ORDINARY MEETING OF COUNCIL Condobolin 19 November 2014 ... · with the official lighting of the Christmas tree to occur at approximately 8.30pm. Aboriginal Advisory Committee The

ORDINARY MEETING OF COUNCIL

Condobolin

19 November 2014

commencing at 10.00am

This is Page No.2 of the Business Paper of Lachlan Shire Council to be held 19 November 2014 in the Council Chambers, 58-64 Molong Street, Condobolin

LACHLAN SHIRE –THE HEART OF NSW

Our Vision:

For the Lachlan Shire to be a resilient community

providing economic and social growth, through

evolving, agricultural, business and mineral activities

Mission:

To engage the community, providing and delivering

progressive services whilst implementing a long term

strategic plan leading to the social and economic

benefit of the community


ORDINARY MEETING

19 November 2014

TABLE OF CONTENTS

1.0 CONFIRMATION OF THE MINUTES .................................................................................................................. 5

2.0 LEAVE OF ABSENCE ......................................................................................................................................... 5

3.0 MAYORAL MINUTE .......................................................................................................................................... 6

4.0 PUBLIC FORUM ............................................................................................................................................... 7

5.0 DISCLOSURE OF INTEREST ............................................................................................................................... 8

6.0 GENERAL MANAGER ....................................................................................................................................... 9

6.1 GENERAL MANAGERS REPORT - MONTH OF NOVEMBER 2014 ...................................................................... 9

6.1.2 LACHLAN SHIRE COUNCIL DRAFT ANNUAL REPORT ................................................................................ 15

6.2 COMMUNITY SERVICES AND GOVERNANCE .................................................................................................. 18

6.2.1 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE REPORT – NOVEMBER 2014 ................................ 18

6.2.2 FINANCE AS AT 31 OCTOBER 2014 ......................................................................................................... 23

6.2.4 REVOTE OF EXPENDITURE TO 2014-2015 OPERATIONAL / DELIVERY PLAN .............................................. 28

6.3 ENVIRONMENT AND PLANNING .................................................................................................................... 38

6.3.1 DIRECTOR OF ENVIRONMENT AND PLANNING – REPORT FOR NOVEMBER 2014 ..................................... 38

6.3.2 DEVELOPMENT ACTIVITY - MONTH OF OCTOBER 2014 ........................................................................... 51

6.3.3 CHANGES TO WASTE LEGISLATION AND ITS IMPACT ON WASTE OPERATIONS ........................................ 55

6.3.4 WASTE ACTION PLAN IMPLEMENTATION .............................................................................................. 60

6.3.5 FLOODPLAIN RISK MANAGEMENT STUDY & PLAN .................................................................................. 69

6.3.6 REVISED CEMETERIES POLICY ................................................................................................................ 71

6.4 INFRASTRUCTURE SERVICES .......................................................................................................................... 74

6.4.1 DIRECTOR INFRASTRUCTURE SERVICES’ REPORT – NOVEMBER 2014 ...................................................... 74

6.4.2 LACHLAN TRAFFIC COMMITTEE MEETING NOVEMBER 2014 .................................................................. 89

6.4.3 PROPOSED ROAD CLOSURE IN THE MIAMLEY AND TOTTENHAM LOCALITY ............................................. 94

6.4.4 ROAD CLOSURE – TOTTENHAM LOCALITY ............................................................................................ 100

6.4.5 RURAL ADDRESSING – ROAD NAMING ................................................................................................. 103

6.4.6 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 31 OCTOBER 2014............................. 110

6.4.7 AVAILABLE GENERAL SECURITY WATER ALLOCATIONS FOR THE 2014-2015 WATER YEAR...................... 118

7.0 DEPUTATIONS ............................................................................................................................................. 122

8.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR & DEPUTY MAYOR ............................................... 123

9.0 NOTICES OF MOTION .................................................................................................................................. 124

9.1 NOTICE OF MOTION 1 - CR SCOTT............................................................................................................. 124

9.2 NOTICE OF MOTION 2 – CR SCOTT ............................................................................................................ 124

9.3 NOTICE OF MOTION 3 – CR SCOTT ............................................................................................................ 124

10.0 DELEGATES REPORT ................................................................................................................................ 125

11.0 CORRESPONDENCE ................................................................................................................................. 126


11.1 CONDOBOLIN PUBLIC SCHOOL – LETTER OF THANKS ............................................................................ 126

11.2 AMENDMENTS TO CITY OF SYDNEY ACT 1998 ...................................................................................... 126

12.0 COMMON SEAL ...................................................................................................................................... 127

12.1 SALE TO ERVIN – NOT PROCEEDING ..................................................................................................... 127

13.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN ................................................................................... 128

14.0 MATTERS RULED URGENT BY THE MAYOR.............................................................................................. 129


1.0 CONFIRMATION OF THE MINUTES

Recommendation

That the Minutes of the Ordinary Council Meeting held 15 October 2014 be

received and noted.

That the Minutes of the Extraordinary Council Meeting held 11 November 2014 be

received and noted.

(/)

2.0 LEAVE OF ABSENCE

Recommendation

That leave of absence be granted for

(/)


3.0 MAYORAL MINUTE


4.0 PUBLIC FORUM


5.0 DISCLOSURE OF INTEREST

The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s Code

of Conduct regulate the way in which Councillors and staff of Council conduct

themselves to ensure that there is no conflict between their private interests and their

public trust.

The Act prescribes that where an official of Council (or a Committee of Council) has an

interest in a matter to be considered at a meeting of the Council (or Committee), that

interest must be disclosed as soon as practicable after the start of the meeting and the

reasons for declaring such interest.

Recommendation

That Councillors and staff now disclose any interest in the matters under

consideration at this meeting, describe the nature and type of interest, and in the

case of ‘less than significant on pecuniary interests’ the reasons why they

consider the interest to be non significant.

(/)


6.0 GENERAL MANAGER

6.1 GENERAL MANAGERS REPORT - MONTH OF NOVEMBER 2014

Author: L Collyer

TRIM: 13.6.6.1

Community

Strategic Plan

4 Build Civic Leadership and Pride

Strategic

Outcome

4.7 Strong Effective Council

Delivery

Program

4.7.2 Council is meeting its objectives of its long term plan

Operational

Plan

4.7.2 Council’s long term objectives are being met

RECOMMENDATION

That Council notes the General Manager’s Report for November 2014.

INTRODUCTION

The following report provides an update for Councillors on current strategic Council

related issues including initiatives to address these and specific activities undertaken

by the General Manager over the past month.

STRATEGIC PROJECTS

“Fit for the Future”

The Office of Local Government (OLG) has been conducting a range of meetings

and workshops over the last month, as they roll out further information regarding the

“Fit for the Future” suite of Local Government Reform Programs.

MEETING TYPE: Ordinary Meeting

DATE: 19 November 2014

ITEM NO. 6.1


I received an invitation from OLG, to attend a meeting in Sydney in early October as

one of 12 General Managers representing a diverse range of Councils. This diversity

was evident from their size, geographic locations TCorp placements and positioning

within the panel's recommendation tables. The group was invited to provide input

and feedback on the initiatives featured in ”Fit for the Future" and how the Office can

provide strong support and assistance to General Managers and Councils’ in

navigating the Programs.

The Mayor and I also attended a workshop in Dubbo in early November regarding

the development of a Rural Council Model. OLG are seeking input from Councils

including the challenges and opportunities for Rural Councils, to assist them in

developing the framework on what a Rural Council Model will look like.

There is another workshop to be held in early December regarding the self-

assessment process which has a strong operational focus. This workshop will be

attended by myself and the Director Community Services and Governance.

