ORDINARY COUNCIL MEETING MINUTES M3 – 5 April … · Ms Heather Green - Manager Planning ... Cr Jan Vonarx That the minutes of the Youth Council's March meeting be received

ORDINARY COUNCIL MEETING

MINUTES

M3 – 5 April 2011

Council Chamber, Bright

7.30 pm

Ordinary Council Meeting M3 – 5 April 2011

175

Minutes of the Ordinary Meeting of the Alpine Shire Council was held in the Council Chamber, Great Alpine Road, Bright, on 5 April 2011 and commencing at 7.30 pm.

PRESENT

COUNCILLORS

Cr Nino Mautone

Cr Daryl Pearce

Cr Narda Cain

Cr Tony Keeble

Cr Mark Steven

Cr Jan Vonarx

OFFICERS

Mr Ian Nicholls - Chief Executive Officer

Mr Trevor Britten - Manager Community Services

Mr Luke Taberner - Manager Corporate Services

Ms Heather Green - Manager Planning and Environment

Mrs Lisa Hood - Executive Services


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TABLE OF CONTENTS / AGENDA

1 OPENING PRAYER AND ACKNOWLEDGEMENT OF TRADITIONAL CUSTODIANS ..................................................................................................178

2 CONFIRMATION OF MINUTES .......................................................................178

2.1 ORDINARY COUNCIL MEETING – M2 ............................................................178

3 APOLOGIES .....................................................................................................178

4 OBITUARIES / CONGRATULATIONS..............................................................178

5 DECLARATIONS BY COUNCILLORS OF CONFLICT OF INTEREST ............178

6 QUESTION TIME..............................................................................................179

7 PRESENTATION OF REPORTS BY OFFICERS .............................................180

7.1 CHIEF EXECUTIVE OFFICER – IAN NICHOLLS.............................................180 7.1.1 Contracts Approved by the Chief Executive Officer ................................180

7.2 MANAGER CORPORATE SERVICES – LUKE TABERNER............................181 7.2.1 Finance Committee Meeting ...................................................................181

7.3 MANAGER COMMUNITY SERVICES – TREVOR BRITTEN ...........................183 7.3.1 Youth Council .........................................................................................183 7.3.2 Committees of Management...................................................................185

7.4 MANAGER ENGINEERING AND ASSETS.......................................................189 7.4.1 Simmonds Creek Road Drainage ...........................................................189 7.4.2 Stackey Gully Road - One Way configuration.........................................194

7.5 MANAGER STRATEGIC SERVICES – JOHN CARTER ..................................197 7.5.1 Dinner Plain Advisory Committee ...........................................................197

7.6 MANAGER PLANNING AND ENVIRONMENT – HEATHER GREEN ..............199 7.6.1 Geographic Place Names.......................................................................199

8 ASSEMBLY OF COUNCILLORS......................................................................202

9 PRESENTATION OF REPORTS BY DELEGATES..........................................203

10 GENERAL BUSINESS......................................................................................204


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11 MOTIONS FOR WHICH NOTICE HAS PREVIOUSLY BEEN GIVEN ..............204

12 RECEPTION AND READING OF PETITIONS .................................................204

13 DOCUMENTS FOR SEALING..........................................................................205

At approximately 7:00 pm Citizenship ceremonies were held in favour of Ms Shu-Chin Lee, Mr Royce Sample and Ms Pamela Anders.


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1 OPENING PRAYER AND ACKNOWLEDGEMENT OF TRADITIONAL CUSTODIANS

The CEO read the opening prayer and acknowledged the traditional custodians.

2 CONFIRMATION OF MINUTES

2.1 ORDINARY COUNCIL MEETING – M2 Cr Narda Cain Cr Mark Steven That the minutes of Ordinary Council Meeting No 2 held on 1 February 2011, as circulated, be confirmed. Carried

3 APOLOGIES

Nil

4 OBITUARIES / CONGRATULATIONS

Nil

5 DECLARATIONS BY COUNCILLORS OF CONFLICT OF INTEREST

Nil


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6 QUESTION TIME

David Harley: -Simmonds Creek Road Tawonga South Resident queried the capacity of the drains with respect to the recent heavy rainfalls and the inadequate drainage.

