welcomed the participants and describe objectives of the

assignment that Cities are to prepare Medium Term Integrated Development and Asset

Management Plans (IDAMP). The preparation of these plans will be coordinated at the city level

and will be based on integration of the capital improvement and asset maintenance plans of the

city and its entities. The planning will be for a three-year period, with the first year detailed to

form the annual budget for that year. These plans will be updated each year for a three-year

period on a rolling basis. This will help improve the consistency of development and asset

maintenance plans across the city space and for all services, and to prioritize and rationalize

investment decisions on a periodic basis, and purpose of the workshop briefly.Then agenda of

the workshop was proceeded.

4 PRESENTATION &DISCUSSION ON MANUAL FOR MEDIUM TERM

INTEGRATED DEVELOPMENT & ASSET MANAGEMENT PLAN

(IDAMP)

Presentation on Manual for Medium Term Integrated Development & Asset Management Plan

(IDAMP)for CDGs&WASAs) was given. A brief description on Manual for Medium Term

Integrated Development & Asset Management Plan (IDAMP) was given to the Consultative

Session’s participants. Background &Objectives of the assignment(DLI 1-Resource Planning)

were also emphasized that CDGs and WASAs will prepare Integrated Development & Asset

Management Plan (IDAMP), to support CDGs in devising to maintain, rehabilitate, replace and

create new assets to increase and maintain their level of service delivery.

5 CommentsbyParticipants

At the end of workshop the participants shared their feedback regarding the Manual for

Integrated Development & Asset Management Plan (IDAMP)

Name Designation Comments

Muhammad Rehman Assistant Director GIS, WASA Lahore

To develop IDAMP is a deeply analyzing endeavor which was needed seriously. In this whole procedure the accuracy of data is very important thing and is very satisfying that Urban Unit is doing its best in this domain. The underground infrastructure which is being marked in Un Urban Unit, after its completion should be verified from Director P & D of WASA Lahore for its ultimate accuracy.

Abdul Raouf Butt Deputy Director Finance WASA FSD.

It is expressed that due to audit and accounts standards compliance issue, WASA Faisalabad was planning to make such software itself, but we are satisfied that the Urban Unit is working over it and we need not to work ourselves on it. In my opinion, to make this system a success story, is appropriate to do the assets revaluation of WASA Assets by expert evaluators before start of working of this software. Further specific staff of each entity should be identified and trained well in time by conducting special sessions. It is pertinent to mention here that due to ban on purchase of IT equipment is difficult for WASA to purchase new computers and IT devices for this system. It is my suggestion that a minimal level of IT equipment should be provided for this. On the whole the software is satisfactory and efforts of Urban Unit are praiseworthy.

Adnan Nisar Khan Director (I&C) WASA Faisalabad

Useful application, will help I Planning & Development integration with resources and funding requirement. The KPI for service delivery level should be agreed & decided. First work on updation of


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master plan of WASA Faisalabad is going to start soon. It will also helpful for next year’s planning purpose. Training of software is essentially required for WASAs & CDGs

Hafiz M. IjazRasool Dy. Director (P&D) WASA Lahore

Very important, however on separate cell for IDAMP may be constituted in all WASAs to deal all matters for IDAMP.

Aziz Ullah Khan Dy. Director (P&D) WASA Rawalpindi

This session is the continuity of IDAMP I which inventory has been completed by WASA & CDGR. This data has been entered in the computer program. Form 1 reflects the asset inventory has already been completed. Annex-II relates to Level of Service Delivery with target. However, the present level of service updated on basis of gestating with accurately measured or assessed. This needs to be improved. Annex-3 can easily be assessed. Annex-4 required some time as most asset are inter-related and segregation required for salaries, operational and R & M Cost. Annex-5 also required time for assessing cost.

Muhammad Tauseef Asst. Director (Engg.) WASA Gujranwala.

In this session it is well explained that how assets of entities will be managed & GIS based Asset Inventory will be prepared. Major problem is faced in depreciated cost of asset. Level of service will be improved by following :

The Guidelines. By the study of condition of present assets, It can be predicted in which area of improvement is required by operation & maintenance, where the new installation should be done. By energy audit study we can save the capital & finally we can take steps for improvement in Loss (Level of Service)


M. Muzzafar Khan DO (P) CDG Gujranwala The session was very informative and it added a lot to my knowledge. Moreover, it also addressed various queries on IDAMP.

It is suggested that such consultative session be arranged at district level as well. So that the information be conveyed at the implementation level. CDG Gujranwala ensures its full support & cooperation for implementation of the project.

Aslam Javaid Chief UD P&DD Lahore. The session was informative and requires compliance by the concerned agencies to extract maximum benefit from the plans.

Khalid Iqbal DO (P) CDG Multan Development of IDAMP under DLI-1 of PCGIP is good activity/process & needs to be take forward steps for the implementation and improvement in the capacity of City District Government.

Fida Hussain Director (Engg.) WASA Gujranwala

Comprehensive briefing, however suggestion shall be given after studying the IDAMP Forms. Fruit full and result based meeting.

Talat Mahmood EDO (F&P) CDG Rawalpindi.

The consultative session was quite informative & healthy discussion, helped, understand many points. Many doubts about implementation, mechanism were clarified.

JavaidBinyameen SO (P&D) Finance Department Gopb.

IDAMP Concept and process is good and will help financial management. Complete comments of finance department will be formally conveyed as and when the IDAMP mechanism is share with FD formally.

