On.Water.Instructions.Flagged.Vessels.ACWS.Venice

America’s Cup World Series Venice - On Water Instructions for Flagged Vessels

ON WATER INSTRUCTIONS FOR FLAGGED VESSELS

ACWS VENICE

2012


TABLE OF CONTENTS Definitions of Areas and Boats Description of Boats and Flags Boat Positions Team VIP Super Yachts and other Super Yachts Team VIP RIB Race Committee and Mark Umpires Medical and Rescue TV Team Chase Boat

Stake Boats Photo Safety and Rules of Conduct Emergency Procedures All Flagged Vessels and spectator boats Race Yacht, injury, capsize or collision Diagrams Race Area Overview Course Area Courses Start Mark 1 Leeward gate Windward Mark Finish Meetings Meeting times

Flag Distribution & Return Communication and Radio Channels Photo Boat Operations Marshal and Stake Boat Operations Spectator Boat Information


DEFINITIONS OF AREAS AND BOATS Corridor. The area along the sides of the Race Course between the Virtual Boundary and the Exclusion Zone.

Marshals Boats. Boats enforcing the Exclusion Zone and Corridors.

Exclusion Zone. Zone inside the lines created by the Stake Boats where only Flagged Vessels are allowed.

Flagged Vessel. Boat that has an official America’s Cup Flag and has specific duties in the Race Area.

Mark Boats. Boats that define the Race Course and the Race Yachts go around.

Medical. Boat Carrying rescue divers and medical staff on standby for emergencies.

On Water Operations Director. (OWOD) Harold Bennett

Photo. Boats carrying photographers and media.

Race Area. The entire area where racing can take place.

Race Committee. Boat that has the Principal Race Officer on board and controls the set up of Race Course and Virtual Boundaries.

Race Course. The Course the Race Yachts take around the marks.

Race Yacht. Teams yacht for racing, AC45 or AC72.

Rescue. RIB with towing capabilities on standby for capsizes.

Spectator Boat. Non flagged vessel.

Stake Boats. Boats creating the Exclusion Zone with a large America’s Cup Flag in mast.

Super Yacht. Boat with no size limitation affiliated the Event Authority.

Team Chase Boat. A Team RIB assigned to assist its Race Yacht before and after racing and in case of emergency.

Team VIP RIB. Boat of maximum length 14m affiliated to a Team.

Team VIP Super Yacht. Boat with no size limitation affiliated to a Team.

TV. Catamarans carrying TV and broadcasting equipment.

Umpire. RIB with ISAF Umpires on board.

Virtual Boundary. The boundary the Race Yachts can not cross while racing.

VIP Area. Areas inside the Exclusion Zone for Team VIP Super Yachts and Super Yachts


FLAGGED VESSELS AND NUMBER OF FLAGS Boat Assignment Position Quantity Identification Team Chase Boat