CEO Ian Nicholls advised that a report was tabled under item 7.4.1 and asked that the matter be deferred until the report was presented later on in the meeting.

Derek Butler: The report on the Simmonds Creek Drainage has the same resemblance to that in Prices Road, Bright and the shortcomings due to heavy rains. How to the residents participate to get the drainage status upgraded in the budget.

CEO Ian Nicholls advised that Council officers would verify the drainage issues and it would then be assessed on its merits. The extent of works would then be placed on the Capital Works List. It would be considered and graded on its importance and dependant on the scope of works to be carried out money would be allocated in the budget.

Ray Dyer: Queried if the toilet facilities in Bright and Myrtleford were of a different standard.

CEO Ian Nicholls advised that the same contractor carried out the maintenance of both facilities and to the best of Councils knowledge the same standard applied to both facilities.

Ray Dyer: Queried where the Tree Policy was at since the departure of the Manager of Engineering and Assets and if Council had a different policy given that native trees had been removed at the Landfill without ramifications yet another resident was taken to VCAT for the removal of trees on his property.

CEO Ian Nicholls responded by stating that Council did not have two standards and was happy to investigate the matter further.

Ray Dyer: Stated that in 2005 he requested that Howitt Park be fenced for the safety of children and parents. Mr Dyer stated that he has in the past raised the issue with various members of the Council and nothing has been done as yet.

CEO Ian Nicholls indicated that Council would consider the feasibility into this being done.


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7 PRESENTATION OF REPORTS BY OFFICERS

7.1 CHIEF EXECUTIVE OFFICER – IAN NICHOLLS

7.1.1 Contracts Approved by the Chief Executive Officer Cr Daryl Pearce Cr Narda Cain That Contracts approved by the CEO be noted.

Contract No.: 1100401 Process: Invitation to Tender

Title: Stabilisation works at various locations within the Alpine Shire

Contractor Jasla Pty Ltd

$ (excl GST) $56,508.13

Funding: The budget for these works is $80,000. It is funded by the Local Roads – Periodic Road Maintenance budget.

Carried


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7.2 MANAGER CORPORATE SERVICES – LUKE TABERNER

7.2.1 Finance Committee Meeting

File Number: 910.17

INTRODUCTION

Council has a Finance Committee which is charged with overseeing the prudent financial management of the organisation. A well informed and inquisitive Finance Committee is a fundamental component of Council’s corporate governance structure.

The primary responsibilities of the Finance Committee is to monitor Council’s expenditure against budget and to monitor investment performance.

The Finance Committee met on 8 March 2011. The minutes from that meeting have been circulated to Councillors and are attached to this Agenda.

The recommendations from the meeting are as follows: Cr Peter Roper Cr Narda Cain That- 1. The revised budget report for 28 February 2011 be adopted. 2. The report on Council’s cash balance for 28 February 2011 be noted. 3. The investment report for 28 February 2011 be noted by Council. Carried

BACKGROUND

The following issues were discussed at the meeting.

Revised Budget Report

The committee compared Council’s actual financial performance against the budget, and identified areas where the budget needed to be adjusted in response to changes in the economic landscape. It also discussed areas of concern where council may need to change the budget in future months, or adjust spending.

Detailed analysis of these budget changes and the areas of concern are contained in the minutes. (Attachment 7.2.1) Cash

Council was holding $8,480,000 in cash and investments at 28 February 2011 which includes $2,000,000 in floating rate notes. This is $614,000 more than at the same time last year. This is primarily due to Council receiving early payment of $700,000 from the Grants Commission. It was highlighted at the meeting that Council had spent $1,601,000 on flood response activities for the YTD up to 28 February but so far has been re-imbursed for only $890,000 of this money. A graph of Council’s trend in cash holdings is shown in Figure 1.


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0

1000

2000

3000

4000

5000

6000

7000

8000

9000

10000

2009

2010

2011

Figure 1: Alpine Shire Council Cash Holdings 2009-2011

Analysis of the reasons for the level of Council’s cash holding is available in the minutes. (Attachment 7.2.1)

Investments

Council was holding $7,914,000 in investments at 28 February 2011. Return on investments for the month averaged 5.5%.

A table showing Council’s investments in detail is contained in the minutes. (Attachment 7.2.1)

Bright Caravan Park Lease

Discussions were held regarding the progress on the leasing of Bright Caravan Park.