Muhammad Nadeem Asst. Director (P&D) WASA Multan

The session regarding development of IDAMP was productive to make WASAs improve their service delivery. The efforts made by the Urban Unit with the financial assistance of World Bank are commendable. Need is to keep in mind the availability and capacity building of


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the WASA’s & CDG’s, because without building the capacity of the entities all the shared purpose & benefits cannot be achieved.

Muhammad Saeed AD Finance WASA Multan

Punjab Cities Governance Improvement Project as a whole a good effort towards governance of WASAs. An informative session on Development of IDAMP under DLI-1 of PCGIP conducted by the Urban Unit. After implementation of IDAMP WASAs will be able to increase their service delivery and save resources. In conclusion we simply can say that a meaningful and conceptual session has been conducted.

Annexures:

Annexure A: Agenda for Consultative Session on Manual for Medium

Term Integrated Development & Asset Management Plan(IDAMP)

Time: 10:00 am - 01: 00pm

Venue: Committee Room, The Urban Unit, Shaheen Complex, Egerton Road, Lahore.

Date: April 27, 2015

Agenda Time Title Facilitator

10:00am-10:15am Introduction of Participants Participants

10:15am–10:25am Presentation on Manual for Medium Term Integrated

Development & Asset Management Plan

Dr. Nasir Javed

10:25am-12-15pm Manual for Medium Term Integrated Development &

Asset Management Plan

Dr. Nasir Javed

Mr. Abdul Razzaq,

Mr. Rafaqat Ali

Mr. Abid Hussaini

12:15pm-1:00pm Discussion &Feedback Participants


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Annexure B.List of Participants

SR.

NO. NAME

DESIGNATION/

ORGANIZATION

CONTACT

Phone/Email

1 Mr. Aslam Javed Chief UD Wing, P&D Department Govt. Of Punjab

Lahore

042-99210336

2 Mr. Muzaffar Khan District Officer Planning, Gujranwala 055-9200440

3 Mr. JavaidBinyameen SO (P&D) Finance Department, Govr. Of the

Punjab Lahore

0301-4534756

4 Mr. Ghulam Hussain Dy. Director Finance, WASA Lahore 0322-4025753

5 Hafiz M. IjazRasool Dy. Director R & D WASA LAhore 0333-4251553

6 Mr. Muhammad Rehman Assistant Director GIS WASA Lahore 0334-1334400

7 Mr. Fida Hussain Director Engg. WASA GDA Gujranwala 0321-6446817

8 Mr. M. Tauseef Asst. Director Engg. WASA GDA Gujranwala 0300-6823575

9 Muhammad Yousaf EXN (Headquarter) WASA Lahore 0322-4417460

10 Mr. Mukhtar Ahmad SO Foreign Projects Department of LG & CD 0300-8775372

11 Mr. Muhammad Nadeem Assistant Director WASA Multan 0333-4772168

12 Muhammad Saeed Asst. Director Finance WASA Multan 0321-7879221

13 Mr. Navid Khalid Sr. Procurement Specialist The Urban Unit -

14 Mr. Rafaqat Ali Chief Internal Auditor, The Urban Unit 0321-4305075

15 Mr. Muhammad Ramzan DO. Planning, CDG Faisalabad 0344-7915557

16 Dr. Junaid Akhtar Bhatti M & E Specialist The Urban Unit 042-99205316

17 Muhammad Umar Resource Planning Specialist The Urban Unit 0300-0516118

18 Mr. Adnan Nisar Khan Director I & C WASA Faisalabad 0336-8880182

19 Abdul Rauf Butt Deputy Director Finance WASA Faisalabad 0333-6559512

20 Raja ShoukatMumtaz MD WASA Rawalpindi 0333-3792314

21 Azizullah Khan Deputy Director WASA Rawalpindi 0333-5289384

22 Mr. Talat Mahmood EDO (Finance) CDG Rawalpindi 0345-5152143

23 Mr. Tariq Manzoor EDO (F &P) CDG Lahore 0333-3792314

24 Mr. Khalid Iqbal DO (P) CDG Multan 0300-7305008

25 Mr. Muhammad Ayub Asst. Director WASA Rawalpindi 0333-5512002


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Annexure C: Presentation

Integrated Development & Asset Management Plan

(IDAMP)

WASAs & CDGs

The Urban Unit

April 2015

Why Do we (CDG, TMA, WASA, PHA) exist?

•To Provide Services to the Citizens

• Directly (Water, Street light)

• Indirectly (Roads for WASA vehicles, )

Services……

• Water supply

• Sewerage

• Drainage

• Waste Collection

• Car Parking

• Street Light

• Parks

• Foot path

• Pedestrian bridges

Need Assets

• Pumps, Motors, Pipes, Water

• Pipes. Manholes, TTP..

• Nullahs,

• Vehicles, Landfill sites

• Land, Plazas

• Poles, Bulb, Wire, Elec

• Land, Furniture,

• Land, Pavers,

• Bridge

Land, Water (Ground water, Surface water & Rain) & Ambient Air / Environment


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Annexure E: Pictures Gallery

Documents

ONSULTATIVE SESSIONON MANUAL FOR MEDIUM ...pcgip.urbanunit.gov.pk/News/CSIDAMP052015.pdfeffective management and control of assets and resources. It will, hence, be a panacea to the