Embed Size (px)
Citation preview
Departmentof Student Services & Development
OperationsManual
Approved BOR Resolution No. 607June 22, 2016
Vision IFSU for ACE-Academic Centers of Excellence- Mission To provide quality instruction, research and extension services to bring about educated and morally upright individuals endowed with professional and entrepreneurial skills who will take the lead in enhancing sustainable development towards improved quality of life.
Goals Pursue excellence in InstructionPursue excellence in Research and DevelopmentPursue excellence in Extension and TrainingPursue excellence in Resource Generation Pursue excellence in Administration & Governance Guiding Principles P –Participatory decision-makingL – Linkages and resource sharingE – Effective information disseminationA – Active participation of stakeholdersD – Democratic and decentralized planning & implementationS – Shared decision making & selfless dedication to duty Core Values I – Integrity: Character of unblemished & Unquestionable integrityF – Faith: Do things guided by strong faith in God and in each otherS – Service: To serve and not to be servedU – Unity: United in deeds and in action
i
PrefaceDear Student,
This IFSU Student Handbook is prepared for you as your guide while you pursue your respective degree in the university. It embodies the rules, regulations and policies of the university affecting students as regards to activities, academic procedures, welfare and benefits, and code of conduct of students, among others. It acquaints students of their rights and privileges, as well as their obligations and responsibilities.
You are expected to know and understand the provisions of this Handbook. The rules and regulations of this Handbook may be supplemented by administrative announcements, memoranda, and other similar issuances of the university, as situation demands. The policies and procedures represent the articulation of expected standards of student conduct the university aims to achieve.
Through this handbook we will be able to nurture an environment that is conducive to collaborative and productive partnership among students, faculty members, staff and officials of the university. We work together to achieve our aim of transforming you into an educated and morally upright individual endowed with professional, entrepreneurial and technical skills needed to take the lead in enhancing sustainable development towards quality life. Attaining this will help in nation building.
Together, we make IFSU for ACE!
ii
Department of Student Services and Development
Vision: IFSU-DSSD for excellence in student support services Mission: To actively provide comprehensive and gender sensitive services through innovative learning opportunities, programs and activities for the holistic development of students to become productive members and/or leaders of the community
Goals and Objectives: In pursuit of the vision-mission, the office aims to: a. strengthen student welfare services such as guidance and counseling services, career and job placement services and economic enterprise development for a successful academic formation for all students especially the PWDs and students with special needs;
b. empower the various student organizations through trainings, seminar-workshops, symposia and other learning opportunities towards the development of students’ leadership potentials;
c. support maximum development of students through leadership trainings and skills development; and
d. intensify linkages with alumni and stakeholders for a meaning-ful socio-civic involvement of student.
iii
Table of Contents Vision-Mission & Goals ........................................................ i Preface ................................................................................ ii VMG of Department of Student Services & Development .. iii Introduction to the Manual ................................................... 1 Definition of Terms ................................................... 1 Acronyms ................................................................. 2 General Information ............................................................. 3 The Department of Student services & Development.. 3 The University Registrar .......................................... 4 The Guidance and Counseling Center .................... 4 The Department of Library Services ........................ 4 The Department of PE & Sports .............................. 4 Student Scholarships and Financial Assistance ...... 5 Student Housing .......................................................5 Student Organizations ............................................. 5 Other Service Areas ................................................. 6 Organization and Responsibilities ....................................... 7 Operational Control and Supervision ................................... 14 The DSSD ................................................................ 14 Dept. Of Library Services ......................................... 14 Scholarship & Financial Assistance ..........................17 Student Organizations ............................................. 26 Student Housing .......................................................32 Student Publication .................................................. 33 General Academic & Retention Regulation ............. 33 Student Mutual Aid System ...................................... 56 Rights , Duties & Responsibilities ............................ 56 Student Code of Conduct & Discipline ..................... 57 Educational Tours & Field Trips ............................... 65 Operating Procedures ......................................................... 67 Enrolment ................................................................. 67 Changing/Adding/Dropping of Subjects ................... 68
iv
Issuance of Honorable Dismissal ........................................ 69 Application for Fee Exemption on Late Registration ............69 Issuance of Official Certification, Certification of Grades, True Copy of Grades, Certification of Earned Units ............ 69 Issuance of Good Moral Character ...................................... 69 Securing an Examination ..................................................... 70 Request for Subjects not Offered during the Semester ....... 70 Application for Student Housing .......................................... 70 Application for Library Borrower’s Card .............................. 70 Application for Scholarship .................................................. 71 Vying for post under the office of Student Government ...... 75 Vying for Federation President ............................................ 75COMSELEC ......................................................................... 75 Accreditation of Student Organization ................................. 75 Conduct of Educational Tour ................................................ 75Student Mutual Aid .............................................................. 77Applying Disciplinary Sanctions ........................................... 77 Request for Transcript of Records (TOR) ............................ 78
v
1
Introduction of the Manual The Operations Manual (OM) is a handbook that guides every student who enters the University on the processes involved in the delivery of services that the University offers. This OM covers admission to the university until issuance of Transcript of Records after graduation. The basic procedures, policies and guidelines outlined in this manual apply to all campuses of the university.
Amendments and revision of this OM start with proposals submitted by stakeholders. After student consultation, these amendments are presented to the Administrative Council (ADCO) for endorsement to the Board of Regents (BOR) for their approval. Then, the Office of the President issues order for the incorporation of the revision or addendum. The revised OM are then distributed to students upon enrolment. Copies are made available to other stakeholders in the Department of Student Services & Development.
Definition of Terms
Alumnus/alumna/alumni/alumnae—a graduate/s of Ifugao State University Campus—physical location from where a program of study is being delivered Enrollment—process by which persons who have been admitted to the university program formally register to undertake one or more courses within their program as either new or continuing students Entry requirements—rules that specify the level of attainment required to qualify for consideration for admission to university Examination—a form of assessment whereby a student is required to undertake a specified academic task within a specified period of time, normally between one and three hours Exchange Student— a domestic or international student who participates in a Student Exchange Program that has been formally agreed between IFSU and an overseas university or education provider Faculty or staff—current employee of the Ifugao State University Graduate—a student who has successfully completed a course of study/ training in any of the undergraduate/ Graduate/ Transnational Education (TNE) course programs of the university Grant- an award selected on merit, including but not limited to academic merit, to assist a student to undertake a designated component of a program Orientation—program of activities which are conducted at the beginning of the academic year and designed to provide students with the information and support they need to become familiar with, and confident about, university life Student—a person currently enrolled at the university, or who is acceptedfor admission or readmission, or who has been enrolled at the university in a prior semester or summer session and is eligible to continue enrolment in the
2
semester or summer session that immediately follows Student organization—a student group holding a valid registration with the DSSD University—the Ifugao State University
Acronyms
ISCAF – Ifugao State College of Agriculture & ForestryIFSU – Ifugao State University DSSD – Department of Student Services & Development RRGOSA – Rules and Regulations Governing Organized Student Activities USSG – University Student Supreme Government CSSG— Campus Student Supreme Government VLPCC – Vocational Leaders of the Philippines College Chapter DAT – Diploma in Agricultural Technology BAT – Bachelor of Agricultural Technology BSF – Bachelor of Science in Forestry BSA – Bachelor of Science in Agriculture CWTS – Civic Welfare Training Services NSTP – National Service Training Program PASUC – Philippine Association of State Universities & Colleges PSCP – Philippine Sports Commission Program POF – Philippine Olympic Festival NISGP – National Integrated Student Grant Program SEGEAP – Selected Ethnic Groups Educational Assistance Program BSP – Barangay Scholarship Program PVA – Philippine Veterans Affairs TEAP – Tertiary Education Assistance Program PDMASP – Pres. Diosdado Macapagal Agrarian Scholarship Program NCIP – National Commission on Indigenous People CHED- Commission on Higher Education OPAP – Office of the President Assistance Program TESDA – Technical Education Skills and Development Authority LBC – Library Borrower’s Card NSO – National Statistics Office BOR – Board of Regents OTR – Official transcript of Records
3
GENERAL INFORMATION
Ifugao State University
The Ifugao State University is the only higher educational institution in the Province of Ifugao. Its main Campus is located in Nayon, Lamut, Ifugao while its satellite campuses are located in the municipalities of Lagawe, Alfonso Lista, Aguinaldo, Hungduan and Tinoc.
The University provides advanced instruction and professional training in Education, Law, Arts and Sciences, Public Administration, Information Technology, Accountancy, Business and Industry, Agriculture and Forestry, Engineering, Indigenous Knowledge (IK) and other relevant fields of study. It also undertakes research and extension services, and provides progressive leadership in its areas of specialization.
The Department Of Student Services and Development (DSSD) The University promotes the validity of a holistic approach to student development through the Department of Student Services and Development. This office ensures that student welfare are properly developed and delivered. It supports students to meet their primary goal of acquiring education and personal development to enable them to realize their potential and make meaningful contribution in their area of expertise for the development of the community, nation, and wider society.
The Office provides services and programs that relate to student welfare and student development such as: (1) Information and Orientation Service, (2) Guidance and Counseling Services, (3) Career and Placement Services, (4) Student Handbook Development, (5) Leadership Training and Development Programs, (6) Student Organizations and Activities Services, (7) Student Council/Government, (8) Student Discipline, (9) Student Publication, (10) Scholarships and Financial Assistance, (11) Cultural Programs, (12) Social and Community involvement Programs, ( 13) Research, and (14) Monitoring and Evaluation on Student Affairs and Services.
4
The University Registrar This office is an inherent part of the administrative set-up and a member of the policy-making body of the university. It is responsible of enforcing University rules on admission, enrolment, & graduation. It is also the custodian of all scholastic records of students. It sees to it that its confidentiality is always safeguarded.
The University Registrar is responsible in implementing, through the different Campus Registrars of the University, systematic safekeeping and issuance of student’s academic records.
Guidance and Counseling Center The Guidance and Counseling Center provides opportunities for the students and assists them in dealing with themselves, their adjustment to student life and on how they relate with fellow students and other people. It initiates and maintains close working relationship with management, Guidance Liaison Officers, Student-Peer Facilitators, school personnel and staff, parents and community for program improvement and student welfare. Further, it strengthens linkages with other agencies and/or other institutions for educational, occupational and related needs of students.
The Department of Library Services The Library plays a very critical role in supporting the academic programs of the institution. It identifies, evaluates, procures, and processes learning resources. It is the heart of a learning institution.
The Department of PE & Sports
The Physical Education and Sports Department is committed to developing well-rounded individuals through sports, dance and rhythms and other educational activities. It monitors sports activities and assists DSSD in providing support and benefit to all athletes.
5
It is also responsible for recommending the improvement and maintenance of the different sports facilities in the campus and the procurement of varied sports equipment. It acts as the coordinating office relative to physical education and its related activities.
The curricular programs include the Basic Physical Education courses (PE). The PE courses allow a wide variety of body conditioning, physical fitness exercises, basic motor and movement skills, individual, dual and team sports, social recreation games, dance and rhythmic activities.
Student Scholarship and Financial Assistance Assistance of the university are also in the form of Scholarship and Financial Assistance (FA) such as academic, athletic and socio-cultural scholarships, student assistantships and grants. IFSU also accepts scholarship and FA from any of National and Provincial assistance/ grants programs, as well as private individuals and/or groups. Student Housing IFSU has dormitories to provide lodging to students who wish to be housed within the campus during their stay in the university.
Student Organization The University encourages establishment of organizations, clubs and societies in accordance with its Vision, Mission and Goals. Student council/government, academic organizations, religious organizations or campus ministry, ethno-linguistic organizations and sports club are open to all bonafide IFSU students.
6
Other Service Areas:IFSU Medical and Dental Clinic IFSU provides primary medical and dental care to students, faculty and personnel and the community. A healthy working environment for students, employees and faculty members is being maintained. IFSU Food Court and Canteens/ Stalls The Food Court and various food canteen/s within the university provide nutritious and reasonably priced food to the students, employees and other stakeholders.
IFSU Student Publications
The student publication is the official student newsletter. Every campus is encouraged to come up with a student publication and also an official student research journal.
International Student IFSU caters to international students and therefore extends assistance to foreign students in the procurement of study permits,student visa and extension of stay. Orientation of foreign students on the rules and regulations of the University is given periodically. IFSU Student Mutual Aid Program All students are encouraged to avail of the Student Group Insurance Package/IFSU Student Mutual Aid Program to be paid during the first semester of enrollment at the Cahier’s Office. ALUMNI Affairs
IFSU recognizes the Alumni Organization.. As an organization, it can make use of the facilities of the University when needed through the assistance of the DSSD.
7
GENERAL FUNCTIONS AND RESPONSIBILITIES A. The Department Of Student Services and Development (DSSD) Head: Director• Duties and Responsibilities
1. Implements Student Programs effectively; 2. Continuously improves student programs;3. Enhances student capabilities through trainings,
symposia, and seminar workshops;4. Strengthens student awareness; 5. Empowers students for increased responsibility towards 6. equitable society; and 7. Coordinates with student service offices of the university.
B. The Department of Registrar Head: Director• Duties and Responsibilities
1. Maintains and updates registry of student records;2. Ensures a systematic & orderly management of student
records;3. Prepares a periodic report on the statistical data as to enrolment
and academic performance of the students;4. Releases grades on-line so that each student can access the
grades through individual passwords obtained upon enrolment per semester;
5. Evaluates forms and transfer credentials;6. Authenticates TOR, diplomas, and other documents; and7. Consolidates statistical data of enrolment and graduates across
campus & extension programs.
C. The Library Services Head: University Librarian• Duties and Responsibilities
1. Supports the Instructional, Curricular, Research and Extension programs of the University through an organized, relevant and fast delivery of information services;
2. Selects and acquires library materials to complement the academic and other concerns of the University;
3. Provides individual and group assistance to readers in the use of the Library;
4. Encourages reading habit of students faculty and staff by means of current awareness services; and
5. Develops a competitive staff to be able to guide students and other researchers toward lifelong education.
8
9
D. The National Service Training Program Head: Director• Duties and Responsibilities
1. Enhances the civic-consciousness and defense-preparedness of the Youth;
2. Develops the spirit/attitude of service and patriotism among the students;
3. Advance the Youth involvement in public and civic affair;4. Provides modules along the areas of physical, moral, spiritual,
intellectual and social well-being of the students; and5. Establishes linkages with various communities.
