ORDINARY COUNCIL MEETING - City of Karratha · DECLARATION OF INTERESTS (NOTES FOR YOUR GUIDANCE) (updated 13 March 2000) A member who has a Financial Interest in any matter to be

ORDINARY COUNCIL MEETING

MINUTES

The Ordinary Meeting of Council was held

at the Peninsula Palms, Dampier on Monday, 20 May 2013 at 6:30pm

________________________ CHRIS ADAMS

CHIEF EXECUTIVE OFFICER

No responsibility whatsoever is implied or accepted by the Shire of Roebourne for any act, omission or statement or intimation occurring during Council or Committee Meetings. The Shire of Roebourne disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee Meeting does so at that persons or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a license, any statement or intimation of approval made by any member or Officer of the Shire of Roebourne during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Roebourne. The Shire of Roebourne warns that anyone who has any application lodged with the Shire of Roebourne must obtain and should only rely on

WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Roebourne in respect of the application.

Signed: _________________________ Chris Adams - Chief Executive Officer

DECLARATION OF INTERESTS (NOTES FOR YOUR GUIDANCE) (updated 13 March 2000) A member who has a Financial Interest in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest: (a) In a written notice given to the Chief Executive Officer before the Meeting or; (b) At the Meeting, immediately before the matter is discussed. A member, who makes a disclosure in respect to an interest, must not: (c) Preside at the part of the Meeting, relating to the matter or; (d) Participate in, or be present during any discussion or decision-making procedure relative to the matter, unless to the extent that the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of the Local Government Act 1995. NOTES ON FINANCIAL INTEREST (FOR YOUR GUIDANCE) The following notes are a basic guide for Councillors when they are considering whether they have a Financial Interest in a matter. I intend to include these notes in each agenda for the time being so that Councillors may refresh their memory.

1. A Financial Interest requiring disclosure occurs when a Council decision might advantageously or detrimentally affect the Councillor or a person closely associated with the Councillor and is capable of being measure in money terms. There are exceptions in the Local Government Act 1995 but they should not be relied on without advice, unless the situation is very clear.

2. If a Councillor is a member of an Association (which is a Body Corporate) with not less than 10 members i.e. sporting, social, religious etc), and the Councillor is not a holder of office of profit or a guarantor, and has not leased land to or from the club, i.e., if the Councillor is an ordinary member of the Association, the Councillor has a common and not a financial interest in any matter to that Association.

3. If an interest is shared in common with a significant number of electors or ratepayers, then the obligation to disclose that interest does not arise. Each case needs to be considered.

4. If in doubt declare.

5. As stated in (b) above, if written notice disclosing the interest has not been given to the Chief Executive Officer before the meeting, then it MUST be given when the matter arises in the Agenda, and immediately before the matter is discussed.

6. Ordinarily the disclosing Councillor must leave the meeting room before discussion commences. The only exceptions are:

6.1 Where the Councillor discloses the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) or the Local Government Act; or

6.2 Where the Minister allows the Councillor to participate under s.5.69(3) of the Local Government Act, with or without conditions.

INTERESTS AFFECTING IMPARTIALITY DEFINITION: An interest that would give rise to a reasonable belief that the impartiality of the person having the interest would be adversely affected, but does not include an interest as referred to in Section 5.60 of the ‘Act’.

A member who has an Interest Affecting Impartiality in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest; (a) in a written notice given to the Chief Executive Officer before the Meeting; or (b) at the Meeting, immediately before the matter is discussed.

IMPACT OF AN IMPARTIALITY CLOSURE There are very different outcomes resulting from disclosing an interest affecting impartiality compared to that of a financial interest. With the declaration of a financial interest, an elected member leaves the room and does not vote. With the declaration of this new type of interest, the elected member stays in the room, participates in the debate and votes. In effect then, following disclosure of an interest affecting impartiality, the member’s involvement in the Meeting continues as if no interest existed.

Ordinary Council Meeting – Minutes 20 May 2013

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TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 OFFICIAL OPENING ................................................................................................ 7

2 PUBLIC QUESTION TIME ........................................................................................ 7

3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE .................. 8

4 DECLARATIONS OF INTEREST ............................................................................. 8

5 PETITIONS/DEPUTATIONS/PRESENTATIONS ...................................................... 9

6 CONFIRMATION OF MINUTES AND BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETINGS ............................................................................................ 9

7 ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT DISCUSSION ............ 10

8 EXECUTIVE SERVICES ......................................................................................... 11

9 CORPORATE SERVICES ...................................................................................... 13

9.1 LIST OF ACCOUNTS MARCH/APRIL 2013 ........................................................... 13

9.2 FINANCIAL STATEMENT FOR PERIOD ENDING 31 MARCH 2013 ..................... 31

9.3 OPERATIONAL PLAN 2012-2013 – QUARTER 3 PERFORMANCE REPORT ..... 55

9.4 TENDER 14-12/13 - SUPPLY, IMPLEMENTATION, TRAINING AND MAINTENANCE OF A CORPORATE PERFORMANCE MANAGEMENT SYSTEM FOR THE SHIRE OF ROEBOURNE ....................................................................... 61

9.5 EXECUTION OF DOCUMENTS POLICY ............................................................... 65

9.6 REVIEW OF LOCAL LAWS ................................................................................... 69

9.7 AFFIXING OF COMMON SEAL ............................................................................. 73

9.8 TENDER EVALUATION CRITERIA POLICY ......................................................... 79

10 COMMUNITY SERVICES ....................................................................................... 85

10.1 GREEN THE GREENS PROJECT AND KARRATHA GOLF COURSE MANAGEMENT ...................................................................................................... 85

10.2 COMMUNITY SERVICES POLICY REVIEW – ANNUAL COMMUNITY ASSOCIATION GRANT SCHEMES (CS19) ........................................................... 91

10.3 FEE WAIVE REQUEST – MUSICA VIVA AUSTRALIA .......................................... 99

10.4 DAMPIER COMMUNITY HUB SCOPE AND DESIGN TENDER .......................... 103

10.5 ANNUAL COMMUNITY ASSOCIATION GRANT SCHEMES (ACADS & EX-GRATIA) ............................................................................................................... 111

10.6 TRACKS AND TRAILS MASTER PLAN BUDGET AMENDMENT ...................... 125

10.7 ANNUAL COMMUNITY SPONSORSHIP (NON-STATUTORY DONATIONS) ..... 129


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11 DEVELOPMENT SERVICES ................................................................................ 139

11.1 APPLICATION FOR THREE OR MORE DOGS – 20 NICKOL ROAD NICKOL ... 139

11.2 AUTHORISED OFFICERS FOR BUILDING REGULATIONS .............................. 143

11.3 DECLARING GAP RIDGE INDUSTRIAL ESTATE A BUSHFIRE RISK AREA .... 147

11.4 SISTER CITIES PROGRAM ................................................................................. 151

11.5 MODIFICATION TO STALLHOLDER POLICY..................................................... 157

11.6 DEVELOPMENT AND IMPLEMENTATION OF A STREET NUMBERING POLICY ..

............................................................................................................... 161

11.7 DRAFT INTERIM PLANNING POLICY DP10 TRANSIENT WORKFORCE ACCOMMODATION ............................................................................................. 165

11.8 PROPOSED VARIATION TO GAP RIDGE DEVELOPMENT PLAN .................... 173

11.9 FINAL ADOPTION OF PROPOSED SHIRE OF ROEBOURNE TOWN PLANNING SCHEME NO. 8 AMENDMENT 29 AND DEVELOPMENT PLANS DA40, DA41 & DA42 ............................................................................................................... 179

11.10 FINAL ADOPTION OF PROPOSED SHIRE OF ROEBOURNE TOWN PLANNING SCHEME NO. 8 AMENDMENT 31 AND DEVELOPMENT PLANS DA45 AND DA46

............................................................................................................... 191

11.11 APPLICATION FOR R-CODES VARIATION APPROVAL – LOT 1101 HN 101A OAKOVER CRESCENT DAMPIER ...................................................................... 201

11.12 LICENCE AND MANAGEMENT AGREEMENT ASSOCIATED WITH A SHIRE LANDFILL SITE FOR RIO TINTO LAYDOWN FACILITY FOR CAPE LAMBERT POWER STATION ................................................................................................ 207

11.13 MULATAGA DEVELOPMENT PLAN ................................................................... 213

12 STRATEGIC PROJECTS & INFRASTRUCTURE ................................................ 259

12.1 2012/13 BUDGET AMENDMENT TO ALLOCATE FUNDS FROM FOOTPATH & KERB MAINTENANCE ACCOUNT TO CAPITAL WORKS ACCOUNT ............... 259

12.2 KARRATHA AIRPORT ROADWAY EXTENSION BUDGET AMENDMENT ........ 263

12.3 SCOPE DEFINITION AND SITE ANALYSIS FOR THE PROPOSED KARRATHA CIVIC PRECINCT ................................................................................................. 267

12.4 KARRATHA AIRPORT WORKSHOP LA48 RFT 20-12/13 .................................. 273

13 ITEMS FOR INFORMATION ONLY ...................................................................... 277

13.1 SHIRE PRESIDENT’S MAIL ................................................................................. 278

13.2 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL ................................................................................................... 279

13.3 TABLED CORRESPONDENCE ........................................................................... 280

13.4 NON STATUTORY DONATIONS FOR PERIOD ENDING 30 APRIL 2013 .......... 282

13.5 BUILDING STATISTICS ....................................................................................... 284

13.6 PLANNING DECISIONS ISSUED 26 MARCH 2013 – 6 MAY 2013 ..................... 287

13.7 JOINT DEVELOPMENT ASSESSMENT PANEL APPLICATIONS ...................... 289

13.8 COSSACK FAMILY DAY - INFORMATION ONLY ............................................... 290


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13.9 LEASE RENEWAL EARLY CHILDHOOD SERVICES ......................................... 294

13.10 YABURARA HERITAGE TRAIL ADVISORY GROUP MEETING MINUTES ........ 296

13.11 MONTHLY RANGER STATISTICS ...................................................................... 297

13.12 MONTHLY ENVIRONMENTAL HEALTH STATISTICS ........................................ 298

13.13 ROEBOURNE ADVISORY GROUP MEETING MINUTES ................................... 302

14 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .......................... 303

15 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ....... 303

16 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............................................................................................................. 305

16.1 LATE ITEM - RESIDENTIAL INFILL PROGRAM ................................................. 305

17 MATTERS BEHIND CLOSED DOORS ................................................................ 311

CONFIDENTIAL ATTACHMENT TO ITEM 9.4 TENDER 14-12/13 - SUPPLY, IMPLEMENTATION, TRAINING AND MAINTENANCE OF A CORPORATE PERFORMANCE MANAGEMENT SYSTEM FOR THE SHIRE OF ROEBOURNE ....

............................................................................................................... 311

CONFIDENTIAL ATTACHMENT TO ITEM 10.7 ANNUAL COMMUNITY SPONSORSHIP (NON-STATUTORY DONATIONS) ............................................ 311

CONFIDENTIAL ATTACHMENT (4) TO ITEM 11.12 LICENCE AND MANAGEMENT AGREEMENT ASSOCIATED WITH A SHIRE LANDFILL SITE FOR RIO TINTO LAYDOWN FACILITY FOR CAPE LAMBERT POWER STATION .

............................................................................................................... 311

CONFIDENTIAL ATTACHMENT TO ITEM 12.4 KARRATHA AIRPORT WORKSHOP LA48 RFT 20-12/13 ........................................................................ 311

CONFIDENTIAL ATTACHMENT TO LATE ITEM 16.1 - RESIDENTIAL INFILL PROGRAM ........................................................................................................... 311

17.1 DISPOSAL OF RICHARDSON WAY PROPERTIES ............................................ 312

17.2 COSSACK TOWN SITE MANAGEMENT ............................................................. 313

17.3 KARRATHA AIRPORT SOLAR POWER STATION INFORMATION ONLY ITEM .....

............................................................................................................... 314

18 CLOSURE & DATE OF NEXT MEETING ............................................................. 315


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AGENDA

1 OFFICIAL OPENING

The Ordinary Meeting of Council held in the Council Chambers Welcome Road, Karratha on May 20 2013 was declared open at 6:33pm. Cr White-Hartig acknowledged the traditions of the Ngarluma people, on whose land we are gathered here today.

2 PUBLIC QUESTION TIME

Member of the public, Ms Vicki Long addressed the Council at the Ordinary Meeting scheduled 15 April 2013, requesting a response to two questions raised regarding the Nickol Bay Quarry on the Burrup Peninsula. Given that Council was not at that time aware of the specifics of the proposal, Council requested that the questions be taken on notice with responses provided in this section of the Agenda. As the questions are interrelated, the Shire has elected to respond to them as though they were asked jointly.

1. Given we are trying to encourage people to live in and love this area and to raise common perceptions about the town, is the Shire truly committed enough to the environment around the new city centre to investigate and make some objection to this proposal to mine?

2. Given the Shire’s repeated acknowledgement of respect to the Traditional Owners of the land, does it have enough true commitment to this acknowledgement to raise objection to the mining because it will remove significant sites?

The Shire is committed under the State Government’s Pilbara Cities Initiative and the Shire’s Karratha City of the North Plan to encouraging economic investment and residential settlement to ensure town growth and sustainability. The Shire was also substantially involved in the initial planning for the Murujuga National Park, within close proximity of the quarry, for conservation of natural and cultural heritage. As part of growth and development in the town, the Shire is concerned to ensure that industry does not substantially impact recreational and visual amenity and conservation values.

The Nickol Bay Quarry was established in the 1960s by Hamersley Iron and has been subject to a number of historical approvals. According to the Shire’s records the most recent revised approval enabling expansion of quarrying activities was issued by the Minister for Environment in January 2006. The Ministerial Statement marked the conclusion of the Environmental Protection Authority’s assessment of the proposal which included consultation and opportunity for appeal. The Shire has since submitted comment on the Quarry’s draft Progressive Rehabilitation Plan principally with respect to maximising rehabilitation outcomes, preserving conservation values, mitigating visual impacts for the Community and improving reporting and evaluation. Some amendments were made to the Rehabilitation Plan as a consequence.


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3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF

ABSENCE

Councillors: Cr Fiona White-Hartig [President] Cr Peter Long [Deputy President] Cr Margaret Bertling Cr John Lally Cr Michael Saylor Cr Evette Smeathers Staff: Chris Adams Chief Executive Officer

Phillip Trestrail Director Corporate Services Andrew Ward Director Community Services David Pentz Director Development Services Simon Kot Director Strategic Projects & Infrastructure Josie Lanza Minute Secretary Toree Read Minute Secretary (training)

Apologies: Cr Janine Miller Absent: Nil Leave of Absence: Crs Bailey, Pritchard and Vertigan Members of Public: Cr Stuart Fitzgerald

Cr Ross Winzer Cr Mick Hood Cr Jon Warren Bill Price Rob Manning Sue O’Toole Jenny Kox Keith Woodward Roge Kempe Rhassel Mhasho Kim Lawrence Lucas Berry Kellie Carpenter Andrew Carpenter Natalie Gray

Members of Media: Ben Leahy – Pilbara Echo

4 DECLARATIONS OF INTEREST

Cr White-Hartig declared an impartiality interest in the following items:

10.2 Community Services Policy Review- Annual Community Association Grant

Schemes (CS19); and

10.5 Annual Community Association Grant Schemes (ACADS & EX-GRATIA) as Cr

White-Hartig is a member of the Roebourne Advisory Group and Chairperson of

Wickham Community Association.


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Item 10.7 Annual Community Sponsorship (Non-Statutory Donations) as Cr White-

Hartig is the Chairperson of Wickham Youth Group.

Cr White-Hartig declared a financial interest in the following items:

10.7 Annual Community Sponsorship (Non-Statutory Donations) as Cr White-Hartig

is employed by the Luke Adams Foundation; and

11.12 Licence and Management Agreement associated with a Shire Landfill site for

Rio Tinto Laydown Facility for Cape Lambert Power Station as Cr White-Hartig’ s

husband is employed by Rio Tinto

Crs Long and Smeathers declared an impartiality interest in item 10.5 Annual Community Association Grant Schemes (ACADS & EX-GRATIA) as they are both members of the Karratha Community Association. Cr Lally declared an impartiality interest in item 10.1 Green the Greens Project and Karratha Golf Course Management as Cr Lally is patron of the Karratha Country Club (KCC) but not involved in any decision making processes. Cr Saylor declared an impartiality interest in Item 10.7 Annual Community Sponsorship (Non-Statutory Donations) as Cr Saylor is a member of the Roebourne Advisory Group. Cr Saylor declared a financial interest in Item 11.12 Licence and Management Agreement associated with a Shire Landfill site for Rio Tinto Laydown Facility for Cape Lambert Power Station as Cr Saylor is an employee of Rio Tinto.

5 PETITIONS/DEPUTATIONS/PRESENTATIONS

Kim Lawrence from MIRVAC expressed his gratitude by thanking Director David Pentz and other involved Shire members for their help and guidance in delivering the best for the community in relation to item 11.13 - the Mulataga Development Plan.

6 CONFIRMATION OF MINUTES AND BUSINESS

ARISING FROM MINUTES OF PREVIOUS MEETINGS

RECOMMENDATION / COUNCIL RESOLUTION

Res No : 152475

MOVED : Cr Lally SECONDED : Cr Long That the Minutes of the Ordinary Meeting of Council held on Monday, 15 April 2013, be confirmed as a true and correct record of proceedings.

CARRIED

FOR : Cr White-Hartig, Cr Long, Cr Bertling, Cr Lally, Cr Saylor, Cr Smeathers. AGAINST : Nil


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7 ANNOUNCEMENTS BY PERSON PRESIDING

WITHOUT DISCUSSION

03/04/2013 Meeting with John Holland (Perth) 04/04/2013 Meeting with Hilton Hotel (Perth) 04/04/2013 Meeting with Grahame Searle – Director General Department of

Housing (Perth) 04/04/2013 Meeting with Mineralogy (Perth) 04/04/2013 Meeting with Eric Lumsden – Department of Planning (Perth) 09/04/2013 Meeting with Cheeditha Residents, Pilbara Development

Commission and Yaandina. 10/04/2013 Meeting with Murray Raven (Department of Lands) 12/04/2013 Meeting with Juluwarlu


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8 EXECUTIVE SERVICES


Page 12


Page 13

9 CORPORATE SERVICES

FINANCIAL SERVICES

9.1 LIST OF ACCOUNTS MARCH/APRIL 2013

File No: FM.19

Responsible Executive Officer: Executive Manager Financial Services

Reporting Author: Creditors Officer

Date of Report: 1 May 2013

Applicant/Proponent: Not Applicable

Disclosure of Interest: Nil

Attachment(s) Nil

PURPOSE To advise Council of payments made since the previous Ordinary Council Meeting. BACKGROUND Council has given delegated authority that allows the Chief Executive Officer to approve payments from Council’s bank accounts either via cheque or through electronic lodgement. LEVEL OF SIGNIFICANCE The level of significance for this matter is very high in ensuring trade creditors are compensated for services they provide to the Shire. These services enable the Shire to meet the needs and expectations of the community. COUNCILLOR/OFFICER CONSULTATION Officers have been involved in the approvals of any requisitions, purchase orders, invoicing and reconciliation matters. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Payments are to be made in accordance with Part 6, Division 4 of the Local Government Act 1995 and as per the Local Government (Financial Management) Regulations 1996. Payments are to be made through the municipal fund, trust fund or reserve funds. Payments are to be in accordance with approved systems as authorised by the CEO. POLICY IMPLICATIONS Staff are required to ensure that they comply under Council Policy CF6 – Purchasing Policy and CF5 - Regional Price Preference Policy (where applicable) and that budget provision is available for any expenditure commitments.


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FINANCIAL IMPLICATIONS Payments are made under delegated authority and are within defined and approved budgets. Payment is made within agreed trade terms and in a timely manner. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity:

Our Program: 4.d.1.5 Ensure financial accountability Our Services: 4.d.1.5.1 Assist compliance against purchasing delegations 4.d.1.5.2 Ensuring timely recognition and collection of

revenues and payment for goods and services RISK MANAGEMENT CONSIDERATIONS It is incumbent on the Shire to have good trade practices. As a leader in the community it is important that good governance structures and controls are established. Having poor terms of trade is likely to have increase risk of penalties, loss of quality services and contractors and increase in dissatisfaction amongst the community. The reverse is the case with good terms of trade. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act 1995 RESOLVES to:

ACCEPT payments totalling $17,507,861.26 submitted and checked with vouchers, being made up of:

a. Trust Vouchers 168 to 170 (Inclusive), b. EFT20762 to EFT21241 (Inclusive), c. Cheque Vouchers 75821 to 75908 (Inclusive) d. Cancelled cheques 75812 e. Direct Debits DD17670.1 to DD17754.1 f. Payroll Cheques $2,034,861.26

with the EXCEPTION OF __(as listed)__


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CONCLUSION It has been a customary practice that whilst being a leader in the community that we meet our terms of credit as established between suppliers and aspire to obtain discounts where practicable. Payments have been approved by authorised officers in accordance with agreed delegations and policy frameworks.

OFFICER’S RECOMMENDATION / COUNCIL RESOLUTION

Res No : 152476

MOVED : Cr Long SECONDED : Cr Lally That Council by SIMPLE Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act 1995 RESOLVES to:

ACCEPT payments totalling $17,507,861.26 submitted and checked with vouchers, being made up of:

a. Trust Vouchers 168 to 170 (Inclusive), b. EFT20762 to EFT21241 (Inclusive), c. Cheque Vouchers 75821 to 75908 (Inclusive) d. Cancelled cheques 75812 e. Direct Debits DD17670.1 to DD17754.1 f. Payroll Cheques $2,034,861.26

Chq/EFT Date Name Description Amount

168 04.04.2013 Bond Administrator Employee Housing Security Bond 213.40

169 04.04.2013 Tangent Nominees Pty Ltd Refund Verge Bond - Lot 221 Walkington Circle, Lot 647 Wagari Street 6,000.00

170 17.04.2013 Tangent Nominees Pty Ltd Refund - Verge Bond Lot 842 Garlirri Crescent 3,000.00

EFT20762 28.03.2013 Downer Edi Works Pty Ltd Asphalt Reseals 903,063.05

EFT20763 28.03.2013 Total Electrical Communication Services

Karratha Airport - Power Upgrade Works Progress Claims And Variations 208,570.33

EFT20764 28.03.2013 Firedam Civil Pty Ltd Karratha Airport - Hydraulics Upgrade Progress Claims And Variations 727,690.38

EFT20765 28.03.2013 Transpacific Cleanaway Karratha Airport - Skip Bin Services - January 2013 4,602.43

EFT20766 28.03.2013 Chris Sayer Consulting Planning Application Assessment - Consultant Fees 7,044.00

EFT20767 28.03.2013 L. Dubois Karratha Library Goods-Bean Bags 1,785.60

EFT20768 28.03.2013 P. O’Reilly Reimbursement For Accommodation 328.50

EFT20769 03.04.2013 Australian Taxation Office Payroll Deductions 245,054.00

EFT20770 03.04.2013 Child Support Agency Payroll Deductions 1,359.34

EFT20771 02.04.2013 K. Christensen Home Ownership Allowance 572.00

EFT20772 02.04.2013 Dept. Of Housing & Work Payroll Deductions 763.80

EFT20773 02.04.2013 Shire of Roebourne Social Club Payroll Deductions 762.00

EFT20774 02.04.2013 T. Swetman Home Ownership Allowance 555.00

EFT20775 02.04.2013 B. Middleton Home Ownership Allowance 550.00

EFT20776 03.04.2013 JV Play Pty Ltd Mural Design And Painting For The Karratha Leisure Complex - 50% Deposit 6,182.55

EFT20777 03.04.2013 The Haines Superannuation Fund Superannuation Contributions 629.70

EFT20778 03.04.2013 WA Local Govt Superannuation Plan Superannuation Contributions 227,131.08

EFT20779 03.04.2013 Jacqueline & Theresa Super Fund Superannuation Contributions 586.86

EFT20780 03.04.2013 Statewide Super Superannuation Contributions 1,303.12

EFT20781 03.04.2013 QSUPER Superannuation Contributions 823.84

EFT20782 04.04.2013 Ausco Modular Pty Limited Refund Verge Bonds 12,000.00

EFT20783 04.04.2013 Aussie Modular Solutions Pty Refund Verge Bond - 11 Marrimarri Parade 6,000.00


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Ltd Baynton, 10 Echidna Rd, Baynton

EFT20784 04.04.2013 Cape Building Pty Ltd Refund Verge Bond - Lot 780 37 Balyarra Parkway 3,000.00

EFT20785 04.04.2013 Glenhay Holdings Pty Ltd T/As Glendinning Homes

Refund Verge Bond - Lot 608 Mujira Ramble Receipt 3,000.00

EFT20786 04.04.2013 Pearl Coast Pools Refund Verge Bond - 11 Marsh Way Pegs Creek 3,000.00

EFT20787 04.04.2013 Karratha Contracting Pty Ltd

Depot - Installation Of Vinyl Flooring, FBCC - Supply And Install Cabinets. Depot - Service And Repair All Extractor Fans, The Youth Shed - Install New Circuit For Coffee Machine, Wickham Daycare - Replace Bathroom Vanity, Cossack - Replace Florescent Lights In Courthouse Building, Dampier Pavilion - Install New Compressor Drier, Plumbing Maintenance, Air-conditioning Maintenance, Electrical Repairs 92,581.14

EFT20788 04.04.2013 Downer Edi Works Pty Ltd Footpath Installation And Kerbing, Resealing Of Roads 397,798.34

EFT20789 04.04.2013 Pilbara Iron Company (Services) Pty Ltd Wickham Library And Clinic Electricity Usage 2,711.99

EFT20790 04.04.2013 Parry's Merchants TTI Kiosk, PBFC, The Youth Shed - Café Stock 15,323.45

EFT20791 04.04.2013 Perth Irrigation Centre Relay Cube/ Convertor 582.00

EFT20792 04.04.2013 St John Ambulance-Karratha First Aid And Basic Resuscitation Training For Staff 1,042.00

EFT20793 04.04.2013 Shell Company Of Australia Fuel 6,672.33

EFT20794 04.04.2013 SAI Global Ltd Australian Standard For Building Services - Online 88.01

EFT20795 04.04.2013 Reliance Petroleum Fuel 24,956.28

EFT20796 04.04.2013 Sealanes Administration Office And Depot - Coffee And Milk 111.12

EFT20797 04.04.2013 Salvation Army Community Sponsorship Grant 2012/13 - Red Shield Appeal 3,000.00

EFT20798 04.04.2013 Te Wai Manufacturing Staff Uniforms 1,656.00

EFT20799 04.04.2013 Royal Life Saving Society WA Inc. Life Guard Requalification 360.50

EFT20800 04.04.2013 TNT Express Freight 2,036.50

EFT20801 04.04.2013 Toll Express Freight 202.76

EFT20802 04.04.2013 B. Tussler Study Assistance Reimbursement 890.79

EFT20803 04.04.2013 Thrifty Car Rental Vehicle Hire - Perth 20/02/13 - 24/02/2013 421.37

EFT20804 04.04.2013 West Pilbara Junior Cricket Association Reimbursement - Light Tokens 568.00

EFT20805 04.04.2013 Atom Supply Drainage Maintenance 309.74

EFT20806 04.04.2013 Blackwoods (Atkins Carlyle Ltd) Moist Towlettes, Disposable Gloves, Rubber Gloves 163.68

EFT20807 04.04.2013 Airservices Australia Karratha Airport - ERSA Loose Leaf With RDS 103.90

EFT20808 04.04.2013 Australasian Performing Right Assoc.

Karratha Airport - Licence Fees For Background Music 01/04/2013 To 31/03/2014 278.95

EFT20809 04.04.2013 Protector Alsafe Safety Boots, Employee Uniforms, Portable Eyewash Station 1,712.13

EFT20810 04.04.2013 A & P Transport Transport - Furniture Items Midland To Karratha 161.40

EFT20811 04.04.2013 Abco Products Ecozyme 656.61

EFT20812 04.04.2013 Austswim Limited (Melbourne) AUSTSWIM Training For KAC Instructors 3,678.00

EFT20813 04.04.2013 Avdata Australia Karratha Airport - Avdata Flight Data Billing Services Fees & Charges For January 2013 1,190.66

EFT20814 04.04.2013 Ausco Modular Pty Limited Depot - Hire Of Portable Office 01.04.2013 - 30.04.2013 3,466.06

EFT20815 04.04.2013 Australian Institute Of Company Directors

Membership Joining Fee - Australian Company Directors 719.00

EFT20816 04.04.2013 Atktec Pty Ltd Karratha Library - Installation Of Data And Power Cabling - Progress Claim 1 29,755.00

EFT20817 04.04.2013 Analytical Reference Laboratory (WA) Pty Ltd 7 Mile Waste - Analysis Of Effluent Ponds 968.00

EFT20818 04.04.2013 Anittel Pty Ltd HP Switch Chassis And HP 5 Year Care Pack 19,944.98

EFT20819 04.04.2013 Allpest WA Karratha Tennis Club - Termite Inspection 137.50


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EFT20820 04.04.2013 Ampac Debt Recovery Rates Debt Recovery Costs 1,124.51

EFT20821 04.04.2013 Australian Flag Makers Shire Of Roebourne Flags 386.10

EFT20822 04.04.2013 BOC Limited KAC And SES Karratha - Oxygen Cylinders 126.39

EFT20823 04.04.2013 BP Roebourne Fuel 672.80

EFT20824 04.04.2013 Bunzl Ltd Paper Towel 116.42

EFT20825 04.04.2013 Beaurepaires New Tyres And Tyre Repairs 3,250.04

EFT20826 04.04.2013 BC Lock & Key Karratha Airport - Cellular Keys Supplied, Key Cutting 595.13

EFT20827 04.04.2013 Wickham Service Station Fuel 661.80

EFT20828 04.04.2013 The Bay Village / ESS NYFL Pty Ltd

Catering - JDAP Bus Trip - Lunch And Morning Tea 27/03/2013 431.02

EFT20829 04.04.2013 BT Equipment Pty Ltd T/a Tutt Bryant Equipment Gasket 227.83

EFT20830 04.04.2013 Budget Rent A Car Vehicle Hire - 02.03.2013 - 09.03.2013 - PLWA Conference Perth 272.09

EFT20831 04.04.2013 Bridgestone Australia Pty Ltd New Tyres And Tyre Repairs 6,666.25

EFT20832 04.04.2013 CJD Equipment Vehicle Service And Parts - L60F Wheel Loader 3,765.38

EFT20833 04.04.2013 Centurion Transport Co Pty Ltd Freight 4,778.30

EFT20834 04.04.2013 Coates Hire Operations Hire Of 3 Tonner Roller 07.03.2013 - 14.03.2013 3,105.60

EFT20835 04.04.2013 Coca-Cola Amatil (Holdings) Ltd

TTI Kiosk, KAC, KEC, The Youth Shed - Café Stock 8,499.44

EFT20836 04.04.2013 Covs Parts Pty Ltd (formerly Coventry Group Ltd)

Grease Gun, Batteries, Butane Gas Refill, Cable Ties, Rotating Globes, Broom 1,236.17

EFT20837 04.04.2013 Chadson Engineering Pty Ltd Prepump Strainer 6,846.40

EFT20838 04.04.2013 Coral Coast Print Pty Ltd Melbourne Comedy Festival Stickers 218.90

EFT20839 04.04.2013 L. Cover Travel Expenses Reimbursement 26.03.2013 - 28.03.2013 330.60

EFT20840 04.04.2013 City Of Mandurah Consultancy Fees December 2012 To March 2013 13,024.00

EFT20841 04.04.2013 Costello Alliance Pty Ltd T/a Bonita Synthetic Grass

Indoor Cricket - Supply and Install Premier Cricket Range Synthetic Surface 5,249.95

EFT20842 04.04.2013 Mervyn Francis Coutinho Rates Refund For Assessment A16716 549.55

EFT20843 04.04.2013 Children’s Services Support Unit WA Refund Of Double Payment Received 16,795.47

EFT20844 04.04.2013 David Gray And Company Pty Limited 240L Mobile Garbage Bin Lids 1,210.00

EFT20845 04.04.2013 Dy-Mark (Aust) Pty Ltd Spray N Mark White Paint 157.87

EFT20846 04.04.2013 E & MJ Rosher Pty Ltd Caster Wheel, Air Filter, Oil Filter, Bolt, Washer, Blade 1,064.30

EFT20847 04.04.2013 Environmental Industries Cattrall Park Maintenance - February 2013 18,121.48

EFT20848 04.04.2013 Edge Digital Technology Pty Ltd

Moonrise Theatre - Assist With Projector Failure And Supply Of Link Decrypter Overnight To Karratha 451.00

EFT20849 04.04.2013 Ezi-Hose Pty Ltd Vehicle Hose Repairs And Replacements 2,235.52

EFT20850 04.04.2013 Fortesque Bus Service Pty Ltd Sunday Community Bus Service - February 2013 3,318.00

EFT20851 04.04.2013 Fresh Promotions Promotional Gear - Futureclubs Club Development Program 5,793.43

EFT20852 04.04.2013 Gas City Pest Control 39, 41 And 45 Clarkson Way - Termite Report 520.30

EFT20853 04.04.2013 M. Gilmour Reimbursement For CPA Membership Fees 2013 790.00

EFT20854 04.04.2013 Gould Genealogy Karratha Library - New Resources 1,962.45

EFT20855 04.04.2013 Gary Martin Local Government Consultant

Onsite Compliance Assessment Review - 07.03.2013 - 08.03.2013 1,760.00

EFT20856 04.04.2013 Aerodrome Management Services Pty Ltd

Karratha Airport - Provision Of ARO Relief Officer 22.02.2013 - 22.03.2013 44,617.83

EFT20857 04.04.2013 Avis Australia Car Hire Strategic Projects - Provision Of A Hire Vehicle - 12.03.2013 - 14.03.2013 646.03

EFT20858 04.04.2013 Allied Pickfords - Karratha Removalist Charges 5,169.61

EFT20859 04.04.2013 Courier Australia (Toll Ipec Pty Ltd) Freight 133.74

EFT20860 04.04.2013 Chemsearch Australia Super Chemzyme 1V Plus 1,711.33

EFT20861 04.04.2013 Staples Australia (formerly Corporate Express) Various Stationery 1,166.18

EFT20862 04.04.2013 Chandler Macleod 7 Mile Waste - Litter Picker Labour Hire 4,035.55


Page 18


EFT20863 04.04.2013 Signature Music Pty Ltd

Twilight Tunes Dampier - Production And Event Management - 17.03.2013, Moonrise Theatre Technical Support 3,960.00

EFT20864 04.04.2013 Dampier Community Association Hire Fee - Hampton Oval For Paintball Event 1,030.00

EFT20865 04.04.2013 GHD Pty Ltd

Karratha Effluent Reuse Scheme Upgrade/Expansion - To 27/03/2013 First Progress Claim 8,386.95

EFT20866 04.04.2013 Hart Sport KEC - Exercise Equipment 1,277.00

EFT20867 04.04.2013 Hathaway's Lubricants Renolit Moreplex Grease 1,238.25

EFT20868 04.04.2013 Host Direct TTI Kiosk - Replacement Equipment Items Thermometers, S/Steel, Jugs, Steam Pan 199.10

EFT20869 04.04.2013 Ispx Domain Hosting: roebourne.wa.gov.au (22.03.2013 - 21.03.2014) 165.00

EFT20870 04.04.2013 Karratha Visitor Centre Pilbara Coast Holiday Planner 2013/14 Advertising - Moonrise Cinema Advert 350.00

EFT20871 04.04.2013 Karratha International Hotel Accommodation - Alliance Power And Data Contractor 23.03.2013 249.00

EFT20872 04.04.2013 Karratha & Dampier Tee Ball Assocn.

Sport Funding Grant - SP/02/FEB/13 And SP/04/FEB/13 1,000.00

EFT20873 04.04.2013 Karratha Tavern TTI Kiosk - Beverage Stock 19,933.86

EFT20874 04.04.2013 LRW'S Electrical Air Filter, Handle Joint Ball 119.01

EFT20875 04.04.2013 Leisure Institute Of WA Aquatics (Inc.) LIWA Aquatics Re-Accreditation 110.00

EFT20876 04.04.2013 Lajanta Pty Ltd T/As Jamaica Blue-Karratha Catering For LEMC Meeting - 08.03.2013 418.00

EFT20877 04.04.2013 Market Creations Pty Ltd Karratha Directory Advertising - Community Bus Route In 2013 Directory 1,342.00

EFT20878 04.04.2013 WALGA (Marketforce)

The West Australian And Pilbara News Advertising - Karratha Leisureplex, Amendments To Town Planning Schemes, Disposal Of Property, Development Application Assessments, Request For Tenders 7,783.20

EFT20879 04.04.2013 McLernons Supply & Demand - Welshpool Stationery Cupboard 1,795.50

EFT20880 04.04.2013 Roy Galvin & Co Pty Ltd Multi Fit Key 80.52

EFT20881 04.04.2013 Roebourne Dingo Hire Removal Of Abandoned Vehicles From Shire Surrounds 2,132.00

EFT20882 04.04.2013 Rowan'z Mowing & Handyman Service

201 Richardson Way - Full Yard Clean Up, 23 Rodgers Way - Garden Maintenance 825.00

EFT20883 04.04.2013 Caroline Rodgers Refund Airport Carparking Charges - No Change Given 25.00

EFT20884 04.04.2013 Amcap (Formerly Skipper Truck Parts)

Blue Filter, Silicone Hose, Air Filter, Fuel Filter, Hose, Water Tank Parts 1,331.86

EFT20885 04.04.2013 Statewide Bearings Jockey Wheel, Clamp 254.42

EFT20886 04.04.2013 Kmart Karratha

Administration Building - Bowls, Utensils, The Youth Shed - Replacement Ping Pong Bats And Pool Cues 85.00

EFT20887 04.04.2013 Sunny Sign Company Pty Ltd Danger - Authorised Entry Only Signs 559.42

EFT20888 04.04.2013 Seasons Of Perth Perth Accommodation - Taproot Incident Investigation - 13.03.2013 - 14.03.2013 354.00

EFT20889 04.04.2013 Broometown Holdings T/a Subway Karratha Catering For Various Meetings 564.00

EFT20890 04.04.2013 Stott & Hoare Nortel 1120E IP Deskphones 1,894.20

EFT20891 04.04.2013 Stihl Shop (West Perth) Electric Air Broom, Air Blower, Batteries, Charger 2,572.00

EFT20892 04.04.2013 Statewide Turf Services Turf And Garden Maintenance - Kookaburra Park 15,048.00

EFT20893 04.04.2013 Steve Paul & Partners (SPP) Karratha Airport - Water Infrastructure Upgrades - Site Trip # 7 3,575.00

EFT20894 04.04.2013 Designa Sabar Pty Ltd Karratha Airport - Quarterly Preventative Maintenance Services - January 2013 4,070.00

EFT20895 04.04.2013 Smokemart TTI Kiosk - Cigarette Stock 882.10

EFT20896 04.04.2013 Soundgear Australia KEC - Group Fitness Microphone Repairs 47.50

EFT20897 04.04.2013 Seaview Orthotics Litter Picker 697.65


Page 19


EFT20898 04.04.2013 Sewn By Sam The Youth Shed Scrapbooking Workshops - 14.03.2013 - 21.03.2013 421.00

EFT20899 04.04.2013 Scope Business Imaging Photocopier Maintenance And Repairs 3,778.16

EFT20900 04.04.2013 Specialized Sweeping Services Pty Ltd

Sweeping Plan / Report (Karratha Roebourne Pt. Samson Wickham Dampier) - Flights 4,730.00

EFT20901 04.04.2013 Spare Parts Puppet Theatre

First Instalment Of Hare Brain Tour Karratha Roebourne Dampier And Point Samson - May 2013 9,405.00

EFT20902 04.04.2013 Softfall Rubber Surfaces Pty Ltd

Pegs Creek Oval - Manufacture Of Cricket Pitch 6,264.50

EFT20903 04.04.2013 Smart Digital Australia Pty Ltd Inflatable Movie Screen, Projector And Sound Equipment 20,499.00

EFT20904 04.04.2013 Telford Industries Chem-Chlor 10Kg 1,386.00

EFT20905 04.04.2013 The Planning Group WA Pty Ltd (TPG)

Karratha Storm Surge Scheme Amendment Professional Fees - Stage 2A And Stage 4B 3,135.00

EFT20906 04.04.2013 Total Electrical Communication Services

Karratha Airport - Variations For RFT-04/11/12 High And Low Voltage Power Upgrades 4,251.39

EFT20907 04.04.2013 The Wheel Aligners Wheel Alignments 2,970.00

EFT20908 04.04.2013 The Ranges Karratha Accommodation - 16.03.2013 270.00

EFT20909 04.04.2013 Therian Pty Ltd Cat Cages For Cattery 13,905.11

EFT20910 04.04.2013 To70 Aviation (Australia) Pty Ltd

Consultancy Services - Stage 1 Karratha Airport International Route Development 11,880.00

EFT20911 04.04.2013 UDLA Roebourne LSP Consultation - Competition Of Phase 1 And Incidentals 13,064.90

EFT20912 04.04.2013 Universal Pictures International Australasia Pty Ltd Moonrise Theatre - Film Screening Fees 1,061.05

EFT20913 04.04.2013 Karratha Timber & Building Supplies (formerly Versatile)

Items Required For Drainage Maintenance, Screws Wall Plugs, Hooks, Door Stops 1,556.28

EFT20914 04.04.2013 Village Roadshow Pty Ltd Moonrise Theatre - The Intouchables Film Licence 21.03.2013 260.05

EFT20915 04.04.2013 Vita Group Ltd T/a Telstra Store Karratha Blackberry Protection Cases 100.00

EFT20916 04.04.2013 Westrac Equipment Pty Ltd Battery, Fuel Filter, Auger Tooth, Locknut 571.64

EFT20917 04.04.2013 Woolworths (WA) Ltd

TTI Kiosk, The Youth Shed, Rangers, KEC, PBFC- Café Stock And Catering Items For Meetings. TTI Kiosk - Cigarette Stock 7,706.39

EFT20918 04.04.2013 Wrapped Creations NAIDOC Week 2013 - Stage 2 - Event Management Fee 6,000.00

EFT20919 04.04.2013 Yakka Pty Ltd Employee Uniforms 5,929.23

EFT20920 04.04.2013 Home Hardware Karratha 2 Stroke Oil 82.62

EFT20921 04.04.2013 Harvey Norman Roebourne Library - Replacement TV And DVD 478.00

EFT20922 04.04.2013 Hitachi Construction Machinery Backhoe Tooth 466.88

EFT20923 04.04.2013 Insight Callcentre Services Insight Call Centre Services - February 2013 1,010.24

EFT20924 04.04.2013 Iron Mountain Australia Pty Ltd Records Storage At Perth Warehouse - To 31/03/13 426.86

EFT20925 04.04.2013 IML Logistics Hiab Hire To Assist With Chlorine Cylinder During Hydromat Check 440.00

EFT20926 04.04.2013 Imani Development Austral Pty Ltd

Preparation Of A Commercial And Retail Property Demand Analysis 33,000.00

EFT20927 04.04.2013 Jacksons Drawing Supplies Pty Ltd Banners In The Terrace Competition - Paints 340.90

EFT20928 04.04.2013 J G Graphix Signage For Moonrise Cinema, Snap-A-Frame Prints 2,899.60

EFT20929 04.04.2013 JR Electrical Contracting Baynton West Sports Lighting - Variation Claim 1 14,263.70

EFT20930 04.04.2013 Karratha Smash Repairs Windscreen Replacements 1,265.00

EFT20931 04.04.2013 Karratha Country Club Inc. Karratha Golf Course Water Usage August 2012 - February 2013 11,783.25

EFT20932 04.04.2013 Kwik Kopy Printing Centre Envelope Stock 3,876.69

EFT20933 04.04.2013 Kott Gunning Legal Advice 1,323.52

EFT20934 04.04.2013 Komatsu Australia Pty Ltd Field Service Technician To Carry Out 500 Hour Service 2,041.52

EFT20935 04.04.2013 Kinetic Health Group Pty Ltd 7 Mile Waste - Twinrix Vaccination And Consultations For Employees 1,504.80

EFT20936 04.04.2013 Karratha Newsagency - TTI TTI Kiosk - Newspapers And Magazines 1,325.10


Page 20


Account

EFT20937 04.04.2013 Liftmec Pty Ltd Float Hire To Shift 35 Tonne Excavator From Depot To Quarry 435.60

EFT20938 04.04.2013 Landgate Landgate Valuation Services - GRV Interims And Valuation Schedules 2,778.97

EFT20939 04.04.2013 Levanta Portable Hydraulic Jack 7,802.30

EFT20940 04.04.2013 Macdonald Johnston Engineering

Washer, Cage, Spacer, Side Bearings, Roller, Pin, Shaft, Spacer 1,191.08

EFT20941 04.04.2013 Modern Teaching Aids Pty Ltd KEC Crèche Furniture & Toys 3,046.23

EFT20942 04.04.2013 Managerial Resource Training OHS Training - Managers & Supervisors 19.04.2013 4,394.50

EFT20943 04.04.2013 Miracle Recreation Equipment Lions Park Wickham - Variation To Install Ropescape Structure 26,950.00

EFT20944 04.04.2013 Pilbara News

Pilbara News Adverts - Memorial Times, Grants Workshop, Enduro Moto X Club, Community Sponsorships, Music Workshops, KAC Timetable, KEC Timetables 2,236.50

EFT20945 04.04.2013 North West Tree Services 22A Shadwick Drive - Remove & Poison 1 x Gum Tree 924.00

EFT20946 04.04.2013 Nickol Bay Hospital Workplace Referred Medical Appointment 189.00

EFT20947 04.04.2013 Neverfail Springwater Pty Ltd Administration Office - 15L Water Bottles 263.50

EFT20948 04.04.2013 National Foodservice Equipment The Youth Shed - Kitchen Items 64.23

EFT20949 04.04.2013 Neverfail Springwater Pty Ltd - 7 Mile Waste Account

7 Mile Waste - Replacement 15L Water Refills 131.75

EFT20950 04.04.2013 Naanda Enterprises Pty Ltd

42A Brooks Way - Garden Maintenance January - March 2013, 12 Leslie Loop - Garden Maintenance January 2013 1,848.00

EFT20951 04.04.2013 Orica Australia Pty Ltd Chlorine Gas Cylinders 5,747.27

EFT20952 04.04.2013 Pilbara Distributors RAC - Kiosk Stock 312.15

EFT20953 04.04.2013 Pilbara Motor Group

Air Filter, Power Window Motor, Window Regulator Assembly. Oil Filter, Air Filter, Fuel Filter 2,502.44

EFT20954 04.04.2013 Pilbara TAFE

Moonrise Theatre Venue Hire 01.03.2013 - 17.03.2013, Introductory Excel Courses 19.03.2013 - 20.03.2013 4,865.00

EFT20955 04.04.2013 Pilbara Water & Gas Karratha SES - Replacement Gas Cylinder 135.00

EFT20956 04.04.2013 Pilbara Newspapers Pty Ltd (Pilbara Echo)

Pilbara Echo Advert - Junior Sports Expo, Moonrise Cinema, Jewellery Making Workshop, Freestyle BMX Workshop, Sale Of Property, Easter Egg Hunt 3,969.14

EFT20957 04.04.2013 Pilbara Access Management Solutions WA

7 Mile Waste - Scaffolding Hire 26.02.2013 - 01.04.2013 907.50

EFT20958 04.04.2013 Peter Hunt Architect Superannuation Fund No 2 Unit 4/2 Welcome Road Electricity Usage 1,213.99

EFT20959 04.04.2013 Poolwerx Karratha 38 Lewis Drive - Pool Service 132.60

EFT20960 04.04.2013 Perth International Arts Festival REAF - Film Licence - Romantics Anonymous 500.00

EFT20961 04.04.2013 Polytechnic West Heavy Duty Mechanic Enrolment Fees And Book Costs 378.15

EFT20962 04.04.2013 Paramount Pictures Australia Moonrise Cinema - Flight Film Licence 937.35

EFT20963 04.04.2013 Pink Hygiene Solutions Karratha Airport - Sanitary Disposal Supply Amendment Increase 5,033.41


EFT20965 10.04.2013 Australian Institute Of Company Directors

Company Directors Course Enrolment Fee - 20.05.2013 6,025.00

EFT20966 10.04.2013 Atktec Pty Ltd Karratha Depot - Data And Electrical Installation 18,913.62

EFT20967 10.04.2013 Cabcharge Australia Pty Ltd Cabcharge February 2013 1,023.94

EFT20968 10.04.2013 Poster Faktory Pty Ltd Workplace Poster Exchange Service Agreement Renewal 3,575.00

EFT20969 10.04.2013 Total Eden Pty Ltd Balmoral Road Tree Planting - Supply Of Irrigation Pipe And Fittings 15,428.61

EFT20970 10.04.2013 Kanjana Nugent Travel Assistance Trust Withdrawal 1,500.00

EFT20971 10.04.2013 Development Assessment Panels Development Assessment Panels Fee 5,834.00



Page 21


EFT20973 11.04.2013 Dept. Of Housing & Works Payroll Deductions 763.80





EFT20978 12.04.2013 Cabcharge Australia Pty Ltd Cabcharge January 2013 498.58

EFT20979 12.04.2013 Jayline Pty Ltd Karratha Leisure Complex - Protective Floor Covering For Indoor Gymnasium 8,370.67

EFT20980 12.04.2013 Nickol Bay Hospital Dr Consult - Work Related Injury Non Workers Comp 115.85

EFT20981 12.04.2013 Smokemart TTI Kiosk - Cigarette Stock 2,901.85

EFT20982 12.04.2013 North West Realty Residential Leases 4,345.24

EFT20983 17.04.2013 Aussie Modular Solutions Pty Ltd

Refund - Verge Bond 14 Echidna Road Baynton 3,000.00

EFT20984 17.04.2013 R. Bhardwaj Refund - Balance Of Rental Security Bond 107.80

EFT20985 17.04.2013 Ian Robert Jack Refund - Verge Bond Lot 83 Bettong Bend Baynton 3,000.00

EFT20986 17.04.2013 Robert Peter & Colleen Mary Little

Refund - Verge Bond 79 Bajamalu Drive Baynton 3,000.00

EFT20987 17.04.2013 BGC Contracting 7 Mile Waste - Construction Of Evaporation Ponds 2 And 3 - Progress Claim 1 596,384.03

EFT20988 18.04.2013 Downer Edi Works Pty Ltd Installation Of Footpath Kerb And Associated Works 536,573.40

EFT20989 18.04.2013 Promapp Solutions Limited Process Mapping Solution Training 14.02.2013 15,409.17

EFT20990 18.04.2013 Karratha Contracting Pty Ltd

Depot - Paint Offices, Walkington Theatre - Structural Upgrade Works, Dampier Pavilion - Rpr Ladies Toilet, 7A Petersen - Replace Air-conditioning, Karratha Airport - Rpr Conveyor E-Stops, Gap Ridge WWP - Rpr Compressor Motor, Rpr Burst Sewer Main, Karratha Airport - Emergency Water Main Repairs, Quarterly Air-conditioning Maintenance To Sites, Repair/Replace Light Fittings, Plumbing Repairs, Electrical Repairs 206,369.60

EFT20991 18.04.2013 Karratha First National Real Estate Residential Leases 40,845.16

EFT20992 18.04.2013 Jacquie Lymbery Residential Leases 7,691.42

EFT20993 18.04.2013 North West Realty Residential Leases 33,547.62

EFT20994 18.04.2013 Pilbara Real Estate Residential Leases 20,639.88

EFT20995 18.04.2013 Ray White Real Estate Residential Leases 43,626.09

EFT20996 18.04.2013 Crawford Realty Karratha Residential Leases 6,735.12

EFT20997 18.04.2013 Karratha Self Storage Karratha Self Storage Lease 450.00

EFT20998 18.04.2013 Peter Hunt Architect Superannuation Fund No 2 Lease Unit 4/2 Welcome Road 2,600.00

EFT20999 18.04.2013 Anittel Pty Ltd IT - Microsoft Office Software 92,359.40

EFT21000 18.04.2013 Wickham Community Association (Inc.)