As all the final information has not yet been completed it is recommended that a

report regarding “Fit for the Future” be presented at the December Meeting of

Council.

In relation to the Joint Organisations Models, The Office of Local Government has

announced which applications were successful in their expression of interest to be a

trial Joint Organisation and the application by Centroc was one of the five successful

applications.

Christmas Trees

Council’s fully decorated and beautifully lit Christmas Trees that made their debut in

Condobolin and Lake Cargelligo last year will be erected in Condobolin on Monday 1

December and in Lake Cargelligo 2-3 December. The lights of the Condobolin tree

will be officially turned on as part of the Fiesta on Thursday 4 December and the

Lake lights will be officially turned on Friday 5 December. A competition open to

young residents of the Shire, 12 years and under, will be conducted in both locations

with a lucky child in each location winning the honor of officially turn on the lights.

Entry forms will be available from Council Offices, Council’s website and local

papers over the next week.


The planning for the Annual Lachlan Christmas Fiesta to be held on Thursday 4

December 2014 is well under way. Traffic Management Plans have been adopted

by the Traffic Committee and after a planning meeting with local businesses held at

the end of October, this year’s event will commence at 5.00pm and finish at 9.00pm

with the official lighting of the Christmas tree to occur at approximately 8.30pm.

Aboriginal Advisory Committee

The Inaugural Meeting of Council’s Aboriginal Advisory Committee was held on

Tuesday 11 November at the Wiradjuri Centre. This was a symbolic event with the

new Committee expressing their passion and priorities for ensuring their participation

in this Committee will deliver positive outcomes for members of Lachlan's Aboriginal

Community.

The community representatives voted for the Chair and Deputy Chair at the meeting

and Kevin Read was elected as the Committee’s Chair and Dave Carter elected as

the Deputy Chair.

A formal report will go to the December Ordinary Meeting of Council to formally

adopt the Committee’s Terms of Reference.

The next meeting of the Committee will be held on Friday 13 February 2015.

Entry Statements

The first of the new entry statements into Condobolin has been completed on the

Diggers Avenue entry into town. In keeping with the ‘Ultimate Bush Experience’

theme, the steel based design incorporates elements that are synonymous with

farming and bush culture with a tractor, working dog and wheat featuring in the steel

cut outs. This statement also includes elements of some of the lost history of the

local area utilising some of the metal beams that were retrieved from the ruins of the

Renown Theatre fire.

The other statement that is currently being constructed on the Parkes Road entry

into Condobolin is expected to be finished by the third week in November. This


design also in keeping with the bush and farming theme will feature a 5 metre high

windmill amongst other innovative concepts.

Community Strategic Plan

The Draft Community Strategic Plan is on Public Exhibition until 26 November 2014.

The community is encouraged to review the Plan and provide any submissions or

proposals to Council by the due date.

Submissions received will be considered and the Final Plan will be presented to

Council for adoption at the December Ordinary Meeting of Council.

The Plan is the guiding document that directs Council’s strategic business and will

direct and inform the development of the 2015/2016 Delivery/Operational Plan with

workshops in the development of the Delivery Plan commencing in January 2015.

Council Christmas Shut Down Period

The official Christmas Shut Down period will be as follows:

Outdoor Teams last day Friday 19 December return to work Monday 5

January 2014.

Indoor Teams Council Offices, Libraries, Child Care and HACC Service will

close at 12.00noon on Tuesday 24 December and re open 8.30am Monday 5

January 2014.

Appropriate notification of the shutdown dates will be made on Council’s website,

notices on office and library outlets, Facebook and advertisements will be placed in

the Lachlander, Argus and Lake News.

A recorded message on Council’s telephone system and out of office reply to the

Council Connect email address with directions for urgent matters will also be put in

place.

A listing of skeleton staff details and contacts will be forwarded to Councillors before

the Christmas Break.

LGNSW Conference

The Annual Local Government NSW Conference was held in Coffs Harbour on 20 -

21 October. I attended the conference along with our Mayor, Deputy Mayor and

Councillor Brady.


The Premier of NSW The Hon Mike Baird provided the opening conference address

and the Minister for Local Government The Hon Paul Toole delivered a presentation

on “Fit for the Future”. A great deal of discussion from the presenters and from the

floor centered around the Local Government Reforms.

Tourism

As part of our tourism strategy and in keeping with our branding of ‘Your Ultimate

Bush Experience’ theme, Council again presented the Shire as an exciting visitor

destination at the Annual Canberra Home, Leisure, Caravan, Camping. 4WD, and

Outdoors Show held in at the Exhibition Centre in Canberra from 24 to 26 October.

Elements of our new tourism brochures and collateral were released at the show

highlighting the Bush Camping theme for Lachlan. The new Bush Camping brochure

showcases Lachlan as a great destination for the caravanning and RV Motorhome

market with a range of formal caravan parks that are complemented by freedom

camping sites across the Shire.

Meetings and Events

I have attended and participated in the following external meetings and events

representing Council.

10/10/14 CENTROC–Priority Infrastructure Decision Making Matrix Workshop

Orange

15/10/14 Office of Local Government “Fit for the Future” Meeting in Sydney with

12 General Managers from across the State

17/10/14 Terry Williams former CEO Wiradjuri Study Centre

20-21/10/14 Local Government NSW Annual Conference Coffs Harbour

28/10/14 The Hon Kevin Humphries MP – Local Member and NSW Minster for

Natural Resources

29/10/14 Business Connect @ Lachlan Christmas Fiesta Planning Meeting

5/11/14 Office of Local Government – Rural Council Modelling Workshop in

Dubbo

10/11/14 Emily Fuller and Angus White – Vincent Fairfax Family Foundation


10/11/14 Marnie Page – NSW Health re Study of impacts of heat in communities

in Central West LHD.

11/11/14 Inaugural LSC Aboriginal Advisory Committee Meeting – Wiradjuri

Study Centre

11/11/14 Extraordinary Meeting of Council – Condobolin

13-14/11/14 2014 Local Government Leadership Summit – Melbourne

Media Updates

17/10/14 Waste Facilities Management Plan

04/11/14 Main Road 57 North Sealing Completed

11/11/14 Christmas Fiesta on again

11/11/14 Australia Day Nominations Closing

12/11/14 Emergency Water Restrictions

Liz Collyer

General Manager


6.1.2 LACHLAN SHIRE COUNCIL DRAFT ANNUAL REPORT

Author: L Collyer

Trim No.13.6.6.1

Community

Strategic Plan

4 Build Civic Leadership and Pride

Strategic

Outcome

4.7 Strong Effective Council

Delivery

Program

4.7.2 Council is meeting its objectives of its long term plan

Operational

Plan

4.7.2 Council’s long term objectives are being met

SEPARATE ATTACHMENT

RECOMMENDATION

That Council:

I. Note the Report

II. Adopt the Lachlan Shire Council 2013/2014 Draft Annual Report

III. In accordance with the legislation submit a copy of the Annual Report to

the NSW Minister for Local Government by 30 November 2014

IV. In accordance with the legislation place an electronic copy of the Annual

Report on Council’s website

V. Distribute hard copies of the Annual Report to the various Council

Information Points across the Shire including Council’s Customer

Service Centres and Libraries.

VI. Not adopt the Lachlan Shire Council 2013/2014 Draft Annual Report.

MEETING TYPE: Ordinary Meeting ITEM NO. 6.1.2

DATE: 19 November, 2014


INTRODUCTION

In accordance with the Integrated Planning and Reporting Guidelines for Local

Government in NSW, Council is required to prepare an Annual Report within five

months of the end of the financial year.

The Annual Report is one of the key points of accountability between Council and its

community.