The Invitation to Tender was released on 14 February 2011, with the closing date for tenders being 15 April 2011. The successful tenderer is scheduled to take over on the 1 July 2011.

Further details are available in the minutes.

DECLARATION OF CONFLICT OF INTEREST

Under Section 80C of the Local Government Act 1989, officers providing advice to Council must disclose any interests, including the type of interest. The Manager Corporate Services has no disclosable interests in providing this report.

ATTACHMENT(S)

7.2.1 Finance Committee Minutes – 8 March 2011


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7.3 MANAGER COMMUNITY SERVICES – TREVOR BRITTEN

7.3.1 Youth Council

File Number: 1081.06

INTRODUCTION

The Youth Council met on Wednesday 9 March 2011 and a copy of the minutes is attached. Cr Narda Cain Cr Jan Vonarx That the minutes of the Youth Council's March meeting be received.

Carried

BACKGROUND

Matters discussed at the meeting included:

Myrtleford Flood Relief Concert

The flood relief concert raised $2,000 and the Youth Council has donated $1,000 to the Red Cross Victorian Flood Appeal and $1,000 to the Queensland Premier's Relief Appeal.

Climate Change Forum

Planning is now complete for the National Youth Week Climate Change forum. Guest speakers from the Australian Youth Climate Coalition and the Victorian Farmers Federation will assist participants to discuss climate myths, global and local issues as well as inspire young people to take action on Climate Change. From the forum the Youth Council will develop a set of recommendations which will act as a companion document for the "Local Voices Shaping our Community - Citizen's Jury" recommendations developed in 2010.

Action Plan Initiatives

The Youth Council has yet to implement actions on Binge Drinking and Bullying as set out in their 2010/11 Action Plan, but will assist Ovens and King Community Health Service to widely distribute their DVD on Binge Drinking in the coming months. A sub committee will form a proposal on the issue of bullying to be tabled at the May meeting.

CONCLUSION

The Youth Council continue to work hard to deliver youth events and initiatives set out in their Action Plan.


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Under Section 80C of the Local Government Act 1989, Officers providing advice to Council must disclose any interests, including the type of interest. Both the Manager Community Services and Youth Development Officer declare that they have no disclosable interests in providing this report.

ATTACHMENT(S)

7.3.1 Youth Council Minutes March 2011


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7.3.2 Committees of Management

File Number: 615.01

INTRODUCTION

Section 86 of the Local Government Act allows Councils to delegate many of its functions, duties or powers to special committees.

A review of 20 of these special committees has been completed. Cr Jan Vonarx Cr Narda Cain 1. That the powers of delegation to the following Section 86 special

committees be revoked:

• Bright Sports Centre Committee; • Community - Services Development Committee;

• Dinner Plain School Committee; • Gapsted Hall and Reserve Committee; • Mount Beauty Senior Citizens Centre Committee;

• Mount Beauty Sports Stadium and Swimming Pool Committee; • Myrtleford Indoor Sports Stadium Committee; • Community Services - Recreation Services Committee; • St Albans Hall Committee; and • Tawonga Hall Committee.

2. That the powers of delegation to the following special Committees be extended until 30 November 2012 (coinciding with the Council general election):

• Mount Beauty Community Centre Committee; • Mount Beauty Recreation Reserve Committee;

• Mount Beauty Airfield Committee; • Myrtleford Memorial Hall Committee; • Myrtleford Senior Citizens Centre; • Porepunkah Airfield Committee; and

• RC McNamara Recreation Reserve & Memorial Oval Committee. Carried


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BACKGROUND

Special committees undertake an important role in managing a broad range of community facilities in a voluntary capacity.

The restructuring of these committees aims to simplify the function and reduce the regulatory requirements whilst ensuring appropriate governance standards are maintained.

The restructuring process has been developed in consultation with the various committees.

ISSUES

A summary of the changes to the committees included in the review process are listed in Table 1 over the page.


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Table 1: Committees of Management

Current Status

New status recommended

Facility/Committee

Sec

tion

86 C

omm

ittee

Sec

tion

86 C

omm

ittee

Inco

rpor

ate

Ass

ocia

tion

Man

aged

in-

hous

e

Rev

oke

Del

egat

ion

Comment

Bright Community Centre Review for possible future in-house management

Bright Pioneer Park Recreation Reserve Review for possible future in-house management

Bright Senior Citizens Centre No further action required

Bright Sports Centre Committee Redundant, revoke delegations and dissolve Committee.