2012/2013 Ex Gratia Payment - Remaining Balance 83,770.86

EFT21001 18.04.2013 West-Sure Group Karratha Airport - Cash In Transit February 2013 55,905.30

EFT21002 18.04.2013 Iron Mountain Australia Pty Ltd Completed Cataloguing Of Building Files / Records 60,296.50

EFT21003 19.04.2013 Australia Post Postage Charges - March 2013 1,876.61

EFT21004 19.04.2013 Avis Australia Car Hire Vehicle Hire 24.03.2013 - 28.03.2013 - Strategic Projects 1,033.57

EFT21005 19.04.2013 Allied Pickfords - Karratha Wickham Library Relocation, Employee Removalist Charges 11,407.76

EFT21006 19.04.2013 Austral Mercantile Collections Pty Ltd Debt Recovery Costs - Debtors 21/12/2012 27.50

EFT21007 19.04.2013 Pilbara Bakeries T/A BT's Bakery TTI Kiosk, PBFC - Bread 3,833.04

EFT21008 19.04.2013 Karratha First National Real Estate 38 Lewis Drive - Water Usage Charges 157.35

EFT21009 19.04.2013 Courier Australia (Toll Ipec Pty Ltd) Freight 102.59

EFT21010 19.04.2013 Chemsearch Australia Nu-Kote Protective Coating 750.75

EFT21011 19.04.2013 Staples Australia (formerly Corporate Express) Various Stationery 3,008.37


Page 22


EFT21012 19.04.2013 Transpacific Cleanaway Karratha Airport - Skip Bin Service - March 2013 2,257.83

EFT21013 19.04.2013 Chandler Macleod 7 Mile Waster - Litter Picker Labour Hire 1,968.56

EFT21014 19.04.2013 Signature Music Pty Ltd

Moonrise Cinema - March 2013 Operating Fees, Make A Move Youth Group PA Hire - 07.04.2013 5,071.00

EFT21015 19.04.2013 Dampier Community Association

Hire Fee - Dampier Community Hall The Seniors Christmas Party 04.12.2012 670.00

EFT21016 19.04.2013 Davis Langdon Australia Pty Ltd Cancelled Cheque 0.00

EFT21017 19.04.2013 Esplanade Hotel Fremantle Accommodation - 28.02.2013 - 01.03.2013 - Perth Planning Conference 450.00

EFT21018 19.04.2013 GHD Pty Ltd Structural Assessment Of Antenna Mounts 4,169.00

EFT21019 19.04.2013 Harvey World Travel Flights Karratha - Perth Return 21.04.2013 - 24.04.2013 1,426.42

EFT21020 19.04.2013 Hart Sport KEC - Web Trainer 118.00

EFT21021 19.04.2013 Hathaway's Lubricants Diff Oil, Grease Cartridge, Titan Supergear 4,118.40

EFT21022 19.04.2013 ITVision Training - Managing Financials Workshop 09.04.2013 - 11.04.2013 1,782.00

EFT21023 19.04.2013 Ispx

Public Internet Access For Roebourne Dampier and Wickham Libraries 01.04.2013 - 30.06.2013 607.55

EFT21024 19.04.2013 Spectacles 2-4-1 7 Mile Waste - Prescription Safety Glasses 340.00

EFT21025 19.04.2013 Karratha BMX Club Bucks For Bags Donation For Clean Up 06.04.2013 1,620.00

EFT21026 19.04.2013 Karratha Arts & Learning Centre KEC - Pottery Materials For Term Program 85.00

EFT21027 19.04.2013 Karratha Tavern TTI Kiosk - Beverage Stock 12,867.90

EFT21028 19.04.2013 Les Mills Aerobics Australia KEC - Fitness Class Fees - April 2013 968.64

EFT21029 19.04.2013 Lil's Retravision Karratha Karratha Airport - Chest Freezer 498.00

EFT21030 19.04.2013 Leisure Institute Of WA Aquatics (Inc.) North West Pool Managers Aquatic Seminar 220.00

EFT21031 19.04.2013 Caltex Energy WA (Link Energy Pty Ltd) Fuel 23,482.45

EFT21032 19.04.2013 Midalia Steel Steel Culverts For Drainage Maintenance 1,021.01

EFT21033 19.04.2013 Market Creations Pty Ltd Karratha Airport - Website Development March 2013 572.00

EFT21034 19.04.2013 Water2Water RAC & KEC - Water Filtration System Service 3,084.72

EFT21035 19.04.2013 B. Pezzali Conference Expenses 26.03.2013 - 27.03.2013 - Sydney And Melbourne 328.00

EFT21036 19.04.2013 Pilbara Iron Company (Services) Pty Ltd Dampier Exeloo And Pavilion Water Usage 7,759.63

EFT21037 19.04.2013 Parry's Merchants TTI Kiosk, KAC, RAC, The Youth Shed, PBFC - Café Stock 17,882.05

EFT21038 19.04.2013 Roebourne Art Group

Copyright Fee - Use Of Loreen Samson's Ngarluma Country Artwork In Promotion Of NAIDOC Week 2013 1,000.00

EFT21039 19.04.2013 St Luke's College

Sporting Grant SP/09/FEB/13 - To Compete In Associated And Catholic Colleges Competition 3,400.00

EFT21040 19.04.2013 Shell Company Of Australia Fuel 15,048.02

EFT21041 19.04.2013 SAI Global Ltd IT - Internet Download Document 88.01

EFT21042 19.04.2013 Salvation Army Community Sponsorship Grant 2012-2013 - Red Shield Appeal 500.00

EFT21043 19.04.2013 Royal Life Saving Society WA Inc. Re-Qualification For Pool Lifeguard 428.20

EFT21044 19.04.2013 Travelworld Karratha Flights - Karratha - Brisbane Return - AAA Airfield Pavements And Lighting Forum 4,257.00

EFT21045 19.04.2013 TNT Express Freight 1,097.79

EFT21046 19.04.2013 Truck Centre (WA) Pty Ltd Windscreen Replacement 252.78

EFT21047 19.04.2013 Toll Express Freight 110.18

EFT21048 19.04.2013 Thrifty Car Rental Car Hire - Perth Pilbara Kimberly Forum And Meetings 134.75

EFT21049 19.04.2013 Home Hardware Karratha Karratha Airport - Window Cleaner 58.50

EFT21050 19.04.2013 Hydramet Flow Switch For Gap Ridge Waste Water Plant 326.70


Page 23


EFT21051 19.04.2013 Harvey Norman Karratha Library - Lounges, Outdoor Suite, HDMI Cables, IT - Wireless Keyboards 8,834.95

EFT21052 19.04.2013 Hitachi Construction Machinery Grab Cylinder 1,009.18

EFT21053 19.04.2013 Haines Norton (WA) Pty Ltd UHY Financial And Management Reporting Workshop: 30.05.2013 - 31.05.2013 1,705.00

EFT21054 19.04.2013 T. Hanlon Reimbursement - Catering For Budget Meetings 248.50

EFT21055 19.04.2013 IML Logistics Bulgarra And Gap Ridge WWP - 920Kg Chlorine Gas Cylinder 5,864.04

EFT21056 19.04.2013 Ibis Styles Karratha Accommodation For Freestyle Now Troop - 07.04.2013 369.00

EFT21057 19.04.2013 Ice And Oven Technologies TTI Kiosk - 50% Deposit For Ice Machine Purchase 2,214.85

EFT21058 19.04.2013 J G Graphix Moonrise Cinema - Installation Of A1 Snapper Frame 239.20

EFT21059 19.04.2013 S. Jessop Reimbursement - CPA Membership Fee 330.00

EFT21060 19.04.2013 Karratha Smash Repairs Windscreen Replacement 1,705.00

EFT21061 19.04.2013 Keyspot Services Building - Self Inking Stamp 54.00

EFT21062 19.04.2013 Karratha Veterinary Hospital Animal Speying And Desexing 606.75

EFT21063 19.04.2013 Karratha Auto Electrics Electrical And Air-conditioning Repairs To Plant 4,606.76

EFT21064 19.04.2013 Komatsu Australia Pty Ltd Air Filter Secondary 867.36

EFT21065 19.04.2013 Kinetic Health Group Pty Ltd Drug & Alcohol Testing 198.00

EFT21066 19.04.2013 Karratha Newsagency - TTI Account TTI Kiosk - Magazines And Newspapers 4,441.81

EFT21067 19.04.2013 Karratha Newsagency - KEC Account KEC - Magazines And Newspapers 39.85

EFT21068 19.04.2013 Karratha Newsagency - Admin Office Account Exec Services - Newspapers And Magazine 44.65

EFT21069 19.04.2013 Lyons & Peirce Karratha Airport And The Youth Shed- Pump Out Septic Systems 2,413.00

EFT21070 19.04.2013 Liftmec Pty Ltd

Transport Excavator From Coolawanyah Gravel Pit To The Esplanade Dampier 18.03.2013 1,161.60

EFT21071 19.04.2013 Landgate Online Transaction Summary For March 2013 389.50

EFT21072 19.04.2013 A.B. Loveridge TTI Kiosk - Red Dog Stubby Holders For Resale 660.00

EFT21073 19.04.2013 R. Leeds

Reimbursement - Conference Expenses Accommodation & Meals Supplier Meetings - Web Project Sydney & Melbourne 196.00

EFT21074 19.04.2013 Levanta

Ceccato Rotary Screw Compressor Inc. Complete Package Of Receiver Filters & Dryer 18,911.20

EFT21075 19.04.2013 Macdonald Johnston Engineering Potentiometer 298.50

EFT21076 19.04.2013 Modern Teaching Aids Pty Ltd Karratha Library - Supplies And Equipment 1,508.87

EFT21077 19.04.2013 Media Monitors Australia Pty Ltd Media Monitors Service - April 2013 1,552.63

EFT21078 19.04.2013 Managerial Resource Training Customer Service Training - 17.06.2013 4,724.50

EFT21079 19.04.2013 Mobile Concreting Solutions Drainage Maintenance - Pipe Renewal Works The Esplanade Dampier 16,562.70

EFT21080 19.04.2013 Macroplan Australia (WA) Pty Ltd

Local Planning Strategy - Stage 3A: Technical Reports 38,064.70

EFT21081 19.04.2013 Pilbara News

Pilbara News Advert - Moonrise Theatre, Twilight Tunes, Scrapbooking, Computers For Communities, The Youth Shed Timetables, Laser Tag 7,038.00

EFT21082 19.04.2013 Redwave Media Ltd Karratha City Centre Infrastructure Works Radio Advertising 01.03.2013 - 11.03.2013 7,590.00

EFT21083 19.04.2013 Neverfail Springwater Pty Ltd Admin Annexe - 15L Water Refill Bottles 234.50

EFT21084 19.04.2013 Nickol Bay Triathlon Club Grant For Hosting Skills Development Weekend - SP/03/FEB/2013 1,000.00

EFT21085 19.04.2013 Northstar Asset Trust T/a Jaffa Room

Walkington Theatre - Copyright Fee - Jungle Book 2 And Katy Perry: Part Of Me 13.04.2013 1,188.00

EFT21086 19.04.2013 Neverfail Springwater Pty Ltd 7 Mile Waste - 15L Spring Water Refill Bottles 341.00

EFT21087 19.04.2013 Nisbets Australia Pty Ltd TTI Kiosk - Floor Dunnage For Cool Room 270.05


Page 24


EFT21088 19.04.2013 OTS Landscaping Service 22B Frinderstein Way And 201 Richardson Way - Replace Reticulation System 6,380.00

EFT21089 19.04.2013 Onsite Rental Group Annual Inspection Of Scissor Lift 1,232.00

EFT21090 19.04.2013 Ooh! Media Retail Pty Ltd Shopalite Advertising - Centro Karratha Moonrise Cinema - April 2013 1,001.00

EFT21091 19.04.2013 Ovation Performance Company Commissioning Of Work For The 2013 REAF Kids Program - 50% Payment 6,000.00

EFT21092 19.04.2013 Hanson Construction Materials Pty Ltd Concrete Delivered To Dampier 4,354.35

EFT21093 19.04.2013 Pilbara Distributors RAC Kiosk - Café Stock 244.71

EFT21094 19.04.2013 Pilbara Motor Group

Plant Purchase - 2012 Holden Colorado 4x4, Window Regulator, Alternator Belt, Fuel Filter, Oil Filter, Air-conditioning Filter 27,867.28

EFT21095 19.04.2013 The Paper Company Of Australia Pty Ltd A4 Paper 1,856.25

EFT21096 19.04.2013 Pilbara TAFE

Moonrise Theatre Amphitheatre Venue Hire - March 2013, Training Room Hire 27.03.2013, Certificate IV Project Management - 08.04.2013 8,716.00

EFT21097 19.04.2013 PRD Engineering Shaft Repairs 453.92

EFT21098 19.04.2013 Pilbara Copy Service Photocopier Maintenance And Repairs 651.44

EFT21099 19.04.2013 Pilbara Newspapers Pty Ltd (Pilbara Echo)

Pilbara Echo Advert - Disability Access Meeting, Youth Leadership Groups, Laser Tag, Freestyle Weekend, Community Forums, RAW Dance Workshop, Seniors Quiz, Grants Workshops, Moonrise Cinema Timetable 5,224.06

EFT21100 19.04.2013 Paintball Eruption 50% Deposit For Paintball Eruption - 11.05.2013 11,935.00

EFT21101 19.04.2013 Poolwerx Karratha 15 Teesdale Place - Repair Pool Pump 365.72

EFT21102 19.04.2013 Paramount Pictures Australia Moonrise Theatre - Screening Fee For Jack Reacher 615.15

EFT21103 19.04.2013 Prompt Fencing Pty Ltd

Wickham Lions Park - Removal Of Old Chain Link Fence and Installation of New Galvanised Bollards 25,080.00

EFT21104 19.04.2013 Roy Galvin & Co Pty Ltd Tap Adaptors 37.66

EFT21105 19.04.2013 Red Dot Stores The Youth Shed - Materials For Photo Booth 44.90

EFT21106 19.04.2013 Raw Dance Company Pty Ltd The Youth Shed - Workshops April School Holiday Program 8,800.00

EFT21107 19.04.2013 Rehbein Airport Consulting Airport Master Plan And Land Use Brief Consultant To March 2013 7,469.00

EFT21108 19.04.2013 Reface Industries Pty Ltd Karratha Library - Disc Cleaner and Consumables 3,450.00

EFT21109 19.04.2013 Amcap (Formerly Skipper Truck Parts) Evaporator, Tail Light, Air-conditioning Filter 842.81

EFT21110 19.04.2013 Kmart Karratha The Youth Shed - Replacement Tennis Balls Video Games, 7 Mile Waste - Kettle 85.00

EFT21111 19.04.2013 Decor8 Australia Pty Ltd Wickham Library - Steam Clean Outside Bldg 880.00

EFT21112 19.04.2013 Broometown Holdings T/a Subway Karratha Budget Review - Catering 20.03.2013 52.50

EFT21113 19.04.2013 Stott & Hoare KLC - Nortel IP Deskphones 9,743.80

EFT21114 19.04.2013 Seek Limited Advertising - Director Corporate Services 92.54

EFT21115 19.04.2013 Saving Animals From Euthanasia SAFE MOU Dog Payment - Payment 4 6,250.00

EFT21116 19.04.2013 Statewide Turf Services Karratha Airport - Mowing & General Gardening 09.03.2013 2,645.68

EFT21117 19.04.2013 Shelf Cleaning Services Pty Ltd 41 Delambre Mews - Carpet Shampoo, 23 Rodgers Way - General House Clean 825.00

EFT21118 19.04.2013 Designa Sabar Pty Ltd Remote Customer Service Agreement For Paid Parking System - April 2013 2,750.00

EFT21119 19.04.2013 G. Shoemark Communications Reimbursement As per Contract - February 2013 202.65

EFT21120 19.04.2013 Seatadvisor Pty Ltd Moonrise Cinema - March 2013 Ticket Sales 585.75

EFT21121 19.04.2013 Securepay Pty Ltd Walkington Theatre - Seat Advisor Transaction Fee 27.82

EFT21122 19.04.2013 Startrack Express (AAE Retail Pty Ltd) Freight 66.82


Page 25


EFT21123 19.04.2013 Scope Business Imaging Photocopier Maintenance And Repairs 13,030.26

EFT21124 19.04.2013 Sunset Events REAF Closing Concert - Research & Presentation of Options 23,375.00

EFT21125 19.04.2013 Jason Swalling Refund - Planning Fees Not Required App No. P3201 139.00

EFT21126 19.04.2013 Triangle Filtration No.1B Pegs Creek Tanks - 100mm Stainless Inline Electric Filtaworx Filter 17,314.00

EFT21127 19.04.2013 Tradelink Plumbing Supplies KTA Airport - Reticulation Controller 135.94

EFT21128 19.04.2013 T-Quip Pulley 154.10

EFT21129 19.04.2013 Tox Free (Karratha) Pty Ltd Locate Services Work Site The Esplanade Dampier 2,362.80

EFT21130 19.04.2013 State Library of WA (Office of Shared Services) Libraries - Lost And Damaged Items Charges 114.40

EFT21131 19.04.2013 20th Century Fox Film Distributors Pty Ltd Walkington Theatre - Screening Fee Lincoln 366.00

EFT21132 19.04.2013 P. Trestrail Study Assistance 2,219.85

EFT21133 19.04.2013 Traffic Management Plan Service

Traffic Management Plan For Culvert On The Esplanade Dampier 550.00

EFT21134 19.04.2013 Thinc Projects Australia Pty Ltd KEC - Demolition Stage 2 5,500.00

EFT21135 19.04.2013 To70 Aviation (Australia) Pty Ltd

Karratha Airport - Consultancy Services For Stage One International Route Development 4,080.22

EFT21136 19.04.2013 UDLA Roebourne LSP Consultation - Commencement Of Phase 2 17,447.74

EFT21137 19.04.2013 Universal Pictures International Australasia Pty Ltd

Moonrise Cinema Screening Fee for ParaNorman 124.75

EFT21138 19.04.2013 Karratha Timber & Building Supplies (formerly Versatile)

Depot - Drill Bits Nuts Spanner Set Socket Set 693.81

EFT21139 19.04.2013 S. Vertigan Mileage - Councillor/Committee Meetings 15/11/12 To 18/03/13 127.08

EFT21140 19.04.2013 VDM Construction (Western Operations) Pty Ltd Rates Refund For Assessment A45468 2,714.45

EFT21141 19.04.2013 Village Roadshow Pty Ltd Walkington Theatre - Film License Safe Haven 350.70

EFT21142 19.04.2013 Westrac Equipment Pty Ltd 725 Dump Truck 4000Hr Service 5,478.47

EFT21143 19.04.2013 Woolworths (WA) Ltd TTI Kiosk, PBFC, KEC, The Youth Shed - Café Stock 2,064.94

EFT21144 19.04.2013 Wormald Australia Pty Ltd Karratha Airport - Investigate Flashing Light On Fire Alarm Panel 544.50

EFT21145 19.04.2013 WA Library Supplies Wickham Library - Items For Library Refurbishment 3,055.83

EFT21146 19.04.2013 Wren Oil 7 Mile Waste - Collection & Recycling Of Used Oil 127.05

EFT21147 19.04.2013 Wurth Australia Pty Ltd Workshop Consumables 666.24

EFT21148 19.04.2013 Beverley White

Catering Supplied - Community Safety And Crime Prevention Workshop - 11.04.2013 - 40 People 600.00

EFT21149 19.04.2013 WA Circus School Workshops With WACS - Make a Move - April 2013 2,860.00

EFT21150 19.04.2013 Peter Gregory Webster Rates Refund For Assessment A14544 1,705.52

EFT21151 19.04.2013 Yakka Pty Ltd Employee Uniforms 3,030.41

EFT21152 19.04.2013 Zeros Pty Ltd TTI Kiosk - Repairs To Coffee Machine 1,936.00

EFT21153 19.04.2013 Atom Supply Galvanised Wire Rope, Wood Tek Screws 431.73

EFT21154 19.04.2013 Blackwoods (Atkins Carlyle Ltd)

Grinder Angle 125mm, Reflective Barrier, Galvanised Chain Link, Metal Lobby Pin, Bar Wrecking 3,485.92

EFT21155 19.04.2013 A Noble & Son Ltd - WA Division Wire Rope Sling 102.63

EFT21156 19.04.2013 Protector Alsafe Bolle Blast Goggles, Safety Boots, Gloves 886.91

EFT21157 19.04.2013 Attorney-General's Department Auscheck Lodgement For March 2013 1,274.00

EFT21158 19.04.2013 Abberfield Industries Pty Ltd KEC - Light Tokens 207.90

EFT21159 19.04.2013 Assetic Australia Pty Ltd

MyData Artworks Module Upgrade - Annual Support and Maintenance January 2013 To June 2013 4,400.00

EFT21160 19.04.2013 Apprenticeships Australia Managed Apprentice - Bien Le For March 2013 366.67

EFT21161 19.04.2013 Avdata Australia Karratha Airport - Miscellaneous Billing Charges For February 2013 1,041.73


Page 26


EFT21162 19.04.2013 Ausco Modular Pty Limited Depot - Lease Of Portable Office March 2013 3,466.06

EFT21163 19.04.2013 Airport Security Pty Ltd ASIC Security Cards 940.00

EFT21164 19.04.2013 Alliance Power And Data

Karratha Airport - Superintendent's Representative For HV/LV Upgrade Project Progress Claim 18/02/13 To 17/03/13 8,203.69

EFT21165 19.04.2013 ARUP Pty Ltd Statutory Planning Support Services 30.01.2013 588.50

EFT21166 19.04.2013 Advam Pty Ltd Karratha Airport - Advam Services March 2013 407.88

EFT21167 19.04.2013 Analytical Reference Laboratory (WA) Pty Ltd 7 Mile Waste - Analysis Of 8 Bores 2,623.50

EFT21168 19.04.2013 Adage Furniture Divano Lounge Suite 2,462.35

EFT21169 19.04.2013 Ampac Debt Recovery Debt Recovery Costs - Qantas Airways Limited March 2013 19,212.61

EFT21170 19.04.2013 Acromat Pty Ltd KLC - Beach Volleyball Ground Sleeves 1,006.18

EFT21171 19.04.2013 Barth Bros Automotive Machine Machine Bolt Holes 123.80

EFT21172 19.04.2013 BOC Limited Cylinder Renewals - Monthly Charges 480.64

EFT21173 19.04.2013 BP Roebourne Fuel 618.07

EFT21174 19.04.2013 Bunzl Ltd Toilet Tissue, Hand Towels 1,868.57

EFT21175 19.04.2013 BC Lock & Key

Administration Office - Repair External Lock, Pegs Creek Pavilion - Recode Keys And Locks 717.20

EFT21176 19.04.2013 Wickham Service Station Field 580.66

EFT21177 19.04.2013 The Bay Village / ESS NYFL Pty Ltd

Catering - Business Process Mapping Training 26/3/2013 555.84

EFT21178 19.04.2013 BEST Consultants Karratha Leisureplex - Electrical Consulting Services 616.00

EFT21179 19.04.2013 Bristow Helicopters Australia Pty Ltd

Refund - Double Payment of Debtors Invoice #70971 641.89

EFT21180 19.04.2013 BBC Entertainment Cossack Family Day - Dorothy The Dinosaur Expenses 7,600.00

EFT21181 19.04.2013 Building Commission (Building Services Levy) BSL March 2013 - Building Permits 17,331.16

EFT21182 19.04.2013 Bridgestone Australia Pty Ltd Replacement Tyres And Repairs 4,779.34

EFT21183 19.04.2013 Caitlin Breheny Refund - Swimming Lessons 159.60

EFT21184 19.04.2013 M. Bowles Reimbursement Of Flights From Adelaide To Karratha 01.04.2013 521.57

EFT21185 19.04.2013 Centurion Transport Co Pty Ltd Freight 119.41

EFT21186 19.04.2013 Coates Hire Operations 7 Mile Waste - Hire Of Cyclonic Office Complex 28.02.2013 - 31.03.2013 4,804.38

EFT21187 19.04.2013 Coca-Cola Amatil (Holdings) Ltd TTI Kiosk, KEC, PBFC - Drinks Stock 12,855.22

EFT21188 19.04.2013 Covs Parts Pty Ltd (formerly Coventry Group Ltd)

Batteries, Dust Mask, Plastic Bucket, Stanley Knife, Distilled Water 2,011.64

EFT21189 19.04.2013 Cabcharge Australia Pty Ltd Cabcharge March 2013 455.02

EFT21190 19.04.2013 Chemform Odour Neutraliser, Cream Cleanser, Dishwashing Liquid 851.07

EFT21191 19.04.2013 Clark Rubber - Geraldton Rubber Ute Mat 990.00

EFT21192 19.04.2013 Coral Coast Print Pty Ltd Business Cards - Director Development Services 141.90

EFT21193 19.04.2013 I. Chapman Study Assistance - April 2013 550.00

EFT21194 19.04.2013 Cleverpatch Pty Ltd Karratha Library - Craft Supplies And Equipment 3,857.67

EFT21195 19.04.2013 Coral Coast Electrical Walkington Amphitheatre - Electrical Upgrade Of Kiosk 3,574.66

EFT21196 19.04.2013 Chris Sayer Consulting Planning Application Assessment - Consultation Fees March 2013 7,128.00

EFT21197 19.04.2013 Commercial Aquatics Australia Pty Ltd

KAC - Replacement Chlorine Probe For Ezitrol 1,291.60

EFT21198 19.04.2013 Canteen Australia Bandanna Day 2012 Payment 200.00

EFT21199 19.04.2013 Chenin Grove Pty Ltd Refund - Overpayment of Planning Application Fee P3268 282.00

EFT21200 19.04.2013 David Gray And Company Pty Limited Stock - 20 Ltr Roundup Attack 869.00

EFT21201 19.04.2013 David Golf & Engineering Pty Ltd Golf Course - 7 Flag Poles 1,733.60


Page 27


EFT21202 19.04.2013 D & S Wells (WA) Pty Ltd Repairs To Roller Mower 1,333.87

EFT21203 19.04.2013 E & MJ Rosher Pty Ltd Chute Clear 2,167.50

EFT21204 19.04.2013 Environmental Industries Cattrall Park - Contract Mtce March 2013 21,133.11

EFT21205 19.04.2013 Earthcare Landscapes Bulgarra Playground Development Stage 1 - Maintenance March 2013 2,439.18

EFT21206 19.04.2013 Ezi-Hose Pty Ltd Plant Repairs 1,341.17

EFT21207 19.04.2013 Ergolink Karratha Library - Furniture 3,922.85

EFT21208 19.04.2013 Farinosi & Sons Pty Ltd Concrete 699.60

EFT21209 19.04.2013 Chubb Fire Safety Ltd Depot - Reinstall Extinguishers 726.93

EFT21210 19.04.2013 Fortesque Bus Service Pty Ltd Community Bus Service Sundays - March 2013 4,013.29

EFT21211 19.04.2013 Fire And Safety WA Respirators, Firefighting Jacket And Helmets, Torch, Torch Holder 1,653.67

EFT21212 19.04.2013 Freestyle Now Freestyle NOW Competition 07.04.2013 3,476.00

EFT21213 19.04.2013 Farno McMahon Pty Ltd Rates Refund - Assessment A78883 292.84

EFT21214 19.04.2013 Grace Removals Group

Removal Costs For Relocating Karratha Library And Local History Office To TAFE Building 23,780.25

EFT21215 19.04.2013 Golden Hiabs Transport Scissor Lift 26.03.2013 - 27.03.2013 572.00

EFT21216 19.04.2013 Global Security Management (WA)

Nightly Security Patrols Shire Facilities - March 2013 6,820.00

EFT21217 19.04.2013 Glidepath Australia Pty Ltd Karratha Airport - Full BHS Maintenance Inspection 25.03.2013 - 28.03.2013 14,759.80

EFT21218 22.04.2013 Pindan Contracting Pty Ltd

Karratha Leisure Complex Construction As Per Tender G06-10/11 And Subsequent Design Variations Progress Claim 23 3,008,783.62

EFT21219 24.04.2013 G. Bailey Sitting Fee April 2013 866.66

EFT21220 24.04.2013 J. Lally Sitting Fee April 2013 866.66

EFT21221 24.04.2013 E. Smeathers Sitting Fee April 2013 866.66

EFT21222 24.04.2013 F. White-Hartig Local Government Allowance April 2013 6,450.00

EFT21223 24.04.2013 B. Margaret Sitting Fee April 2013 866.66

EFT21224 24.04.2013 L. Peter Local Government Allowance April 2013 2,116.66

EFT21225 24.04.2013 J. Miller Sitting Fee April 2013 866.66

EFT21226 24.04.2013 J. Pritchard Sitting Fee April 2013 866.66

EFT21227 24.04.2013 M. Benjamin Saylor Sitting Fee April 2013 866.66

EFT21228 24.04.2013 S. Vertigan Sitting Fee April 2013 866.66

EFT21229 24.04.2013 Davis Langdon Australia Pty Ltd

7 Mile Waste - Landfill Facility Redevelopment Project Management March 2013 2,397.01


EFT21231 24.04.2013 Dept Of Housing & Works Payroll Deductions 763.80

EFT21232 24.04.2013 Shire of Roebourne Social Club Payroll Deductions 762.00





EFT21237 30.04.2013 The Haines Superannuation Fund Superannuation Contributions 607.63

EFT21238 30.04.2013 WA Local Govt Superannuation Plan Superannuation Contributions 237,407.20


EFT21240 30.04.2013 Statewide Super Superannuation Contributions 1,303.12

EFT21241 30.04.2013 QSUPER Superannuation Contributions 875.84

75812 20.03.2013 A. Otto Cancelled Cheque -600.00

75821 02.04.2013 Shire Of Roebourne Payroll Deductions 1,438.46

75822 02.04.2013 Australian Services Union (ASU/MEU Div.) Payroll Deductions 870.20

75823 02.04.2013 Lgrceu Payroll Deductions 97.00

75824 03.04.2013 Australian Super Superannuation Contributions 5,935.83

75825 03.04.2013 Colonial First State Firstchoice Super Superannuation Contributions 1,856.69

75826 03.04.2013 Cbus Superannuation Contributions 198.12

75827 03.04.2013 North Personal Super Fund Superannuation Contributions 1,175.38


Page 28


75828 03.04.2013 AMP Flexible Lifetime Superannuation Fund Superannuation Contributions 842.14

75829 03.04.2013 Australian Super Corporate Division Superannuation Contributions 1,134.90

75830 03.04.2013 ANZ Smart Choice Super Superannuation Contributions 118.94

75831 03.04.2013 BT Super For Life Superannuation Contributions 875.85

75832 03.04.2013 Catholic Super & Retirement Fund Superannuation Contributions 604.59

75833 03.04.2013 CARE Super Superannuation Contributions 475.76

75834 03.04.2013 Hesta Superannuation Superannuation Contributions 1,895.78

75835 03.04.2013 HostPlus Superannuation Superannuation Contributions 1,483.03

75836 03.04.2013 Mtaa Superannuation Fund Superannuation Contributions 349.26

75837 03.04.2013 MLC Nominees Pty Ltd Superannuation Contributions 655.00

75838 03.04.2013 MLC Masterkey Superannuation Superannuation Contributions 626.42

75839 03.04.2013 Navigator Australia Limited (Aviva Investment Services) Superannuation Contributions 721.31

75840 03.04.2013 Rest Superannuation Superannuation Contributions 4,754.65

75841 03.04.2013 Superwrap Personal Super Plan Superannuation Contributions 401.70

75842 03.04.2013 Sunsuper Pty Ltd Superannuation Contributions 1,366.92

75843 03.04.2013 TWUSUPER Superannuation Contributions 1,035.63

75844 03.04.2013 Tasplan Superannuation Contributions 946.12

75845 04.04.2013 Nickol Junior Soccer Club Reimbursement - Light Tokens 714.00

75846 04.04.2013 Telstra Corporation Ltd ISDN Telephone Usage 1,068.84

75847 04.04.2013 Horizon Power Electricity Charges 38,226.46

75848 04.04.2013 Water Corporation Water Charges 12,317.31

75849 04.04.2013 Collins Booksellers Karratha Karratha Library - New Resources 4,900.33

75850 04.04.2013 Department of Transport Plant Transfer Fee 116.00

75851 04.04.2013 Karratha Adventure Sports BA Cylinder Refill 90.00

75852 04.04.2013 Karratha Netball Association Reimbursement - Light Tokens 2,572.50

75853 04.04.2013 United Party Hire Moonrise Cinema - Commercial Fan Hire 82.50

75854 04.04.2013 Mavis Westerman Rates Refund For Assessment A53058 473.99

75855 04.04.2013 Health On The Move Additional Health Risk Assessments 11.02.2013 - 15.02.2013 9,240.00

75856 04.04.2013 Jason Signmakers SOR Public Liability Signs 2,530.00

75857 04.04.2013 McLeods & Co Barristers And Solicitors Legal Advice 6,816.70

75858 04.04.2013 Allana Tostevin Community Funding - Dancers To Perform in Disneyland and Attend Dance Workshops 600.00

75859 10.04.2013 Telstra Corporation Ltd Mobile Phone Charges, Telephone And Internet Charges 8,050.66



75862 11.04.2013 Shire Of Roebourne Petty Cash Reimbursement 1,236.40

75863 18.04.2013 St Pauls Primary School Bucks For Bags Donation For Clean Up 14.04.2013 - 50 Bags 300.00

75864 18.04.2013 Fines Enforcement Registry (Dept Of Attorney General)

Enforcement Certificate Lodgement For Unpaid Fines 430.00

75865 18.04.2013 Fines Enforcement Registry (Dept Of Attorney General)

Enforcement Certificate Lodgement For Unpaid Fines 43.00

75866 19.04.2013 Building And Construction Industry Training Fund (BCITF) BCITF Receipts March 2013 34,946.47

75867 19.04.2013 Eaton Building Vehicle Crossover Subsidies 1,509.75

75868 19.04.2013 Karratha Adventure Sports No.2 Gap Ridge WWP - Fill BA Bottles 220.00

75869 19.04.2013 Telstra Corporation Ltd Broadband Ethernet Charges, Telephone 549.36

75870 19.04.2013 3 Hutchison Telecommunications Aust. SES Messaging Service 187.97

75871 19.04.2013 Horizon Power Electricity Charges 53,039.81

75872 19.04.2013 Cancelled Cheque 0.00


75874 19.04.2013 P. Hicks Refund Of Planning Application Search Fee 34.00

75875 19.04.2013 Jason Signmakers Traffic And Street Signs 355.30

75876 19.04.2013 McLeods & Co Barristers And Solicitors Legal Advice 22,627.76


Page 29


75877 19.04.2013 Dave Luxton Refund - Lost Parking Ticket Fee 12.03.2013 51.00

75878 19.04.2013 Dept. Of Planning & Infrastructure - Plates SoR Plates - 2379R 150.00

75879 19.04.2013 Professionals PHR Karratha Refund - Overpayment of Rates 45.00

75880 19.04.2013 Target Australia Pty Ltd Cancelled Cheque 0.00

75881 19.04.2013 CPA Australia KPI's Linking Operations With Strategy. Self Paced Course 395.00

75882 19.04.2013 Marion Cheedy Refund Of Dog Registration And Impoundment Fee 90.00

75883 24.04.2013 Shire Of Roebourne Cleaverville Caretakers Float - Camping Season Starting 01.05.2013 300.00


75885 24.04.2013 Australian Services Union (ASU/MEU Div.) Payroll Deductions 870.20

75886 24.04.2013 Lgrceu Payroll Deductions 97.00

75887 26.04.2013 Telstra Corporation Ltd Telephone Charges 15,631.39

75888 30.04.2013 Australian Super Superannuation Contributions 6,641.14

75889 30.04.2013 Colonial First State Firstchoice Super Superannuation Contributions 1,894.29

75890 30.04.2013 North Personal Super Fund Superannuation Contributions 1,175.38

75891 30.04.2013 AMP Flexible Lifetime Superannuation Fund Superannuation Contributions 410.63

75892 30.04.2013 Australian Super Corporate Division Superannuation Contributions 1,288.41

75893 30.04.2013 ANZ Smart Choice Super Superannuation Contributions 753.29

75894 30.04.2013 BT Super For Life Superannuation Contributions 942.37

75895 30.04.2013 BT Super For Life Superannuation Contributions 1,117.85

75896 30.04.2013 Catholic Super & Retirement Fund Superannuation Contributions 911.88

75897 30.04.2013 CARE Super Superannuation Contributions 792.94

75898 30.04.2013 Hesta Superannuation Superannuation Contributions 1,956.57

75899 30.04.2013 HostPlus Superannuation Payroll Deductions 5,970.67

75900 30.04.2013 Mtaa Superannuation Fund Superannuation Contributions 1,009.50

75901 30.04.2013 MLC Nominees Pty Ltd Superannuation Contributions 655.00

75902 30.04.2013 MLC Masterkey Superannuation Superannuation Contributions 626.42

75903 30.04.2013 OnePath Masterfund Superannuation Contributions 290.90

75904 30.04.2013 Rest Superannuation Superannuation Contributions 5,277.38

75905 30.04.2013 Superwrap Personal Super Plan Superannuation Contributions 394.14

75906 30.04.2013 Sunsuper Pty Ltd Superannuation Contributions 1,366.92

75907 30.04.2013 TWUSUPER Superannuation Contributions 810.49

75908 30.04.2013 Tasplan Superannuation Contributions 946.12

DD17670.1 28.03.2013 Western Australian Treasury Corp Loan Repayment 3,429.17

DD17695.1 12.03.2013 Westpac Corporate Credit Cards Corporate Credit Card Repayment 32,004.17

DD17747.1 15.04.2013 SG Fleet Australia Pty Ltd Monthly Vehicle Lease Payment 13,703.43

DD17750.1 10.04.2013 Western Australian Treasury Corp Loan Repayment 938,859.83

DD17754.1 09.04.2013 Western Australian Treasury Corp Loan Repayment 4,210,609.99

15,473,034.00

21.03.2013 Shire of Roebourne Wages 4,080.43


28.03.2013 Shire of Roebourne Payroll FE: 27.03.2013 672,115.53




2,034,861.26

Total Payments 17,507,895.26


Page 30

CARRIED



Page 31

9.2 FINANCIAL STATEMENT FOR PERIOD ENDING 31 MARCH 2013

File No: FM.19


Reporting Author: Management Accountant

Date of Report: 30 April 2013

Applicant/Proponent: Not applicable


Attachment(s) Statement of Financial Activity – Variance Commentary

PURPOSE To provide a summary of Council’s financial position for the period ending 31st March 2013. BACKGROUND In accordance with the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996, a Statement of Financial Activity is required to be presented to Council as a minimum requirement. Regulation 34(4) states that a statement of financial activity, and accompanying documents, are to be;

1) presented to the Council; (a) At the next ordinary meeting of Council following the end of the

month to which the statement relates; or (b) If the statement is not prepared in time to present it to the meeting

referred to in (a) over, to the next meeting of Council after that meeting; and

2) Recorded in the minutes of the meeting at which it is presented.

In accordance with Regulation 34 (5), a report must be compiled on variances greater than the materiality threshold adopted by Council ($10,000 or 10% whichever is the greater). As this report is composed at a programme level, variance commentary considers the most significant items that comprise the variance. The following table is a summary of the Financial Activity Statement Report compared to the Budget as at 31st March 2013:


Page 32

FINANCIAL MANAGEMENT SUMMARY Statement of Financial Position Total Current Assets decreased by 9.46% from February to March due to payments received from current debtors and rates. Current Liabilities have decreased by 19.02% from February to March due to trade creditors invoice payments processed.


Page 33

Financial Ratios

Operating Sustainability

Operating Surplus/Rates Revenue

Target - Greater than or equal to

40%

65.70%

Liquidity Ratios

A measure of a local

government's liquidity and its

ability to meet its short term

financial obligations from

unrestricted current assets

Current Assets less Restricted

Assets/Current Liabilities less

liabilities associated with

Restricted assets

Debt Ratios

An indicator of a local

government's ability to generate

sufficent cash to cover its debt

payments

Operating revenue less Operating

expenses except interest expense

and depreciation/Principal and

interest Expense

Target - more than 2- The higher

the better

10.15

4.5

Council is on track to achieve the Original

Budget projection of 42%. YTD ratio is

reflective that Rates Revenue is recognised at

the start of the financial year with expenditure

spread over the full financial year.


Budget projection of 1.11 which achieves the

greater than on target comfortably. YTD ratio

is reflective that Council holds sufficient Cash

to meet its expenditurecommitments over the

remainder of the financial year.

Council will exceed both the Target and

Projected position at the end of the financial

year due to undertaking a Debt Reduction

process through the statutory March Budget

Review process. Identified surplus funds are

being utilised to bring forward the payout of

existing Loans.

DescriptionOriginal Budget

2012/13

Council exceeds the indicative Maximum

Target Band provided by the Department of

Local Government due to the Fees and

Charges generaterd by its Reserve backed

Airport and Waste Service operations.


Budget target as Fee and Charges revenue is

anticipated to provide a further increase in the

YTD surplus at 30 June 2013.

37%

42%

1.11

Debt Service Cover

Ratio

Ratio

Description of Ratio/Indicative

Target Rangesprovided by Dept

of Local Government

YTD Result

Operating Surplus

Ratio

An indicator of the extent to

which revenue raised not only

covers operational expenses, but

also provides for capital funding

Target between 0% and 15% 30.50%

5.80

Rates Coverage

An indicator of a local

government's ability to cover its

costs through its own tax revenue

efforts

Rates Revenue/Total Expenses

Current Ratio

Target - greater than or equal to 1

37,705,261

----------------

28,895,871

28,895,871

----------------

43,984,812

22,143,577

----------------

3,821,142

41,259,695

----------------

4,065,278


Page 34

Debtors Schedule Total Trade Debtors decreased by 29% or $2,912,946 in the period due to invoice to the Department of Regional Australia (RDAF) for Claim 5 of grant funds for the Karratha Leisureplex have now been received in March. Stringent debt collection on outstanding debts greater than 30 Days continues. Outstanding balances in each aging period in excess of $5,000 were as follows:

90 Days

$271,571 – Dept Regional Development (Roebourne Visioning/Masterplan) –

SINCE PAID

$16,592 - Karratha Air Logistics (monthly lease fees, electricity usage and accrued

interest) - currently with debt collection agency

$5,113 – Wheeler Nominees (WA) (Airport ground lease fees)

$5,009 – 20*20 Pty Ltd (In Administration)

60 Days

$39,465 - Qantas (landing fees) – SINCE PAID

$160,904 - Qantas/Airlink (landing fees) – SINCE PAID

$15,015 – Landcorp

$10,920 – Community and Youth Training (Youth Shed venue hire)

30 Days

$636,282 – Qantas Airways (landing fees) – SINCE PAID

$149,436 – Alliance Airlines (Jan-Mar landing & passenger fees)

$503,344 – Qantas Airways (Passenger fees) – SINCE PAID

$278,912 – Virgin Blue – HALF SINCE PAID

$13,489 – Budget Rent a Car – SINCE PAID

$44,243 – CHC Helicopters – SINCE PAID

$169,404 – Tox Free – PART SINCE PAID

$46,699 – Instant Waste Management – SINCE PAID

$17,600 – Horizon Power – SINCE PAID

$36,139 – Skywest Airlines – SINE PAID

$19,029 – Karratha Community House – PAYMENT PLAN IN PLACE

$12,143 – Transpacific Industrial Solutions – SINCE PAID

The outstanding rates balance has decreased due to continued rates payments with the fourth rates instalment due in March.


Page 35

Capital Expenditure The Shire has a 2012/13 current Capital Expenditure budget of $71.7 million. This represents a significant increase in capital spend on the prior years actual spend of $52.8 million. The majority of the budget is associated with major Community & Recreation building and infrastructure projects that commenced in late 2011/12 such as the Karratha Leisureplex. Actual expenditure for the month was $7,512,195 against a budgeted figure of $9,425,282.


Page 36

Cash and Investments The Reserve Bank cash rate (overnight money market interest rate) remained unchanged during the month of March at 3.0%. Due to the requirement for remaining Royalties for Regions reserve funds invested with Western Australian Treasury Corporation to remain at call, the interest rate received for these funds in March was 2.95%. Taking into account current cash flow requirements and after seeking quotes with 5 investment institutions $50 million of Reserve funds was re-invested in February as follows: $25 million was reinvested at 4.46% for a period of one month and $20 million was reinvested at 4.3% for a period of 3 months to maximise interest earnings. For information purposes the highest 5 month rate offered by theses institutions was 4.3%, however this was not considered due to the limitations of a longer investment term on cash flow requirements. The Municipal funds held with Westpac Bank earned 2.51% interest on balances between $1,000,000 and $5,000,000 in the everyday account and 3% on the Maxi-Direct Muni Account to maximise interest earnings.

DEBT/LOAN BALANCES As at 31 March 2013 Council had an outstanding loan balance of $11.3m with a projected 30 June 2013 loan balance of $56,000 (12/13 Original Budget outstanding Debt balance $20.1m inclusive of new borrowings for the Karratha Leisureplex) being a Self Supporting Loan for the Chamber of Commerce. Council through its November 2012 and March 2013 budget reviews has undertaken to bring forward the repayment of Debt


Page 37

The financial statements for the reporting period are provided as an attachment in the form of:

- Financial Activity Statement Report - Operating Revenue and Expenses by Nature & Type - Operating and Capital Variance Commentary by Programme Area - Net Current Asset Position - Statement of Financial Position (Balance Sheet) - Cash and Cash Equivalent Note - Schedule of Divisional Financial Activity

LEVEL OF SIGNIFICANCE Financial integrity is of extreme significance to the viability of the Shire but also as custodian of community assets and service provision. An ability to monitor and report in financial operations, activities and capital projects is imperative to ensuring that financial risk is managed at acceptable levels of comfort. The ability for the Shire of Roebourne to remain financially sustainable is a significant strategy for a region that is continually under pressure from the resources industry, private enterprise and State Government obligations for the development of infrastructure and servicing needs. COUNCILLOR/OFFICER CONSULTATION Executives and Management have been involved in monthly reviews of their operational and departmental budgets and notifying the Financial Services team of trends and variances arising from their operational areas. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Section 6.4 of the Local Government Act 1995 requires for the preparation of financial reports.

6.4. Financial report

(1) A local government is to prepare an annual financial report for

the preceding financial year and such other financial reports

as are prescribed.

(2) The financial report is to —

(a) Be prepared and presented in the manner and form

prescribed; and

(b) Contain the prescribed information. The prescribed format has been determined in Regulation 34 of the Local Government (Financial Management) Regulations, 1996. POLICY IMPLICATIONS The Shire’s financial reporting is prepared in accordance with Accounting Policy CF1. This is reviewed periodically to ensure compliance with legislative and statutory obligations. FINANCIAL IMPLICATIONS The report represents the financial position of the Council at the end of March 2013 with a current amended full year balanced budget and actual surplus year to date reported of $17,271,578 which is largely due to capital expenses being behind budget.


Page 38

STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 4.d.1.3 Provide transparent and accountable financial

information required by the Local Government Act, Code of Accounting Practice, Australian Accounting Standards and Local Government regulations

Our Services: 4.d.1.3.2 Prepare the monthly financial statements and reports to council

RISK MANAGEMENT CONSIDERATIONS Astute financial management backed by strong internal controls, policies and monitoring will ensure risks are assessed regularly and managed appropriately. Expenditure and revenue streams are monitored against approved budgets by management and the financial team with material variances being reported. It is incumbent on all managers that any perceived extraordinary variances that have, or likely to have, had occurred are escalated immediately for consideration by Executive and/or Council.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation.

RELEVANT PRECEDENTS This is a routine process alerting Council of the current financial position of the Shire of Roebourne. DELEGATED AUTHORITY Officers have delegations within their duties to procure, carry out or receive monies. There is no delegation otherwise to receive these financial reports without being presented to Council. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per the Officer’s recommendation. Option 2 That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 RESOLVES to:

1. RECEIVE the Financial Reports for the financial period ending 31 March 2013

and

2. APPROVE the following actions:

a. ______________________

b. ______________________


Page 39

Option 3 That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 RESOLVES to NOT RECEIVE the Financial Report for the financial period ending 31 March 2013.

CONCLUSION Council is obliged to receive the monthly financial reports as per statutory requirements. Details in regards to the variances and the commentary provided are to be noted as part of the report.

OFFICERS RECOMMENDATION / COUNCIL RESOLUTION

Res No : 152477

MOVED : Cr Smeathers SECONDED : Cr Bertling That Council by SIMPLE Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 resolves to RECEIVE the Financial Reports for the financial period ending 31 March 2013.


Page 40

In accordance with the materiality threshold adopted by Council for the reporting of variances in Operating Revenue and Expenses classified according to nature and type, the following comments are made to provide an explanation of the over variances. 1 Operating Revenue

Operating revenue is over the year to date amended budget by $121,113 which represents a variance of 0.15%. 1.1 Fees & Charges Revenue: Over budget by $2,676,390 – 8.35%

Major variances include higher than budgeted income for Waste Services of $1,154,181, Karratha Airport income of $834,727, Walkington Theatre event income $513,734 and Town Planning income of $105,352.

1.2 Contributions, Reimbursements and Donations: Under budget by $2,771,891 – (33.09%) Variance can be predominantly attributed to being below budget for funding of Karratha Leisureplex ($2,500,000) and offsetting fee & charges above the Walkington theatre event income of ($500,000).

1.3 Interest Earned Revenue: Under budget by $130,846 – 5.44%

Variance is due to timing differences relating to budgeted interest on reserves for March being lower than expected due to large reserve fixed deposit/s maturing in April.

1.4 All Other Revenue: Under budget by $73,282 – (6.30%)

Insurance settlement relating to KAC tornado claim was received in March as well as a number of minor differences across the Shire.


Page 41

2 Operating Expenditure Operating expenditure is under the year to date amended budget by $3,593,320 which represents a variance of 7.55%. 2.1 Materials & Contracts Expenditure: Under budget by $2,131,695 - (14.26%)

Due to various major variances in operating expenditure being lower than budgeted for an extensive variety of items across the Shire including Karratha Airport various operating expenses of $786,394, Dampier Highway Streetscape of $99,809, Corporate office expenses $65,620, IT Services expenses $174,635, Parks & Gardens Maintenance $29,003, Local Planning Strategies of $196,486, Litter Control of $93,890, Asset Management expenses of $29,730, Projects Executive services $100,536, 40 Mile Beach expenses of $55,919, Footpath & Effluent Tank Maintenance of $160,318, Business Improvement expenditure $59,759, Jaburara Heritage Trail expenses of $47,887, Karratha Library Contribution $41,054, Support Services for Statutory planning expenses of $27,552 and Walkington Theatre event expenditure of $55,098. Offset by ahead of budget year to date expenditure on Asbestos Remediation Project $496,309.

2.2 Interest Expenditure: Under budget by $742,269 - (57.15%)

Variance is due to reversal of accrued interest expenditure for interest on loan repayments for 2011/12 and due to payout of loans from March budget review to occur.

2.3 Utilities Expenditure: Under budget by $516,495 - (20.38%) This variance is due to non linear actual billing of electricity/water below evenly spread budget by $332,730 for Karratha airport, $33,779 on street lighting and parks utilities, $13,085 Depot facility, and $33,080 on Pam Buchanan family centre year to date.


Page 42


Page 43

In accordance with the materiality threshold adopted by Council for the reporting of variances by programme in the Statement of Financial Activity, Commentary has been made regarding these variances in Attachment 1: Statement of Financial Activity – variance commentary.


Page 44

Shire Of Roebourne

Statement Of Financial Activity for the period ending 31 March 2013 Note 1. Net Current Assets

Year to Date Annual Report

Actual Brought Fwd

Note 31 Mar 2013 1 July 2012

$ $

Current Assets Cash and Cash Equivalents - Unrestricted

9,673,047 180,860

Net Trust Liabilities in Muni

28,871 0 Trust - ATM Floats

0 0

Trust - Medical Services Incentive Services

0 0

Cash and Cash Equivalents - Restricted - LSL & R4R

- 0

Cash and Cash Equivalents - Restricted - Reserves 1 52,078,278 76,228,218

Cash - Restricted Unspent Grants/Contributions

394,001 394,001

Cash - Restricted Unspent Loans

0 0

Trade and Other Receivables 2 8,675,175 12,495,258

Land held for Resale - Development Costs

0 0

Inventories

620,619 513,735

Total Current Assets

71,469,990 89,812,072

Current Liabilities Trade and Other Payables

1,958,753 8,945,221

Bank Overdraft

0 0

Current Portion of Long Term Borrowings

(1,345,329) 2,163,402

Current Portion of Provisions

2,673,479 2,673,479

Total Current Liabilities

3,286,903 13,782,102

Net Current Assets

68,183,087 76,029,970

Plus (Minus) Items To Be Excluded Take Out Reserve Funds

(52,078,278) (76,228,218)

Take Out Fully Restricted Cash (Grants/Contributions)

(161,381) (161,381)

Take Out Fully Restricted Cash (Loans)

0 0

Take Out Restricted Cash (LSL)

0 0

Add Back Non Cash Provisions

2,673,479 2,673,479

Add Back Current Borrowings

(1,345,329) 2,163,402

Net Current Asset Position

17,271,578 4,477,252


Page 45

Shire Of Roebourne

Statement Of Financial Activity (cont.) for the period ending 31 March 2013 Note Explanation:

1) Reserves, Long Service Leave and Royalties for Regions (R4R – Karratha Leisure Complex) are Cash Backed

2)

Total Trade and Other Receivables 7,245,536

Total Rates Debtors Outstanding 1,434,670


Page 46

Shire Of Roebourne

Statement of Financial Position

for the period ending 31 March 2013

Actual Actual

Note 2: Balance Sheet 2012/13 2011/12

$ $

Current Assets

Cash On Hand 60,593 24,555

Cash and Cash Equivalents - Unrestricted 10,006,455 550,306

Cash and Cash Equivalents - Restricted (Trust) 3,172,870 3,279,832

Cash and Cash Equivalents - Restricted (Reserves/Muni) 52,078,278 76,228,218

Trade and Other Receivables 8,677,059 12,505,530

Inventories 620,601 513,717

Total Current Assets 74,615,856 93,102,158

Non Current Assets

Trade and Other Receivables 63,835 69,607

Property, Plant and Equipment 149,059,584 122,800,771

Infrastructure 104,290,699 84,983,637

Total Non Current Assets 253,414,118 207,854,014

Total Assets 328,029,974 300,956,172

Current Liabilities

Bank Overdrafts 0 0

Trade and Other Payables 1,958,753 8,945,221

Trust Liabilities 3,143,999 3,279,832

Long Term Borrowings (1,345,329) 2,163,402

Provisions 2,673,479 2,673,479

Total Current Liabilities 6,430,903 17,061,934

Non Current Liabilities

Long Term Borrowings 12,662,768 12,662,768

Provisions 361,050 361,050

Total Non Current Liabilities 13,023,817 13,023,817

Total Liabilities 19,454,720 30,085,752

Net Assets 308,575,254 270,870,420

Equity

Accumulated Surplus 244,815,248 182,961,193

Asset Revaluation Reserve 11,681,010 11,681,010

Reserves 52,069,586 76,228,218

Total Equity 308,565,844 270,870,420


Page 47

Shire Of Roebourne Statement Of Financial Activity


Note 3: Cash and Cash Equivalents

$

Municipal & Trust Fund Bank

Cash On Hand 60,593 Westpac on call 5,658,405 Westpac on call & Term Deposits 7,520,921

13,239,918

Reserves Fund Bank

Westpac/WATC on call & Term Deposits 52,078,278 Westpac -LSL Reserve 0

52,078,278

Total Cash 65,318,196


Page 48


by Divisions by Activities


Note 4

2012/2013 Budget

2012/2013 Amended

2012/2013 Year To Date

Budget

2012/2013 Actual To

Date

$ $ $ $

Note: Material Variance is Year to Date Amended Budget to Year to Date Actual ( => 10% or => $10,000)

EXECUTIVE SERVICES Net (Cost) Revenue to Council for Members of Council (729,465) (646,120) (525,354) (436,378)

Net (Cost) Revenue to Council for Emergency Services (70,248) 68,508 149,512 (18,965)

Net (Cost) Revenue to Council for Cossack Infrastructure Project (137,450) (137,450) (85,906) 0

Net (Cost) Revenue to Council for Executive Admin (1,597,490) (1,485,107) (1,067,761) (911,805)

Net (Cost) Revenue to Council for Vehicle Storage Temporary Contract 0 0 0 0

Net (Cost) Revenue to Council for Human Resources (1,286,173) (1,007,453) (716,930) (746,566)

Net (Cost) Revenue to Council for Public Affairs (386,655) (378,975) (292,947) (266,748)

Net (Cost) Revenue to Council for Corporate Compliance Services (1,331,615) (1,327,721) (997,261) (1,000,231)

Net (Cost) Revenue to Council for Business Improvement Process (200,097) (197,107) (165,001) (113,964)

Net (Cost) Revenue to Council for Staff Housing (558,707) (2,435,763) (5,504,782) (1,401,942)

Net (Cost) Revenue to Council for Public Services Overheads (32,750) 168,487 194,377 614,713

COMMUNITY & CORPORATE SERVICES Net (Cost) Revenue to Council for Rates 28,447,015 28,896,179 28,172,988 29,157,502

Net (Cost) Revenue to Council for General Revenue (4,120,057) (3,696,585) 3,311,981 3,352,657 Net (Cost) Revenue to Council for Rio Tinto and SOR Community Infrastructure and Services Partnership 0 (178,132) 324,423 593,273

Net (Cost) Revenue to Council for Corporate Services 3,239,032 3,709,891 1,705,647 1,550,448

Net (Cost) Revenue to Council for Information Services (581,416) (549,494) (472,213) (297,427)

Net (Cost) Revenue to Council for Television & Radio Services (28,640) (28,398) (20,790) (18,343)

Net (Cost) Revenue to Council for Cossack Art Awards (114,600) (105,709) (58,282) 133,053

Net (Cost) Revenue to Council for Tourism/Visitors Centres (510,776) (479,139) (359,349) (359,354)

Net (Cost) Revenue to Council for Aged Persons Housing 0 979 (9,021) (13,028)

Net (Cost) Revenue to Council for Youth Development (50,626) (96,926) 5,012 (1,259)

Net (Cost) Revenue to Council for Other Culture (394,891) (401,744) (303,177) (169,616)

Net (Cost) Revenue to Council for Community Development (1,579,306) (1,632,471) (876,459) (708,705)

Net (Cost) Revenue to Council for Walkington Theatre (338,439) 27,720 270,528 326,062

Net (Cost) Revenue to Council for Community Sponsorship (1,469,866) (1,505,971) (671,465) (738,890)

Net (Cost) Revenue to Council for Daycare Centres (138,637) (164,551) (225,327) (151,657)

Net (Cost) Revenue to Council for Child Health Clinics (106,492) (116,884) (84,254) (56,052)

Net (Cost) Revenue to Council for Karratha Entertainment Centre (1,761,550) (1,606,738) (1,229,155) (1,188,328)

Net (Cost) Revenue to Council for Karratha Aquatic Centre (1,394,539) (1,184,644) (891,907) (781,286)

Net (Cost) Revenue to Council for Roebourne Aquatic Centre 395,690 (369,374) (430,177) (419,884)

Net (Cost) Revenue to Council for Libraries (1,369,512) (1,598,005) (1,154,257) (913,000)

Net (Cost) Revenue to Council for Cossack Operations (409,631) (436,791) (409,153) (343,875)

Net (Cost) Revenue to Council for Ovals & Hardcourts (1,203,990) (924,779) (1,473,176) (1,356,527)

Net (Cost) Revenue to Council for Karratha Bowling & Golf (425,854) (440,767) (291,393) (390,730)

Net (Cost) Revenue to Council for Pavilions & Halls (951,959) (980,195) (756,386) (740,205)

Net (Cost) Revenue to Council for Recreation Projects (1,060,732) (1,064,569) (672,138) (519,705)

Net (Cost) Revenue to Council for Playgrounds (198,841) (194,884) (356,530) (392,261)

Net (Cost) Revenue to Council for Medical Services (85,850) (2,799) 20,901 (13,511)

Net (Cost) Revenue to Council for Other Buildings (233,739) (128,931) (61,005) (52,111)


Page 49


by Divisions by Activities for the period ending 31 March 2013 Continued

2012/2013 Budget

2012/2013 Amended

2012/2013 Year To Date

Budget

2012/2013 Actual To

Date

$ $ $ $

COMMUNITY SERVICES (cont.) Net (Cost) Revenue to Council for The Youth Shed (484,465) (544,086) (376,289) (177,487)

Net (Cost) Revenue to Council for Youth Centres 30,000 27,600 28,160 (1,606)

Net (Cost) Revenue to Council for Leisure & Learning Precinct (1,092,050) (3,606,059) (8,812,169) (8,305,056)

Net (Cost) Revenue to Council for Pam Buchanan Family Centre (361,755) (448,761) (356,661) (497,974)

Net (Cost) Revenue to Council for Asbestos Remediation Project 0 200,000 853,026 323,868

Net (Cost) Revenue to Council for Economic Development (177,630) (165,244) (124,395) (142,370) DEVELOPMENT, REGULATORY & INFRASTRUCTURE SERVICES

Net (Cost) Revenue to Council for Building Control 265,989 (191,219) (109,478) (110,759)

Net (Cost) Revenue to Council for Health Services (1,136,377) (975,309) (738,904) (670,885)

Net (Cost) Revenue to Council for Town Planning (1,454,567) (996,211) (678,092) (602,291)

Net (Cost) Revenue to Council for Strategic Planning (244,475) (738,436) (640,397) (469,666)

Net (Cost) Revenue to Council for Community Safety 144,251 (267,155) (149,069) (89,667)

Net (Cost) Revenue to Council for Ranger Services (1,582,999) (1,531,866) (1,189,317) (990,279)

Net (Cost) Revenue to Council for Camping Grounds (87,650) (40,146) (35,751) (139,480)

Net (Cost) Revenue to Council for Depots (772,374) (790,992) (669,256) (655,964)

Net (Cost) Revenue to Council for Vehicles & Plant 1,399,850 (339,238) (890,986) (1,062,410)

Net (Cost) Revenue to Council for Roads & Streets (4,098,688) (3,843,842) (3,111,409) (3,278,193)

Net (Cost) Revenue to Council for Parks & Gardens (1,705,611) (1,791,585) (1,300,505) (1,259,007)

Net (Cost) Revenue to Council for Drainage (245,659) (211,469) (151,238) (175,884)

Net (Cost) Revenue to Council for Footpaths & Bike Paths (459,121) (714,057) (403,730) (175,133)

Net (Cost) Revenue to Council for Effluent Re-Use Scheme (531,791) (746,407) (1,024,702) (760,917)

Net (Cost) Revenue to Council for Cemeteries (55,922) (70,035) (46,044) (42,887)

Net (Cost) Revenue to Council for Public Toilets (184,286) (178,306) (194,354) (184,115)

Net (Cost) Revenue to Council for Beaches, Boat Ramps, Jetties (109,832) (105,703) (70,128) (59,066) Net (Cost) Revenue to Council for Roebourne Enhancement Scheme 0 0 0 0

Net (Cost) Revenue to Council for Town Beautification (1,502,975) (1,301,738) (1,144,410) (984,874)

Net (Cost) Revenue to Council for Private Works & Reinstatements 0 736 736 2,815

Net (Cost) Revenue to Council for Works Overheads 0 378,953 183,858 1,233,816

Net (Cost) Revenue to Council for Parks & Gardens Overheads 0 38,481 18,920 726,639

Net (Cost) Revenue to Council for Tech Services (1,063,670) (774,086) (526,254) (3,144,168)

Net (Cost) Revenue to Council for Tech Services Overheads 0 (12,833) (9,359) (10,002)

STRATEGIC BUSINESS PROJECTS Net (Cost) Revenue to Council for Project Management (4,500) 24,806 29,018 84,684

Net (Cost) Revenue to Council for Waste Collection (972,122) (2,141,335) 300,173 966,365

Net (Cost) Revenue to Council for Landfill Operations 496,335 1,565,641 752,933 2,843,919

Net (Cost) Revenue to Council for Waste Overheads 1,160,612 1,356,925 1,031,841 634,723

Net (Cost) Revenue to Council for Karratha Airport 7,405,361 7,011,868 (6,813,010) 8,384,008

Net (Cost) Revenue to Council for Tien Tsin Inne (338,557) 80,589 56,157 373,013

Net (Cost) Revenue to Council for Other Airports (6,508) (6,511) (4,011) (511)


Page 50

CARRIED



Page 51

ATTACHMENT - STATEMENT OF FINANCIAL ACTIVITY – VARIANCE COMMENTARY FOR PERIOD ENDING 31 MARCH 2013 File No: FM.19


Reporting Author: Management Accountant


Applicant/Proponent: Not applicable


In accordance with the materiality threshold adopted by Council for the reporting of variances by programme in the Statement of Financial Activity, the following comments are made to provide an explanation of the variances.

1 General Purpose Funding

1.1 Expenditure: Under budget year to date by $395,745 - (70.10%) This variance is due to: 1) $420,786 under budget in administration costs being allocated to corporate rather than

6% being allocated to rates; this has been addressed during budget review 2) $34,203 over budget in payments bank fees due to more rates/invoices being received

by BPay and BPoint facility 3) $4,064 over budget due to higher than expected debt recovery costs attributable to

stringent debt collection practices 2 Governance

2.1 Revenue: Over budget year to date by $74,841 – 73.52% This variance is due to being over budget by $6,964 for reimbursements, commissions and rebates, and $13,787 for reimbursement MSIS received.

2.2 Expenditure: Over budget year to date by $432,577 – 19.43% This variance is due to:

1) $113,293 Non statutory donations made ahead of scheduled month as claimed by community associations and groups

2) $207,419 Rio Partnership overheads not yet allocated year to date 3) $46,358 LSL entitlements expense due to more LSL taken than expected year to date 4) $47,434 Human Resources employment costs due to vacant Q1 HRO position and reduced

reliance on consultants 3 Education and Welfare 3.1 Revenue: Under budget year to date by $7,331 – (15.73%) This variance is due to less than budgeted lease income received year to date on Daycares

3.2 Expenditure: Under budget year to date by $58,590 – (23.11%) This variance is primarily due to being $70,137 under budget in administration expenses.

4 Housing 4.1 Expenditure: Under budget year to date by $700,413 – (40.78%) This variance is due to:

1) $305,388 Loss on sale not yet realised as budgeted 2) $380,098 Interest on housing loans not paid due to repayment to be made in April following

budget review 3) $20,148 lower than anticipated maintenance costs of staff housing


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5 Community Amenities 5.1 Revenue: Over budget year to date by $1,470,864 – 12.23%

This variance is due to: 1) $351,419 over budget on hazardous waste disposal fees due to substantial increase in

contaminated soil received at landfill – budget was increased by $1,001,669 in March budget review based on current trend

2) $699,192 over budget in liquid waste disposal fees – budget increased by $666,669 in March budget review based on current trend

3) $105,352 over budget on town planning fees due to a higher number of applications than expected

4) $168,283 over budget in contributions to strategic planning office due to early payments on draw down

5) $60,554 over budget on industrial/commercial refuse disposal fees non linear income 6) $42,695 over budget in industrial/commercial refuse collection fees 7) $44,425 over budget in waste collection proceeds of sale, not yet realised

6 Recreation and Culture

6.1 Revenue: Under budget year to date by $2,475,119 - (17.69%) The main variance is due to $2,500,000 Grants on Karratha Leisureplex not invoiced in budgeted month as predicted, all other variances addressed in budget review for community facility centres income better than expected or lower than expected.

6.2 Expenditure: Under budget year to date by $1,543,516 - (10.03%)

The main variances are as follows: 1) $34,375 under budget on Wickham Community Hub expenses due to delay in

appointment of staff until April 2) $167,224 under budget on partnership management team costs due to staff not

commencing until September 3) $112,073 under budget on employment costs for recreation due to leisure position yet

to be appointed - addressed in March budget review 4) $29,255 under budget in oval & hard-court maintenance to be spent in the last quarter

of 12/13 5) $35,691 over budget in parks & gardens maintenance expenses due to staff numbers

generally down therefore less work achieved than expected 6) $74,654 under budget on employment costs for the Youth Shed due to Workforce not

at 100% of structure. Inability to recruit and retain some positions 7) $87,187 under budget on Walkington Theatre events expenditure – majority of events

planned for April to June 8) $41,854 over budget on Karratha Golf Course/bowling green facility 9) $28,987 under budget in employment costs for the Karratha Library due to staff

vacancies 10) $21,897 under budget on KEC expenses 11) $15,022 under budget in KEC Program expenses due to less use in casual staff 12) $25,792 under budget in employment costs for Community Development due to staff

vacancies 13) $42,560 under budget on employment costs for KAC due to workforce not at 100% of

structure. Inability to recruit and retain some positions 14) $115,845 under budget on REAF expenses to occur closer to end of financial year

ahead of 2013 event 15) $48,377 under budget in Jaburara heritage trail expenses whilst awaiting report 16) $101,441 under budget in effluent tank maintenance due to less breakages occurring

now than has been the case earlier in the year 17) $10,529 under budget on employment costs for RAC due to workforce not at 100% of

structure. Inability to recruit and retain some positions 18) $49,629 under budget on NAIDOC week expenses - contractors fees and engagement

of artists for 2013/14 FY has commenced 19) $156,595 under budget for Karratha Library contribution – relocation to occur from

March onwards not yet paid


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20) $15,075 under budget on Twilight concerts, 5 x Twilight Tunes commenced as of March 2013

7 Transport

7.1 Expenditure: Under budget year to date by $1,992,273 - (17.15%) The main variances are due to: 1) $145,913 under budget on airside maintenance - underspend addressed in Q2 review,

most invoices to come in Q4 so will level out come end of FY. Airside asphalt work has commenced but majority of it will be done in cooler months i.e. April - June

2) $224,757 under budget on airport security costs - underspend addressed in Q2 review, most invoices to come in Q4 so will level out come end of FY.