The Office of Local Government in the distribution of the Integrated Planning and

Reporting Guidelines, have reminded Councils that the Annual Report focuses on

Council’s implementation of the Delivery and Operational Plan as these are the

specific plans that are the responsibility of Council.

Whilst a copy of the Annual Report must be submitted to the Minister for Local

Government, the Office of Local Government stresses that it is a report from each

council to their community.

A requirement of Section 404 of the Local Government Act 1993 is that an annual

report in the year of the ordinary election will also include an outline of achievements

in implementing the Community Strategic Plan.

The Local Government elections were held in September 2012; therefore the

2013/2014 Annual Report includes an outline of the achievements from the

Community Strategic Plan “Living Lachlan Style” 2013-2023.

BACKGROUND

As of 30 June 2012, all Councils across NSW are required to be working within the

Integrated Planning and Reporting Framework. This framework includes the

development of a Community Strategic Plan, Delivery Program, Operational Plan

and an Annual Report.

The Integrated Planning and Reporting framework encourages Councils to draw their

various plans together ensuring all these plans have links to each other and are all

following a cohesive path.

This new framework has encouraged greater interaction and engagement between

Councils and their communities. The Community Strategic Plan ensures the

aspirations of communities are clearly understood and a collaborative “whole of

community” approach is adopted in achieving the specific needs of each community.


DISCUSSION

The preparation of the Lachlan Shire Council 2013/2014 Draft Annual Report has

been undertaken within a “whole of Council” framework. It has included the

involvement of all streams of Council and is a collaborative work.

All requirements outlined within section 404 of the Local Government Act 1993 and

Clause 217 of the Local Government (General) Regulations, have been met.

FINANCIAL AND RISK

There are no financial implications of this report. The risk in not preparing an Annual

Report is that Council would be in contravention of its legislative requirements as

detailed in the Integrated Planning and Reporting Guidelines.

ENGAGEMENT

The Development of the Community Strategic Plan and its review in April, 2014

included comprehensive engagement with the diverse communities of Lachlan and a

range of stakeholders from government agencies and community organisations.

The review of Council’s Delivery and Operational Plan in May ensured the Plan and

Budgets were out on public exhibition for the required time period and that members

of the community had the opportunity to comment on the Plan.

CONCLUSION

The 2013/2014 Lachlan Shire Council Annual Report provides a comprehensive

overview of Council’s achievements in the 2013/2014 financial year. The Report

clearly demonstrates Council’s commitment to working collaboratively with its

communities and other stakeholders in achieving its vision for the future where:

“Everything is possible, for all”.

Liz Collyer

General Manager


6.2 COMMUNITY SERVICES AND GOVERNANCE

6.2.1 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE REPORT –

NOVEMBER 2014

Author: G Thomson

TRIM NO.: 13.6.6.2

Community

Strategic

Plan

Goal 4 BUILD CIVIC LEADERSHIP AND PRIDE

Strategic

Outcome

4.7 Strong effective Council.

Delivery

Program

4.7.2 Council is meeting its objectives of its long term plan.

Operational

Plan

Council’s long term objectives are being met.

RECOMMENDATION

That Council note the Director Community Services and Governance’s Report

for November 2014.

INTRODUCTION

This report provides Councillors with an update on the activities of the Director

Community Services and Governance for November 2014.

OVERVIEW

Work this month focused on continued engagement with Council staff regarding the

development of Council’s 2014 Enterprise Agreement and finalising the end of year

financial statements.



ITEM NO. 6.2.1


Preliminary work was completed on a review of Council’s Procurement Review

Project. An analysis of Council’s spend and accounting data was used to refine the

project’s Terms of Reference and the project has now commenced.

A meeting was to have been held with the Whiddon Group’s Chief Executive,

Council’s General Manager and I prior to Council’s November meeting in relation to

the Condobolin District Retirement Village. This has now been rescheduled at

Whiddon’s request to 3 December 2014. A report on the Agreement and

implications for Council has been prepared but held over to the December meeting

so outcomes arising from this meeting can be included in the paper.

I have continued to work closely with Western Plains Regional Development Inc.

(WPRD) to develop a Strategic Plan for WPRD and a related funding agreement with

Council. This is designed to assist WPRD to identify youth develop opportunities

and potential funding sources which can then be strategically assessed against

agreed performance indicators for reporting to its Board.

MEETINGS AND EVENTS

I attended and participated in the following meetings and events representing

Council:

16/10/14 Coordinated a briefing between Manex and CENTROC procurement

consultant

21/10/14 Met with WPRD Executive Officer to discuss strategic plan

26/10/14 Attended Tullibigeal Gymkhana

28/10/14 Attended Community Centre Committee meeting with Mayor to discuss

lift and other maintenance issues

29/10/14 Attended the Lachlan Shire Council Business Connect meeting

31/10/14 Met with Martin Cantwell Precision Civil Infrastructure regarding Lake

Cargelligo reservoir project

03/11/14 Attended the Condobolin High School Youth Council meeting with

Mayor

05/11/14 Inspection at Community Centre with potential lift contractor


11/11/14 Policy and Governance Officer attended the BLITZ meeting on behalf

of Director Community Services and Governance held at Wiradjuri

Centre

11/11/14 Attended the Inaugural Aboriginal Advisory Committee meeting

13–14/11/14 Attended the Local Government Leadership Summit, Melbourne with

General Manager and Clr Hall

ACTIVE RESOLUTIONS

DATE RESOLUTION

SUMMARY

ACTION/UPDATE EXPECTED

COMPLETION

May 2014 That Council write to

Western Division

Councils of NSW

indicating in principle

support for Lachlan

Shire Council hosting

their Annual

Conference in late

February 2015 and that

Council further

investigate the cost

implications of hosting

the Conference

Further discussions to

be held with Executive

Officer regarding

finances and general

organisational issues.

Ongoing

April 2014 That Council agrees to

participate in the 2014

Bush Bursary Program

Lachlan Shire Council

will host medical

student Bhari

Ravindran as part of

the Bush Bursary

Program 1-12

December 2014.

WORK COMPLETED

March 2014 That Council

investigate the current

community transport

service across the

Shire with the report to

include costs,

volunteers, rostering,

access/availability

Report to be presented

in December


auspicing and

management of the

service with a report to

come back to council at

the June ordinary

meeting.

December 2013 That investigations be

made to assess the

future intentions and

requirements of

medical practitioners in

Lake Cargelligo

Ongoing discussions

have been held with Dr

Bardawil since his

practice was relocated

in December 2013. A

second doctor has

joined his practice and

patient numbers have

stabilised. The

practice has indicated it

intends to expand its

services but has not

developed a business

case.

A further meeting with

Dr Bardawil is

scheduled for later in

November 2014.

Feb 2013 That Lachlan Shire

Council adopt the

Model Code of

Conduct and undertake

training

All training has been

completed. An

updated Code was

approved by Council in

September and is

currently on public

exhibition.

Public exhibition

completed. Adoption

report November 2014

April 2013 That the Alcohol and

Other Drugs Policy be

exhibited

A revised version has

been prepared to

reflect CASA

requirements for

testing of staff involved

with airport

maintenance. A

pathology provider is

currently being sought.

Awaiting confirmation

of alternative pathology

delivery services. Final

report to be presented

in December

April 2013 That investigations

take place into a new

Work continued during

the month with input

Draft action plan being

prepared. Further


location for Youth

Services in Condobolin

into venues and

possible sources of

alternative funding

investigated

discussions to be held

with WPRD and

Central West Family

Support Group.

July 2013 That an investigation

be undertaken into

development of a Local

Preference Policy

Advice from adjacent

councils has been

sought and a

preliminary

investigation

conducted.