Community Services Development Committee

Redundant, revoke delegations and dissolve Committee.

Dinner Plain School Revoke delegations. Establish as an Advisory Committee.

Gapsted Hall & Reserve Established as an Incorporated Association

Mount Beauty Community Centre Further investigation required

Mount Beauty Recreation Reserve Further investigation required

Mount Beauty Senior Citizens Centre Established as an Incorporated Association

Mount Beauty Sports Stadium & Swimming Pool

Redundant, revoke delegations and dissolve Committee.

Mount Beauty Airfield Established as Incorporated Assoc. Revoke delegation once Service Agreement has been completed.

Myrtleford Memorial Hall Further investigation required

Myrtleford Senior Citizens Centre Further investigation required

Myrtleford Indoor Sports Stadium Established as an Incorporated Association

Porepunkah Airfield Further investigation required

McNamara Recreation Reserve & Memorial Oval

Review for possible future in-house management

Community Services Recreation Services Redundant, revoke delegations and dissolve Committee.

St Albans Hall Established as an Incorporated Association

Tawonga Memorial Hall Established as an Incorporated Association


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Committees that have agreed to become Incorporated Associations will:

• continue to be supported by Council; and

• operate according to a Service Agreement which describes the roles and responsibilities of both Council and the committee.

Although the review has been completed, further investigation is required to determine and agree on the most suitable organisational structure for the committees listed below. During this investigation the committees are to retain their current status as Section 86 special committees:

• Mount Beauty Community Centre Committee;

• Mount Beauty Recreation Reserve Committee;

• Myrtleford Memorial Hall Committee;

• Myrtleford Senior Citizens Centre;

• Porepunkah Airfield Committee; and

• RC McNamara Recreation Reserve and Memorial Oval Committee.

Particular focus will be given to the Bright Community Centre, Bright Pioneer Park Recreation Reserve and the Myrtleford McNamara Recreation Reserve committees with a view to establishing them as ‘pilot sites’ managed directly by Council.

A Shire wide program to enhance the capacity and capability of volunteer committees of management has recently been successfully completed.

CONSULTATION

The review and restructuring process has been developed in consultation with the various special committees. Changes have and will only be made with committee agreement.

CONCLUSION

The changes recommended will contribute to improving facility management and will reduce regulatory requirements making it easier for volunteers.

A number of committees have ceased to operate, and therefore their delegations are to be revoked.


Under Section 80C of the Local Government Act 1989, officers providing advice to Council must disclose any interests, including the type of interest. Both the Manager Community Services and Recreation and Leisure Officer declare that they have no disclosable interests in providing this report.


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7.4 MANAGER ENGINEERING AND ASSETS

7.4.1 Simmonds Creek Road Drainage


INTRODUCTION

This matter was tabled at the Ordinary Council meeting held on 1 March 2011, following a petition from local residents.

Several houses along Simmonds Creek Road have either been flooded or were threatened with flooding and required continued sandbagging or other minor works. The two worst locations are at numbers 19 and 177. Many low-side properties have modified their road side areas to divert water or ensure it stays in the low-side side drain. Excess water from the high-side of the road is crossing the road to the low-side which creates safety implications when the water is flowing across and after when debris is left on the road.

Cr Roper requested an amendment to the recommendation to include that Council investigate the cost of sealing Simmonds Creek Road to the end of the houses and refer to the 2011/12 budget for consideration. Cr Narda Cain Cr Peter Roper That -

1. Drainage works adjoining 19 and 177 Simmonds Creek Road be undertaken as soon as possible.

2. Drainage works along the remainder of Simmonds Creek Road be referred for consideration in the 2011/2012 Council budget.

3. Council investigate the cost of sealing Simmonds Creek Road to the end of the houses and refer to the 2011/12 budget for consideration.