3) $538,618 under budget on Karratha Terminal building expenses – revised project Budget presented to Council at March meeting. Budget amended has occurred, also utilities non linear billing to this account causing variance

4) $88,295 under budget on TTI expenses due to overall identified savings – appropriate adjustments have been made within budget review. Current overspend in employment costs to be rectified going forward by amending rostering.

5) $91,204 under budget on consultants for studies – underspend addressed at Q2 to reduced Budget by $30K to complete Master plan and land use Strategy and Business case. Offset by $250k Funding

6) $348,033 under budget on interest on loan repayments of the Karratha Airport due to reversal of 2011/12 accruals

7) $194,837 over budget on town street maintenance – incorrect allocation of recent shoulder maintenance to this account.

8) $169,049 under budget in Footpath maintenance – includes footpath sweeping which has been off line

9) $91,399 under budget in Sheeting roads year to date, work delayed 10) $52,765 under budget on street cleaning maintenance due to downtime of machine due

to breakdowns and major repairs required 11) $62,715 under budget on airport employment costs due to under expenditure in

employment and plant costs balanced against consultants (ARO). Fully staffed from 15 April.

12) $53,120 under budget in other road and street maintenance 13) $94,114 under budget on employment costs – parking facilities due to reversal of

2011/12 accruals 14) $60,927 under budget in Landside maintenance for the Karratha Airport - Underspent

now but should level out come end of FY. Landside budget reduced by $17.5K at Q2 review but offset by car parking overspend of $22.5K. Car parking expenses less than anticipated due to increase preventative maintenance. Both addressed in Q2 budget review

15) $36,696 under budget on office expenses for airport – Underspend addressed in Q2 review, budget reduced by $18.5k.

16) $3,761 under budget for depot maintenance rectified in budget review 17) $33,601 under budget for street tree maintenance – timing difference as work planned

for April

8 Other Property and Services 8.1 Expenditure: Over budget year to date by $1,260,410 - 137.90%

This variance is due to: 1) $418,339 over budget for plant expenses due to unscheduled repairs and preventative

maintenance modifications 2) $472,956 under budget in costs less allocated to works 3) $135,821 over budget for Tech Services expenses 4) $183,566 over budget for Waste Management employment and design costs 5) $29,730 under budget for asset management expenses due to the deferring the road

pick up survey to 13/14


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9 Capital 9.1 Revenue: Under budget year to date by $214,695 - (0.98%)

This variance is due to transfers from reserves year to date under budget as per capital spending year to date.

9.2 Expenditure: Under budget year to date by $22,600,526 - (31.27%)

This is mainly due to variances in the following areas: 1) $3,027,117 under budget on Karratha Leisureplex expenditure as payments to Pindan

for progress claims not as scheduled, this has been aimed to addressed in budget review

2) $2,073,734 under budget in Capital Infrastructure Airport Project due to most airside work done in the cooler months and invoices to come in Q4- addressed in budget review

3) $22,721 under budget on road & street works – reseals and footpath construction activity in February/March not yet invoiced til late march/april

4) $890,853 under budget on principal repayments for Admin building due to payout of loan in February forecast as June

5) $3,680,920 under budget on principal repayments for Staff housing building due to payout of loan

6) $162,344 under budget for Upgrade effluent systems - no further work planned for the remainder of this year as tank at golf club is complete

7) $297,130 under budget in works scheduled for 7 Mile tip facility: project consolidated as part of 7 mile waste transfer project. Budget amended in review and report to Council scheduled April to address projects budget.

8) $64,819 under budget on capital buildings airport – addressed in Q2 review. New Airport Depot W/S facility contract expected to be let in late May, construction begin prior to end of May. Also KTA terminal expansion - reduction in budget to reflect expected costs.

9) $171,433 under budget on transfers to reserves YTD due to interest on reserves for March being lower than expected due to large fixed deposit maturing in april and may

10) $230,265 under budget in plant purchases for Depot services due to service truck and 4 x 4 having been ordered but not yet received

11) $45,000 under budget in improvements to Dalgety house 12) $56,925 under budget on building improvements for Karratha Depot year to date

progress 13) $84,139 under budget in Parks & Gardens plant purchases due to ute for additional

crew and 4 x 2 to be ordered in coming months 14) $79,707 over budget on principal repayments for Wickham Transfer Station due to

payment on loan in February forecast as June 15) $82,952 under budget in cat management facility works, PO issued to commence work

with KCPL 16) $21,455 under budget in works to Millers Well day-care centre 17) $70,364 under budget for Mairee Pool toilet block not yet purchased/ but order

placed/committed reforecast to march in budget review 18) $85,906 under budget on Cossack building heritage works, reforecast to April-May no

orders placed as yet 19) $145,278 under budget in Youth Shed final fit-out furniture and equipment budget cfwd

from 11/12


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9.3 OPERATIONAL PLAN 2012-2013 – QUARTER 3 PERFORMANCE REPORT

File No: CM.89

Responsible Executive Officer: Director Corporate Services

Reporting Author: Project Manager Integrated Strategic Planning


Applicant/Proponent: Nil


Attachment(s) Operational Plan 2012-2013 – Quarter 3 Performance Report available upon request

PURPOSE To provide Council with an update on implementation of the Operational Plan 2012-2013 – Quarter 3 (January 2013 – March 2013). BACKGROUND Section 5.56(1) of the Local Government Act 1995 requires local government authorities in Western Australia to plan for the future. The Local Government (Administration) Regulations 1996 (the Regulations) which govern the Integrated Strategic Planning framework require the development and adoption by 30 June 2013 of a Strategic Community Plan and a Corporate Business Plan. The Regulations also require that the Corporate Business Plan (of which the Operational Plan is an annual sub-plan) be reviewed yearly in order to deliver the annual budget. The Shire of Roebourne adopted its first ever suite of documents within the Integrated Strategic and Planning Framework on 17 December 2012. Overarching this suite of interrelated plans is the Strategic Community Plan 2012-2021 which identifies the aspirations of our communities. The Corporate Business Plan 2012-2016 is the key strategic planning document from which all other plans and programs within the Council flow. The Corporate Business Plan 2012-2016 is informed by the Strategic Community Plan 2012-2021 and prioritises the programs, projects and services Council will commit to provide during the five years. The Operational Plan 2012-2013 (an annual slice of the Corporate Plan 2012-2016) provides the foundation for continuing to implement programs identified in Corporate Business in achieving the long term vision outlined in the Strategic Community Plan.

Measuring Progress hrough Quarterly Reporting It is intended to report on the progress of the Operational Plan on a quarterly basis. The first Performance Report covering Quarter 1 and Quarter 2 (July 2012 – December 2012) provided an overall performance update on each Strategic Theme (Our Community – Diverse and Balanced, Our Economy – Well Managed and Diversified, Our Natural and Built Environment – Thriving and Sustainable, Our Leadership – Responsive and Accountable), the relevant Services, Projects and Performance Measures. This report was presented to the Council in February 2013.

A snapshot of overall performance for Quarter 3 (January 2013 – March 2013) is included in this report which is presented through a combination of pie charts, traffic lights and


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highlights. Also attached with this report is an update on the performance by programs with comments and traffic lights for Quarter 3. What Do the Traffic Lights Mean? In this report, progress in meeting the community’s vision within the Operational Plan is illustrated by the traffic lights that represent the following benchmarks:

Red Either not commenced or needs remedial measures to bring the delivery of project or service back on track

Amber Slower than planned progress but remains on track to complete in 2012-2013

Green Either completed or on track to complete the project or service as planned in 2012-2013

Overall Progress Snapshot There are four strategic themes in the Strategic Community Plan 2012-2021, which are delivered through 122 Programs outlined in the Corporate Business Plan, which in turn are delivered through 282 ongoing services and 100 projects measured by 271 performance measures. The overall performance for quarter 3 in delivery of projects and services outlined in the Operational Plan 2012-2013 is:

BY PERCENTAGE BY NUMBER

Green 92%

Amber 5%

Red 3%

Green, 261

Amber, 13 Red, 8


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Each theme outlines a set of programs delivered through a number of projects and services:

Strategic Theme Programs Ongoing Services

Projects Performance

Measures

Our Community – Diverse and Balanced

52 145 68 142

Our Economy – Well Managed and Diversified

7 9 3 9

Our Natural and Built Environment – Thriving and Sustainable

5 18 5 16

Our Leadership – Responsive and Accountable

58 110 24 104

The progress for Q3 in achievement of each theme is given below: Theme One: Our Community – Diverse and Balanced


Theme Two: Our Economy – Well Managed and Diversified


Green 95%

Amber 4%

Red 1%

Green, 138

Amber, 5 Red, 2

Green 78%

Amber 22%

Red 0%

Green, 7

Amber, 2 Red, 0


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Theme Three: Our Natural and Built Environment – Thriving and Sustainable


Theme Four: Our Leadership – Responsive and Accountable


Out of the total 282 projects and services included in the Operational Plan 2012-2013, only the following 8 projects and services require remedial measures (represented by red traffic lights):

PROJECT/SERVICE REMEDIAL ACTION

Fleet Management System New systems under investigation

Depot Upgrade Master Plan completed and upgrade to commence in 2013/14

Model scheme provision for Development Contributions

LandCorp are undertaking a plan for Bulgarra, Pegs Creek and Millars Well for the development which will identify key components for inclusion in a model scheme amendment in 2013/14

Scheme Amendment for City Centre

Scheme Amendment may no longer be required for the area. The bulk of city centre road layout given the commercial zone that applies exists in the central area already. Drainage reserves are the only areas that may require attention as a “tidy up” amendment when works are completed.

Green 100%

Amber 0%

Red 0%

Green, 18

Amber, 0 Red, 0

Green 89%

Amber 6%

Red 5%

Green, 98

Amber, 6 Red, 6


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Transient Workforce, Social Impact Assessment and Social Impact Management Plan Policy

Transient Workforce, Social Impact Assessment and Social Impact Management Interim Policy has been submitted to the May 2013 Council Meeting.

Review of the Records Management module

Project commenced, works has been reprioritised to complete the project by due date. Up to date 10% project has been completed.

Local laws review 40% of the work has been completed. Council report presented to May 2013 Council meeting

Record Keeping Plan The work has been reprioritised to complete the review and update of the Record Keeping Plan by October 2013.

LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of high significance in terms of Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with all Shire business units and relevant officers to ascertain and report on progress towards the desired performance measures within the Operational Plan 2012 – 2013. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Section 5.56(1) of the Local Government Act 1995 requires local government authorities in Western Australia to plan for the future. Section 5.56(1) of the Local Government Act 1995, and Regulation 19C and 19DA of the Local Government (Administration) Regulations 1996 (the Regulations) establish requirements for Strategic Community Plans and Corporate Business Plans. Regulation 19D prescribes the requirements for adoption of the Strategic Community Plan and the giving of public notice. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The budgetary allocations embedded within the Operational Plan 2012 - 2013 have drawn on Council's budget deliberations for the 2012/13 budget. STRATEGIC IMPLICATIONS This item is relevant to the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 1.f.4.1 Ensure our community has access to up to date information

about Shire's operations and projects Our Services: 1.f.4.1.8 Prepare and report on implementation of the Strategic

Community Plan 1.f.4.1.8 Prepare and report on implementation of Corporate Business

Plan


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RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There will be substantial impact on capacity inherent in Council's commitment to meet targets and resources outlined in the Operational Plan. Consideration has been given to resourcing to implement the Operational Plan. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by Simple Majority pursuant to Section 5.56(1) of the Local Government Act 1995 and Regulation 19DA of the Local Government (Administration) Regulations 1996 RESOLVES to DEFER consideration of the Operational Plan 2012-2013 – Q3 Performance Report. CONCLUSION The Integrated Strategic Planning framework requires the development and adoption by 30 June 2013 of a Strategic Community Plan and a Corporate Business Plan. The Regulations require that the Corporate Business Plan (of which the Operational Plan is a sub-plan) be reviewed yearly in order to deliver the annual budget. One of the supporting processes is quarterly reporting against the current year of the Corporate Business Plan to monitor performance and respond to changing priorities. The Operational Plan 2012-2013 – Q3 Performance Report confirms that 97% of the 282 projects and services are on track for completion by 30 June 2013.


Res No : 152478

MOVED : Cr Long SECONDED : Cr Saylor That Council by SIMPLE Majority pursuant to Section 5.56(1) of the Local Government Act 1995 and Regulation 19DA of the Local Government (Administration) Regulations 1996 RESOLVES to RECEIVE the Operational Plan 2012-2013 – Q3 Performance Report.

CARRIED



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9.4 TENDER 14-12/13 - SUPPLY, IMPLEMENTATION, TRAINING AND MAINTENANCE OF A CORPORATE PERFORMANCE MANAGEMENT SYSTEM FOR THE SHIRE OF ROEBOURNE

File No: CM.106


Reporting Author: Project Manager Integrated Strategic Planning




Attachment(s) Confidential Tender Evaluation Report

PURPOSE To seek Council consideration of submissions for Tender 14-12/13 - Supply, Implementation, Training and Maintenance of a Corporate Performance Management System for the Shire of Roebourne. BACKGROUND The annual budget for 2011-12 included funding for the acquisition of a Corporate Performance Management System which was carried forward to the 2012-13 budget.

The Corporate Performance Management System provides a tool to facilitate the implementation of the new integrated planning and reporting framework. The system will provide comprehensive reports on the status of various projects and services delivered by Council. In addition to progress comments, the financial projections and actual budgetary expenditure for each project and/or service unit will help the Council make informed decisions regarding services and projects.

Tenders for the Supply, Implementation, Training and Maintenance of a Corporate Performance Management System were advertised on 23 February 2013 and closed 13 March, 2013.

Six tenders were received by the closing date, which were evaluated by a five person panel comprising the following Council Officers:

Director Community Services

Director Strategic Projects and Infrastructure

Manager Information Technology

Project Manager Integrated Strategic Planning

Economic Advisor The tenders were first assessed for compliance with the tender documents. The tenders were then assessed against the qualitative criteria that were weighted. The criteria and associated weightings were:

Functionality and Ease of Use of the System 30% Implementation, organisational capacity and the future directions of the System

20%

Post sale service, training, support and maintenance 15% Pricing 35%


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As indicated in the attached Tender Evaluation Report, the Evaluation Panel has selected Civica Pty Ltd (ACN 003 691 718) as the preferred tenderer based on the assessment of the compliance criteria, qualitative criteria and pricing structures offered. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of moderate significance in terms of social issues and Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION Consultation with the Tender Evaluation Panel took place between 13 March and 30 April 2013 during which time the tenders were discussed in detail. Any clarifications required were sought from the vendors and the responses were further evaluated as outlined in the attached evaluation and assessment report. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Tenders were called in accordance with Section 3.57 of the Local Government Act 1995. It is now a statutory requirement to report on the progress of achieving community outcomes outlined in the Strategic Community Plan. This system will ensure that services and projects detailed in the Operational Plan are appropriately monitored and reported. POLICY IMPLICATIONS There are no relevant policy implications pertaining to this matter. FINANCIAL IMPLICATIONS The proposed expenditure to procure the Corporate Performance Management System is fully funded within the 2012/13 budget. Council should note however it is a 3 year contract and ongoing funding will be required to maintain and licence the system. STRATEGIC IMPLICATIONS This item is relevant to the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 1.f.4.1 Ensure our community has access to up to date information

about Shire's operations and projects Our Services: 1.f.4.1.8 Prepare and report on implementation of the Strategic

Community Plan 1.f.4.1.8 Prepare and report on implementation of Corporate Business

Plan RISK MANAGEMENT CONSIDERATIONS The level of risk is considered to be moderate to the Shire in terms of Compliance. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. The Corporate Performance Management System will be managed and maintained by the existing staff resources of the Corporate Services Directorate with cross directorate input at the Operational Plan level.


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RELEVANT PRECEDENTS The tender has complied with the Project Initiation and implementation Guidelines and has been the subject of Executive Management Group scrutiny and Evaluation Panel assessment. VOTING REQUIREMENTS Simple Majority OPTIONS Option 1 As per Officer’s recommendation. Option 2 That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to NOT support the Officers recommendation and PROPOSE a substitute Tenderer. Option 3 That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to NOT support the Officers recommendation and NOT propose a substitute Tenderer. CONCLUSION The Corporate Performance Management System will enhance the capacity of the organisation to deliver on agreed outcomes in the Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. The Evaluation Panel believes that the recommended tenderer best meets the evaluation criteria for the Supply, Implementation, Training and Maintenance of a Corporate Performance Management System.


Res No : 152479

MOVED : Cr Bertling SECONDED : Cr Smeathers That Council by SIMPLE Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to award tender RFT 14-12/13 - to Civica Pty Ltd (ACN 003 691 718) for the consideration of the submitted price of $176,317.90 (including GST).

CARRIED



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9.5 EXECUTION OF DOCUMENTS POLICY

File No: GV.17


Reporting Author: Manager Corporate Compliance




Attachment(s) Execution of Documents Policy

PURPOSE The purpose of this report is to seek Council approval of a policy in relation to authorised signatories for varying categories of documentation and on occasions when the execution of the common seal is to be applied. BACKGROUND The common seal is an official mark of the Shire attesting that the Shire is a party to an agreement of some type and that the appropriate approvals have been discussed and agreed. The common seal is usually affixed on documents in the presence of the Shire President and the Chief Executive Officer who sign off as authorised representatives of the local government. In recent times there has been uncertainty as to when a document should be executed under seal and when a signature of an authorised officer of the Shire is adequate. The Local Government Act 1995 is silent as to what documents require the common seal, however it does prescribe the process to be followed prior to the seal being applied. Simply put, section 9.49A of the Act requires the Council to approve the use of the common seal prior to it being affixed by the Shire President and CEO. If a common seal is not affixed, documents of the local government need to be executed by the CEO, employee or agent authorised by resolution of the Council to sign on behalf of the Shire. The proposed policy defines how different classes of documents are to be executed and identifies which officers are able to sign as a representative of the Shire. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of high significance in terms of recognising the legal implications of executing documentation on behalf of the Shire and the accountabilities of Council in performing its role. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with the Executive Management Group and the Department of Local Government.


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Following the approval of this policy, the Policy will be communicated to staff for implementation. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Section 5.43(ha) of the Act does not allow for the local government to delegate to the CEO “the power under 9.49A(4) to authorise a person to sign documents on behalf of the local government.” Therefore the ability to sign documents can only come from the local government (or Council). Section 9.49A provides for the manner in which a common seal is to be applied and those authorised to execute such documents, namely the Shire President and CEO. Section 9.49A (4) specifically states:

(4) A local government may, by resolution, authorise the chief executive officer,

another employee or an agent of the local government to sign documents on behalf

of the local government, either generally or subject to conditions or restrictions

specified in the authorisation.

For officers to have the appropriate authorisations, this needs to come from Council as the CEO cannot delegate such responsibilities. POLICY IMPLICATIONS There are no existing policy implications, but the introduction of such a policy will provide greater clarity across the organisation. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no strategic implications RISK MANAGEMENT CONSIDERATIONS The level of risk is considered to be moderate to the Shire in terms of financial impacts, reputational damage and compliance. IMPACT ON CAPACITY The introduction of the policy will reduce the requirement for the CEO to sign the majority of documentation and will ensure appropriate authorisations to management and staff. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation.


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Option 2 That Council by SIMPLE Majority pursuant to Section 9.49A of the Local Government Act 1995 RESOLVES to DEFER this matter pending further review by the CEO. CONCLUSION The proposed Execution of Documents Policy will support current practice and provide clarity as to when and how the common seal is required and who is authorised to sign other Council documents.


Res No : 152480

MOVED : Cr Long SECONDED : Cr Saylor That Council by SIMPLE Majority pursuant to Section 9.49A of the Local Government Act 1995 RESOLVES to APPROVE the Execution of Documents Policy including the Schedule of authorised signatories for varying classifications of documents.

CARRIED



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9.6 REVIEW OF LOCAL LAWS

File No: LE.1






Attachment(s) Nil

PURPOSE To seek Council approval to commence the review of a series of local laws established for the community of the Shire of Roebourne. BACKGROUND The Local Government Act 1995 (‘the Act’) enables Western Australian local governments to make local laws considered necessary for the good government of their districts. Laws can only be made when authorised by the Act or other written laws but cannot be inconsistent with any State or Federal law. In accordance with the Act, Council is required to review its local laws every 8 years. There are currently ten (10) local laws that need to be reviewed:

Local Law Purpose Date of Gazettal Date due for Review

Activities in Thoroughfares and Public Places and Trading Local Law (2003)

To contain within one law all local laws regulating activities on thoroughfares and public places, and to regulate trading.

16/06/2003 Adopted

17/06/2011

Bee Keeping Local Law (2003) Bee Keeping Local Law (2003)

To ensure that bees are kept in a responsible manner and so as not to be a nuisance to neighbours and members of the public.

16/06/2003 Adopted

17/06/2011

Bush Fire Brigades Local Law (2000)

To provide for the organisation, establishment, maintenance and equipment of bush fire brigades.

16/06/2003 Adopted

17/06/2011

Cemeteries Local Law (2002)

To provide for the orderly management of the Roebourne, Karratha and Cossack Public Cemeteries in accordance with established plans and to create offences for inappropriate behaviour within the cemetery grounds.

16/06/2003 Adopted

17/06/2011

Dog Local Law (2003) To control the number of dogs that can be kept on premises within a townsite and the manner of keeping those dogs and to prescribe areas in which dogs are prohibited and dog exercise areas.

16/06/2003 Adopted

17/06/2011

Local Laws Relating to Fencing (2003)

To provide rules as to acceptable fencing practices within the Shire.

29/08/2003 Adopted

24/03/2012

Local Government Property Local Law (2003)

To provide for the regulation, control, management and use of public property.

16/06/2003 Adopted

17/06/2011

Signs, Hoardings and Billpostings By-law (1991)

To provide regulation, control and management of the erection of signs, hoardings and bill postings across the Shire.

06/09/1991 Adopted

28/10/1994 Amended

29/10/2002

Standing Orders Local Law 1999

To provide the rules of how Council’s meeting are to be conducted, the order of business, procedures to be followed, rules of debate, casting votes, etc

23/03/1999 Adopted

24/03/2007

Tidepole Island Local Law (2007)

To provide rules as to the conditions of entry and use on Tidepole Island off Dampier.

04/12/2007 Adopted

04/12/2015

http://www.roebourne.wa.gov.au/Assets/Documents/Document%20Centre/Bees_LV.pdf




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In respect to the local laws that need to be reviewed, the Beekeeping Local Law (2003) is to be repealed as a result of the new Animal, Environment and Nuisance Local Law (2012) being gazetted in January 2013. Tidepole Island Local Law (2007) is not due for renewal for another 2½ years, however given the number of local laws currently due to be reviewed, it would be prudent and cost effective to include this local law with the current review process. Council engaged BHW Consulting in 2011 to undertake the review of all local laws. The first phase of the review involved completion of the Health Local Law (2012) and Animal, Environment and Nuisance Local Law (2012). Preliminary work on the second phase commenced in November 2012, however the Department of Local Government has advised that Council approval is required to formally start this process. The failure of some local government to properly follow the required steps has resulted in local laws that are unenforceable, however there is no significant impact in Council recommencing the process started in November. The preliminary work suggests many of the local laws require simple administrative amendments, whilst the Standing Orders Local Law (1999) is likely to require substantial change. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of high significance in terms of Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION Consultation amongst Councillors and work teams will occur during the submission period. Work has already occurred during December 2012 and January 2013 with internal teams to review and modify existing local laws. A further opportunity will exist throughout the process. Workshops are planned with Councillors and staff on many local laws prior to the final review and/or re-drafting of the documents. COMMUNITY CONSULTATION In the initial run of advertising in December 2012 and January 2013, no submissions were received from the public. As the process is to recommence following Council approval, a fresh 6 week advertising period will commence. The public will have a second opportunity to comment on the existing local laws that are subject to review. The public will have a further period to comment on any updates made to the local laws later in the process before they are enforceable. STATUTORY IMPLICATIONS Section 3.16 of the Act requires that all of the local laws of local governments must be reviewed within an eight year period after their commencement (or last review) to determine if they should remain unchanged or be repealed or amended. Section 3.12 of the Act prescribes the procedure for making local laws. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The reviews can be completed within the proposed 2013/14 budget.


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STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 4.a.3.1 Provide civic leadership framework and support to

the community Our Services: 4.a.3.1.3 Review Local Laws RISK MANAGEMENT CONSIDERATIONS The level of risk is considered to be Moderate to the Shire in terms of Compliance. Additionally, whilst the Beekeeping Local Law (2003) exists, confusion may arise as to the operation of the Animal, Environment and Nuisance Local Law (2012) which was intended to supersede the former local law. IMPACT ON CAPACITY There is no major impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS Local laws are required to be reviewed every 8 years and recent reviews have been carried out by the Council to review the Parking and Parking Facilities Local Law (2010), Health Local Law (2012) and Animal, Environment and Nuisance Local Law (2012). VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.16 of the Local Government Act 1995 RESOLVES to:

1. REVIEW the following Local Laws in accordance with the provisions of the

Local Government Act 1995: (a) Activities in Thoroughfares and Public Places and Trading Local

Law, as gazetted on 16/6/2003 (b) Bee Keeping Local Law, as gazetted on 16/6/2003 (c) Bush Fire Brigades Local Law, as gazetted on 16/6/2003 (d) Cemeteries Local Law, as gazetted on 16/6/2003 (e) Dog Local Law, as gazetted on 16/6/2003 (f) Local Laws Relating to Fencing, as gazetted on 29/8/2003 and

amended on 29/3/2004 (g) Local Government Property Local Law, as gazetted on

16/6/2003 (h) Signs, Hoardings and Billpostings By-law, as gazetted on

6/9/1991 and amended 28/10/1994 (i) Standing Orders Local Law, as gazetted on 23/3/1999

2. DEFER the review of the Tidepole Island Local Law, as gazetted on

4/12/2007 until it is due in 2015.



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Option 3 That Council by SIMPLE Majority pursuant to Section 3.16 of the Local Government Act 1995 RESOLVES to DEFER a decision on the review of local laws pending further a more detailed report on the review process.

CONCLUSION Council has a statutory obligation to complete the review of the listed local laws with the exception of the Tidepole Island Local Law, which is near to its 8 year review. Council can defer this local law to a time closer to the review, however for the purposes of expediency, it is opportune to deal with the Tidepole Island Local Law matter now rather than dealing with a single review in 2015.


Res No : 152481

MOVED : Cr Long SECONDED : Cr Bertling That Council by SIMPLE Majority pursuant to Section 3.16 of the Local Government Act 1995 RESOLVES to COMMENCE the REVIEW of the following Local Laws in accordance with the provisions of the Local Government Act 1995:

(a) Activities in Thoroughfares and Public Places and Trading Local Law, as gazetted on 16/6/2003

(b) Bee Keeping Local Law, as gazetted on 16/6/2003 (c) Bush Fire Brigades Local Law, as gazetted on 16/6/2003 (d) Cemeteries Local Law, as gazetted on 16/6/2003 (e) Dog Local Law, as gazetted on 16/6/2003 (f) Local Laws Relating to Fencing, as gazetted on 29/8/2003 and amended

on 29/3/2004 (g) Local Government Property Local Law, as gazetted on 16/6/2003 (h) Signs, Hoardings and Billpostings By-law, as gazetted on 6/9/1991 and

amended 28/10/1994 (i) Standing Orders Local Law, as gazetted on 23/3/1999 (j) Tidepole Island Local Law, as gazetted on 4/12/2007;

CARRIED




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9.7 AFFIXING OF COMMON SEAL

File No: CA.55/CM.100/CS.30/CM.99


Reporting Author: Director Community Services Manager Corporate Compliance Manager Community Facilities




Attachment(s) Nil

PURPOSE To obtain Council’s authorisation to affix the Common Seal of the Shire to:

the Joint Use Agreement for the Karratha Leisureplex between the Minister of Education and the Shire of Roebourne;

the net lease of part of Pam Buchanan Family Centre between Embracing Children Karratha Pty Ltd and the Shire of Roebourne;

the Shire to the Karratha Library Lease between the VET (WA) Ministerial Corporation and the Shire of Roebourne; and

the net lease of part of the Karratha Leisureplex between Karratha and Districts Chamber of Commerce Industry Inc (ABN 695 185 76024) (“KDCCI”) and the Shire of Roebourne.

BACKGROUND The following agreements have been negotiated and now require the Common Seal of the Shire to be affixed:

Agreement Purpose Details

Joint Use Agreement for the Karratha Leisureplex between the Minister of Education and the Shire of Roebourne.

To provide facilities to the education department as per the capital contribution agreement for the Karratha Leisureplex.

This provides the Karratha High School with access to the following facilities during agreed school hours:

PE staff offices;

Sports store room;

An indoor court;

AFL Oval; and

Change room facilities.


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Net lease of part of Pam Buchanan Family Centre between Embracing Children Karratha Pty Ltd and the Shire of Roebourne.

The childcare module of the Pam Buchanan Family Centre has been utilised as the Karratha Community Library over the past 12 months. As the library has been reopened at the Pilbara Institute, the Pam Buchanan Family Centre is able to return to its original purpose.

On 21 January 2013, Council resolved by resolution number 152375 to grant the Lease to Embracing Children Karratha Pty Ltd for the purpose of a child care centre for a term of five years with a renewal term of five years.

Karratha Library Lease between the VET (WA) Ministerial Corporation and the Shire of Roebourne.

To provide the Library Service from within the facility that was the previous joint library between TAFE and the Shire at the Pilbara Institute site in Karratha.

Key items applicable under the lease agreement are: 1. 5 year lease term; 2. Co share arrangement of

particular space within the facility;

3. Extensive space provided for Local History office and collection;

4. $0 rent over 5 years; 5. Water consumption

costs accommodated by the Pilbara Institute;

6. Electricity consumption costs accommodated by the Pilbara Institute;

7. All terms and from previous agreements are superseded by new lease terms;

8. Internal maintenance is the responsibility of the Shire, excluding air conditioning unit;

9. External maintenance is the responsibility of the Pilbara Institute.

Net lease of part of the Karratha Leisureplex between KDCCI and the Shire of Roebourne.

This Lease is of a commercial nature and the KDCCI have the ability under the lease to sub-let spaces within their tenancy to organisations that meet the purpose of the Leisureplex as identified in the Facility Management Plan.

On 21 January 2013, Council resolved by resolution number 152374 to grant the Lease to KDCCI. The Lease is to occupy 264m2 of tenancy space within the Karratha Leisureplex for a term of two years with a renewal term of two years.

LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of low significance in terms of Council’s ability to perform its role.


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COUNCILLOR/OFFICER CONSULTATION Councillors and Officers have been consulted in the development of these Agreements. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Pursuant to section 9.49A(2) of the Local Government Act 1995, the Common Seal of a local government is not to be affixed to any document except as authorised by the local government. Section 9.49A(3) of the Local Government Act 1995, requires the Common Seal of the local government to be affixed in the presence of the Shire President and the Chief Executive Officer or a senior employee authorised by the Chief Executive Officer. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS

Agreement Financial Implications

Joint Use Agreement for the Karratha Leisureplex between the Minister of Education and the Shire of Roebourne.

All operational and maintenance costs associated with the facilities are to be split 50/50 between the Shire of Roebourne and the Department of Education.

Net lease of part of Pam Buchanan Family Centre between Embracing Children Karratha Pty Ltd and the Shire of Roebourne.

An income stream of $79,999.92 is to be received annually over the course of the contract period with CPI adjustments on each annual anniversary date.

Shire to the Karratha Library Lease between the VET (WA) Ministerial Corporation and the Shire of Roebourne.

Negotiations on particular lease items have proved mutually beneficial for both parties and in particular the Shire in terms of: A. $0 lease fee over five years B. Water consumption costs accommodated

by the Pilbara Institute C. Electricity consumption costs

accommodated by the Pilbara Institute

Net lease of part of the Karratha Leisureplex between KDCCI and the Shire of Roebourne.

An income stream of $66,000 per annum is to be generated from this lease with annual CPI adjustments over the term of the contract.

STRATEGIC IMPLICATIONS This item is relevant to the Shire’s approved Strategic Community Plan 2012 - 2022 and Corporate Business Plan 2012 - 2016. In particular the Operational Plan 2012-2013 provides: Our Program: 1.f.1.2 Extend community use of school facilities for youth

activities. Our Services: 1.f.1.2.1 Undertake discussions with school principals to identify

facilities that can be hired or used for after hour use to support child and youth projects or programs.

Our Program: 1.b.2.1 Manage and operate library operations in Wickham, Dampier, Karratha and Roebourne.

Our Services: 1.b.2.1.1 Provide appropriate building facilities for effective library operations.


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Our Program: 1.a.2.6 Operate Community Facilities Our Services: 1.a.2.6.1 Provide Community Facilities RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS Council currently has joint use agreements in place with the Department of Education for the use of ovals across the Shire. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to the Local Government Act 1995, section 9.49A(2), RESOLVES NOT TO AUTHORISE the affixation of the Common Seal of the Shire of Roebourne to:





Option 3 That Council by SIMPLE Majority pursuant to the Local Government Act 1995, section 9.49A(2), RESOLVES to DEFER the decision to affix the Common Seal of the Shire of Roebourne to:





CONCLUSION The Common Seal is not to be affixed to a document without the authorisation of the local government. The Common Seal must be affixed to a document in the presence of the Shire President and the Chief Executive Officer or a senior employee authorised by the


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Chief Executive Officer. The Agreements that are the subject of this report will become legally binding on the Shire when the Common Seal is affixed.


Res No : 152482

MOVED : Cr Lally SECONDED : Cr Bertling That Council by SIMPLE Majority pursuant to section 9.49A(2) of the Local Government Act 1995, RESOLVES to AUTHORISE the affixation of the Common Seal of the Shire of Roebourne to:

a. the Joint Use Agreement for the Karratha Leisureplex between the Minister of Education and the Shire of Roebourne;

b. the net lease of part of Pam Buchanan Family Centre between Embracing Children Karratha Pty Ltd and the Shire of Roebourne;

c. the Shire to the Karratha Library Lease between the VET (WA) Ministerial Corporation and the Shire of Roebourne; and

d. the net lease of part of the Karratha Leisureplex between Karratha and Districts Chamber of Commerce Industry Inc (ABN 695 185 76024) (“KDCCI”) and the Shire of Roebourne.

CARRIED



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9.8 TENDER EVALUATION CRITERIA POLICY

File No: CM.124






Attachment(s) Tender Evaluation Criteria Policy

PURPOSE The purpose of this report is to seek Council consideration of a proposed delegation to the CEO to determine tender documentation that includes scope of works, evaluation criteria, the form of contract and appointment of a Contract Superintendent where a discrete budget is in existence and to adopt a supporting policy to enable guidance in the use of the delegation. BACKGROUND During the course of any year, the Shire will undertake tenders or expressions of interest processes to procure goods and services to meet strategic, project and operational objectives. Often a budget provision is made by Council and it may be listed either as a “discrete” budget where a line item has been published in the budget papers to provide for the individual project, or a “non-discrete” general budget allowance has been provided for a range of services. The proposed delegation will enable the process for items that have been discretely identified in the budget to be streamlined. The Local Government Act 1995 requires that the local government, before inviting tenders, “must … determine in writing the criteria for deciding which tender should be accepted.” Whilst it is considered that the existence of a discrete budget constitutes Council’s authority to call tenders where the cost exceeds the specified value, the requirement for Council approval of the evaluation criteria can affect the timeliness of the process. For the purposes of streamlining the tender processes, it is proposed that a delegation be provided to the CEO to deal with the scope of works, evaluation criteria, the form of contract and appointment of a Contract Superintendent for tenders that have a discrete budget. It is also proposed that the attached policy be approved by Council as to the level of flexibility available to the CEO in terms of the exercise of this delegation. Delegation It is proposed that the delegation be in two parts. Part 1 will be where the Council delegates to the CEO the power to call tenders in accordance with Regulation 14 of the Local Government (Functions and General) Regulations 1996 provided that a discrete and identifiable expenditure and/or income can be determined from within Council’s approved or amended Budget. Part 2 of the delegation would allow the CEO to determine the scope of works to be applied, the criteria and weightings that would be used to evaluate tenders, the form contract to be used and the appointment of a Contract Superintendent. The


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criteria will be determined based on “like type” activities with a suitable range for each set of criteria that is acceptable to Council. Policy The attached policy is intended to complement the two delegations and support the objective of streamlining the tendering processes provided that an existing budget exists for the tendered activity and the process is in accordance with statutory controls and measures. It is imperative that guidance is provided by Council to satisfy (by default) the need to have evaluation criteria determined before tenders are invited for the supply of the goods or services. Due to the varying size and types of tenders called by the Shire for goods and services, one model cannot be used in all circumstances resulting in the need to determine differing models to reflect “like type” tenders. It is proposed that the following models be considered: TABLE 1 PRODUCT PURCHASES TABLE 2 SERVICE PROVISION Criteria Acceptable

Weighting Range

Criteria Acceptable Weighting Range

Price ≥60% Price ≥40%

Relevant Experience ≥10% Relevant Experience ≥10%

Capacity to Deliver ≥10% Methodology/Demonstrated Understanding/Capacity to Deliver

≥20%

Others as deemed appropriate Up to 20% Others as deemed appropriate Up to 30%

In each situation identified in the above Tables, there is flexibility in the weighting for the identified criteria. It is also worth noting that the criteria is defined for certain activities with the flexibility for an individual project to add additional criteria without compromising other required criteria to attain the result of 100%. Should an instance arise where weighting used is outside of these ranges, then the matter will need to be presented to Council for deliberation. Model definition Current Model FIGURE 1

The current situation is not influenced by budget allocations and can be summarised in the following steps: Council approves the scope of works and evaluation criteria to be applied to a tender and then tenders are invited. After the close of tenders an Evaluation Panel evaluates the submissions with a resulting recommendation being forwarded for either the CEO or Council to award the tender. In accordance with current delegations, the CEO has the ability to award tenders if the value is $300,000 or less (or more as delegated by Council on a case by case basis), otherwise the default position is for the Council to consider and deliberate the Panel’s recommendation and then award or decline the tender.

Council approves evaluation criteria

Tenders invited Evaluation Panel

review, assesses and recommends

Awarding tenders

• CEO ≤$300k

• Council >$300k


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Proposed Model The proposed alternative (shown below) is to streamline the process and enable the business areas to progress procurement activities without undue delay. FIGURE 2

To facilitate this process, an initial determination is made as to whether a discrete or identifiable budget exists. If there is no discrete budget, then the current process is followed using the Non-Discrete budget process. If a discrete budget does exist, the CEO will have delegated authority to approve the scope of works, the evaluation criteria, the form of contract and the Contact Superintendent for tenders up to $1M. If the project exceeds this amount, the evaluation criteria will need to be put to the next available Council meeting for approval. Internal Controls The introduction of this new step in the tendering process does not compromise the transparency of the decision making process. The determination of the evaluation criteria is to be in line with the approved ranges indicated in the new policy that accompanies this report. Details of the evaluation criteria will continue to be published in the tender documentation. For tenders that may be contentious, sensitive or constitute a significant change to current practice, the CEO may elect to present a report to Council despite the value of the tender being within the delegated limit. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of moderate significance in terms of Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place amongst the Executive Management Team and the CEO. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Section 3.57 of the Local Government Act 1995 requires the local government to invite tenders for the supply of goods and services. Part 4 of the Local Government (Functions and General) Regulations 1996 provides for the process to be followed when inviting tenders. Regulation 14 (2a) indicates the need for the local government to determine the criteria to be applied to the tender for assessment purposes prior to the invitation being publicised. Section 2.7(2)(b) of the Act enables Council’s to develop policies as required for the effective governance of its district.

Discrete Budget

Approval of scope of works and evaluation criteria

• CEO, if ≤$1M

• Council, if >$1M

Evaluation Panel reviews, assesses and recommends

Awarding tenders

• CEO, if ≤$300k

• Council, if >$300k

Non Discrete Budget

Council Approves scope of works and evaluation criteria

Evaluation Panel reviews, assess and

recommends

Awarding tenders

• CEO, if ≤$300k

• Council, if >$300k


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Sections 5.42 and 5.43 of the Act provide the ability for the local government to delegate to the CEO the exercise of its powers under the Local Government Act 1995. An absolute majority decision is required in such cases. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 4.c.2.3 Develop and/or review Council policies, procedures

and processes Our Services: 4c.2.3.3 Undertake risk management planning and policy

development RISK MANAGEMENT CONSIDERATIONS The level of risk is considered to be Moderate to the Shire in terms of Financial, Service Interruption, Reputation and Compliance. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. Greater accountability will be placed on the CEO to ensure proper processes are followed. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Absolute Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by ABSOLUTE Majority pursuant to Section 5.42 of the Local Government Act 1995 RESOLVES to:

1. DELEGATE to the CEO the ability to invite tenders in accordance with section 3.57 of the Act where: (a) There is a “discrete and identifiable” budget allocation provided by

Council as part of their budget adoption or review; and (b) The value of the tender is not to exceed $____ (ex-GST);


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2. DELEGATE to the CEO the ability to determine tender evaluation criteria, the form of contract and the Contract Superintendent in accordance with Regulation 14 of the Local Government (Functions and General) Regulations 1996 where: (a) The value of the tender is not to exceed $____ (ex-GST); and (b) The criteria is to be in accordance with the proposed Tender

Evaluation Criteria Policy; and 3. ADOPT Tender Evaluation Criteria Policy.

Option 3 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to DEFER this matter pending further consideration. CONCLUSION The existing schedule of Council meetings does not always provide a quick turnaround time for Council to determine evaluation criteria prior to going to tender. With some significant projects that the Shire is engaged in, it is often not feasible for delays of 1-2 months before commencing a tender process. Major projects are costly if there are long lead times if evaluation criteria need to be signed off by Council in each event before a tender can be invited. The ability to streamline processes and obtain timely outcomes is an important aspect of our service delivery as is the need to be transparent and accountable in our processes.


Res No : 152483

MOVED : Cr Smeathers SECONDED : Cr Saylor That Council by ABSOLUTE Majority pursuant to Section 5.42 of the Local Government Act 1995 RESOLVES to:

1. DELEGATE to the CEO the ability to invite tenders in accordance with

section 3.57 of the Act where: (a) There is a “discrete and identifiable” budget allocation provided

by Council as part of their budget adoption or review; and (b) The value of the tender is not to exceed $1M (ex-GST);

2. DELEGATE to the CEO the ability to determine tender evaluation

criteria, the form of contract and the Contract Superintendent in accordance with Regulation 14 of the Local Government (Functions and General) Regulations 1996 where: (a) The value of the tender is not to exceed $1M (ex-GST); and (b) The criteria is to be in accordance with the proposed Tender

Evaluation Criteria Policy; and 3. ADOPT the Tender Evaluation Criteria Policy.

CARRIED



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10 COMMUNITY SERVICES

Cr Lally declared an impartiality interest in item 10.1 Green the Greens Project and Karratha Golf Course Management as Cr Lally is patron of the Karratha Country Club (KCC) and is not involved in any decision making processes. 10.1 GREEN THE GREENS PROJECT AND KARRATHA GOLF COURSE

MANAGEMENT

File No: RC.90

Responsible Executive Officer: Director Community Services

Reporting Author: Manager Community Facilities


Applicant/Proponent: Karratha Country Club


Attachment(s) Nil

PURPOSE For Council to;

1. Reaffirm it’s support for the Green the Greens project proposed by the Karratha

Country Club, and

2. To consider the future management of the Karratha golf course by the Karratha

Country Club.

BACKGROUND At the October 2011 Ordinary Council Meeting, Council was presented with a Department of Sport and Recreation Community Sport and Recreational Facilities Fund (CSRFF) application on behalf of the Karratha Country Club (KCC), requesting Council to support the Green the Greens project. Council resolved to; 1. ENDORSE the Community Sporting and Recreation Facilities Fund application by the Karratha Country Club, in principle, and subject to Council‘s allocation of project management funds being allocated within the 2012/13 budget process. 2. DIRECT officers to proceed with the necessary internal PIIG process to inform the 2012/13 budget process and 3. NOTE a future financial impost on Council is probable regarding the donation of current machinery/plant in the form of a fairway mower.

Res No : 151847

The Karratha Country Club was successful in securing funds through the Department of Sport and Recreation (DSR) and officers have included the project in the Draft 2013/2014 Budget, however the project has not progressed as the Club is still seeking further funds. The Country Club are now requesting Council to formally support the project in order to allow the club to inform funding bodies and set project timelines.


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The project will additionally mark a change to the operation model of the Karratha golf course from being directly managed by the Shire of Roebourne to being managed by the Karratha Country Club. Officers support this change due to the long term financial benefit for the Shire and the change supports the long term vision and growth plan for the Country Club. This change was supported in principle by Council at the October 2011 Ordinary Council Meeting as it was an underpinning aspect of the Green the Greens project. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of high significance as the matter refers to both significant financial savings to Council, alters the operational model of the Karratha golf course and the potential donation of Council assets. COUNCILLOR/OFFICER CONSULTATION Council has been informed of this project via a previous Council report and through formal briefing sessions. COMMUNITY CONSULTATION Officers have worked with the Karratha Country Club over the past 18 months, assisting in funding applications and advice as required. STATUTORY IMPLICATIONS If Council wish to support this project, it would be required to commit funds in the 2013/14 and 2014/15 financial years. The statutory implications simply relates to;

Section 3.1 of the Local Government Act 1995.

Section 5.42 of the Local Government Act 1995.

POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The project originally presented to Council at the October 2011 Ordinary Council Meeting detailed the following financial impact. Officers can advise the position of the Club has not changed. The project expenditure has been assessed and estimated by Golfmaster Pty Ltd to be as follows;

Item Amount

Irrigation $142,055

Plant & Equipment $181,609

Maintenance of Facility $99,544

Greens Construction $350,370

Course Furniture $6,765

Project Costs (external) $46,500

Project Costs (internal)** $102,500**

Donation of Materials $30,000

Project Total $959,343

** Internal project management costs for the Shire are calculated to be approximately (12.5% of the project budget) $102,500. The Karratha Country Club is requesting the Shire absorb this cost as a contribution towards the project.


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Additionally the Karratha Country Club is requesting machinery and plant currently located on site, and which is solely used for the purpose of maintaining the Karratha golf course, to be donated to the Karratha Country Club (this will involve the loss and transfer of assets on the Shires behalf). To date, only the fairway mower has been identified by the Karratha Country Club, Golfmaster has estimated a second hand model would cost approximately $64,000. The future management of the Karratha Golf by the Karratha Country Club has the following financial impact on Council:

2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 Total

Proposed contribution by

Shire under “Green the

Greens” proposal.

$331,100 $334,883 $288,779 $242,792 $196,926 $151,184 $1,545,666

Current projected contribution under

existing arrangement

$384,000 $384,000 $384,000 $384,000 $384,000 $384,000 $2,304,000

Operational Saving to Council

$52,900 $49,117 $95,220 $141,207 $187,073 $232,815 $758,333

The Karratha Country Club has requested additional on going operational support following the six (6) year exit strategy in the form of water, electricity, fertilisers, chemicals, reticulation and possible transport costs of approximately $130,000 p/a. STRATEGIC IMPLICATIONS This item is relevant with the Shire’s approved Strategic Community Plan 2012 - 2022 and Corporate Business Plan 2012 - 2016. In particular the Operational Plan 2012-2013 provides for this activity: Our Program: 1.e.2.1 Liaise with key stakeholders including Landcorp,

government agencies and developers for support in strategic community projects.

Our Services: 1.e.2.1.1 Liaise with other agencies in delivery of strategic community projects.

RISK MANAGEMENT CONSIDERATIONS The Shire’s Infrastructure department have expressed concerns over water supply to the golf course if further reticulation was required (i.e. more natural turf areas). If the upgrade to the water supply infrastructure is not completed prior to the Green the Greens project being completed, the greens will not have sufficient water supply to be maintained. To negate this risk, officers suggest further investigation is undertaken over the 12 month design phase to ensure the infrastructure is upgraded prior to installation of turf. If the infrastructure is not completed, Officers suggest postponing the delivery of the project following detailed design until these critical works are completed. Officers will liaise closely with the Water Corporation to ensure the turf is not installed until sufficient water infrastructure is in place. Due to the uncertainty of water supply the project is considered to be of high risk. IMPACT ON CAPACITY The impact on capacity will largely be held by the Shire Strategic Projects and Infrastructure Directorate who would be responsible for delivering this project. These works are able to be met within current staffing resources. However Council should note that until the full detailed scope of the project is known the full impact on officers is largely unknown.


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RELEVANT PRECEDENTS The Shire of Roebourne has previously provided project management experience and services to community groups; assisting in delivering projects that benefit the wider community. Additionally, the Shire has also donated assets in the past to community and not for profit groups where by the Shire no longer requires the asset and the asset specifically applies to the purpose of the community group. VOTING REQUIREMENTS Simple Majority and Absolute Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.1 of the Local Government Act 1995 RESOLVES to: NOT SUPPORT the Karratha Country Club request for in principle support regarding the Green the Greens project. CONCLUSION The Karratha Country Club is requesting Council to support the Green the Greens project in principle. The original application did not request up front cash contribution from Council; rather a continuation of maintenance support for a six (6) year period, project management support and donation of machinery if available. Officers are now requesting Council to reinforce their support and provide direction on the future management of the Karratha golf course.

OFFICER’S RECOMMENDATION

1. That Council by SIMPLE Majority pursuant to Section 3.1 of the Local

Government Act 1995 RESOLVES to:

a. REAFFIRM support for the Green the Greens project identified by

the Karratha Country Club;

b. SUPPORT the transition of the golf course maintenance from the

Shire of Roebourne to the Karratha Country Club.

c. SUPPORT the delivery of the Green the Greens project by

allocating internal resources to project manage the delivery over

the 2013/14 and 2014/15 financial years.

2. That Council by ABSOLUTE Majority pursuant to Section 5.42 of the Local Government Act 1995 RESOLVES to DELEGATE authority to the Chief Executive Officer to negotiate and finalise details of the exit strategy for the management of the Karratha golf course by the Shire of Roebourne, totalling $1,545,666 over a period of up to six years and to negotiate the level of ongoing operational support provided by the Shire to the Karratha Country Club post the management exit strategy, up to the value of $130,000 per annum.


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COUNCIL AMENDMENT / RESOLUTION

Res No : 152484

MOVED : Cr White-Hartig SECONDED : Cr Smeathers That this item be withdrawn from the Agenda as financial circumstances have changed since the report was provided. Council was advised that the Karratha Country Club’s application for Regional Development Australia Fund funding was not successful. This meant that progressing with the project in the format proposed in this report was not possible. Further discussions will be held with the Karratha Country Club regarding this project with a new report to be presented at a later date.

CARRIED



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Page 91

Cr White-Hartig declared an impartiality interest in item 10.2 Community Services Policy Review- Annual Community Association Grant Schemes (CS19) as Cr White-Hartig is a member of the Roebourne Advisory Group & Chairperson of Wickham Community Association. 10.2 COMMUNITY SERVICES POLICY REVIEW – ANNUAL COMMUNITY

ASSOCIATION GRANT SCHEMES (CS19)

File No: GS.41


Reporting Author: Acting Community Development Officer




Attachment(s) Proposed Policy Annual Community Association Grant Scheme CS19

PURPOSE To seek Council’s endorsement of the recently reviewed and amended Community Services Annual Community Association Grant Schemes policy (CS19). BACKGROUND Council is presented with the suggested changes incorporated into the Annual Community Association Grant Scheme policy CS19 that will provide Council officers and Community Associations clear direction in the management of the Annual Community Association Grant Schemes. Initiated in 2010, policy CS19 offers community associations based within the Shire of Roebourne financial assistance to coordinated high quality community programs, events, services and support infrastructure that provide a direct benefit to their associated communities. Projects, activities, events and infrastructure are to be consistent with the values and strategies contained within the Shire of Roebourne’s Strategic Plan.


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The current schemes available to the Community Associations are:

Annual Community Association Development Scheme (ACADS)

Birra Birra & Kangaroo Hill Payments (Ex-Gratia)

Council contributes funds annually

Eligible Organisations:

Dampier Community Association

Karratha Community Association

Wickham Community Association

Point Samson Community Association

Roebourne Advisory Committee

Income received through Rio Tinto and

Shire of Roebourne agreement.

Distributed to community associations

as follows:

Kangaroo Hill; Dampier ($100,000 ex

GST)

Birra Birra; Wickham (50%), Point

Samson (25%) and Roebourne (25%)

Currently up to $100,000 ex GST $250/bed/year occupied (Birra Birra)

$100,000 ex GST Kangaroo Hill

Supports projects, activities & events. Supports public facility development

A combined Community Association meeting held in December 2012 facilitated the revision of policy CS19. Further feedback has been received from the Community Associations to address the issue of the responsibility of maintenance and public liability of infrastructure projects. Under the current policy both maintenance and public liability are the responsibility of the Community Associations. Community Associations are proposing allocating funds to additional infrastructure development projects in the 2013/14 financial year through the two available schemes. Already delivered infrastructure projects include the toilet facility in Roebourne, public art and playground structures. The future infrastructure development projects being proposed include an interactive splash pad, playgrounds, playground shade structures, skate park and the historic jetty restoration project. Community Associations are requesting that whilst they may have the capacity to deliver the infrastructure projects, their capacity to commit to the ongoing maintenance and the public liability of these projects is limited. Through consultation with the Community Associations the request is that ongoing maintenance and public liability should be costed by Council. Officers are recommending that the responsibility of the following is removed from community associations:

Maintenance of infrastructure that is normally delivered by Council e.g. public

toilets, playgrounds, shade structures;

Maintenance for infrastructure not normally provided by Council (ie: splash pads

for Communities with the population of under 400) will be the responsibility of the

community association.

Public liability for infrastructure projects delivered through the two schemes.

The projects will still require Council consideration prior to approval. Further feedback received from Community Associations called for an amendment to the Ex Gratia funding scheme to be spent under similar guideline as ACADS. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE8 Significant Decision Making Policy, this matter is considered to be of high significance due to the impact on Council and Officers to efficiently


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operate and coordinate day to day operations, and the impact on future Council Agenda Items. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place between all relevant Officers, and Councillors have been provided with an opportunity to review and make appropriate changes to the respective policy. A summary of changes to Policy CS19 are outlined in the table below, with the policy being presented in the revised policy format:

Proposed Change Purpose of change

Section 2 (Principles): 2.2-General Conditions/Criteria- Birra Birra and Kangaroo Hill Ex Gratia Funding Scheme. 2.3–Eligibility for Birra Birra Ex Gratia Scheme – Inclusion of ‘capped at $500,000 as the following distribution’. 2.3-Inclusion of exact monetary amounts each Community Association receives through the two funding schemes. 2.4-Amendment to text regarding submission of life cycle cost plans, the onus of ongoing costs and inclusion of text surrounding public liability.

Increased flexibility to eligible Community Associations to access funding from the Ex Gratia Scheme under similar guidelines as ACADS. Reducing financial impact on Council for the absorption of life cycle maintenance and public liability costs. Clarifies the dollar amount that Community Associations are eligible for through the two funding schemes. The life cycle costs are still required to be submitted by the Community Associations to demonstrate to Council the costs that are involved in the life of the project when submitting their application. The complete responsibility of the following is removed from Community Associations:

Maintenance of infrastructure that is

normally delivered by Council e.g.

public toilets, playgrounds, shade

structures (this excludes Community

Association owned infrastructure);

Public liability for infrastructure

projects delivered through the two

schemes.

However the approval of the project is subject to Council’s financial ability to meet the demonstrated life cycle and public liability costs.


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COMMUNITY CONSULTATION A significant amount of consultation has taken place with eligible Community Associations and associated group representatives. This has been in addition to anecdotal feedback received by Officers (via dissemination of funds through current policy and monthly attendance at Community Association meetings). Currently, Ex Gratia funding is limited to infrastructure development based on a letter received from Rio Tinto in July 2008. In this communication, Rio Tinto offered the Ex Gratia payment of $250/bed/annum for rooms in occupancy “to support public facility projects”. Officers recommend further consultation with Rio Tinto to ascertain if this support could be extended to community events, services and projects to alleviate expectations on Community Associations to manage large infrastructure projects. STATUTORY IMPLICATIONS Section 2.7 (2)(b) of the Local Government Act 1995. POLICY IMPLICATIONS The acceptance of Policy CS19 is pivotal to this specific section of Council agenda items. FINANCIAL IMPLICATIONS By capping the funds available from the Birra Birra Ex Gratia funding schemes to $500,000, additional funds accessed through the Ex Gratia payments will allow Council to absorb the maintenance (of infrastructure that is normally delivered by Council) and public liability insurance costs, from projects delivered by Community Associations. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 4.c.2 Focus on continuously improving systems, processes and best practice in service Delivery to the community Our Services: 4.c.2.3 Develop and/or review Council policies, procedures and processes RISK MANAGEMENT CONSIDERATIONS The proposed policy changes impacts on Council financially by inheriting the ongoing maintenance and public liability costs of the infrastructure delivered through ACADS and Ex Gratia funds. IMPACT ON CAPACITY There is no additional impact on capacity or resourcing to carry out the Officer’s recommendation. Council’s resolve to support the Officers recommendation to finance the ongoing maintenance of the infrastructure projects would impact on the infrastructure team. The impact on capacity would be dependent upon the size and scale of the projects being inherited by Council. RELEVANT PRECEDENTS The Wickham Community Association was granted a variation to their Ex Gratia application in 2012/13 to fund Wickham’s 40th anniversary celebrations. This variation has been taken into account for the 2013/14 year in the Officer’s recommendation to request from Rio Tinto a change to be made to the current funding guidelines.


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VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation Option 2 That Council by SIMPLE Majority pursuant to Section 2.7 of the Local Government Act 1995 RESOLVES to ADOPT the Annual Community Association Grant Scheme Policy (CS19) with the following amendments:

i) ______________________________________

ii) ______________________________________

iii) ______________________________________

Option 3 That Council by SIMPLE Majority pursuant to Section 2.7 of the Local Government Act 1995 RESOLVES to DEFER the matters pending further information from Officers. CONCLUSION Council is presented with updated policies to review and endorse frequently. Under Local Government Act 1995, Council must review policies annually. The suggested changes are incorporated into the Annual Community Association Grant Schemes. Whilst individual challenges remain for each Community Association (or Committee) in their respective location, Officers support the recommendation and suggested policy changes based on the consultative process undertaken. Generally there is an understanding that these suggestions provide best possible outcome for the majority of current issues.


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That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to ADOPT the suggested amendments to Annual Community Association grant Scheme Policy (CS19) as per the following table:


Section 2 (Principals): 2.2-General Conditions/Criteria- Birra Birra and Kangaroo Hill Ex Gratia Funding Scheme. 2.3–Eligibility for Birra Birrra Ex Gratia Scheme – Inclusion of ‘capped at $500,000 as the following distribution’. 2.3-Inclusion of exact monetary amounts each Community Association receives through the two funding schemes. 2.4-Amendment to text regarding submission of life cycle cost plans, the onus of ongoing costs and inclusion of text surrounding public liability.

Increased flexibility to eligible Community Associations to access funding from the Ex Gratia Scheme under similar guidelines as ACADS. Reducing financial impact on Council for the absorption of life cycle maintenance and public liability costs. Clarifies the dollar amount that Community Associations are eligible for through the two funding schemes. The life cycle costs are still required to be submitted by the Community Associations to demonstrate to Council the costs that are involved in the life of project when submitting their application. The complete onus of responsibility for the maintenance (of infrastructure that is normally delivered by Council) and public liability for new and existing infrastructure has been removed from Community Associations (this excludes Community Association owned infrastructure). However the approval of the project is subject to Council’s financial ability to meet the demonstrated life cycle and public liability costs.


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ALTERNATIVE RECOMMENDATION Res No : 152485

MOVED : Cr White-Hartig SECONDED : Cr Saylor That the Officer’s recommendation be supported with the exception of the proposed capping of the Birra Birra ex-gratia scheme at $500,000.

LOST

FOR : Cr White-Hartig, Cr Saylor. AGAINST : Cr Long, Cr Bertling, Cr Lally, Cr Smeathers.


Res No : 152486

MOVED : Cr Smeathers SECONDED : Cr Lally That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to ADOPT the suggested amendments to Annual Community Association grant Scheme Policy (CS19) as per the following table:


Section 2 (Principals): 2.2-General Conditions/Criteria- Birra Birra and Kangaroo Hill Ex Gratia Funding Scheme. 2.3–Eligibility for Birra Birrra Ex Gratia Scheme – Inclusion of ‘capped at $500,000 as the following distribution’. 2.3-Inclusion of exact monetary amounts each Community Association receives through the two funding schemes. 2.4-Amendment to text regarding submission of life cycle cost plans, the onus of ongoing costs and inclusion of text surrounding public liability.

Increased flexibility to eligible Community Associations to access funding from the Ex Gratia Scheme under similar guidelines as ACADS. Reducing financial impact on Council for the absorption of life cycle maintenance and public liability costs. Clarifies the dollar amount that Community Associations are eligible for through the two funding schemes. The life cycle costs are still required to be submitted by the Community Associations to demonstrate to Council the costs that are involved in the life of project when submitting their application. The complete onus of responsibility for the maintenance (of infrastructure that is normally delivered by Council) and public liability for new and existing


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infrastructure has been removed from Community Associations (this excludes Community Association owned infrastructure). However the approval of the project is subject to Council’s financial ability to meet the demonstrated life cycle and public liability costs.