E. The Office of PE and Sports Head: Director• Duties and Responsibilities
1. Assists in the total development of the students through activities designed for the wise use of leisure time;
2. Promotes the development of self-confidence, sportsmanship and health of students;
3. Conducts Intramural and other sports and recreation activities on campus;
4. Manages and maintains sports facilities and equipment; and5. Facilitates sports exhibitions, competitions or contests in the
campus.
F. The Student Scholarships and Financial Assistance Service is managed by a Section Chief/Head under the direct supervision of the DSSD Director. • Duties and Responsibilities
1. Assists students who generally belong to the “poor but deserving” group to find ways and means of financial support (through scholarships and grants) in their studies;
2. Scouts for possible scholarship grantors (private grantors); 3. Takes charge of the different scholarship and educational
grants offered to students either by the University, the local and national government or by any interested private individuals/ group of persons or private company;
4. Disseminats information on possible scholarship slots;5. Prepares and implements the Memorandum of Agreement
between the grantor and the University;6. Conducts the screening of interested students wishing to avail
of the scholarship grant and assistance;
10
7. Undertakes the processing of scholarship papers of the students; and
8. Takes charge of the Student Assistantship Program and Student Financial Assistance Program of the University.
G. The Student Housing Service is managed by a Section Chief/Head under the direct supervision of the DSSD Director. • Duties and Responsibilities
9. Assists the students to adjust themselves to University life by providing them accommodation to the existing dormitories;
10. Manages activities and services to inculcate good habits, attitudes, healthy atmosphere conducive for study, social interaction and group living.
H. The Guidance and Counseling Center is managed by a Section Head under the direct supervision of the DSSD Director.
• Duties and Responsibilities1. Gathers relevant information about the students through
Personal Data Inventory forms, interview techniques, testing and counseling procedures that are very useful during counseling and interview sessions;
2. Enhances the awareness of the students on personal and social development, academic and work related concerns through relevant information drives and orientation procedures;
3. Conducts counseling sessions to assist the student in understanding himself, plan, make his own decisions and cope with his problems through individual and group counseling, peer counseling, follow-up and home visitation;
4. Assists students to become aware of their potentials, interests, values, attitudes and intellectual capabilities through available psychological testing materials;
5. Enables students become aware of opportunities relative to their career and vocational interests through career seminars, job fairs and other career related activities;
6. Monitors presently enrolled students including the academic formation of school leavers relative to the different student services;
11
7. Accepts referrals and shall refer students with cases beyond the expertise of the center to appropriate specialist and helping agencies;
8. Extends noble services to other communities and other schools through outreach activities, gift-giving and conduct of seminars and trainings; and
9. Determines and evaluates the progress of the different student services and shall determine the needs, problems, academic difficulties and other concerns of the students.
I. The Student Organization and Activities Services is managed by the Section Chief/Head, under the direct supervision of the DSSD Director.• Duties and Responsibilities
1. Enhances the growth of students as individuals and members of the academic community by encouraging the formation of different student clubs and organizations within the University;
2. Complements the academic and curricular growth and development of the students through various student projects and activities such as sportsfests, academic festivals and the like;
3. Accredits student clubs and organizations;4. Monitors projects and activities of the different accredited
student clubs and organizations, the different University councils and the Student Supreme Government;
5. Implements Rules and Regulations Governing Organized Student Activities (RRGOSA);
6. Facilitates meetings/joint activities/exchange of ideas among student organizations;
7. Endorses student requests for funding (projects, trainings and seminars and the use of University facilities;
8. Approves for posting promotional materials/advertisements within the campus; and
9. Recommends university – wide activities geared towards the wholesome development of the student.
12
Student Organization Adviser• Duties and Responsibilities
1. He/she shall coordinate with the DSSD Director on the supervision of the student organization under him/her;
2. He/she shall certify all official letters and reports of the student organization and copies thereof before they are forwarded to the DSSD Director;
3. He/she shall review, correct, revise and submit for approval to the DSSD Director all proposed programs, press releases and publications of the student organization; and
4. He/she shall supervise the election of officers and certify election results before submitting the same to the Office of Student Services and Development. He/ She shall supervise all activities of the organization and submit written reports thereof to the DSSD Director.
J. The Department of Health Services Head: University Physician• Duties and Responsibilities
1. Handles simple, uncomplicated and stable medical cases;2. Engages in preventive-promotive activities such as physical,
medical and dental examinations;3. Renders diagnostic and treatment services;4. Attends to accidents and emergencies;5. Refers cases to hospitals;6. Provides assistance in the screening of prospective Freshmen
Students; and7. Keeps medical records of students and employees.
K. The Student Publication Services Head: Section Chief/Head, under the direct supervision of the DSSD Director.• Duties and Responsibilities
1. Provides administrative and technical support to the official student publication;
2. Implements the constitution and by-laws of the publication;3. Endorses to the DSSD Director its recommendations; and
13
4. Ensures publication of newsletter and research journal. L. The Alumni Affairs Services shall Head: Section Chief/Head under the direct supervision of the DSSD Director • Duties and Responsibilities
1. Supports alumni plans and programs;2. Provides avenues for the alumni to be heard as stake holders of
the university;3. Maintains an updated alumni directory;4. Coordinates with alumni organizations about programs, projects
and activities;5. Conducts projects, programs and activities that would
strengthen the value system of the alumni for the university rendering a sense of ownership;
6. Initiates developmental plans for the welfare of university stakeholders, and source out necessary funding from the alumni community; and
7. Establishes linkages with entities both from the government and the private sector for the conduct of worthwhile endeavors.
M. The Campus Ministry Services Head: Section Chief/Head under direct supervision of the DSSD Director• Duties and Responsibilities
1. Provides an avenue for the spiritual needs of the students, faculty and personnel;
2. Complements the cognitive, emotional, social and physical needs of the university population with spiritual activities for total personality development;
3. Offers/conducts ecumenical services;4. Conducts/offers retreats and recollections;5. Organizes Bible sharing and studies; and6. Conducts outreach programs.
14
OPERATIONAL CONTROL AND SUPERVISION
I. DSSD 1. The DSSD is under the authority of the Vice-President for
Academic and Related Affairs.2. The Director of Student Services and Development has the
power of authority over the following student service offices/units of the University: Chairperson-DSSD Satellite Campuses, Guidance & Counseling, Student Organizations and Activities, Student Housing, Student Publication, Scholarships and Financial Assistance, Campus Ministry, Socio-Cultural Affairs, and Alumni Affairs.
3. The Director of Student Services and Development works in close coordination with the following student service offices of the University: University Registrar, University Library, Recreation and Sports Development, Health Services, National Service Training Program, Food Services, Security and Safety as well as with the different College Deans and Directors of the University.
4. All service units shall be called sections to be headed by a section chief/chairman with an equivalent work-load of 4 units.
II. Department of Library Services 1. Technical Services- This service area is concerned with the
acquisition, organization (classification and cataloging, etc) preparation and preservation of materials.
2. Readers Services- The Readers Services is being supervised by a unit head and is directly involved in serving library clientele through its six main sections and branch libraries namely:
a. Circulation Section- follows the semi-open shelf system. It houses and circulates the major collection/holding of the library covering the different areas of discipline. Fiction books are also found in this section.
b. Reserve Section- This section houses-in process books usually newly acquired books. It also houses the professional books of newly opened courses or programs like nursing, midwifery and criminology. Audio visual materials and books of limited copies that are very much in demand are shelved in this section
c. Reference Section- Materials found in this section are for
15
room use only. Books found in this section comprise different kinds of dictionaries, encyclopedias, directories, manuals, atlases, yearbooks, almanacs, bibliographies, and non-book materials that include maps, globes, vertical files of clippings, pamphlets, leaflets and ephemeral materials. Books in this section give vital information on the field of research.
d. Filipiniana Section- This section houses a collection of publications written by Filipino or foreign authors about Philippine society, people, culture, etc.
e. Periodical Section- This section houses current and back issues of journals, magazines, newspapers and other serial literatures.
f. Graduate Section- This library houses and circulates materials for advance studies in support of the curricular offerings of the Graduate School. Thesis, dissertations, or research compilations of the different graduate courses are available in this library.
3. High School Library- This library houses holdings/ collection usually textbooks and other materials that support the curriculum offerings in the Laboratory High School.
4. Internet/multimedia Services- Internet services are made available to All students not only in the main library and graduate library but also in the Computer Science Internet café.
5. Printing Services– Are subject to existing charges/fees. 6. The use and guidelines of the Internet services follows the policies
and guidelines of the Internet Services of the University.7. Photocopying services- Photocopying services are available inside
the library to facilitate search of library customers. 8. Promotional Services- This service ensures that library customers
are kept up to date with information of their interest on specific subject areas, new acquisitions, staff, resources, facilities and services of the library.
9. Referral Service- This service provides all bonafide students and faculty members of IFSU the opportunity to explore/access the resources of other libraries based on their information needs.
Use of the Library Facilities1. All students entering the library are required to wear their validated
School ID’s and sign at their respective College’s entry logbook.
16
2. A validated Library Borrower’s Card (LBC) is required every time a student wants to borrow book and non-book materials for room or overnight use.
3. For Faculty and Administrative Personnel, they are required to login at the faculty and staff entry logbook.
4. Researchers coming from outside Colleges and Universities are required to present a referral letter from their institution. A research fee has to be paid.
5. Failure to return a circulation book- Any person who fails to return any book on its due date shall pay a fine of 1.00 per hour/ per book. Non school days are not included in the computation of overdue fines.
6. Borrowers will be held responsible for any mutilation found in library materials when returned. They must check and report any mutilation found before borrowing.
7. Student may borrow a maximum of three books of different tittles at one time for overnight use, and 1 hour and 30 minutes for classroom use.
8. As a general rule, a book for overnight use is loaned from 3 PM to 30 minutes before closing time and should be returned on or before 9 AM the following class day.
9. Graduate School students may return their book anytime during the library hours, but during summer term, the general rule applies.
10. Graduate student may borrow three books of different titles for 1 week during the semester.
11. Faculty members who are enrolled in the Graduate Studies should borrow books the same way as graduates do.
12. Borrowing Privilege of Faculty and Officials of the University. Faculty and officials of may borrow not more than ten (10) books. Borrowed books should be related to the subject they are currently teaching.
13. Recall of books. Any book on loan may be recalled if: a. University officials have an urgent need of the book; b. The book is overdue; c. The libraries are conducting their mandated annual inventory; d. Fiction book can be borrowed for a maximum of (7) seven
days. 14. Outside researchers may avail of library collection for room use only. 15. Any person who borrows a book or periodical from the library shall be
held accountable for it until returned.
17
16. Any person who loses his/her borrowed books may settle through the following; a) Replace with the same title plus prescribed processing fee; b) pay its current replacement value plus prescribed processing fee; c) replacement of different title as per approval of librarian.
17. Failure to return a circulation book– Any person who fails to return any book on its due date shall pay a fine of 1.00 per hour/ per book. Non-school days are not included in the computation of overdue fines.
III. Scholarships and Financial Assistance A. IFSU Sponsored Scholarships
Before any student can be awarded any of the following scholarships or assistantships, he/she shall first apply for the grant to the Student Scholarship Chairman using the prescribed forms, to be attached to his enrolment form. 1. Academic Scholarship
1.1 Full Academic Scholarship. All entering freshmen who graduated as valedictorian are entitled to free tuition fee with P500.00 monthly allowance. Continuing students who have obtained a general weighted average ( GWA) of 92% or 1.50 or better, with regular load, and no grade lower than 85% or 2.25 in the previous semester immediately preceding are also entitled to full academic scholarship privilege (except computer and internet fee, and RLE fee for midwifery/nursing);
1.2 Half academic Scholarship. All entering freshmen who graduated as salutatorian are entitled to half tuition fee. Continuing students who have obtained a general weighted average (GWA) of 89-91% or 1.75 with regular load, and no grade lower than 83% or 2.25 in the previous semester immediately preceding are also entitled to half academic (except computer and internet fee, and RLE fee for midwifery/nursing).
2. IFSU Scholarship for BSA, DAT-BAT, and BSF Students
Entering freshmen in Bachelor of Science in Agriculture (BSA), Diploma in Agricultural Technology-Bachelor in Agricultural Technology (DAT-BAT) and BS Forestry courses are entitled to full tuition fee free.
18
They shall continue to avail of this scholarship provided that they have no grades lower than 80 % or 2.50 in any subject in the preceding semester.
3. Service Scholarship The following are entitled to full scholarship for services rendered to the institution.
• CSSG President • CSSG Vice President - Half Scholar • Entire Corps of the ROTC • Editor-in-Chief of the Upland Newsletter • Editorial Staff – Half Scholar • VLPCC President • Sports Club President • Band Majorette/Wind instrument players • Other members of the Drum and Bugle Corps – Half Scholar • CWTS student volunteers
Fiduciary funds collected from said organizations shall be used to finance the aforementioned scholarships. 4. Athletic Scholarship
»For continuing students, the level of Competition played by the student shall be certified by the Sports Director. »This is granted to new and old students who are officially enrolled and willing to undergo training in the events they excel. »The percentage of this scholarship depends upon the level of the competition the student played during the preceding school year as certified by Sports Director for old students as follows:
4.1 CHED Sports Program a. PASUC Olympics - National Level : 100%Full Tuition Fee
discount b. ASCU-SN Athletic Meet - Regional Level: 75% Tuition Fee
discount 4.2 Philippine Sports Commission Program/Philippine Olympic
festival National Games/NSA Sponsored Gamesa. National Games- 100% Full Tuition b. PSC/POF/NSA Regional Qualifying Games
» Gold – 100% Tuition Fee discount » Silver Medalist – 75% Tuition Fee discount
19
»Bronze Medalist 50% Tuition Fee discount »Participants (no medal) – 25% Tuition Fee discount
Note: CARASUC is considered a selection meet.
A meal allowance shall be given to athletes within the duration of the meet in any competition from the special trust fund and other sources.