Assisting Race Yacht

Predefined positions and Corridors

1 for every Team Race Yacht

Team Flag and Team branding

Race Committee and Mark Boats

Creating the Race Course

As in course descriptions 1 Committee Boat, 5 Mark Boats

Umpires Umpire Race

Yachts during Race Around Race Yachts while racing 1 RIB

Medical Race Yacht medical

emergencies Corridor 1 RIB

Rescue Race Yacht

emergencies Corridor 2 RIBs

Marshal Boats Enforcing the

Exclusion Zone Along Exclusion zone Borders and Corridors

4 -‐ 8 RIBs

Stake Staking the

Exclusion Zone Exclusion Zone border 6 Sailing Yachts Big Red AC Flag

TV TV Production In Race Course and alongside Virtual Boundary

1 Catamaran

Photo Photography and

Media Predefined areas in all stages of race

3 RIBs 5 knot speed limit

Team VIP RIB VIP Guests Corridors 1 RIB/Team Race

Yacht 5 knot speed limit

Team VIP Super Yacht and other Super Yachts

VIP Guests VIP Areas 1/Team Race Yacht 5 knot speed limit

Official Race Officials Corridors RIB


POSITIONS DURING THE RACE Regardless of these instructions the On Water Operations Director and the Principal Race Officer have the authority over all Flagged Vessels, including removing the flag privilege. Team VIP Super Yachts and other Super Yachts Before the start Take position in the VIP Area no later than 45 min before the start and remain in this area until the conclusion of the racing. No anchoring is allowed in the VIP area as they can be repositioned quickly. Communication with VIP boats will be on VHF 67. After the start Maintain their position in the VIP Area until the conclusion of racing or when excused by the OWOD. Boats that have left the VIP Area may not re enter. At the finish Maintain their position in the VIP Area until the conclusion of racing. Larger Boats that for size reasons can not maintain position in the VIP Area will be given a position prior to the race day and shall hold that position throughout the racing. Team VIP RIB Before the start, after the start and at the finish Are to remain in the Corridor just inside the Stake Boats. They may move up and down the sides of the Corridor obeying the speed limit of 5 knots. They can at no time enter the Race Course or cross the Virtual Boundary. Race Committee and Mark Boats Will set up the Race Course which the Race Yacht will sail on. The Virtual Boundaries and the Exclusion Zone will be defined by the Race Committee around the Race Course. Before Start Race Committee will be in the Race Area assessing wind conditions and decide where and at what angle to set up the Race Course. At start and during races Race Committee boat will be anchored at the start line and conducting the start procedure. Mark Boats hold position when the Race Yachts round them but can change position or remove themselves from the Race Course. Umpires Umpires will follow the boats and umpire during racing. Before, during and after racing Umpire Boats can move as required by their duties in the Course Area and Race Area. Medical and Rescue The Medical and Rescue boats are on constant alert should the boats suffer any emergencies.


Before start Following the boats and taking positions behind start line and at first reaching mark. After start They move up and down the Corridor, one on each side and follow the fleet to minimize time to action. TV The TV Boats are under the direction of the Race Committee but are in constant contact with TV Production to deliver requested images. Positioning can vary in different races. Before the start Behind the Race Yachts to windward or leeward at the start following them along the first reach. After the start Following the Race Yachts around the Race Course and along the Virtual Boundary. TV can be close to the Race Yachts but must avoid the line of sight between Umpires and Race Yachts, Race Yacht to Race Yacht and Race Yacht to Marks. Team Chase Boats Assisting their Race Yacht before and after the race. Before the start At the Preparatory Signal for the first race of the day, a Teams Chase Boat shall be in the position shown in diagram Corridor or as instructed by the Race Committee. At all times, a Team Chase Boat must ensure they do not leave the Corridor or obstruct TV or Photo Boats, unless the Race Committee has given permission over the UHF Radio. After the start May travel up and down the Corridor to remain in touch with its yacht. A Team Chase Boat must ensure it does not leave the Corridor unless the Race Committee has given permission over the UHF Radio. Marshal and Stake Boats Stake Boats will prior to the start take positions to define the Exclusion Zone. Marshal Boats will patrol their assigned sectors. More information in Marshal and Stake Boat Operations Instructions. Photo Will operate in the Corridor and be at predefined areas at different stages of the race. More information in Photo Boat Operations Instructions.