Carried

BACKGROUND

There are four sections along Simmonds Creek Road: Section 1: Kiewa Valley Hwy – Glenbourne Drive Section 2: Glenbourne Drive – 123 Simmonds Creek Rd Section 3: 123 Simmonds Creek Rd – 199 Simmonds Creek Rd Section 4: 199 Simmonds Creek Rd – turnaround area in trees

The storm events of the past 15 months has highlighted that the existing drainage along the road is inadequate. During the past decade there has been extensive subdivision and development along most of the length and the road has been improved, especially at the Kiewa Valley Highway end. The additional stormwater from the developments on the high side of the road discharged into the high-side side drain is more than the side drain was originally constructed to cope with – road runoff and overland flow / seepage from agricultural and forest land. During this


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period of developments there has been reduced rainfall and thus the extent of flooding has been less and thus not recognised.


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ISSUES

Section1

The main issue along this length is the curve in front of 17 and 19 now stops water from getting to the creek and a grated pit and pipe needs to be installed in the road reserve that needs some minimal reshaping to enhance water flowing to the grated pit. There is the possibility that some back of block drainage for 17, 19 and 21 (at least) should also be considered that links into the road pit and pipe. An alternative back of block drainage may be a shallow and wide open drain that directs water to the land under the powerlines where it enters a grated pit that has a pipe going to the creek. Grated pit could be in ‘ponding’ basin. This back of block water is water coming off the hillside and across the paddock(s).

There could be some other issues that have not been highlighted.

Section2

An underground pipe along the high-side side drain needs to be installed that captures the concentrated water from the high-side blocks and delivers it into the creek without overtaxing the existing drainage that was primarily for road water from side drains. This will eliminate low-side properties from flooding when the side drains can not cope.

The first watercourse does not exist as such and is the main use of the underground pipe along the northern boundary of 123. There are no recorded details of this pipe – size, location, pits, depth, slope.

Section3

This is the worst affected section with high-side development dumping concentrated stormwater flows into the side drains and they can not cope. Similarly to Section 2, an underground pipe along the high-side side drain needs to be installed that captures the concentrated water from the high-side blocks and delivers it into the creek without overtaxing the existing drainage that was primarily for road water from side drains. An existing cross pipe at the boundary of 169 and 177 needs to be removed and all high-side stormwater directed to the cross pipe location between 181 and 191. A drainage reserve / easement will then need to be placed on the vacant block (assessment number 2414) to formalise the existing drainage use. A section may need to be piped to ensure there are no erosion or side flow problems. The apex is near 156 and 158 and depending on gradients could be moved either way.

The alternative to using the existing drainage through private property is to extend the underground pipe all the way south west to the next Simmonds Creek crossing near 199.

It should be noted that the watercourse has no specific watercourse reserve and flows through several blocks before reaching Simmonds Creek. Some existing houses could be closer than 30m.


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POLICY IMPLICATIONS

Improvements to drainage meet the Alpine Shire Council Plan 2009-2013:

Theme 3: Place: To ensure our Shire is a great place to live and visit;

Strategy 3.2 – “Deliver and promote sustainable development” ……requires Council’s new assets to be well planned and built and current assets to be well maintained.

FINANCIAL AND RESOURCE IMPLICATIONS

To resolve the flooding issues the following works (and approximate estimates) to be completed:

1. grated pit and pipe to creek at No.19 - $3,000 2. remove redundant cross pipe at No.177 - $1,250 3. install pipe from No.150 to creek past No.200 - $70,000 4. install pipe from No.140 to existing pipe at No.123 - $22,000

The above works could be staged with the first two items listed being completed as soon as possible and then staging the underground pipe works. The work could be completed by contractors under council supervision or the smaller works could be completed by council resources.

The first two items will eliminate the ongoing immediate threat of flooding. The other works will / should eliminate future flooding threats to the low-side houses from the high-side developments.

CONSULTATION

A petition was received from the residents of Simmonds Creek Road, Tawonga South. The petition was in regards to drainage and water discharge problems in Simmonds Creek Road. This report aims to address the issues raised in the petition.

CONCLUSION

Immediate works needs to be undertaken to eliminate the flooding threat posed by: 1. road improvements that have improved the road but did not allow for

stormwater along a small section to cross over to the creek 2. a cross pipe that is diverting massive flows not intended to run through it and

is at present temporarily blocked (has burst once)

Ongoing works needs to be programmed and budgeted to eliminate the threat from high-side development discharges.