Requirements to be met by Athletic Scholars 1. For New Scholars (Freshmen)- Must be officially enrolled in the University- Certificate of Participation from the Principal and Coach stating that he/she was an athlete and participated in the Regional or National Meet when he/she was a fourth year high school student.
• National – Full Tuition Scholarship • Regional – Half Tuition Scholarship
4.3 Varsity Athletes �The athlete should present his/her previous grades to the P.E. & Sports Department for recommendation to be included in the list of athletic scholars. However, FAILURES, DROPPED and INCOMPLETE grades shall disqualify an athlete to become a scholar.
»Participated in Regional or National Meet. In case there are no athletic meets within a school year, the athlete should religiously practice or undergo training in preparation for the higher meets.
5. Cultural Scholarship Free tuition fee shall be awarded to the following:
• Musical Band/Choral group-singers • Theater Guild • Cultural Dance Troupe
Note: (Guidelines to this effect shall be referred to athletic scholarship) 6. IFSU Scholarship for Barangay Officials’ Dependents
»Legitimate dependents of incumbent barangay captain, barangay treasurer, barangay secretary and barangay council shall be exempted from paying tuition fee. This scholarship applies only to students enrolled in undergraduate courses
20
�Those enrolled in the Health Science program shall enjoy 40% discount on tuition fee only. �
»The scholar must maintain a general weighted average of 80% or 2.5 or better in all subjects without failing grades, INC or conditional in the immediately preceding semester to continue availing of this scholarships.
7. Scholarship for LGU Officials »Legitimate officials of Local Government Units are also exempted for paying tuition fee. However, those enrolled in the Health Science program shall enjoy 40% discount on tuition fee only.
8. IFSU Employee’s Children Privilege Scholarship »Children of IFSU Employees are entitled to free tuition fee when enrolled to any Baccalaureate or Graduate degrees. However, this scholarship can be availed for one program. Furthermore, those enrolled in BSN, Midwifery and other special programs shall be given 40% discount on tuition fee only.
9. Brother-Sister Privilege Scholarship » Two legitimate brothers, sisters or brother-sister are entitled to twenty percent (20%) discount on their tuition fees. For three (3) or more legitimate brothers/sisters enrolled in the University, only one is entitled free tuition fee.
10. IFSU Employees Scholarship »IFSU Regular employees who are enrolled in the Baccalaureate as well as in the Graduate level shall be exempted from paying the tuition fee.
11. PNP-IFSU Scholarship »Members of the Philippine National Police who enroll in the University shall enjoy discounts provided for by existing law.
12. DepEd-IFSU Scholarship »Principals and Cooperating Teachers in the Department of Education who enroll in the Graduate Programs of the University shall be granted twenty percent (20%) discount in tuition fees.
21
13. Assistantships/Financial Grants »Students who are financially poor but academically able and willing to work shall be hired as student assistants/laborers in any office/projects of the University provided they work in areas along their line of specialization, subject to the usual accounting and auditing regulations.
• Student Assistants- The student must have a general academic average of 80% and no failing grades during the preceding term and must currently carry a load of not more than 18 units during the semester and 6 units during summer.
• Student Laborers- Interested students with at least an average rating of “75%” and with all subjects passing shall be given work provided that the students concerned shall carry not more than 15 units during the semester and six units during summer.
14. Mr./Miss IFSU Scholarship »Mr./Miss IFSU is given free tuition fee for the semester following their crowning as Mr./Miss IFSU. He/ She can continue to be a scholar for the succeeding semesters provided he/she maintains an average of 88% or 2.0 and above without a grade lower than 80% or 2.50. »
B. Government Scholarships
The University honors the scholarship from any of the National, Provincial Scholarship/Assistance Programs.
1. National Integrated Student Grant Program (NISGP); 2. Selected Ethnic Groups Educational Assistance Program
(SEGEAP); 3. Barangay Scholarship Program (BSP); 4. Philippine Veterans Affairs (PVA); 5. Tertiary Education Assistance Program (TEAP); 6. President Diosdado Macapagal Agrarian Scholarship Program
(PDMASP); 7. National Commission on Indigenous People (NCIP); 8. The CHED-SSGP; 9. CHED Scholarship under the Congressman;
10. PNP; and
22
11. Alliance of Volunteer Educators (AVE) 12. TESDA Scholarship 13. Other newly approved government scholarships
C. Presidential Decree No. 577 Scholarship
This decree provides the following:
1. Education benefit shall be extended to one dependent of military personnel who die or become incapacitated in line of duty.
2. This benefit shall be good for ten (10) school years and it shall be transferable to any of the dependents of the military personnel provided that it will not exceed ten (10) school years.
3. This benefit shall be without prejudice to other educational benefits being enjoyed by the military personnel or his dependents, provided that the grantee shall not enjoy more than one (1) scholarship at one time.
4. Grantees shall not be transferees from other school prior to grant of their benefit. The scholarship is only for those who are graduating from any school level to the next level.
D. Land Donors
Stipulated privileges for land donors under Board resolution 1 136, s. 1987.
1. Donors of land that measures less than one-half (1/2) of a hectare may have one child enjoy a free secondary or tertiary education. The child shall enjoy free schooling if the he/ she studies in any of the IFSU Campuses.
2. Donors of more than one-half (1/2) hectare shall have one child enjoy free schooling in the tertiary or 50% discount of tuition fee in the graduate level . The number of children is categorized below:
AREA DONATED (in ha.) No. of Child Entitled a) ½ to 3 1 b) More than 3 to 6 2 c) More than 6 to 12 3 d) More than 12 to 20 4 e) More than 20 5
23
Provisions
a. “Free schooling” refers to non-payment of tuition and registration fees but NOT to include dormitory fees, RLE, internet, and other miscellaneous fees;
b. Childless donors and those whose number of children is less than what is allowed them (as above) may recommend any other child/children to enjoy the privilege;
c. Students granted the above privilege should enjoy the same only for the length of period normally prescribed for their course. An extension maybe granted by the University President on a case-to-case basis, provided that such extension shall not exceed one (1) year.
E. Private Scholarships
These scholarships shall be given to students by private donors as well as private agencies such as the Alumni Association and/or private individuals. The criteria thereof are generally specified by the donors. However, the general guidelines on Article 126, shall govern or shall be considered on default of any criteria laid down by the donors .
F. IFSU Alumni Assistance
Graduates of IFSU who wish to continue their graduate studies program shall avail of 25% discount on tuition fee. However, this scholarship can be availed of for only one program. G. Honor Students
Students who graduated with honors in their baccalaureate degree and/or master’s degree who wish to enroll in the graduate school program may avail of the following tuition fee discount: Summa – 100% Magna – 75% Cumlaude – 50% The scholarship may be renewed if the grantee carries a minimum load of 9 units and obtains an average of: 1.0 : 100% disc TF 1.25 : 75% disc TF 1.50 : 50% With no grade of 2.0
24
General Government Scholarship Guidelines
• Selection Criteria- The following criteria on scholarships shall be observed:
a. Priority shall be given to those students taking courses directly b. concerned with food production (i.e. Agro-forestry, Animal &c. Crop Sciences) and natural resources (i.e. forestry); d. Relatively good grades in High School. The general point
average (GPA) and University Entrance examination scores shall be considered;
e. Favorable result of interview, which includes articulateness of applicants, and personality. Views on some pervasive issues, etc.; and
f. Economic Status. Those who are relatively poor shall be given preference.
Requirements to Maintain Scholarship.
To maintain one’s scholarship, a student shall:
1. Have good scholastic standing with a general weighted average (GWA) of at least 80% or better with no failing, incomplete, or conditional grades in the immediately preceding semester if they are to continue enjoying the scholarship. (Except for Academic Scholars who have to maintain required passing grades);
2. Maintain good moral character;3. Have no violation of the set policies/ rules as stipulated in
the Student Manual determined by the Student Scholarship Section;
4. No infraction or breach of any of the terms and conditions set by the donor and/or IFSU as contained in the Scholarship Agreement;
5. Be physically, mentally and emotionally healthy;6. Carry the required regular academic load for each semester/
term depending on the curriculum of the course he/she is Pursuing, thus, cannot drop any of his/her subjects without prior approval of his/her adviser in consultation with the Student
25
Scholarship Section; and
7. Subject to the conditions set by the grantor (where applicable take leave of absence only with the prior approval of the Student Scholarship Section.
Other Requirements
Hereunder are the policies relative to government scholarship:
1. Execution of a Memorandum of Agreement (MOA) to set forth the details of Scholarship between IFSU and the donor/grantor, and the grantee scholar and the grantor/donor.
�2. Determine if the study grant/ assistance may be permitted by the
Committee with the concurrence of the donor/grantor in case of illness that causes substantial interruption of the scholar’s classes. This must be supported by a medical certificate duly issued by a government physician.
�3. With the concurrence of the donor/grantor, another student may be
selected to replace any scholar who fails; Provided, however, that in the absence of another screening , he/she is next in rank among the grantees, as per screening done by the Student Scholarship Section; Provided, further, that in case no student can duly qualify, a student in the year level of the scholar who failed, may be selected pursuant to the same screening procedures; and
�4. The Scholarship Section shall act upon the Contract and other similar
documents pursuant to University policies. Further it will act upon matters not covered by set guidelines.
General Provisions on Scholarship and Financial assistance Notwithstanding all the foregoing provisions, scholarships/assistantships enjoyed by the students of the University shall be governed by the following rules:
1. A scholarship grant/ assistance shall be awarded or terminated upon certification by the Student Scholarship and Financial Assistance Chairman;
2. A student shall be allowed to enjoy the benefits of two (2) scholarships or assistantships at a time, one (1) government
26
sponsored scholarship and one (1) IFSU sponsored and earned scholarship;
3. Unless specifically provided by a specific university regulation, the privilege shall be enjoyed on tuition fees only.
4. A scholarship shall be withdrawn from any student enjoying it, if after due investigation, he is found guilty of having committed or having been involved in a serious case of misconduct or misbehavior;
5. A recipient of a scholarship awarded exclusively by the University (Corps Commander, Athletics, USSG/VLPCC/Sports Club President etc.) shall refund the amount covering his scholarship benefit if he fails to render or perform the service required there from;
6. All other matters not covered by these academic regulations shall be appropriately acted upon by the Student Scholarship Section, subject to other pertinent policies of the University, contract and similar document.
IV. Student Organizations Supervision and Control
1. All student body organizations shall be under the supervision of the Director for Student Services and Development in coordination with the Section Chief of Student Organizations;
2. College and class organizations shall be under the control of the Dean/Director concerned. All organizations shall operate subject to the provisions stipulated in the University Student Manual.
A faculty adviser will be assigned/chosen as recommended by the organization and will be formally designated by the DSSD Director.
Guidelines on the Operation of Student Clubs/ Organizations 1. The different clubs and organizations are bound by the University
standards to follow the Rules and Regulations Governing Organized Student Activities (RRGOSA);
2. The Department of Student Services and Development in coordination with the Section Head of Student Organization facilitates the accreditation of Student Organizations;
3. A Certificate of Accreditation for the current school year is issued to a student club/organization upon approval of its request for accreditation. Such certificate is duly signed by the DSSD Director;
27
4. Any planned activity should be reported to the DSSD Director one
week before the scheduled activity and to submit an Activity Accomplishment Report within one week after the activity. Requirements for Accreditation of Student Clubs/Organizations 1. Proposed Calendar of Activities and Action Plan of the organization
for the School Year;2. Constitution and By-laws of the club/organization;3. Letter of acceptance of the Faculty Adviser chosen by the officers
and members of the club/organization;4. Accomplishment Report; and 5. Financial Report6. All of the above requirements are required for student organizations
requesting for re-accreditation.7. No activity shall be done without the presence of the Adviser; and8. Official Recognition of Student Organization is valid only for
the duration of the School Year except when earlier withdrawn, suspended or revoked.
9. Organizations are encouraged to have at least one/two constructive activities that will benefit IFSU constituents in particular and the community in general.
Other Co-Curricular and Extra-Curricular Activities1. Specific Activities All meetings, field trips, industrial visits or social functions of students held inside or outside the campus shall have prior recommendation by the DSSD Director and approved by duly constituted authorities.
2. Socialization Activities
Any organized accredited student group and curricular student group maybe permitted to have socializing activities within the semester provided that such activities shall be held when 70% of the class hours of the term or semester shall have been completed.
3. Socio-Cultural Activities
The student government and other accredited student organizations can hold a literary, musical or socio-cultural program or debate or discussion of some public issues, provided however, that such request shall follow the calendar of activities. Such activities shall also be coordinated with the
28
Section Head of the Socio-Cultural Section.
Calendar of Student Activities
All accredited student clubs and organizations and the student government shall have to submit to the Office of Student Services and Development, an annual Calendar of Student Activities. This Calendar of Student Activities should follow strictly the rules pertaining to the conduct of student activities by the students. Such calendar will have to be approved by the University President through the Office of the Vice President for Academic Affairs as endorsed by the DSSD Director. No group of students can carry out an activity or implement a project if it is not included in the Calendar of Activities. Use of University Premises and Facilities
1. The use of available facilities and other privileges by the student organization shall not be discriminatory. School premises and facilities shall have prior approval from the University President or any of his/her authorized representative through the DSSD Director;
2. Only accredited student clubs and/or organizations are entitled to the use of all available facilities;
3. Activities to be undertaken by any organization shall be coordinated in advance;
4. The officers of the concerned student organizations shall be responsible for the damages made to school properties and facilities incurred during such student activities;
5. On the use of the School Facilities, an Activity Permit should be signed by the prospective users that shows the commitment to maintain among others, cleanliness, orderliness, avoidance of damages and vandalism and other factors and to assure security and orderly conduct of the activity. The activity permit is available at the DSSD;
6. Whenever possible, all activities of accredited student organizations shall be held during vacant periods to avoid disturbances;
7. In all instances, the officials, advisers and other faculty members concerned should supervise the activity until it ends;
8. When there is an affair in such venues duly approved by the officials concerned, coordination with the Security Force and the Director for General Services should be made through the Office of the Vice President for Administrative Affairs so that security men could be deployed;
9. All requests for use of University facilities should follow appropriate Channels;
29
10. If the requesting group is a student organization (SSG, USSG and
other accredited organizations) the request should be endorsed by the DSSD Director;
11. If the requesting group is a class, the request should be endorsed by the Dean concerned; and
12. In both instances, the request should be screened and coordinated through the Office of the Vice President for Academic Affairs.