CARRIED

FOR : Cr Long, Cr Bertling, Cr Lally, Cr Smeathers. AGAINST : Cr White-Hartig, Cr Saylor.


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10.3 FEE WAIVE REQUEST – MUSICA VIVA AUSTRALIA

File No: CR.39 Responsible Executive Officer: Director Community Services

Reporting Author: The Youth Shed Supervisor


Applicant/Proponent: Musica Viva Australia


Attachment(s) Nil

PURPOSE To endorse a request from Musica Viva Australia to waive the venue hire fee for the use of The Youth Shed for a community event in conjunction with Rio Tinto to be held on the 14 June 2013. BACKGROUND Musica Viva is a non-profit organisation that was established in 1945 and is regarded as the world’s most respected presenter of Chamber Music. In 2013, Musica Viva will be presenting 10 school concerts in the Pilbara region as well as professional development for teachers. In conjunction with Rio Tinto and other community partners, Musica Viva will be presenting a free community concert on Friday, 14 June 2013. Local school students may have the opportunity to also perform. The total applicable fee is as follows; Venue Hire ($38.00 per hour @ 5.5 hours) $209.00 TOTAL FEES $209.00 LEVEL OF SIGNIFICANCE In the context of CE8 Significant Decision Making Policy – this item is considered insignificant due to the level of financial consideration. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS The Chief Executive Officer has delegated authority to provide up to a 50% concession on hire fees for Council facilities and services including The Youth Shed. Section 6.12 (1)(b) of the Local Government act provides for Council to waive any fee by simple majority decision. POLICY IMPLICATIONS There are no policy implications.


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FINANCIAL IMPLICATIONS The nominal fee for a booking of this nature is $38.00 per hour for The Youth Shed (community rate). The requested times of the booking are from 12.00pm to 5.30pm equating to 5.5 hours of hire. Therefore the fee waiver is for a total of $209.00. In recognition of the loss of income, should Council agree to waive the hire fees the equivalent amount of $209.00 will be allocated from the non-statutory community donations account to the income account of The Youth Shed venue hire so that income KPI’s represent a true reflection of community use of the facility. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 1.a.2.4 Operate and improve community facilities Our Services: 1.a.2.4.1 Operate community facilities RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable.


RELEVANT PRECEDENTS Council has previously supported similar community events by way of fee waiver. However, this is the first fee waiver application for The Youth Shed. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 6.12 of the Local Government Act 1995 RESOLVES to NOT APPROVE a fee waive and APPLY a 50% concession offered through delegated authority to the Chief Executive Officer. Option 3 That Council by SIMPLE Majority pursuant to Section 6.12 of the Local Government Act 1995 RESOLVES to NOT APPROVE a fee waive and offer no financial assistance to this event.

CONCLUSION Musica Viva is a non-profit organisation that was established in 1945 and is regarded as the world’s most respected presenter of Chamber Music. In 2013, Musica Viva will be presenting 10 school concerts in the Pilbara region as well as professional development for teachers. Musica Viva is to hold a free community concert in conjunction with Rio Tinto on the 14th June 2013 at The Youth Shed. The total applicable fee is $209.00 for venue hire fees.


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Res No : 152487

MOVED : Cr Lally SECONDED : Cr Smeathers That Council by SIMPLE Majority pursuant to Section 6.12 of the Local Government Act, 1995 RESOLVES to APPROVE a waiver of venue hire fees ($209.00) in full for Musica Viva in conjunction with Rio Tinto to hold a community concert at The Youth Shed on the 14 June and to reflect income allocations for The Youth Shed an amount of $209.00 from the Non-statutory community donations account (314200) to the income account of The Youth Shed (348710).

CARRIED



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10.4 DAMPIER COMMUNITY HUB SCOPE AND DESIGN TENDER

File No: CM.60/NCR6026


Reporting Author: Partnership Manager




Attachment(s) 1. Client Scope Agreement

2. Response Brief Matrix

3. Project Architect Tender and Selection Criteria

PURPOSE To seek from Council the following approvals to progress the Dampier Community Hub project:

A. Endorse the Scope of Works

B. Endorse the principles for ownership and management

C. Approve the invitation for tenders to appoint a Project Architect and endorse

selection criteria for appointment

D. To consider Council appointment to the Dampier Community Hub Project

Reference Group

BACKGROUND At its 18 June 2012 meeting (resolution 152105), Council resolved to authorise officers to progress a number of Partnership agreements between Rio Tinto and The Shire. This report particularly focuses on the agreement for the Dampier Community Hub.

On 2 May 2013 the Dampier Community Hub Funding Agreement was executed by the Chief Executive Officer and Shire President. This agreement provides for a financial contribution by Rio Tinto of $ 9,400,000 for the delivery of the Dampier Community Hub in the following stages:

· Stage 1: Project implementation and development;

· Stage 2: Construction and practical completion; and

· Stage 3: Acquittals, defects liability period and final building inspection.

A. Scope of Works The scope of works as described was determined through significant community consultation and testing against existing facilities and services. Community consultation was conducted over two stages to develop an accurate scope for the development of the Dampier Community Hub. Rio Tinto commenced significant community consultation in early 2012 to develop a base scope to inform an architect who created preliminary drawings and design brief.


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In early 2013 Shire officers tested this brief through stakeholder engagement and needs analysis conducted with the following stakeholders;


Childcare providers in the Shire of Roebourne

WA Country Health Service

Dampier Repertory Group

Dampier Primary School

Dampier Public Library staff

Similar facilities and services, including childcare, were also identified in the Karratha township, to ensure the suggested brief not only meets the current and anticipated future needs of the Dampier community, but also complements the facilities and services currently in Karratha. Critical review of the original brief has resulted in the Officer’s recommendation to reduce the original facility scope. This reduction in scope has been endorsed by Rio Tinto and is at Attachment A. Accordingly, the scope for the facility, as described below, is now submitted for endorsement: Childcare

· Fully equipped 70 place childcare centre

Multi Purpose Community Rooms · Dampier Arts and Everything Group (wet and dry space);

· Playgroups (up to 30 children)

· Out of hours school care

· General community meeting spaces

· Functional outdoor areas

Shire of Roebourne Space · Library facilities with a ‘shop front’ for general customer service

· Staff office(s)

Not for Profit Office Space · Dampier Community Association office and small shop front for community facility

bookings and general tourism

· Functional offices for 3 additional services (functional rooms/offices to allow general

office set up or clinician)

· Meeting rooms and services (toilets)

Changing Facilities · Separate Community Hall changing facilities, public toilets and ticket office

Refurbishment of the existing Dampier community Hall Demolition of the following existing facilities

· Library

· Change rooms attached to the Dampier Community Hall

· Existing storage facility


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· Maintain provision of services throughout the project where practicable.

B. Principles for Ownership and Management To ensure the facility is maintained to a standard expected by the community, financial contribution will be sought from Rio Tinto for its upkeep and operations. It is intended that the following four ownership and management principles be applied to the facility: 1. The Shire will consider ownership of the facility if the land is relinquished by Rio Tinto

and transferred without cost to the Shire under a Freehold Title arrangement.

2. The parties will develop a financial agreement based on the following principles:

· The agreement will be long term, propose 20 years.

· A sliding scale annual contribution will be made by Rio Tinto towards the

anticipated operational loss of the facility.

· A further annual contribution will be made by Rio Tinto towards capital

maintenance through life cycle costing exercise: 7.5% of capital cost over 20

years.

3. A detailed management plan will be jointly agreed

4. All library capital, operational and maintenance expenditure is excluded when determining Life Cycle Costing and the actual operational deficit amounts and is the sole responsibility of the Shire.

C. Project Architect Tender and Selection Criteria To advance the Dampier Community Hub project design development, it is recommended to progress the appointment of a Project Architect and Quantity Surveyor. The following points outline the approach that will be implemented to minimise design risk as far as practical:

STOP/GO Decision Points In the event that Council resolves not to proceed with the overall Project at any stage, STOP/GO decision points have been provided for at the conclusion of; · Concept planning stage, · Design & documentation stage prior to going to tender; and · At the tender evaluation stage These STOP/GO decision points will be included in the Consultancy Briefs of the Project Architect, Quantity Surveyor and Independent Licensed Building Surveyor.

Selection Criteria In accordance with Regulation 14(2a) Local Government (Functions and General) Regulations 1996, it is a requirement of Council to determine in writing the criteria for deciding which tender should be accepted. It is recommended that the following selecting criteria for the Project Architect are endorsed by Council in determining the most advantageous tenderer during the evaluation process:


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Criteria Detail Weighting

Experience

Demonstrated successful experience in major building design and refurbishment projects with related experience in the design and construction of community buildings. Previous experience in projects above the 26th Parallel will be beneficial.

20%

Methodology Clearly articulate the methodology to be implemented in the review, design and construction process.

10%

Capacity Outline your capacity to undertake the appointment and the resources to be allocated.

20%

Demonstrated Understanding

Demonstrate your understanding of the project requirements.

10%

Tendered Fees 40%

Quantity Surveyor

As a means of ensuring the independent advice as to costs and “value for money

“design, a Quantity Surveyor will be engaged directly by Council. The role of the

Quantity Surveyor will be provide advice at all stages of the project on costs, materials

selection, value for money issues, valuing of works completed and progress claims and

input into the overall financial management of the project. The appointment will be

made within the provisions of the Local Government (Functions and General)

Regulations Clause 11 (2) (e) and will utilise the State Government panel of pre-

qualified Quantity Surveyors. In the event that submissions exceed $100,000 a report

will be submitted to the first available meeting of Council for appointment otherwise the

appointment shall be made under delegated authority provisions.

Procurement

The following Australian Standards documentation will be utilised for the project:

· AS4122 -2000 General conditions of engagement for the appointment of consultants, and

· AS4000 -1997 General conditions of contract (Construction). · In the case of AS4122 the Client Representative is nominated as Jenni

Brown and in the case of AS4000 the Superintendent is nominated as Jenni Brown.

The following key points relating to the procurement of consultancy services for the project are detailed in Attachment 3: Project Architect Tender

Project Architect Consultancy Brief Key Deliverables

Design Brief

Tender Program


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LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of high significance in terms of the future social and cultural well being of the residents of Dampier as it relates to the construction of significant community infrastructure in their community. D. Council Appointment to the Dampier Community Hub Project Reference Group A Project Reference Group has been established to overview all aspects of the design and documentation and construction process. Membership of the Project Reference Group comprises:

Project Director - Director, Strategic Projects & Infrastructure

Client/Project Sponsor - Manager Community Facilities

Manager Information Technology

Client Representative - Project Manager

Technical Services Officer

Planning Services Representative (as required)

Manager Public Affairs (as required)

Project Administration Officer

Rio Tinto Manager Strategy and Forecasting

Rio Tinto Technical Representative

Rio Tinto Community Representative

It is recommended that an elected member act as Chair of the Project Reference Group. COUNCILLOR/OFFICER CONSULTATION As detailed above, the Project Reference Group has been established and comprises several Officers. Council also has the opportunity to nominate an elected member/s. COMMUNITY CONSULTATION During 2012, Rio Tinto conducted significant consultation with the wider Dampier community. Further, in 2013, Shire officers conducted additional consultation with key community groups to ascertain the need and future demand of the Dampier community. Officers Further consultation will occur during the design and documentation process in accordance with the Project Consultation Plan. STATUTORY IMPLICATIONS Section 3.57 of the Local Government Act 1995. Section 11(1) of the Local Government (Functions and General Administration) Regulations 1996. Regulation 14(2a) Local Government (Functions and General) Regulations 1996. POLICY IMPLICATIONS There are no policy implications.


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FINANCIAL IMPLICATIONS As detailed above, the Dampier Community Hub Funding Agreement provides the funding to complete stage one works. A budget amount of $152,000 is currently allocated within the 2012/2013 budget to progress the project planning for this project. An amount of $1,856,860 has been requested within the 2013/2014 budget to progress the project development as per the partnership agreement key deliverables. The 2012/2013 budget amount will be cost neutral to the Shire of Roebourne with the amount being funded through the Partnership Agreement with Rio Tinto. Funding will be sought through various funding bodies in addition to the funding agreement contribution by Rio Tinto to complete the project in the 2014/2015 financial year. Additionally, Council’s Long Term Financial Plan provides for a $ 1,000,000 financial contribution toward this infrastructure project, to be primarily attributed towards the relocation and rejuvenation of the Dampier library. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provides for this activity: Our Program: 1.d.2.2 Develop and implement strategic partnerships that assist in the provision of community infrastructure and service delivery. Our Services: 1.d.2.2.3 Develop and implement Dampier Community Hub Agreement RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no additional impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES NOT TO ENDORSE the Officer’s recommendation and take alternative action as follows:

1. ________________

2. ________________


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CONCLUSION The Shire, in partnership with Rio Tinto, has made significant progress towards project implementation and development for the Dampier Community Hub. The recommendations as detailed in this report now require decision in order to achieve Stage One outcomes as detailed in the funding agreement.


Res No : 152488

MOVED : Cr Smeathers SECONDED : Cr Long 1. That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

a. ENDORSE the scope for the Dampier Community Hub as detailed; b. ENDORSE the principles of ownership and management of the facility

as detailed; c. NOTES the establishment of a Project Reference Group for the

Dampier Community Hub project; and d. APPOINTS Cr/s Lally and Long to the Dampier Community Hub

Project Reference Group.

2. That Council by SIMPLE Majority pursuant to Section 3.57 of the Local

Government Act 1995 RESOLVES to:

a. ENDORSE the Project Architect Selection Criteria as detailed below:

Criteria Detail Weighting

Experience

Demonstrated successful experience in major building design and refurbishment projects with related experience in the design and construction of community buildings. Previous experience in projects above the 26th Parallel will be beneficial.

20%

Methodology Clearly articulate the methodology to be implemented in the review, design and construction process.

10%

Capacity Outline your capacity to undertake the appointment and the resources to be allocated.

20%

Demonstrated Understanding

Demonstrate your understanding of the project requirements.

10%

Tendered Fees 40%

b. AUTHORISES the calling of tenders for the appointment of a Project

Architect for the Dampier Community Hub project and NOTES a tender report will be brought forward to the August meeting of Council for consideration;

c. NOTES the insertion of project STOP/GO points in the Project Architect, Cost Manager and Independent Licenced Building Surveyor Consultancy briefs at the conclusion of the Concept Design, Pre tender and Tender Closure stages of the Dampier Community Hub project;


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d. ENDORSES the use of Australian Standards AS4122 -2000 General Conditions of Engagement for the Appointment of consultants for the Dampier Community Hub project and APPOINTS Jenni Brown, Project Manager as Client Representative;

e. ENDORSE the use of Australian Standards AS4000-1997 General Conditions of Contract for the Dampier Community Hub project and APPOINTS Jenni Brown, Project Manager as Superintendent;

f. ENDORSE, pursuant to the provisions of the Local Government (Functions and General) Regulations clause 11 (2) (e), the appointment of a Quantity Surveyor utilising the State Governments panel of pre-qualified Quantity Surveyors and NOTES that in the event that submissions exceed $100,000 then a further report will be brought forward to the first available meeting of Council for consideration.

CARRIED



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Cr White-Hartig declared and impartiality interest in item 10.5 Annual Community Association Grant Schemes (ACADS & EX-GRATIA) as Cr White-Hartig is a member of Roebourne Advisory Group & Chairperson of Wickham Community Association. Cr Long and Cr Smeathers declared an impartiality interest in item 10.5 Annual Community Association Grant Schemes (ACADS & EX-GRATIA) as they are both members of the Karratha Community Association. 10.5 ANNUAL COMMUNITY ASSOCIATION GRANT SCHEMES (ACADS & EX-

GRATIA)

File No: GS.41


Reporting Author: Senior Community Development Officer


Applicant/Proponent: Local Shire Community Associations


Attachment(s) Copies of the applications are available upon request

PURPOSE To seek Council consideration of the applications received for financial assistance from the four of the five Shire of Roebourne community associations. BACKGROUND In recognition of the important role that community association’s play and their ability to forge communities through a variety of events and projects, Council has committed to the provision of support and assistance through the two Annual Community Association Grant Schemes;

1. Annual Community Association Development Scheme (ACADS) and 2. Ex-Gratia payments received from Rio Tinto for the Birra Birra and Kangaroo Hill

camps.

Community associations have to apply for both these schemes prior to the budget resolution meeting. Annual Community Association Development Scheme (ACADS) Council resolved to allocate $100,000 to community associations of Dampier (DCA), Point Samson (PSCA), Wickham (WCA), Karratha (KCA) and the Roebourne Advisory Committee (RAC) in September 2010. ACADS encourages the community associations to apply for funding for projects that:

create aesthetically attractive and vibrant towns,

facilitate inclusive and engaged communities,

build capacity, capability and partnerships across the community,

encourage the building of stable and diverse communities,


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provide a range of appropriate facilities that reflect the demography of the communities

can be completed within twelve (12) months.

demonstrate the community associations capacity to deliver the project outcomes.

Community associations are eligible for the following funds:

ANNUAL COMMUNITY ASSOCIATIONS DEVELOPMENT SCHEME $100,000 ex GST

BIRRA BIRRA & KANGAROO HILL EX-GRATIA FUNDING SCHEME

Dampier Community Association Kangaroo Hill

Dampier Community Association, $100,000 ex GST

Shire of Roebourne’s Roebourne Advisory Committee

Birra Birra Funds

Wickham Community Association, $250,000 ex GST

Point Samson Community Association, $125,000 ex GST

Shire of Roebourne’s Roebourne Advisory Committee, $125,000 ex GST




At the combined Community Association meeting held in December 2012 feedback received from some community associations to the Councils Community Development Officers was that they are still experiencing difficulty in expending the allocated funds. The feedback received resulted in changes to the Annual Community Association Grant Schemes policy CS19 in January 2013. The amendments to the policy were received well by the community associations as the changes provided clearer direction on how funds can be expended thus avoiding the accumulation of unallocated funds in reserve.


Page 113

The current reserve balances for each of the community associations are as follows:

Year Scheme DCA KCA PSCA RAC WCA

2010/2011 ACADS - n/a - - -

Ex Gratia $15,041.94 – expires June

2013 - - - -

2011/2012 ACADS -

$7,576 - expires June 2014

- - -

Ex Gratia $100,000 –

expires June 2014

- - - -

2012/2013 ACADS $100,000 -

expires June 2015

$91,297 -expires June 2015

$75,000-expires

June 2015 $74,477 -

Ex Gratis $100,000-

expires June 2015

- $125,000 -expires

June 2015 $74,000 -

Totals

$315,041 $98,873 $200,000 $148,477

The Roebourne Advisory Committee has funds allocated to various projects with expenditure on track. The Point Samson Community Association have indicated that the 2012/13 funds are being allocated to several different projects such as beach front sculptures, additional landscaping to the Point Samson entry statement and a chilli cook-off being planned for August. The Dampier Community Association have indicated that the 2010/11 funds are being allocated to the Dampier Beachside Markets event and have allocated $40,000 of the 2011/12 Ex Gratia reserve funds to the construction of the permanent cyclone rated shade structures at the Windy Ridge Oval.


Page 114

Requests made for funding from the community associations as detailed in the table below.

Applicant Project Funding Category

Total Cost of Project

Funding Requested

Officer recommendation Responsibility of Ongoing

Maintenance Dampier Community Association

ACADS Free Community Events x 2 ($77,000) (Adult – theatre & performances with a music line up & Kids – age appropriate activities for families with kids aged 0-16 years) Dampier Art Awards 2014 ($11,000) Events costs Dampier Citizen of the Year Awards 2014 ($5,500) Event costs Community Consultation & Future Planning for DCA ($6,500) A planned, diverse and sustained community consultation process to encourage residents to be active participants in shaping Dampier’s future to foster resident commitment to Dampier. The consultation is to assist the DCA with its strategic planning by reviewing and formalising its purpose, goals and objectives.

Various $100,000 $100,000 $100,000 Officers support the applications put forward by the DCA as each of the projects listed benefit their local community

N/A

EX-GRATIA Hampton Beach Playground Stone Wall completion ($6,000) To complete the stone wall on the eastern side of the new Hampton Beach Playground this is currently incomplete. Dampier Skate Park Playground ($24,000) To build an age-appropriate Playground with suitable fencing at the Eastern end of the Dampier skate park. This site does not impact on the Dampier Hub development site. Dampier Sports Club Playground ($88,000)

(Windy Ridge) – construct a permanent cyclone rated shade structure Public Art project ($22,000) site yet to be determined either at a DCA owned park or a sculptor by the sea (subject to RIO approval) to improve the aesthetic attractiveness and vibrancy of Dampier

Infrastructure Development

$140,000 $140,000 $140,000 This amount includes: 2011/12 - $40,000 (in reserve) 2013/14 - $100,000 Officers recommend full support of the identified projects as the DCA has outlined in their application to engage professionals to manage the large scale projects.

Shire


Page 115


ACADS

Request received to relinquish the 2013/2014 allocated funds of $100,000 to the Annual Community Sponsorship Scheme as per Policy CS19.


ACADS Historic Jetty Restoration Project (Total Project Costs Unknown) A refurbishment project aimed at reconstructing part of the historical Point Samson Jetty in its original location. Finished product will provide educational signage, seating, lighting and binoculars for public usage. To serve as a Destination Point, attracting tourists and residents to Point Samson & its businesses. The total cost of the project is unknown at this stage as the PSCA are still seeking quotes. The request for $100,000 will be used as leverage to secure further funding to complete the project.


Unknown $100,000 $100,000 Officers recommend support for the projects in principal to allow the PSCA to utilise the funds as leverage to secure further financial support.

Shire

EX-GRATIA Interactive Splash Pad ($250,000) An interactive, water-based sculpture to be located adjacent to the fire shed in the Point Samson Community Park. Project benefits include cognitive development, a rich sensory experience, is wheelchair accessible, is water-wise to compliment the existing BBQ area.


$250,000 $250,000 $250,000 This amount includes: 2012/13 - $125,000 (in reserve) 2013/14 - $125,000 Officers recommend support for the project in principal to allow the PSCA to utilise the funds.. Further information will be required from PSCA regarding approvals from the Water Corporation, use of potable water, mutually agreed location and consideration of the Foreshore Master Plan for the project.

Community Association


ACADS Community Events & Project Funding ($40,000) Available to not for profit or community groups based in Roebourne to conduct events for the local community Skate Park Development ($500,000) To construct a skate park at the youth precinct in Roebourne. Funds already committed by the RAC is as follows: 2012/13 ACADS - $65,000 2012/13 Ex Gratia - $74,000 and Requested $100,000 from the 2013/14 Ex Gratia as outlined in the column below. Contingency funds ($20,000) Capped at 20% of the ACADS fund available as per policy CS19.

Various $500,000

*Council has noted

a skate park

allocation in the

draft budget

2013/14 for the

amount of

$600,000. This is

due to allow for

project

management and

contingencies.

$100,000 $100,000

The RAC have committed a combined total of $279,000 towards the development of a skate park at the Roebourne Youth precinct. Further refinement of potential location and community consultation on need will be required. Officers recommend support for all projects requested by the RAC provided that the contingency funds of $20,000 are allocated to a project by 31 May 2014 as per policy CS19 or funds will be forfeited.

Shire


Page 116

EX-GRATIA Skate Park Development ($500,000) To construct a skate park at the youth precinct in Roebourne. Funds already committed by the RAC is as follows: 2012/13 ACADS - $65,000 2012/13 Ex Gratia - $74,000 and Requested $40,000 from the 2013/14 ACADS as outlined above. Contingency funds ($25,000) Capped at 20% of the Ex Gratia payment fund available as per policy CS19.

Infrastructure

Development

$500,000

*Council has noted

a skate park

allocation in the

draft budget

2013/14 for the

amount of

$600,000. This is

due to allow for

project

management and

contingencies.

$125,000 $125,000

The RAC have committed a combined total of $279,000 towards the development of a skate park at the Roebourne Youth precinct. Further refinement of potential location and community consultation on need will be required. Officers recommend support for all projects

requested by the RAC provided that the

contingency funds of $25,000 are allocated to a

project by 31 May 2014 as per policy CS19 or

funds will be forfeited.

Shire


ACADS Picture Garden Theatre Capital Works ($150,000) To increase the number of toilets at the Picture Garden Theatre To purchase extra storage space (Donga) to be converted into a green room Upgrade the power to the stage, cabling & new steel poles for production at events WCA have allocated $50,000 from 2013/14 Ex Gratia as outlined below.

Various $150,000 $100,000 $100,000

Officers recommend support for all projects

requested by WCA based on their prior project

management of ACADS & Ex Gratia funds.

Community

Association

EX-GRATIA Celebrity cricket match/Citizenship Awards & 18+ event ($75,000) To be held in mid-October to host the Wickham vs The World Australia Day cricket match, present the annual Citizen Of The Year Award & an 18+ event (bands & entertainment)evening event WCA Family Event ($50,000) To conduct a family event for the whole community and surrounding towns Wickham Youth Event ($50,000)

To conduct an under 18 event for the youth of Wickham and the surrounding towns Picture Garden Theatre Capital Works ($150,000) To increase the number of toilets at the Picture Garden Theatre To purchase extra storage space (Donga) to be converted into a green room Upgrade the power to the stage, cabling & new steel poles for production at events WCA have allocated $100,000 from 2013/14 ACADS funds as outlined above. Sponsorship Requests ($25,000)

To assist other not for profit organisations based in Wickham to deliver programs and events to the community


$350,000 $250,000 $250,000 Officers recommend support for all projects requested by WCA based on their prior project management of ACADS & Ex Gratia funds.



Page 117

Community associations are proposing additional infrastructure development projects. Existing projects delivered through the Annual Community Association Grant Schemes include the toilet facility in Roebourne, playground structures and public art. Projects being proposed through this year collectively include skate parks, interactive splash pad, revitalising existing playgrounds, provision of public art, and the Historic Jetty Restoration Project. Officers are recommending that the responsibility of:

Maintenance of civic owned buildings or infrastructure projects such as public

toilets, skates parks or playgrounds will be maintained by Council.

Maintenance for infrastructure not normally provided by local government will be

the responsibility of the community association. For example the splash pad

infrastructure requested by the PSCA will be the association’s responsibility to

maintain and operate. Local government would not normally provide such a facility

for a small population given that significant water play infrastructure is planned for

Wickham town site in the short term.

Public liability will be covered by Council.

The projects will still require Council consideration prior to approval. These recommended policy changes are addressed in a separate report to Council. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of high significance in terms of social issues / cultural & wellbeing issues due to the Annual Community Association Grant Schemes providing significant funding assistance. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with Councillors within their role on the various community associations. COMMUNITY CONSULTATION The Community Development team liaise with each of the community associations to offer support and assistance in completing the applications. Community Development Officers attend the monthly Community Association meetings and are therefore able to provide guidance and support through the application process. STATUTORY IMPLICATIONS Section 2.7 (2)(b) of the Local Government Act 1995. POLICY IMPLICATIONS Policy number CS19 - Annual Community Association Grant Schemes is relevant to this matter. The Scheme makes provision for projects from Dampier, Roebourne, Wickham, Point Sampson and Karratha communities to receive funding on the basis that the project provides benefit to their direct community. The 2013/14 Ex Gratia application received from the Wickham Community Association is in non-compliance of the current policy (carried January 2013 as per resolution number 152031). The Ex Gratia payment scheme currently only makes provisions for infrastructure development.


Page 118

FINANCIAL IMPLICATIONS Should Council endorse the Officers recommendation the expenditure is in accordance with the 2013/2014 draft Budget from 314200 Non- Statutory Donations. Should Council not accept the current draft budget allocations for the ACADS and Ex Gratia funding further expenditure impact on the draft budget will occur. Should Council support the changes to policy CS19, budget should be allocated to the long term maintenance and public liability costs of the infrastructure projects being delivered by the community associations.

STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 1.f.1.5 Identify potential sponsorship and grant funding opportunities Our Services: 1.f.1.5.1 Provide responsive and effective Community Grant and Sponsorship Opportunities to assist with community engagement projects, strategies, initiatives, events and activities RISK MANAGEMENT CONSIDERATIONS The level of risk is considered to be Moderate to the Shire in terms of Financial/Service Interruption/Reputation. Consideration may need to be given to budgetary implications resulting from incomplete projects as outlined should the current concerns from community associations continue. If community associations continue to experience difficulty in expending the allocated funds, Council would have to consider the future of the Annual Community Association Grant Schemes. Additional risks associated with the Grant Schemes are:

Community association capacity and ability to project manage

Timing of projects to completed within budgetary cycles

Linking of projects to strategic/regional planning documents

IMPACT ON CAPACITY There is no additional impact on capacity or resourcing to carry out the Officer’s recommendation. The Roebourne Advisory Committee does however, impact on the Community Services team with assistance provided for various projects prioritised for implementation through the Annual Community Association Grant Schemes. Should the Officers recommendation to finance the ongoing maintenance of the infrastructure projects be endorsed impact on the infrastructure team would need to be taken into consideration. The impact on capacity would be dependent upon the size and scale of the projects being inherited by Council.


Page 119

RELEVANT PRECEDENTS The Annual Community Association Development Scheme was previously supported as per resolution 151713 and resolution15203 in May 2012. The Wickham Community Association was granted a variation to their Ex Gratia application in 2012/13 to fund Wickham’s 40th anniversary celebrations. This variation has been taken into account for the 2013/14 year in the officer’s recommendation to request from Rio Tinto a change to be made to the current funding policy. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 2.7 of the Local Government Act 1995 RESOLVES to MODIFY the amount and/or submissions received as per Council’s determination.

I. _______________________________

II. _______________________________

III. _______________________________

Option 3 That Council by SIMPLE Majority pursuant to Section 2.7 of the Local Government Act 1995 RESOLVES to DEFER the matters pending further information from Officer’s on specific projects. CONCLUSION The Dampier, Wickham, Point Samson and Roebourne Community Associations have submitted their applications for the Annual Community Association Grant Schemes with the exception of Karratha Community Association who have chose to relinquishing their 2013/14 ACADS allocation to the Annual Community Sponsorship as per the Policy CS19. Applications have been collated by Officer’s and presented for Council approval. The projects, activities and events are consistent with the values and strategies contained within the Shire’s Strategic Community Plan 2012-2022. Whilst individual challenges remain for each Community Association (or Committee) in their respective location, Officers support the applications submitted by the community associations. Generally there is an understanding that these suggestions provide the best possible outcome for the majority of current issues.


Page 120


Res No : 152489

MOVED : Cr Lally SECONDED : Cr Bertling That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. RECEIVE the applications from the Dampier, Roebourne Advisory Committee,

Point Samson Community Association and Wickham Community

Associations under the current policy CS19 - Annual Community Association

Grant Schemes.

2. RECEIVE the Karratha Community Association letter requesting to relinquish

the Karratha Community Associations allocated funds through the 2013/14

ACADS scheme to the Annual Community Sponsorship Scheme as per Policy

CS19 (Annual Community Association Grant Schemes).

3. CONSIDER an allocation of $1,165,000 of Non Statutory funding as detailed in

the table below as part of the 2013/14 budget process.


Page 121

Applicant Project Funding Category

Total Cost of Project

Funding Requested

Officer recommendation Responsibility of Ongoing

Maintenance Dampier Community Association

ACADS Free Community Events x 2 ($77,000) (Adult – theatre & performances with a music line up & Kids – age appropriate activities for families with kids aged 0-16 years) Dampier Art Awards 2014 ($11,000) Events costs with the Dampier Citizen of the Year Awards 2014 ($5,500) Event costs Community Consultation & Future Planning for DCA ($6,500) A planned, diverse and sustained community consultation process to encourage residents to be active participants in shaping Dampier’s future to foster resident commitment to Dampier. The consultation is to assist the DCA with its strategic planning by reviewing and formalising its purpose, goals and objectives.


EX-GRATIA Hampton Beach Playground Stone Wall completion ($6,000) To complete the stone wall on the eastern side of the new Hampton Beach Playground this is currently incomplete. Dampier Skate Park Playground ($24,000)

To build an age-appropriate Playground with suitable fencing at the Eastern end of the Dampier skate park. This site does not impact on the Dampier Hub development site. Dampier Sports Club Playground ($88,000) (Windy Ridge) – construct a permanent cyclone rated shade structure Public Art project ($22,000) site yet to be determined either at a DCA owned park or a sculptor by the sea (subject to RIO approval) to improve the aesthetic attractiveness and vibrancy of Dampier



Shire


Page 122


ACADS Free Community Events x 2 ($77,000) (Adult – theatre & performances with a music line up & Kids – age appropriate activities for families with kids aged 0-16 years) Dampier Art Awards 2014 ($11,000) Events costs Dampier Citizen of the Year Awards 2014 ($5,500) Event costs Community Consultation & Future Planning for DCA ($6,500) A planned, diverse and sustained community consultation process to encourage residents to be active participants in shaping Dampier’s future to foster resident commitment to Dampier. The consultation is to assist the DCA with its strategic planning by reviewing and formalising its purpose, goals and objectives.


N/A

EX-GRATIA Hampton Beach Playground Stone Wall completion ($6,000) To complete the stone wall on the eastern side of the new Hampton Beach Playground this is currently incomplete. Dampier Skate Park Playground ($24,000) To build an age-appropriate Playground with suitable fencing at the Eastern end of the Dampier skate park. This site does not impact on the Dampier Hub development site. Dampier Sports Club Playground ($88,000) (Windy Ridge) – construct a permanent cyclone rated shade structure

Public Art project ($22,000) site yet to be determined either at a DCA owned park or a sculptor by the sea (subject to RIO approval) to improve the aesthetic attractiveness and vibrancy of Dampier



Shire


ACADS

Request received to relinquish the 2013/2014 allocated funds of $100,000 to the Annual Community Sponsorship Scheme as per Policy CS19.


ACADS Historic Jetty Restoration Project (Total Project Costs Unknown) A refurbishment project aimed at reconstructing part of the historical Point Samson Jetty in its original location. Finished product will provide educational signage, seating, lighting and binoculars for public usage. To serve as a Destination Point, attracting tourists and residents to Point Samson & its businesses. The total cost of the project is unknown at this stage as the PSCA are still seeking quotes. The request for $100,000 will be used as leverage to secure further funding to complete the project.


Unknown $100,000 $100,000 Officers recommend support for the projects in principal to allow the PSCA to utilise the funds as leverage to secure further financial support.

Shire


Page 123

EX-GRATIA Interactive Splash Pad ($250,000) An interactive, water-based sculpture to be located adjacent to the fire shed in the Point Samson Community Park. Project benefits include cognitive development, a rich sensory experience, is wheelchair accessible, is water-wise to compliment the existing BBQ area.


$250,000 $250,000 $250,000 This amount includes: 2012/13 - $125,000 (in reserve) 2013/14 - $125,000 Officers recommend support for the project in principal to allow the PSCA to utilise the funds.. Further information will be required from PSCA regarding approvals from the Water Corporation, use of potable water, mutually agreed location and consideration of the Foreshore Master Plan for the project.



ACADS Community Events & Project Funding ($40,000)

Available to not for profit or community groups based in Roebourne to conduct events for the local community Skate Park Development ($500,000) To construct a skate park at the youth precinct in Roebourne. Funds already committed by the RAC is as follows: 2012/13 ACADS - $65,000 2012/13 Ex Gratia - $74,000 and Requested $100,000 from the 2013/14 Ex Gratia as outlined in the column below. Contingency funds ($20,000) Capped at 20% of the ACADS fund available as per policy CS19.

Various $500,000

*Council has noted

a skate park

allocation in the

draft budget

2013/14 for the

amount of

$600,000. This is

due to allow for

project

management and

contingencies.

$100,000 $100,000

The RAC have committed a combined total of $279,000 towards the development of a skate park at the Roebourne Youth precinct. Further refinement of potential location and community consultation on need will be required. Officers recommend support for all projects requested by the RAC provided that the contingency funds of $20,000 are allocated to a project by 31 May 2014 as per policy CS19 or funds will be forfeited.

Shire

EX-GRATIA Skate Park Development ($500,000)

To construct a skate park at the youth precinct in Roebourne. Funds already committed by the RAC is as follows: 2012/13 ACADS - $65,000 2012/13 Ex Gratia - $74,000 and Requested $40,000 from the 2013/14 ACADS as outlined above. Contingency funds ($25,000)

Capped at 20% of the Ex Gratia payment fund available as per policy CS19.

Infrastructure

Development

$500,000

*Council has noted

a skate park

allocation in the

draft budget

2013/14 for the

amount of

$600,000. This is

due to allow for

project

management and

contingencies.

$125,000 $125,000

The RAC have committed a combined total of $279,000 towards the development of a skate park at the Roebourne Youth precinct. Further refinement of potential location and community consultation on need will be required. Officers recommend support for all projects

requested by the RAC provided that the

contingency funds of $25,000 are allocated to a

project by 31 May 2014 as per policy CS19 or

funds will be forfeited.

Shire


ACADS Picture Garden Theatre Capital Works ($150,000)

To increase the number of toilets at the Picture Garden Theatre To purchase extra storage space (Donga) to be converted into a green room Upgrade the power to the stage, cabling & new steel poles for production at events WCA have allocated $50,000 from 2013/14 Ex Gratia as outlined below.

Various $150,000 $100,000 $100,000

Officers recommend support for all projects

requested by WCA based on their prior project

management of ACADS & Ex Gratia funds.

Community

Association


Page 124

EX-GRATIA Celebrity cricket match/Citizenship Awards & 18+ event ($75,000) To be held in mid-October to host the Wickham vs The World Australia Day cricket match, present the annual Citizen Of The Year Award & an 18+ event (bands & entertainment)evening event WCA Family Event ($50,000) To conduct a family event for the whole community and surrounding towns Wickham Youth Event ($50,000) To conduct an under 18 event for the youth of Wickham and the surrounding towns Picture Garden Theatre Capital Works ($150,000) To increase the number of toilets at the Picture Garden Theatre To purchase extra storage space (Donga) to be converted into a green room Upgrade the power to the stage, cabling & new steel poles for production at events WCA have allocated $100,000 from 2013/14 ACADS funds as outlined above. Sponsorship Requests ($25,000) To assist other not for profit organisations based in Wickham to deliver programs and events to the community


$350,000 $250,000 $250,000 Officers recommend support for all projects requested by WCA based on their prior project management of ACADS & Ex Gratia funds.


CARRIED



Page 125

10.6 TRACKS AND TRAILS MASTER PLAN BUDGET AMENDMENT

File No: CS.80


Reporting Author: Manager Community Facilities




Attachment(s) Nil

PURPOSE To request a budget amendment to manage the income and expenditure associated with the Tracks and Trails Master Plan. BACKGROUND In May 2012, the Shire of Roebourne entered into a Memorandum of Understanding (MOU) with the National Trusts of Australia (WA). The purpose of this MOU was to facilitate the conservation, protection and interpretation of cultural heritage and associated values in the Shire of Roebourne. One of the projects identified is the Tracks and Trails Master Plan. This plan will result in the formalisation and implementation of physical and conceptual trails across the Shire. A large focus of the tracks and trails plan will be to identify interpretation and cultural significance whilst encouraging exercise and outdoor activities. The final implantation plan is due in August 2013 and will further support the Leisure and Recreation Strategic Plan currently under review. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of low significance in terms of financial implications, as is has nil affect on Council’s budget. COUNCILLOR/OFFICER CONSULTATION No consultation is required. COMMUNITY CONSULTATION. The National Trust has already consulted a wide range of community groups and will continue to consult the wider community throughout the project. STATUTORY IMPLICATIONS If Council wish to support the recommendation as it stands the statutory implications simply relates to Section 6.8 of the Local Government Act 1995. POLICY IMPLICATIONS There are no policy implications.


Page 126

FINANCIAL IMPLICATIONS There is nil financial implications should Council endorse the recommendation of this report. The expenditure projected by the National Trust will be directly offset by the funding drawn down from the approved Lotterywest grant. Further expenses and income will be accessed in the 2013/14 financial year. Acc No Job

No

Account/Job

Description

Current

Budget

(2012/2013)

(Inc)/Dec Proposed

Amended

Budget

Reason

340702 Government

Grants – Other

Recreation &

Sport

$0 ($55,990.00) ($55,990.00) Funding income via Lotterywest.

340207 Consultants –

Recreation

Facilities Planning

$35,000.00 $55,990.00 $90,990.00 National Trust project costs.

Total $35,000.00 $0 $35,000.00

STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 1.a.3.1 Provide open spaces which cater for the communities needs. Our Services: 1.a.3.1.2 Improve open space as per community Needs. RISK MANAGEMENT CONSIDERATIONS The level of risk is considered to be Low to the Shire in terms of financial implications. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS Council has made provisions for incoming funds via Budget Amendment on a regular occurrence. VOTING REQUIREMENTS Absolute Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 6.8 of the Local Government Act 1995 RESOLVES to REJECT the proposed budget amendment as presented in this report.


Page 127

CONCLUSION Officers are requesting a budget amendment to cater for the funds relating to the Tracks and Trails Master Plan. The project has been approved for funding via Lotterywest and a sum of $55,990 ex GST is required to be drawn down this financial year to cover costs incurred by the National Trust of Australia (WA).


Res No : 152490

MOVED : Cr Saylor SECONDED : Cr Long That Council by ABSOLUTE Majority pursuant to Section 6.8 of the Local Government Act 1995 RESOLVES to APPROVE a budget amendment for the delivery of the Tracks and Trails Master Plan as detailed in the below table: Acc No Job

No

Account/Job

Description

Current

Budget

(2012/2013)

(Inc)/Dec Proposed

Amended

Budget

Reason

340702 Government

Grants – Other

Recreation &

Sport

$0 ($55,990.00) ($55,990.00) Funding income via Lotterywest.

340207 Consultants –

Recreation

Facilities Planning

$35,000.00 $55,990.00 $90,990.00 National Trust project costs.

Total $35,000.00 $0 $35,000.00

CARRIED



Page 128


Page 129

Cr White-Hartig declared an impartiality interest in item 10.7 Annual Community Sponsorship (Non-Statutory Donations) as Cr White-Hartig is Chairperson of Wickham Youth Group. Cr White-Hartig declared a financial interest in item 10.7 Annual Community Sponsorship (Non-Statutory Donations) as Cr White-Hartig is employed by the Luke Adams Foundation. Cr Saylor declared an impartiality interest in item 10.7 Annual Community Sponsorship (Non-Statutory Donations) as Cr Saylor is a member of the Roebourne Advisory Group. This item was not considered as only five Councillors were available to vote meaning that there was no quorum. 10.7 ANNUAL COMMUNITY SPONSORSHIP (NON-STATUTORY DONATIONS)

File No: GS.41




Applicant/Proponent: Community Organisations

Disclosure of Interest: Reporting Author declares interest in the Pilbara Multicultural Association application

Attachment(s) Confidential summary Annual Community Sponsorship 2013/14 Application

PURPOSE For Council to consider financial support for the Annual Community Sponsorship (Non-Statutory Donations) program in the 2013/14 draft budget. BACKGROUND In recognition of the important role that community and sporting groups / organisations play in developing vibrant communities, Council continues to show its commitment through the provision of support and assistance via various Community Grant Schemes each financial year. Council allocates an amount to be available for the Community Grant Scheme such as the Annual Community Sponsorship and for this to be included as part of the Shire of Roebourne annual budget process. To be eligible to apply for the Annual Community Sponsorship the applicant/s must:

1. reside or operate within the Shire of Roebourne

2. be non-profit and shall include, but are not limited to, sporting clubs (that are

incorporated under the Associations Incorporation Act), religious groups and

demonstrated not-for-profit community groups or individuals that have a focus on

community needs with a social benefit.

3. in some instances, organisations may apply for funding on behalf of an

unincorporated group that is based or operates within the Shire.


Page 130

Applications that are not connected or concerned with the Shire of Roebourne community will not be considered. Application for the 2013/14 Annual Community Sponsorship were advertised since February 2013 in the local newspapers, on the Shire of Roebourne’s website and sent via e-mail to the Community Development Office contact database. The advertised closing date for applications was Friday, 26 April 2013. This year a total of twenty-one (21) applications were received with the requests amounting to $583,151. Officers have based recommendations on the draft budget allocation of $300,000.00 in the 2013/14 financial year. This year the Karratha Community Association has formally requested to relinquish their 2013/14 Annual Community Associations Development Scheme (ACADS) of draft budget amount of $100,000 to the Annual Community Sponsorship. This has increased the Annual Community Sponsorship funds to $300,000 being available for distribution to not for profit organisations. Of the twenty-one (21) applications, three (3) applications were removed from this funding process. Officers are recommending that these three (3) applications be addressed through sponsorship agreements rather than being funded through the Annual Community Sponsorship. Pursuant to this request a Corporate Sponsorship policy and associated budget line allocation, is being developed for future presentation to Council. The 2013/14 financial recommendations suggested through the consultation process amounts to $262,475. The remaining $37,525 is being proposed to be allocated for contingency funds to support mid to small scale valuable projects that may arise during the financial year. The table below summarises the officer’s recommendations for funding allocation. Further detailed information, including reasons for officer’s recommendations are included in the confidential attachment.

Recommended

Applicant

Project

Amount

Requested

Amount

Recommended

Community and Youth Training Services Inc.

Certificate II in 'General

Education for Adults'

$43,800

$43,800

David Wirrpanda

Foundation

Deadly Brotha Boyz’

program

$50,000

$25,000

Karratha Bikers

Association

Supply & emptying of 5 x

wheelie bins

$1,500

$1,500

Karratha Community

House Inc.

Employments / Administration costs &

Insurance cover of twilight markets

$40,187

$24,285

Karratha Falcons

Football & Sporting Clun Inc.

Transport, medical equipment and

administrative costs

$22,200

$5,000


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Karratha Golf Club

Pro-am Golf Tournament

$5,000

$5,000

Local Information Network Karratha

Insurance cover for events

$5,280

$5,280

Pilbara Community Legal

Services

Employments costs

$50,000

$50,000

Pilbara Multicultural

Association Inc.

Harmony Festival

$19,200

$10,000

St John Ambulance-

Roebourne

Fuel

$15,000

$15,000

Terre Rouge Ballet Inc.

Employment costs

$30,000

$5,000

The Salvation Army

Red Shield Appeal and for

waste disposal fees

$13,000

$13,000

State Emergency

Services

Employment costs

$9,610

$9,610

Yaandina Family Centre

Inc.

Employment costs

$50,000

$50,000

Contingency

Support mid to small scale valuable projects that may arise during the financial

year.

*$37,525

$37,525

TOTAL

$583,151

$300,000

*$37,525 excluded from the total amount requested of $583,151. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of high significance in terms of social issues / cultural & wellbeing issues due to the Annual Community Association Grant Schemes providing significant funding assistance. COUNCILLOR/OFFICER CONSULTATION Two different consultation meetings to access the applications took place, one with Community Development Officers and Community Facilities Officers, and one with the Director Community Services.


Page 132

COMMUNITY CONSULTATION The Community Development Officers have liaised with each of the community/sporting organisation to offer support and assistance in completing the applications. Previous Annual Community Sponsorship applicants have been sent a letter inviting groups to apply for the 2013/14 financial year. In February the Community Development Office held three grant writing workshops, in Karratha (morning and evening) and in Roebourne (morning), to prepare possible community organisations for the applications. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS Policy number CS6 – Community Grants, Contributions and Sponsorships is relevant to this matter. The Scheme makes provision for to offer not for profit community, sporting, cultural, service groups, associations and individuals, based within the Shire of Roebourne, financial assistance to foster high quality programs, community events, facilities and services that provide a return benefit to the Shire of Roebourne community. FINANCIAL IMPLICATIONS A draft budget allocation of $300,000 has been allocated for 2013/14 for this program. The Officer’s recommendations of $262,475 (as per the recommendation table above) and the remaining $37,525 is being proposed to be allocated for contingency funds to support mid to small scale valuable projects that may arise during the financial year will be included in Councils 2013/14 draft budget for consideration and adoption. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 1.f.1.5 Identify potential sponsorship and grant funding opportunities Our Services: 1.f.1.5.1 Provide responsive and effective Community Grant and Sponsorship Opportunities to assist with community engagement projects, strategies, initiatives, events and activities RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no additional impact on capacity or resourcing to carry out the Officer’s recommendation as this has been factored into the Officers’ action plan through the Corporate Business Plan. RELEVANT PRECEDENTS The 2012/13 total amount recommended for the Annual Community Sponsorship was $164,355 as per resolution 152073. VOTING REQUIREMENTS Simple Majority


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OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to MODIFY the amount and/or submissions received as per Council’s determination. Option 3 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to DEFER the matter pending further information from Officer’s on specific projects. CONCLUSION Council should continue showing its commitment in recognising the importance community / sporting groups and organisations play in developing vibrant Shire community through the provision of the various Community Grant Schemes each financial year. Council allocation for the Annual Community Sponsorship is included in as part of the Shire of Roebourne draft annual budget process. The Community Services team have examined and prioritised all applications on a scale of importance to the community, projects that are low (3), medium (2) or high priority (1). Officers have a notional draft budget for 2013/14 of $300,000 for this program. The Officer’s recommendations suggested through the consultation process amounts to $262,475 through the Annual Community Sponsorship program along with the remaining $37,525 being proposed to be allocated for contingency funds to support mid to small scale valuable projects that may arise during the financial year to be included in Councils 2013/14 draft budget for consideration and adoption.


That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 / RESOLVES to CONSIDER financial support of $300,000 for the Annual Community Sponsorship program in the 2013/14 draft budget as per the amount recommended through the consultation process that has occurred:

Recommended Applicant

Project

Amount

Requested

Amount

Recommended


Certificate II in 'General Education for Adults'

$43,800

$43,800

David Wirrpanda Foundation

Deadly Brotha Boyz’ program

$50,000

$25,000

Karratha Bikers Association

Supply & emptying of 5 x wheelie bins

$1,500

$1,500


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Karratha Community House Inc.

Employments / Administration costs & Insurance cover of twilight markets

$40,187

$24,285

Karratha Falcons Football & Sporting Clun Inc.

Transport, medical equipment and administrative costs

$22,200

$5,000

Karratha Golf Club


$5,000

$5,000



$5,280

$5,280

Pilbara Community Legal Services

Employments costs

$50,000

$50,000

Pilbara Multicultural Association Inc.

Harmony Festival

$19,200

$10,000

St John Ambulance-Roebourne

Fuel

$15,000

$15,000


Employment costs

$30,000

$5,000

The Salvation Army

Red Shield Appeal and for waste disposal fees

$13,000

$13,000

State Emergency Services

Employment costs

$9,610

$9,610

Yaandina Family Centre Inc.

Employment costs

$50,000

$50,000

Contingency

Support mid to small scale valuable projects that may arise during the financial year.

*$37,525

$37,525

TOTAL

$583,151

$300,000

*$37,525 excluded from the total amount requested of $583,151


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ADDENDUM

To: Councillors

File No: GS.41




Applicant/Proponent: Community Organisations

Disclosure of Interest: Reporting Officer declares interest in the Pilbara Multicultural Association Application

Title of Report: 10.7 Annual Community Sponsorship (Non-Statutory Donations)

PURPOSE For Council consideration of the amended recommendation for item 10.7, due to further consultation with Eastern Corridor Youth Groups. New information has come to the attention of Officers with circumstances having changed which affect the recommendation as detailed in the original agenda distribution. BACKGROUND This year a total of twenty-one (21) applications were received with the requests amounting to $583,151. Officers have based recommendations on the draft budget allocation of $300,000.00 in the 2013/14 financial year. Two different consultation meetings to access the applications took place, one with Community Development Officers and Community Facilities Officers, and one with the Director Community Services. Four applications had been received from the Eastern Corridor (targeted at youth programs) which could be perceived as competing for the same clients. Officers are finding it increasingly difficult to determine the value of one program against another based on best outcomes for the Eastern Corridor communities. A long term funding strategy is recommended to be investigated where the competing applicants would work cooperatively to deliver a range of youth programs specific to the area. Council direction on this strategy will be sought in the near future. It also should be noted that at the time of Agenda printing not all information relating to application clarifications had been received. Further detailed information, including reasons for amendments to Officer’s recommendations are included in the confidential attachment. Based on the new information Officers are recommending the inclusion of two additional

applications to be approved through the Annual Community Sponsorship scheme. The two

additional applications are:

Recommended

Applicant

Project

Amount

Requested

Amount

Recommended

The Luke Adams

Foundation

Program Costs

$50,000

$50,000

Wickham Youth Group

Program Costs

$25,500

$25,500


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The amended Officers recommendation summarised in the table below includes the Officers original recommendations and the two additional applications. AMENDED OFFICER’S RECOMMENDATION That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to CONSIDER financial support of $337,975 for the Annual Community Sponsorship program in the 2013/14 draft budget as per the amount recommended through the consultation process that has occurred:

Recommended

Applicant

Project

Amount

Requested

Amount

Recommended


Certificate II in 'General

Education for Adults'

$43,800

$43,800

David Wirrpanda

Foundation

Deadly Brotha Boyz’

program

$50,000

$25,000

Karratha Bikers

Association

Supply & emptying of 5 x

wheelie bins

$1,500

$1,500

Karratha Community

House Inc.

Employments / Administration costs &

Insurance cover of twilight markets

$40,187

$24,285

Karratha Falcons

Football & Sporting Clun Inc.

Transport, medical

equipment and administrative costs

$22,200

$5,000

Karratha Golf Club


$5,000

$5,000



$5,280

$5,280

The Luke Adams

Foundation

Program Costs

$50,000

$50,000

Pilbara Community Legal

Services

Employments costs

$50,000

$50,000

Pilbara Multicultural

Association Inc.

Harmony Festival

$19,200

$10,000

St John Ambulance-

Roebourne

Fuel

$15,000

$15,000


Page 137


Employment costs

$30,000

$5,000

The Salvation Army

Red Shield Appeal and for

waste disposal fees

$13,000

$13,000

Wickham Youth Group

Program Costs

$25,500

$25,500

State Emergency

Services

Employment costs

$9,610

$9,610

Yaandina Family Centre

Inc.

Employment costs

$50,000

$50,000

TOTAL

$583,151

$337,975


Page 138


Page 139

11 DEVELOPMENT SERVICES

11.1 APPLICATION FOR THREE OR MORE DOGS – 20 NICKOL ROAD NICKOL

File No: A53087

Responsible Executive Officer: Director Development Services

Reporting Author: Co-ordinator Ranger Services


Applicant/Proponent: Mr Kane Otto and Miss Victoria Perowne


Attachment(s) Nil

PURPOSE For Council to consider a request for an exemption under the Dog Act to keep more than 2 dogs at 20 Nickol Road Karratha and to seek a decision on this application. BACKGROUND The residents of 20 Nickol Road Nickol have requested an exemption to keep Three (3) dogs in accordance with section 26(3) of the Dog Act 1976. The residents have three dogs residing at the above address. Their registration details are as follows:

1502005 “Coco” 3yo Terrier x Registered to Kane Otto

1502006 “Max” 3yo Terrier x Registered to Kane Otto

1502007 “Theo” 3yo Kelpie Registered (ex-SAFE) to Victoria Perowne

On 4 March 2013 Shire of Roebourne Rangers Department received an application to keep more than two dogs at 20 Nickol Road Nickol. On the 16th March 2013 Ranger Services conducted an inspection of 20 Nickol Road and found the containment, amenities of the yard and welfare of the dogs to be satisfactory. A search has been conducted on the Rangers department records and no adverse reports were found concerning Mr Kane Otto’s or Miss Victoria Perowne’s dogs. All three dogs have current registration with the Shire of Roebourne. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of low significance in terms of Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required.


Page 140

COMMUNITY CONSULTATION On the 20 March 2013 survey letters were sent to six neighbouring properties with no objections being received. STATUTORY IMPLICATIONS Section 26 of the Dog Act 1976 provides Council with the ability to approve the keeping of more than 2 dogs on a property, subject to any conditions it determines to impose. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 4.b.1.4 Conduct assessments of all building, health

and ranger related applications and issue permits and approvals in accordance with legislative requirements.

Our Services: 4.b.1.4.4 Assess all ranger related applications in relation to dogs an other matters

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS The Shire of Roebourne has in the past approved applications for the keeping of 3 dogs on a property where no objections were received from adjoining occupiers, most recently at 27 Truslove Way, Pegs Creek. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by Simple Majority pursuant to Section 26 of the Dog Act 1976 and the Shire of Roebourne Dog Local Law 2003 RESOLVES to:

1. REJECT the application for an exemption pursuant to Section 26 of the Dog Act 1976 to allow the keeping of four (4) dogs at 20 Nickol Road, Nickol:

2. ADVISE the applicant of the Councils decision and include the appeal provisions as per section 26(5) of the Dog Act 1976


Page 141

CONCLUSION The applicants appear to be very responsible dog owners. The investigating officer supports the approval of this application


Res No : 152491

MOVED : Cr Bertling SECONDED : Cr Saylor That Council by SIMPLE Majority pursuant to Section 26 of the Dog Act 1976 and the Shire of Roebourne Dog Local Law 2003 RESOLVES to:

1. GRANT an exemption, thus permitting a maximum of three (3) dogs to be kept at 20 Nickol Road, Nickol on the condition that any unresolved or substantial breach of the Dog Act 1976 will result in the immediate revocation of the Exemption;

2. ADVISE the applicant that upon the removal or death of one of the dogs approval will only be maintained for the keeping of the remaining three dogs at 20 Nickol Road; and

3. ADVISE the applicant that this approval will become null and void upon either the death of one of the three remaining approved dogs, or the permanent removal of one of those dogs from the property.

CARRIED



Page 142


Page 143

11.2 AUTHORISED OFFICERS FOR BUILDING REGULATIONS

File No: CM.112


Reporting Author: Executive Manager Regulatory Services


Applicant/Proponent: Executive Manager Regulatory Services


Attachment(s) Nil

PURPOSE To request Council grant delegated authority to officers for the purposes of enforcing provisions of the Building Act 2011 and Building Regulations 2012. BACKGROUND The Building Act 2011 which came into effect in 2012 included provisions to allow existing Shire of Roebourne staff undertaking a building enforcement role to continue in such role during the transition phase to the new legislation. Although the transition included provisions in relation to the issue permits and undertake inspections, these transitional provisions did not include continuing the authorisation to issue infringements for breaches of the Building Act 2011 and associated legislation. Delegated authority is sought to enable the Shire’s Building Services officers issue infringements where a breach of the Act or Regulations has occurred. In the majority of instances, these will be for breaches pertaining to swimming pool barriers and similar life safety issues. When the Building provisions were contained within the Local Government (Miscellaneous Provisions) Act 1995, the Shires Building Service had authority to issue infringements. This report seeks to continue the same, under the new Act. The Building Regulations require Council to appoint approved officers for the purposes of the Criminal Procedure Act 2004, any person appointed under the section 9.10 of the Local Government Act 1995 and authorised for performing functions under sections 9.16, 9.19 and 9.20 of the Act. The power to delegate authorised officers under section 9.10 is already provided to the Chief Executive Officer. Though the Building Services officers have received this delegation under Section 9.10, the current wording of the Delegated Authority register does not extend to include the Building Act. To maintain consistency with current enforcement practices within both Development and Regulatory Services, the following authorisations are requested:-

Applicable Regulation

Description Delegated officers

70 (1) Approved officer for the purposes of the Criminal Procedure Act 2004 and authorised for the purpose of Sections 9.19 of the Local Government Act 1995 (extend the period of

1. Chief Executive

Officer

2. Director


Page 144

payment of an infringement notice ) Development

Services

70 (1) Approved officer for the purposes of the Criminal Procedure Act 2004 and authorised for the purpose of Sections 9.20 of the Local Government Act 1995 (Withdrawal of an infringement notice )

1. Chief Executive

Officer

2. Director

Development

Services

70 (2) Approved officer for the purposes of the Criminal Procedure Act 2004 and authorised for the purpose of Sections 9.16 of the Local Government Act 1995 (Issue of an infringement notice)

1. Manager Building

Services

2. Senior Building

Surveyor

3. Building Surveyor

4. Building Compliance

Officer

If no delegation to issue the infringement is provided, the only other enforcement option available to the Shire is to take the charges directly to court which placed a greater burden on the time, resources and finances of the Shire. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of moderate significance in terms of public safety and Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS The Building Regulations 2012 enable persons to be authorised to issue infringements. Persons who issue infringements are not permitted to either extend payment times or withdraw infringements. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. Any income from the service of Infringement notices would be absorbed in the Building Income budget


Page 145

STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 4.c.1.1 Implement Swimming Pool Inspection

Program Our Services: 4.c.1.1.3 Undertake inspections of all privately owned

swimming pools in accordance with statutory requirements

RISK MANAGEMENT CONSIDERATIONS The level of risk is considered to be High to the Shire in terms of Health IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation, however will make the enforcement role of officers easier. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 6(a) of the Criminal Procedure Act 2004 RESOLVES APPOINT the following positions to be approved officers:

1) Chief Executive Officer 2) Director Development Services 3) Manager Building Services

That Council by SIMPLE Majority pursuant to Regulation 70(1) of the Building Regulations 2012 RESOLVES to APPOINT the following positions to be approved officers to be authorised to perform functions under sections 9.19 and 9.20 of the Local Government Act 1995:

1) Chief Executive Officer 2) Director Development Services

That Council by SIMPLE Majority pursuant to Regulation 70(2) of the Building Regulations 2012 RESOLVES to APPOINT the Manager Building Services to be the approved officer to be authorised to perform functions under section 9.16 of the Local Government Act 1995. Option 3 That Council by SIMPLE Majority pursuant to Section 6(a) of the Criminal Procedure Act 2004 RESOLVES NOT TO APPOINT any persons to be approved officers. CONCLUSION The Building Services staff require authorisation to issue infringements where there has been a breach of building legislation. Failure to provide this delegation would result in breaches being referred to court, rather than being subject of an on the spot infringement.