SAFETY AND RULES OF CONDUCT Safety The captain is responsible for the safety and control of his/her boat and all persons on board; and the conduct of his vessel in accordance with maritime law and good seamanship. Boats must be operated safely at all times. Speed Restriction A speed restriction of 5 knots apply around the Race Area. Speed restrictions will be necessary for to enhance safety for the spectator fleet and to reduce the effect on Competitors. The speed limit will apply when the Exclusion Zone is set up. Boats with specific instructions in the Race Area are exempt from the speed limit. See Boat Descriptions. Operating Instructions Observe "The Rules of the Road" at all times and obey instructions from Maritime Authorities. The On Water Operations Director will be aboard the Committee Boat and will give instructions to spectator vessels through VHF Channel 67 This channel must be monitored at all times when in the Race Area. Anchoring is not allowed in the Race Area since the Race Course can change quickly depending on the wind. Other Rules of Conduct No Flagged Vessel is to display any signage on or around the course area without the approval of ACEA. The only signage that will be approved is that of the sponsors of the Event and the bona-‐fide sponsor of a competing team. The Event Authority may approve other signage at its sole discretion. In order to ensure that the rights of the ACEA and the competitors are protected, the Captain of each Flagged Vessel will ensure that no one on that Flagged Vessel uses any video recording or broadcast equipment in competition with the rights holders. No commercial exploitation in television, print, internet or any other media (as news coverage or otherwise) or photographs or video taken aboard a Flagged Vessel, or transmission of any audio commentary of the races (including cellular telephone) from a Flagged Vessel, may be made without the written permission of ACEA except by authorised media with rights to exploit such photographs, video, audio commentary, subject to the restrictions imposed on such media. EMERGENCY PROCEDURES ACRM have responsible people with the capability to deal with any emergency situation both ashore and on the water. General Public: Where an emergency response is required report to the On Water Operations Director immediately on VHF Channel 67.


The OWOD will require the following: • Station calling • Nature of the incident • Your position The OWOD will then: • Acknowledge the caller • Confirm the incident • Alert the required response unit and dispatch to position given Injury on Race Yacht: • Person with Radio on board will call Race Committee on the “Boat Radio” UHF

Channel 8 (Race Yacht Channel) or UHF16 (Emergency Channel). • Nature of the injury • Your position • What assistance is required, serious injury, not so serious, can treat in-‐house (minor) Race Committee Response: • Release the Team Chase Boat to attend alongside and change to UHF Channel 16

(Emergency Channel) • Medical will have heard the call and will be prepared • If assistance is required Race Committee will release Medical to go to the

position given • Medical will communicate via the “Boat Radio” on UHF Channel 16 for further information • Medical will stand off from the yacht until such time as they are invited by the yacht

or its Team Chase Boat to come alongside OR • The Team Chase Boat will bring the casualty to Medical and treat the patient then

advise the Race Committee of the course of action to be taken. e.g. Patient can be treated and returned to boat 5 mins; evacuation required patient would not be returned to yacht.

Race Yacht Capsize or Collision • Person with Radio on board or the Team Chase Boat will call Race Committee on the

“Boat Radio” UHF Channel 8 (Race Yacht Channel) or UHF16 (Emergency Channel). • Inform of capsize (most likely seen) • The yacht’s position relative to the nearest mark. • Report on whether crew are in the water or still with the yacht, What assistance may

be required or report serious injury, not so serious, can treat in-‐house (minor) Race Committee Response • Release the Team Chase Boat to attend alongside (will most likely be responding) and

change to UHF Channel 16 (Emergency Channel) • Medical and Rescue will have heard the call and will proceed to the capsized yacht

and standby 50 metres to windward of the capsized AC45. Crew on Medical and Rescue are prepared to enter the water to rescue if required

• The Team Chase Boat will check that crew are safe and assess whether they require assistance from either Medical or Rescue

• If Medical is not required, the Team Chase Boat will right the AC45 but both Medical and Rescue will remain in attendance until the yacht’s chase boat or the yacht releases them to return to the “Reserved Corridor”


• If medical attention is required Medical will communicate via the “Safety Radio” on

UHF Channel 16 for further information • Medical will stand off from the yacht until such time they are invited by the yacht to

come alongside or to enter the water for a rescue • Medical will attend the patient(s) and report to Race Committee the status of the

patient(s) OR • The Team Chase Boat will bring the casualty to Medical, treat the patient, then advise

the Race Committee of the course of action to be taken. e.g. Patient can be treated and returned to boat 5 minutes; evacuation required patient would not be returned to yacht.

• If evacuation is required, On Shore Security will have been listening and will have alerted all required services to receive the casualty at the on shore evacuation point.