Activity Supervision
All curricular, co-curricular and extra-curricular activities of the students shall be under the supervision of the faculty adviser/s. All designated faculty adviser/s shall be present in all affairs of the student organization they supervise. All decisions affecting the conduct of the activity shall bear the approval of the faculty adviser/s. A waiver or parental consent should be presented to the DSSD Director when activities are to be conducted outside of the campus.
Conduct and Discipline of Organized Student Groups
1. Acceptable Behavior - All organized student groups shall observe the laws of the land, the rules and regulations of the University and the standards of a good society. The general behavior of its officers and members shall be courteous and considerate on all occasions as befitting men and women of refined moral values and shall always act with prudence, moderation and respect for the opinions and feelings of others as are necessary to promote goodwill and educated philosophy of life and values.
2. Prohibited Activities – Activities which are deemed unlawful and/or in violation of the existing legislations, rules and regulations shall be strictly prohibited and disallowed.
3. Disciplinary Action - In addition to the revocation of the authority to operate the student organization, the violators as well as the officers and faculty adviser/s of the organization, may either be reprimanded, suspended in the case of a student, dropped from the rolls of students of the University, or expelled from the school or barred from enrolment in all government or non-government schools, depending on the seriousness of the violation or offense committed. Each action of the
30
administration shall conform to the prescribed rules of the Commission on Higher Education for validity of effectivity. Any student facing administrative charges involving prohibited activities may be prevented or suspended from attending his/her classes, or from entering school premises, upon written order from the University President provided, however, that the evidence of guilt of the student is strong to warrant his/her dismissal from the school.
4. Amendments - In the interest of the common good and in accordance with the needs of the present day situation, amendments to existing Rules and Regulations shall be made, provided, however, that such amendments are the consensus of the members of the committee created for the purpose, and provided, further, that such amendments are recommended by the DSSD Director for the approval of the Board of Regents through the University President.
Student Government
1. College Student Supreme Government- The student government of the University per Campus shall be officially called College Student Supreme Government (CSSG). It is the highest governing body of students. This body is created for the purpose of serving as a link between the administration, the faculty and the students.
2. Constitution and By-Laws- The CSSG shall be governed by its own Constitution and By Laws which is drafted and ratified by the members and approved by the University President.
3. Function- It shall exist to serve as the link and bridge between the administration and the student population; thus it functions for the betterment of the student population of the University.
4. Election of Officers- Election of officers of the student government is, on the other hand, governed by the Student Election Code which is implemented and carried out by an independent student body, the Commission on Student Elections. The Commission on Student Elections is tasked to oversee the orderly conduct of student elections and to religiously carry out the rules, regulations and guidelines specified in the Election Code.
5. The projects and activities of the student government and organizations whose funds are deposited in the University, are finance through the student trust fund. The amount is determined by student government and to be approved by the University President upon the submission of approved resolution with complete supporting documents in consonance with the CBL of the student organization following the government accounting procedures.
6. Membership- Membership to the student government shall be limited to the bonafide students of the University. Every student officially enrolled in the University automatically becomes a member of the
31
student government.
7. All activities to be pursued/sponsored by the USSG and the different student organizations shall be coursed through the Section Head of the Students Organizations, DSSD Director, and finally to the Campus Director acting in behalf of the President.
8. Report of Activities- The officers of the CSSG and the different student organizations are vested with the responsibility of reporting to the student body their accomplishments for the school year in accordance to their elective post. Likewise, they are required to report to the student body their financial standing with regard to the use of the Student Trust Fund, one month before the end of the school year.
9. Accomplishment Report- The CSSG and the different University councils are required to submit to the DSSD Director an accomplishment report which will be posted on bulletin boards for the information of the entire student body.
10. Financial Report- A financial report is likewise required from the CSSG and other student organizations. This will have to be reported by the Treasurer, audited by the Auditor and noted by the President. This same financial report will have to be posted on bulletin boards within the campus for the information of the entire student body.
11. Deadline for Submission of Reports- The USSG and the student organizations are required to submit the reports a month before the end of the school year.
12. Certificate of Clearance- An officer of the USSG or the student organizations, graduating or non-graduating, will not be granted a Certificate of Clearance by the DSSD Director if the accomplishment and financial reports have not yet been duly submitted a month before the end of the school year.
13. Financial Accountability- The President, Treasurer and Auditor of the student government club organization shall be held liable to the University administration and student body with regard to the required financial report to be submitted one month before the end of the school year. In the same manner, all other persons who are proven to be directly involved in the handling of the finances of the student government club organizations are also to be held liable. No Certificate of Clearance shall be issued to the accountable officers and persons unless the required report has been duly submitted.
14. Request of utilization of funds shall be covered through a resolution signed by the officers of the organization, its adviser and endorsed by the DSSD to the Office of the President. In no case shall the funds of students be disbursed without such resolution.
32
Federation of Student Councils1. All elected student government officers of the different campuses of
the University shall confederate and shall form the USSG Federation.2. The President of the Federation shall sit as the Student Regent in the
Board of Regents of the University.3. The Federation shall exist to serve the purpose of unifying all ef- forts
of the university system student governments in addressing the needs of the student population through a representation in the Board of Regents.
4. Qualifications of CSSG Federation President. He/ She must:
a. Be a third or fourth year student enrolled in the University in any four-year and with good moral character;
b. Have a grade with a general weighted average of not less than 85% in the previous semester as certified by the University Registrar;
c. Have no failing grades since entry to the University;d. Must be physically and mentally fit as certified by the School
Physician; ande. Must have experience in Executive Leadership and
Parliamentary Procedures.
V. Student Housing Guidelines
1. Applicants to the dormitory shall be automatically charged on a contract basis per semester, which means that the student occupant shall pay 5 months rental per semester.
2. Provision on Refund. Refunds shall only be given to students who dropped paid subjects.
3. Priority is given to freshmen and students from distant places and is on a “first come, first served” basis.
4. Dormitory Fees are to be determined by the University Administration as per approval of the Board of Regents.
5. Existing student cottages within the premises of the University shall be charged with corresponding fee per person per semester to be determined by the Administration as per recommendation and approval to the Board of Regents. Previously constructed cottages are non-transferrable and when occupants graduate, the cottages are recommended for dismantling. New construction of cottages is strictly prohibited.
33
6. At least 50% of the total dormitory fees shall be allocated under the fiduciary fees for emergency maintenance purposes of the dor- mitories and housing and services unit.
VI. Student Publication Guidelines 1. There shall be an official student newsletter of the University and its
campuses. 2. There shall be an official student research journal of the University
and its campuses. 3. The CSSG, VLPCC & Newsletter advisers shall be designated by the
University President in the Main Campus; the designation of advisers in the other Campuses shall be given by the Campus Director.
4. The qualification and manner of selecting the editorial board and staff members of the paper shall be determined through a com- prehensive screening by the designated Selection Committee.
5. The publication obtains its finances from the student population through the newsletter fee, the amount of which is fixed and determined by the Board of Regents.
6. Republic Act 7079 also known as the Campus Journalism Act and the Rules and Regulations Governing Organized Student Activities serve as the basic guidelines of the student newspaper.
7. The student publication shall have a constitution and by-laws drafted and ratified by the editorial board and staff members which shall be approved by the University President.
8. The student publication shall publish at least one (1) issue per semester but may increase the number of issues depending on the availability of funds.
9. Request of utilization of funds shall be covered through a resolution signed by the Officers of the organization, its Adviser and endorsed by the DSSD to the Office of the President. The DSSD Coordinator of the other Campuses shall endorse to their Campus Director.
VII. General Academic and Retention Regulations/Policies
These regulations and policies apply to the undergraduate/graduate level of the Ifugao State University. Each class adviser is tasked to fully explain the contents of the Operations Handbook to his/her class at the onset of classes. An Orientation to all 1 st year/transferee students is conducted every year. Orientation to transferees is conducted every semester by the Guidance and Counseling Services personnel.
34
School Terms
There are two semesters and one summer in an academic year. The number of school days per semester and per summer is con- tained in the academic calendar, which was based on the school calendar prepared by CHED for the undergraduate level.
The CHED prescribes a minimum of 18 school weeks per semester equivalent to 54 hours for a three (3) unit lecture subject in a semester. The summer term consists of 6 weeks.
Requirements For Admission
A. New Entrants1. Generally, no applicant for enrollment shall be denied admission
to the University by reasons of sex, age, nationality, religion, political affiliation or physical disability;
2. All incoming freshmen who wish to enroll in the specific cours- es that require an entrance test must take and pass the entrance test administered by the Guidance Office. An examination fee shall be charged to each applicant.
3. Freshmen from recognized high schools, seeking entry into the University, after passing the entrance examination, shall submit the following documents upon enrollment:
a. Original copy of Form 138-A (High School Report card);b. Certificate of Good Moral Character; c. Copies of latest I.D. picture (passport size); d. National Statistics Office (NSO) Birth Certificate; e. Duly accomplished application form for admission;f. Medical Certificate;g. Marriage certificate (for married students).
4. Freshmen who have not completely submitted the requirements shall not be admitted to enroll in the succeeding semesters;
5. Freshmen who have not finished the requirement for the first semester should not be admitted to enroll for the second semester. This will avoid irregular students due to missing pre-requisites.
B. Transferees1. Transferee students in the undergraduate program shall comply
with the following requirements for admission:
35
1.1 Duly accomplished application form for admission;a. Average grade required by the University where the wants to
enroll;b. Certified true copy of TOR or certification of subjects to
validated/accredited;c. Certificate of good moral character;d. Medical certificate;e. Transfer credentials from the school last attended.
2. Transferees from SUCs shall be admitted and treated as regular students in accordance with existing policies of the University.
a. 2 copies latest I.D picture (2x2);b. Entrance test result for courses that require an entrance test.
C. Foreign students
1. In addition to the TOR, foreign students shall be required to pass the proficiency examination in English to be conducted by the Guidance Office or a Test in English as a Foreign Language (TOFEL) conducted by the accredited agency;
2. Application of all foreign students shall be processed in accordance with DECS Order No. 27, s. 1978;
3. Student must pledge to abide by and comply with the rules and regulations of IFSU.
Guidelines for Admission and Visa Applications for Foreign Students:1. Secure student visa at the Philippine Foreign Service Post/
Philippine Embassy in their respective countries for foreign students who are still abroad or;
2. Bureau of Immigration in Manila if a foreign student is already in the Philippines and is applying for visa conversion from temporary visa or tourist or business visa) to student visa.
The student visa is valid for an initial period of one (1) year a from date of first arrival in the Philippines if it is secured from the Philippines Embassy in the country of origin or residence. For converted visa, it is valid from date of approval from the Bureau of Immigration. In both cases, this visa may be renewed/extended by the Bureau of Immigration Student Desk every semester, and for reason, it may be approved for one year, upon proper application. Cut-off period for student visa extension is June 15 and December 15. A foreign student must submit an endorsement from the school he she intends to enroll in, Transcript of Records and a Certificate of
36
Graduation and appropriate clearance from the former school.
Qualifications for Admission of Foreign Students to IFSU:1. Bona fide citizens of other countries without pending civil or
criminal cases and have no police record;2. Must at least be eighteen (18) years old when they enroll;3. Must have the means sufficient for his education and support;4. Seeks temporary stay in the Philippines solely for the purpose
of taking up a course higher than high school;5. Has no derogatory information existing against him;6. Has not been afflicted with any contagious and dangerous
diseases;7. Must have finished secondary education abroad equivalent to
senior high school;8. Student applicants who earned college units shall be
considered as transferees and thus are likewise covered by University policies on transferees.
Documentary Requirements on Enrolment for Foreign Students:1. Duly signed application form;2. Original Transcript of records (TOR). If TOR is not available, a
Diploma or Certification of Grades can suffice upon enrollment. The student is accepted on Temporary Status for one semester only. Non-submission of TOR after one semester results to nullification of admission application and non-admission for the succeeding semesters;
3. Three (3) copies of passport size picture (clear and not pixelated);
4. Passport or Certificate of Live Birth issued by the National Statistics Office (NSO);
5. Receipt of payment of application fee.
Registration
1. Registration of students shall only be during the regular registration period indicated in the academic calendar. No student shall be registered in any subject after the closure of the scheduled registration period;
2. Rules and procedures on adding/changing/dropping, pre-requisites, over load, substitution, waiver of pre-requisite and cross enrolment of subjects shall be observed;
3. Any request (e.g. overloading, cross enrolment, waiver of pre-requisites, and petition for unscheduled subject) of students
37
during enrolment shall be done officially, signed and approved by authorities concerned and furnished to the Department of Student Services and Department;
4. No student is allowed to enroll simultaneously in more than one course/program;
5. Rules of sequencing of subjects (pre-requisites) in a curriculum shall be observed and followed in enrollment.
Late Registration
Late registration starts on the first day of classes and ends a week after. A late registration fee is charged to a student who enrolls after the scheduled registration period.
Cross Registration
1. The total number of units for which a student may be allowed to register in two or more colleges within IFSU shall not exceed the maximum load allowed by the rules on academic load hereinafter provided;
2. No student from another school shall be admitted for cross enrolment at IFSU without a written permit from the Registrar of the school where he comes from;
3. No student shall be allowed to cross register/enroll in any other institution for the purpose of simply increasing his academic load during a semester or summer term;
4. A student may be allowed to cross-enroll in another school under the following conditions:
a. The student is graduating at the end of the academic year;b. The subject to be cross-enrolled is not a major subject and is
not being offered in the University;c. The maximum number of units allowed for cross-enrollment is
nine (9) units;d. Request for cross-enrolment shall be recommended by the
College Dean, noted by the University Registrar and approved by the Vice President for Academic Affairs/Campus Director;
e. The University Registrar shall prepare the cross-enrolment form to be presented by the student to the chosen school;
f. Validation is not required of students given permission to cross register in schools other than State Colleges and Universities.