Page 146


Res No : 152492

MOVED : Cr Smeathers SECONDED : Cr Lally 1. That Council by SIMPLE Majority pursuant to Section 6(a) of the Criminal

Procedure Act 2004 RESOLVES appoint the following positions to be approved officers:

a) Chief Executive Officer b) Director Development Services c) Manager Building Services d) Senior Building Surveyor e) Building Surveyor f) Building Compliance Officer

2. That Council by SIMPLE Majority pursuant to Regulation 70(1) of the Building

Regulations 2012 RESOLVES to APPOINT the following positions to be approved officers to be authorised to perform functions under sections 9.19 and 9.20 of the Local Government Act 1995:

a) Chief Executive Officer b) Director Development Services

3. That Council by SIMPLE Majority pursuant to Regulation 70(2) of the Building

Regulations 2012 RESOLVES to APPOINT the following positions to be approved officers to be authorised to perform functions under section 9.16 of the Local Government Act 1995.

a) Manager Building Services b) Senior Building Surveyor c) Building Surveyor d) Building Compliance Officer

CARRIED



Page 147

11.3 DECLARING GAP RIDGE INDUSTRIAL ESTATE A BUSHFIRE RISK AREA

File No: A70661






Attachment(s) Nil

PURPOSE For Council to consider the Gap Ridge Industrial Estate Fire Management Plan report recommendation to declare the Gap Ridge Industrial Estate a bushfire risk area. BACKGROUND As part of the planning approval of the Gap Ridge Industrial Estate, the developer was required to develop a fire management plan to the satisfaction of FESA (Now Dept of Fire & Emergency Services - DFES). The report recommends that the Shire consider declaring the development, or the 50m interface between the development and unmanaged grasslands, a bush-fire prone area and apply the Australian Standard 3959 “Construction of buildings in bushfire prone areas” to building applications. The report goes on further to identify lots that its author considers at risk, being lots 2 to 8 and 301 to 305 as per the map below:-


Page 148

If the Shire was to declare the development a bush-fire prone area and require compliance with the Australian Standard, this would place additional construction requirements and increased costs on developers of these specific lots. This would include provision to protect the building from ember attack, sealed eaves and physical heat protection in certain conditions. The subject lots have been assessed by the Shire’s Emergency Management Officer and discussed with both the Shire’s Manager Building Services and the DFES A/Superintendent. Lots 2 to 8 Exploration Drive and lots 301 to 305 (unnamed road) are located in the north-west corner of the development, with the rear of the lot adjacent to Rio Tinto’s 7 Mile rail workshop property. The Rio Tinto property would not be considered as “unmanaged grassland” as this is property managed by Rio Tinto, who have fire fighting vehicles at this site. Furthermore, the strip of grassland between the internal Rio Tinto road and the rear of the subject lots is only 40 metres wide, and will include a fire break along the perimeter. As the area is provided with adequate fire response, and any fire within the grass strip would be fast burning and not sustained, the risk of ember attack would be considered minimal and unlikely to impact adversely on buildings (both existing and future). DFES advised that provided that access for fire appliances was maintained so that any grass fire could be extinguished, no additional mandatory measures over standard building construction would be required. Lots along the eastern side of the development (which are opposite 7 Mile Creek) were also considered, however there is a 100m wide section of low grassland between the Gap Ridge Industrial Estate and the trees and wooded area running along the creek. Furthermore, the proposed bypass road will provide a further physical barrier between the creek and the lots abutting the edge of the industrial estate. Again, DFES advice related to providing access for fire appliances rather than imposing stricter building conditions on development on the affected lots. The Shires Emergency Management Officer, together with the Manger Building Services do not believe that structures on these lots require additional protection. There are several examples of residential areas which would be provided the same or have a greater fire risk, however no requirements for increased fire protection were requested from DFES. Advice from DFES centred predominantly on access to combat fires in this area. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of moderate significance in terms of social issues and cultural & wellbeing issues. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION This matter has been discussed with staff from DFES Pilbara District Office, and with the Shire’s Building Manager. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications.


Page 149

FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no strategic implications as Emergency Management was not included in the Operational Plan for 2012-13. This has however been included in the draft 2013-14 Operational Plan as detailed below: Our Program: 4.b.1.11 Ensure investigation and enforcement of all

properties in the Shire relating to cyclone and fire hazards

Our Services: 4.c.2.3.4 Inspect all properties within Shire for voluntary compliance

RISK MANAGEMENT CONSIDERATIONS The level of risk is considered to be Low to the Shire in terms of the likelihood of a fire starting and the probability that it will burn out of control to become a bush fire. Bush fire threat is greatest where the likelihood of fires starting is high and where high fuel loads are adjacent to developments or assets. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS Nil VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:-

1. DECLARE the Gap Ridge Industrial Estate as a Bushfire risk area

2. REQUIRE all new developments in the Gap Ridge Industrial Estate comply with

AS3959

CONCLUSION The fire management plan for Gap Ridge Industrial Estate recommends that the estate be declared a Bushfire risk area. Advice from Shire Staff and DFES involved in fire management and prevention does not recommend that this occur, due to low probability of ember attack and existing fire breaks between the wooded areas and development.


Page 150


Res No : 152493

MOVED : Cr Smeathers SECONDED : Cr Saylor That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to RETAIN the current status of the Gap Ridge Industrial Estate and not include this as a bushfire risk area.

CARRIED



Page 151

11.4 SISTER CITIES PROGRAM

File No: ED 18


Reporting Author: Principal Economic & Business Improvement Officer

Date of Report: May 2013

Applicant/Proponent: Chief Executive Officer


Attachment(s) Sister City Advisory Group Minutes

PURPOSE The purpose of this report is to advise the Council of the recommendations of the Sister City Advisory Group in relation to the Sister City programme and to provide recommendations for a way forward. BACKGROUND Sister Cities are officially approved, long-term cooperative agreements between two municipalities (towns, cities, and even counties) in geographically and politically distinct areas to promote cultural and commercial ties. Sister City programmes are widely adopted throughout WA with the City of Perth having nine sister cities, commencing with Kagoshima, Japan, in 1974 to the most recent being Chengdu, China, established in 2010. Regional cities which have established sister cities include Bunbury, Albany, Greater Geraldton and Busselton. Sister Port relationships have also been established by the Ports of Fremantle, Bunbury and Albany.

A Sister City programme enables citizens to become directly involved in international relations in a unique and meaningful way, bringing long-term benefits to the local community and its partners abroad. It can help also help in promoting the host City as a City of global significance, through exchanges and initiatives that focus on key areas such as education, culture, trade, tourism and sport.

One of the most popular activities undertaken as part of a sister city programme are exchanges involving either Mayoral delegations; students and teachers; Arts, cultural and sporting teams; Council officer exchanges; business and trade delegations and private citizen exchanges. Other common activities are municipal events and celebrations, tree plantings, plaque unveilings, acknowledgement of significant council days of the sister city and exchanges of cultural information, photographs and children’s art exhibitions.

Contemporary approaches to international relationships include a broader range of strategies which require less formal establishment procedures and a lesser financial commitment. These include Friendship Cities, Friendly Cooperative Agreements, alliances, strategic partnerships, exchange of letters and memorandums of understanding.


Page 152

The potential benefits of engaging in international relations for the Shire of Roebourne are:

Opportunity to promote on an international basis, the uniqueness of the Shire, with its isolation, ancient cultural heritage, abundance of natural resources, pristine wilderness and marine environments.

Business, trade and investment benefits generated through partner exchanges and greater access to partner markets

Cross promotion of cities for destination marketing and tourism visitation benefits Education and cultural benefits through exchanges of information and visitation International promotion of and reputation enhancement for the Shire

SISTER CITY ADVISORY GROUP At the Ordinary Council Meeting of 21 January 2013, Council resolved to establish the Sister City Advisory Group (Resolution 152368) to advise Council of the mechanisms for engaging in; and the social, cultural, economic and business benefits of implementing a Sister City programme. The inaugural meeting of the Advisory Group was held on 7 March 2013. At the Advisory Groups second meeting held on 8 April 2013 (please see attached minutes) the following recommendations were recorded:

That the Shire of Roebourne plan for involvement in an international relationship commencing in the 2013/14 Financial Year.

That the focus of the international relationship be on business development, education and culture with an emphasis in the cultural area on indigenous affairs.

That the initial international relationship be at the entry level such as an exchange of letters, memoranda of understanding or friendly cooperative agreement rather than a full sister city relationship.

That China be the primary country for consideration with emphasis on a port city connected with importation of resources from the Shire of Roebourne.

That Canada be the secondary country for consideration with indigenous relationships within a resource sector environment as a focus.

That there be consideration of a budget allocation of $25,000 in the 2013/14 Shire budget for the Sister City program.

LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of high significance in terms of Council’s ability to perform its role. Initiation of a Sister City programme has the potential to provide substantial cultural, community and economic benefits. It will require ongoing financial and operational staff support and may commit Council to a long term relationship with another City which cannot be dissolved, once established. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place between the CEO, Manager Public Affairs, Principal Economic and Business Improvement Advisor and Manager Integrated Strategic Planning. Councillors on the Advisory Group include Crs White-Hartig, Long and Miller. Cr Vertigan has recently been added to the Sister City Advisory Group. COMMUNITY CONSULTATION Various external organisations where invited to join the Sister City Advisory Group from industry, business, community and indigenous organisations. As stated previously, to date


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two meetings of the Sister City Advisory Group have taken place during March and April 2013. Representatives have attended from St Luke’s College, Karratha Senior High School, API West Pilbara Iron Ore Project, Citic Pacific Mining, Ngarluma & Yindjibarndi Foundation Limited, Kuruma Marthudunera Ltd, Murujuga Aboriginal Corporation, Pilbara Development Commission and the Karratha and Districts Chamber of Commerce and Industry. Communication has also occurred with representatives from the Pilbara Development Commission, Yara Pilbara, Apache Energy, Rio Tinto and Woodside. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The Sister City Advisory Group has requested a funding allocation of $25,000 be considered in the 2013/14 budget for the Sister Cities Project. Further, an allocation of a responsible officer resource will be required at a later stage to facilitate initiation, communications and event management. External supports such as translation services may also be required. Should the Sister City Program extend be extended to a cultural exchange in the future then more substantial funds will be required to facilitate. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity:

Our Program: 2.a Create opportunities for growth and diversity of the local economy Our Services: 2.a.2 Encourage diversification of the local economy through the support of tourism and visitation

RISK MANAGEMENT CONSIDERATIONS A sister city relationship cannot be dissolved once it is agreed. As such, many cities adopt friendship city agreements as a first step in becoming sister cities. Friendship city agreements can also be an effective mechanism to build a relationship between two cities who only with to pursue one avenue of linkage – for example, economic only relationships.

Friendship city agreements provide a good opportunity to explore the synergies between two cities and the potential for full sister city relations or to establish a relationship with less resource burden.

IMPACT ON CAPACITY Sister city relationships can vary greatly in their resource requirements. In general, the base requirements to sustain an effective relationship include:

A point of contact in the Shire to manage correspondence and co-ordinate activities

Usually one official outbound or inbound delegation for each relationship each year with the expectation that the host city will support a touring program for the delegation with staff and fund activities including civic events, formal dinners and tourist activities

Translation services are often required for cities in non-English speaking countries, even for basic correspondence.

Support from Shire staff in other areas (economic development, sport, cultural) will be required to facilitate exchange activities.


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RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 5.8 of the Local Government Act 1995 RESOLVES to:

1. ENDORSE the following recommendations in relation to establishing international

relationships:

1.1 _______________________________________________________________

1.2 _______________________________________________________________

1.3 _______________________________________________________________

1.4 _______________________________________________________________

2. NOT ENDORSE the following recommendations in relation to establishing

international relationships:

2.1 _______________________________________________________________ 2.2 _______________________________________________________________ 2.3 _______________________________________________________________ 2.4 _______________________________________________________________

Option 3 That Council by SIMPLE Majority pursuant to Section 5.8 of the Local Government Act 1995 RESOLVES to: 1. NOT COMMENCE an entry level international relationship, in the form of an exchange

of letters, memoranda of understanding or friendly cooperative agreement, in the

2013/14 Financial Year.

2. NOT DIRECT the focus of the international relationship on business development,

education and culture with an emphasis in the cultural area on indigenous affairs.

3. NOT DIRECT the CEO to investigate and develop selection criteria for the identification

and selection of suitable cities in China as the primary country for consideration with an

emphasis on a port city connected with importation of resources from the Shire of

Roebourne, and Canada as the secondary country for consideration with indigenous

relationships within a resource sector environment as a focus.

4. NOT CONSIDER the budget allocation of $25,000 in the 2013/14 Shire budget for the

Sister City programme.


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CONCLUSION A Sister City programme enables citizens to become directly involved in international relations in a unique and meaningful way, bringing long-term benefits to the local community and its partners abroad. It can help also help in promoting the host City as a City of global significance, through exchanges and initiatives that focus on key areas such as education, culture, trade, tourism and sport. Sister Cities, once set up, cannot be dissolved, so it is incumbent on Council to carefully weigh up the benefits with the resources required and degree of community support prior to engaging. As a result, the Advisory Group have recommended that the initial international relationship be commenced at an entry level such as an exchange of letters, memoranda of understanding or friendly cooperative agreement rather than a full sister city relationship. Other alternatives for establishing international relationships include Friendship Cities, Friendly Cooperative Agreements, alliances and strategic partnerships.

The Advisory Group have also recommended that the Shire of Roebourne consider establishing an entry level international relationship with a city in China in the first instance with a secondary consideration for a Canadian city, to commence in the 2013/14 financial year.


That Council by SIMPLE Majority pursuant to Section 5.8 of the Local Government Act 1995 RESOLVES to:

1. COMMENCE an entry level international relationship, in the form of an

exchange of letters, memoranda of understanding or friendly cooperative

agreement, in the 2013/14 Financial Year;

2. DIRECT the focus of the international relationship on business development,

education and culture with an emphasis in the cultural area on indigenous

affairs;

3. DIRECT the CEO to investigate and develop selection criteria for the

identification and selection of suitable cities in China, as the primary country

for consideration with an emphasis on a port city connected with importation

of resources from the Shire of Roebourne, and Canada as the secondary

country for consideration, with indigenous relationships within a resource

sector environment as a focus; and

4. CONSIDER the budget allocation of $25,000 in the 2013/14 Shire budget for

the Sister City programme.


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Res No : 152494

MOVED : Cr Smeathers SECONDED : Cr Long That Council by SIMPLE Majority pursuant to Section 5.8 of the Local Government Act 1995 RESOLVES to:

1. COMMENCE an entry level international relationship, in the form of an

exchange of letters, memoranda of understanding or friendly cooperative

agreement, in the 2013/14 Financial Year;

2. DIRECT the focus of the international relationship on business development,

education and culture with an emphasis in the cultural area on indigenous

affairs;

3. DIRECT the CEO to investigate and develop selection criteria for the

identification and selection of suitable cities in China, as the primary country

for consideration with an emphasis on a port city connected with importation

of resources from the Shire of Roebourne, and Canada as the secondary

country for consideration, with indigenous relationships within a resource

sector environment as a focus; and

4. CONSIDER the budget allocation of $30,000 in the 2013/14 Shire budget for

the Sister City programme.

CARRIED

FOR : Cr White-Hartig, Cr Long, Cr Bertling, Cr Lally, Cr Saylor, Cr Smeathers. AGAINST : Nil REASON : Councillors indicated that they would like to consider allocating $30,000 in the

2013/14 Shire budget for the Sister City Programme, not $25,000.


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11.5 MODIFICATION TO STALLHOLDER POLICY

File No: LE.196






Attachment(s) Amended Policy DE3 - Stallholder and Street Trading Policy

PURPOSE For council to adopt amendments to Policy DE3 - Stallholder and Street Trading Policy to identify specific areas of Shire owned or managed property which Stallholders may operate at. BACKGROUND At its 17 May 2010 meeting, Council adopted Policy DE3 – Stallholder and Trading Policy which precluded stallholders from operating with the Karratha Town Centre and at the Karratha Tavern (Bond Place). Since this time, there has been a steady influx of both permanent and seasonal stallholders operating within Karratha especially, who are identifying their own sites to operate. In doing so, each site is assessed by Environmental Health Services with Planning Services and Infrastructure Services providing comment. While assessing one application does not provide a burden on officers, in many cases, applicants are requesting to switch sites several times, which requires each of these new sites to be assessed. It is this additional investigation and assessment which is placing additional burden on staff. To reduce this, it is proposed that the current policy regulating stallholders and traders within Karratha be amended to include defined areas/properties under the care or control of the Shire on which have been assessed and are approved for them to operate at. Once the amended policy is adopted, all future applicants will no longer permitted to operate a fixed stall on Shire owned or managed lands which is not approved. Traders who do not operate from a fixed stall (such as mobile icecream vendors/itinerant vendors) are not affected by the proposed amendments as they do not park in one area for an extended period of time. The sites owned or managed by the Shire which have been identified and agreed upon by Environmental Health, Planning and Technical services are as follows:-

1) Lot 380 Desert Pea Blvd, Nickol (area currently used by Outback Butcher, near

Tambrey Centre)

2) Lot 619 Balmoral Rd (rear of Kevin Richards Oval/Millars Well)

3) Lot 4613 Bathgate Rd (Dreamers Hill – Monday to Friday only)

4) Lot 4211 Searipple Rd, (front area of Country Club/Camping Overflow)

5) Lot 1988 Balmoral Rd (Cattrall Park Carpark -when no organised sporting events

are on)


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6) Lot 501 Cleaverville Rd, Roebourne (Basketball court carpark – when no organised

sporting event is on)

7) Lot 289 Miller close, Point Samson (carpark at the front of the Community Hall)

Sites in Dampier and Wickham have not yet been selected as the majority of land which stallholders choose to operate from is owned by Rio Tinto. As with all applications to use privately owned land, approval must first be sought from the land owner prior to any approval being issued by Shire's Environmental Health Service. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of low significance in terms of Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place between Shire's Environmental Health, Town Planning and Technical Services units. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS The Shire’s Activities in Thoroughfares and Public Places and Trading Local Law provides the mechanism to approve stall holders operating within the Shire, subject to conditions. The amendments to the policy would form part of the conditions. POLICY IMPLICATIONS Policy DE3 - Stallholder and Street Trading Policy will be amended by the adoption of the Officers recommendation FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 4.b.1.2 Ensure minimum statutory standards are

maintained at all health premises Our Services: 4.b.1.4.2. Assess all applications within statutory

timeframes RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority


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OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to RETAIN Policy DE3 - Stallholder and Street Trading Policy without amendment. CONCLUSION Amendments to Policy DE3 - Stallholder and Street Trading Policy will enable Shire's Environmental Health Service to provide potential stallholder applicants with clearer guidance as to where stalls will be permitted to operate on land owned or managed by the Shire.


Res No : 152495

MOVED : Cr Lally SECONDED : Cr Long That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to AMEND Policy DE3 - Stallholder and Street Trading Policy to include the following sites owned or managed by the Shire:

1) Lot 380 Desert Pea Blvd, Nickol (area currently used by Outback Butcher,

near Tambrey Centre)

2) Lot 619 Balmoral Rd (rear of Kevin Richards Oval/Millars Well)

3) Lot 4613 Bathgate Rd (Dreamers Hill – Monday to Friday only)

4) Lot 4211 Searipple Rd, (front area of Country Club/Camping Overflow)

5) Lot 1988 Balmoral Rd (Cattrall Park Carpark - when no organised sporting

events are on)

6) Lot 501 Cleaverville Rd, Roebourne (Basketball court carpark – when no

organised sporting event is on)

7) Lot 289 Miller Close, Point Samson (carpark at the front of the Community

Hall)

CARRIED



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11.6 DEVELOPMENT AND IMPLEMENTATION OF A STREET NUMBERING POLICY

File No: RD.47






Attachment(s) Draft Policy CF18 Street Numbering

PURPOSE For Council to endorse the implementation of a Street Numbering policy to be used on all residential and commercial properties within the Shire of Roebourne. BACKGROUND The Shire’s Rates Department has been advised by Landgate that the street numbering service which they have provided in the past will not continue. As such, the Shire needs to develop its own policy of street numbering to ensure the proper and orderly numbering of properties within the Shire. In undertaking this policy, consideration also needs to be given to areas within the Shire such as Bulgarra where the street number allocated to the residence is the same as the lot number and follows no logical sequence. As such, this presents an issue to a variety of service providers including but not limited to St Johns Ambulance, Department of Fire & Emergency Services (Fire Brigade and SES in particular), Australia Post, Horizon Power and the Water Corporation. The majority of residences within Karratha’s suburbs of Baynton, Baynton West, Nickol, Nickol West, Millars Well and Pegs Creek, together with Roebourne and Wickham have a standardised street numbering system and will not be affected by this policy. Bulgarra, the Karratha Industrial Estate, Gap Ridge Industrial Estate, Dampier, Point Samson still rely on the lot number as their street number which in several cases over time has become out of sequence or confusing to both visitors and service providers. It is recommended that residential numbering in these areas follow AS/NZS 4819:2011 in that:-

1) The number and address will be assigned according to the location of the point of

access to the address site

2) Address numbers will be clear, logical and unambiguous

3) Numbering will be sequential, ranging from lowest to highest

4) Primary address sites on the left side of the road shall be numbered from 1 at the

datum point, and increase sequentially using odd numbers

5) Primary addresses on the right side of the road shall be numbered from 2 at the

datum point and increase sequentially using even numbers.


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Street numbering in commercial and industrial areas will follow the standard used for numbering rural/residential premises in that the primary address site number shall be determined by dividing the distance (in metres) from the datum pointy to the access point by 10, then rounding to the nearest odd number on the left side of the road, or even number on the right side. Allowance will be made in the numbering for unit developments on undeveloped land (ie lazy lads) however no such allowance will be made to existing properties where there is the possibility of the land being subdivided. To do so would negate the standardised sequencing, since there is no guarantee that all lots within a particular street will be subdivided or strata titled. In each instance, the new street number of the newly formed lot will be the existing street number with a letter suffix (ie 34 becomes 34A and 34B). As this will have a significant impact on residents, property owners and business proprietors, the Shire will hold several information sessions to enable concerns to be raised and dealt with by the Shire. In addition each property owner will be provided with correspondence seeking their feedback (likely to be included in rates notices to affected parties). To enable these changes to take effect, updating of both the Shires and other departmental property systems, it is envisaged that the street numbering for affected properties will not come into effect until 1 January 2014, allowing over 6 months for implementation. Council support of the draft policy is requested to enable commencement of the advertising and community consultation process. Upon completion of the advertising and consultation process, should no . LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of high significance in terms of parties affected issues and Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place between the Shire’s Regulatory Service, Planning Service and Finance Department. COMMUNITY CONSULTATION Community consultation is to occur following the adoption of the Officer’s recommendation in accordance with Shire of Roebourne’s Community Consultation Policy and be undertaken for a minimum twenty-one (21) day period. Implementation of the policy will incorporate Community consultation including community meetings, letters to affected residents and owners, and information on the Shire’s web page. STATUTORY IMPLICATIONS The Local Government Act 1995 Section 3.25 refers to notices which can require certain things to be done by an owner or occupier as detailed in Schedule 3.1 of the Act. Schedule 3.1 specifies that the Shire may require an owner or occupier of land to place in a prominent position a number to indicate the address of the land. POLICY IMPLICATIONS There are no policy implications.


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FINANCIAL IMPLICATIONS $60,000 has been included in the 2013/14 budget to enable community consultation and implementation of the policy. STRATEGIC IMPLICATIONS There are no strategic implications RISK MANAGEMENT CONSIDERATIONS The level of risk is considered to be High to the Shire in terms of Reputation and Compliance. IMPACT ON CAPACITY Implementation of the adopted policy will require initial work from several departments within the Shire including Town Planning, Finance and Rates. Officers will be required to attend community meetings which explain to residents the process of adapting to the new street numbering. Costs for staff time and associated advertising will be charged to the budget allocated for this project. RELEVANT PRECEDENTS There are no relevant precedents related to this matter, however several other Local Government Authorities have undertaken adoption and implementation of a similar numbering policy on which the Shire of Roebourne policy is based. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.25 of the Local Government Act 1995 RESOLVES to:

RETAIN the current lot numbering within existing residential areas as the street number for that property REQUIRE all land developers who submit applications to develop land parcels within the Shire of Roebourne to designate street numbers on the development as per the provisions of AS/NZS AS/NZS 4819:2011

CONCLUSION Provision of clear and systematic street numbering within the Shire will have benefits to a variety of service providers including but not limited to St Johns Ambulance, Department of Fire & Emergency Services (Fire Brigade and SES in particular), Australia Post, Horizon Power and the Water Corporation. In addition this will make locating properties easier for visitors and relatives of the residents, and prevent further confusion.


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Res No : 152496

MOVED : Cr Long SECONDED : Cr Lally That Council by SIMPLE Majority pursuant to Section 3.25 of the Local Government Act 1995 RESOLVES to ADOPT the Policy CF18 - Street Numbering and apply this to all new and existing residential, commercial and industrial developments within the Shire of Roebourne.

CARRIED



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11.7 DRAFT INTERIM PLANNING POLICY DP10 TRANSIENT WORKFORCE ACCOMMODATION

File No: AL/1/2, LP36, P3283, DP10

Responsible Executive Officer: Director Development Services Reporting Author: Manager Planning Services Advisor to the Chief Executive Officer




Attachment(s) Draft revised Planning Policy DP10 Transient Workforce Accommodation

PURPOSE For Council to consider adopting the draft revised interim Planning Policy DP10 Transient Workforce Accommodation. BACKGROUND Council adopted Local Planning Policy DP10 Transient Workforce Accommodation (DP10) at the Ordinary Council meeting in September 2009. In 2010 the Western Australian Government and the Shire of Roebourne (the Shire) adopted the Karratha City of the North Plan which aims to grow the residential population of the Shire to 50,000 by 2035 which will encourage economic diversification to achieve normalised and sustainable communities. In implementing this growth vision, it is the Shire’s intention and preference to house operational and support industry workforce in normalised town based accommodation. The interim review of this policy has been brought about as several TWA camps have been proposed for operational rather than construction workforces in recent times as exemplified by: a) the Shire has recently refused one TWA proposal in Roebourne for its focus on operational workers. A SAT mediation prior to Appeal hearing is now underway; b) the Shire is currently objecting to an operational camp for quarry extraction workers proposed South of the Karratha Town Boundary; and c) a number of commercial camps (operating and proposed) which accommodate construction and operational workers. The interim policy review seeks to provide much needed clarification for dealing with these matters. Dynamics TWAs and transient workers In recent years there has been exponential growth in TWAs pursuant to expansion of the resource sector and the introduction of the State Government’s Pilbara Cities Initiative in late 2009. Census data from 2006 and 2011 although limited, is indicative of the extent of that growth. During the latter period the resident population grew from 16,421 to 22,900 and population based on place of enumeration from 19,187 to 29,608, equating to a 39% and 54% increase respectively. While place of enumeration is suggestive of potential numbers of fly-in, fly-out workers, which are not officially captured in Census statistics, data collated by the Pilbara Regional Council for the Standing Committee on Regional


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Australia’s Inquiry into fly-in, fly-out, and drive-in, drive-out workforce practices in Regional Australia (FIFO Inquiry) notes 11,713 FIFO workers in the Shire as at 2012. This figure is consistent with the number of lodging house licenses issued by the Shire. While the Pilbara Industry Community Council forecasts a reduction in FIFO workforce in the Shire between 2011 and 2020 largely due to scaling down of construction activity, the Shire is of the view that there remains potential for additional workforce accommodation to service approved or foreshadowed projects such as those at Cape Preston and Cape Lambert. Further, as noted in the FIFO Inquiry, Federal tax concessions which enable accommodation to be written off as a cost of production results in a general preference by resource companies of work camps over community investment. Need for social impact assessment and impact management The FIFO Inquiry identified the substantial impact of FIFO on regional communities. That said, the Shire’s capacity to seek an adequate financial contribution to offset FIFO impacts, including usage of facilities and services has been limited by the Shire’s inability to effectively rate the resource sector with the lack of an official count statistic precluding the Shire from being able to seek grant funding to offset related costs. While it is acknowledged that mining is a substantial contributor to the Australian economy and therefore the broader community, there is limited legislative consideration given in Western Australia to the effect of management of mining operations, including mining workforce, on the local community. While Western Australia has a Sustainability Code of Practice for Government Agencies which specifically states that 'development, and particularly development involving extraction of non-renewable resources, should strive to provide net environmental, social and economic benefit for future generations', economic, social, and indeed cultural impacts are not legislatively incorporated into the decision-making process for resource projects in this State. On the contrary, Queensland has embedded in statute the requirement for a Social Impact Assessment (and Social Impact Management Plan to remediate impacts or maximise community benefits) for all projects declared under that State’s State Development and Public Works Organisation Act 1971 and for projects requiring an environmental impact assessment under its Environmental Protection Act 1994. A number of local government authorities have also embedded this process within local planning policies for TWAs that cater for resource projects but which do not fall within the parameters of the aforementioned Acts. In support of the social impact assessment process, the Coordinator General’s Office in Queensland has developed Social Impact Assessment: Guideline to preparing a social impact management plan, together with a Social Impact Management Plan (SIMP) template. Under the Social Impact Assessment process where a FIFO workforce is proposed, the proponent must work with the Shire, communities, State Government and other key stakeholders to ensure that the liveability and sustainability of towns is protected. To assist with assessment, the Coordinator General has released a Major Resource Projects Housing Policy: Core Principles to Guide Social Impact Assessment which provides guidance to proponents in considering and mitigating the impacts of housing developments as part of the Social Impact Assessment process. While not legislated in Western Australia, there has been recent evidence of a shift at a State level towards social impact assessments for resource projects, with the Shire noting an amendment to a State Agreement to incorporate a Community Benefits Plan for one resource project and DSD undertaking a related assessment in relation to the proposed Browse LNG project. Precedent has also recently been established by the Joint Development Assessment Panel Pilbara, which is established statutorily to determine


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Development Applications over $7 million, whereby it required as a condition of Planning Approval, the preparation by a proponent for a TWA of a Social Impact Management Plan based on a detailed Social Impact Assessment. The Shire has also successfully negotiated the conduct of Social Impact Assessments, Social Impact Management Plans, as well as community contributions, with a number of key resource companies that recognise and support corporate social responsibility to the Community. Scope of the interim policy review: The Shire clearly recognises the afore-detailed evolving policy context trending towards recognition of the importance of social impact assessments and remediation of impacts posed by resource projects and their workforces. Further, it is cognisant of the requirement for the Shire to ensure it does not impose additional costs on residents to offset FIFO impacts. With this is mind, the Shire has amended Council Policy DP10 principally to ensure the requirement as part of an Application for Planning Approval for medium to larger size facilities (both new and expanded facilities), for a proponent to undertake a Social Impact Assessment (incorporating economic and cultural assessment) and Social Impact Management Plan. Significant amendments to the Policy are:

Clarification of the Shire’s policy position in relation to the growth and establishment

of normalised towns, explains the Shire’s intentions with the TWAs for construction

and for normalised town based accommodation for operational workers;

Clarifies the planning criteria in determining the location of TWAs;

Requires Social Impact Assessments and Social Impact Management Plan for

impact mitigation and remediation;

Establishes grounds for refusal of TWAs;

Clarification regarding type and detail to be included in plans as part of the

application process.

Clarifies the Shire’s differential rating system as it applies to TWAs and Workforce

Accommodation (temporary workers house in a caravan park or converted

dwellings).

Other minor amendments include clarification of objectives to tighten their meaning.

LEVEL OF SIGNIFICANCE In the context of Council Policy CE-8 Significant Decision Making the amendments to Council Policy DP10 to include the requirement for a proponent to conduct a Social Impact Assessment and Social Impact Management Plan is significant as is iteration by Council of its preferred policy position of normalised towns. The Community and the Shire cannot, in the context of rapid growth and its infrastructure and service commitments under its Long Term Financial Plan, continue to absorb social, cultural, and economic impacts of TWAs. Commercial TWAs or resource projects that establish purpose specific facilities derive economic advantage from those operations. It is therefore appropriate that they offset impacts and/or benefit the community in which they are sited. This has been recognised by the Queensland Government, is gaining greater traction within the Western Australian State Government, and a number of large resource companies have recently recognised this within the Shire, presenting detailed Social Impact Assessment, Social Impact Management Plans and indeed positive financial contribution to the Shire. COUNCILLOR/OFFICER CONSULTATION Section 2.7 (2) (b) of the Local Government Act 1995 empowers Council to develop local government policies and by implication requires that amendments to existing policies be subject to Council endorsement.


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COMMUNITY CONSULTATION Clause 5.1.4 of the Shire of Roebourne Town Planning Scheme No. 08 cites that a Local Planning Policy shall become operative following adoption by Council of the Draft Policy; public exhibition and call for submissions; Council adoption of the final policy; and public notification in the local newspaper of that adoption. Where in the opinion of Council, the provisions of the policy affects the interests of the Western Australian Planning Commission, a copy of the Policy is to be forwarded to the Commission. STATUTORY IMPLICATIONS Section 2.7 (2) (b) of the Local Government Act 1995 Clause 5.1.4 of the Shire of Roebourne Town Planning Scheme No. 8 for the creation and amendment of local planning policies; and Clause 6.5 of the Shire of Roebourne Town Planning Scheme No. 8 POLICY IMPLICATIONS The Agenda report pertains to the amendment of Council Policy DP10 Transient Workforce Accommodation. The Policy is interim in form pending the outcomes of the Shire of Roebourne Local Planning Strategy. The amended Council Policy DP10 is considered interim only pending the outcomes of the Shire of Roebourne Local Planning Strategy which will establish the Shire’s objectives for future planning and development, and wherein important strategic issues such as TWAs will be considered and will likely result in further amendment to the Policy. FINANCIAL IMPLICATIONS Financial implications of amendment to Council Policy DP10 are contingent on the exact nature of social impacts identified and remediation and/or community benefit contained within a TWA’s Social Impact Management Plan. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 1.b.2.4 Review and update Local Planning Policies Our Services: 1.b.2.4.1 Review and update Local Planning Policy RISK MANAGEMENT CONSIDERATIONS Unlike other Planning Policies, the Transient Workforce Accommodation Policy is directly referenced in the Shire of Roebourne Town Planning Scheme No .08 and therefore draws its head of power directly from the Scheme. This provides greater opportunity for enforcement and potentially refusal on the basis of non-compliance with the requirements of the Scheme. IMPACT ON CAPACITY It is the proponent’s responsibility as part of an Application for Planning Approval for a TWA to lodge an appropriately considered and drafted Social Impact Assessment and Social Impact Management Plan. While there will be some impact on Planning Services in terms of assessment of related documentation, the net benefit is likely to be offset by mitigation/remediation of impacts on the community and/or Shire facilities and services. RELEVANT PRECEDENTS As detailed above, there are precedents for requiring the lodging of Social Impact Assessments and Social Impact Management Plans for TWAs both in Queensland legislation and policy and Western Australian State policy and planning approvals. There


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has also been acceptance by a number of major resource companies of assessment of impacts and mitigation as part of corporate social responsibility. The precedent for distinguishing operational from construction workforce TWAs as grounds for refusal is less clear in both a policy and legal sense. The Shire’s TWA Policy has a special status above all other local policies as it is directly referred to in the Town Planning Scheme No8 (clause 6.5). It is on this basis that the following grounds for refusal have been incorporated into the interim review of the Policy. The proposed grounds for refusal are:

Locational considerations such as key tourist areas where the economic impact is deemed significant, flood prone areas or where the environmental impact is deemed unacceptable leading to inadequate occupant amenity or poor standards of development; and where unacceptable social impacts are deemed to be significant and cannot be mitigated against or remedied to Council’s satisfaction;

Inconsistency with the objectives of the Shire Planning Scheme or provisions of State or Local Planning Policies;

Capability of Camp operator to manage the facility in a safe and orderly manner;

Scale and intensity and purpose of use;

The use of Construction TWA for Operational workforce. Further legal advice is to be obtained during the period of advertising the Interim Policy, with regard to the need for the Shire to amend Clause 6.5 of the Shire’s Town Planning Scheme No 8 (TPS8) to explicitly introduce a head of power for refusal of a TWA under certain circumstances. VOTING REQUIREMENTS Simple Majority OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 2.7 of the Local Government Act 1995 RESOLVES to adopt the revised interim Council Policy DP10 Transient Workforce Accommodation with the following amendments:

iv) ______________________________________

v) ______________________________________

vi) ______________________________________

CONCLUSION The last version of Council Policy DP10 Transient Workforce Accommodation was adopted in September 2009. Since that time there has been exponential growth pursuant to continued resource sector investment and expansion and the State Government’s Pilbara Cities Initiative. Accompanying resource growth has been a marked increase in the number of Transient Workforce Accommodation facilities. The Shire’s capacity to offset costs and community impacts posed by large FIFO workforces is constrained by limitations on its ability to effectively rate these accommodation services or to seek related grant funding. Federal tax exemptions mean that this type of accommodation is often preferable for resource companies than the option of accommodating workforce in town based housing. The recent FIFO Inquiry conducted by the Standing Committee on Regional Australia recognises the impost of large FIFO workforces on regional communities and the requirement to assess and offset impacts. The requirement for proponents to undertake this approach has been embedded in legislation in Queensland. That said, there are


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indications of a changing policy context within the Western Australian State Government of the requirement for this approach as part of the planning process for such facilities. Amendments to Council Policy DP10, principally ensures that proponents of a TWA facility lodge, as part of the Planning Application process, a Social Impact Assessment and Social Impact Management Plan. The Policy has also been amended to reflect Council’s preferred approach of accommodating operational workforce within normalised housing in town centres, thereby supporting the shared State/Council growth vision under the Pilbara Cities initiative and the Karratha City of the North Plan respectively.


That Council by SIMPLE Majority pursuant to Section 2.7 of the Local Government Act 1995 and Clause 5.1.4 of the Shire of Roebourne Town Planning Scheme No. 8 RESOLVES to: 1. ADOPT for the purposes of public advertising the Interim Revisions to DP10

Transient Workforce Accommodation Local Planning Policy subject to its

reformatting into the Shire’s new Policy format to the satisfaction of the

CEO;

2. ADVERTISE the Interim Revisions to DP10 Transient Workforce Local

Planning Policy in accordance with the TPS8 for the statutory period

stipulated in the Planning and Development Regulations 2009; and

3. REQUEST the CEO to obtain further legal advice on the need to amendment

the Shire of Roebourne Town Planning Scheme TPS8 to introduce a head of

power in Clause 6.5 or other relevant clause/s to specify grounds for refusal,

and enable other revisions proposed in the Interim Revisions to DP10

Transient Workforce Accommodation Local Planning Policy for further

report to Council on conclusion of the advertising period.


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ADDENDUM

To: Councillors

File No: AL/1/2, LP36, P3283


Reporting Author: Manager Planning Services


Applicant/Proponent: Shire of Roebourne


Title of Report: 11.7 Draft Interim Planning Policy DP10 Transient Workforce Accommodation

PURPOSE To provide Councillors with a reformatted and completed DP10 Transient Worker Accommodation Revised Policy; replacing Attachment 1 to Agenda Item 11.7, for Council consideration to ADOPT for the purposes of public advertising. BACKGROUND The Shire has been grappling for some time with issues surrounding the identification, mitigation and management of social and other impacts arising from Transient Workforce Accommodation facility development, as witnessed by the Shire’s submission and public presentation to the Commonwealth’s Parliamentary Inquiry into FIFO and DIDO on 28 March 2012. Agenda Item 11.7 for the May 2013 Ordinary Meeting of Council provided a marked up version of the Draft Interim Amendments to DP10 Transient Workforce Accommodation Policy. In order to improve readability and reduce ambiguity, Council officers with advice from the Shire’s legal adviser have edited and prepared a final version of the proposed Revisions to DP10, which is attached. This Addendum replaces Attachment 1 to the lodged Agenda Item 11.7 and is now presented in a format suitable for public advertising without further amendment. The status of the document has also been modified from Draft Interim to DP10 Revised Transient Workforce Accommodation Planning Policy, and the terms of the resolution adjusted accordingly. This modification has been made in order to ensure the status of the policy is not diminished and reflects Council’s current policy position while acknowledging that the policy may need to be further revised once the Local Planning Strategy has been adopted.. AMENDED OFFICER’S RECOMMENDATION That Council by SIMPLE Majority pursuant to Section 2.7 of the Local Government Act 1995 and Clause 5.1 of the Shire of Roebourne Town Planning Scheme No. 8 [TPS8] RESOLVES to:

1. ADOPT for the purposes of public advertising the DP10 Revised

Transient Workforce Accommodation Planning Policy;

2. ADVERTISE the DP10 Revised Transient Workforce Local Planning

Policy in accordance with TPS 8 for the statutory period stipulated

in the Planning and Development Regulations 2009; and


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3. REQUEST the CEO to prepare an Amendment to TPS 8 to better

ensure compliance with the DP10 Revised Transient Workforce

Accommodation Policy, for further report to Council on conclusion

of the advertising period for the Planning Policy.


Res No : 152497

MOVED : Cr Long SECONDED : Cr Saylor That Council by SIMPLE Majority pursuant to Section 2.7 of the Local Government Act 1995 and Clause 5.1 of the Shire of Roebourne Town Planning Scheme No. 8 [TPS8] RESOLVES to:

1. ADOPT for the purposes of public advertising the DP10 Revised

Transient Workforce Accommodation Planning Policy;

2. ADVERTISE the DP10 Revised Transient Workforce Local Planning

Policy in accordance with TPS 8 for the statutory period stipulated

in the Planning and Development Regulations 2009; and

3. REQUEST the CEO to prepare an Amendment to TPS 8 to better

ensure compliance with the DP10 Revised Transient Workforce

Accommodation Policy, for further report to Council on conclusion

of the advertising period for the Planning Policy.

4. DIRECT the CEO to make any minor editorial adjustments as may

be required.

CARRIED

FOR : Cr White-Hartig, Cr Long, Cr Bertling, Cr Lally, Cr Saylor, Cr Smeathers. AGAINST : Nil REASON : The CEO indicated that minor editorial changes may be necessary to clarify the

policy. The Council agreed that the CEO should have the ability to make minor editorial changes to the policy that does not impact on the intent or operation of the policy.


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11.8 PROPOSED VARIATION TO GAP RIDGE DEVELOPMENT PLAN

File No: P2743


Reporting Author: Senior Statutory Planner


Applicant/Proponent: Urbis/LandCorp


Attachment(s) 1. Gap Ridge Industrial Estate Lot Plan

2. Gap Ridge Industrial Estate Development Plan Draft for Council Consideration received 20 March 2013

PURPOSE To report to Council on adopting several amendments to the endorsed Gap Ridge Development Plan at LandCorp’s request. BACKGROUND The Gap Ridge Development Plan (GRDP) was adopted by Council on 15 February 2010 Council Resolution No. 14992. The GRDP was amended in October 2011 as a consequence of Council’s adoption of Amendment 18. The 2011 changes included limiting the Transient Workforce Accommodation use to an amended definition of Contractors Camp; introduction of Road Freight Terminal and Drivers Accommodation. As LandCorp’s primary intention was to sell Lot 1 shown on Attachment 1, focused on transport and logistics services, the major amendment to the GDRP was to redesignate the former Horizon Power sub-station site (located north of Exploration Drive near the intersection with Dampier Highway) as a second Service Centre Lot and provide for a Shop and a Takeaway Food Outlet as a permitted activity in it. LandCorp found little market interest in the 10.5ha second Service Centre site. As smaller Lots are undersupplied in the Gap Ridge estate, LandCorp applied for and was granted WAPC approval to subdivide the land into 23 smaller parcels in August 2013 (WAPC Ref: 146166). The conditions of this subdivision have now been cleared. Prior to the lots being made available for sale, it is now necessary to remove the notation of Service Centre in the Development Plan as it is no longer appropriate based on the current subdivision layout. In March 2013, LandCorp wrote to the Shire with a formal request to amend the GRDP (the subject of this Agenda Item) as summarised below:

Removal of Second Service Centre (SC) Site North of Exploration Drive Discussed

in Statutory Implications.

Restaurant use: A Restaurant use is proposed for Lot 9 as a permitted use.

Discussion of this request in terms of consistency between the Shire’s Planning

Scheme and the GRDP is provided for in Statutory Implications.


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Noxious Use Precinct: It is proposed to create a transition between the Light

Industry Precinct and General Industry precinct by providing a buffer between Light

Industry and Noxious Industry. To create this buffer the Noxious Industry Sub-

Precinct is introduced into the GDRP. Discussed in Statutory Implications.

Removal of Contractors Camp Site:

Appendix A-Development Plan Map: The following minor changes are proposed for

the Development Plan:

(i) Removal of ‘SC’ notation north of Exploration Drive;

(ii) Revision of ‘SC’ text in legend as follows: ‘Proposed Service Centre Site to

Included provision for Road Trains’;

(iii) Amendment to Table 4 to reflect the changes to Landuse permissibility;

(iv) Introduction of the Noxious Uses Sub Precinct;

(v) Continuation of the Drainage Reserve along the eastern boundary

(contiguous to the future Karratha Western Bypass) on the sites in the

General Industrial Precinct;

(vi) Update the cadastral boundary and road reserve widths to reflect the current

subdivision and approvals and titles that have been created.

Appendix B- Development Plan Concept: The Development Concept Plan is to be

updated reflecting the cadastral boundary and road reserve widths to reflect the

current subdivision approvals and titles that have been created. An additional entry

statement location has been identified, as the site at the Exploration Drive

intersection with Dampier Highway is proving problematic.

Appendix C- Indicative Staging Plan: The indicative Staging Plan is to be updated

reflecting the cadastral boundary and road reserve widths to reflect the current

subdivision approvals and titles that have been created. It has also reflects the

minor changes to the staging to reflect the current release strategy.

General Changes: A detailed review of the entire Development Plan includes

changes to correct out of date references, such as references to clause within

TPS8. The changes are consequential mainly being in the front part of the

Development Plan not affecting the operational parts of the Development Plan.

The proposed amendments shown on Attachment 2 will not alter the intent of the Development Plan and can be supported albeit minor variations. The variations would involve the restaurant use in table 4 being a permitted use and providing a statement of intent for the Service Centre Lot and Noxious Uses Sub-precinct. LEVEL OF SIGNIFICANCE This matter is considered of low significance when assessed according to Council Decision Making Significance Policy CE8. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with Infrastructure Services regarding the acceptability of a change from GRDP provisions for Road Train Assembly to Road Trains on the Service Centre site, the request for land backing onto the potential future bypass road to be shown as a drainage reserve, and the proposed revised road reserve widths. Infrastructure Services supports all of these proposals. COMMUNITY CONSULTATION No community consultation is required.


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STATUTORY IMPLICATIONS Consideration of specific amendments: Removal of Second Service Centre (SC) Site North of Exploration Drive: Lots 310 and 311 on Attachment 1, are classified Service Centre under the new subdivision plan. However, the current SC notation in the GRDP allows for additional uses beyond those permitted in the Gap Ridge Industrial Precinct A – Light Industrial Area; specifically: Motor/Vehicle and/or Marine Service Station, Shop and Take-Away Food Outlet. These activities will have the potential for high trip generation on and off Oxide Road which has access constraints, so it is proposed that the SC identifier be lifted from the area north of Exploration Drive. It is considered that a clear statement of intent for the Service Centre should now be included in the amended GRDP. Restaurant Use: The TPS8 defines Restaurant as “a building and any associated outbuildings and grounds where food is prepared for sale and consumption on the premises and may or may not be licensed to sell liquor”. Under the Motor/Vehicle and/or Marine Service Station definition in the GRDP a restaurant can be incorporated onto a site which is a permitted use in a Service Centre.

The definition is “land or buildings used for the retail sale of petroleum products and motor vehicle or marine vessels accessories and may or may not include minor repairs, motor vehicle wash facilities, Café/restaurant or sale of convenience items with a net lettable retail floor space not exceeding 300m2”.

The proposal to include Restaurant in the user table as a permitted use on the SC Lot is acceptable when considering that the SC Lot is limited to an area of 1.0933ha combined with the definition above whereby a restaurant is inclusive of land and buildings associated with the retail sale of petroleum products and motor vehicle or marine vessels accessories. Table 4 reflects these changes to the SC site. This will clarify the restaurant use pertinent to the SC Lot. Noxious Industry buffer: The Noxious Use Precinct is to be located at the southern end of the estate creating a transitional area of the General Industrial Precinct where noxious industry will not be permitted. Noxious uses will still be provided for but the transitional zoning will enable potential conflicts between uses to be better managed. Noxious uses in the Noxious Use Precinct will be an AA use (discretionary). Table 4 will need to reflect this. These amendments are considered acceptable as they create an appropriately buffer between land uses. The introduction of the Noxious Use Sub-precinct covering the nominated site and surrounds it is considered that residential uses would be inappropriate. It is recommended that the Development Plan includes a Statement of Intent for the Noxious Use Sub-precinct. Legal Process: Clause 7.2.13.1 of Shire of Roebourne Town Planning Scheme No.8 allows Council to vary a Development Plan by resolution if, in the opinion of the local government, the variation does not materially alter the intent of the Development Plan. Where the variation does not involve the subdivision of land (as is the case here), Clause 7.2.13.2 of the Scheme requires Council to forward a copy of the variation to the Western Australian Planning Commission for its information within 10 days of making its resolution. POLICY IMPLICATIONS There are no significant policy implications. The contractors Camp was included in the October 2011 update due to a critical shortage of accommodation in the locality at the time enabling accommodation to be provided on-site to ensure development of the Gap Ridge Industrial Estate [GRIE]. Land Corp has reviewed the current residential landscape in Karratha and critical housing shortages have eased combined with some major housing projects being completed providing additional housing. The GRIE is continuing to develop


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and the location of the contractor’s camp is now in the vicinity of the Stage 3 works in the south-east corner of the estate. As the Stage 3 works will be completed at the end of the year, provision for the contractor’s camp site can now be removed. FINANCIAL IMPLICATIONS The Shire will recover from the developer, the cost incurred by the Shire in reviewing the proposed variations to the Development Plan. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 1.f.7.1.1 Liaise with relevant agencies for implementation of State

and Local Planning Policies 2.b.1.1 Identify demand for industrial, residential, community and

commercial purposes and facilitate development of land for industrial, residential, community and commercial Purposes

Our Services: 4.c.2.7 Pursue best practice delivery of Planning Services RISK MANAGEMENT CONSIDERATIONS With respect to the proposed change from Road Train Assembly area to providing for Road Trains as part of Service Centre, the Gap Ridge Development Plan provides for a Truck Breakdown Area in a reserved piece of land at the back of the estate. Infrastructure Services advice is that this area is sufficient for Gap Ridge. Should the Council choose not to adopt the proposed amendments to the Gap Ridge Development Plan there is a risk that appropriate development will be constrained.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s Recommendation.

RELEVANT PRECEDENTS Council’s 24 October 2011 resolution provides for Shops and Takeaway Food Outlets as part of the Service Centre site being permitted uses. A restaurant would clearly be a permitted use over the Service Centre site as a separate building when integrated with a Motor Vehicle and/or Marine Service Station (service station).On this basis it is considered with the SC site being restricted in area and one site the Restaurant use in Table 4 can be listed as a permitted use. The proposed amendments to the GRDP remove one of two Service Centres in the Gap Ridge Industrial Estate as a result of low market demand. DELEGATED AUTHORITY There is no delegated authority provided to address this matter. VOTING REQUIREMENTS Simple Majority


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OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to clause 7.2.13 of Shire of Roebourne Town Planning Scheme No.8 RESOLVES to REFUSE to adopt the amended Gap Ridge Industrial Estate Development Plan.

Option 3 That Council by SIMPLE Majority pursuant to clause 7.2.13 of Shire of Roebourne Town Planning Scheme No.8 RESOLVES to:

1. ADOPT the amended Gap Ridge Industrial Estate Development Plan.

2. REQUEST the Western Australian Planning Commission to endorse the approved Development Plan.

CONCLUSION The proposed changes to the Gap Ridge Development Plan are largely driven by adjustments to market demand and improvements to the orderly planning of the area. One Service Centre site is now considered to be adequate for this Industrial Estate. The Service Centre will provide for road trains and their assembly as a Truck Breakdown area will be provided for elsewhere in the GRIE. The amended Development Plan will show an indicative location for truck breakdown area. Provisions for a Restaurant increase convenience for occupants of and visitors to the Industrial Estate. The proposed Noxious Uses Sub Precinct will create a transitional buffer from the Light and General Industrial Precinct, increasing safety and appropriate land use separations. The removal of the contractor’s camp site provisions will further assist with amenity issues and reduce sensitivity between residential and industrial uses. All other proposed changes, including adjustments to the Development Plan Map, Development Plan Concept and Indicative Staging plans reflect the current subdivision approvals and titles that have been created. General changes updating the Development Plan document are procedural and help to clarify operations of the GRDP. The proposed amendments have the positive effect of updating and improving the Development Plan while maintaining its overall and original intent. The proposed amendments can therefore be supported with minor modifications. The applicant is agreeable to the minor modifications, statements of intent for the Service Centre Lot and Noxious Uses Sub Precinct.


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Res No : 152498

MOVED : Cr Lally SECONDED : Cr Smeathers That Council by SIMPLE Majority pursuant to clause 7.2.13 of Shire of Roebourne Town Planning Scheme No.8 RESOLVES to:

1. ADOPT the amended Gap Ridge Industrial Estate Development Plan as

shown in Gap Ridge Industrial Estate Development Plan Draft for Council Consideration received 20 March 2013 subject to the following modifications; (a) Include a Statement of Intent in the Development Plan for the Service

Centre lot; (b) Include a Statement of Intent in the Development Plan for the Noxious

Uses Sub-precinct; and 2. REQUEST the applicant provide three updated copies of the full amended

Gap Ridge Development Plan with signature block to the Shire for signing; 3. FORWARD a copy of the signed amended Gap Ridge Development Plan to

the Western Australian Planning Commission and the applicant for information within 10 days.

CARRIED



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11.9 FINAL ADOPTION OF PROPOSED SHIRE OF ROEBOURNE TOWN PLANNING SCHEME NO. 8 AMENDMENT 29 AND DEVELOPMENT PLANS DA40, DA41 & DA42

File No: SA29, P3089




Applicant/Proponent: Pilbara Development Commission


Attachment(s) 1. Amendment 29 Scheme Amendment Text and Map as advertised

2. DA40 Development Plan as Advertised

3. DA41 Development Plan as Advertised

4. DA47 [formerly DA42] Development Plan as Advertised

5. Submission Table - Summary of submissions deputations and petitions and Shire Responses

PURPOSE The purpose of the report is for Council to consider Amendment 29 for final adoption and three associated Development Plans: DA40 for Lot 617 Shadwick Drive, Millars Well; DA41 for Lot 655 Warrier Street, Bulgarra and DA42 for Lot 1926 Ridley Street, Bulgarra. BACKGROUND This Report deals with three of the first seven parcels of land which the Pilbara Development Commission [PDC] is seeking to progress as part of stage one of the Lazy Lands Project. Council originally considered this proposal at the November 2012 Ordinary Council Meeting. Public Advertising has now concluded, submissions have been considered, and the matter is now brought before Council for final determination.


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Summary of the Scheme Amendment: Amendment 29 to the Shire of Roebourne Town Scheme No 8 [TPS8] seeks to include three land parcels in the ‘Urban Development’ Zone and list planning requirements in Appendix 7 of the Scheme. The proposal as advertised is summarised as follows: Development Area

Location Existing Reservation

Proposed Zone Development Potential

DA 40

Lot 617 Shadwick Drive, Millars Well

Parks, Recreation and Drainage

Urban Development (Residential R40)

4 group dwellings

DA 41 Lot 655 Warrier Street, Bulgarra



9 group dwellings

DA 42 Lot 1966 Ridley Street, Bulgarra


Urban development (Residential R40)

14 group dwellings

Note: On investigation it was found that Amendment 21 [which is still pending] had already allocated DA42 to the Regals Valley. Due to the duplication of Development Area numbering the schedule to the planning scheme Amendment 29, the Planning Report and the Development Plan DA42 as advertised will need to be corrected. The recommended corrected numbering system is as follows:

Development Area number as advertised

Corrected Development Area Number

Location

DA 40 DA40 Lot 617 Shadwick Drive, Millars Well

DA 41 DA41 Lot 655 Warrier Street, Bulgarra

DA 42 DA47 Lot 1966 Ridley Street, Bulgarra

Hereafter, throughout this report, the corrected numbering is applied with the advertised numbering shown in adjacent as follows: DA47 [advertised as DA42]. A full Planning Report which explains the proposed amendment and associated Development Plans will be available for Councillor and public perusal on the Shire website and a hard copy at the pre-Council Briefing Session, and the Ordinary Council Meeting to be held on 16 May 2013. Historically, all seven land parcels have been reserved for ‘Parkland and Drainage’. Since the early development of Karratha, understanding of flood risks has evolved considerably. Now, consistent with State Planning Policies, the Department of Water and other peak bodies through the PDC-convened Karratha Local Water Management Strategy and a PDC Scheme Amendment Steering Group have confirmed that the parcels of land are not required for drainage and open space purposes and are suitable for residential infill. Amendment 31 seeks to facilitate the development of two of the 7 sites to provide additional housing options in Karratha of a standard that complements and enhances the existing amenity and character. Amendments 30 and 31, deal with the balance of the first stage of the Lazy Lands sites. Summary of the Development Plans: A Development Plan is required as a prerequisite to development approval in the Urban Development Zone. The Planning Scheme Amendment as advertised included a Development Plan prepared for each site. The Department of Planning advised PDC and the Shire that the concurrent advertisement of a Planning Scheme Amendment and Development Plans for the two sites, while unusual, is legal,


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providing the Council and Minister adopt in strict succession the Scheme Amendment then the Development Plans. Each Development Plan as advertised addressed the following matters: Development Area

Matters to be addressed

DA40 Lot 617 Shadwick Drive, Millars Well

DA41 Lot 655 Warrier Street, Bulgarra

DA47 [advertised as DA42] Lot 1966 Ridley Street, Bulgarra

Setback variations

Building orientation

Fencing height and design

Vehicle access and parking

Pedestrian access

Building height

Traffic management

LEVEL OF SIGNIFICANCE The matter is significant when assessed against Council Policy CE8 Significant Decision Making Policy when considering any persons who are likely to be particularly affected by or interested in the issue, proposal, decision or matter. COUNCILLOR/OFFICER CONSULTATION Councillors were briefed on the Lazy Lands commercial sites in making the determination to commence the Planning Scheme Amendment process at the November 2012 Ordinary Council Meeting. Technical Services and Planning Services have been directly involved in the appraisal of hydrological studies and assessments of the suitability of Lazy Land sites for residential development through the Lazy Lands Local Water Management Strategy Steering Group convened by the Pilbara Development Commission. The Departments of Water and Housing were also represented on this Steering Group. COMMUNITY CONSULTATION At the Ordinary Council Meeting held on 19 November 2012 Council resolved to initiate Amendment 29 for referral to the Environmental Protection Authority [EPA] and subsequently public advertising upon receipt of advice from the EPA. The Amendment was also accompanied by a Development Plan for each site prepared in accordance with the Scheme. On 12 December 2012 the EPA resolved to ‘not assess’ the amendment. On 19 December 2012, public advertising formally commenced with an advertisement in the Pilbara News. Given the public holiday periods, two weeks were added to the required 42 day advertising period and submissions were scheduled to close on 13 February 2013. Additional public notices were placed in the Pilbara Times during the advertising period. As amendments 29 and 30 were advertised together, the extension of time for advertising for Amendment 30 also applied to Amendment 29. Advertising formally closed on 27 February 2013. During the public advertising period, the proposals were referred to the Departments of Transport, Water, Planning, Regional Development and Lands, Environment and Conservation Indigenous Affairs. The Water Corporation, Horizon Power and Fire and Emergency Services were also notified. The Water Corporation and Main Roads each provided a written submission.