November 2014

Gordon Thomson

Director of Community Services and Governance


6.2.2 FINANCE AS AT 31 OCTOBER 2014

Author: D Thorpe

TRIM: 13.6.6.2

Community

Strategic

Plan


Strategic

Outcome


Delivery

Program

4.7.1 Council is financially sustainable and provides services at a

level expected by the community.

Operational

Plan

Council’s long term financial plan is sustainable.

RECOMMENDATION

That Council notes the payment of accounts totaling $3,468,435.11 and the

level of investments as detailed in the investments report.

INTRODUCTION

This report advises Council of the payment of accounts for October 2014 and levels

of investment as at the 31 October 2014.

BACKGROUND

Payment of Accounts

Accounts paid for the month of October 2014 totaling $3,468,435.11 have been fully

checked and certified as to receipt of goods and/or the provision of service, prices,

computations and castings, by the relevant Council officer. Included in this amount

was nil expenditure involving investment of funds during the month.



ITEM NO. 6.2.2


DATE PLACED

DUE DATE INSTITUTION PRODUCT

S & P RATING RATE FACE VALUE

% OF PORTFOLIO MARKET VALUE

Call National Australia Bank Call Account AA- 2.85% 510,275.80 2.50% 510,275.80

13-Oct-2012 13-Oct-2014 Rural Bank Term Deposit A- 4.80% 1,000,000.00 4.90% 1,000,000.00

12-Aug-2014 16-Dec-2014 WAW Credit Union Term Deposit NR 3.60% 1,000,000.00 4.90% 1,000,000.00

29-May-2014 17-Dec-2014 National Australia Bank Term Deposit AA- 3.66% 800,000.00 3.92% 800,000.00

17-Sep-2014 13-Jan-2015 Bank of Sydney Term Deposit NR 3.45% 1,000,000.00 4.90% 1,000,000.00

26-Aug-2013 26-Feb-2015 ING Bank Term Deposit A 4.00% 1,500,000.00 7.36% 1,500,000.00

12-Sep-2013 10-Mar-2015 RaboBank Term Deposit AA 3.96% 2,000,000.00 9.81% 2,000,000.00

17-Sep-2014 17-Mar-2015 Bendigo Bank Term Deposit A- 3.50% 499,999.00 2.45% 499,9999.00

17-Sep-2014 17-Mar-2015 Bendigo Bank Term Deposit A- 3.50% 499,999.00 2.45% 499,9999.00

12-May2014 12-May-2015 RaboBank Term Deposit AA 3.65% 1,000,000.00 4.90% 1,000,000.00

31-May-2012 1-Jun-2015 Bank of Queensland Term Deposit A- 5.25% 1,300,000.00 6.38% 1,300,000.00

7-Nov-2013 9-Nov-2015 Investec Term Deposit BBB- 4.25% 400,000.00 1.96% 400,000.00

7-Nov-2013 9-Nov-2015 ING Bank Term Deposit A 4.10% 1,300,000.00 6.38% 1,300,000.00

6-May-2011 05-May-2016 Investec Term Deposit BBB- 7.65% 1,000,000.00 4.90% 1,000,000.00

29-May-2014 28-May-2016 National Australia Bank Term Deposit AA- 3.95% 800,000.00 3.92% 800,000.00

31-May-2012 31-May-2016 Investec Term Deposit BBB- 5.47% 900,000.00 4.41% 900,000.00

31-May-2014 31-May-2016 Quay Credit Union Term Deposit NR 3.50% 1,109,911,89 5.44% 1,109,911.89

1-Sep-2011 21-Jun-2016 UBS/NAB FRN AA- 3.88% 1,400,000.00 6.87% 1,421,042

1-Jun-2012 31-May-2017 RaboBank Term Deposit AA 5.90% 1,300,000.00 6.38% 1,300,000.00

29-May-2014 28-May-2019 ME Bank Term Deposit BBB+ 4.70% 1,000,000.00 4.91% 1,000,000.00

UBS Cash Management 68,222 0.33% 68,222

20,388,407.69 100.00% 20,409,449.69


Statement of Cash Book Balances as at 31 October 2014

GENERAL

Opening Balance 01-Oct-2014

2,672,918.89

Add: Receipts

1,651,064.76

Less: Payments

3,468,435.11

Closing Balance 31-Oct-2014 855,548.33

Consolidated Overdraft arranged with Bank is $500,000.00.

I hereby certify that the bank accounts have been reconciled with the Council’s

accounts as at 31 October 2014.

ENGAGEMENT

Council’s investments are discussed with and monitored by CPG Research and

Advisory which have been retained for this purpose.

FINANCE AND RISK

The investment environment continues to operate at a lower interest level. This is

unlikely to change in the short term. Council’s investment advisor recommends that

where cash flow permits, investments should focus on the three to four year range

where rates are more attractive.

CONCLUSION

Investments will continue to be managed so Council can meet its cash commitments

when they fall due. Where possible, investments will target three to four year terms.

David Thorpe

Manager Finance

Gordon Thomson

Director Community Services and Governance


6.2.3 ENDORSEMENT OF POLICIES FOLLOWING PUBLIC EXHIBITION

Author: G Thomson

TRIM NO.: 13.6.6.2

Community

Strategic

Plan


Strategic

Outcome


Delivery

Program


Operational

Plan

Council’s decision making and operational activities meet

regulatory and community expectations.

RECOMMENDATION

That Council endorses the:

I. Feral or Infant Companion Animal Policy

II. Build in Vicinity of Sewer Policy and

III. Code of Conduct 2014

which have been on public exhibition for the mandatory 28 days.

INTRODUCTION

This report seeks Council’s endorsement of three policies previously presented to it

and subsequently placed on public exhibition.

BACKGROUND

A review of Council policies and procedures has been underway for some months

and these policies were included as part of that review.



ITEM NO. 6.2.3


They were placed on public exhibition for 28 days in line with the provisions of the

Local Government Act 1993. Copies were available on Council’s website and as

hard copy in both the Condobolin and Lake Cargelligo offices.

No comment was received on the policies.

FINANCE AND RISK

Endorsement of these policies will help mitigate any risks to Council and ensure that

appropriate fees can be claimed.

ENGAGEMENT

Public advertisements were placed in each of the Shire’s newspapers and hard

copies were available at both Council offices. The policies were also available on

Council’s website.

CONCLUSION

Endorsement of these policies will assist in general administration and reduce the

overall risk to Council.

Gordon Thomson

Director of Community Services and Governance


6.2.4 REVOTE OF EXPENDITURE TO 2014-2015 OPERATIONAL / DELIVERY

PLAN

Author: D Thorpe

TRIM: 13.6.6.2

Community

Strategic

Plan


Strategic

Outcome


Delivery

Program

4.7.1 Council is financially sustainable and provides services at a

level expected by the community

Operational

Plan

Council’s long term financial plan is sustainable

RECOMMENDATION

That Council:

I. Receive and note the report

II. Approve the allocations listed and incorporate them into the 2014-2015

Operational / Delivery Plan.

INTRODUCTION

Council is required to formally revote any 2013-2014 Budget allocations which

remain unspent and incomplete at the conclusion of the 2013-2014 financial year.

BACKGROUND

At the completion of the 2013-2014 financial year a number of programs included

within the annual operational / delivery plan remained incomplete or not commenced.

Under the Local Government (Financial Management) Regulation and the Local

MEETING TYPE: Ordinary Meeting ITEM NO. 6.2.4



Government Code of Accounting Practice and Financial Reporting these budget

allocations lapse at the end of each financial year. Council needs to consider those

allocations remaining unspent or those which were not commenced and “revote”

those allocations as appropriate.

DISCUSSION

The following list of projects remained incomplete or not yet commenced at 30 June

2014 and is recommended for re-allocation to the 2014-2015 Operational / Delivery

Plan.