Request to Take Simultaneous Pre-requisite and Advanced Subject
»A student may be allowed to enroll in the pre-requisite and advanced subjects simultaneously under the following conditions:
38
a. The pre-requisite is a repeated subject;b. The advanced subject was invalidated due to failure in the
prerequisite subject;c. These are the only subjects left to finish the course; andd. The request is recommended by the Dean, noted by the
University Registrar and approved by the Vice President for Academic Affairs/Campus Director.
Request for Subject Substitutee. The subject substitute must have the same number of units
and allied to the required subject;f. The subject involved belongs to the old curriculum and is
nonexistent in the new curriculum offered by the University; and
g. The request must be recommended by the Dean, noted by the University Registrar and approved by the Vice President for Academic Affairs/Campus Director.
Entrance Test Services
Interested students who want to join the family of Ifugao State University will have to qualify themselves by taking the entrance exam being administered by the guidance office.
Academic Retention
1. Conditional �Any student who at the end of a semester, obtained final grades below 75% or 3, in 26-49% of the number of academic units in which he is enrolled shall be warned by the College Dean to improve his work. He shall be allowed to enroll 15-18 units only in the succeeding semester.
2. Warning �Any student who at the end of a semester obtained final grades below “75%” or 3, in 50-74% of the total number of academic units in which he is enrolled shall be advised to shift to other courses.
3. Extreme �Any student who at the end of a semester obtained final grades below “75%” or 3, in 75% or more of the total number of academic units in which he s enrolled shall be referred to the
39
guidance and counseling center. � � �4. A student who at the end of the semester obtains final grades below “75” or 3, in 100% of the total number of academic units in which he is enrolled maybe readmitted unless recommended by the DSSD and approved by the Campus Director/Vice President for Academic Affairs. �
Classification of Students
A. Students shall be classified as either regular or irregular based on the following curricular requirements:
1. A regular student carries the full load in a given semester in the curriculum in which he is registered. In determining his status, credits which the student earned in some required subject will be added to those he is actually taking;
2. An irregular student carries less than the full load called for in a given semester in the curriculum in which he is registered.
B. Students may be classified as to curriculum year as follows:1. Freshman- A student who has not finished the prescribed subjects
of his first year or has completed 25% of the total number of units required in his/her course.
2. Sophomore- A student who has completed his/her first year course or has finished 26% but not more than the 50% of the total number of credits required in his/her course.
3. Junior- A student who has completed the first two (2) years of his/her course, or has finished 50% but not more than 75% of the total number of units required in his/her course.
4. Senior- A student who has completed the first three (3) years of his/her curriculum or has finished 75% but not more than 85% of the total number of units required in his/her course.
Academic Load
1. One college unit is defined as one-hour lecture, discussion, seminar, recitation or any combination of these forms, in a week. Laboratory or technical subjects or fieldwork shall be credited based on BOR approved curriculum;
2. The total number of units in a regular semester for which a student may register shall be in accordance with the curricular programs the student is enrolled in;
40
3. During summer term, a college student may register nine (9) units and twelve (12) units for graduate programs;
4. No student shall be permitted to carry more than the required units in the curriculum, unless given special permission by the Vice President for Academic Affairs/Campus Director. The privilege of carrying extra work may be granted a student who obtained an average of not less than 80% or 2.5 in his previous semester and/or is classified as graduating within the school year; provided further that there is no conflict in his schedule;
5. Teacher Education students taking up Practice/Student Teaching of 12 units are not allowed to overload or have any subject taken alongside Practice Teaching;
6. Students who are scholastic delinquents are not allowed to have overload; and
7. Students should take all subjects as prescribed and sequentially arranged in the curriculum of the different course offerings.
8. Subjects taken in State Colleges and Universities shall be validated provided that the course descriptions and the number of units of the said subjects are the same as those offered in the University;
9. There shall be no invalidation of courses of foreign students taken in their home countries, provided that the course descriptions and the number of units of said subjects are the same as those offered in the University;
10. Subjects taken by a transferee from a non-state college or university shall be validated if the grades obtained thereon are not lower than 75% or 3 provided that the corresponding course descriptions and the other number of units thereof are the same as those offered in the University;
11. If the number of units of a subject earned outside the University is less than that prescribed for the course, the student shall enroll the offered subjects in the University; and
12. In case of slight differences in the description of the course like the use of the words Principles, Fundamentals, Introduction, general etc., the concerned Department Chairman of the College in concurrence with the College Dean where the subject is classified may issue a certification to such effect that such subject can be accredited in lieu of the subject being offered in the University.
Changing and Adding Subjects
1. Changing and adding subjects by a student shall be allowed within the first week of classes only. The changes shall be
41
effected by accomplishing the IFSU Form 4 on Changing/Adding/Dropping Subject which shall be approved by the College Dean to which the student belongs. It is assessed by the accounting section with payment of the corresponding service fee at the Cash Section. The form will be submitted to the University Registrar for recording and filing;
2. Changing/Adding/Dropping of subjects shall be made only for valid reasons and stated in writing to be approved by the College Dean and acknowledged by the Registrar;
3. A difference in the assessed fees resulting from a subject that was changed with another that has more units shall be paid by the concerned student;
4. Total load carried by a student including the additional subject/s must not exceed the maximum under the rule on academic load or that, which is prescribed for his curriculum year during the term/semester; and
5. Subject changed/added unofficially or without prior approval of the Dean shall not be given credit.
Dropping of Subjects
1. A student may, with the consent of his Instructor or Adviser and the College Dean, drop a subject before midterm by filling up a dropping subject form;
2. No dropping of subjects shall be permitted after the specified period except for justifiable reasons and upon recommendation of the Instructor or Adviser concerned. The corresponding fee thereof shall be paid at the Cash section;
3. Dropping a subject shall be allowed before the midterm examination. The student is given a dropped “D” as a remark. After the midterms, the student who drops is given a failing grade of 70% or 5; and
4. Refund of tuition and laboratory fees for the subject to be dropped shall be allowed subject to the following (Refer to re- fund of fees):
a. If dropping the subject is done due to cancellation/merging of the subject by the University; and
b. If dropping of the subject/s was due to sickness, duly supported by a medical certificate issued/verified by the School Physician or any government physician.
Substitution of Subjects
Every substitution of a subject shall be based on at least one of the following:
42
1. When a student is pursuing a curriculum that has been superseded by a new one and the substitution tends to bring the old curriculum in line with the new;
2. Conflict of time between two (2) required subject;3. When a required subject is not offered during the semester/
summer but is needed by the student; and4. In case a student fails a major or elective subject, he can enroll
an alternative as long as he meets the required number of units without repeating the failed subjects.
All petitions for substitution shall be covered by the following rules:1. Petition shall be submitted to the Office of the Vice President for
Academic Affairs/Campus Director through the Dean concerned within one (1) week from the date of the regular classes. Any petition submitted thereafter shall be considered only for the following semester or term;
2. Petitions shall only involve subjects within the same department, if possible. If not, the two subjects concerned must be allied;
3. Petition shall only be allowed when the substitutes carry a number of units equal to or more than the units of the required subject;
4. No substitution shall be allowed for any subject prescribed in the curriculum in which the students are enrolled, except if the proposed substitute covers substantially the same subject matter as the required subject;
5. All applications for substitution shall be acted upon by the College Dean concerned immediately upon receipt thereof. In case the action of the College Dean is adverse to the recommendation of the Adviser and the Department Chairman concerned, the student may file an appeal thereon with the Vice President for Academic Affairs whose decision shall be final; and
6. A student who failed in a subject not required in his curriculum has the option not to repeat the failed subjects.
Petition for Unscheduled Subjects
Subjects not regularly scheduled for a given term shall be offered upon written request of at least fifteen (15) non-graduating students or five (5) graduating students during the term, duly endorsed by the College Dean and approved by the University President upon recommendation of the Vice President for Academic Affairs/Campus Director.
43
Class Size Generally, the number of students to compose a class shall be fifty (50) for lecture and forty (40) for laboratory classes.
Changing of Class Schedule
Students may be allowed to transfer to other classes only for valid reasons and upon the recommendation of the college dean/ department chairman and approval of the Registrar and copy furnish the campus director and the vice president for academic affairs.
Dismissal and Suspension of Classes
1. Classes shall not be dismissed by an Instructor or Professor ahead of the scheduled time, without authority from his department head, except in unusual cases for which a report thereon shall be submitted to the department;
2. Classes shall be dismissed ten (10) minutes before the scheduled time to allow enough time for students to transfer from one room to another;
3. Instructors are not allowed to suspend classes of another Instructor for purposes related to her/his activities unless properly coordinated and approved by the College Dean/ department chairperson;
4. For activities not included in the school calendar, a written approval of the Vice President of Academic Affairs/Campus Director is the basis for class suspension; and
5. All University classes shall automatically be suspended when signal No. 3 is raised in the area by concerned authorities. The University President may, at his wise discretion, suspend classes when signal No. 2 is raised in the area.
Transfer of Time and Room Schedule
No instructor shall transfer the holding of his class/es to any other hour other than that officially scheduled. Neither shall he/she meet his/her students for class or consultation purposes in any unscheduled room or place except when properly recommended by the College Dean, with the duly approved form for transfer of time and room schedule and forwarded to the Campus Director/Vice President for Academic Affairs, provided that no student is affected by the said transfer.
44
Attendance and Tardiness
1. Students are required to attend their classes from the first day of school. Students who do not come during the first day of classes are marked absent;
2. A student who has been absent in class shall not re-enter the class with out an admission slip issued by the College Dean or his/her authorized representative;
3. When a student has accumulated the number of absences midway the allowable limit, 5 absences for a 3 unit lecture subject, 3 absences for a 5 unit subject (3hours lec., 2 hours lab.) the student is referred to the Guidance Office. The student is allowed to re-enter the class if he/she is given permit from the DSSD Office. Every time the student gets absent after his 5 absence he / she must submit a permit secured from the DSSD Office;
4. The policy, NO ADMISSION SLIP, NO ENTRY, is followed;5. The checking of attendance is the responsibility of the teacher. On
the other hand it is the responsibility of the student to keep track of his absences. This is in consonance with CHED prescription that every school should keep attendance records of all students so that the data on enrollment, attendance, tardiness, transfer, and separation from school can be easily and speedily checked;
6. The basic rule on absences is that if a student has incurred absences of more than 20% of the required number of class and laboratory periods in a given subject is given a DROPPED (D) mark;
7. Absences and Make-Up Work/ Special Quizzes/Examinations. Absences during classes for whatever reason or purpose are taken against the student. However, a student may make up for any work missed during an excused absence. A student with an excused absence is given a special quiz/class work and must be taken within one week after the student has resumed attending classes. If a student fails to take the special quiz within the allowable period, he shall be given no score or a failing mark in the missed quiz/class work;
8. A student who misses a quiz/class work due to unexcused absences will not be given a score or credit for that quiz or class work missed. In like manner, a student given an “excused” admission slip should be given consideration to take special quiz/examinations. Otherwise, the teacher may consider not to include the missed quiz/activity in the computation of the grade should the student not be given special quiz or activity;
45
9. Students who are physically absent from the class due to participation in Athletic Meets, conferences, trainings, workshops and other student activities where they represent the University shall not be considered absent. Missed quizzes/ a c t i v i t i e s during said meeting/training shall not be included in the computation of grade;
10. Time lost by late enrolment shall be considered as time lost by absence;
11. Tardiness. Students are marked “late” if they arrive within the first 15 minutes of the class period. If the student enters the class after 15 minutes, he is marked absent even if he is allowed to join the class for the remainder of the period. Students who leave the class after the roll call and not return or only returns towards the end of the period is considered absent;
12. Although members of the Faculty are expected to begin their classes promptly, various contingencies which are sometimes unavoidable may cause some faculty members to be late for class. In such case, students should not leave the class until after 15 minutes; and
13. Call Slip. No one is allowed to disrupt the class by calling on a student during class hours without an official call slip issued by the Dean, Guidance Counselor, Registrar, or the DSSD Director depending on case/ emergency at hand.
Study Load
1. An undergraduate student enrolled in a regular semester is limited to take the specified number of academic units in the curriculum he/she is enrolled in;
2. The student’s checklist includes the regular number of units that a student has to carry within a semester; and
3. A graduating student is allowed to carry not more than 28 units in a regular semester.
Honorable Dismissal
1. Honorable dismissal is voluntary withdrawal of a student from the University with the consent of his/her College Dean and approved by the University Registrar;
2. A student who shall leave the University for reasons of expulsion due to disciplinary action shall not be entitled to honorable dismissal. Should he/ she be permitted to receive his Transcript of Records or the certification of his academic status in the University,the document shall contain a statement of the disciplinary action rendered against him; and
46
3. In no case shall an honorable dismissal or any scholastic record of a student be issued without an approved clearance of the concerned student.
Regular and Miscellaneous Fees
1. The regular and miscellaneous fees of the University shall be fixed by the Board of Regents, subject to such exemptions or deductions as may be promulgated;
2. The term regular fees shall include matriculation and tuition fees to be paid by students in connection with their enrollment;
3. The entrance fee shall be a regular fee to be paid by the student upon admission to the University for the first time. The deposit is for breakage and shall be paid upon enrolment. Should the student incur any breakage, this fee shall either be charged to him/ her or he/ she shall replace the item;
4. Miscellaneous fees shall be those charged other than the regular fees like special examination fee, certification fee, transcript of records fee, changing, dropping, adding subject fee, etc.; and
5. Information on tuition and other fees are contained in a separate sheet issued by the accounting office from time to time.
Exemption from Paying Late Registration Fee
The following shall be exempted from paying late registration fee:1. A registrant is delayed due to interruption caused by natural
calamities or military operation;2. A registrant is delayed due to hospitalization caused by accident
on his way to IFSU. A medical certificate shall be attached to the application for exemption; and
3. A registrant is delayed due to an emergency at home, like the death of an immediate member of his family. An affidavit stating therein the cause, which hindered the student from registering on time shall be submitted.