DIAGRAM SHOWING RACE AREA, VIP AREAS AND CORRIDORS

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Inside Course Area MEETING TIMES Team Chase Boat Drivers, Friday 11th May 1700hrs Photo Boat Drivers, Friday 11th May 1700hrs Team VIP RIB and Super Yacht Captains, Friday 11th May 1730hrs All meetings to be held at ACRM base in the Event Village. FLAG DISTRIBUTION Flags will be distributed at the VIP meetings. Please complete Flag Application form attached to this document. Flags must be returned to the ACRM offices, On Water Director no later than Sunday 20 May 1800hrs. COMMUNICATIONS Communication from the Race Committee with Race Information including course changes requiring spectators to move will be on channel VHF 67. VIP boats are required to listen on this channel. Communications with Law Enforcement will be from the Committee Boat Representative assigned by the local Law Enforcement who will be aboard whilst the Exclusion Zone is active. All other communications between ACRM boats, Competitors and between Boats and the Shore will be by private UHF channels listed below.


ACWS Venice RADIO CHANNELS

1 Umpire A 2 Umpire B 3 Race Committee A 4 Race Committee B 5 Course Marshal A 6 Course Marshal B 7 Media + TV 8 Race Yachts 9 Shore + Maintenance

10 Security 11 Guest Experience 12 Guest Racer 13 Media IT 14 ACEA/Branding 15 Base 16 Emergency


OFFICIAL FLAGS

Vessels carrying officials flags all have specific tasks inside the Course Area. In addition every competing team have the right to have a chase boat inside the Course Area identified by their Team Markings

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Official Flags Vessels carrying officials flags all have specific tasks inside the Course Area. In addition every team have the right to have chase boat inside the Course Area.


Sailing Schedule Venice 2012

THIS SCHEDULE IS SUBJECT TO CHANGE

Saturday, 12 May 2012 (Outside Course area) 1300: Course area secured by Local Law Enforcement 1400: City of Venice Trophy 3 – 30 min Fleet Races The course area is to be released 30 mins after the conclusion of racing Sunday, 13 May 2012 (Outside Course area) 1300: Course area secured by Local Law Enforcement 1400: City of Venice Trophy 2 – 30 min Fleet races 1 Long race Starts in the Outside Course Area Finishes at St Marks Square The course area is to be released 30 mins after the conclusion of racing Monday, 14 May 2012 Off Day Tuesday, 15 May 2012 (Outside Course area) 1300: Course area secured by Local Law Enforcement 1400: Practice Match Racing The schedule of matches will be advised The course area is to be released 30 mins after the conclusion of racing Wednesday, 16 May 2012 (Outside Course area) 1300: Course area secured by Local Law Enforcement 1400: Practice Fleet Racing 3 - 35 min Fleet races The course area is to be released 30 mins after the conclusion of racing Thursday, 17 May 2012 (Outside Course area) 1300: Course area secured by Local Law Enforcement 1415: Fleet Race #1 (35 min) 1505: Fleet Race #2 (35 min) 1555: Match Race Qualifier Race #1 (15 min) 1600: Match Race Quarter Final Race #1 (15 min) 1605: Match Race Quarter Final Race #2 (15 min) The course area is to be released 30 mins after the conclusion of racing


Friday, 18 May 2012 (Inside Course area) 1300: Course area secured by Local Law Enforcement 1415: Fleet Race #3 (35 min) 1505: Fleet Race #4 (35 min) 1555: Match Race Quarter Final Race #3 (15 min) 1600: Match Race Quarter Final Race #4 (15 min) The course area is to be released 30 mins after the conclusion of racing Saturday, 19 May 2012 (Inside Course area) 1300: Course area secured by Local Law Enforcement 1415: Fleet Race #5 (35 min) 1505: Fleet Race #6 (35 min) 1555: Match Race Semi Final Race #1 (15 min) 1600: Match Race Semi Final Race #2 (15 min) 1605: Match Race Final Race (15 min) The course area is to be released 30 mins after the conclusion of racing Sunday, 20 May 2012 (Inside Course area) 1300: Course area secured by Local Law Enforcement 1350: AC500 Speed Trial (27 min) 1455: Fleet Race #7 (35 min) The course area is to be released 30 mins after the conclusion of racing

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On.Water.Instructions.Flagged.Vessels.ACWS.Venice