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Under Section 80C of the Local Government Act 1989, officers providing advice to Council must disclose any interests, including the type of interest. Both the Chief Executive Officer and Development Engineer declare that they have no disclosable interests in providing this report.

ATTACHMENT(S)

• Nil


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7.4.2 Stackey Gully Road - One Way configuration


INTRODUCTION

At present Stackey Gully Rd is duplicated either side of the creek with both sides being quite narrow for two way traffic. The duplicated section starts about 75 metres in from Great Alpine Road (Gavan Street) and ends at the junction of Walnut Grove on the eastern side. Cr Narda Cain Cr Mark Steven 1. That Council implement the conversion of Stackey Gully Road, upon

receiving approval from VicRoads, as follows:

a) One way traffic (northbound) on the western side of the creek – from Walnut Grove towards Great Alpine Road (Gavan Street);

b) One way traffic (southbound) on the eastern side of the creek – from Great Alpine Road (Gavan Street) to Walnut Grove.

Carried

BACKGROUND

There have been many references to near misses, mainly involving tourist traffic. There are a considerable number of cyclists and pedestrians that use the road in the belief that it is only a one-way road due to it being so narrow. Vehicles parked alongside the road restrict the road to one lane only.

Stackey Gully Road runs along the northern side of the creek and the road on the other side was only constructed when the resort was constructed and then was extended all the way through when Walnut Grove (originally called Nazife Court) was constructed. Both are now referred to as Stackey Gully Road.

ISSUES

With some simple traffic management devices it is recommended that Stackey Gully Road, either side of the creek, be converted into one way sections of road. The western side will be for northbound traffic – from Walnut Grove towards Great Alpine Road (Gavan Street). The eastern side of the creek will be for south bound traffic – from Great Alpine Road (Gavan Street) to Walnut Grove.

A series of “one way” signs will remind people of the change plus “no entry” signs at the ends where people are likely to attempt to go the wrong way will be the major way of educating drivers. Some changed linemarking will also be required.

Local residents and the resort along this section of Stackey Gulley Rd will be the only ones ‘disadvantaged’ by this change in traffic management. They will have to loop around each time they enter from Walnut Grove or exit their property to head towards Great Alpine Road. The short distance involved, just over 260 metres in total, will have minimal effect on overall travel time.


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One issue raised by the survey is the parking of service and delivery vehicles, including the rubbish truck, at the Bright Resort that park on the road making it almost impossible to pass. Council will have to eliminate this for the one-way traffic management to work. This may require the dedication / construction of a dedicated parking area for these vehicles within the Bright Resort. Council may have to improve road area where rubbish truck picks up if that is causing a safety problem / issue.

POLICY IMPLICATIONS

Improvements to Council’s road infrastructure meet the Alpine Shire Council Plan 2009-2013:

Theme 3: Place: To ensure our Shire is a great place to live and visit;

Strategy 3.2 – “Deliver and promote sustainable development” ……requires Council’s new assets to be well planned and built and current assets to be well maintained.


The estimated costs (approximate) are:

1 signage – $1,500

2 linemarking – $500

3 roadside improvements – $3,000 (if necessary)

The signage can be installed by contractors or council staff and the linemarking would be completed by a qualified contractor. The roadside improvements may be completed by council resources or a contractor depending on complexity.

This work is currently not funded.

CONSULTATION

A survey of local residents resulted in 14 replies with all being in favour of the one-way proposal. Most indicated that they were using the divided section as a one-way section already due to the width restrictions, high number of pedestrians along part of it and the tourist traffic. Several letters highlighted that service / delivery vehicles park on the road such that passing them is unsafe or impossible. A centreline painted on the lower curve(s) of Walnut Grove was also highlighted as an issue.

CONCLUSION

The installation of appropriate signage will formalise what the majority of residents are already doing to improve the road safety at this location. Alterations to the existing linemarking will be required at each end.


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Under Section 80C of the Local Government Act 1989, officers providing advice to Council must disclose any interests, including the type of interest. Both the Chief Executive Officer and Development Engineer declare that they have no disclosable interests in providing this report.