Refund of Fees
In the Undergraduate/graduate programs, a student who has paid his tuition and other fees (except entrance and matriculation fees) partially or in full shall be granted refund of all fees upon withdrawal with the following schedule:
47
1. 75% of the amount paid when he withdraws from the date of enrolment to the first week of classes during the semester and two days after the start of classes during summer;
2. 50% of the amount paid when he withdraws within the second week to fourth week of classes during the semester, or within a week during summer;
3. No REFUND shall be made after the 4th week or 30 days after the date of registration during the semester or 5 days after registration during summer;
4. In case of death of a student within the semester or summer, reimbursement of the actual amount paid shall be given to his parents, guardian or legal heirs upon request thereof, subject to provisions in the IFSU Code;
5. Any student who is drafted for trainee instruction or called to active military duty in accordance with the National Defense Act shall be refunded the proportion part of the total amount paid for his/ her and other fees, except entrance fee, for the term during which he is drafted or called to military training: provided that no refund of the proportional part of the said fee shall be allowed beyond the fiscal year during which the fees had been paid, subject to provision in University Code.
Charges Upon Withdrawal/Dropping
In the undergraduate/graduate programs, students who withdraws/drops his/her enrolment shall be required to pay dropping/ withdrawal fee.
Refund of Excess Payment of Fees
Refund of excess payment of fees by students shall be allowed upon submission of a written request for refund by the student supported by the student’s statement of account showing the excess payment.
Examinations1. As a rule, there shall be two (2) long examinations to be given
during a particular semester or a summer term;2. The midterm and the final examination periods are programmed
in the Academic Calendar and such examinations shall not be given outside of these periods unless otherwise authorized by the Vice President for Academic Affairs or his/her duly authorized representative;
3. Laboratory examinations may be given a week before the scheduled
48
final examination: Provided, that the conduct of said examination shall not interfere with the holding of the other regular classes;
4. All examinations shall be adequately proctored;5. All results of quizzes, examinations and the like taken by a stu- dent
shall be made accessible to him/ her and he/ she shall be free to verify results of the same and ascertain how his/ her score has been duly transmuted by his professor.
�Examination Permits
An examination permit shall be required of each student during the midterm and final examinations.
1. One week before the midterm examination, a student must secure a clearance form and an accounting slip indicating his financial obligations from the Accounting Section. This slip shall be presented to the Cashier’s Office together with his payment. Once his clearance is completely signed by all other concerned officials including the cashier, he goes back to the accounting office for the recording of his OR number and the amount paid, and the issuance of the corresponding test permit. In the case of the High School students, their clearances marked “Paid”;
2. As in the mid-term, a test permit shall likewise be secured by a student before the final examination to ensure that all his financial obligations and incidental accounts especially property responsibilities if any, are duly paid/replaced/accounted for, as the case may be. To this effect, it shall be the responsibility of the teachers concerned to submit other accountabilities of a student, i.e. breakage/loss/destruction of laboratory or other facilities/equipment to the Accounting/Cash Office for payment/settlement of the same.;
3. Strictly NO PERMIT, NO EXAM shall be implemented;4. Drastic administrative sanction shall be taken against any teacher or
proctor who shall allow any student to take the final examinations without the required permit notwithstanding his personal liability to pay/replace the accountabilities of the student.
5. It shall likewise be the responsibility of a teacher or proctor to collect test permits of students before giving a final examination and return the same to the students after affixing his/her signature op- posite the subject where the student is taking the examination.
49
Grading System
1. The performance of students shall be graded either by the point system or by the percentage point system at the end of eachterm, whichever have been approved for use by the BOR.Currently, the University uses the percentage system until rescinded;
2. As a guide in the interpretation of undergraduate grades as inthe case of transferees from other institutions using the pointsystem, the following table indicates the point and percentagesystems to have the following equivalents.
Point and Percentage (%) System with Equivalents
50
Computation of Grades
The formula for the computation of grades for the midterm and final grades shall generally be as follows:
a) Midterm = CS (2) + ME 3 b) Tentative Final Grade = CS (2) + FE 3 c) Final Grade = TFG (2)+ MG 3
The weighted percentage ratios for courses with laboratory shall be as follows:
• units (2 lect., 1 lab) = 75% for lecture & 25% for laboratory
• units (2 lect., 3 lab.) = 66% for lecture & 33% for laboratory
• units (3 lect., 3 lab.) = 75% for lecture & 25% for laboratory
• units (1 lect., 6 lab.) = 33% for lecture & 66% for laboratory
• units (2 lect., 6 lab.) = 50% for lecture & 50% for laboratory
• units (3 lect., 6 lab.) = 60% for lecture & 40 % for laboratory
Other conditions favorable to the student shall be left to the discretion of the instructor.
51
Incomplete Grades
“Inc.” shall be given when a student whose class standing throughout the semesters is passing but fails to appear for the final examination or fails to complete other requirements for the course due to illness or any other valid reasons. If, in the opinion of the department head the absence is justifiable, the student may take a special examination.
In case the class standing is not passing and the student fails to take his examination for any reason, a grade of “5” shall be given.
Removal Examinations and Removal of “INC”
1. Removal examinations due to the inability of a student to take the final examination shall be covered by the following rules:
� In any such event, it shall be the responsibility of the faculty member concerned to submit to the University Registrar the completion grade using the prescribed form thereof and to furnish a copy to the concerned student, the department chairman and the College Dean within the one-year period reckoned from the �
a. The removal examination may be taken during regular examination periods if the course in which a student failed to take his final examination is included in the schedule of examination for the period during which said removal examination is to be taken;
�b. Removal of the deficiency shall be done within the prescribed
time by passing the examination or meeting all the requirements of the course after which the student shall be given a final grade based on his over all performance;
c. The period within which, a student takes the removal of a mark of “Inc.” shall not extend beyond one academic year from the date the mark was received. A mark of “Inc.” not removed within the prescribed period shall automatically become a “5” or its equivalent;
52
d. Only one re-examination shall be allowed which shall be taken within the prescribed period. If a student does not remove the grade of “inc.” within the reglamentary period, a grade of 5 or its equivalent shall be entered in his student records;
e. A removal examination may be taken at another time, subject to approval of instructor and department head and upon payment of the corresponding special examination fee per subject;
f. In case the instructor concerned is on the study leave resigned, transferred, or in a instance will not be available for a period of the one semester or more the College dean or department chairman concerned shall designate another instructor to give the removal or validating examination or accept the completion requirement and therefore empower him to give the appropriate grade thereof.
2. Removal of “INC” due on to inability to submit requirements on time shall be subject to the following:
a. When the required project, experiment, write-ups, term papers, terminal or summary reports, examinations and other relevant requirements shall be completed by the student within the one year grace period, the INC shall still appear in the transcript of records and the completion grade shall be placed beside it (e.g. INC/75) or to be placed under the column for re-exam (e.g. Grade– INC; Re-exam= 75);
b. Non-compliance of the requirements within the reglamentary period of one year shall turn the “inc.” to a grade of “5” or its equivalent.
Zero Academic Deficiency
All candidates for graduation in all the Colleges of the University must have Zero Academic Deficiency in order that they ay be allowed to participate and join the graduation exercises.
53
Requirements for Graduation
As early as the end of the student’s junior year, the office for Admission and Registration shall make evaluation of the student’s deficiencies.
Graduation of students shall be covered by the following:a. A student shall be recommended for graduation only after he
shall have satisfied all academic and other requirements for graduation prescribed in his curriculum;
b. A candidate for graduation shall file his application for graduation at the University Registrar using the form prescribed in his curriculum;
c. The University Registrar, in consultation with the respective College Dean, shall check the academic record of each candidate with the view to ascertain whether any candidate has any deficiency to make up for and whether he has fulfilled all the requirements which would qualify him to be a candidate for graduation;
d. All candidates for graduation shall fulfill all requirements for graduation not later than one week before the Academic Council meets to act on the candidates for graduation;
e. At least two days before the Academic Council Meeting herein mentioned, the University Registrar shall publish and issue each member of the Academic Council a complete list of duly qualified candidates for graduation for the particular term;
f. No student shall graduate from the University unless he shall have completed at least two years or at least 50% of the total academic credit hours required in the curriculum for residence work which may, however, be ex-tended to a longer period by the proper faculty member after evaluation of his pertinent records. The two years residence work here in referred to be immediately prior to graduation.
Graduation with Honors
1. Students who complete their courses with the following averages
54
computed based on the prescribed number of years with options of taking summer and carry a load of not less than 21 units or the regular load of the particular course per semester shall graduate with honors:
a. Cum Laude—1 year residence in IFSU prior to graduation with general average of 92%-94% or 1.5 with no lower grade than 80% or 2.5 in any of the subjects earned from first year to fourth year.
b. Magna Cum laude– 2 years of residence with general aver age of 95%-97% or 1.25 with no grade lower than 85% or 2.25in any subject.
c. Summa Cum laude (with highest honor)- 3 years residence with general average of 98% or 1.0 and above with no lower than 90% or 1.25 in any subject.
2. The Deans of the respective College/Department shall initiate the giving of awards to students;
3. Candidates for honors must have no record of any subject failed and or dropped;
4. Grades in any of the components of NSTP shall be excluded from the computation of the average;
5. In the computation of average grade for academic honors, the following system shall be used:
a. Average grade shall be computed in four (4) significant figures, which shall finally be rounded off to two (2) decimal places (three significant figures).
b. In rounding off numbers, the following shall be observed:
» If the fourth significant figure (third decimal number) is less than five (5), the three significant figures shall be retained; » If the fourth significant figure is five (5) or more, the third (the decimal number) significant figure shall be increased by one (1); » This shall be followed in the computation of grades for purposes of scholarship, University scholarships and applications for grants-in-aid privileges;
• In no case shall the student under this section obtain any rating lower than “75%’ in any subject.
55
Special Citations �Graduate achievers could be given the following awards:
• Outstanding Student of the Year • Athlete of the Year • ROTC Cadet/Cadette Officer of the Year • Leadership Awardee & etc. The graduate who shall take the highest rating based on specific criteria is the one to be awarded. The College Dean and the core faculty members in the College shall compose the selection committee.
The Vice President for Academic Affairs shall approve all recommended awardees by the College Committee headed by the Dean.
�Ecumenical, Baccalaureate and Commencement Exercises
The ecumenical baccalaureate services and commencement exercises for all graduating students of the University, including those who receive titles and certificates not under the Bachelor’s Degree shall be held on a date fixed in the University calendar.
All graduating students shall attend commencement exercises and ecumenical baccalaureate services as scheduled unless the Office of the Registrar, in concurrence with the College Dean concerned, recommends the graduation of a student in absentia on ground of sickness or other equally valid reasons which shall be supported by a strong evidence; provided, that the student has met the requirements including payment of all necessary fees. The diploma shall bear only one date, which shall be the date of graduation. Graduates shall obtain their diplomas or certificates during the Commencement Exercises provided that they comply with the provisions on attendance: Provided further, that they present their respective receipt of payment of their graduation fees and their respective student clearances for their Transcript of Records. Academic Costumes. Candidates for graduation with degrees or titles and certificates, as well as members of the academic staff of the College and the University key officials shall be required to wear academic costumes during the baccalaureate services and commencement exercises.
56
VIII. Student Mutual Aid System
All students are encouraged to avail of the Student Group Insurance Package/IFSU Student Mutual Aid Program to be paid during the first semester of enrolment at the Cashier Office.
Other provisions not mentioned herein is subject to the Board of Trustees approved guidelines Resolution No. 864 s. 2007, approved on July 19, 2007 titled “ISCAF Students’ Mutual Aid Program”, and other future amendments to the said BOT Resolution.
Student’s contribution from all IFSU campuses for the mutual aid shall be deposited in a Trust Fund. It shall become a centralized fund for all students in all IFSU campuses.
IX. Rights, Duties and Responsibilities
Protection of Students’ Rights
The rights of students prescribed in existing laws shall be protected at all times and their guaranteed freedom shall not be abridged.
Duties and Responsibilities of Every Student
1. Every student in the University shall:2. Strive to lead an upright and useful life;3. Exert his utmost to develop his potentials for service through the
pursuit of an education suited to his talents and abilities;4. Respect the customs and traditions of our people, the duly constituted
authorities, the laws of the country, and the principles of democracy;5. Participate actively in civic affairs and in the promotion of the general
welfare and the common good;6. Help in the observance and exercise of individual rights, the
strengthening of freedom, and the fostering of cooperation;7. Respect and cooperate with teachers, fellow students, and school
authorities in the attainment of order in the College; and8. Exercise his rights with responsibility and with due respect for the
rights of students.
57
X. Student Code of Conduct and Discipline Norms of Conduct
1. All students, by virtue of their enrolment to the institution, shall adhere to existing rules and regulations of the school;
2. Every student shall wear the prescribed uniform on the days specified by the University:
a. The prescribed uniform for male is cream polo paired with black slacks and closed shoes. The prescribed uniform for female is skirt and blouse paired with black closed shoes.
b. The prescribed uniform for Agriculture students, male and female, is green shirt with collar bearing the Department seal paired with black slacks and closed black shoes.
3. All students shall wear decent clothes during non-uniform days; 4. Every student shall wear the official identification card (I.D.) at all times inside the Campus;
4. Every student shall attend classes promptly and regularly; 5. All students are likewise encouraged to attend and participate in
University activities such as Foundation Day programs, recognition programs and the like. Non-attendance and participation in University activities is tantamount to being marked absent.
Behavior Subject to Disciplinary Action
The student’s right to exercise the freedom to learn involves freedom from disciplinary action except through due process. Disciplinary action against a student should be taken only for violation of institutional standards of behavior and regulations, which are as clearly defined as possible, and which represent a reasonable degree of control over students.
Locus of Responsibility for Disciplinary Action
The Student Grievance Committee
1. The Student Grievance Committee should include the Director for Student Services and Development as the Chairperson, the Dean of the College concerned, and the USSG/GSSO/ SSG President and Adviser of the student and Campus Director. No other person/s who may be interested in the par- ticular case may sit in judgment during the proceeding.
2. The Student Grievance Committee conducts a case conference to discuss the case forwarded or presented for deliberation and determination of appropriate sanction.
58
3. The Student Grievance Committee headed by the DSSD Director has the sole responsibility to determine the violation committed by any student or group of students in connection with activities conducted within the campus and outside the campus as the case may be.