GENERAL FUND

General Manager / Community Services and Governance

Description Budget Expenditure Revote

3020/3920 Donations and Tourism –

Bring forward as W1980

Town Entry Signs

248,190 193,190 55,000

3760 Children’s Services

W88 – Mobile

W1941 -Mobile additional

grant

W1060 – Preschool

485,936

130,000

123,760

364,763

0

113,326

121,173

130,000

10,434

3820 Contributions

Tullibigeal Progress

Association

Lake Cargelligo Tourism

Tottenham Tourism

2,000

2,500

1,500

0

0

2,000

2,500

1,500

3850 Home and Community Care

Transitional Assistance

435,243

40,000

361,754

0

73,489

40,000

4170.484 Shire Business Awards 20,300 0 20,300

7710 Library Capital expenditure 64,040 15,664 48,376


7930 W995 – Bill Hurley Water

Tower

29,715 0 29,715

Total For General Manager

/ Community Services and

Governance

1,583,184

1,048,697

534,487

Environment and Planning


4010.454 Museum Advisor 22,400 8,272 14,128

4010.458 Flood Mitigation Study 68,889 0 68,889

4010.459 Local Heritage Fund 23,690 22,160 1,530

4010.475 Natural Resource

Management Strategy (2015

3360.540)

40,000 0 40,000

4010.486 Main Street Improvement

Program

20,000 0 20,000

4010 Application Tracking System 10,000 0 10,000

4010 Electronic Housing Code 20,000 0 20,000

4060.443 Home Power Savings

Program

3,185 0 3,185

4060.444 State of Environment Report 4,000 0 4,000

4060 Gumbend Lake Salinity

remediation

6,600 0 6,600

4100.458 West Weir 30,000 8,180 21,820

4120 Medical Practice subsidies 40,000 0 40,000

7490.730 W1916 Abattoir Cottage 20,000 9,643 10,357

7490. W1553 – Dwellings fixed 3,000 0 3,000


plant and equipment

7410.821 W1831 Waste capital

expenditure

80,000 0 80,000

7740 Halls and Community

Centres capital expenditure

W0828 – Condobolin

Museum

6,744

0

6,744

W0935 – Community Centre

Upgrade

13,425 0 13,425


W0959 – Tullibigeal Hall 13,917 0 13,917

W1757 Lake Cargelligo

Memorial Hall – Public

Toilets

50,000 2360 47,640

Unallocated Budget 23,651 0 23,651

8120.703 Medical IT Equipment 10,352 0 10,352

8120.730 W0932 / W1569 Medical

Centre Buildings

723,106 615,808 707,298

8150 W1204 – Lake Caravan Park

Office

35,000 0 35,000

W1554 – Tottenham Caravan

Park

50,000 0 50,000

Total for Environmental

Services

1,327,959

666,423

661,536


Infrastructure Services


3200.361 Engineering Management –

Asset Management

171,849 27,165 144,684

3240 W1433 – Reveg the Sedge 2,096 194 1,902

W1726 – SRA Ground –

Design irrigation

20,000 0 20,000

3320 Traffic Facilities (block) 132,469 106,997 25,472

3380 W1090 – Rural Addressing 97,684 2,700 94,984

7230.712 W1044 – Foster St

Beautification

67,209 0 67,209

W1047 – Lake Rec Ground

Filtration System Irrigation

15,000 9,924 5,076


W1048 – Condobolin Skate

Park

171,809 147,313 24,496

W1074 – Bird Aviary

Condobolin & Lake

3,846 0 3,846

W1512 – Major Mitchell

Park, Replace Irrigation

System

9,423 0 9,423

W1515 – Sacred Park

Replace Irrigation System

18,083 0 18,083

7230.713 W1043 - Shade Structure,

Wiradjuri Park

30,000 0 30,000

W1085 - Lions Park Rest

Area

5,000 0 5,000


W1886 - Apex Park Shade

Structure

35,000 0 35,000

W1887 - Shade Cloth

Renewals

40,000 0 40,000

7230.732 W1176 – CIP Condobolin

Pony Club

60,537 357 60,180

W1189 – CIP Tullibigeal

Picnic Race Club

7,313 0 7,313

W1191 – CIP Wiradjuri Arts

Group

5,000 0 5,000

W1456 – CIP Burcher Park

Play Equipment

3,176 1,560 1,616

W1458 – CIP Albert

Progress Assoc. Old Jail

Heritage Project

8,000 0 8,000

W1462 – CIP, Tottenham

Race Course Ground

3,000 207 2793

W1464 – CIP, Lake

Cargelligo Show Society

5,000 0 5,000


W1792 – CIP, WPRD

Mezzanine Storage area

6,500 0 6,500

W1795 – CIP, Condobolin

Community Centre,

downstairs kitchen

3,000 0 3,000

W1802 – CIP, Tottenham

Community Hall

7,166 0 7,166

7230.760 W1045 – Lake Cargelligo

Walkway Stage 2

111,839 940 110,899


7240.711 W1050 – Lake Recreation

Ground Amenities

10,000 0 10,000

W1051 – Condobolin

Netball Courts

18,662 0 18,662

W1057 – SRA Ground

Rugby League Kiosk

Refurbishment

5,024 0 5,024

W1509 – Illuminator Oval

Lighting Control

30,000 0 30,000


Irrigation Design

20,000 0 20,000


Amenities, Condo Netball

5,727 0 5,727

7240.712 W0938 – Fifield Recreation

Ground, Septic tank

8,580 0 8,580

7280 W1543 – Island Creek

Bridge

297,624 0 297,624

7300 Footpath Capital

Expenditure

53,587 41,417 12,170

W1769 – Golf Links Road

(PAMP Con12a)

120,900 107,676 13,224


7320 W1478 – Taxi Shelter

Condobolin

70,000 0 70,000

W1693 – Bus Shelter

Condobolin

10,000 0 10,000

7340 Regional Roads Block –

(W1882 – MR57N Fifield Rd

3,210,628 2,998,213 212,415


between Fifield and

Tullamore)

7400 W1067 – Storm Water,

Officers Parade Subdivision

9,717 0 9,717

W1068 – Storm Water,

Whiley Street

14,295 0 14,295

W1086 – Storm Water, Lake

Cargelligo Open Drain

Improvements

44,782 0 44,782


Tullibigeal

100,000 0 100,000


Maitland Street Condo

90,000 0 90,000


Lachlan Street Lake

Cargelligo

9,700 0 9,700

7450 W1376 – Memorial Park

Toilets

43,899 4,336 39,563

7510 Aerodrome Capital Works –

Condobolin

125,000 0 125,000

7570 W1528 – Condobolin Depot

Trade Shed

70,000 0 70,000

7720.700 W1041 – Filtration Plant

Condobolin Pool

319,573 0 319,573

7720.730 W1513 – Lake Cargelligo

Pool Fence Around Chlorine

Room

8,496 2100 6,396


W1762 – Tullibigeal Wading 25,000 0 25,000


Pool , Shade

8080 W0994 – SES Shed Lake

Cargelligo

10,000 0 10,000

W1560 – SES Building

Condobolin

10,000 0 10,000

Total for Infrastructure

Services

5,770,693

3,471,849

2,298,844

Total for General Fund 8,681,836 5,186,969 3,494,867

General Fund reallocations to 2014-2015 recommended total $3,494,868. These

allocations are funded by:

Unexpended Grants Already Received $ 881,166

Uncompleted Works Restriction $2,128,779

Other Restrictions $ 484,922

$3,494,867

Sewer Fund


37000 W0989 – Condobolin

Pumping Station

368,768 0 368,768

W1003 – Strategic Business

Plan

71,216 0 71,216

W1005 – Low Pressure

Sewer East Condobolin

200,000 0 200,000

Total for Sewer Fund 639,984 0 639,984


Water Fund


27000

W1018 – Tottenham

Reservoir

65,522 14,364 51,158

W1151 – Fifield Reservoir

Acquisition

10,000 0 10,000

W1748 – Lake Drought

Works – 2ML Reservoir

2,250,000 150,627 2,099,373

Total For Water Fund 2,325,522 164,991 2,160,531

FINANCIAL AND RISK

The 2013-2014 Financial Statements include restriction allocations for the funds

being requested to be reallocated to the 2014-2015 Operational / Delivery Plan.