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During the formal advertising period, the PDC also notified property owners of both Lots of the proposals and invited comments. STATUTORY IMPLICATIONS Land Administration Act 1997 The land parcels are reserved for ‘Parkland, Drainage and Public Infrastructure’ and were subject to a management order in favor of the Shire for Drainage, Parkland and Infrastructure purposes. The subject lands are deemed by the State and the Shire to no longer be required for their dedicated purpose. The process of excising the parcels from the reservation has already commenced in accordance with the Land Administration Act 1997. In 2010 Council resolved to support the excision and cancellation of the applicable management orders and to support the redevelopment of the parcels for residential development in principle. The intention to develop each parcel of land was advertised by the then Pilbara Cities Office to private developers through an Expression of Interest process in 2011 and 2012. Planning and Development Act 2005 The amendment process has been undertaken in accordance with relevant legislation, including referral of the proposed amendment to the EPA and public consultation. Consideration will be given to submissions by both the Council and Minister for Planning. Shire of Roebourne Town Planning Scheme No. 8 [TPS8] The sites are included within the ‘Storm Surge Risk’ Special Control Area. Clause 7.5 of TPS8 states that special consideration needs to be given to development within areas prone to 100 year storm surge events. Furthermore, specific provisions require decision making authorities to have regard for up-to-date information relating to storm surge risk. Recently the risk of storm surge within Karratha was reviewed via the Karratha Coastal Vulnerability Study. The three sites that are the subject of this scheme amendment have been considered in relation to and meet the requirements of State Planning Policy 2.6 and 3.4 and Draft Planning Scheme Amendment 27 and Draft Planning Policy DP19. The potential impact of storm surge risk on the two sites has been assessed by consultants JDA Hydrology [JDA]. The assessment concluded that none of the sites are predicted to be impacted by either 100 year frequency overland flood events or affected by 500 year frequency storm surge events – an important consideration of the Draft State Planning Policy 2.6 Coastal Planning. JDA’s findings have been reviewed and supported by the Department of Water. Clause 9.7 of TPS 8 requires Council to “…take into consideration any comments or submissions received in respect of a proposed amendment to the Scheme and shall only proceed with the amendment where it is satisfied the amendment would be consistent with the objectives of the Scheme and would not be contrary to the public interest.” At the formal close of submissions one public submission was also received. This submission expressed concern about the amenity and social impacts of proposed high density classification of R50 to infill sites around Karratha; and the potential for such higher densities to be used for Transient Worker Accommodation rather than providing family oriented accommodation. A summary and response to these submissions is included in Appendix 4. POLICY IMPLICATIONS In preparing this Report, submissions arising from Amendment 30 have also been considered. A number of provisions in Scheme Amendment 29 and the associated Development Plans have been refined taking into account public concerns raised in Amendment 30, notably:


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Density provisions: DA40, DA 41, and DA47 [advertised as DA42] were intended for and advertised as R40 classification. DA41 and DA47 are in the catchment adjacent to DA44 [which was considered in relation to Amendment 30 at Council’s April 2013 meeting]. Similar concerns about density and traffic impacts may also apply in these locations – Both DA41 and DA47 are accessed from Millstream Road via Warrier Street. Some significant differences to DA44 must however be noted, including the more traditional family oriented two storey designs each with designated parking outlined in the indicative designs accompanying DA41 and DA47. A stronger emphasis on design criteria than that advertised is considered to be appropriate for all three of these infill development sites. Clarification of R Code variation notice requirements: The provisions for notification of further R Code variations are to be clarified in the Development Plans as required in Amendment 30. Drainage and water management: Development Plan provisions are to be amended to require a stormwater and drainage management plan for any subsequent development, utilising data from the Lazy Lands Karratha 2D Flood Study and Local Water Management Framework, March 2013 ass detailed below. Specific requirements of Main Roads and the Water Corporation are recommended to be incorporated into this assessment. DA40 is in the vicinity of ground fill which has altered the site and surrounding natural drainage levels. This too should be considered in drainage and stormwater management planning. Pedestrian access: The advertised Development Plan prepared for makes reference to the installation of a dual use path through the site. An existing dual use pathway requires relocation in DA40 and DA41 while DA47 [advertised as DA42] requires consideration for future access to public transport along Millstream Road. Careful consideration should be given to vehicle traffic and parking and public access. It is recommended that a written response by the applicant/proponent be provided addressing Traffic, Parking and Public Access Management needs, including pedestrian access to accompany the development applications for all three DAs. FINANCIAL IMPLICATIONS There are no financial implications for Council. The cost of advertising and Shire officers’ time in processing the Scheme Amendment and Development Plans application is recoverable from the proponent under the Town Planning Regulations 1967. The applicant has been assisting the Shire progress this amendment, which has reduced the amount of officer time spent on this project. STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne 2009-2013 Strategic Plan: Our Program: 1.c.1.1 Identify areas for development and promotion

of a diversity of housing forms. Our Services: 1.c.1.1.1 Identify and make provision in the planning

scheme for residential infill and new development areas for affordable housing.

Our Program: 1.g.1.2 Administer planning controls and policies to encourage greater diversity of housing supply.

Our Services: 1.g.1.2.1 Work with key stakeholders to implement the Lazy Lands Residential Infill program

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable.


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IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY No delegations apply. VOTING REQUIREMENTS Simple Majority OPTIONS: Option 1 As per Officer’s Recommendation Option 2 That Council by Simple Majority pursuant to the Planning and Development Act 2005 RESOLVES to:

1. REFUSE to adopt the Shire of Roebourne Town Planning Scheme No. 8 Amendment 29;

2. REFUSE to adopt Development Plan DA4, DA41 & DA42; and 3. ADVISE the applicant that the Scheme Amendment/Development Plan

has not been adopted and provide reasons for the refusal. Option 3 That Council by Simple Majority pursuant to the Planning and Development Act 2005 RESOLVES to:

1. ADOPT WITHOUT AMENDMENT the Shire of Roebourne Town Planning Scheme No. 8 Amendment 29;

2. ADOPT WITHOUT AMENDMENT/REFUSE to adopt Development Plan DA40, DA41 & DA42;and

3. ADVISE the proponent that the Scheme Amendment/Development Plan has not been adopted and provide reasons for the amendment/refusal.

CONCLUSION Amendment 29 and Development Plans DA40, DA41 and DA47 [advertised as DA42] set out a reasonable framework for infill development on three sites that have been deemed to be suitable for residential development in accordance with the Karratha City of the North vision and Shire’s open space strategy review. The required statutory efforts were made to consult with adjoining property owners during the public advertising period. Comments made from the Water Corporation and Main Roads have been acknowledged. The single public submission received during the formal advertising period raises a general concern about density and design. Bearing in mind relevant policy considerations raised in Council’s determinations for Amendment 30, Amendment 29 and associated Developments Plans DA40, DA41 and DA47, with modifications are recommended to proceed to Adoption.


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Res No : 152499

MOVED : Cr Lally SECONDED : Cr Saylor 1. That Council by SIMPLE Majority pursuant to the Planning and Development

Act 2005 RESOLVES to:

a) Adopt Amendment 29 to the Shire of Roebourne Town Planning Scheme No. 8 as follows: i) Reclassify the following land parcels from the ‘Parks, Recreation and

Drainage’ reserve to the ‘Urban Development’ Zone: Lot 617 Shadwick Drive, Millars Well

Lot 1926 Ridley Street, Bulgarra

Lot 655 Warrier Street, Bulgarra

ii) Amend ‘APPENDIX 7 - DEVELOPMENT AREAS’ by inclusion of the

following development areas:

Development Area

Description of Land

Base Zoning

Development Plan Specific Conditions

DA40 [corrected]

Lot 617 Shadwick Drive, Millars Well

Urban Development

Applicable Density Code R40. Preparation of a Development Plan which addresses:

a) Setback variations

b) Building articulation and

orientation to adjoining reserves

and Dampier Road [varied]

c) Fencing controls [varied]

d) Applications for Planning

Approval are required to

address key information

provided in Technical Reports

set out in the Planning Report

explaining Planning Scheme

Amendment 29 [varied]

e) Building height to be limited to

two storeys. [New]

f) A written response to and plan

for Traffic, Parking and Public

Access Management taking into

account access to Shadwick

Drive through to Bathgate Road;

and safe shared pedestrian and

cycle access at no cost to

Council and to the satisfaction

of the CEO.


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Editorial Note:

Spelling and grammar to be checked, with all abbreviations defined or written in full. After inclusion of new provisions, a logical re-sequencing of numbers is to be applied to all Provisions.

Editorial Note:


DA41 [corrected]

Lot 655 Warrier Street, Bulgarra

Urban Development





and Warrier Street

c) Fencing controls







Amendment 29

e) Building height to be limited to

two storeys. [New]

f) A written response to and plan



account access to Warrier Street

to Millstream Road; and safe

shared pedestrian and cycle

access. [New]

Editorial Note:


DA47 [new number – was advertised as DA42]

Lot 1926 Ridley Street, Bulgarra

Urban Development





and Ridley Street

c) Fencing controls







Amendment 29


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g) Building height to be limited to

two storeys [New]

e) A written response to and plan



account access to Ridley and

Warrier Streets through to

Millstream Road; and safe


access at no cost to Council and

to the satisfaction of the CEO.

[New]

b. Amend the Scheme Maps accordingly. c. Refer Amendment 29 and the submissions received together with the

responses set out in this Agenda Item Report to the Western Australian Planning Commission for final approval of Amendment 29.

2. That Council by SIMPLE Majority pursuant to the Shire of Roebourne Town

Planning Scheme No. 8 as follows:

a. Adopt the Development Plan prepared for DA 40, DA41 and DA47

[advertised as DA42] subject to the following modifications:

DA40 [corrected]

Modifications to provisions of the exhibited Development Plan. Unless otherwise specified below, all provisions are as exhibited: Provision 1: The following variations to R Code development standards, as permitted by this Development Plan, do not require adjoining owner notification:

a) Fencing controls

b) Setbacks to side boundaries and street

Any other R Code variations will be subject to notification as appropriate.

Provision 8: [Add] Stormwater and Drainage Management Plan to utilise data from the Lazy Lands Karratha 2D Flood Study and Local Water Management Framework, March 2013. Consideration is to be given to Main Roads requirements for drainage from the development to not impact Dampier Road. [New]

Provision 11: CPTED principles to be applied in overall site and public realm design. [New]

Provision 12 Landscaping to use appropriate indigenous species.

Editorial Note:


DA41 Modifications to provisions of the exhibited Development Plan.


Page 188

[corrected] Unless otherwise specified below, all provisions are as exhibited: Provision 1: The following variations to R Code development standards, as permitted by this Development Plan, do not require adjoining owner notification:

a) Fencing controls to side boundaries and street




Provision 12: Landscaping to use appropriate indigenous species.

Editorial Note:


DA47 [new number – was DA41]

Modifications to provisions of the exhibited Development Plan. Unless otherwise specified below, all provisions are as exhibited: Provision 1: The following variations to R Code development standards, as permitted by this Development Plan, do not require adjoining owner notification:

a) Fencing controls

Any other R Code variations will be subject to notification as appropriate. [Modified]


Provision 9: [Replace] Dual pedestrian/bicycle pathway between Ridley Street & Millstream Road Place as shown on the Development Plan constructed at no cost and to the satisfaction of the CEO. [modified text and plan]


Provision 11: Landscaping to use appropriate indigenous species. [New]

Editorial Note:



Page 189

b. Refer the Development Plan as amended for DA40, DA41 and DA47

[advertised as DA42] to the Western Australian Planning Commission

for final endorsement.

CARRIED



Page 190


Page 191

11.10 FINAL ADOPTION OF PROPOSED SHIRE OF ROEBOURNE TOWN PLANNING SCHEME NO. 8 AMENDMENT 31 AND DEVELOPMENT PLANS DA45 AND DA46

File No: SA31, P3133




Applicant/Proponent: Pilbara Development Commission


Attachment(s) 1. Amendment 31 Scheme Amendment Text & Map

2. Advertised Development Plan DA45

3. Advertised Development Plan DA46

4. Summary Table of submissions and Shire Responses

PURPOSE The purpose of the report is for Council to consider Amendment 31 for final adoption and two associated Development Plans DA45 for Lot 613 Wotherspoon Road, Millars Well and DA46 for Lot 628 Burnside Close, Millars Well. BACKGROUND This Report deals with two of the first seven parcels of land which the Pilbara Development Commission [PDC] is seeking to progress as part of stage one of the Lazy Lands Project. Council originally considered this proposal at the December 2012 Ordinary Council Meeting. Public Advertising has now concluded, submissions have been considered, and the matter is now brought before Council for final determination Summary of the Scheme Amendment: Amendment 31 to the Shire of Roebourne Town Scheme No 8 [TPS8] seeks to include two land parcels in the ‘Urban Development’ Zone and list planning requirements in Appendix 7 of the Scheme. Development Plans have also been prepared for these two lots. The proposal as advertised can be summarised as follows: Development Area

Location Existing Reservation

Proposed Zone Development Potential

DA 45 Lot 613 Wotherspoon Road, Millars Well



4 grouped dwelling

DA 46 Lot 628 Burnside Close, Millars Well



4 grouped dwellings

A comprehensive Planning Scheme Report which explains the proposed amendment and associated Development Plans will be available for Councillor and public perusal at the


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May pre-Council Briefing Session and May Ordinary Council Meeting. These documents are also available on the Shire website. Historically, all seven land parcels have been reserved for ‘Parkland and Drainage’. Since the early development of Karratha, understanding of flood risks has evolved considerably. Now, consistent with State Planning Policies, the Department of Water and other peak bodies through the PDC-convened Karratha Local Water Management Strategy and a PDC Scheme Amendment Steering Group have confirmed that the parcels of land are not required for drainage and open space purposes and are suitable for residential infill. Amendment 31 seeks to facilitate the development of two of the 7 sites to provide additional housing options in Karratha of a standard that complements and enhances the existing amenity and character. Amendments 29 and 30, deal with the balance of the first stage of the Lazy Lands initiative. Summary of the Development Plans: A Development Plan is required as a prerequisite to development approval in the Urban Development Zone. The Planning Scheme Amendment as advertised included a Development Plan prepared for each site. The Department of Planning advised PDC and the Shire that the concurrent advertisement of a Planning Scheme Amendment and Development Plans for the two sites, while unusual, is legal, providing the Council and Minister adopt in strict succession the Scheme Amendment then the Development Plans. Each Development Plan as advertised addressed the following matters: Matters to be addressed DA45

Lot 613 Wotherspoon Road, Millars Well

DA46 Lot 628 Burnside Close, Millars Well

Setback variations

Building orientation

Fencing height and design

Vehicle access and parking

Pedestrian access

Building height

Traffic management

Note: An unfortunate typographical error in the Development Plan for Lot 613 Wotherspoon Road Millars Well placed an R50 zoning classification on DA45 on the Advertised Development Plan. This error was carried through in the advertised explanatory Planning Report. Recommended modifications to the Development Plan DA45 and explanatory Planning Report are consequently proposed. LEVEL OF SIGNIFICANCE The matter is significant when assessed against Council Policy CE8 Significant Decision Making Policy when considering any persons who are likely to be particularly affected by or interested in the issue, proposal, decision or matter. COUNCILLOR/OFFICER CONSULTATION Councillors were briefed on the Lazy Lands commercial sites in making the determination to commence the Planning Scheme Amendment process at the November 2012 Ordinary Council Meeting. Technical Services and Planning Services have been directly involved in the appraisal of hydrological studies and assessments of the suitability of Lazy Land sites for residential development through the Lazy Lands Local Water Management Strategy Steering Group convened by the Pilbara Development Commission. The Departments of Water and Housing were also represented on this Steering Group.


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COMMUNITY CONSULTATION At the Ordinary Council Meeting held on 17 December 2012 Council resolved to initiate Amendment 31 and the two Development Plans for referral to the Environmental Protection Authority [EPA] and subsequently public advertising upon receipt of advice from the EPA. On 16 January 2013 the Shire received the EPA’s notice that the Authority had resolved to ‘not assess’ the amendment. Public advertising formally commenced on 30 January 2012 with an advertisement in the Pilbara News. Additional public notices were placed in the Pilbara News on 13th and 27th February during the advertising period. Advertising closed on 13 March 2013. During the public advertising period, the proposals were referred to the Departments of Transport, Water, Planning, Regional Development and Lands, Environment and Conservation Indigenous Affairs. The Water Corporation, Horizon Power and Fire and Emergency Services were also notified. The Water Corporation and Main Roads each provided a written submission. For the larger of the two development sites, in advance of formal public notification of the proposals, on 18th December 2012 the PDC invited landowners adjoining DA46 Lot 628 Burnside Close, Millars Well to an information session which was held on Thursday 24th January 2013 at 6.00pm at the Tambrey Tavern and Function Centre, Tambrey Drive. Originally letters were only sent for the immediate neighbours of DA46 however considering the street is a cul-de-sac and the whole street may have a view on the development, PDC decided to extend the letter to the whole street so that we may attract more to the information session. No property owners or members of the public attended this information session. During the formal advertising period, the PDC also notified property owners of both Lots of the proposals and invited comments. STATUTORY IMPLICATIONS Land Administration Act 1997 The land parcels are reserved for ‘Parkland, Drainage and Public Infrastructure’ and were subject to a management order in favor of the Shire for Drainage, Parkland and Infrastructure purposes. The subject lands are deemed by the State and the Shire to no longer be required for their dedicated purpose. The process of excising the parcels from the reservation has already commenced in accordance with the Land Administration Act 1997. In 2010 Council resolved to support the excision and cancellation of the applicable management orders and to support the redevelopment of the parcels for residential development in principle. The intention to develop each parcel of land was advertised by the then Pilbara Cities Office to private developers through an Expression of Interest process in 2011 and 2012. Planning and Development Act 2005 The amendment process has been undertaken in accordance with relevant legislation, including referral of the proposed amendment to the EPA and public consultation. Consideration will be given to submissions by both the Council and Minister for Planning. Shire of Roebourne Town Planning Scheme No. 8 [TPS8] The sites are included within the ‘Storm Surge Risk’ Special Control Area. Clause 7.5 of TPS8 states that special consideration needs to be given to development within areas prone to 100 year storm surge events. Furthermore, specific provisions require decision making authorities to have regard for up-to-date information relating to storm surge risk. Recently the risk of storm surge within Karratha was reviewed via the Karratha Coastal Vulnerability Study. The two sites that are the subject of this scheme amendment have been considered in relation to and meet the requirements of State Planning Policies 2.6


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and 3.4; and the Shire’s Draft Planning Scheme Amendment 27 and Draft Planning Policy DP19. The potential impact of storm surge risk on the two sites has been assessed by consultants JDA Hydrology [JDA]. The assessment concluded that none of the sites are predicted to be impacted by either 100 year frequency overland flood events or affected by 500 year frequency storm surge events – an important consideration of the Draft State Planning Policy 2.6 Coastal Planning. JDA’s findings have been reviewed and supported by the Department of Water. Clause 9.7 of TPS 8 requires Council to “…take into consideration any comments or submissions received in respect of a proposed amendment to the Scheme and shall only proceed with the amendment where it is satisfied the amendment would be consistent with the objectives of the Scheme and would not be contrary to the public interest.” At the formal close of submissions one public submission was also received. This submission expressed concern about the amenity and social impacts of proposed high density classification of R50 to infill sites around Karratha; and the potential for such higher densities to be used for Transient Worker Accommodation rather than providing family oriented. A summary and response to these submissions is included in Appendix 4. POLICY IMPLICATIONS In preparing this Report, submissions arising from Amendment 30 have also been considered. A number of provisions in Scheme Amendment 31 and Development Plans for DA45 and DA46 have been refined taking into account public concerns raised in Amendment 30, notably: Density provisions: Both DA45 and DA46 were intended for R40 classification with group dwelling developments expected. The erroneously advertised classification of R50 for DA46 is proposed to be corrected to R40. Amendment 30 was modified to a R35 zoning classification with strict design criteria to be met which provided a performance bonus to R40, given the intensity of the development area and the potential impact upon Burnside Close, a stronger emphasis on design criteria is considered to also be appropriate for DA45 and DA46 as both sites are located within cul de sacs building height restrictions to two-storey are considered appropriate for these infill development sites. Clarification of R Code variation notice requirements: The provisions for notification of further R Code variations are to be clarified in the Development Plans as required in Amendment 30. Drainage and water management: Development Plan provisions are to be amended to require a stormwater and drainage management plan for any subsequent development, utilising data from the Lazy Lands Karratha 2D Flood Study and Local Water Management Framework, March 2013 ass detailed below. Specific requirements of Main Roads and the Water Corporation are recommended to be incorporated into this assessment. Pedestrian access: The advertised Development Plan prepared for DA45 makes reference to the installation of a dual use path through the site. There is no existing dual use over the land and the context analysis did not identity a need for such a path over this site. On this basis the requirement for installation of a dual use path is recommended to be deleted. As noted above, given the cul-de-sac location of these two development sites pedestrian and vehicle access require further attention in design criteria. It is recommended that a written response by the applicant/proponent be provided addressing Traffic, Parking and Public Access Management needs, including pedestrian access to accompany the development applications for both DA45 and DA46.


Page 195

FINANCIAL IMPLICATIONS There are no financial implications for Council. The cost of advertising and Shire officers’ time in processing the Scheme Amendment and Development Plans application is recoverable from the proponent under the Town Planning Regulations 1967. The applicant has been assisting the Shire to progress this amendment, which has reduced the amount of officer time spent on this project. STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan: Our Program: 1.c.1.1 Identify areas for development and promotion

of a diversity of housing forms. Our Services: 1.c.1.1.1 Identify and make provision in the planning

scheme for residential infill and new development areas for affordable housing.

Our Program: 1.g.1.2 Administer planning controls and policies to encourage greater diversity of housing supply.

Our Services: 1.g.1.2.1 Work with key stakeholders to implement the Lazy Lands Residential Infill program

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY No delegations apply. VOTING REQUIREMENTS Simple Majority OPTIONS: Option 1 As per Officer’s Recommendation Option 2 That Council by Simple Majority pursuant to the Planning and Development Act 2005 RESOLVES to:

1. REFUSE to adopt the Shire of Roebourne Town Planning Scheme No. 8 Amendment 31;

2. REFUSE to adopt Development Plan DA45 & DA46; and 3. ADVISE the applicant that the Scheme Amendment/Development Plan

has not been adopted and provide reasons for the refusal.


Page 196

Option 3 That Council by Simple Majority pursuant to the Planning and Development Act 2005 RESOLVES to:

1. ADOPT WITHOUT AMENDMENT the Shire of Roebourne Town Planning Scheme No. 8 Amendment 31;

2. ADOPT WITHOUT AMENDMENT/REFUSE to adopt Development Plan DA45 & DA46;and

3. ADVISE the proponent that the Scheme Amendment/Development Plan has not been adopted and provide reasons for the amendment/refusal.

CONCLUSION Amendment 31 and Development Plans DA45 and DA46 set out a reasonable framework for infill development on two sites that have been deemed to be suitable for residential development in accordance with the Karratha City of the North vision and Shire’s open space strategy review. More than the required statutory efforts were made to consult with adjoining property owners during the public advertising period. Comments made from the Water Corporation and Main Roads have been acknowledged. The single public submission received during the formal advertising period raised a valid comment with regard to density, and drew attention to an unfortunate error in the material provided for advertising and the explanatory Planning Report, which saw DA46 proposed for a R50 rather than R40 residential density classification. Bearing in mind relevant policy considerations raised in Council’s determinations for Amendment 30, Amendment 31 and associated Developments Plans DA45 and DA46, with modifications are recommended to proceed to Adoption.


Res No : 152500

MOVED : Cr Smeathers SECONDED : Cr Lally 1. That Council by SIMPLE Majority pursuant to the Planning and Development

Act 2005 RESOLVES to:

a) Adopt Amendment 31 to the Shire of Roebourne Town Planning Scheme No. 8 as follows: i) Reclassify the following land parcels from the ‘Parks, Recreation and

Drainage’ reserve to the ‘Urban Development’ Zone:

Lot 613 Wotherspoon, Millars Well

Lot 628 Burnside Close, Millars Well

ii) Amend ‘APPENDIX 7 - DEVELOPMENT AREAS’ by inclusion of the

following development areas:

Development Area

Description of Land

Base Zoning

Development Plan Specific Conditions

DA45 Lot 613 WotherspoonRoad, Millars Well

Urban Development


h) Setback variations

i) Building articulation and

orientation to adjoining reserves,

Bathgate Road and Dampier Road


Page 197

j) Fencing controls

k) Applications for Planning

Approval are required to address

key information provided in

Technical Reports set out in the

Planning Report explaining

Planning Scheme Amendment 31

[New]

l) Building height to be limited to

two storeys. [New]

m) A written to response and plan for

Traffic, Parking and Public


account access to Wotherspoon

Road, Gleeson Place and Meers

Court through to Bathgate Road;

and taking into account safe


access at no cost to Council and


[New]

Editorial Note:


DA46 Lot 628 Burnside Close, Millars Well

Urban Development

Applicable Density Code R40 [corrected]. Preparation of a Development Plan which addresses:

g) Setback variations

h) Building articulation and


i) Fencing controls

j) Applications for Planning

Approval are required to address

key information provided in

Technical Reports set out in the

Planning Report explaining

Planning Scheme Amendment 31

[New]

k) Building height to be limited to

two storeys. [New]

l) A written response to and plan for

Traffic, Parking and Public


account access to Burnside Close

and Strickland Drive through to

Broadhurst Road; and including

resolution to the shared


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pedestrian and cycle access

pathway at no cost to Council and


[New]

Editorial Note:


b. Amend the Scheme Maps accordingly.

c. Refer Amendment 31 and the submissions received together with the responses set out in this Agenda Item Report to the Western Australian Planning Commission for final approval of Amendment 31.

2. That Council by SIMPLE Majority pursuant to the Shire of Roebourne Town

Planning Scheme No. 8 as follows:

a. Adopt the Development Plan prepared for DA45 and DA46 subject to

the following modifications:

DA45 Modifications to provisions of the exhibited Development Plan. Unless otherwise specified below, all provisions are as exhibited: Provision 1: The following variations to R Code development standards, as permitted by this Development Plan, do not require adjoining owner notification:

c) Fencing controls

d) Setbacks to side boundaries and street

Any other R Code variations will be subject to notification as appropriate. [Modified]

Provision 7: [Delete]

Provision 8: Drainage and Stormwater Management with plan/s to show AHD contours at no less than 0.5m intervals, natural and modified ground including fill (if any) levels, intended finished floor levels and drainage and stormwater management works. [New]

Provision 9: Stormwater and Drainage Management Plan to


Page 199

utilise data from the Lazy Lands Karratha 2D Flood Study and Local Water Management Framework, March 2013. Consideration is to be given to Main Roads requirements for drainage from the development to not impact Dampier Road. [New]


Provision 12 Landscaping to use appropriate indigenous species. [New]

Editorial Note:


DA46 Modifications to provisions of the exhibited Development Plan. Unless otherwise specified below, all provisions are as exhibited: Provision 1: The following variations to R Code development standards, as permitted by this Development Plan, do not require adjoining owner notification:

b) Fencing controls to side boundaries, street and drainage

reserve [modified]


Provision 11: Stormwater and Drainage Management Plan to utilise data from the Lazy Lands Karratha 2D Flood Study and Local Water Management Framework, March 2013. Consideration is to be given to Main Roads requirements for drainage from the development to not impact Dampier Road. [New]


Provision 13: Landscaping to use appropriate indigenous species [New]

Editorial Note:


b. Refer the Development Plan as amended for DA45 and DA46 to the

Western Australian Planning Commission for final endorsement.

CARRIED



Page 200


Page 201

11.11 APPLICATION FOR R-CODES VARIATION APPROVAL – LOT 1101 HN 101A OAKOVER CRESCENT DAMPIER

File No: P3193


Reporting Author: Statutory Planning Officer


Applicant/Proponent: George Kowalewycz


Attachment(s) 1. Location Plan

2. Site Plan

3. Elevation Plan

PURPOSE For Council to make a determination on an Application for R-Codes Variation for a boat port at Lot 1101 Hn 101A Oakover Crescent, Dampier (the subject property). BACKGROUND The R-Codes Variation is for a boat port at the subject property with a wall height of 4.5m and total overall ridge height of 5.1m with 2m of colorbond cladding down two sides of the structure. As the proposed wall height of the boat port is greater than 3.6m Local Planning Policy DP 7 – Residential Frontage requires this application to be determined by Council. The subject property is located on Oakover Crescent which runs parallel to Central Avenue which is the main road into the Dampier Township. The topography of the land in this area has Central Avenue much lower than Oakover Crescent resulting in people looking up to the developments on Oakover Crescent. The original proposed ridge height of 5.1m significantly exceeds the 4.3m overall ridge height of the existing dwelling therefore from the main road it was considered that the boat port would dominate the highly visible streetscape of Oakover Crescent specifically when travelling out of Dampier Township (travelling east). Attachment 1 is a plan of the location. Attachment 2 is a site plan. LEVEL OF SIGNIFICANCE The decision is not considered significant having regard to Council policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation has been undertaken prior to this Ordinary Council Meeting. COMMUNITY CONSULTATION The proposed boat port with variations to wall and ridge height and reduced eastern side boundary setback was advertised in accordance with TPS8. Letters of notification to surrounding land owners were posted out. A letter of support from the owner of the western


Page 202

side adjoining property and a letter of non objection from Rio Tinto were received as a result of this advertising. The owner of the western side adjoining property in support for the proposed boat port stated the following:- “I have looked at the documentation and have no objections to any of the proposed variations to maximum allowable wall and ridge heights, the eastern side boundary setback or the position of the proposed boat port.” Rio Tinto - a property on Oakover Crescent also provided a non-objection to the boat port stating:-“On review of planning for the installation of a boat port at the above property Rio Tinto would have no objection as it will not impact on our property in the same street.”

The applicant and owner of the subject property provided justification for the height of the boat port explaining that the boat that will be stored under the boat port is 4.25m high and extra height will allow room for cleaning and maintenance purposes. The applicant also explained that the boat port is at the far end of Oakover Crescent and therefore would not affect any of the residents in the street. The applicant went on to further justify the boat port as follows:- “I believe the boat port will enhance the streetscape by providing a more ordered appearance for the boats and cars, currently parked in this area of the property. The current established gardens and landscaping combined with the concreted boat port and surrounds will provide a cleaner and more appealing look to the area.”

STATUTORY IMPLICATIONS Shire of Roebourne Town Planning Scheme No. 8 The subject property is zoned ‘Residential R20’ in accordance with the Shire of Roebourne Town Planning Scheme No. 8. The site is located in the Dampier Precinct under TPS 8. This proposed boat port is not considered to conflict with the objectives of this precinct. The Shire of Roebourne Local Planning Policy DP 7 – Residential Frontage DP 7 states:- “Height of buildings and structures

Garages, carports, boatports and non-habitable outbuildings shall have a maximum

wall height of 2.7m and total overall height of 4.5m. Where a wall height of greater than

3.6m is proposed the application must be determined at an Ordinary Council Meeting.”

This provision requires a report to Council each time a garage, carport, boatport or non-habitable outbuilding is proposed with a wall height that exceeds 3.6m. The Shire received many applications for boatports with wall heights that exceed 3.6m. In cases where no objections have been raised through neighbour consultation and the landowner is prepared to work with Council to achieve an acceptable outcome (as is the case in this instance), it should not be necessary to have the matter determined by Council. It is recommended that authority to approve such applications be delegated to the Chief Executive Officer (CEO) where there are no objections. In accordance with clause 5.42 of the Local Government Act 1995, this requires an absolute majority resolution. POLICY IMPLICATIONS DP 7 – Residential Frontage – Height of Buildings and Structures The proposed boat port poses variations to the development standards of the Shire of Roebourne Local Planning Policy DP7 – Residential Frontage and acceptable development provisions of the Residential Design Codes as follows:-

Boat port has a wall height of 4m in lieu of the maximum allowable wall height of 2.7m.


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Boat port has a total overall ridge height of 4.6m in lieu of the maximum allowable ridge

height of 4.5m

Boat port has an eastern side boundary setback of 1m in lieu of the required 1.5m

setback as per the acceptable development provisions of clause 6.3.1 and table 2a of

the R-Codes

The applicant was asked to review the wall and ridge heights of the boat port and to consider removing the 2m cladding to the sides of the boat port to make the structure fully open to lessen building bulk and dominance of the structure in the streetscape. It was considered that the location of the boat port being forward of the building line of the existing dwelling and the 4.5m wall height and 5.1m ridge height would result in this structure dominating the streetscape which is not a desirable outcome for structures of this nature in residential areas. The applicant took these concerns into consideration and amended the proposal. The wall height of the boat port has been reduced to 4m and ridge height to 4.6m and the 2m cladding on the two sides of the boat port have been removed. These amended plans were not yet received by Planning Services at the time of writing this report however the amendments are noted on the attached elevation plan (see Attachment 3). The ridge height is now only 100mm above the allowable height of 4.5m and is only 300mm above the ridge height of the existing dwelling. With the overall height of the structure no longer towering over the height of the existing dwelling and the cladding being removed from the sides of the structure; minimising the building bulk of the boat port, it is considered that the dominance of the structure is significantly reduced within the streetscape. The view of the structure from the east is screened from view by well established trees within the adjoining drainage reserve. The view of the structure from the west will be in scale with the existing developments along Oakover Crescent as the overall height of the boat port is only 300mm above the height of the existing dwelling. The boat port is now fully open allowing clear vision of the dwelling from all directions. The visual amenity of the streetscape and for adjoining properties is not considered to be adversely affected by the boat port. Residential Design Codes – 6.3.1 – Setback of Buildings Generally The 1m eastern side boundary setback in lieu of the required 1.5m setback is not considered to cause any adverse affects as the adjoining land is drainage reserve. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 4.a.1.2 Implement high standards of Customer Service Our Services: 4.a.1.2.11 Provide timely decision making on development applications and other

land use planning approvals

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable.



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RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to clause 4.5 of the Shire of Roebourne Town Planning Scheme No. 8, RESOLVES to REFUSE to approve the application for R-Codes Variation for a boat port with wall height of 4m, total ridge height of 4.6m and reduced eastern side boundary setback of 1m – Lot 1101 Hn 101A Oakover Crescent Dampier. CONCLUSION The boat port proposed in its amended format is considered to preserve the amenity of the streetscape of Oakover Crescent. The revised 4m wall height and 4.6m ridge height are considered not to adversely affect the surrounding area. The reduced eastern side boundary setback is not considered to cause adverse affect due to it being adjacent to drainage reserve. The amenity of the residential area is not considered to be compromised by the boat port. The amended height of the boat port will ensure it compliments the scale of the existing residential developments in the area and is not considered to dominate the streetscape of Oakover Crescent. The application is therefore recommended for approval.


Res No : 152501

MOVED : Cr Lally SECONDED : Cr Smeathers 1. That Council by SIMPLE Majority pursuant to clause 4.5 of the Shire of

Roebourne Town Planning Scheme No. 8, RESOLVES to APPROVE Application

for R-Codes Variation P3193 for a boat port with wall height of 4m, total overall

ridge height of 4.6m and reduced eastern side boundary setback of 1m – Lot

1101 Hn 101A Oakover Crescent, Dampier, subject to the following conditions:

a. The approved building, works, layout shall not be altered to the extent that

greater or additional variations are required to the acceptable

development provisions of the R-Codes or development standards of the

Shires Local Planning Policies without the prior written consent of

Planning Services.

b. The boat port shall remain unenclosed on all sides; no additional cladding

to or between the posts of the structure is permitted, unless otherwise

approved by Planning Services.


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2. That Council by ABSOLUTE Majority pursuant to section 5.42 of the Local

Government Act 1995, RESOLVES to DELEGATE authority to the Chief Executive

Officer to determine applications for garages, carports, boatports, and non-

habitable outbuildings where a wall height of greater than 3.6m is proposed

where no objections have been received.

CARRIED



Page 206


Page 207

Cr White-Hartig declared a financial interest in item 11.12 Licence and Management Agreement associated with a Shire Landfill site for Rio Tinto Laydown Facility for Cape Lambert Power Station as Cr White-Hartig’ s husband is employed by Rio Tinto. Cr Saylor declared a financial interest in item 11.12 Licence and Management Agreement associated with a Shire Landfill site for Rio Tinto Laydown Facility for Cape Lambert Power Station as Cr Saylor is employed by Rio Tinto. This item was not considered as only five Councillors were available to vote meaning that there was no quorum. 11.12 LICENCE AND MANAGEMENT AGREEMENT ASSOCIATED WITH A SHIRE

LANDFILL SITE FOR RIO TINTO LAYDOWN FACILITY FOR CAPE LAMBERT POWER STATION

File No: P2908

Responsible Executive Officer: Director Development & Regulatory Services

Reporting Author: Land Officer


Applicant/Proponent: Rio Tinto Iron Ore


Attachment(s) 1. Proposed Access Area

2. Proposed Licence Agreement

3. Proposed Management Agreement

4. Confidential SoR Legal Risk Issues Queries and Company responses

5. Construction Environmental Management Agreement and Licence

PURPOSE The purpose of this report is to follow up on resolutions made at the Ordinary Council Meeting held on 17 December 2012 in Resolution 152349 concerning the Cape Lambert Power Station, namely consider whether the Shire should execute a licence and management agreement for a former landfill site to be a temporary laydown area for Rio Tinto. (Portion of reserve 36889) BACKGROUND At the shire’s Ordinary Council Meeting December 17 2012, Item 10.6 went before Council to consider a request by Rio Tinto (the company) for shire consent for: (i) The creation of an easement over a portion of reserve crown reserve 36889 in favour

of the company for the purposes of a petroleum (gas) pipeline and delivery station;

(ii) The excision of parts of land from crown reserve 36889 currently vested in the shire of roebourne as a quarry and rubbish disposal site, to be amalgamated with the adjoining


Page 208

rio tinto state agreement lease area, for the purposes of a power station and buffer land; and

(iii) The Shire and company entering into a lease and management agreement for the company’s exclusive use of the remaining portion of crown reserve 36889, which is the former landfill site, for the purposes of a laydown area during power station construction.

The meeting minutes indicate that an Addendum was circulated prior to the meeting and Resolution 152349 was made based on an amended officers recommendation:

The matters that require follow up in this current report by the Shire are 1 and 2 (c) which are the execution of the licence and the management agreement concerning the landfill site, report on the disposal of land under S3.58 of the Local Government Act 1995. These sections of the Resolution are reproduced as follows:

1. That Council by ABSOLUTE Majority DELEGATE authority to the Chief Executive Officer to take all steps necessary to obtain approvals under the Land Administration Act 1997 and Section 3.58 of the Local Government Act 1995 to prepare a Lease or Licence as appropriate to enter into with the Company for the temporary use of the former Rubbish Site shown on Plan PDE 0101470v4, for Council determination at the earliest Ordinary Meeting of Council in 2013.

2. That Council by SIMPLE Majority RESOLVES:

c) REQUEST the Chief Executive Officer to prepare a Lease or Licence as appropriate and Management Agreement for the Landfill Site in consultation with the Company. The Lease or Licence and Management Agreement to include but not be limited to:

(i) The Company providing and maintaining boundary fencing for site safety and security;

(ii) The Shire undertaking an Environmental Audit in accordance with requirements of the Department of Environment and Conservation, at the expense of the Company [capped to $200,000]. The Environmental Audit is to provide recommendations on:

(i) a program of monitoring; (ii) site cover appropriate for the intended use as a lay down area;

(iii) appropriate future uses; and

details of any short term and longer term remediation works and maintenance; for consideration by the Shire; and

(III). The Company providing continued access including road construction by the Company;

Regional Development and Lands were instructed by the Shire of the need to action the Land Administration matters immediately after the December resolution and were prepared to honour the commitment to report back to Council on matters in early 2013 to meet Rio Tinto’s commitment to commence construction in March 2013.

However delays emanated from Rio Tinto in their licence and management agreement negotiation.

A newspaper advertisement outlining the disposal of the property to comply with S3.58 of the Local Government Act 1995 was published and received no submissions.

This S3.58 Local Government Act disposal process was also delayed by Rio Tinto whilst they authorised their costs internally. It was only in Late April 2013 that Rio Tinto desired to have the proposal proceed to a May Council meeting. LEVEL OF SIGNIFICANCE


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In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of significance. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION Community consultation was required for disposal of property under S3.58 of the Local Government Act 1995, no objections were received. STATUTORY IMPLICATIONS Land Administration Act 1997, Local Government Act 1995 POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The Shire is disposing of property under S3.58 of the Local Government Act 1995. A newspaper advertisement outlining the disposal was published and received no submissions. The market value of the reserve was outlined as $320,000 and the licence valuation was assessed as $9,000 pa exclusive of GST. The direct monetary consideration to be received by the Shire for the disposition of property is $0. However, the licence Agreement for the laydown area includes Robe contributing up to $2000 towards the Shire’s legal costs for the licence preparation/ execution. The management agreement also includes Robe contributing a sum of $200,000 towards the preparation of a baseline assessment of the landfill site by an environmental consultant to assess the human and environmental health risks and consequential actions. The management agreement also requires Robe to contribute to fencing, site preparation, for laydown, site maintenance, road access and maintenance and post use site works all at no cost to the Shire. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 3.a.1.3 Provide expert advice to Government

Agencies regarding matters relating to lands including native vegetation, mining leases and land tenures

Our Services: 3.a.1.3.1 Respond to requests for Shire position and provide information on Crown land and related matters

RISK MANAGEMENT CONSIDERATIONS The level of risk is considered to be Moderate to the Shire. The Shire’s landfill site is to be licenced to Rio Tinto for a laydown area. The Licence and Management Agreement are the key documents that will seek to minimise this risk. Parsons Brinckerhoff were commissioned to undertake the baseline monitoring for Rio Tinto, there sampling was sent to ALS Group environmental division for analysis. These


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were forwarded to our Environmental Health officers who have confirmed that based on the results received and subject to ongoing monitoring, the Shires risk of allowing a licence on the land is justified on risk grounds. The management agreement outlines that the weight loads will be determined for the laydown area and vegetation and topsoil will be removed with a new layer of topsoil compacted. The intention for post use site works is a layer of topsoil and revegetated to restrict rainfall to groundwater. Permanent fencing is also to be installed to restrict access to minimise risk from unauthorised users of the land and minimise risk. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents related to this matter VOTING REQUIREMENTS Simple Majority OR Absolute Majority OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES not to EXECUTE the licence and management agreement CONCLUSION The Shire and Rio Tinto are now in a position having seen baseline modelling data and a management agreement methodology to execute both the management agreement methodology and execute a licence. The Shire’s risk management approach has guided the decision making process.


That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to EXECUTE the Licence documentation and Management Agreement and for Council Officers to continue to perform any land administrations to reflect the intent of resolution 152349.


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ADDENDUM

To: Councillors

File No: P2908






Title of Report: 11.12 Licence and Management Agreement for Rio Tinto Laydown Facility for Cape Lambert Power Station

PURPOSE To provide Councillors with a further response to the Legal Risk Issues identified in Attachment 4 to Agenda Item 11.12, for Council consideration in relation to the resolution to EXECUTE the Licence and Management Agreement over Crown Reserve 36889. BACKGROUND Shire officers have been involved in detailed negotiations on the terms of the proposed Licence and Management Agreement that would allow Rio Tinto to use, for a 2-3 year period, the Shire’s former Refuse Disposal Site located on Crown Reserve 36889 at Cape Lambert. Rio Tinto in consultation with the Shire has engaged Parsons Binkerhoff to undertake an independent contamination assessment. Attachment 4 to Agenda Item 11.12 provided confidential legal risk queries and Rio Tinto responses in relation to the proposal to execute a Licence and Management Agreement over the Crown Reserve. On 15th May 2013 Rio Tinto agreed to a further surety for the Shire in response to the Shire’s concerns. It is now agreed between the parties that the range and level of works that Rio Tinto proposes to do on Reserve 36889 will be confirmed for the parties as being appropriate having regard to the independent contamination assessment. The resolution has been amended to allow for the incorporation of this further surety in the documents prior to their Executive. AMENDED OFFICER’S RECOMMENDATION That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995:

1. RESOLVES to EXECUTE the Licence and Management Agreement set out in the Attachments to this Report subject to the range and level of works proposed by Rio Tinto to occur on Reserve 36889 being appropriate having regard to an independent contamination assessment prior to works commencing: and

2. That Council Officers continue to perform any land administration actions to reflect the intent of Resolution 152349.


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11.13 MULATAGA DEVELOPMENT PLAN

File No: P3087

Responsible Executive Officer: Director, Development Regulatory & Infrastructure

Reporting Author: Consultant Planner, Principal Planner, Manager Planning Services


Applicant/Proponent: Roberts Day


Attachment(s) Att. 1: Location Plan and Development Plan area

Att. 2: Amendment 26 area

Att. 3: Mulataga Development Plan dated Sept 2012: Part 1 Statutory Provisions, as advertised S*

Att. 4: Proposed Mulataga Density Controls a) Maximum allowable Density Table, b) Actual Estimated Dwelling yield, c) Sample Dwelling Monitoring Tables Report S* d) Maximum Density Percentages table

Att. 5: Example of Consolidated Plan S*

Att. 6: Draft Residential Density Code Plan - Stage 1 Subdivision S*

Att. 7: Map of Detailed Area Plan requirements - Stage 1 Subdivision S*

Att. 8: Schedule of Submissions and Responses S*

Att. 9: MDP Compliance: a) re: Appendix 7 and 8 of TPS8 , b) re: State Planning Policies and c) re: R Codes S*

Att. 10: Schedule of Modifications to a) Table 4, b) MDP and c) Technical Studies S*

Att. 11: a) Cossill & Webley Modelling 100 year overland flood & 500 year storm surge modelling, b) new Cross Lot Drainage Plan and c) Proposed Approach to Combined Risk Management S*

Att. 12: Design concepts for Attached Ancillary Accommodation – common and separate entries New Plan: Mulataga Cross Lot Drainage S*

Att. 13: Mirvac Statement - Open Space, Landscaping and Community Facilities Provision

S* = Statutory requirements


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PURPOSE Council is requested to consider the Mulataga Development Plan for final adoption subject to resolution of a number of outstanding matters as set out in the resolutions and schedules of modifications. Referral to the WAPC is now recommended to keep the process moving forward. Minor modifications required are to be resolved to the satisfaction of the Chief executive Officer (CEO) and major modifications notified to Council prior to the Plan’s final certification. BACKGROUND Karratha City of the North [KCN] and Objectives for Karratha The KCN Growth Plan envisages Mulataga as a new community as Karratha and the Shire grows to the regional city and district with 50,000 residents. The Mulataga Development Plan [MDP] forms part of a larger district in eastern Karratha earmarked for future residential expansion. The KCN envisages a diverse new community adjoining existing urban areas, designed to connect to Nickol Bay and its landscape setting with quality natural and public open spaces, with community facilities and providing a range of residential densities and dwelling types. About the Mulataga Development Plan Area The MDP area is 4km East of Karratha’s Town Centre. Attachment 1 shows the Location and Development Plan Area. The area which surrounds the intermittent Mulataga Creek totals 168ha and comprises Lots 4638, 4639 and 4661. During surveying for Aboriginal cultural heritage, 58 sites were identified. The MDP gives regard to Aboriginal Cultural Heritage in a number of ways. Recommended modifications strengthen provisions including whole-of MDP and subdivision specific management plans and agreements. The majority of the MDP area is included in Development Area DA10. Under the Shire’s Town Planning Scheme No.8 [TPS8] Development Plans are required for Development Areas to guide subdivision and development. A small coastal portion of Lot 4638 along Mystery Road is currently reserved for Conservation, Recreation and Natural Landscapes. In January 2013, Council adopted Amendment 26 to include this portion of land as DA10 (Attachment 2 shows the Amendment Map). The WAPC has advised the Shire that Amendment 26 will be considered at the same time as the MDP. Description of the Development Plan and how it works The Development Plan comprises three parts: Part 1 Statutory Provisions, Part 2 Explanatory Report and Part 3 Technical Reports. Part 1: Statutory Provisions sets out the legal controls that will apply to the whole development area. The MDP once approved is a subset of TPS8. The MDP Part 1 as exhibited (Attachment 3) includes the following statutory provisions: Plan of development: Section 3 sets a target of approximately 2000 dwellings. Plan 1 shows “Transects” which broadly describe precincts across the developable area in terms of density and environmental design (further explained in Part 1, Table 1). Plan 1 and Section 4 set out density ranges applicable to each Transect. Attachment 4 sets out agreed MDP Density Controls: Attachment 4a Maximum Allowable Density Table, Attachment 4b Actual Estimated Dwelling Yield Table, and Attachment 4c Sample Dwelling Monitoring Tables. These density controls and how they are to be used and authorised is further explained under Policy Implications. Plan 2 shows proposed land uses, zones and reserves. The Shire has requested consolidation of these plans for simple use. Plans 1 and 2 are to be replaced with a


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Consolidated Plan. Attachment 5 is an example of a Consolidated Plan to include in the MDP when finalised. Other important components of the statutory provisions are: Permitted Land Uses: Table 2 sets out proposed variations to land use permissibility from TPS8. Recommended modifications bring MDP provisions into closer alignment with TPS8 where there is a need for consistency. R Code variations: Table 3 in the exhibited MDP set out requested variations to the R Codes. A review of requested R Codes variations is provided at Attachment 9c. Residential Density Code Plans: Section 7 sets out proposed requirements for Residential Density Code Plans to be lodged with each subdivision application. The purpose of the Density Code Plan is to set out in detail the density coding that applies to each lot on a lot-by-lot basis. The Density Code Plan submitted for the Stage 1 Subdivision is at Attachment 6. Detailed Area Plans: Section 8 provides a list of triggers for the provision of Detailed Area Plans [DAPs] and the range of specific details that may be provided in them. A plan showing lots requiring DAPS for Stage 1 Subdivision is at Attachment 7. Public Open Space [POS] Areas and Community Spaces: The MDP provides 20ha (14%) POS, including drainage areas and Aboriginal heritage sites, and excluding the coastal foreshore reserve. The Shire’s focus has been on ensuring this allocation does not create an unsustainable management and maintenance burden. The MDP also provides for a 4ha Primary School site with co-located community facilities. An agreement between the developer and the Shire is recommended to detail POS development and community facility provision to be undertaken by the developer. Commercial Zone: The coastal activity node is in a Commercial zone. A Centre Plan and Detailed Area Plan will be required. Further documentation: Table 4 proposes further documents that will be provided at subsequent stages of development. Attachment 10a sets out an agreed revised Table 4.

Part 1 is recommended to be Adopted by Council as a statutory document in accordance with TPS8, subject to the further Schedules of Modifications to the MDP in Attachment 10b.

Part 2: Explanatory Report sets out the background to the MDP, summarises key information from technical studies and provides guidance for interpretation of Part 1.

Part 2 is recommended to be Endorsed as a non-statutory Explanatory Report following incorporation of further information from the applicant/proponent as set out in the Schedules of Modifications.

Part 3: Technical Studies and reports which will be relied upon to inform and guide subdivisional works and subsequent development.

The Technical Studies are recommended to be Received by Council with delegation to the CEO to endorse documents upon resolution of outstanding issues and/or incorporation of further explanations as set out in Attachment 10c Schedule of Modifications to Technical Studies.

The Shire has received from the WAPC, on behalf of the proponents, an application for the Stage 1 subdivision. In accordance with MDP requirements, a Residential Density Code Plan has also been submitted for Stage 1. This application is discussed in Policy Implications.


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LEVEL OF SIGNIFICANCE The proposed MDP is ‘significant’ as defined in CE8 as it is a major urban expansion area that will add approximately 2000 dwellings and associated services and facilities to the east of town. Delivery of associated services and facilities will be set out in Council-developer agreements. COUNCILLOR/OFFICER CONSULTATION Infrastructure Services, Community Services, Strategic Projects, and the CEO’s office have been consulted. A cross-Council internal workshop was held on 20 February 2013. Councillors were informed of the MDP and density issues at the 14 March 2013 Briefing. Internal feedback has been incorporated into this Agenda Item report. COMMUNITY CONSULTATION The proposed MDP was advertised in the Pilbara Times in accordance with TPS8 for a period of 6 weeks ending on 30 January 2013. The proposed MDP was available on the Shire website and copies of all documents and brochures were available at the Shire’s Welcome Road Administration Building. The following key agencies were requested to comment on the proposed MDP: The Departments of Environment and Conservation; Water; Transport; Education; Communities; Indigenous Affairs; Mines and Petroleum; and Planning. In addition, the Water Corporation, Horizon Power and NBN Co and FESA were invited to comment. In all, nine submissions were received. Attachment 8 summarises and responds to them. A submission from the Karratha Community Association covered a wide range of issues including the need for the development to contribute positively to the future of Karratha; both in terms of the residential neighbourhoods created and the community facilities provided. The Association observes that on-site parking is an issue in other recently developed residential areas as a result of more intensive development and seeks assurances that similar issues will not arise in Mulataga. The developer has always intended to prepare Detailed Area Plans [DAPs] for smaller lots. To address concerns raised, it is recommended that DAPs be prepared for all lots coded R30 and above and that specific provision be made for additional parking. There are other mechanisms the Shire can use to regulate anything more than incidental parking in road verges. Further consultation is underway with Main Roads to ascertain the extent of their interest in Millstream Road and Mystery Road and concerning access for the ongoing Mining Activities to the east of the Mulataga developable area. STATUTORY IMPLICATIONS The MDP designates land use classifications, development standards and densities against which all future subdivisions and development proposals will be assessed. The MDP Part 1 is a statutory planning instrument which needs to be adopted and endorsed under TPS8 in accordance with the Planning and Development Act 2005. Appendix 7 of TPS8 includes specific requirements for each Development Area. Appendix 8 of TPS8 lists all matters to be addressed by a Development Plan. Attachment 9a assesses the proposed MDP against provisions in Appendix 7 and 8 of the Scheme. Relationship of the MDP to the Town Planning Scheme and Maps: Two items require modification: (i) The MDP as exhibited states that where there is inconsistency between TPS8 and the MDP, the MDP shall prevail. This is contrary to subclause 7.2.11.2 and 7.2.11.6 of TPS8, which states the opposite. The conflicting provision of the MDP is to be removed. (ii) Plan 1 (Transects and Densities) and Plan 2 (Zones and Reserves) are to be consolidated into a single Mulataga Development Plan (Attachment 5).


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Other planning scheme amendments relevant to the MDP: Reference has been made in the preceding section to the status of Amendment 26. Amendment 27 [SA27] and the associated Development Policy 19 (DP19) - Draft Storm Surge Risk Area Planning Policy was initiated by Council on 16 July 2012 to give Council discretion to approve sensitive developments in storm surge affected areas where the effect of mitigation measures can be proven to remove that risk (in consultation with relevant government agencies) to the satisfaction of the Shire. Implications in relation to the MDP are considered in more detail under Risk Management Implications. Attachment 9b assesses the MDP against relevant State Planning Policies. Council determination of the Development Plan: The following clauses of TPS8 are relevant to the proposed Development Plan:

5.2.5 The proponent of a Development Plan, required by this Scheme, may exercise a right of review in accordance with Part 14 of the Act against:

a) The failure of the Council to make a determination on the content and requirements of a development plan (or an amendment to a development plan) within 60 days of receiving a request for direction.

b) A decision by Council not to endorse a development plan (or an amendment to a development plan).

c) The imposition of conditions on Council’s endorsement of a development plan (or alterations to a development plan).

7.2.8 Adoption of Proposed Development Plan 7.2.8.1 The Council is to consider all submissions received and within 60 days of the latest date specified in the notice or advertisement for the making of submissions is to:

a) Adopt the proposed Development Plan, with or without modifications; or

b) Refuse to adopt the proposed Development Plan and, where the proposed Development Plan was submitted by an owner, give reasons for this to the owner.

… 7.2.8.3 If the Council, after consultation with the Western Australian Planning Commission, is of the opinion that a modification to the proposed Development Plan is substantial, the Council may:

a) readvertise the proposed Development Plan; or

b) require the owner who submitted the proposed Development Plan to readvertise the proposed Development Plan;

7.2.8.4 If within the period referred to in clause 7.2.7.1, or such further time as may be agreed in writing between the owner who submitted the proposed Development Plan and the Council the Council has not made a determination under clause 7.2.8.1, the Council is deemed to have refused to adopt the proposed Development Plan.

The proponent agreed in writing to the MDP not being presented to the March 2013 Council meeting on the basis that it would be presented to the April 2013 Council meeting. Due to Easter and shortened turnaround time for lodging papers for April Council, and the need to hold further Agency discussions consideration was rescheduled to the May 2013 Council meeting. The developer has been consulted through the course of finalising the recommendation on the MDP. This consultation has assisted in resolving key issues and


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achieving general agreement on the recommended approach. Based on the current situation, it is not considered that any modifications would require readvertising. POLICY IMPLICATIONS The significant policy issues raised by the MDP pertaining to (i) density management, (ii) subdivision in advance of the MDP finalisation and (iii) provision of open space, community spaces, infrastructure and developer contributions, are set out below. Policy issues relating to coastal vulnerability and flooding risk are set out under Risk Management Considerations below. (i) Density Management

i)a. Transect Zones and Densities In contrast to traditional R-Code allocations of density at the MDP stage, which are more of a fixed approach, the proposed MDP sets the following broad density ranges: Transect Residential Density Ranges

Minimum Maximum

T3 (Neighbourhood Living) R15 (666m2 avg) R40 (220m

2 avg or 2 storey Multiple

Dwellings)

T4 (Town Living) Key sites

R20 (500m2 avg) R40 (220m


Dwellings) R60 (180m


Dwellings)

T5 (Town Centre) R40 (220m2 avg or 2 storey

Multiple Dwellings) R100 (4 storey Multiple Dwellings)

The principles of the transect approach are to locate highest densities closest to commercial and community amenities and provide larger blocks further away. It is also preferred to provide for higher density living via well located grouped dwelling and multiple dwelling developments rather than via single residential lots. DAPs will be required for all grouped housing sites. The proposed ranges, however, allow actual density coding to be applied on a lot-by-lot basis at the subdivision stage. This approach, recognised in the WAPC Structure Plan Guidelines, provides more flexibility to apply density coding on a subdivision-by-subdivision basis, which avoids the need to undertake multiple modifications to the initially approved Development Plan (rework), and focuses higher density at strategic activity nodes (T5). i)b. Monitoring Dwelling Yield – Allowable Density and Dwelling Type Considerations The MDP includes a density target of 2000 dwellings. This equates to about 11 dwellings per hectare across the entire 168ha MDP area or 14 dwellings per hectare across the 142.5ha classified Residential (including roads). To put this in context, Directions 2031 (WAPC, 2012) set a density target of 15 dwellings per hectare for greenfield developments in the Perth Metropolitan Region, noting a current density of 10 dwellings per hectare. Based on concerns expressed by the Karratha Community Association in its submission on the MDP (Attachment 8), the Shire has been working with the developer to include additional detail in the MDP documents to set parameters for density across the MDP area. The focus has been on including adequate certainty regarding density and dwelling mix outcomes for Mulataga without compromising the developer’s ability to vary plans to respond to changes in market conditions. The developer has provided a table (Attachment 4a) that shows the Maximum Allowable Percentages of dwellings at different density codings within each transect as the basis for allowing variations to be considered under delegation. While some of these percentages may seem high at first glance, it is not the proponent’s intention to develop at these higher densities. They are merely seeking the flexibility to be able to vary the lot mix and dwelling type based on locational factors (eg. lots closer to the coast and coastal node) and


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changes in market conditions, while working to the 2000 dwelling target. To illustrate the developer’s current intentions, they have provided a table showing Actual Expected Percentages of dwellings at different density codings within each transect (Attachment 4b). From comparing the two tables, it can be seen that the percentages for T3 Neighbourhood Living closely reflect actual expected densities. This is because there is a higher degree of certainty about the type of development that will occur in the T3 transect. In relation to the T4 Town Living transect, it is recognised that there needs to be more scope to vary lot sizes and dwelling types to accommodate more suburban-type lots or more cottage-style lots, town houses and apartments depending on market dynamics. It should be remembered here that the 2000 dwelling target will apply regardless of changes in plans to supply more smaller or larger lots in particular areas. It is appropriate for higher density mixed use living to be promoted in the T5 Town Centre.