Guidelines for Disciplinary Administration
1. The Security Force and IFSU employees shall have the primary responsibility to apprehend any student inside the campus premises caught violating the Student Code of Conduct and Discipline and submits a report to the DSSD. Formal complaints from students or other members of the academic community against a student/s shall be submitted by accomplishing the Complaint Form at the DSSD for investigation.
2. The DSSD Director summons the violator for interrogation based on the report and/or formal complaint filed.
3. The parents shall be immediately notified by the DSSD especially when it involves serious cases.
4. The findings shall be presented to the Student Grievance Committee for deliberation and determination of appropriate sanction.
5. All documents taken during the course of the investigation shall be presented in the litigation of the case.
6. The decision of the Student Grievance Committee shall be recommended to the Disciplining Authority for approval and to be implemented by the DSSD.
Application of Disciplinary Sanctions
On all occasions, the university official shall exercise fairness in applying disciplinary measures to the erring students. This means that the student has previous knowledge of the standards of student behavior n the academic community, that he/she be informed of the nature of the charges against him/her, that he/she be given a fair opportunity to disprove them and that there be a provision for appeal of a decision.
When the misconduct of a student necessitates serious penalties and when the student questions the fairness of disciplinary action taken against him/her, he/she should be granted, upon request, the right of being heard before a Student Grievance Committee.
59
The decision of the Student Grievance Committee shall be final, subject to the right of the student to appeal to the University President and finally to the Board of Regents.
Offenses committed by students outside the campus but related to co-curricular and extra-curricular activities can be acted upon by the Student Grievance Committee provided that a formal complaint will be filed. The case will then be dealt with in accordance with the usual procedure. Parents are requested to appear for a meeting/dialogue with the DSSD prior to the suspension of the student.
Disciplinary Sanctions
Any offense made shall be subject to administrative disciplinary action and the imposition of corresponding penalty as maybe determined by the Student Grievance Committee. Such disciplinary action are herein defined below:
1. Warning. It is a notice to the student that continuation or repetition of specified misconduct may be a cause for other disciplinary action. The student is required to write a letter of apology and a promissory note.
2. Suspension. This entails exclusion from classes and other privileges or activities in school for a definite period of time with reinstatement thereafter dependent upon a showing of observance during the period of suspension of terms as set forth in the notice of suspension. Parents are requested to appear for a meeting/dialogue with the DSSD prior to the suspension of the student. The counting of the number of days of suspension does not include Saturdays, Sundays, regular holidays and other special holidays where there are no classes.
3. Dismissal. Refers to the permanent termination of a student status without possibility of readmission to any of the colleges in the university. The school may drop from its rolls during the school year or term a student who is found undesirable.
4. Expulsion. It is an extreme form of administrative sanction which debars the student from all public and private schools.
5. Persona Non-Grata. This shall be imposed to all students who were dismissed and expelled to prevent them from entering the campus except when there is authorization from university officials or their representatives.
60
Offenses & Sanctions
61
62
63
64
65
XI. Educational Tours & Field Trips Basic Principles and Policies
1. A general educational tour may be conducted once a year only for junior-senior students in all Colleges of the University provided it is duly required in the approved curriculum of the approved programs of the University.
2. As much as possible, tours and field trips outside of IFSU compound shall be scheduled on weekends so that regular classes of students joining the field trip will not be missed; except when the place/s to be visited will not be opened on Saturdays, Sundays or holidays, that a field trip schedule can include class days.
3. No educational tours shall be conducted off-campus at any time during the semester. It should only jibe with the scheduled time based on the approved school calendar or as specified in the curriculum.
4. No educational tours shall be conducted off-campus at any time during the semester except the one scheduled in the school calendar or in the syllabus.
5. Special field trips, when duly requested, to laboratory areas/sites as requirements in a subject as indicated in the course syllabi, may be allowed upon approval of the University President as recommended by the Vice President for Academic Affairs/ Campus Director.
6. Students who cannot afford to participate in the general educational tour and or field trip shall be given parallel school activity which provides similar acquisition of knowledge of the required practical competencies and achieves other learning objectives. Learners with special needs such as Persons with Disabilities (PWDs) shall be given due consideration.
66
7. Educational tours and field trips shall not be made as a substitute of major examination for the purpose of compelling students to participate in educational activities not otherwise compulsory.
8. A Proto-type Observation Guide during educational tours and/or field trips must be required and to be accomplished, giving emphasis on the relevant competencies and lessons learned from the stated trips.
9. The University shall comply with the additional requirements required by CHED CMO No. 17, s. 2012 on Policies and Guidelines on Education Tours and Field Trips of College and Graduate Students.
Evaluation of Fieldtrips
The participating students shall fill up the educational tour evaluation form. The evaluation will be conducted by the DSSD. The DSSD will process the data and the result shall be given to the College concerned and the VPAA for documentation and future reference.
Duties/Responsibilities of Students joining the Field Trip
1. Submit parent’s permit to attend the field trip to instructor-in-charge;2. Pay money/contribution to the class treasurer/business managers
on or before the set deadline; and3. Adhere strictly to the written instructions about the field trip especially
in getting the desired information, which the trip is designed to give.
Cancellation/Suspension of Educational Tours and/or Field Trips
The Vice President for Academic Affairs is hereby given authority to revoke/cancel any field trip, if the terms herein stipulated had not been complied with or violated, and a derogatory report, complaint, misbehavior of faculty or students have been reported. It shall be duly investigated and the concerned teacher, if found neglectful of his duties in relation of the field trip shall be suspended/ barred for two years in conducting another field trip in any of his subjects.
67
OPERATING PROCEDURESA. Enrolment New Students in Undergraduate Programs (First Year)
1. Proceed to the Cash Office to pay the entrance examination fee. Wait for your official receipt to be issued by the collecting officer;
2. Present your official receipt to the Guidance office. You will be scheduled to take the entrance examination;
3. After the examination, the Guidance Counselor will announce the schedule for the release of examination result;
4. Proceed to enrollment when you passed the entrance examination by subjecting yourself for medical examination;
5. Proceed to the college where you intend to enroll and secure an enrollment form from the College Dean after presenting the results of entrance examination and medical examination;
6. Fill up the form and present it to the dean for evaluation and his/her signature;
7. Present the accomplished form together with required documents to the Registrar and wait for further instruction;
8. Present the form to the Cash Section and pay the required fees. Be sure to pay your student mutual assistance fee during enrollment;
9. Present your official receipt to the accounting office and claim your assessment/enrollment form printout;
10. Go for picture taking for the University Student ID and Borrower’s ID.
Old Students
1. Secure grades for the previous semester from the Registrar’s Office;2. Proceed to the your College and secure enrolment form;3. Present accomplished enrolment form to the Dean for evaluation
and signature;4. Proceed to the Registrar’s Office and submit enrolment form;5. Pay required amount of down payment at the Cash Office;6. Present official receipt to the Accounting– Assessment to claim
enrolment print-out.
Transferees
1. Take the entrance examination and wait for its result;2. Proceed to the school clinic for medical check up;3. Proceed to the College where you intend to enroll and secure
enrolment form;
68
4. Present accomplished enrolment form to the Dean for evaluation and signature;
5. Proceed to Registrar’s Office and submit enrollment form together with required documents and waits for further instruction;
6. Proceed to cash office for payment of required fees;7. Present official receipt to accounting office and claim your enrollment
/assessment printout;8. Proceed to RDET Building for ID picture taking;9. Present Student ID to Registrar for validation.
Graduate Programs
1. Secure a Registration Form from the Graduate Studies Office; (for new Student, Fill-up application form for admission);
2. Fill-up the Registration Form (refer to the schedule of course posted at the Graduate Studies Office);
3. Present the duly accomplished registration form to the Dean for signature, then to the University Registrar for confirmation of subject;
4. Proceed to the Accounting Section for assessment;5. Pay the enrollment fees at the Cashiers Office;6. Present the Official Receipt at the Accounting for recording;7. Settle your Student Insurance payment;8. Present ID card to University Registrar for validation.
Foreign Students
1. Present duly signed application form;2. OTR ( If not available, a Diploma or a Certification of Grades can
suffice upon enrollment where the applicant can be accepted on Temporary Status for one semester only. Non-submission after a semester of being Temporarily enrolled will result to nullification of admission application and non-admission in the succeeding semesters;
3. Three (3) copies of passport size pictures (clear and pixelated);4. Passport or Certificate of Live Birth issued by the National Statistics
Office (NSO);5. Payment of non-refundable fee
.B. Changing/Adding/Dropping of Subjects
1. Secure adding/changing/dropping form from the Registrar’s Office;2. Fill up the form and present to the dean for evaluation and signature;3. Present form to Registrar’s Office for adding/changing/dropping
subjects in their record;
69
4. Present form to the accounting office for adjustment and inclusion of required fees to student’s account if any and for signature in the form;
5. Submit form to the Registrar’s office for filing in student’s folder.
C. Issuance of Honorable Dismissal
1. Get clearance form from the Registrar’s office;2. Have the clearance form signed by the signatories stated therein;3. Pay certification fee of at the cash office;4. Submit clearance form fully signed with the official receipt of payment
to the Registrar’s office and wait for the issuance of the certification.
D. Application for Fee Exemption on Late Registration
1. The applicant shall secure form from the DSSD and fill up the application form prescribed thereof, attach the pertinent supporting papers and submit the same to the DSSD for approval;
2. The approved exemption shall be attached to the enrollment form as parts thereof;
3. The applicant proceeds to the office of the Dean for enrollment, following the enrolment procedure.
E. Issuance of Official Certification, Certification of Grades, True Copy of Grades Certificate of Earned Units
1. Get clearance form from the Registrars office;2. Have the clearance form signed by the signatories stated therein;3. Pay certification fee of at the cash office;4. Submit clearance form fully signed with the official receipt of payment
to the Registrar’s Office and wait for the issuance of the certification.
F. Issuance of Certification of Good Moral Character
1. Pay certification fee of at the cash office;2. Present official receipt at the DSSD office and request for issuance
of Good Moral Character;3. Return the certification to the Registrar’s Office for the stamping of
the IFSU seal.
70
G. Securing an Examination Permit
1. Obtain clearance slip from the Accounting office;2. Have the clearance form signed by signatories stated therein;3. Pay the designated amount for the term at the cash office4. Present accomplished clearance slip to the accounting office to claim
examination permit.
H. Request for Subjects not Offered during the Semester
1. Submit a request letter to the University President as endorsed by the VPAA;
2. After approval of the request, the concerned dean of the college is notified;
3. The dean makes the arrangement for the opening of the subject.
I. Application for Student Housing I.1Dormitories
a. Upon enrolment, secure an application form from the DSSD;b. Pay at the Cash Office two months advance dorm fee;c. Submit filled-up form with the official receipt to the DSSD;d. Rooms will be assigned for the students.
I.2. Villages
a. Submit application letter to the DSSD through the Office of Student Housing;
b. The Housing Committee checks student’s cottage compliance to set requirement;
c. After approval of the application, fill up form at the DSSD; d. Pay required cottage fee at the accounting office.
J. Application for Library Borrowers Card (LBC)
1. Present current enrolment form to the librarian in-charge;2. Submit one (1) 1x1 ID picture;3. Fill up the application forms;4. Come back on the date specified and claim your borrower’s card by
presenting your School ID;5. Application of new LBC and validation of old LBC is done anytime
during library hours;
71
6. A prescribed fee shall be charged for duplicate of lost Library Borrowers Card.
K. Application for Scholarship K.1. IFSU-sponsored scholarship
a. Submit the following requirements to the Scholarship coordinator during enrolment: - Form 138 - Certification from the principal indicating that he/she belongs to the top 5 of the graduating class - Photocopy of the certificate
b. Enrolment Form shall be signed by the scholarship coordinator before presenting it to the accounting office.
c. Every clearance period during examination, the clearance shall be signed by the scholarship coordinator.
Types of Scholarships K.1.1. Academic Scholarship
a. The Registrar’s Office determines students who are qualified under the academic scholarship program.
b. Copy of the list is furnished to the DSSD.c. The list is published/posted at the bulletin board.d. Before examination, the scholar brings the clearance to the
DSSD office for signing before presenting it to the accounting office.
K.1.2. Service Scholarship
a. Before examination, the scholar brings the clearance to the DSSD office for signing before presenting it to the accounting office.
K.1.3. Athletic Scholarship
a. The director for PE & Sports Department submits the list of students qualified under this scholarship program to DSSD
b. Before examination, the scholar brings the clearance to the DSSD office for signing before presenting it to the accounting office.
K.1.4. Socio-cultural Scholarship
a. The director for cultural affairs determines students qualified under this scholarship program.
72
b. The director furnishes the DSSD list of the students.c. Before examination, the scholar brings the clearance to
the DSSD office for signing before presenting it to the accounting office.
K.1.5. IFSU Scholarship for Barangay Officials’ Dependentsa. Submit the following requirements to the DSSD office: -
Photocopy of the Oath of office of the barangay official - Photocopy of the NSO birth certificate of the student - Certificate of grades of the previous semester/SY attended
b. Before examination, the scholar brings the clearance to the DSSD office for signing before presenting it to the accounting office.
K.1.6 Scholarship for LGU officials a. Submit the following requirements to the DSSD office: -
Photocopy of the Oath of office of the barangay official.b. Before examination, the scholar brings the clearance to the
DSSD office for signing before presenting it to the accounting office.
K.1.7. IFSU Employees Children Privilege Scholarshipa. Submit photocopy of NSO birth certificate to the DSSD officeb. Before examination, the scholar brings the clearance to the
DSSD office for signing before presenting it to the accounting office.
K.1.8. Brother-sister Privilege Scholarship a. Submit photocopy of NSO birth certificate and assessment for
at the DSSD office.b. Before examination, the scholar brings the clearance to the
DSSD office for signing before presenting it to the accounting office.
K.1.9. IFSU Employees Scholarshipa. Submit to the DSSD office permit to study approved by the
president and assessment form. b. Before examination, the scholar brings the clearance to the DSSD office for signing before presenting it to the accounting office.
K.1.10. Law Enforcement agencies– IFSU scholarshipa. Submit photocopy of existing MOA between IFSU and the law
enforcement agency.