ENGAGEMENT

The Original allocations for 2013-2014 were adopted by Council as part of its 2013-

2014 Management Plan or as a result of Council receiving additional grants or

contributions.

CONCLUSION

That the adjustments to the 2014-2015 Delivery plan listed in this report be adopted.

David Thorpe

Manager Finance


6.3 ENVIRONMENT AND PLANNING

6.3.1 DIRECTOR OF ENVIRONMENT AND PLANNING – REPORT FOR

NOVEMBER 2014

Author: A. Johns

TRIM: 13.6.6.4

Community

Strategic Plan


Strategic

Outcome

4.7 Strong effective Council

Delivery Program 4.7.3 Council’s decision making is equitable and ethical

Operational Plan Council decision making and operational activities meet

regulation and community expectation

RECOMMENDATION

That Council note the Director Environment and Planning Report for November

2014.

INTRODUCTION

What follows is a summary of the activities of the Director Environment and Planning

for the last month.

PROJECT AND STRATEGIC UPDATE

SRA Hall

The Condobolin Show Society are currently in discussions with Graincorp regarding

the possibility of taking ownership of the materials that form the Derriwong Silo Shed

which they understands may be surplus to Graincorp’s needs. The Shed’s 21 steel

portal frames which have a free span of 20m are in excellent condition and could be

dismantled and re-used for the proposed SRA Hall, while the remaining framing

MEETING TYPE: Ordinary Meeting ITEM NO.: 6.3.1



would require disposal and the corrugated steel roof sheeting and cladding could be

recycled to generate income and contribute towards costs. It’s considered that this

proposal would save Council and associated stakeholders around $100K in total

budget costs. The prospect of acquiring the steel portal frames for no cost opens-up,

but also closes, a number of design possibilities which overall will provide increased

opportunities, but at the expense of staging segments of the project to suit the

incremental sourcing of funds, which for Council and its partners, will pose financial

challenges.

By re-using the Graincorp portal frames the proposed SRA Hall would be 20 x 60m

overall in plan, making it far larger in volume compared to the existing facility. This

additional space means that an integrated design solution can be accommodated

which allows for an efficient layout with all facilities including kitchen, bar, toilets and

stage amenities being located within the one building. The impact of this in terms of

function and form means that improvements to security, disabled accessibility,

spatial connectivity, functionality and building appearance will have a positive

influence on end-users and enhance the commercial appeal of the facility to

hopefully attract a broader range of events, increased capital returns, and reduced

maintenance costs.

Generally speaking, this proposal provides ‘more bang for the buck’ than other

potential options previously discussed, but the downside is that the kitchen and toilet

facilities cannot be built at later stages due to space limitations as the new hall will

have to be partly sited where the existing kitchen and toilet facilities are located. If

this obstacle can be overcome a number of opportunities will arise, whereby, a new

pad level across the entire site can be provided all in one go, instead of building up

to one consistent level over a number of stages. This will alleviate the need to

provide expensive stairs, ramps and retaining walls which will only have to be

demolished at a later stage if a multi-staged proposal is alternatively selected.

Another benefit in demolishing the toilets and having them relocated within the new

hall is that views across to the arena/oval from the hall will be greatly enhanced,

providing the opportunity to have a prime multi-purpose outdoor zone housed under

the existing covered annex to suit market events, dining and other entertainment

activities. Such a space with hard and soft landscape finishes would replace the

existing enclosed dining room which is unappealing and remains unused.


Other improvements which feature in this new SRA Hall proposal include the

provision of a dedicated entry, performance stage and ancillary stores; Outdoor and

indoor food and beverage serveries; and, toilets which can be accessed internally or

externally. Additionally, improved truck circulation and dedicated loading areas to

efficiently service the kitchen and bar hub to the west, and the stage performance

areas located at the other end of the building can also be accommodated.

As the construction of the base building of the proposed hall cannot be staged, an

alternative approach to spreading costs over time could be to limit the scope of the

fit-out to the bare basics and to upgrade internal finishes and amenities at a later

date as funds become available. This can be achieved by installing the stage,

outdoor landscaping, operable roller shutter doors, ventilation fans, roof insulation,

bar and kitchen fit-outs, stage lighting and sound systems at later stages. Doors from

the existing hall and kitchen fittings and fixtures could also be re-used in the new hall

to reduce costs.

The standard of thermal comfort to be provided for the new hall is also a crucial

consideration and will impact on the commercial success of the new hall, with the

construction of a new hall providing the opportunity to increase standards to meet

contemporary expectations. Possibilities open for consideration include the addition

of a clerestory along the roof ridge line which would provide a venturi effect by

extracting hot air, the provision of wall and roofing insulation, ceiling fans and banks

of operable roller shutter doors to promote ventilation. Naturally, these are all items

which will impact on the decision making process effecting the projects bottom-line.

The prospect of re-using Graincorp’s steel portal frames provides Council and its

partners the opportunity to procure a significantly larger building in comparison to

other options previously explored, but for similar costs. The biggest barrier however,

is the difficulty of having to largely fund the project in one stage. Despite this, the key

benefits of this option include;

Integration of all amenities within the one structure

Provision of modern electrical and hydraulic services to reduce maintenance

costs

Opportunity to provide improved thermal comfort conditions


Provision of a dedicated entry and performance stage

Enhanced security

Raised pad level height to make the building flood proof

Improved disabled accessibility

Enhanced multi-use outdoor amenities

Improved functionality of food and beverage services including indoor and

outdoor servery and back of house servicing amenities

Improved building appearance to promote civic pride

Opportunity to provide adequate lighting and sound amenities to broaden

entertainment capabilities and commercial appeal, leading to increased rental

income.

It should be noted that this this concept will be sent to those who attended the

recent community meeting once more is known about the Show Society’s

negations with Graincorp in relation to the Derriwong facility.

Below is one preliminary design of the concept:



Derriwong Grain Shed


Canberra Home Leisure Caravan 4WD and Camping Show

From Friday 24 to Sunday 26 October Council was represented at the Canberra

Home Leisure Caravan 4wd and Camping Show. The show attracted almost 100,000

people. Many of these people walked past or dropped in to the ‘Lachlan Shire – Your

Ultimate Bush Experience’ display and were impressed by what the Shire offers to

visitors. Many people remarked that they had spent much time visiting coastal areas

and that they were looking to inland destinations for future travels.

Building Services Team Update

During the month of October the Building Services Team has been engaged in

maintenance of Council fixed building assets. Work has progressed on bringing an

extended Building Assets Register up to date to complement our Special Schedule 7

report.

Quotations were called and have now closed for the installation of shade structures

for the Condobolin Skate Park. An order has placed for these structures with


Greenline Group Pty Ltd. Turf, water reticulation augmentation and some park

furniture will also be installed in the near future.

Installation of a new accessible two bedroom cabin and service connections to the

Tottenham Caravan Park is almost complete.

The installation of the second hand toilet block and septic and water connections to

the Fifield Sports Ground is complete.

The work to the new office at Lake Cargelligo Caravan Park is progressing well and

completion is expected by sometime in December.