ATTACHMENT(S)

• Nil


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7.5 MANAGER STRATEGIC SERVICES – JOHN CARTER

7.5.1 Dinner Plain Advisory Committee

File Number:

INTRODUCTION

The Dinner Plain Advisory Committee met on Friday 18 March 2011 and the minutes including key issues and recommendations are highlighted for the information of Council. Cr Peter Roper Cr Narda Cain That the minutes of the Dinner Plain Advisory Committee held on Friday 18 March 2011, be noted.

Carried

BACKGROUND The Dinner Plain Advisory Committee meets at least quarterly and the March 2011 meeting focussed on: • Extension of the Dinner Plain School • Capital Projects update • Renewable energy scoping update • Section 174 Agreement - Industrial Estate • Marketing Report • Finance update • Local Laws review FINANCIAL AND RESOURCE IMPLICATIONS All recommendations and capital works can be accommodated within the existing operating and capital budget.

CONSULTATION The Dinner Plain Advisory Committee is established as a conduit between Council and the Dinner Plain Community. The Dinner Plain Marketing Working Group has contributed significantly to the development of the Dinner Plain Marketing research project and revised marketing plan. CONCLUSION The Dinner Plain Advisory Committee recommendations contained in the minutes (Attachment 7.5.1) are consistent with the Dinner Plain Strategic Plan objectives.


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DECLARATION OF CONFLICT OF INTEREST Under Section 80C of the Local Government Act 1989, officers providing advice to Council must disclose any interests, including the type of interest. The Manager Strategic Services declares that he has no disclosable interests in providing this report.

ATTACHMENT(S)

7.5.1 Dinner Plain Advisory Committee meeting minutes Friday 18 March 2011.


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7.6 MANAGER PLANNING AND ENVIRONMENT – HEATHER GREEN

7.6.1 Geographic Place Names

File Number: 1763.08.02

INTRODUCTION

A submission was received to re-name the reserve currently known as ‘Myrtleford Memorial Square’ which is located between Myrtle Street and Clyde Street, Myrtleford.

This application has been supported by the executive of the Myrtleford Branch of the Returned and Services League of Australia.

Council is required to approve this change. Cr Jan Vonarx Cr Narda Cain That the reserve name “A.D. Lowerson V.C. Memorial Square” be approved for the reserve currently known as “Myrtleford Memorial Square”.

Carried


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BACKGROUND

Myrtleford Memorial Square is the location of the Myrtleford War Memorial; there are also a small number of other memorials located within this reserve.

Albert David Lowerson V.C. was born in Myrtleford in 2 August 1896 and is Alpine Shire’s only Victoria Cross recipient.

He enlisted in the Australian Imperial Force in Melbourne in July 1915. He embarked for Europe in September of the same year, joining his unit the 21st Battalion as a member of the 5th Reinforcements.

Lowerson won the Victoria Cross on 1 September during the capture of Mont St. Quentin. He was cited for his leadership and courage during the battle, particularly for his effective bombing of the strong point which was the centre of stern resistance: a huge crater from which machine-guns fired and stick-bombs were hurled. He inflicted heavy casualties on the Germans and captured twelve machine-guns and thirty prisoners. Although wounded in the thigh, he refused to withdraw until the prisoners had been sent to the rear and his men had been organised and consolidated. He remained with his battalion for two full days before being evacuated because of his wound.

He resumed duty approximately two weeks later in time to participate in the last Australian Infantry action of the war at Montbrehain on 5 October where he was wounded for the fourth time.

He received the Victoria Cross from King George V at Buckingham Palace on 1 March 1919.

It is considered appropriate to commemorate the life and courage of the Shire’s only Victoria Cross recipient by the re-naming of this park in his honour.

ISSUES

Nil


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POLICY IMPLICATIONS

Consideration of the road name has been undertaken in accordance with Council Policy No. 57 – Place, Road and Memorial Naming.


A sign will need to be purchased and installed to identify the newly named reserve.

CONSULTATION

The Guidelines for Geographic Names Victoria 2010 and section 4.2 of Council’s Policy No. 57 requires a public consultation process.

The name has been advertised locally for a two week period, with one submission of support received.

The change is also supported by the executive of the Myrtleford Branch of the Returned and Services League of Australia.

CONCLUSION

Given that all necessary requirements relating to the name change have been addressed and that no objections have been received; Council approve the new name “A.D. Lowerson V.C. Memorial Square” to replace the name for the reserve currently known as “Myrtleford Memorial Square”.