The way the Maximum Allowable Percentages are intended to work can be explained by referring to Sample Monitoring Tables (Attachment 4c). These tables are examples of tables that would be submitted with a Density Code Plan for each stage of subdivision. As can be seen, the ‘Existing Approvals: All Dwellings’ subdivision could have been approved under delegation because all percentages for density codings in each transect are within maximum allowable percentages. For the ‘Proposed New Subdivision: All Dwellings’, however, proposed percentages for the R30 and R40 density codes in T3 Neighbourhood Living would be above the 35% and 20% maximum allowable percentages and would therefore need to be referred to Council for a decision. From reviewing the ‘All Dwellings: Existing and Proposed To Date’ table, it can be seen that under this hypothetical example, more R20 dwellings have been provided in T4 than estimated, compensated by a reduced number of R40 dwellings; highlighting the ongoing relevance of the 2000 dwelling target in monitoring each subdivision proposal against the density target for the MDP area. It is recommended that the Maximum Allowable Percentages table and the Actual Expected Densities table be included in Part 2 of the MDP; the latter as indicative only and including dwelling numbers as well as percentages to make it easier to monitor cumulative dwelling yields against targets. It is recommended that the Sample Monitoring Table be included as an appendix to Part 2 of the MDP. i) c. Multiple Dwelling Permissibility Under the R Codes, Multiple Dwellings can be permitted on land coded R30 and above. Under the Shire’s Town Planning Scheme, Multiple Dwellings are an ‘SA’ use in a Residential zone and are ‘AA’ in a Commercial zone. The MDP seeks to make ‘Multiple Dwellings’ a ‘P’ or permitted use in all Residential and Commercial areas (that is, an application can not be refused if it complies with development standards). The developer has advised of their intention to only develop Multiple Dwellings on Grouped Housing sites. This allays any possible concern about any lots codes R30 or R40 being developed for Multiple Dwellings. There is insufficient justification for making Multiple Dwellings a ‘P’ use in Mulataga, instead of an ‘SA’ use in accordance with TPS8. Advertising under the Scheme is only 14 days and gives neighbours opportunity to consider detailed plans and raise any particular design concerns. Neighbours would have been informed by the developer about plans for neighbouring Multiple Dwellings prior to purchase and if no objections are received, these applications would be able to be determined under delegated authority.

Modifications are recommended that reflect the developer’s intention to only provide for Multiple Dwellings on Grouped Housing sites to avoid other lots intended for single houses or duplexes being unintentionally developed for Multiple Dwellings. The developer has agreed to ensure Detailed Area Plans apply to all Lots coded R30 and above.


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i)d. Ancillary Accommodation The MDP proposes to allow for Ancillary Accommodation as a P use in Residential areas. Ancillary Accommodation is a discretionary use (AA) in the Residential zone under TPS8. It is recommended that use permissibility be as per TPS8. The Shire currently has a draft Supplementary Accommodation Policy DP16 that is now under review and needs to be finalised. Both seek to provide for non-family occupation of the accommodation. The MDP proposes to permit ancillary accommodation with a floor area of 120m2 where under the main roof of the dwelling (70m2 otherwise). The developer has provided design concepts for attached Ancillary Accommodation (Attachment 12). The Ancillary Accommodation attached to the primary dwelling has merit but would be a variation from Council’s draft DP16 and the State’s draft revised Residential Design Codes. The Shire in reviewing the draft Policy will closely consider the MPD proposal and seek guidance from the WAPC on this proposal as part of its consideration of the MDP and factor the WAPC position into finalisation of DP16. i)e. Other proposed variations to the R Codes Attachment 9c is an assessment of the requested R Code variations. A particular requested R Code variation of interest is the request for the definition of open space to include covered driveways, car bays and walkways. The developer’s intention in this variation is to encourage the provision of open sided car ports rather than enclosed garages, which positively contributes to an open streetscape. While this is true, it is inappropriate to allow car ports to contribute towards open space requirements when they are required to, and do, provide for car parking, particularly given that concessions are already being granted to standard open space requirements and bearing in mind concerns raised by the Karratha Community Association. i)f Detailed area plans and cross lot drainage Detailed Area Plans (DAPs) provide additional requirements at a site specific and detailed level to ensure development occurs toward a desired outcome. The applicant has prepared a plan showing lots in Stage 1 requiring DAPs in accordance with the MDP (Attachment 7). The developer is also preparing Design Guidelines to facilitate quality design outcomes.

As is noted above, the developer has agreed to prepare DAPs for all lots coded R30 and above, to ensure more thorough consideration of private open space design and providing for additional parking.

The developer has agreed to submit Design Guidelines with DAPs for Council consideration and comment. The design guidelines do not need to form part of the formal statutory framework.

The developer aims to minimise modifications to natural landform across the site. To achieve appropriate drainage without significant modification to natural landform, the developer is proposing ‘cross-lot drainage’ in some cases to drain an uphill lot away from its road frontage via a drain across an adjacent downhill lot to its road frontage. While cross-lot drainage is not standard practise in Karratha, there are examples of similar approaches to drainage in other tropical local government areas in the eastern states and in Broome. The idea of using cross-lot drainage to minimise landform modification is supported. The developer has agreed to insert into the MDP provisions outlining how cross-lot drainage will be implemented, administered and maintained and the supporting legal instruments that will be used (i.e. easements, notifications on title, contract of sale, MDP and DAPs). Both easements and notifications will be required to be placed on the titles of affected lots to place responsibility on the owners for maintaining the drainage function. Drains will be constructed by the developer. Drains will need to be inspected upon building completion to record any damage by site works. Ongoing maintenance of drainage channels will be a civil matter between neighbouring property owners.


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Further information provided by the developer in relation to cross-lot drainage will be incorporated into Part One and relevant Technical Reports as set out in Attachment 10.

The developer has agreed to prepare DAPs for all lots requiring cross-lot drainage, to ensure preserving the drainage function is factored into site design. Attachment 11 includes the revised plan showing the indicative location of areas that may be affected by cross-lot drainage.

ii) Stage 1 Subdivision Application in advance of Development Plan finalisation

The Shire has received from the WAPC, on behalf of the proponents, an application for the Stage 1 subdivision. In accordance with MDP requirements, a Residential Density Code Plan has also been submitted for Stage 1.

The Residential Density Code Plan submitted for the Stage 1 subdivision application is Attachment 6. Once endorsed by the WAPC, Residential Density Code Plans form part of the MDP. Substantial modifications are required to go back to the WAPC for approval. The additional information to be included in the MDP setting out expected actual dwelling yields can be used to evaluate individual subdivision applications when they come in and monitor dwelling yields and densities against the 2000 dwelling target. As explained above, subdivisions generally consistent with the dwelling yields set out in the adopted MDP could be determined by officers under delegation. Only substantial departures would need to come back to Council.

Clause 7.2.3.3 requires Council to determine that that the Stage 1 subdivision will not prejudice the purpose or requirements of the Development Plan area to allow it to be determined prior to the MDP being finalised. There are no concerns with the Stage 1 subdivision being approved prior to finalisation of the MDP, subject to the required additional information as set out in the recommendation being provided.

FINANCIAL IMPLICATIONS Under planning regulations, the Shire is able to charge a fee for service for reviewing and adopting structure plans like the MDP. The Shire will charge the developer a reasonable fee based on actual work undertaken upon a Council resolution to adopt the MDP. The advertised MDP does not include a staging plan. Allowing a subdivision by subdivision approach to development of the area does not facilitate the timely provision of supporting infrastructure and community services that are required to service the whole developable area and new communities coming into it stage by stage.

An ‘urban budgeting’ approach is recommended to accompany and inform the monitoring of actual dwellings against the target dwelling, density and type mix to guide infrastructure and service provision and delivery of defined community benefits such as public open spaces and community facilities.

Recommendations propose authority be given to the CEO to negotiate a staging plan and series of agreements to secure developer contributions and infrastructure and service delivery as Mulataga is developed.


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STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 1.a.4.1 Plan for the provision of natural, active and

passive open spaces in urban areas. 1.b.1.2 Build Partnerships with stakeholders

including government agencies to help deliver the objectives of the Karratha City of the North Plan.

1.b.3.3 Liaise with relevant agencies to apply best knowledge to climate change and storm event risks for land use and planning for urban areas.

1.1.c.1.1 Identify areas for the development and promotion of diversity in housing forms.

1.e.1.1 Prepare structure plans for all urban areas within the Shire.

1.f.7.1.1 Liaise with relevant agencies to implement State and Local Planning Policies.

RISK MANAGEMENT CONSIDERATIONS Attachment 13 shows:

(i) The originally proposed (pink) and revised (green) coastal development setback lines.

(ii) The combined effects of a 1 in 100 overland flooding event and a 1 in 500 storm surge event (blue line).

In relation to (i), the DoP has indicated a preference for the originally proposed coastal development setback but an actual coastal development setback line has not been determined. Once a coastal development setback line is determined, a coastal foreshore reserve boundary can be defined and a foreshore management plan can be prepared. In relation to (ii), the developer intends to fill the area potentially affected by a 1 in 500 storm surge event to a minimum of 7m AHD to avoid affects of flooding up to that height. The modelled extent of a 1 in 500 storm surge event affects all land up to a height of 7.8m AHD. The developer intends to elevate houses in these areas to accommodate the 1 in 500 storm surge risk (Attachment 14). More information is being sought through the recommendation regarding the design response in this respect. Given that these matters relate to State Planning Policies, that they will ultimately be determined by the WAPC, and that substantial progress has been made towards resolution with relevant experts, it is recommended these matters be referred onto the WAPC for a decision. IMPACT ON CAPACITY The following elements of the proposed MDP are considered to impact on the Shire’s capacity:

Ongoing maintenance of public space created;

Officer involvement in approving and monitoring the implementation of management plans;

Ongoing maintenance and upgrades of road networks and infrastructure;


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Officer involvement in the preparation, endorsement and implementation of deeds of agreement;

Officer involvement in the ongoing assessment and reporting on Density Code Plans, subdivision applications, DAPs and development applications; and

Clearance of conditions of subdivision approvals and works approvals.

RELEVANT PRECEDENTS There are other residential estates that have recently been approved by the Shire. Landcorp has been involved in most of these subdivisions and the outcomes and experiences of these projects helps in planning for the Mulataga estate. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1: As per Officer Recommendation. Option 2: That Council resolves to require modifications be made to the Mulataga Development Plan prior to final adoption as follows:

1. Reduce the Maximum Percentage Allowable per Density Code by Transect – Table

4a

2. Other as follows:

a)_________________________________________________________________

_______b)__________________________________________________________

______________c)___________________________________________________

______________________

Option 3: That Council resolves to refuse to adopt the Mulataga Development Plan in the absence of resolution of the following matters to Council’s satisfaction: 1. Coastal development setback, coastal foreshore reserve and coastal foreshore

management plan 2. Clarity regarding appropriate residential density controls for the Development Plan

area Option 2 is not provided for under clause 7.2.8 of Shire of Roebourne Town Planning Scheme No.8 CONCLUSION The future development of Mulataga has been approached from the start in a visionary manner, applying best practice inclusive planning and innovative design. The vision for Mulataga as a coastal community that epitomises Karratha’s transformation from a town to a vibrant and thriving regional city is fully supported. The proposed Mulataga Development Plan is a significant and pivotal statutory planning instrument that will set in place a planning framework for the delivery of residential development in accordance with the City of the North Growth Plan. Whilst the policy issue in relation to coastal setback, foreshore reserve, foreshore management plan and response to combined risk areas still require further resolution, these issues are best finally resolved by the WAPC and technical specialists. With regard


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to dwelling density and diversity controls, the developer has submitted information that provides for flexibility that allows response to changing market conditions, but also sets density caps above which further referral is required for Council determination. The density and diversity controls are considered reasonable. The minor modifications to the MDP and supporting documentation as set out in the Schedules and recommended below will not result in a fundamental change to the MDP or the strategic direction established for Mulataga under the Strategic Growth Plan. It is considered that sufficient review has been undertaken, including review of submissions, to give certainty to the local community that a decision on the MDP benefits the local community and reflects local community interests. It is therefore recommended that Council adopt the MDP subject to a the Schedule of qualifications in order to achieve the timely delivery of residential lots required to meet the strategic direction outlined in the City of the North Growth Plan in a robust and effective planning framework. Detailed Area Plans are an important statutory tool in addressing concerns about lot design and open space provision. Design Guidelines will also be submitted with DAPs for Shire consideration and comment. With regard to the subdivision in advance of completion of the MDP, this assessment has confirmed that, with further information to be supplied through the usual processes, the Subdivision Stage 1 is consistent with the MDP. With regard to development staging and contributions, recommendations seek authority for the CEO to sign agreement/s prepared by the developer for implementation of the Mulataga Development Plan. Such agreements would be outside of the MDP, but complement and facilitate the development plan’s implementation. It is relevant to note that the recommendation provides for major modifications as a result of further consideration of the MDP by the WAPC to be presented back to Council prior to final adoption.


Res No : 152502

MOVED : Cr Lally SECONDED : Cr Long

1. That Council by SIMPLE Majority pursuant to Clause 7.2.8 of Shire of

Roebourne Town Planning Scheme No 8 RESOLVES to:

a. DETERMINE submissions in accordance with the Schedule of

Submissions

b. ADOPT the Mulataga Development Plan (Part 1: Statutory Provisions)

(September 2012) prepared for DA 10 subject to:

i. any minor modifications resulting from the following:

Final resolution of the following matters to the satisfaction

of the Western Australian Planning Commission, following

consultation with the Shire of Roebourne:

coastal development setback


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coastal foreshore reserve and coastal foreshore

management plan

acceptable risk management strategies being developed

to address the effects of the combination of 1 in 500 year

ARI storm surge / 2110 scenario and 1 in 100 year

flooding /2110 scenario, as modelled on Cossill & Webley

Preliminary Planning Layout May 2012 Design (Drawing

No: 6083-00-SK11A), including means of achieving

finished floor levels 800mm above finished ground level,

flood mitigation and acceptable evacuation procedures

Endorsement by the Shire and other relevant agencies

(where appropriate) of the following Strategies and

Management Plans:

Foreshore Management Plan

Coastal Setback and Storm Surge

Flood Study

Environmental Assessment Report

Indigenous Cultural Heritage

Local Water Management Strategy

Landscape Strategy (including Cultural Aspects)

Bulk Earthworks Strategy

Engineering Servicing (including Bulk Earthworks and

Cross-Lot Drainage)

Transport Assessment

Community, Social and Economic Planning

Recommendations Report

The modifications as specified in the attached Schedule of

Modifications being made to the Development Plan and/or

Parts 1, 2 and 3 of the documentation

Any other minor editorial amendments to Parts 1 (Statutory

Provisions), 2 (Explanatory Report) and 3 (Technical

Studies) deemed necessary by the Chief Executive Officer

ii. Any substantial modifications to the Development Plan or

associated documents resulting from matters listed in 1.b.i.

above being referred back to the Council in accordance with

sub-clause 7.2.8.3 of Shire of Roebourne Town Planning

Scheme No.8.

iii. The developer entering an agreement with the Shire of

Roebourne pursuant to clause 9.1(a) of Shire of Roebourne

Town Planning Scheme No.8 to including but not limited to the

following:

Recreation, Open Space, Community Facilities and

Infrastructure, including Public Art;

Roads, Shared Paths, Lighting and other Engineering and

Service Infrastructure;

Indigenous employment opportunities in relation to

Aboriginal cultural heritage; and


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An Implementation Plan setting out works to be undertaken,

timing/staging, and responsibility for undertaking and

funding, and maintenance.

c. ENDORSE Part 2 (Explanatory Report) of the Mulataga Development

Plan, subject to minor modifications required in accordance with 1.b.

above.

d. ACKNOWLEDGE receipt of Technical Documents under Part 3

(September 2012) as set out below following the inclusion of additional

information provided as set out in Attachment 12:

Mulataga Coastal Setback and Storm Surge

Creating Communities Community, Social and Economic

Planning Recommendations Report

Mulataga Development Plan, Karratha – Transport

Assessment Report

Mulataga Development Plan, Karratha – Local Water

Management Strategy

Mulataga Development Plan – Landscape Strategy

Mulataga Development Plan – Engineering Servicing

Report

Environmental Assessment Report – Mulataga

Residential Project, Karratha

e. AUTHORISE the signing by the Shire President and Chief Executive

Officer and affixing of the common seal to the Mulataga Development

Plan upon completion of the minor modifications referred to in 1.b.i.,

the information required in 1.b.iii and the agreement referred to in

1.b.iv.

2. That Council by ABSOLUTE Majority pursuant to section 5.42 and 5.45 of the

Local Government Act 2005 RESOLVES to DELEGATE to the Chief Executive

Officer power to:

i. endorse the documents referred to in 1.d. above upon minor

modifications arising from 1.b.i. being undertaken;

ii. formulate for Council consideration agreements in accordance

with Clause 9.1 of the Shire of Roebourne Town Planning

Scheme for:

i. Community benefits and developer contributions;

ii. The provision and maintenance of open space and

landscaped areas, roads, shared paths, lighting and other

Engineering and service infrastructure;

iii. Indigenous business opportunities;

iv. Implementation and the staging of infrastructure and

services delivery; and

v. Any other matters for the orderly implementation of the

Mulataga Development Plan.


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3. That Council by SIMPLE Majority pursuant to sub-clause 7.2.3.3 of Shire of

Roebourne Town Planning Scheme No.8 RESOLVES to DETERMINE that the

Stage 1 subdivison application will not prejudice the purpose or requirements

of the Development Plan area.

4. That Council by SIMPLE Majority pursuant to Clause 7.2.9 of the Shire of

Roebourne Town Planning Scheme No 8 RESOLVES to REFER the Mulataga

Development Plan prepared for DA 10, along with its resolution, Schedule of

Modifications, and Schedule of Submissions, and further relevant information

provided by the Proponent to the Western Australian Planning Commission

for final endorsement.

5. That Council by SIMPLE majority pursuant to Clause 5.1.4 of the Shire of

Roebourne Town Planning Scheme No.8 RESOLVES to:

a. REFER the proposal for up to 120m2 floor area Ancillary

Accommodation where under the main roof (proposed variation to the

draft revised Residential Design Codes) to the Western Australian

Planning Commission for consideration as part of its review of the

Mulataga Development Plan

b. FINALISE Draft Local Planning Policy 16: Supplementary (Ancillary)

Accommodation as a priority, including consideration of the proposal

for up to 120m2 floor area where under the main roof and the Western

Australian Planning Commission position.

Advisory Notes: a. In relation to Recommendation 1.b.iv: the Shire supports managed access

and a low maintenance approach to landscaping, taking into account the Aboriginal Cultural Heritage Sites with a concentration of landscaping and infrastructure in areas likely to experience a high degree of public access.

b. Although the Shire accepts that Urban Design Guidelines will not form part of

the formal statutory framework the Shire retains an interest in sighting the Design Guidelines and requests they be submitted for Council consideration and comment with Detailed Area Plans. The Shire particularly retains an interest in the design approach and mitigation and risk management measures in the combined risk areas shown by Cossill and Webley.

CARRIED



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ADDENDUM

To: Councillors

File No: P3087




Applicant/Proponent: Mirvac and LandCorp

Disclosure of Interest: Cr Pritchard – Assistant Regional Manager SGIO Insurance

Title of Report: Item 11.13 Mulataga Development Plan

PURPOSE To lodge an amended Appendix 10 to Agenda Item 11.13: Mulataga Development Plan following a Councillor request. BACKGROUND In response to a request from Cr Pritchard that all land parcels in the Mulataga Development Plan area located below the minimum specified level of 7.8m AHD (Australian Height Datum) risk management guide have a notification placed on their title informing prospective purchases of this potential risk, it is recommended that the following statement as proposed in the revised draft 2012 amended State Planning Policy 2.6 modified be placed on title: 5.5 (ii) Where a coastal hazard risk is identified it should be disclosed to those likely to be affected. On consideration of approval for development lot owners should be made aware of the coastal hazard risk by providing the following notification on the certificate on title: VULNERABLE COASTAL AREA – This lot is located in a area likely to be subject to coastal erosion and/or inundation over the next 100 years. Purchasers will need to inform their credit lenders and insurers under their duty of disclosure as per the Insurance Contracts Act 1984. Attachment 11a to Agenda Item 11.13 is the Cossill and Webley combined risk area modelling map showing the 100 year ARI overland flood and the 500 year ARI storm surge modelled extents. It is recommended that the above notification be placed on the certificate of title on land parcels that lie within the extents of these two contours. Attachment 10 to Agenda Item 11.13 sets out required amendments to the Mulataga Development Plan which will be forwarded to the Western Australian Planning Commission for incorporation when the Commission makes its determination on the Mulataga Development Plan. Adjustments have been made to Attachment 10.b to accommodate this request. A modified Attachment 10b is accordingly attached to this Addendum. AMENDED OFFICER’S RECOMMENDATION There is no change to the Officer’s Recommendation.


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Modifications required to Table 4

Documentation Approval Stage Approving Authority

Preliminary Geotechnical Study Lodged with Development Plan Shire of Roebourne; WAPC

Coastal Setback and Storm Surge Lodged with Development Plan Shire of Roebourne; WAPC

2D Flood Study / JDA Hydro July Lodged with Development Plan Shire of Roebourne; WAPC

Flora, Vegetation and Fauna Assessment Lodged with Development Plan Shire of Roebourne; WAPC

Indigenous Cultural Heritage (Initial Survey)

Lodged with Development Plan Shire of Roebourne; WAPC

Local Water Management Strategy Lodged with Development Plan Shire of Roebourne; WAPC

Landscape Strategy Lodged with Development Plan Shire of Roebourne; WAPC

Bulk Earthworks Strategy Lodged with Development Plan Shire of Roebourne; WAPC

Engineering Servicing including Cross Lot Drainage

Lodged with Development Plan Shire of Roebourne; WAPC

Transport Assessment Lodged with Development Plan Shire of Roebourne; WAPC

Foreshore Management Plan Prior to subdivision application (1) Shire of Roebourne

Section 18 Approval under Aboriginal Heritage Act

Prior to subdivision application ACMC; Minister

Commercial Zone (Coastal Node) Design Guidelines and Economic Impact Statement

Prior to subdivision or development application

Shire of Roebourne

Residential Density Code Plans with transect overlays

Lodged with subdivision Shire of Roebourne; WAPC


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Plan showing lots requiring Detail Area Plans (where applicable)


Plan showing lots requiring cross-lot drainage (where applicable)


Construction Environment Management Plan

Prior to Subdivision and any other site works

Shire of Roebourne

Aboriginal Heritage Cultural Management Plan

Prior to Subdivision and any other site works

Shire of Roebourne

Landscape and Public Open Space Management Plans

Prior to clearance of subdivision Shire of Roebourne

Fire Management Plan in accordance with Planning for Bushfire Protection Guidelines Edition 2 (WAPC, 2010)

Prior to clearance of subdivision FESA, Shire of Roebourne

Detailed drainage design including cross-lot drainage


Agreement in relation to cross-lot drainage infrastructure installation and on-going maintenance


Confirmation of suitable site conditions, including consideration of acid sulphate soils


Urban Water Management Plans Prior to clearance of subdivision Shire of Roebourne; Department of Water


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Detailed Area Plans for adoption Prior to clearance of subdivision Shire of Roebourne

Design guidelines for comment Prior to clearance of subdivision Developer

Note (1): Plan to be lodged prior to lodgement of any subdivision application abutting the proposed foreshore reserve, or at an appropriate time specified in the process of resolving the appropriate coastal setbacks and Foreshore Management Area.

Updated 15 May 2013


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Mulataga Development Plan Schedule of Modifications

Proposal Comment Recommendation

A. Descriptions of intended character and style of each transect are set out in Table 1 as a key reference for design guidelines

A. The Karratha Vernacular should be referred to as a guide to character and design across the Development Plan area.

A. Include reference to the Karratha Vernacular in clause 4.3 as a guide to design controls.

B. The Mulataga Development Plan comprises of two separate plans. Plan 1 illustrates Transect zones and residential densities while Plan 2 illustrates land use zones and reserves.

B. From an administration perspective moving forward, having to refer to two plans is not ideal. It is preferred to consolidate the information contained within the two plans into one.

B. It is recommended that plans 1 and 2 be consolidated into one single Development Plan showing land use classifications and the four relevant transects.

C. The proposed transects recommend density ranges as follows:

T1 – Nature and conservation

T3 – Neighbourhood living, R15 to R40

T4 – Town Living R20-R40 with R60 on key sites.

T5 – Town Centre R40-R100

The proposed Development Plan seeks to provide detail on the configuration of where the density is located as part of applications for subdivision.

C. Transects are not translated onto the Residential Density Code Plan for the Stage 1 subdivision.

C. Part 1 of the Development Plan should require Residential Density Code Plans to show transect overlays.

D. As part of the proposed Development Plan, significant land is set aside as the T1 transect. This land ultimately forms public open space and drainage reserves.

D. Within this transect and the Public Open Space portions of the Development Plan area there are elements of indigenous cultural heritage significance. It is considered appropriate to include cultural heritage into

D. Recommend endorsement of a modified Table 4 in Part One in accordance with Attachment 10a. While an Aboriginal Heritage Plan will be

provided prior to Subdivision or any


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the development and future management of Public Open Space.

other site works, it is recommended that

an overarching Aboriginal Cultural

Heritage Management Plan be prepared

to incorporate individual AHCMPs and

inform the Landscape Strategy and

management and interpretation of

Aboriginal Heritage across the

development plan area over time.

E. The transport assessment report accompanying the proposed Development Plan refers to the provision of dual use paths throughout the development at a width of 2.1 metres.

E. It is considered, that to accommodate both pedestrian and cyclist movement as well as prams, wheelchairs gophers and the like, the minimum shared path width should be 2.5 metres.

E. Recommend amending the Transport Report such that the minimum path widths are shown as 2.5 metres and other adjustments as set out in Attachment 10c.

F. The proposed Development Plan and proposed statutory provisions refer to the Development Plan prevailing over the Scheme in instances of inconsistency. Of particular concern is the reference in Table 2 to multiple dwellings being a permitted use.

F1. It is considered the Scheme is the overarching statutory document and that in the event of inconsistency between the provisions of the Scheme and the Development Plan, the Scheme is the prevailing document.

F2. For land zoned ‘Residential’, the Scheme specifies Multiple Dwellings as an ‘SA’ use, or discretionary use which must first be advertised to affected land owners. For land zoned City Centre, the Scheme specifies Multiple Dwellings as an ‘AA’ use, or a discretionary use which the Shire may consult the surrounding landowners.

F1. Recommend clause 2.3 be amended such that it states:

‘If there are inconsistencies or conflicts between the provisions, standards and requirements of the Scheme and the provisions, standards and requirements of the Development Plan, the Scheme shall prevail’

F2. Recommend: a. Table 2 of Part 1 be amended so

that ‘Multiple Dwellings’ are an ‘SA’ use in areas classified as Residential and an ‘AA’ use in areas classified as Commercial, consistent with the provisions of the Scheme; and


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The proposed Development Plan statutory provisions would allow for Multiple Dwellings to be a ‘P’ or permitted land use within all areas designated for residential uses. That is, Council could not refuse an application for Multiple Dwellings complying with the density coding in these areas.

The applicant has advised Multiple Dwellings are only intended to be developed on Grouped Housing (GH) lots. If purchasers of neighbouring properties are made aware of Development Plans for adjoining Grouped Housing sites, there should be no surprise about Multiple Dwelling plans for the adjoining property when submitted. The advertising period for Multiple Dwellings would not be more than 14 days. It is not considered that there is sufficient reason to vary the approval process for Multiple Dwellings in Mulataga from the approval process applying elsewhere in the Shire. F3. Table 2 refers to Ancillary Accommodation within the land designated for residential uses as a ‘P’ use. Shire of Roebourne draft Supplementary Accommodations Policy is very similar to the proposed Mulataga Development Plan Ancillary Accommodation provisions apart from the proposal under the Mulataga Development Plan for a permitted floor area of 120m2 for Ancillary Accommodation where under the main roof. This would likely be a variation to the draft revised R Codes and should be referred to the WAPC for consideration prior to finalising

b. Part 1 be modified to limit the permissibility of Multiple Dwellings to Grouped Housing lots only

F3. Refer the proposal for up to 120m2 floor area Ancillary Accommodation where under the main roof to the WAPC for consideration as part of its review of the MDP and finalise Local Planning Policy DP16: Supplementary (Ancillary) Accommodation as a priority, including consideration of the WAPC position on the abovementioned proposal.


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the Mulataga Development Plan. The WAPC position on this proposed variation could then inform finalisation of Shire of Roebourne Supplementary (Ancillary) Accommodation Policy DP16.

G. The proposed Development Plan includes proposed uniform variations to the acceptable development criteria of the Residential Design Codes.

G 1. Part 1 Table 3 seeks to vary open space requirements of the R-codes for Single Houses and Grouped Dwellings from 50% for R15-R25 and 45% for R30-R60 to 40% and 30% respectively. With lots coded R30 and above only required to provide 30% open space, there should be a requirement for Detailed Area Plans for these lots to show how open space can be useable and how additional parking can be provided. There are some R30 lots in the Stage 1 subdivision not identified as lots requiring DAPs. DAPs should be required for these lots. The relevant R Codes clause is 6.4.1.

G 2. Table 3 also seeks to vary open space requirements of the R-codes for Multiple Dwellings from 45% for R30-R60 to 40%. Detailed Area Plans are required for all Grouped Dwelling and Multiple Dwelling lots. The relevant R Codes clause is 7.1.5

G 3. Table 3 also seeks to vary the privacy setback provisions of section 6.8.1. The advertised version of the Development Plan seeks to apply a standard setback of 3m for all

G 1. Recommend Part 1, Table 3 be amended to refer to Clause 6.4.1 instead of 6.1 and clause 8.1(e) of Part 1 to be modified to require Detailed Area Plans for all Single House lots coded R30 and above.

G 2. Recommend Part 1, Table 3 be amended to refer to Clause 7.1.5 instead of 6.1.1 when referring to Multiple Dwellings.

G 3. Recommend:

the developer be asked to show how the potential for overlooking


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unenclosed outdoor active habitable spaces with a finished floor level (FFL) more than 1m above natural ground level (NGL). The applicant has requested this be revised to allow for a 1.5m FFL above NGL (R Codes allows for 500mm) before more generous setbacks are required for rooms with major openings and unenclosed outdoor active habitable spaces.

The revision retains the setbacks of the R Codes that must be applied if the FFL exceeds the prescribed height above NGL and this revision is supported. The element that needs to be considered carefully is the proposal to allow the FFL of rooms with major openings and unenclosed outdoor active habitable spaces to be up to 1.5m above NGL (instead of 500mm) without requiring an R Codes variation assessment or neighbour consultation. G 4. Table 3 also proposes to vary the definition for open space Under Appendix 1 of the R Codes to include covered driveways, car bays and walkways. The proposal for covered driveways and car parking is not supported as these areas have a primary purpose of vehicle parking. While a car port might be used for open space when vehicles are not there, it is unusable for open space when vehicles are garaged there. The Shire supports covered walkways being included in the open space definition.

concerns will be minimised through allowing a FFL up to 1.5m above NGL instead of the standard 500mm set by the R Codes; and

upon demonstrating acceptable means of minimising the potential for overlooking to the satisfaction of the Chief Executive Officer, modify the proposed variation to clause 6.8.1 so it reflects A1, apart from changing the maximum floor level above NGL from 0.5m to 1.5m

G 4. Of the variations requested to the open space definition, the Shire supports covered walkways being included in the open space definition.

H. H 1. The developer advises that all owners will be required as a condition of purchase to raise

H 1. For development areas shown on the Cossill and Webley Plan in Attachment


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the FFL a minimum of 450mm above NGL to improve streetscape and minimise the risk from storm surge. The developer’s justification for a maximum height of 1.5m (as opposed to 500mm) is that it precludes second storey development and that a single storey dwelling on a sloping lot, with a minimum of 450mm above NGL at one end, may be up to 1.5m above NGL at the other. As all lots (apart from cross-lot drainage lots) will drain to the road, most dwellings will be most elevated at the street frontage, unless owners employ split level design. This would allow lot owners with west facing lots to orientate windows, decks and terraces towards ocean views. The developer advised that as all lots will have relative levels to neighbouring lots, the development levels are likely to be similar. The revised draft State Planning Policy 2.6 modified by the Western Australian Planning Commission in late 2012, proposed the following statement be placed on title: 5.5 (ii) Where a coastal hazard risk is identified it should be disclosed to those likely to be affected. On consideration of approval for development lot owners should be made aware of the coastal hazard risk by providing the following notification on the certificate on title: VULNERABLE COASTAL AREA – This lot is located in an area likely to be subject to coastal erosion and/or inundation over the next 100 years. Attachment 11a to Agenda Item 11.13 is the Cossill and Webley combined risk area

11.13, as being within the extent of a 500 year ARI storm surge event, it is recommended that the coastal hazard risk is disclosed to those likely to be affected. On consideration of approval for development lot owners should be made aware of the coastal hazard risk by providing the following notification on the certificate on title: VULNERABLE COASTAL AREA – This lot is located in an area likely to be subject to coastal erosion and/or inundation over the next 100 years.


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modelling map showing the 100 year ARI overland flood and the 500 year ARI storm surge modelled extents. It is recommended that the above notification be placed on the certificate of title on land parcels that lie within the extents of these two contours. H 2. A key concern is that elevating the FFL up to 1.5m from NGL increases the potential for overlooking side boundaries, given boundary fences would only be 1.8m high. The proposed FFL may also prove to be cost prohibitive. The developer should demonstrate how the potential for overlooking concerns will be minimised when applying this variation – illustrative examples may be incorporated into Part 2 of the Development Plan. The FFL may also impact upon the streetscape and drainage and stormwater management. In areas with significant modifications to NGL, Detailed Area Plans should illustrate the streetscape impacts and the drainage and storm water management implications of the proposed finished floor levels.

H 2. Recommend Clause 8.2 be amended to include new (c): In areas with significant modifications to NGL, Detailed Area Plans should address the streetscape and drainage and storm water management implications of the proposed finished floor levels.

I. The geography of the development area and proposed development pattern and density together with the climate seen throughout the Pilbara, will result in a requirement to dispose of storm water reliant on cross lot drainage. That is, storm water disposal which relies on adjoining properties to allow for the over land flow.

I 1. Under normal circumstances, storm water disposal is required to be disposed of onsite or discharged into the street network. The issue of one land owner relying on an adjoining landowner’s property is seen elsewhere in Australia in similar geographical areas (the Gold Coast and Broome for example) but is not currently practised in the Shire of Roebourne. Such a concept gives rise to the following potential issues:

Who is responsible for the ongoing maintenance

I 1. Insert the following clauses into Part 1 of the Development Plan, immediately after clause 8.0

"9.0 Lots Requiring Cross-lot Drainage 9.1 Lots requiring cross lot drainage shall be identified by the proponent at the lodgement of subdivision application.


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of culverts and drainage lines? Response: The responsibility for maintenance of the constructed drainage will be the relevant property owners and be a civil matter similar to dividing fence provisions.

The requirement relies on an easement being placed on one property in favour on a neighbouring property. Response: Similar policies can be seen in other local governments require as easement on the title

What happens in the event that unforseen damage or blockages to drainage lines occur, (such as vegetation growing through)? Response: This ultimately becomes a civil matter as is the case with the Dividing Fences Act.

To what standards will drains be constructed? Response: Drainage will need to be assessed and approved by the Shire’s engineers.

What is the life span of the constructed drain? Response: The expected life span of a concrete drain is 50 years.

I 2. The issue of cross lot drainage is relevant to certain portions of the development area rather than across the entire area. These defined areas should require the drainage to be constructed and easements to be imposed as conditions of subdivision. As it is intended the drainage lines will become

9.2 Conditions of subdivision approval may be imposed that require: (a) notifications on title informing prospective purchasers of cross-lot drainage arrangements affecting the lot, and (b) an easement burdening the downstream lot and benefiting the upstream lot for the purpose of drainage being placed on the title. 9.3 The developer will also inform prospective purchasers of lots subject to cross-lot drainage of this factor and its implications as part of contract of sale documentation. 9.4 Arrangements to be made for cross-lot drainage infrastructure installation by the developer prior to clearance of conditions of subdivision approval to the satisfaction of the Shire’s Infrastructure Services.

And the document be renumbered

accordingly

I 2. Insert into clause 8.1, after subclause


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civil matters moving forward, it is considered that all affected properties should also have a memorial on the title advising purchasers of the obligations.

(g) "lots requiring cross lot drainage"

And renumber subsequent clauses accordingly.

J. Subdivision of land in the Development Plan area will provide greater detail on density in accordance with the relevant transects. The dwelling target for the Development Plan area is 2000 dwellings.

J 1. It is considered necessary for the Development Plan to provide more guidance on intended density distribution across the Development Plan area than provided by transects to allow subdivision applications to be assessed against those guidelines and to allow for monitoring against the 2000 dwelling target.

J 1. The Shire requests the following tables be included in Part 2:

a. Maximum Allowable Percentages table in accordance with Attachment 4

b. Expected Actual Percentages of Dwellings by Density Codes by Transects table including numbers of dwellings against percentages for monitoring purposes

c. Sample Density Monitoring Tables as an appendix

The Shire requests Part 1 (sections 3.0

and 7.0) and Part 2 be updated to clearly

explain how dwelling yields will be

evaluated at the subdivision stage

against the 2000 dwelling target. The

following matters to be addressed in An

Explanatory Report and attached tables

accompanying subdivision applications:

Evaluation of dwelling percentages at density codings by transects (both individual and cumulative) against Maximum Allowable Percentages table


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Evaluation of dwelling numbers by transects (both individual and cumulative) against Indicative Total Dwellings in Maximum Allowable Percentages table

Percentage of total transect areas covered by subdivision applications (both individual and cumulative) to allow for evaluation of dwelling numbers within subdivisions against total dwelling numbers, based on Expected Actual Percentages of Dwellings by Density Codes by Transects table

Evaluation of dwelling numbers at density codings by transects against expected actual number of dwellings as required under I.b. above

Dwelling numbers by dwelling type (ie. single, grouped, multiple)

K. Part 1, Table 4 outlines the relevant additional documentation that further informs the development and subdivision of the subject area.

K 1. During discussions between the proponent and Shire officers, Table 4 has been expanded to cover all plans required by stage, including acknowledgement of important Technical reports (Part 3).

K 1. Recommend endorsement of a modified Table 4 in Part 1 in accordance with Attachment 10a.

Updated 15 May 2013


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Part 2 of Mulataga Development Plan and Technical Studies - requested modifications

Document No: Name of Technical Study Content/Purpose Requested modification/s Source of additional information provided requiring review for incorporation

1. Coastal setbacks, hydrology, local water management and related technical studies and reports

1.1 Mirvac Mulataga Coastal Setback and Storm Surge MP Rodgers Report 320 Version 1 September 2012

Covers: Physical setting and Karratha Coastal Vulnerability Study Storm Surge Inundation Coastal Setback Requirements -Proposes 7.0m AHD finished floor level to avoid consequences from 100 year ARI storm surge event. Recommends filling behind central portion of coastal dune to 7.0m AHD to minimise effects of 1 in 100 storm surge event. -Recommended 111m - 130m coastal development setback (CDS) encroaches into proposed development in central section (see Map at Attachment 11a). -Report indicates reasonably low risk from developing in accordance with MDP but does raise possibility of seawall if shoreline does not hold in 100 year ARI storm surge event. Reduced CDS is presented as acceptable by developer’s coastal engineers.

DoP Coastal Section have raised concerns about acceptability of proposed CDS line and Foreshore Reserve Area when considered against State Coastal Planning Policy 2.6. This requires resolution. It is recommended that the development plan should be approved subject to the resolution of all issues arising from conflicting setbacks from the coast. Council, in approving the proposed development plan should note that no subdivision or development proposal approval or support would be forthcoming for any areas within the disputed coastal setback zone prior to the line being set. Additional technical analysis undertaken by developer including Damara [Matt Read]

Cossill and Webley 100 and 500 year combined event flooding and related documents Matt Read [Damara] additional technical analysis not yet made available to the Shire. Mirvac Minutes of meeting with DoP and DoW 29 April 2013. Foreshore Management Plan when finalised Clinton Doak additional comments. NB: The Shire will list all additional documents submitted by the applicant for


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review of coastal movements; and [proposed] geotechnical and geophysical analysis of coastal platform. DoP coastal section expressed even more concern about reduced CDS and suggested originally proposed CDS be used as basis of further review. Important that CDS for central section is appropriate to accommodate major storm surge event without need for installation of seawall. Additional analysis undertaken to show potential impact of combination of 1 in 500 storm surge event and 1 in 100 flooding event (Attachment 11a and written response by MP Rogers in 11b).

incorporation or further reference in Part 2 of the Development Plan and Part 3 Technical Studies. MP Rogers written response to Attachment 11a to be updated to incorporate all components of the Coastal Hazard Risk Management and Adaptation Plan set out in draft SPP 2.6.

1.2 JDA Hydro Local Water Management Strategy (LWMS) September 2012 -Informs Local Water Management Plan at subdivision.

Lodged with Development Plan Technical Studies and requested modifications: -Requires modification based on results of further consideration of storm surge events and 100 and 500 year combined event flooding Refer Attachment 11a.

Cossill and Webley 100 and 500 year combined event flooding and related documents including final plan of lots affected by Cross Lot drainage.

1.3 Mulataga Development Plan Engineering Services Report

Identifies the infrastructure requirements including:

Developer Agreements with Shire required to formalise

NB: The Shire will list all additional


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Cossill and Webley September 2012

-Site works and earthworks: While developer is seeking to retain existing landform as much as possible, fill required along coastal section, particularly around mouth of Mulataga Creek (shaded green on Attachment 11a), to minimise risk from storm surge and flooding; - Stormwater drainage: To retain natural landform, developer is proposing cross-lot drainage concept, whereby upstream lot drains to rear rather than the road, and through neighbouring downstream property to its road frontage. Considered in more detail below; - Roadworks. Roads will be designed in accordance with State-wide residential road standards and Shire of Roebourne requirements. 2.5m shared path widths should be specified. Construction of Millstream Road is to be addressed by agreement between developer and Shire regarding community infrastructure provision; - Wastewater: - Water supply: Recycled water pipe to be installed; - Electrical power supply; - Telecommunication; - Gas; and - Implementation and Staging

implementation.

documents submitted by the applicant for incorporation or further reference in Part 2 of the Development Plan and Part 3 Technical Studies.

1.3A Appendix A – Mulataga Preliminary Geotechnical

Field conditions Site Description

Further Geotechnical studies to be completed for definition of

Refer to comments above in relation to


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Investigation (Golders) Ground Conditions Groundwater In Situ Permeability Testing Laboratory Testing Proposed Development

Coastal Platform and delineation of Foreshore Reserve Area. This information to be provided to Shire of Roebourne as supplementary Geotechnical Report.

Damara independent review and other additional studies identified in the meeting with DoP held on 29th April 2013.

1.3B Bulk Earthworks Strategy Plan showing intended bulk earthworks Further plan by Cossill and Webley provided overlaying 100 year ARI overland flood storm event and 500 year ARI storm surge event contours. Applicant provided preliminary response to SPP 2.6 and SPP 3.4 for the combined 100 and 500 year ARI risk area.

The Bulk Earthworks Strategy plan to be modified upon resolution of Coastal Setback Distances, response to SPP 2.6 and SPP 3.4 and 100 and 500 year ARI with resolution of appropriate fill levels and risk mitigation / remedy works.

Subject to determination of the final coastal setback and Foreshore Management Reserve area and appropriate mitigation measures in a finalised Coastal Hazard Risk Management and Adaptation Plan as set out in draft SPP 2.6 for the MDP.

1.3C Cross Lot Drainage Technical Drawings

Schematic dwelling and site layout for Cross Lot Drainage. Supplementary information provided by applicant to show legal and engineering framework for Cross Lot Drainage [CLD] The issue of cross lot drainage is relevant to certain portions of the development area rather than across the entire area. These defined areas should require the drainage to be constructed and easements to be imposed as conditions of subdivision.

Amendments required to Part 1 and Part 2 of Mulataga Development Plan to make provision for areas where CLD apply. It is recommended the defined areas requiring cross lot drainage be incorporated into the statutory provisions and that a notation be added requiring the construction of drains and the imposition of

NB: The Shire will list all additional documents submitted by the applicant for incorporation or further reference in Part 2 of the Development Plan and Part 3 Technical Studies.


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As it is intended the drainage lines will become civil matters moving forward, it is considered that all affected properties should also have a memorial on the title advising purchasers of the obligations.

easements as a condition of subdivisions. A further notation requiring the areas affected by cross lot drainage requiring a memorial on the Certificate of Title advising prospective buyers of the existence and obligation of cross lot drainage being added.

1.2 Environmental Assessment Report Mulataga Residential Project, Karratha RPS Group June 2012

Existing Land Use Environmental Opportunities Mulataga Development Plan Implementation – has short and localised impacts. This report indicates no species of local or regional flora or fauna conservation significance across the Mulataga development plan area. Acid sulphate and mosquito management to be addressed at project design and construction management stages. Implementation will be vi:

1. Landscape Management Plan

(creek lines)

2. Foreshore Management Plan

3. Local Water Management

Strategy and Urban Water

Management Plans

Tables in report set out Environmental Objectives Nickol Bay Mangroves protection is

Mulataga Strategic Foreshore Management Plan 30th October 2012 lodged with Amendment 26 for Mystery Road Realignment, but not lodged with Mulataga Development Plan. This document is critical for the management of Foreshore Reserve area and the Nickol Bay Mangroves. Foreshore Reserve management must ensure whole of Foreshore management through to Bulgarra. This Plan to be modified on final determination of the Coastal Setback Distance/s and boundary of the Foreshore Management Reserve. Environmental Assessment Report Objectives to be

Mulataga Strategic Foreshore Management Plan 30th October 2012 to be finalised as outlined above.


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required. reflected in Landscape Management Plan including maintenance program for open space areas: modified and natural open space management.

1.5 Mulataga Development Plan Landscape Strategy 17th September 2012

-District and site overview -District context –rainfall, geology, soil types, vegetation, water and drainage -Circulation and linkages -Landscape Master Plan -Cultural Aspects -Urban Water Management -Creekline -Multiuse corridors -Public open space typologies -POS Strategy -Walkable Catchments -Vegetation Management -Weed Control -Water Strategies -Plant palette -Building local capacity Identifies significant indigenous cultural heritage sites Includes landscaping concepts for Aboriginal heritage sites, drainage lines, coastal foreshore node, school and community node, local parks and road reserves.. -Infrastructure Services requests a generally low maintenance approach to

Significant Natural vegetation areas, particularly along creek lines and culturally significant sites to be identified and protected in Subdivision applications and Open Space Management and maintenance programs. Elements of Mulataga Development Plan Landscape Strategy to be incorporated into Agreements with the Shire for implementation and staging of delivery. Implementation of MDP to include: a. Landscape and development guidelines for public open space designated for local recreation. b. Landscape and development guidelines for public open space designated for drainage including water sensitive urban design principles. c. Ongoing management plans,

Shire to Provide DoP with list of additional information supplied by applicant that should be incorporated into the review of these documents. Refer to Comments at D in Attachment 10b. NB: The Shire will list all additional documents submitted by the applicant for incorporation or further reference in Part 2 of the Development Plan and Part 3 Technical Studies.


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landscaping, with concentrated landscaping around areas of high public use. -Detailed POS plans to be provided at subdivision stage. Works and infrastructure to be provided by developer will be covered by agreement referred to above. Sets out Schema for Primary School / Education and Community Note Schematic The Shire has a responsibility to ensure the appropriate development and future management of public space in respect of cultural and heritage significance.

Maintenance programmes and timeframes for handovers for all public open space. d. Management plans relating to cultural heritage preservation and protection. e. Management plans relating to the foreshore.

2. Community, social and physical infrastructure related studies and strategies

2.1 Community Social and Economic Planning Recommendations Report Creating Communities September 2012

- Considers issues associated with different perspectives of Karratha as a place to work and Karratha as a place to live and encourages integrated approach. -Community Overview: -Economic Overview: -Planning for People: -Challenges and Opportunities -Urban Design Recommendations -Appendix 1 Community Context -Appendix 2 Planning Design Considerations and Recommendations

Developer commitments to community facilities, including staging, to be set out in agreement between developer and Shire

Shire to Provide DoP with list of additional information supplied by applicant that should be incorporated into the review of these documents.

2.2 Transport Assessment Report – Existing Situation Further consultation required Shire to Provide DoP


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Transcore – September 2012

Opportunities and Constraints Proposed Situation Traffic Assessment Public Transport Pedestrian and Cyclists To accommodate both pedestrian and cyclist movement as well as prams, wheelchairs gophers and the like, the minimum shared path width should be 2.5 metres.

with Main Roads to address potential impacts upon Millstream Road/Dampier Highway especially Karratha Road intersection, Coastal Road (Mystery Road) and Private Road with access to mining area to the east of Mulataga suburb. Transport Assessment Report to be amended and resubmitted to the Shire to comply with Shire of Roebourne specifications for road widths to allow for service vehicles, sufficient on street and off street parking, and widths of shared pedestrian and cycle pathways. A detailed path’ network plan should be incorporated into the Transport Assessment Report showing street profile and paths constructed to the Shire’s specifications.

with list of additional information supplied by applicant that should be incorporated into the review of these documents.

Part 2 Mulataga Development Plan

New section – to list all Technical Documents prepared to support lodged Development Plan

Relationship of Part 2 Explanatory Report to all Technical Documents

Need a strong relationship between all Technical Reports, Development Plan and other key planning instruments:

- Transect Areas =>design guidelines

- Density Plan/s => DP dwelling

Endorse Explanatory Report as part of the Development Plan. Show a clear link in each section of the Explanatory Report to the Further Documents and Management

Shire to Provide DoP with list of additional information supplied by applicant that should be incorporated into the


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targets; and - Density Plan/s and Detailed

Area Plans => DP and Technical documents

Plans specified in the Development Plan.

review of these documents.

Include in above list of all other Technical Documents prepared to support Development Plan

Flora, Vegetation and Fauna Assessment, Indigenous Cultural Heritage, Foreshore Management Plan and 2D flood study

These key technical reports are not included in list of Technical Documents tabled to support Development Plan.

Recommend other technical documents be included in list of Technical Documents supporting the Development Plan

Sections of Part 2

2.0 District Context Figure 5 shows overall district context. Page 16 sets out important lot and dwelling yields Figure 7 District Context Structure

District Context Structure shows longer term development of the district as per the Karratha City of the North Plan.

Explanatory Report – adopted as non statutory part of Structure Plan, with key components within it to be acknowledged in the Development Plan.

a) Objectives b) District Context

Structure c) Yield details d) Local context plan e) other

3.0 Site Context Technical support documents should be tightly correlated in the Site Context in Explanatory Report. With specific reference to Technical studies to guide subdivision and development – potentially through transect table. Query statement in 3.1.7 that fifteen species of conservation significant

Cross reference Technical reports in Site Context component of Development Plan. In Development Plan, specify that Technical Reports to be taken into account in subdivision and development applications and more specific Management Plans

Shire requests cross reference is made to the Technical reports in the Site Context component of Development Plan. Shire requests the Development Plan, specify that Technical


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vertebrate species, yet conclusion no species of regional or local significance occurring in Environmental Assessment Report. Fundamental contradiction to be resolved. Need to tightly correlate Technical Studies with more specific Management Plans and Detailed Area Plans.

and Detailed Area Plans. Potential to further develop Transect Plans to perform the role of design criteria, connecting Technical reports with subdivision and dwelling applications.

Reports to be taken into account in subdivision and development applications and more specific Management Plans and Detailed Area Plans.

3.2 Coastal Vulnerability

Refers to MP Rogers Report: Storm Surge – a 100 year planning horizon incorporating a 100 year recurrence interval event is used to guide development levels within WA. Results from the KCVS suggest a level of 7.0m AHD is required during the 100 year event, including potential effects of climate change.

SPP 2.6 and SPP 3.4 both apply. Dept of Water advice to SoR 27 Feb 2013, that for planning, the 100 year ARI / 500 year ARI storm surge and the 100 year ARI catchment flooding (using the appropriate downstream condition) do need to be combined to produce the appropriate risk mapping. Dept of Planning advises that fill levels as proposed are not satisfactory as the coastal setback should be set sufficient to not require fill.

6. Specification of the Foreshore Reserve and Coastal Setbacks both have significant boundary and development control implications. Resolution of Coastal Setbacks and Foreshore reserve and risk management plan for combined risk areas to be reflected in an amendment to this part of the Explanatory Report. Delineation of residential areas and proposed cut and fill levels across the site require further assessment following risk mapping and definition of Foreshore Reserve and Coastal Setbacks. Figure 13 cannot be accepted by SoR until the risk mapping information and consensus

NB: The Shire will list all additional documents submitted by the applicant for incorporation or further reference in Part 2 of the Development Plan and Part 3 Technical Studies.


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on appropriate response to it is achieved with DoT and DoP and DoW.

3.3 Hydrology Local Water Management Strategy Key Principles Table at p30 Water supply and conservation design objectives include investigation of opportunities for waste water recycling and reuse for ex-house POS use.

Shire has demonstrated arrangements for use of recycled water for public open spaces and verges. Specific infrastructure is required to enable this. Cross Lot drainage proposal requires significant elaboration.

The LWMS is not recommended to be accepted by Shire until the implications of the combined risk mapping are assessed in terms of drainage and stormwater management and cross lot drainage infrastructure and coastal setbacks including fill levels are confirmed by WAPC.

The Shire requests that specific areas affected by cross lot drainage to be shown on a supporting map. Detailed Area Plans to be prepared for these areas. Infrastructure provision and relevant aspects of cross lot drainage to be included in statutory provisions.

3.4 Heritage 58 sites of significance within the Development Plan area. Further work required to define sites and their significance with permission for urban development being sought under S18 of the Aboriginal Heritage Act. Development Plan [Further Documents and Management Plans] specifies only 18 Aboriginal heritage surveys to be undertaken.

Shire requires Site surveys to lead to an Aboriginal Heritage Management Plan to guide urban development, including management of open space and foreshore reserve areas. Subdivision and development applications must incorporate details for appropriate management.

Opportunities for Indigenous employment to form subject of Agreement between Shire and Developer as per TPS8 Objectives.

Shire requests section 11. Statutory provisions [Further documents and Management Plans] to specify Aboriginal Heritage Management Plans to further advise the Landscape Strategy and Landscape and Public Open Space Management Plan.


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3.5 Transport Figure 16 shows Karratha Future Transport Network Figure 19: Indicative Street Layout Figure 26 shows road hierarchy.

More detailed road network plan should be specified in the Development Plan. Confirmation needed for timing of road from Coastal Node to Millstream Road. Figure 16: Karratha Future Transport Network Figure 19 is Indicative Street Layout

The Shire requests a) inclusion of Figure 19: Indicative Street Layout at this point in the document; b)increasing the size of Figure 16; c) inclusion of detailed Mulataga road network plan in the Development Plan; and d) consolidation of 4.9 Movements Network and Figure 26 into the Transport and Access section of this report.

3.6 Engineering and Services

Require agreement with Shire to specify all engineering and service infrastructure works, and what will be funded by the proponent – Mirvac, LandCorp, Shire or other parties.

Proponent to enter into an Engineering and Service Infrastructure Works Implementation Agreement with the Shire to specify:

- what works - when required - who to undertake;

and - who to pay for.

The Shire requests the Proponent to enter into an Engineering and Service Infrastructure Works Implementation Agreement with the Shire.

3.7 Community and Recreation

Require agreement with Shire to specify all recreation, open space and community facilities to be provided and what will be funded by the proponent – Mirvac, LandCorp, Shire or other

11.b Proponent to enter into an Recreation, Open Space and Community Facilities Agreement with the Shire:

- what works?

The Shire requests the proponent to enter into an Recreation, Open Space and Community Facilities


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parties. - when required? - who to undertake?

And - who to pay for?

Agreement with the Shire.

3.8 Activity Centres/Employment

Figure 7 is District Context Structure in Section 2.

Recommend inclusion of paragraph/s to explain future district centre and link to District Context Structure Map in Section 2.

The Shire requests the inclusion of paragraph/s to explain future district centre and link to District Context Structure Map in Section 2.

3.9 Neighbourhood Design and Housing

3.9 and 4.3 both headed Neighbourhood Design and Housing

3.9 makes no reference to transects. Merge text in 3.9 into 4.3?

Merge 3.9 and 4.3 or Cross reference transects in section 3.9 and removal of the duplicated headings. Pursue development of transect table in Development Plan as design guidelines.

The Shire requests the merger of 3.9 and 4.3 or Cross reference to transects in section 3.9 and removal of the duplicated headings.

4.0 Development Plan Structure

This section reflects the Development Plan as lodged.

Recommend Section 4 be updated following amendment to Development Plan as requested in Table 10.b

The Shire requests Section 4 be updated following amendment to Development Plan as requested in Table 10.b

This section also reflects Technical Studies key findings and recommendations

Recommend Section 4 be updated following amendment to Technical Studies as set out above in this Table.

The Shire requests Section 4 be updated following amendment to Technical Studies as set out above in this Table.

4.1 Development Plan Structure

Activity Centres include Coastal Node and Education

Confusion in two terms – activity centres and nodes. Choose one –

Recommend use of the term Activity Nodes rather than

The Shire requests use of the term Activity


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and Community Node prefer Activity Nodes. Centres. Recommend spelling and grammar check throughout all documents.

Nodes rather than Centres throughout the documentation; and that a thorough spelling and grammar check be undertaken throughout the Development Plan and all supporting documentation.

4.2 Transect Zones Transect Zones operate differently to conventional scheme zones. T1: Nature Conservation T3: Neighbourhood Living T4: Town Living T5: Town Centre

Use of term Zone conflicts with the use of the term in the Planning Scheme. Transects should achieve more than density categories. No immediately useful purpose evident for the items listed in the Transects table in the Development Plan. How do transects link to detailed area plans, subdivision or development applications? Prefer Transect criteria to act aas design guidelines. If design guidelines, then these should be elaborated on in each transect as key criteria/design outcomes for inclusion in detailed area plans, subdivision or development applications and management plans. While not included in the Mulataga Development Plan, Transect T2 should be included in table at 4.2.3 enabling possible application elsewhere in Karratha.

Highly recommend clarify the practical application of transect table provisions in detailed area plans, subdivision or development applications and management plans. Include details of T2 Natural Living in 4.3.2 The Transect at Mulataga Remove the term Zone in relation to Transect throughout all documents and plans.

The Shire requests the proponent clarify the practical application of transect table provisions in Detailed Area Plans, subdivision or development applications and management plans in the Part 2 Explanatory Report.

Mulataga Master Figure 19 Indicative Road


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Plan Layout

Figure 20 Example of Detailed Area Plan

No reference to Detailed Area Plan requirements of 7.2.14 in TPS8.

Detailed Area Plans to meet the requirements of TPS8 section 7.2.14. plus stormwater and drainage management plan showing cross lot drainage as appropriate.

The Shire requests Detailed Area Plans to meet the requirements of section 7.2.14 of TPS8.

4.4.1 Education and Community Node

Figure 21 Indicative Layout Education and Community Node shows Approx. 4h in size, collocated with open space.

Recommendations in Community, Social and Economic Planning Report requires action plan.

Agreement/s to be formulated for implementation of community, social and economic report recommendations.

The Shire requests the proponent to enter into agreements pertaining the Development Plan implementation and appropriate development contributions under Clause 9.1 of TPS8.

4.4.2 Coastal Node Approx. 4.5ha in gross site area. Plan 1 shows large area of T5 Town Centre with densities of R40 – R100 around Coastal Node – unspecified area,

Detailed Area Plan to cover the whole of Coastal Node and surrounding high density area.

The Shire requests an expansion of the area covered by the DAP for the Coastal Node to include all high density areas surrounding the Node.

5.Implementation Recommend provision of adoption of Development Plan Part 1 and non Statutory Part 2, and receipt of Technical Studies, to be accompanied by provision for CEO to enter into

While the Shire appreciates the need for flexibility in implementation, it is requested that the applicant provide an indicative staging plan


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Agreement/s for all things related to finalisation of the Development Plan and associated documents, unless major amendments; and Shire Agreements with Developer for community, social and infrastructure provision, staging, and other matters for MDP implementation.

for inclusion in Part 2. In the preparation of an indicative staging plan the Shire requests Mirvac to discuss emergency evacuation arrangements pertinent to each staging of development with the Dept Fire & Emergency Services.

Updated May 2013


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12 STRATEGIC PROJECTS & INFRASTRUCTURE

12.1 2012/13 BUDGET AMENDMENT TO ALLOCATE FUNDS FROM FOOTPATH &

KERB MAINTENANCE ACCOUNT TO CAPITAL WORKS ACCOUNT

File No: CP.248

Responsible Executive Officer: Director Strategic Projects & Infrastructure

Reporting Author: Executive Manager Infrastructure

Date of Report: 18 April, 2013

Applicant/Proponent: Infrastructure Services


Attachment(s) Nil

PURPOSE To request Council endorse an amendment to the 2012/13 budget to allow for the allocation of $290,000 from the Footpath and Kerb Maintenance Account number 642800 to Capital Expenditure Account number 945844 – Footpaths Dampier Highway Stage 2. BACKGROUND Following a review of the 2012/13 Budget in September 2012 an amount of $3.3 million was identified as surplus. Having regard to the Strategic Community Plan 2012-2022 Council determined an amount of $310,000 be allocated to the Shire’s footpath network. In February 2013 Council resolved (Resolution 152401) That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. ADOPT the following order for prioritising repairs/improvements as identified in the

Shawmac Report dated 13 June 2012:

Account Number Job Number Budget Allocation Projects / Tasks 428200

642800

$6,400.00

North eastern corner of Turner St:

$1,200.00

North eastern corner of Samson Way

$5,000.00

Northern verge of Gawthorne Drive adjacent primary school

$3,700.00

South western corner of Gawthorne Drive at Shadwick Drive Junction


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$3,700.00

South eastern corner of the Miles Loop, Armstrong Drive, Buchanan Circuit roundabout

$290,000.00

Stage 2 Shared pathway Broadhurst Road to Burgess Road to compliment Stage 1 path of the Dampier Highway Streetscape Project

2. ENDORSE the construction of a shared pathway on the northern side of Dampier

Highway from Broadhurst Road west to Burgess Road. Consequently a total sum of $310,000 was allocated to the Footpath & Kerb Maintenance Account Number 642800. Upon implementation of the repairs/improvements program endorsed above it was deemed the funds allocated to Stage 2 of the shared pathway from Broadhurst Road to Burgess Road would more appropriately be allocated to a capital program account. As a result Council is now requested to endorse the following amendment to the 2012/13 budget to allow the allocation of $290,000 from the Footpath and Kerb Maintenance Account 642800 to Capital Expenditure Account 945844, resulting in a Nil impact on the established budget surplus/deficit.