Annual inspections were carried out at Riverview Caravan Park in Condobolin and

Lakeview Caravan Park at Lake Cargelligo by rating agency AAA Tourism. The star

ratings for both parks remained unchanged at 3.5 stars for Riverview and 3 stars for

Lakeview which is a positive result. In order to improve these ratings, considerable

capital works would need to be undertaken.

Riverview Caravan Park has been receiving outstanding customer feedback reports

and the new contractors at Lake Cargelligo are impressing with their enthusiasm.

Number 3 Whiley Street has been prepared for Auction by Ray White Condobolin as

per Council Resolution. It is expected that it will be offered at an auction prior to the

end of the year.

The Tourist Information Centre at Lake Cargelligo was recently broken into. Newly

installed motion sensors prevented further damage or theft by activating the alarm

system.

Tyres Shredded at Condobolin Waste Facility

Almost 5000 tyres were shredded by a local contractor at the Condobolin Waste

Facility in late October. These tyres are permitted to be landfilled now that shredding

has significantly reduced their bulk. A local primary producer also took 1500 tyres to

use as weights for tarpaulins. A reduction of 6500 tyres from the stockpile at the

facility significantly reduces the risk of fire and also brings the facility into alignment

with the new Waste Regulation that commenced on 1 November 2014.


Meetings and Events

I have attended and participated in the following external meetings and events

representing Council:

16/10/14 Attended Lachlan Shire Council indoor staff briefing session

16/10/14 Met with Arc Blue contractor re: CENTROC Regional

procurement road map program

17/10/14 Visited Warren Showground and Gilgandra Waste Facilities

21/10/14 Attended Uranium Exploration Public Meeting at Lachlan Shire

Council

28/10/14 Enterprise Agreement working party meeting

05/11/14 Inspection of Condobolin Community Centre with potential lift

contactor

05/11/14 Strategic Briefing with Councillors at Lachlan Shire Council


05/11/14 Lake Cargelligo Bowls Club – Community Consultation re:

Waste Action Plans

06/11/14 Lachlan Shire Council Committee Room – Community

Consultation re: Waste Action Plans

07/11/14 Environmental Improvements & Landfill Consolidation Workshop

at Dubbo City Council

07/11/14 Tottenham Bowls Club – Community Consultation re: Waste

Action Plans

10/11/14 Attended Tottenham Welfare Council Meeting

10/11/14 Enterprise Agreement working party meeting

11/11/14 Extraordinary Council Meeting

Andrew Johns

Director Environment and Planning


ACTIVE RESOLUTIONS

Date Detail Action taken to date Anticipated date

of completion

Resolved That

investigations be

made for an ablutions

block at the Fifield

Recreation Grounds

Update: In 2011 Council installed a

septic tank at the Fifield Recreation

Ground, with the intention of being

able to transport Council’s portable

toilet block to site for use during

events held at the ground. While this

has worked well, there are still funds

remaining from the original allocation

to the project, and Council staff and

the community have been

investigating ways in which to use this

left over amount to have a more

permanent option installed at the

ground. This amount, $8,580.00, is

nowhere near sufficient to construct a

traditional public toilet at the site, so a

number of different options have been

considered. It appears that the most

cost effective option is to install a

single unisex accessible toilet. The

same type has been recommended for

the Kiacatoo Hall. While it is expected

that there will be an overspend, it is

anticipated to be minimal. This cost

can be absorbed in the Sporting

Grounds Maintenance budget.

Council officers are working with the

Fifield Community Facilities

Committee seeking their preference in

relation to three options that have

been identified that fall with the

available budget. Council has not yet

received advice from this Fifield

Committee in relation to their

preference.

A toilet block has

been installed at

the Fifield Sports

Ground. Council

has ensured that

it is effectively

tied down and the

Fifield Community

will commence

renovation and

alteration as

previously

arranged with

Council.

Alteration of this

facility will

incorporate a

shower.


April

2012

That Lachlan Shire

Council urgently

investigates

strategies to attract

Private Veterinary

Services to

Condobolin.

Update: Negotiations to date have not

been fruitful. Council’s Regulations

Officer is continuing to engage in

dialogue with one of the Forbes

Veterinarians to see if some level of

service can be achieved for

Condobolin.

Council’s Ranger is organising for out

of town veterinarians to provide

desexing and parvovirus services in

Condobolin in the near future.

That Lachlan Shire

Council investigates

and then improve the

landscaping on the

William Street side of

the Willow Bend

Sports Stadium in

Condobolin.

Update: Council have investigated this

resolution and will implement some

basic landscaping or turfing in the

Autumn months of 2014. An

earthmoving contractor has been

engaged to undertake this work.

Earthworks have

been completed.

Turf will be laid in

the near future.

That investigations

take place into a new

location for Youth

Services in

Condobolin.

Update: Investigations by Director

Community Services and Governance

and Director Environment and

Planning into this matter are ongoing.

Nothing has

progressed on

this matter.

May

2012

That Council sell the

house in McDonnell

Street after the

relocation of

Children’s Services

and the proceeds be

reserved towards

new JRL facilities.

Update: Council Officers have met two

local real estate agents at 3 Whiley

Street. Each agent raised concern with

some signs of termite activity being

present. Council has engaged a pest

control company to provide a report on

the status of any past or present

termite infestation. This will include

treatment if necessary. It should be

noted that this company has already

treated termites in this property.

Council Officers

have engaged

Ray White

Condobolin to

market this

property. It is

anticipated that it

will be offered for

auction before

the end of the

year.


Novem

ber

2013

Lake Cargelligo

Memorial Hall Toilets

Update: Tenders have been called and

will close on 28 July 2014.

This contract has

been awarded to

Phillips Building

Company who

will commence

works shortly.

June

2014 Replacement of Hot

Water Service at

Tullibigeal Recreation

Ground

Update: this work has commenced and

should be completed in the near future.

This work has

been completed.

Andrew Johns



6.3.2 DEVELOPMENT ACTIVITY - MONTH OF OCTOBER 2014

Author: E Buckland

TRIM: 13.6.6.4

Community

Strategic Plan


Strategic

Outcome

4.7 Strong effective Council

Delivery Program 4.7.3 Council’s decision making is equitable and ethical

Operational Plan Council decision making and operational activities meet

regulation and community expectation

RECOMMENDATION

That Council notes the report.

INTRODUCTION

During the month of October 2014 there was two Development Applications received

totaling $22,500. Two Complying Development Applications were received totaling

$317,000. Two Development Applications and one Complying Development

Certificate approvals were also issued.

BACKGROUND

This report is provided to Council on a monthly basis to provide Councillors with

information in relation to development activity occurring within the Shire during that

period.

MEETING TYPE: Ordinary Meeting ITEM NO.:6.3.2



DISCUSSION

Development Applications and Complying Development Certificates Approved

in October 2014.

Approval

Number

Development

Description

Location Estimated

Value

Delegated

Authority/Council

CDC

2014/1014

Residential

dwelling

36 Moulder

Street,

Condobolin

$309, 000.00 Delegated

Authority

DA 2014/37 Emergency

Generator

22 Denison

Street,

Condobolin


Authority

DA 2014/30 Motel Federation

Street, Albert


Authority

TOTAL 3 $517, 000.00

Development Applications and Complying Development Certificates Received

in October 2014

Development

Identifier

Development

Description

Location Estimated Value

DA 2014/39 Residential Dwelling Lot: 10 DP: 829127

$19, 500.00

DA 2014/40 Freight Transport

Facility

Madline Street,

Condobolin

$3, 000.00

CDC 2014/1014 Residential Dwelling 36 Moulder Street,

Condobolin

$309, 000.00

CDC 2014/1015 Carport 15 Miller Street,

Condobolin

$800.00

TOTAL 4 $332, 300.00


Development Applications and Complying Development Certificates Approved

and Received in October 2013

Total Number of Applications approved in October 2013: 3

Total Value of development approved for October 2013: $50, 920.00

Total Number of Applications received in October 2013: 4

Total Value of Applications received in October 2013: $144, 420.00

Incidents of Non – Compliance/Unauthorised development

During October 2014, there were no incidents of unauthorised development or non-

compliance.