73
b. Before examination, the scholar brings the clearance to the DSSD office for signing before presenting it to the accounting office.
K.1.11. DEPED-IFSU Scholarshipa. The Dean of the CEA determines the list of qualified graduate
students under this scholarship program.b. The dean furnishes the copy to the DSSD.c. Before examination, the scholar brings the clearance to the
DSSD office for signing before presenting it to the accounting office.
K.1.12. Assistantships/financial grantsa. Secure and fill-up application forms from the DSSD officeb. Attach the following requirements: - Certificate of grades from
the previous semester - Assessment formc. After recommendation from the DSSD office, proceed to the
accounting office for fund availability.d. After the accounting office, submit the accomplished form
with attachments to the presidents office for approval.e. After approval, distribute the approved application form to the
following offices: � - DSSD office � - Accounting office � - the Office where the student assistant will be assigned
K.1.13. Student Laborsa. The student shall signify his/her intention to work as student
laborer at the DSSD office. b. Submit certification of grades and assessment form.
K.2. GOVERNMENT SCHOLARSHIPS K.2.1. CHED Tulong Dunong under Congressional insertion
a. Dully signed application forms with attachments shall be submitted to the DSSD office.
b. The list of students qualified under the CHED Tulong Dunong shall be submitted to the DSSD office.
c. The DSSD Office shall post the list in the bulletin boards of each college.
d. In case of vacant/additional slots, secure application forms at the DSSD office.
e. All qualified students shall present before examinations the clearances at the DSSD office for signature before presenting it to the accounting office.
74
K.2.2. TEAP Scholarshipa. The student shall submit certificate of Award from the Provincial
Administrator Office to the DSSD Office.b. Before examination, the scholar brings the clearance to the
DSSD office for signing before presenting it to the accounting office.
c. After each semester, the student shall submit certificate of grades to the provincial administrator office.
K.2.3. TESAPa. The Provincial Administrator’s office shall submit the list of
TESAP Scholars per Board Member to the DSSD Office.b. Before examination, the scholar/ grantee brings the clearance
to the DSSD office for signing before presenting it to the accounting office.
c. After each semester, the student shall submit certificate of grades to the individual Board Members who sponsored them.
K.3. Presidential Decree No. 577 Scholarshipa. The grantee shall submit certification from the Head of the
Agency that such student is qualified under the scholarship program.
b. Before examination, the scholar brings the clearance to the DSSD office for signing before presenting it to the accounting office.
K.4. Land Donorsa. Refer to Board resolution No. 136 s1987.
K.5. IFSU Alumni Assistancea. The grantee shall submit certification from the Alumni office
indicating that he/she is indeed an alumni of this institution.b. Before examination, the scholar brings the clearance to the
DSSD office for signing before presenting it to the accounting office.
K.6. Incoming Freshmen Students with Honorsa. The grantee shall secure certification from the Registrar
indicating that he/she belongs to the honor student under this program.
b. Before examination, the scholar/ grantee brings the clearance to the DSSD Office for signing before presenting it to the accounting office.
K.7. Private Scholarshipsa. The grantee shall submit the required documents proving that
he/she is a scholar/ grantee of a private individual or private organization/association.
b. Before examination, the scholar/ grantee brings the clearance
75
to the DSSD office for signing before presenting it to the accounting office.
c. After each semester, the student shall submit a certification of grade to the DSSD Office or t the donor of their scholarship.
L. Vying for post under the Office of the Student Government1. Aspirant files candidacy at DSSD through the COMSELEC.2. DSSD through the COMSELEC screens applicants.3. COMSELEC gives notification to qualified candidates.
M. Vying for Federation President1. Applicant files his/her candidacy at the DSSD office.2. DSSD screens and sets a day for election.
N. COMSELEC An independent student body that is tasked to oversee the orderly conduct of student elections and to religiously carry out the rules, regulations and guidelines.
Guide to be/ as a member:1. Submit personally letter of intent to be a member.2. Fill up form from the DSSD office.3. Monitor campaign.4. Conduct election.5. Announce results of election.
O. Accreditation of Student Organization1. Organization makes a letter of intent of its application for recognition
and accreditation to the DSSD.2. Organization fills up the form of recognition at the DSSD.3. Submit filled up form with the following requirements: »Action Plan »Constitution and By-Laws » letter of acceptance of a Faculty Adviser
P. Conduct of Educational Tour1. A Faculty duly authorized by the respective Dean of each College in
the University shall be given designation as Field Trip Coordinator to be in-charge of the conduct of the Educational Tour and/or Field Trip for the School Year.
2. The Faculty duly authorized by the concerned College to handle educational tours and/or field trips shall conduct a survey of all sites proposed for the tour. As much as practicable, the destination of educational tours and/or field trips should be near the University in order to minimize cost. It should be in line with the objectives of the
76
trip as required in the curriculum.3. The coordinator shall submit the result of the survey and submit to
the College Dean for scrutiny and give proper recommendation that will benefit the students. The College Dean will then forward the results to the Vice President for Academic Affairs.
4. Prior consultation with the concerned students shall be undertaken to discuss the cost, destination and other details and related matters regarding the conduct of the educational tour and/or field trip. This shall be documented with a minutes of meetings and attendance of the students.
5. For the safety and convenience of the touring party, advance and proper coordination with the concerned places to visit shall be undertaken. The coordination shall take place one month before the conduct of the tour.
6. Not later than one week before the date of the scheduled educational tour, the faculty concerned shall submit the duly accomplished Request Travel to the University President for his approval through the respective Department Chairman, college Dean, DSSD Director, and the VPAA, using the form prescribed therefore.
7. The DSSD shall check if the educational tour and/or field trip requirements are complied with based on the checklist of requirements (Annex), and then submits the checklist to the Office of the Vice President for Academic Affairs.
8. Upon approval of the request for an educational tour, all College Deans must require the submission of parents’ permits by their students. Thereafter, the approved request for the tour, together with the parents’ permits is returned to the DSSD Director.
9. The College Deans and DSSD shall make sure that the students should have purchased travel insurance before the conduct of the field trip.
10. The VPAA shall be furnished with a copy of the agreement between the Transportation Co. Manager and the respective College Deans at least three (3) days before the scheduled trip.
11. Within five working days after the trip, the teacher in-charge/ manager of the tour per College shall submit a duly signed report and a financial statement about the tour to the respective College Deans, DSSD Director and the Vice President for Academic Affairs.
12. In the event that tour guides and tour companies will be utilized, only accredited Tour Operators and Tour Guides from the Department of Tourism shall be engaged by the University. To ensure quality and professional conduct of tours, only travel and tour operators and tour guides accredited by the Department of Tourism shall be engaged by the University.
77
13. It shall be a basic responsibility of the VPAA to monitor the implementation of educational tours and to recommend ways and means by which tours and field trips can be systematized to ensure maximum benefits derived there from.
Q. Student Mutual Aid Q.1. Procedure for application for benefit
a. Present the current registration form at the DSSD Director;b. Pay the required amount for the insurance at the Cashiering
Office; c. Sign in the official logbook for insured students and claim
Insurance certificate. Q.2. Process of claiming insurance benefits
a. Report the incident immediately to the DSSD;b. The DSSD validates and confirms the report;c. The DSSD recommends the release of an initial amount from
the Accounts Office depending on the assessment of the case;d. The rest of the amount shall be claimed after presenting the
required documents (receipts, hospital bills, medical certificate, incident report, etc.);
e. It is advisable that official receipts of expenses incurred during the medication and/or hospitalization period be kept intact;
f. The claimant shall follow-up the remaining balance at the Accounts Office.
R. Procedure in Applying Disciplinary Sanctions1. The student shall be informed in writing of the proposed disciplinary
action taken against him/her for a period of 3 days to give the student a chance to prepare for the hearing.
2. The student shall have the option to be assisted in his/her defense, by the legal adviser. The erring student shall be convicted only on the basis of substantial evidence.
3. The student shall be given the opportunity to testify and to present evidence and witnesses. The student has the right to question adverse witnesses and to rebut unfavorable remarks/ judgment made against him/her and to be told of the names of those who made them.
4. All pertinent information or evidences must be presented before the Student Grievance Committee and the decisions shall be properly documented.
5. Decisions must be submitted to the Vice President for Academic Affairs for recommendation to the University President for Approval.
78
6. The decision of the Student Grievance Committee shall be final, subject to the right of the student to appeal to the University President and finally to the Board of Regents.
7. Parents are requested to appear for a meeting/dialogue with the DSSD prior to the suspension of the student.
S. Request for Transcript of Records (TOR)
1. Get request/clearance form from the Registrar’s Office;2. Have the clearance form signed by signatories stated therein;3. Pay the required fee for the number of pages of TOR at the Cash
Office;4. Submit fully signed clearance form together with the official receipt
of payment at the Registrar’s office and wait for instruction on when to claim the TOR.
79
IFUGAO STATE UNIVERSITY Lamut, Ifugao
DEPARTMENT OF REGISTRAR SERVICES
WORKFLOW
80
IFUGAO STATE UNIVERSITY Lamut, Ifugao
DEPARTMENT OF REGISTRAR SERVICES
ENROLMENT WORKFLOW(New Students & Transferees)
81
IFUGAO STATE UNIVERSITY Lamut, Ifugao
DEPARTMENT OF REGISTRAR SERVICES
ENROLMENT WORKFLOW(Old Students)
82
IFUGAO STATE UNIVERSITY Lamut, Ifugao
DEPARTMENT OF REGISTRAR SERVICES
FLOW CHART FOR APPLICATION FORTRANSCRIPT OF RECORDS
(New Students & Transferees)
83
IFUGAO STATE UNIVERSITY Lamut, Ifugao
DEPARTMENT OF REGISTRAR SERVICES
FLOW CHART FOR APPLICATION FORCERTIFICATIONS
(GRADES, ENROLMENT, GRADUATION, EARNED UNITS)
84
IFUGAO STATE UNIVERSITY Lamut, Ifugao
DEPARTMENT OF REGISTRAR SERVICES
WORKFLOW FOR COMPLETIONOF GRADES
85
UNIVERSITY OFFICIALSDr. Serafin L. Ngohayon -University PresidentVICE PRESIDENTSDr. Nancy Ann P. Gonzales -VP for Academic AffairsDr. Napoleon K. Taguiling -VP for Research, Dev’t Extension & Training CAMPUS DIRECTORSDr. Diosdado M. Aquino -IFSU Main/ Lamut Campus Dr. Ricardo L. Ildefonso -IFSU Potia CampusDr. Camilo A. Pimentel -IFSU Lagawe CampusMr. Vicente L. Kalaw -IFSU Hapao CampusMr. Joseph L. Ngohayon -IFSU Aguinaldo CampusDr. Jose Daniels -IFSU Tinoc CampusDIRECTORS (OF SERVICES DEPARTMENT)Engr. Loinaz D. Dulawan -Administration– CAODr. Juliet C. Daniels -Finance– CAOEngr. Jose P. Binwag -Infrastructure & Site DevelopmentMr. Stradivary Caro -General ServicesMrs. Generose S. Ognayon -NBC 461 Zonal Center for CARMr. Nathaniel F. Dimog -Income Generating ProjectsDr. Joyce A. Bodah -Planning & Information Mgt. & Tech.Ms. Christine N. Dinagtuan -Department of Student Services & Dev’tDr. Vicky C. Madangeng -P.E & SportsDr. Vivien D. Dumelod -Quality Assurance OfficeDr. Wedy J. Lanaon -NSTPMrs. Mary Lydia M. De Castro -Socio-cultural AffairsDr. Alicia M. Binwag -Registrar & Admission ServicesDr. Teresita D. Allig -Research & DevelopmentDr. Eva Marie C. Dugyon -Extension & TrainingDr. Elpidio B. Basilio Jr. -Gender & Development CenterDr. Marissa P. Bulong -GIAHS CenterDoris Beyer -IFSU-OFPHIL Eye CenterDEANS (OF COLLEGES) MAINDr. Ivan D. Baguilat -CODETE Dr. Mary P. Caclini -College of Advance EducationDr. Alice Y. Brawner -College of EducationDr. Nancy Ann P. Gonzales -Health ScienceDr. Dinah Corazon M. Licyayo -College of Agriculture & Home ScienceDr. Rommel B. Sumeg-ang -College of Arts & SciencesDr. Anne A. Tumitit -College of Criminal Justice EducationDEANS (OF COLLEGES) LAGAWEDr. Rhoda Bunoan -Dean, College of Engineering & TechnologyDr. Marcelino Lunag -Dean, College of EducationDr. Fernando Hernando -Dean, College of Business & ManagementDEANS (OF COLLEGES) POTIADr. Robert T. Ngidlo -College of Advance EducationDr. Valentina Buminaang -College of EducationDr. Milton Dulay -College of Agriculture & ForestryDr. Patricia Aliguyon -College of Business ManagementACTING DEANS (OF COLLEGES) POTIAMr. Roderick Vicente -College of Computing SciencesMr. Arthur Gubia-on -College of Criminal Justice
86
IFSU Hymn
Ifugao State UniversityHome of glory, of fame and of integrity We hear your goals singing gloriouslyWith acclaimed honor and dignity.
Oh, dear Alma Mater, wave your banner high Your mission soars far beyond the sky
Oh hail to thee, we shout your splendid nameYour thrust for glory brings honor and fame.
We take pride for the wisdom you bestow To every culture and people all so true
From the mountains down to the plains you go To every shore your name reigns in through.
Oh, dear Alma Mater, wave your banner high
Your mission soars far beyond the sky Oh hail to thee, we shout your splendid nameYour thrust for glory brings honor and fame. Oh dear IFSU, we shout your splendid name,
Your quest for glory brings honor and fame
For further inquiries, please visit the Department of Student Services & Development
of the campuses:
IFSU Main Nayon, Lamut, Ifugao
IFSU Lagawe
Bahawit, Pob. West, Lagawe, Ifugao
IFSU Potia Potia, Alfonso Lista, Ifugao
IFSU Tinoc
Muguao, Tinoc, Ifugao
IFSU Aguinaldo Jacmal, Aguinaldo, Ifugao
IFSU Hapao
Hapao, Hungduan, Ifugao