Under Section 80C of the Local Government Act 1989, officers providing advice to Council must disclose any interests, including the type of interest. The Manager Planning and Environment and the Subdivisions Officer have no disclosable interests in providing this report.


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8 ASSEMBLY OF COUNCILLORS

INTRODUCTION

Section 80A of the Local Government Act 1989 defines the requirements for a written record of Assemblies of Councillors to be reported at an ordinary meeting of the Council, and to be incorporated in the minutes of the Council meeting. Cr Tony Keeble Cr Narda Cain That summary of the Assemblies of Councillors for February and March 2011 be received.

Carried

BACKGROUND

The written records of the assemblies held during the previous month are summarised below. Detailed assembly records can be found in Attachment 8.0 to this report.

Date Meeting

22 February 2011 Briefing Session

1 March 2011 Briefing Session




ATTACHMENT(S)

8.0 Assemblies of Councillors – February and March 2011


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9 PRESENTATION OF REPORTS BY DELEGATES

INTRODUCTION

Councillor portfolios include representation on various committees where Council has an interest. Delegate reports contain information about meetings attended, and the outcomes from those meetings that affect Council. Cr Jan Vonarx Cr Narda Cain That summary of the presentation of reports by delegates for March 2011 be received.

Carried

BACKGROUND

The written records of the delegates reports held during the previous month are summarised below. Detailed delegates reports can be found in Attachment 9.0 to this report.

Date Meeting Councillor

9 March 2011 Alpine Shire Youth Council Cr Jan Vonarx

10 March 2011 TIRES meeting Cr Jan Vonarx

11 March 2011 Timber Towns Victoria Cr Jan Vonarx

11 March 2011 Rural Councils Victoria Cr Jan Vonarx

ATTACHMENT(S)

9.0 Presentation of Reports by Delegates – March 2011


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10 GENERAL BUSINESS

Cr Mark Steven requested that once the replacement manager has been sought for the Engineering and Assets Department that Council review its Motor Vehicle Policy.

Cr Mark Steven also requested that the media report with respect to the CPM’s be presented to the next Council Meeting

11 MOTIONS FOR WHICH NOTICE HAS PREVIOUSLY BEEN GIVEN

Nil

12 RECEPTION AND READING OF PETITIONS


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13 DOCUMENTS FOR SEALING Cr Narda Cain Cr Daryl Pearce That the following documents be signed and sealed.

1. Contract No. 1006601 – H-Line Structures – Supply and delivery of a marquee (20m x 60m).

2. Section 173 Agreement - Tatia Leone Weston, Lot 1, Lodged Plan 111535, Volume 09049 Folio 048, Centenary Avenue, Wandiligong.

Condition No. 19 states that prior to the building permit being issued, the owner shall enter into an agreement with the Responsible Authority and Goulburn-Murray Water under Section 173 of the Planning and Environment Act requiring that:

a) If wastewater is treated and disposed of on-site, a dwelling on this land must not contain more than three bedrooms.

b) If a community effluent disposal system or reticulated sewerage system becomes available, all wastewater from the dwelling must be disposed of via this system and the on-site treatment and disposal system must be decommissioned.

c) The wastewater treatment and disposal facility be installed, operated and maintained as required by the EPA.

d) An annual inspection of the wastewater treatment and disposal facility be undertaken at the cost of the landholder by a competently trained person or servicing agent, and a report of the inspection must be forwarded to the Responsible Authority and Goulburn-Murray Water.

e) All repairs and maintenance undertaken to the wastewater treatment and disposal facility must be documented and reported to the Responsible Authority and Goulburn-Murray Water.

f) The owner shall meet the cost of the registration of the agreement on the title of the land and the costs of the annual inspection and reports.

g) This agreement is cancelled if (b) above is satisfied.

3. Lease – AGL Energy Limited – Lease of Playground Area, Mount Beauty.

Carried

There being no further business the Chairperson declared the meeting closed at 8:23pm.

Confirmed.

………………………. Chairperson

Documents

ORDINARY COUNCIL MEETING MINUTES M3 – 5 April … · Ms Heather Green - Manager Planning ... Cr Jan Vonarx That the minutes of the Youth Council's March meeting be received