Job No Account/Job

Description

Current

Budget

(2012/2013)

(Inc)/Dec Proposed

Amended

Budget

Reason

642800 Footpath &

Kerb

Maintenance

$383,833 $290,000 93,833 The sum of $290,000 to be

allocated to Capital

Expenditure Account Number

945844

945844 Capital

Expenditure

$000,000 ($290,000) $290,000 Allocation from Footpath &

Kerb Maintenance 642800

Income line

Total $383,833 $000,000 $383,833

LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of low significance in terms of Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION No Councillor Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required.


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STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The proposed budget amendment will result in a nil impact on the forecast Budget surplus/deficit. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 1.a.2.2 Maintain Shire infrastructure that the community needs Our Services: 1.a.2.4.1 Maintain and renew road and pathway infrastructure RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Absolute Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by ABSOLUTE MAJORITY pursuant to Section 6.8 of the Local Government Act 1995 RESOLVES NOT to ENDORSE the budget amendment to allocate $290,000 from the Footpath & Kerb Maintenance Account 642800 to Capital Expenditure Account number 945844. CONCLUSION Council’s Resolution Number 152401 was acted upon and the amount of $310,000 identified as surplus in the 2012/13 September quarter review was allocated to the Footpath & Kerb Maintenance Account 642800. Subsequent to this the amount of $290,000 allocated to Stage 2 of the shared pathway that forms part of the Dampier Highway Streetscape Upgrade project has been identified as a capital expenditure item and accordingly Council is requested to endorse the allocation of these funds to Capital Expenditure Account 945844.


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Res No : 152503

MOVED : Cr Lally SECONDED : Cr Saylor That Council by ABSOLUTE MAJORITY pursuant to section 6.8 of the Local Government Act 1995 resolves to ENDORSE the budget amendment to allocate $290,000 from the Footpath & Kerb Maintenance Account 642800 to Capital Expenditure Account number 945844 – Footpaths Dampier Highway Stage 2.

Job No Account/Job

Description

Current

Budget

(2012/2013)

(Inc)/Dec Proposed

Amended

Budget

Reason

642800 Footpath &

Kerb

Maintenance

$383,833 $290,000 $ 93,833 The sum of $290,000 to

be allocated to Capital

Expenditure Account

Number 945844

945844 Capital

Expenditure

$000,000 ($290,000) $290,000 Allocation from Footpath &

Kerb Maintenance

642800 Income line

Total $383,833 $000,000 $383,833

CARRIED



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12.2 KARRATHA AIRPORT ROADWAY EXTENSION BUDGET AMENDMENT

File No: TT.87


Reporting Author: Project Manager


Applicant/Proponent: Project Manager


Attachment(s) Lease Layout Plan

PURPOSE This report seeks consent to transfer surplus funds from the concluding Karratha Airport HV/LV Upgrade project and create a new account to fund two road extension projects within the Airport in the 2012/13 financial year. BACKGROUND Current infrastructure upgrade projects and the pending relocation of the Shire Workshop at the Karratha Airport will require new installation and structures to be located on previously undesignated land parcels beyond the extent of the original road network. The need to create two new access roadway extensions to allow safe and clean access/egress to these new installations is seen to be a necessary requirement as a consequence of the planned expansion of the Karratha Airport. The Master Plan shows the intent to develop the airport reserve in an Easterly direction; the proposed new sections of roadway are on the proposed future road alignment. The works are proposed to be carried out directly through the Shire Works Department and following a meeting with Infrastructure Services it was advised that the capacity to complete the works in 2012/13 was both possible and the preferred timing. Should Council support the development the rational for transferring the funds from the HV/LV upgrade project is based on four main issues;

1. The Karratha Airport HV/LV Upgrade project is anticipated to reach Practical Completion on 9 May 2013 pending submission of various documentation.

2. The Karratha Airport HV/LV Upgrade project is funded from the Airport Reserve and at present a probable saving of $700,000 will be realised on the Project Budget.

3. Council has been requested to consider the same road construction projects, to be funded in the 2013/14 Budget

4. The Shire has the capacity to complete the works within the current financial year An indication of cost for the roadway construction is supported by a quote from the Shire preferred contractor, being $347,650.00 to form a total of 400m of roadway construction. Comment from the Shires Infrastructure Services department has suggested that the cost could be further reduced if undertaken directly by the Shire’s Works department with Bayly Avenue estimated at $236,541 and Norman Road $78,847. For the purposes of establishing a budget the contractors figure has been utilised.


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The need to have the works carried out prior to the cyclone season is seen to be a relevant factor as the current surface is only accessible during dry weather conditions. The engagement of the Shires preferred contractor is subject to various external matters which at this moment in time prevents confirmation of an exact schedule to carry out the works, which are seen to be “minor works” in the scale of projects.. The facilities that would receive the benefit from the new roadway construction are:

LA48: The new Shire workshop (Norman Road)

SS8: New Sub-station referred to as “Air Services Sub-station. (Norman Road)

LA46: The new waste water treatment plant. (Bayly Avenue)

LA47: The new water storage area (Norman Road)

LA43/LA44/LA45: Newly created land parcels (Bayly Avenue) LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of low significance in terms of social issues / economic issues /environmental issues /cultural & wellbeing issues /parties affected issues/Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place between Infrastructure Services and the Strategic Projects Office. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS A Budget Amendment is required to be supported by Absolute Majority POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The proposed budget amendment outlined in the table below would result in nil impact on the Budget surplus / deficit. Acc No

Job

No

Account/Job

Description

Current

Budget

(2012/13)

(Inc)/Dec Proposed

Amended

Budget

Reason

946007 N/A Low Voltage

Power Upgrade

$5,378,259 -$347,650 $5,030,609 To reduce the 2012/13 project

budget to fund associated Airport

Road Construction works

New N/A Airport

Roadway

Construction

$0 $347,650 $347,650 To fund the extension of two

existing roadways at the Karratha

Airport.

STRATEGIC IMPLICATIONS This item is relevant with the Shire’s approved Strategic Community Plan 2012 - 2022 and Corporate Business Plan 2012 - 2016. In particular the Operational Plan 2012-2013 provides for this activity: Our Program: 1.a.2.4 Maintain Shire infrastructure necessary to meet the

community needs.


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Our Services: 1.a.2.4.1 Maintain and renew road and pathway infrastructure

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is a positive impact on the capacity for these works to be completed in the 2012/13 financial year. Infrastructure Services have advised that they have spare capacity within the Works department to undertake this project by the end of this financial year. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Absolute Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 6.8 of the Local Government Act 1995 RESOLVES NOT TO APPROVE the Budget Amendment to construct the extension to Bayly Avenue and Norman Road at the Karratha Airport and CONSIDER these projects in the 2013/14 Budget. CONCLUSION The Karratha Airport is undergoing planned expansion to various infrastructure and building works and the need to access these new facilities with serviceable roadway is seen to be a natural progression of the expansion as highlighted in the Master Plan 2013. The opportunity to have the works carried out within the 2012/13 financial year by direct Shire engagement is seen to be advantageous. Additionally funds will available from the completion of the HV/LV project, with the surplus either being returned to Airport Reserve or redistributed to other Airport related Capital projects. Council Officers recommend the project and subsequent Budget Amendment be approved to enable the timely completion of this associated project from within the Shires existing resources.


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Res No : 152504

MOVED : Cr Bertling SECONDED : Cr Long That Council by ABSOLUTE Majority pursuant to Section 6.8 of the Local Government Act 1995 RESOLVES to ENDORSE the transfer of funds from the Karratha Airport HV/LV Upgrade project to a new Airport Road Construction Account to fund the construction of roadway extensions to Bayly Avenue and Norman Road at the Karratha Airport in the 2012/13 financial year, that results in a nil impact on Councils forecast surplus or deficit as follows; Acc No

Job

No

Account/Job

Description

Current

Budget

(2012/13)

(Inc)/Dec Proposed

Amended

Budget

Reason

946007 N/A Low Voltage

Power Upgrade

$5,378,259 -$347,650 $5,030,609 To reduce the 2012/13 project

budget to fund associated Airport

Road Construction works

New N/A Airport

Roadway

Construction

$0 $347,650 $347,650 To fund the extension of two

existing roadways at the Karratha

Airport.

CARRIED



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12.3 SCOPE DEFINITION AND SITE ANALYSIS FOR THE PROPOSED KARRATHA CIVIC PRECINCT

File No: CP.358


Reporting Author: Director Strategic Projects & Infrastructure




Attachment(s) Draft Karratha Civic Precinct Scope Definition and Site Analysis Report prepared by Thinc Projects - copy provided upon request

PURPOSE For Council to consider the recommendations of the Karratha Civic Precinct Scope Definition and Site Analysis report. BACKGROUND In December 2012 Thinc Projects were engaged to prepare a Scope Definition and Site Identification report for a proposed new Civic Precinct, a key infrastructure development identified in the Karratha City of North Plan. In broad terms the Civic Precinct is to accommodate community, cultural and civic requirements for the next 40 years for the Shire including: • Pavilion space (for meetings, functions, exhibitions, etc); • Multi-purpose meeting rooms; • Kitchens; • Art studios and gallery; • Shire/Council Chambers; • Shire Offices; • Community Library; • Theatre; • Car Parking; and • An open space where large facilities or special events can spill out, thereby

providing an inside/outdoor facility. The scope of works included; • Review the proposed scope and scale of development and identify issues,

opportunities and efficiencies and provide comment in relation to potential cost and operational implications;

• Review existing Shire office arrangements against contemporary standards; • Benchmark like local government civic precinct developments; • Review current or proposed developments impacting the scope; • Prepare a preliminary facility design brief including an area schedule and order of

cost estimate; • Investigate five nominated sites to locate the proposed development; • Develop a rationale to enable site option technical assessment; and


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• Complete the preliminary assessment of each site providing a description to justify the rationale of assessment.

Thinc projects have now submitted their final report (attached) for Councils consideration.

In preparing recommendations the report has considered; a. Facility comparison - a comparative summary of “like” local government civic

precinct developments (centres of high growth with similar responsibilities in infrastructure provision and service delivery)

b. Facility requirements – determination of the likely scale and nature of the Civic Precinct (related support infrastructure) and associated land area needed to serve future community, cultural and civic requirements;

c. Site Assessment – assessment of the location and approximate extent of the sites requiring comparison and the conduct a high level on-site visual assessment to determine the nature of any existing facilities, landform, nearby terrain and obstacles.

d. Evaluation Criteria– application of technical evaluation criteria and weightings to inform site assessment. Technical evaluation includes:

• an assessment of each subject site against the technical evaluation criteria

to determine a magnitude score reflecting the benefit of each site in relation to the criteria;

• weighting of magnitude scores to determine a score for each site reflecting the technical suitability for future development of the Civic Precinct; and

• Identification of preferred site from the above assessment process. Scope Recommendations The first stage of review was to confirm a preliminary scope. The report recommends a combination of Municipal and Cultural facilities and indicative sizes with regard to adhering to principles of joint use to maximise building areas where feasible. The proposed scope includes; Municipal Facilities Staff Offices 2955m2 Council Chambers 175m2 Cultural Facilities Library 800m2 Arts centre 314m2 Theatre (Performing Arts) 1219m2 Outdoor Event Space Additional provisions for car parking for staff and visitors have been allowed. Site Identification Four subject sites were identified and assessed for suitability to accommodate the full extent of the municipal and cultural facility development. In addition, a further three development options have been explored which involves splitting elements of the proposed development between two of the subject sites, ultimately resulting in a total of seven development options.


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The sites identified for assessment included the following;

The existing Shire Administration Office and Administration Annex;

The future Sharpe Avenue South development;

The proposed Quarter development by Mirvac, on Sharpe Avenue; and

The site west of Caltex Petrol Station on Bathgate Road, Tambrey.

The further three combined development options included

Library development at the proposed Quarter development by Mirvac, on Sharpe

Avenue. Balance of Municipal and Cultural development at the existing Shire

Administration Office and Administration Annex.

Library and Municipal development at the proposed Quarter development by

Mirvac, on Sharpe Avenue. Balance of Cultural development at the future Sharpe

Avenue South development.

Municipal and Cultural development at the existing Shire Administration Office and

Administration Annex. Cultural facility development at the future Sharpe Avenue

South development.

Report Recommendations and Considerations Based on an assessment of the criteria established and outlined with the report, a preferred development option was derived. This includes;

Site 1 Existing Shire Offices Develop Municipal and Administration offices and Council Chambers

Site 2 Sharpe Avenue, South Develop Arts Centre, Theatre, Pavilion Space, Outdoor Event Space

Site 3 Sharpe Avenue (The Quarters)

Develop Library

In preparing a recommendation it is important to note that a series of permutations exist considering that the Shire has not secured the Sharpe Avenue South site nor has any detailed negotiations occurred with the proponent of the Quarters development. With this in mind a series of strategies and contingencies are required to guide progress over the coming months. The report details further, however principally the next stage in this project entails

1. The Shire commences negotiations with the State Government in respect to

securing tenure over 1.3 hectare site at Sharpe Avenue, South for the purposes of

cultural facility development;

2. The Shire commences negotiations with Mirvac in respect to securing tenure over

the ground floor of Building 2 at The Quarters development for the purposes of

library development; and

3. Based on the outcomes of above, the Shire develops consultant briefs to procure

the relevant technical consultancies to assist in the development of concept master

plan and feasibility documentation.


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LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of high in terms of social issues / economic issues /environmental issues and cultural & wellbeing issues so the development of Municipal and Cultural facilities enhance Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place between Councillors and Officers with project updates being presented to Councillors at Briefing Sessions during the course of preparing the report. COMMUNITY CONSULTATION No community consultation is required at this stage. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Council has allocated $125,000 in the 2012/13 Budget towards preliminary planning for the new Civic precinct. A further $600,000 is included in the draft 2013/14 Budget to progress feasibility and technical studies for each proposed development. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: Deliver Projects of Strategic Importance to the Shire Our Services: Provide support to project initiators in the development of project

concepts through to finalisation of the project brief stage Project for 2012/13: Plan for the Karratha Civic Precinct RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation.


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Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to RECEIVE the Scope Definition and Site Analysis Report for the proposed Karratha Civic Precinct and propose a series of amendments to the reports recommendations CONCLUSION The need for increased municipal facilities is seen as critical to the development of the Shire of Roebourne and its ability to accommodate staff and Council. In addition, cultural facilities provide for the community a sense of place and activity. The Scope Definition and Site Analysis Report for the proposed Karratha Civic Precinct provides for a strategic direction in the development of those facilities required to service the Shire of Roebourne. In order to enable the proposed developments to proceed, a series of negotiations are required to consider what terms and conditions may apply to securing land tenure, in the case of a Cultural Precinct, or leasing or purchasing facilities as part of the Quarters development for the development of a Library. It is therefore recommended that the Shire now progress this intention and subject to the outcomes of those negotiations make a firm commitment towards the development of Municipal and Cultural facilities based on the recommended outcomes contained in the Scope Definition and Site Analysis Report for the proposed Karratha Civic Precinct report.


Res No : 152505

MOVED : Cr Long SECONDED : Cr Smeathers That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to; 1. INSTRUCT the Chief Executive Officer to progress negotiations with the State

Government and report back to Council on options and the process to secure

land tenure for the 1.3 hectare parcel of land at the intersection of Sharpe

Avenue and Dampier Highway for the purpose of developing a Cultural

Precinct.

2. INSTRUCT the Chief Executive Officer to progress negotiations with Mirvac

and report back to Council on options to lease or purchase facilities proposed

with the Quarters development for the purpose of providing a Library facility.

CARRIED



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12.4 KARRATHA AIRPORT WORKSHOP LA48 RFT 20-12/13

File No: CP.424/CM.114


Reporting Author: Project Officer


Applicant/Proponent: Project Officer, Strategic Projects


Attachment(s) Confidential Tender Evaluation Report

PURPOSE To seek Council's endorsement of a successful tenderer for Tender RFT 20-12/13 Karratha Airport Workshop LA48. BACKGROUND At the Ordinary Council Meeting held on 18 March 2013, Council resolved to:

1. ADOPT the project budget of $1,219,000 noting that further funds will be required to be considered for inclusion in the 2013/14 budget.

2. INVITE TENDERS for the design and construction of the Karratha Airport Workshop LA48 in accordance with the Karratha Airport Workshop LA48 Functional Design Brief as outlined in ATTACHMENT 1.

3. APPOINT Bianca MacLachlan as Superintendent in the terms of AS 4902 – 2000 General Conditions of Contract for Design and Construct subject to compliance with all Council Procurement Policies and Procedures and the Local Government Act and Regulations.

Tenders were advertised in the West Australian on 23 March 2013 and closed 17 April 2013. Six tenders were received by the closing date.

ISSUES The tenders were evaluated by a three person panel comprising of:

Bianca MacLachlan, Project Officer

Sean Shields, Project Manager

Allan Wright, Manager Airport Operations The tenders were first assessed for compliance with the tender documents. The tenders were then assessed against the qualitative criteria that were weighted. The criteria and associated weightings were:

Construction Programme 10% Relevant Experience and Capability 40% Price 50%


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A detailed summary is attached, as the Confidential Evaluation Report. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of high significance, both economically and in terms of Council’s ability to effectively perform its role, as it seeks to appoint a tenderer to construct a new ARO workshop. This will effectively free up land currently accommodating the existing workshop, enabling the expansion of the car park area to the east of the current car park site, as per the Karratha Airport Master Plan (the Master Plan). COUNCILLOR/OFFICER CONSULTATION Consultation has taken place between Officers by way of the tender evaluation process. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Tenders were called in accordance with Section 3.57 of the Local Government (Functions and Administration) Regulations. The Form of Contract to be utilised to engage the preferred tenderer will be AS 4902-2000 General conditions of contract for Design and Construct. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS A capital allocation of $1m was approved for the delivery of this facility in the 2012/13 budget. Council also noted at the Ordinary Council Meeting held 18 March 2013 that a revised project budget of $1,219,000 will require further funding consideration in the 2013/14 Budget which will be established upon the award of this tender. The recommended tenderer is within the pre-tender estimates and therefore it is anticipated that the project can be delivered with Councils Budget allocation. STRATEGIC IMPLICATIONS This item is consistent with Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 1.a.2.7 Deliver projects of strategic importance to the Shire Our Services: 1.a.2.7.2 Provide support to project initiators in the

development of project concepts through to finalisation of project brief stages

Project 2012/13: Plan for the Airport Workshop RISK MANAGEMENT CONSIDERATIONS Council has a commitment under the Master Plan to expand the car park to provide for future growth and to afford facilities consistent with the upcoming Karratha Airport Terminal Redevelopment. Relocating the workshop will allow for this expansion to take place and will ensure Council is delivering on the recommendations of the Master Plan. It is noted however that the Master Plan is currently subject to review. IMPACT ON CAPACITY There is an impact on capacity and resourcing to carry out the Officer’s recommendation.


Page 275

The project will be overseen by the Director of Strategic Projects and Infrastructure. The Manager Airport Operations and Airport Compliance Coordinator will be involved in the Project Reference Group in order to be kept informed of progress impacting Airport operations, and transmit necessary communications to/from the ARO team. Project Management responsibilities will be absorbed internally by the Strategic Projects Department, specifically Bianca MacLachlan, Project Officer, and Sean Shields, Project Manager. RELEVANT PRECEDENTS The Shire is currently committed to a number of Design and Construct contracts that are under the management of the Strategic Projects department. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to NOT support the Officers recommendation and reject all Tenders. Option 3 That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to NOT support the Officers recommendation and propose an alternate Tenderer. CONCLUSION Tenders have been invited for the design and construction of the Karratha Airport Workshop LA48 in accordance with the Request for Tender approved by Council at its meeting held 18 March 2013. The Evaluation Panel believes that the recommended tenderer provides the most cost-effective option and is seen as an appropriate solution to the project requirements. The recommended tenderer also offers the most suitable experience, presenting three significant and highly relevant projects, two of which are located at the Karratha Airport.


Res No : 152506

MOVED : Cr Long SECONDED : Cr Lally That Council by SIMPLE Majority pursuant to Section 3.57 of the Local Government Act, 1995 RESOLVES to APPOINT Northwest Shedmasters Pty Ltd ABN 70 307 337 299 to undertake RFT 20-12/13 Karratha Airport Workshop LA48 for the price of $945,750.

CARRIED



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Page 277

13 ITEMS FOR INFORMATION ONLY

INFORMATION ONLY ITEMS - APRIL 2013 Responsible Officer: Chief Executive Officer Author Name: Minute Secretary Disclosure of Interest: Nil

REPORT PURPOSE To advise Council of the information items for April 2013. VOTING REQUIREMENTS Simple.

RECOMMENDATION / COUNCIL RESOLUTION Res No : 152507

MOVED : Cr Long SECONDED : Cr Lally That Council note the following information items:

13.1 Shire President’s Mail

13.2 Register of Documents Stamped with the Shire’s Common Seal

13.3 Tabled Correspondence

13.4 Non-Statutory Donations for period ending 30 April 2013

13.5 Building Statistics

13.6 Planning Decisions Issued – 26 March – 6 May 2013

13.7 JDAP Applications 26 March – 6 May 2013

13.8 Cossack Family Day

13.9 Lease Renewal Early Childhood Services

13.10 Yaburara Heritage Trail Advisory Group Meeting Minutes

13.11 Ranger Services Statistics

13.12 Environmental Health Statistics

13.13 Roebourne Advisory Group Meeting Minutes

CARRIED



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13.1 SHIRE PRESIDENT’S MAIL

Responsible Officer: Chief Executive Officer Author Name: EA to CEO & Shire President Disclosure of Interest: Nil

REPORT PURPOSE There was no correspondence for the month of April.


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13.2 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL


REPORT PURPOSE To advise Councillors of documents, as listed below, that have been stamped with the Common Seal of the Shire of Roebourne since the last Council Meeting.

DATE DOCUMENT

11/04/2013 Shire of Roebourne Town Planning Scheme No. 8 Amendment No.28


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13.3 TABLED CORRESPONDENCE


REPORT PRUPOSE To advise Council of the tabled correspondence:

Date From Subject Details

03/04/2013

STATE LIBRARY OF WESTERN AUSTRALA

ENCLOSED COPY OF THE STATE LIBRARY OF WESTERN AUSTRALIA'S STRATEGIC DIRECTION 2013-2017

04/04/2013

FEDERAL COURT OF AUSTRALIA

VALERIE HOLBOROW (NEE COSMOS) AND OTHERS ON BEHALF OF THE YABURARA AND MARDUDHUNERA PEOPLE -V- THE STATE OF WESTERN AUSTRALIA AND OTHERS - FILE WAD127/97 - ENCLOSED COPY OF THE ORDERS MADE ON THE 2 APRIL 2013 - THE COURT ORDERS THAT THE CASE MANAGEMENT CONFERENCE BE ADJOURNED TO 28 JUNE 2013

04/04/2013

DEPARTMENT OF LOCAL GOVERNMENT

ADVISING THAT THE WA TRAINING AWARDS 2013 ARE NOW OPEN. ENCLOSED APPLICATION KIT. APPLICATIONS CLOSE 10/05/2013

09/04/2013

DISABILITY SERVICES COMMISSION

REGARDING SECTOR DEVELOPMENT PLAN - CONSULTATION DOCUMENTS. TO PROMOTE AND FACILITATE EXPANSION OF THE DISABILITY SERVICES SECTOR, THE COMMISSION IN PARTNERSHIP WITH KEY STAKEHOLDERS IS CREATING A SECTOR DEVELOPMENT PLAN. ADVISING THE SECTOR DEVELOPMENT PLAN CONSULTATION DOCUMENTS ARE AVAILABLE ONLINE FOR COMMENT - CLOSING 17/05/2013

09/04/2013

NORWEST SAND AND GRAVEL

LETTER OF OBJECTION REGARDING PROPOSED 2013/2014 DIFFERENTIAL RATES FOR 178 STURT PEA ROAD WICKHAM (A5505) - STATING THE PROPOSED INCREASE IS INAPPROPRIATE AND UNAFFORDABLE. REQUEST FOR INFORMATION ON HOW THE FIGURE FOR THE PROPOSED RATES HAS BEEN ASCERTAINED.

09/04/2013

AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION

INVITATION TO TAKE PART IN 2013 INAUGURAL POSTER DISPLAY - SHOWCASING LOCAL GOVERNMENT REGIONAL DEVELOPMENT INITIATIVES AT THE REGIONAL COOPERATION AND DEVELOPMENT FORUM ON 16 JUNE 2013. ALGA IS CALLING FOR APPLICATIONS FROM COUNCILS. APPLICATIONS CLOSE 26 APRIL 2013.

09/04/2013

DEPARTMENT OF LOCAL GOVERNMENT

SHIRE OF ROEBOURNE'S POTENTIAL TRANSITION TO CITY STATUS - IT WOULD NOT BE POSSIBLE TO DESIGNATE KARRATHA AS A CITY "WITHIN" THE DISTRICT OF SHIRE OF ROEBOURNE AS THE LOCAL GOVERNMENT ACT 1995 REQUIRES THAT THE DISTRICT ITSELF BE DEFINED BY THE DESIGNATION OF EITHER "CITY TOWN OR SHIRE" - DEPARTMENT OF LOCAL GOVERNMENT

12/04/2013

WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA)

ADVISING THAT THE ANNUAL GENERAL MEETING OF THE WESTERN AUSTRALIAN LOCAL


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GOVERNMENT ASSOCIATION (WALGA) WILL BE HELD ON 7 AUGUST 2013 AS PART OF THE LOCAL GOVERNMENT CONVENTION. CLOSING DATES FOR SUBMISSION IS 10 JUNE 2013. ANY MOTIONS PROPOSING ALTERATIONS OR AMENDMENTS TO THE ASSOCIATION'S CONSTITUTION MUST BE RECEIVED BY 17 MAY 2013. ATTACHED SUPPORTING INFORMATION.

15/04/2013

STATE HERITAGE OFFICE

IN RELATION TO PREVIOUS CORRESPONDENCE REGARDING A NEW APPROVAL TO HERITAGE ADVISORY SERVICES; ENCLOSED SUITE OF DOCUMENTS THAT SUPPORT THE HERITAGE ADVISORY SERVICES FRAMEWORK AND GIVE FURTHER INFORMATION ON THE SUBSIDY. THE WALGA PREFERRED SUPPLIER PANEL WILL BE ACCESSIBLE FROM 22 APRIL AND WILL ALLOW YOU TO REQUEST QUOTES FROM A RANGE OF APPROVED HERITAGE CONSULTS. APPLICATIONS FOR FUNDING TO BE RECEIVED BY 10 MAY 2013.

16/04/2013

WALGA - COUNCIL SERVICES DIVISION

WALGA - INVITE SPECIAL FORUM - LEAD UP 2013 LOCAL GOVERNMENT CONVENTION -STATE AND LOCAL GOVERNMENT FORUM WEDNESDAY 7 AUGUST 2013

16/04/2013

CORRUPTION & CRIME COMMISSION OF WESTERN AUSTRALIA

CORRUPTION & CRIME COMMISSION REPORT ON REVIEW CAPACITY OF LOCAL GOVERNMENT IN THE PILBARA TO PREVENT IDENTIFY AND DEAL WITH MISCONDUCT

17/04/2013

DEPARTMENT OF FIRE AND EMERGENCY SERVICES (DFES)

RESPONSE TO THE REVIEW OF THE EMERGENCY SERVICES ACTS - LEGISLATION REVIEW PROJECT - SHIRE OF ROEBOURNE PROVIDE SUBMISSION - CURRENTLY IN THE INFORMATION-GATHERING STAGE OF THE PROJECT - DEPARTMENT OF FIRE AND EMERGENCY SERVICES (DFES)

23/04/2013

NORWEST SAND AND GRAVEL

FURTHER TO LETTER OF OBJECTION REGARDING PROPOSED 2013/2014 DIFFERENTIAL RATES FOR 178 STURT PEA ROAD WICKHAM (A5505) - ENCLOSED ANNEXURE 1 - TABLE ON THE COUNCIL RATES PAID TO THE SHIRE OF ROEBOURNE FOR RATE ASSESSMENT A5505

19/04/2013

WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA)

WALGA MEMBERSHIP FOR 2013/2014 - ENCLOSED BRIEF OUTLINE OF THE RANGE OF PROGRAMS AND SERVICES AVAILABLE TO WALGA MEMBERS - DETAILS RELATING TO MEMBERSHIP SUBSCRIPTIONS

23/04/2013

DEPARTMENT OF REGIONAL DEVELOPMENT AND LANDS

KARRATHA LAZY LAND SITES - RESIDENTIAL INFILL PROGRAM - REQUEST TO ADVANCE STAGE ONE - ATTACHED THE VALUATION REPORT CALCULATED AT FIVE PERCENT (5%) OF THE PROJECT VALUE - PRICE FOR EACH INFILL SITES - LAZY LAND SITE 5 DESCRIBED AS PORTION OF LOT 683 GREGORY WAY BULGARRA REQUIRES THE LAND TO BE SURVEYED - DEPARTMENT OF REGIONAL DEVELOPMENT AND LANDS


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13.4 NON STATUTORY DONATIONS FOR PERIOD ENDING 30 APRIL 2013

File No: MAY13

Responsible Officer: Executive Manager Financial Services Author Name: Management Accountant



REPORT PURPOSE

To provide Council with a summary of Non Statutory Donations made during the specified period. The original budget amounts for 2012/13 were adopted in Council Res No. 152118 Municipal Fund Budget 2012/13.


Page 283


Page 284

13.5 BUILDING STATISTICS

File No: GR.27 Responsible Executive Officer: Director Development Services

Reporting Author: Manager Building Services

Date of Report: 2013


Attachment(s) Nil


Page 285


Page 286


Page 287

13.6 PLANNING DECISIONS ISSUED 26 MARCH 2013 – 6 MAY 2013

File No: TA/1/1 Responsible Officer: Director Development Services Author Name: Directorate Admin Officer


REPORT PURPOSE To advise Council of the following planning and WAPC subdivision decisions issued for the above period.

APP DECISION OWNER APPLICANT ADDRESS APP TYPE DESCRIPTION

P3202 APPROVED DELEGATE

M D HAABJOERN

PORTACOMM PTY LTD

LOT 6 SHOLL STREET, ROEBORNE

DEVELOPMENT RESIDENTIAL DWELLING


SHELL COMPANY

MEINHARDT AUSTRALIA PTY LTD

LOT 1076 SEARIPPLE ROAD, BULGARRA

DEVELOPMENT SIGN, TANK REMOVAL AND REPLACEMENT


S CALITZ SCOTT PENN HALL ARCHITECTS

LOT 102 EXPLORATION DRIVE, GAP RIDGE

DEVELOPMENT WORKSHOP


M J & S R WENDELIN

HIGHTOWER PLANNING

LOT 2578 AUGUSTUS DRIVE, KARRATHA

DEVELOPMENT CARETAKER DWELLING


COCKBURN CEMENT LTD

INSTANT TRANSPORTABLE OFFICES LTD

LOT 1006 COOLAWANYAH ROAD, KIE

DEVELOPMENT RELOCATABLE OFFICE


L C & S C ALDRIDGE

L ALDRIDGE LOT 156 HERBERT WAY, WICKHAM

R-CODE VARIATION

PRIMARY FRONTAGE FENCE


COCKBURN CEMENT

NORTHWEST SHEDMASTERS

LOT 1006 COOLAWANYAH ROAD

DEVELOPMENT STORAGE SHED


H W CARDIER EATON BUILDING

LOT 43 KINGFISHER WAY, NICKOL

R-CODE VARIATION

OUTBUILDING AND SHADE SAIL


FPI LTD T J PENROSE LOT 1270 CARLSEN WAY, PEGS CREEK

DEVELOPMENT SUPPLEMENTARY ACCOMMODATION


TOX FREE SOLUTIONS

RSA LOT 126 KARRATHA/TOM PRICE ROAD

DEVELOPMENT SOLID AND LIQUID WASTE FACILITY


WOODSIDE ENERGY

D J ARTHUS LOT 3447 SWETMAN WAY, NICKOL

R-CODE VARIATION

PRIMARY STREET FRONTAGE FOR FENCE


DAVID HAY ARCHITECT

DAVID HAY LOT 6 PEIRL WAY, PEGS CREEK

DEVELOPMENT MULTIPLE DWELLING


NGARLUMA & YINDJIBARNDI FOUNDATION

NYFL HOUSING AND CONSTRUCTION

LOT 420 SHERLOCK STREET, ROEBOURNE

DEVELOPMENT RESIDENTIAL RESIDENCE


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ROBE RIVER MINING

LATHAN BARTLETT

LOT 638 WATTLE PLACE, WICKHAM

R-CODE VARIATION

EXTRA WALL HEIGHT FOR BOAT STORAGE

LANDS MATTERS

P3183 COMPLETED LAMPTON PTY LTD

WHELANS LOT 3079 BERKELEY CRES, DAMPIER

LAND ADMINISTRATION ACT

PROPOSED PURCHASE OF RESERVE

P3200 COMPLETED K. WHITE MISCELLANEOUS LICENCE

APPLICATION FOR MINING LEASE – WEST PILBARA

P3247 COMPLETED W A POLICE LAND ADMINISTRATION ACT

USING RESERVE FOR REPEATER STATION

P3248 COMPLETED ABORIGINAL LANDS TRUST

FORMWORKS LOT 500 HAMPTON STREET, ROEBOURNE


DRAINAGE EASEMENT

P3249 COMPLETED AUSWIDE MINING TITLE

MISCELLANEOUS LICENCE

EXPLORATION LICENCE

P3252 COMPLETED WELCOME EXPLORATION PTY LD


SOIL SAMPLING, WICKHAM

P3253 COMPLETED DEPARTMENT OF MINES


MINING LEASE, AIRPORT RESERVE

P3254 COMPLETED EPA LAND ADMINISTRATION ACT

AURORA ALGAE PTY LTD, FACILITIES KARRATHA

P3257 COMPLETED DEPT OF REGIONAL LANDS

LOT 3866 OFF DAMPIER ROAD


RENEW LEASE

P3260 COMPLETED DEPT OF REGIONAL LANDS

LOT 165 SAMS CREEK ROAD, POINT SAMSON


PROPOSED LEASE OVER CROWN LAND

P3262 COMPLETED HOLCOM AUS PTY LTD


MOUNT REGAL QUARRY MINE CLOSURE

P3265 COMPLETED HAMERSLEY IRON PTY LTD

CLEAR NATIVE VEGETATION

FOR BIKE PARK IN DAMPIER

P3270 COMPLETED ROBE RIVER MINING PTY LTD

CLEAR NATIVE VEGETATIN

FOR WORKS ASSOCIATED WITH WICKHAM SUBDIVISION


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13.7 JOINT DEVELOPMENT ASSESSMENT PANEL APPLICATIONS

File No: TA/1/1

Responsible Officer: Director Development Services Author Name: Planning Services Admin Officer


Status of current Joint Development Assessment Panel applications

APPL. #

LODGEMENT DATE

OWNER APPLICANT ADDRESS DESCRIPTION JDAP MEETING DATE

P3209 11/02/13 SHIRE OF ROEBOURNE AND STATE OF WA

TPG TOWN PLANNING AND DESIGN

LOT 4929 SEARIPPLE ROAD, BULGARRA

WASTEWATER PUMPING STATION

APPROVED 24 APRIL 2013

P3228 07/03/13 STATE OF WA

TPG TOWN PLANNING AND DESIGN

LOT 530 NORTH WEST COASTAL HIGHWAY, STOVE HILL

TREATED WASTEWATER DISPOSAL SYSTEM


P3232 12/03/13 DOMENIC CANCI

HODGE COLLARD PRESTON

LOT 105 EXPLORATION DRIVE, GAP RIDGE

WAREHOUSE AND OFFICE [FOR CHEVRON]


P2879 03/05/13 ROBE RIVER IRON ASSOCIATES

WATER CORPORATION

LOT 65 CAPE LAMBERT ROAD, POINT SAMSON

AMENDMENT TO ORIGINAL APPLICATION APPROVED ON 07 MARCH 2012

SOR TO BE NOTIFIED OF MEETING DATE


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13.8 COSSACK FAMILY DAY - INFORMATION ONLY

File No: RC.103


Reporting Author: Acting Community Development Officer



Attachment(s) 1. Cossack Site Map

2. Satellite Map

REPORT PURPOSE To keep Council informed of the 2013 Cossack Family Day traffic management considerations and program of events. BACKGROUND The Cossack Family Day (CFD) celebrates the opening of the nationally and internationally recognised Cossack Art Awards to the general public. The level of sponsorship invested in the Cossack Art Award has also now placed it in the position of being the richest art award in regional Australia. In 2013, we celebrate the 7th annual CFD, which is being held on Sunday 21 July. Staged annually at the historic Cossack settlement from 10am-3pm, the day provides a special opportunity to build community spirit while spending time with family and friends. This exciting event showcases the talents and creativity of the community with market stalls, live entertainment and fun for the whole family. Marking the opening of the Cossack Art Awards to the general public, CFD provides a unique experience to view the works of both established and emerging artists within the enthralling architecture of the Old Post and Telegraph Office, and the Old Bond Store with its magnificent granite and bluestone masonry. Since its inception in 2007 the CFD has grown considerably. The first ‘low key’ event attracted a crowd of approximately 500 people, with a budget of $2,400. In 2012 the event attracted a crowd of an estimated 3,000 people, with a budget of $26,970. In 2013 the event is expected to continue to grow, with an estimated increase of 10% in attendance, with a budget of just under $46,000. Sponsorship plays an integral role in the delivery and growth of CFD. ATCO Power Australia have recently agreed to a three year sponsorship agreement to a combined value of $52,960 as the principal sponsor. The 2013 contribution is $16,000, with a 10% increase in the subsequent years. Rio Tinto have committed to $15,000 per year as a part of the Rio Tinto and Shire of Roebourne Funding Agreement-Community Events and Festivals Partnership. Further sponsorship is being investigated. In addition to sponsorship, CFD would not operate as well as it does without the volunteers from local community groups and organisations. Local community groups from across the Shire (in particular Roebourne, Wickham, and Point Samson) are encouraged to provide food and drink stalls, arts and craft stalls through which they are able to raise funds. Many


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community groups volunteer their time to assist with the set up and pack down of the event and with traffic management. Every year the Wickham Fire Brigade (WFB) volunteers their time to assist with the traffic management, including parking. With the increased number of attendees as demonstrated each year, there has also been an increase in the number of cars. To reduce the foreseen parking difficulty for 2013 and to ease the pressure on WFB, the site layout of the day has been changed. The congregation of the food stalls and the children’s entertainment stalls, including the bouncy castle have been moved away from the Cossack foreshore to both ends of Pearl Street. This will also include the market stalls. The traffic management plan includes the boat ramp and the look out being closed for the day. The closure of the boat ramp and the Cossack Lookout will be communicated to the community through local media including the use of the radio. These changes free Cossack Rd and the current dirt parking in its entirety for parking. This should increase the parking availability to a further 300 to 400 vehicles. For visitors parking at the entry road into Cossack a shuttle bus will be provided to bring attendees to Pearl Street. This service promotes safety to those pedestrians. The new layout also incorporates the Cossack Museum into a high foot traffic area (food court), promoting local history and the public program occurring in the Galbraith Store. The main stage has been relocated to the intersection of Pearl and Perseverance St creating more space for foot traffic between exhibition venues. This year’s entertainment program includes the popular children’s entertainer, Dorothy the Dinosaur, as the main attraction. Support entertainment includes Doopa Dog and local musicians Eli Cabana and Dudley and Cho. Redwave FM Spirit Radio will be broadcasting live at the event. The inclusion of the live broadcast is to promote CFD and the Cossack Art Awards. Continuing in the CFD tradition, workshop activity stations will be set up to facilitate workshops throughout the day. The Wickham Early Learning Centre’s activities include face and parasol painting. The Pilbara Samba Band will be creating instruments out of different recycled materials. As a lead up to CFD, AWESOME Art will be facilitating a Creative Challenge, ‘This Little Light’, in Wickham. This workshop is being funded through the Make a Move program. ‘This Little Light’ workshops will continue at the CFD with a mini workshop. CONCLUSION The 2013 CFD is taking place on Sunday 21 July to celebrate the opening of the 2013 Cossack Art Award. Due to expected attendance of 3500 throughout the day, the layout of the event has changed for better traffic management, and space between exhibition venues. To manage the increase in the number of vehicles, the traffic management for the CFD has been investigated. The parking is being managed by changing the location of the stage, food stalls and children’s activity stations from the Cossack Foreshore to Pearl Street. This should increase the parking availability to a further 300 to 400 vehicles. The traffic management includes closing the boat ramp and the Cossack lookout. The entertainment and activity line up includes something for everyone, children’s entertainment, live music, market stalls, food stalls and activity stations. Cossack Family Day not only celebrates the Cossack Art Awards but showcases the local community’s talent and creativity.


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13.9 LEASE RENEWAL EARLY CHILDHOOD SERVICES

File No: EC/5/9


Reporting Author: Project Officer

Date of Report: April 2013

PURPOSE To inform Council of Children’s Services Support Unit WA formal notification of lease extension for 5 years for the following Early Childhood Education and Care Services: 1) Bulgarra Early Learning Centre; 2) Wickham Early Learning Centre; 3) Millars Well Early Learning Centre. BACKGROUND Children’s Services Support Unit WA (C.S.S.U) was awarded the tender to lease the following Early Childhood Education and Care Services in March 2009: 1) Bulgarra Early Learning Centre; 2) Wickham Early Learning Centre; 3) Millars Well Early Learning Centre. The lease agreement is due to expire 31 January 2014. Clause 3.36 OPTION of the current lease agreement states: (1) The Lessor offers a renewal of this Lease to the Lessee on the terms specified in this clause which the Lessee may accept strictly in accordance with the provisions contained in this clause, otherwise this offer shall lapse. (2) The Lessee may only accept this offer and exercise the option if:

(a) the Lessee shall have punctually paid rent and observed the covenants contained in this Lease throughout the Term; and

(b) the Lessee shall have served on the Lessor notice of exercise of this option during a period commencing two calendar months and ending one calendar month before the expiry date of the Term. (3) The renewal which the Lessee may accept under this clause is for the renewal of this Lease for the further term specified in Item 2A of the Schedule commencing on the day after the date of expiry of the Term, containing identical covenants to the covenants of this Lease (except this clause). Item 2A: FURTHER TERM 5 years commencing on 1 February 2014 CURRENT STATUS Shire officers in attendance with C.S.S.U and Department of Communities visited all three sites on 7 March 2013 to conduct an audit on the buildings with regards to ensuring the structures were compliant with the new National Childcare Regulation 2012 and start


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planning and preparation with regards to the upcoming tender process for the leasing of the services. C.S.S.U has corresponded with the Shire officers via email on the 3 April 2013 exercising Clause 3.36 to renew the lease for the term (5 years) in Item 2A. Shire officers recognise C.S.S.U has adhered to the terms specified in the current lease thus making the OPTION obtainable to them. Shire officers have continued correspondence with C.S.S.U acknowledging the further term of 5 years and have sought clarification on organisation challenges by developing management procedure for efficiency and effective service delivery involving: 1. maintenance, responsibility and accountability; 2. value adding; 3. outdoor equipment maintenance; 4. waste services as per fees and charges schedules payable by Lessee; 5. monitoring and reporting to Lessor. FINANCIAL IMPLICATIONS There are no additional financial implications on Council as the lease fees currently set are fixed for the term on the lease.

1) lease – annual fee $19,800 : no increase with lease 2) lease – annual fee $900 : no increase with lease 3) lease – annual fee $44,000 : no increase with lease


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13.10 YABURARA HERITAGE TRAIL ADVISORY GROUP MEETING MINUTES

File No: NCR616 CR.61


Reporting Author: Director Community Services

Date of Report: April 2013

Attachment YHTAG Minutes


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13.11 MONTHLY RANGER STATISTICS

File No: LE.245




Central Zone

West Zone

East Zone Total

Activities on Shire Properties 0 1 0 1

Abandoned vehicles 16 4 36 56

Animal (dogs/cats/etc) 35 22 14 71

Camping 6 13 3 22

Cyclone 0 0 0 0

Fire 4 0 1 5

Litter 5 5 3 13

Parking 11 25 0 36

Off Road Vehicles 0 1 0 1

Total Action requests 77 71 57 205

Central Zone – Bulgarra, Pegs Creek, Millars Well, Karratha Industrial Estate West Zone – Dampier, Nickol, Nickol West, Baynton, Baynton West. Gap Ridge Industrial Estate to Fortescue Boundary East Zone – Roebourne, Wickham, Point Samson, Cossack, Cleaverville to extending to Whim Creek Boundary. Infringements issued April Finanical Year to date (inc April) Bushfire 1 15 Camping 16 44 Dog 6 92 Litter 4 40 ORV 0 3 Parking 19 113

Total 46 307 Impounded Dogs Central 9 153 West 15 137 East 3 73

Total 27 363 Released to Owner 18 Rehomed to SAFE 3 Euthanized 2 Still in pound at start of May 4 Dog De-Sexing Programme - 7 dogs were sterilised in April


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13.12 MONTHLY ENVIRONMENTAL HEALTH STATISTICS

File No: LE.288




Please note that due to inconsistencies within Synergy and other recording systems, some data is missing from this report. Environmental Health Services is working with the Shires’ IT Department and Synergy to correct this by the end of the financial year.


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CATEGORY JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD

Inspections/reinspections/audits

Food premises inspection/reinspection 24 7 1 36

68

Lodging house inspection 0 0 0 1

1

Camping/caravan park inspection 0 0 0 0

0

Public building inspection 0 0 0 0

0

Swimming pool audit 0 0 0 0

0

Hairdressers inspection 0 0 0 0

0

Beauty therapy/skin penetration inspection 0 0 0 0

0

Septic tank inspection

0

Closed premises 3 0 0 0

3

Monthly total 27 7 1 37 0 0 0 0 0 0 0 0 72

Sampling

Swimming pool waters (RB1)

0

Drinking waters (RB2)

0

Natural environmental waters (RB3)

0

Effluent and waste waters (RB4)

0

Legionella monitoring (RB6)

0

Aboriginal community drinking water (RB7)

0

7-Mile waste disposal facility 0 0 1 0 0 1 0 0 1 0 0 1 4

Food sampling 0 0 0 5

5

Monthly total 0 0 1 5 0 1 0 0 1 0 0 1 9

Health nuisances/complaints

Accommodation 1 1 3 3

8

Asbestos 0 1 1 1

3

Dust 0 1 1 0

2

Food 5 7 9 12

33

Noise 3 2 2 6

13


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Odour 0 0 2 1

3

Pest / Animal 7 3 4 4

18

Skin penetration 0 0 0 0

0

Unauthorised discharge 0 1 1 3

5

Waste 1 1 1 0

3

Other 5 13 16 12

46

Monthly total 22 30 40 42 0 0 0 0 0 0 0 0 134

Certificates issued

Food business registration 16 14 58 43

131

Lodging house licence 0 0 0 0

0

Camping/caravan park licence 0 0 0 0

0

Certificate of approval (public building)

0

Licence to trade in a public place

0

Approval for a moveable dwelling

0

Approval to construct (septics)

0

Permit to use (septics)

0

Event approval

0

Reg 13 approval for out of hours construction work

0

Reg 18 approval for a non-complying event

0

Monthly total 16 14 58 43 0 0 0 0 0 0 0 0 131

Notifiable infectious diseases

Ross River Virus (RRV) 0 0 0 2

2

Barmah Forest Virus (BHV) 0 0 5 2

7

Salmonellosis 0 0 0 3

3

Cryptosporidiosis 0 0 0 3

3

Positive isolates

0

Monthly total 0 0 5 10 0 0 0 0 0 0 0 0 15

Other health


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Assess development applications 3 9 5 7

24

Assess building applications 1 1 1 0

3

Respond to swimming pool positive detections 0 0 0 2

2

Healthy dog day 0 1 0 0 1 0 0 1 0 0 1 0 4

Chicken bleeding 2 2 2 3

9

Monthly total 6 13 8 12 1 0 0 1 0 0 1 0 42


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13.13 ROEBOURNE ADVISORY GROUP MEETING MINUTES

File No: CS.4

Responsible Executive Officer: Director of Community Services



Attachment May Roebourne Advisory Group Minutes


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14 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN

GIVEN

Nil

15 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE

HAS BEEN GIVEN

Nil


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16 URGENT BUSINESS APPROVED BY THE PERSON

PRESIDING OR BY DECISION

16.1 LATE ITEM - RESIDENTIAL INFILL PROGRAM

File No: LP.102

Responsible Executive Officer: Chief Executive Officer

Reporting Author: Advisor to the Chief Executive Officer


Applicant/Proponent: Department of Regional Development and Lands

Disclosure of Interest: Chief Executive Officer has a financial and proximity interest to Gregory Way

Attachment(s) Confidential - Letter from State Land Services

PURPOSE For Council to:

Consider the valuations and purchase price provided by the Valuer General for

acquisition of five of the six sites allocated by the State Government to the Shire

under Stage One of the Residential Infill Program; and

Provide in-principle approval to purchase the five sites subject to related budget

approval in the 2013/14 Budget and the outcome of public submissions lodged in

relation to Council’s Business Plan developed pursuant to Section 3.59 of the Local

Government Act 1995.

BACKGROUND In June 2011 the Department of Regional Development and Lands (RDL) advised the Shire of a schedule of land allocations under Stage One of the Residential Infill Project (Lazy Lands Program). The Shire subsequently accepted those allocations contingent on the Shire’s capacity to purchase the land. In November 2011 RDL allocated six parcels of land totalling 8.7521 hectares to the Shire. The sites were as follows:

Site Legal and general land description Reserve Status Lot Area

1 Lot 602 on Deposited Plan 70632 and wholly contained within Certificate of Crown Land Volume LR3161, Folio 550

Parklands and Drainage

913m2

Lot 602 Pelusey Way, Nickol

2 Lot 611 on Deposited Plan 70632 contained wholly within Certificate of Crown Land Volume LR3161, Folio 551


2,389 m2

Lot 611 Mayo Court, Nickol

3 Lot 612 on Deposited Plan 70632 and wholly contained within Certificate of Crown Land Volume LR3161


767m2

Lot 612 Boyd Close, Nickol


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4 Lot 635 on Deposited Plan 71342 contained within Certificate of Crown Land Volume LR3161, Folio 566.

Parklands, Recreation, Drainage and Public Infrastructure

5.57 ha

Lot 635 Richardson Way, Bulgarra

5 Lot 683 on Deposited Plan 71342 and wholly contained within Certificate of Crown Land Volume LR3161, Folio 575


1.4 ha

683 Gregory Way, Bulgarra

7 Lot 651 on Deposited Plan 71341 and wholly contained within Certificate of Crown Land Volume LR3161


1.11 ha

Lot 651 Hancock Way, Bulgarra

A condition of acquiring (purchasing) the Lazy Lands sites is the preparation and submission of a Business Case for the development of each site. The Shire contracted an independent consultant to undertake a preliminary due diligence and development feasibility assessment on each of the six sites prior to determining progression to a full business case principally focused on defining and assessing investment/development options, associated risk and commercial viability. Lot 635 Richardson Way, Bulgarra (known as Site 4) totalling 5.57 hectares was determined at initial analysis stage to be relatively low lying requiring further assessment in the context of hydrological studies being conducted by the State Government. Business Case development for this site is therefore pending. The remaining five sites were subject to a full business case assessment by an independent consultant. Those business cases were submitted to RDL in October 2012 with a request that the Minister for Regional Development and Lands give due consideration to the Shire purchasing the five Crown sites at a reduced rate (5 percent of Unimproved Market Value), provided for under RDL Policy. In April 2013, Council adopted the Business Plan prepared pursuant to Section 3.59 of the Local Government Act 1995 which is required to give public notice of the Shire’s intention to enter into a Major Trading Undertaking or Major Land Transaction, through State-wide advertising, the placing of the Business Plan for public inspection, and the calling of submissions. The advertising period closes 10 June 2013. On 23 April 2013, RDL advised (Attachment 1- Subject to Commercial In-Confidence) of the outcome of valuations by Landgate’s Valuation Services for the five sites, calculated at 5 percent of the project value, with a combined purchase price of $276,750. While purchase remains subject to Ministerial approval, State Land Services within RDL has requested that Council advise whether it is agreeable to the purchase price. The purchase price is considered to be of substantial value to Council in the context of affordability and the potential financial return from development. That said, there are no specific funds allocated for land acquisition in the 2012/13 Budget. Council has indicated that it will formally consider the budget for acquisition and development of the Lazy Lands sites as part of the 2013/14 budget deliberations as well as in the context of public submissions arising from release of Council’s Section 3.59 Business Plan. It is therefore recommended that in-principle support be provided for purchase of the sites subject to the two latter conditions and the Minister for Regional Development and Lands final approval of the proposed purchase price.


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On acceptance of the sale price and subsequent Ministerial approval of the purchase, RDL will prepare a Development Lease under Section 85 of the Land Administration Act 1997 issued for the purpose of ‘Development and subdivision of the land for residential purposes’ for a period of two years commencing from the date the lease is signed by the Minister. A Development Lease is essentially a mechanism that will provide certainty of freehold tenure upon certain agreed conditions being completed. The approach provides assurance to the State Government that the development of the land will proceed and that it will not be ‘land banked’ or remain undeveloped for an indeterminate period. While Council has previously requested freehold title, this approach remains RDL’s preference. RDL has advised the Shire that the purchase price will be included in the Development Lease conditions which will ensure the purchase price is retained at the time of freehold sale. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of high significance. The purchase price of the lots is very reasonable and allows for a greater financial return for the Shire and its community than initially envisaged. Under the 5 percent purchase policy, the funds are required to be maintained in trust for the purpose of capital improvements to Recreation Reserves in the locality. This allows for a greater pool of funding to meet improved amenity and infrastructure for town growth under the Pilbara Cities Initiative and Karratha City of the North Plan. COUNCILLOR/OFFICER CONSULTATION There have been numerous reports and briefings to Council regarding progression of the Lazy Lands sites to acquisition and development. COMMUNITY CONSULTATION Development of the Strategic Community Plan was underpinned by consultation with the Community through forums, surveys and workshops. Notably both the latter consultations and the Shire of Roebourne Community Needs and Satisfaction Survey 2012 and 2013 identified affordability and cost of living as one of the Community’s top five priorities. Council’s response to that priority is to work with relevant agencies to facilitate affordable housing and land release strategies including through the Residential Infill Program. As noted, the Shire’s Business Case pursuant to Section 3.59 is also currently subject to public inspection. Submissions will be considered by Council at a future Ordinary Council Meeting. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS The over-arching premise of the Lazy Lands Project is the identification and allocation of surplus vacant Crown Land for residential land supply to meet the Region’s short-term (to 2015) demand for dwellings identified in the Department of Planning’s Pilbara Planning and Infrastructure Framework (the Framework). The Framework, which is a regional planning strategy, responds to many of the challenges and opportunities facing the Region and underpins the State Government’s Pilbara Cities Initiative (the Initiative) which aims to grow Karratha to 50,000 by 2035. This is similarly reflected in the Karratha City of the North Plan which highlights the importance of readily developable land banks that can be quickly released to the market for improved housing affordability,


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FINANCIAL IMPLICATIONS Council will need to consider the purchase price of approximately $277,000 as part of its budget deliberations for the project in its 2013/14 budget. STRATEGIC IMPLICATIONS

This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity: Our Program: 1.b.1.2 Build partnerships with stakeholders including Government Agencies and Public Business Enterprises to implement

the vision of the Karratha City of the North Plan

Our Services: 1.b.1.2.1 Identify land for potential growth and coordinate planning to bring growth areas into readiness for urban development. RISK MANAGEMENT CONSIDERATIONS Submissions lodged as a consequence of the Shire’s release of Council’s Section 3.59 Business Plan may impact Council’s decision regarding the Shire’s purchase of the lots. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES NOT TO ACCEPT the Officer’s recommendation and to take the following action:

a._____________________________; and b._____________________________. CONCLUSION RDL seeks confirmation of Council’s agreement to purchase five of the six sites allocated by the State Government to the Shire under Stage One of the Lazy Lands Program. The Sites have been valued by Landgate Valuation Services and a purchase price set at approximately $277,000. It is recommended that Council give in-principle approval to the purchase subject to budget approval in Council’s 2013/14 Budget and the outcome of Council’s consideration of public submissions lodged pursuant to Council’s Section 3.59 Business Plan.


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Res No : 152508

MOVED : Cr Smeathers SECONDED : Cr Long That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. ACCEPT the valuations and purchase price provided by Landgate Valuation

Services and the Department of Regional Development and Lands for Sites 1, 2, 3, 5 and 7 allocated by the State Government to the Shire under the State Government’s Residential Infill Program; and

2. PROVIDE in-principle approval for the acquisition of those sites at the stated

purchase price of $275,750.00 subject to: a. Approval being granted by the Minister for Regional Development and

Lands for the purchase of the sites; b. Approval being granted by Council in the 2013/14 Council Budget for

the purchase value for the sites; and c. Council’s consideration of the submissions lodged in respect to

Section 3.59 Local Government Act 1995 Business Plan for the development of the sites not impacting Council’s decision regarding site purchase.

CARRIED



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17 MATTERS BEHIND CLOSED DOORS

CONFIDENTIAL ATTACHMENT TO ITEM 9.4 TENDER 14-12/13 - SUPPLY, IMPLEMENTATION, TRAINING AND MAINTENANCE OF A CORPORATE PERFORMANCE MANAGEMENT SYSTEM FOR THE SHIRE OF ROEBOURNE

CONFIDENTIAL ATTACHMENT TO ITEM 10.7 ANNUAL COMMUNITY SPONSORSHIP (NON-STATUTORY DONATIONS)

CONFIDENTIAL ATTACHMENT (4) TO ITEM 11.12 LICENCE AND MANAGEMENT AGREEMENT ASSOCIATED WITH A SHIRE LANDFILL SITE FOR RIO TINTO LAYDOWN FACILITY FOR CAPE LAMBERT POWER STATION

CONFIDENTIAL ATTACHMENT TO ITEM 12.4 KARRATHA AIRPORT WORKSHOP LA48 RFT 20-12/13

CONFIDENTIAL ATTACHMENT TO LATE ITEM 16.1 - RESIDENTIAL INFILL PROGRAM

COUNCIL RESOLUTION

Res No : 152509

MOVED : Cr Smeathers SECONDED : Cr Long In accordance with Section 5.23 of the Local Government Act 1995, that Council move into camera to discuss Item 17.1 – Disposal of Richardson Way Properties & 17.2 - Cossack town Site Management. These matters contain information that is commercially sensitive.


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17.1 DISPOSAL OF RICHARDSON WAY PROPERTIES

File No: CP.350 & CP.348


Reporting Author: Acting Manager Human Resources




Attachment(s) Nil

COUNCIL RESOLUTION Res No : 152510

MOVED : Cr Lally SECONDED : Cr Long That Council support the Officer’s recommendation as contained in the confidential report.

CARRIED



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17.2 COSSACK TOWN SITE MANAGEMENT

File No: LP.58, LP.122


Reporting Author: Director Community Services

Date of Report: 26 March 2013



Attachment(s) 1. 2011/2012 Cossack Budget and Actuals

2. Map

COUNCIL AMENDMENT / RESOLUTION Res No : 152511

MOVED : Cr Smeathers SECONDED : Cr Bertling That an invitation be made to the National Heritage Trust to participate in a workshop with the CEO and Council to discuss the future operations management of Cossack Town site.

CARRIED



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17.3 KARRATHA AIRPORT SOLAR POWER STATION INFORMATION ONLY ITEM

File No: CA.58

Responsible Executive Officer: Executive Manager Strategic Business

Reporting Author: Executive Manager Strategic Business


Applicant/Proponent: Lyons Capital/Lyons Renewables Pty Ltd


Attachment(s) Draft Memorandum of Understanding

COUNCIL RESOLUTION

Res No : 152512

MOVED : Cr Smeathers SECONDED : Cr Saylor The Council move out of camera

CARRIED



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18 CLOSURE & DATE OF NEXT MEETING

The meeting closed at 7.58pm. The date of the next meeting is to be held on Monday, 17 June 2013 at 6:30pm in Council Chambers - Welcome Road, Karratha.

I, Shire President, Fiona White-Hartig of the Shire of Roebourne, herby declare on behalf of the Councillors of the Shire of Roebourne that the enclosed Minutes are a true and accurate record of the Ordinary Council Meeting held on

………………………………………………. Date______/______/______

Signed