ORCID workflow implementation at NPG

ORCID Outreach MeetingCambridge, MA, 17 May 2012

Véronique Kiermer, PhD

Executive Editor and

Head of Researcher Services

Nature Publishing Group

2

Manuscript submission workflow

My Account

Submit manuscript

Upload files

Enter msinformation

Validate/submit

all authors information:- Name- Affiliation- e-mail

Register

author informationms statusreviews and submission record

3

Manuscript submission workflow

My Account

Submit manuscript

Upload files

Enter msinformation

Validate/submit

all authors information:- Name- Affiliation- e-mail

Register

author informationms statusreviews and submission record

Do you have an ORCID?

Do you have an ORCID?

Find via ORCID

4

While registering, without an ORCID

Create one now

5

While registering, without an ORCID

Create one now

User completes ORCIDregistration process

6

While registering, without an ORCID

Create one now

User completes ORCIDregistration process

User comes back to NPGwith ID

NPG registration form ispre-populated with dataORCID sends back

7

While registering, with an ORCID

Link your account now

8

While registering, with an ORCID

Link your account now

User authenticates and approves NPG accessing their data

ORCID returns User tothe NPG registration

NPG registration form ispre-populated with dataORCID sends back

9

Manuscript submission workflow

My Account

Submit manuscript

Upload files

Enter msinformation

Validate/submit

all authors information:- Name- Affiliation- e-mail

Register

author informationms statusreviews and submission record

Do you have an ORCID?

1010

When registeredSame process: User is directed to the ORCID site to - create an ORCID and link to their nature.com accountOR- authenticate to ORCIDto link an existing ID totheir nature.com account

ORCID becomes part of the User profile and can be used for future submissions

11

Manuscript submission workflow

My Account

Submit manuscript

Upload files

Enter msinformation

Validate/submit

all authors information:- Name- Affiliation- e-mail

Register

author informationms statusreviews and submission record

Find via ORCID

12

To retrieve co-authors dataAuthor submitting a manuscript enters a co-author ORCID and clicks "find person"

Retrieve public data from an ORCID account to prepopulate co-author information in manuscript submissionThe ORCID is not permanently linked to the account, as the individual has not authenticated

1313

3 processes in multiple contextsDo you have an ORCID?

no

yes

* create an ORCID* link ORCID toNPG account

* authenticate to ORCID * link ORCID to NPG account

When registered

retrieve public datato pre-populate submission form

Find this person via ORCID

While registering

When submittingmanuscript

on nature.com

on manuscript tracking system

1414

Multiple journals, multiple accounts

• We are asking users to authenticate to ORCID– Maintain quality– Co-author ORCID not associated with account

• We are not allowing an ORCID to be attached to more than one account in the same journal

• We are only allowing users to attach one ORCID to an account– ORCID processes will allow multiple to be created - how will

these be merged and our data updated?

• We are asking the users to authenticate to ORCID once and will share that id across multiple journals.

1515

Upon publication: future plans

• ORCID attached to author affiliation in the article• ORCID-doi pairs registered with CrossRef for

disambiguation and update of ORCID dataAdd ORCID

16

Beyond disambiguation, authors and readers benefits

facilitate submission

automatic update

of publication record

centralized update:

update ORCID, update all

forward navigation:

where are they now?

what have they done since?

ORCID and publishers development

1717

Current technical limitations• Lack ability to create an ORCID programmatically• Because the token is a one-time user, there is no facility

for us to allow the user to “synchronize” their accounts (i.e. update their details with us from ORCID)

• Mock service has been hard to work with. We expect this will be resolved with the release of version 1.0

1818

Risks

• Taking users to and from ORCID – Publishers are dependent on elements of ORCID website and service that are different, remain unclear: or are subject to change:

• Different Terms and Privacy agreements.• Benefit messaging on ORCID?• ORCID clarity of public data use by third party?• Complexity/effort of registration process on ORCID?

1919

Risks

• Taking users to and from ORCID – Publishers are dependent on elements of ORCID website and service that are different, remain unclear, or are subject to change:

• Different Terms and Privacy agreements.• Benefit messaging on ORCID?• ORCID clarity of public data use by third party?• Complexity/effort of registration process on ORCID?

Please keep it simple, clear and fast