Processing Times for Approvals

The information shown in the pie chart below are approvals that have been issued

for the period 1 July 2014 to 8 October 2014. It should be noted that a total of 17

approvals were issued within this time at an average of 31 days.

Processing Times for Approvals

Applications within 10Days

Applications between 11 -30 Days




Applications over 100Days


FINANCE AND RISK

Council has assessed all applications against relevant legislation to minimise

Council’s risk exposure. All fees associated with the applications referred to herein

have been paid.

CONCLUSION

The statistics provided for the month of October 2014 as compared to applications

received in the corresponding month in 2013 have similar quantitative value but

capital, investment value figures for applications is reasonably higher than the 2013

data. To date, Development Application and Complying Development Certificate

data reveal a healthy value of over $2.4 million for applications received in this

financial year.

Eliza Buckland

Administration Assistant

Andrew Johns



6.3.3 CHANGES TO WASTE LEGISLATION AND ITS IMPACT ON WASTE

OPERATIONS

Author: G. Scott-Holland

TRIM: 13.6.6.4

RECOMMENDATION

That Council:

I. Notes the changes to the Protection of the Environment Operations

(Waste) Regulation (POEO) 2014 which came into effect on 1 November

2014;

II. Notes that some areas of its landfill operations currently fail to comply

with these legislative changes, exposing Council to significant risks.

INTRODUCTION

From 1 November 2014 Lachlan Shire Council will be exposed to regulatory and

financial risks if it does not change the way it operates its waste facilities due to the

introduction of new waste regulations across New South Wales (NSW). While a

separate report herein discusses these matters, this report focuses on changes to


DATE: November 2014

Community

Strategic Plan

5 LIVING IN THE NATURAL ENVIRONMENT

Strategic

Outcome

5.5 Modern Waste Management Systems

Delivery

Program

5.5.1 Review and implement Councils waste management

strategy.

Operational

Plan


the Protection of the Environment Operations (Waste) Regulation (POEO) 2014

which came into effect on 1 November 2014

BACKGROUND

From 1 November 2014 approximately thirteen new laws will be implemented

effecting change to the waste regulatory framework. The following laws are

changes to the POEO Act 2014 which directly relate to the management of

unlicensed landfill operations;

Proximity principle – It will be an offence to transport waste generated in NSW

by motor vehicle for disposal more than 150 kilometres from the place of

generation.

Improving resource recovery exemptions - Additional obligations will be

required of generators, processors and consumers who supply or receive

waste intended to be beneficially applied to land, reused as fuel or reused in

connection with a process of thermal treatment.

Prescribed wastes for land pollution offence - Section 142A provides an

offence for a person who pollutes land. These wastes include: hazardous

waste, restricted solid waste, 10 tonnes of asbestos waste, 5 tonnes of waste

tyres or more than 500 waste tyres.

Improving immobilisation of high-risk contaminants - Generators or

processors of waste that is subject to an immobilised contaminants approval

(generally hazardous waste) will be required to issue a certificate confirming

the waste has been treated in accordance with EPA requirements for lawful

re-use or disposal.

Land pollution defence for unlicensed landfills - The POEO Act introduces a

defence for waste operators in the event of environmental impacts causing

land pollution at unlicensed landfills. Waste operators who implement controls

to reduce risks such as fire and odour/noise/dust emissions, control of public

access to the premises, and general maintenance of the facility, will, within

reason, be protected against prosecution.

Reduced licensing thresholds for waste activities - New thresholds at which

the processing, recovery, and storage of waste trigger the requirement to hold


an environment protection licence have been introduced. For waste facilities

outside the regulated area a maximum volume of 2500 tonnes or 2500 m3 on-

site at any time and processing more than 12,000 tonnes or 12,000 m3 a year

before a license is required.

Waste tyre monitoring and licensing - New requirements relating to transport

and licensing thresholds for the storage and processing of waste tyres will be

introduced with a proposed threshold of 5 tonnes or 500 units of waste tyres

allowed to be stored on-site at any one time.

Asbestos waste monitoring - From 1 July 2015, loads of asbestos waste will

be assigned a unique consignment code to allow the EPA to monitor their

movement from site of generation to disposal. All waste transporters will be

required to record the movement of more than 100kg of asbestos waste or

more than 10 square metres of asbestos sheeting.

DISCUSSION

How will these new laws impact on Lachlan Shire?

To accommodate these legislative changes additional costs will be imposed on the

waste budget. Alternatively, if Council choose to ignore these new requirements by

overlooking our duty of care Council will be exposing itself to increased risks relating

to potential environmental and Work Health and Safety (WH&S) incidents which may

include; Penalties awarded against Council as a consequence of prosecution for

legal non-compliance; Damages awarded against Council for negligence as a

consequence of environmental or WH&S incidents; And indirectly, increased

insurance premiums.

What are our greatest risks?

To be proactive in meeting our obligations and to reduce risk to acceptable levels,

the key changes to legislation impacting on Council includes;

Prescribed wastes for land pollution offence – To avoid penalties council must

have better control over user behaviour at our waste facilities; this may

include manning all waste facilities to increase user observation effectiveness

to ensure wastes aren’t illegally disposed.


Land pollution defence for unlicensed landfills – Council will be exposed to

increased penalties for litter, odour, noise and dust pollution and illegal

burning if penalties aren’t enforced for illegal behaviour, especially if

safeguards to deter illegal behaviour aren’t implemented. Furthermore,

additional maintenance costs for improved litter control will also impact on the

waste budget. Council will probably have to choose between manning its

waste facilities or to provide weekly cover to the general waste cells to meet

these new obligations.

Waste tyre monitoring and licensing – Chipping and disposal of waste tyres

will have to be undertaken on a more regular basis. This should not impact on

overall costs but will potentially reduce the number of waste facilities in the

Shire where waste tyres can be stockpiled for disposal.

Asbestos waste monitoring – New Council management systems and

procedures will need to be developed and implemented which will impact on

staff resourcing.

The Unknowns

Much debate exists within the waste industry relating to the impacts and the

interpretation of the new laws. Areas of ambiguity for Lachlan Shire include the

possibility that the Condobolin Waste Facility may require licensing depending on the

waste stream classifications that are to be included in capacity calculations. Council

will be conducting volumetric assessments in the near future to evaluate If this

proposal will apply to the Condobolin Waste Management Facility. Such a change

would have dire consequences for budgeting where greater monitoring requirements

will need to be implemented.

In order to clarify the potential costs to Council, consultant Bob Bailey who recently

developed the five Lachlan Shire Waste Action Plan options, will be assisting Council

in interpreting the new requirements and developing solutions in line with the waste

action plan options.

ENGAGEMENT

The impact of these legislative changes will be outlined to stakeholders and

ratepayers alike at the upcoming Waste Management Discussion meetings to be

held at;


5 November (Wednesday) 5:30pm – Lake Cargelligo

6 November (Thursday) 5:30pm – Condobolin

7 November (Friday) 5:30pm – Tottenham

In anticipation of these legislative changes, Council developed five potential waste

management options for the Shire. The purpose of these meetings is to discuss the

options and to receive community feedback on the community’s waste management

service expectations. This feedback, in balance with legislative and budgetary

considerations, will assist Council in devising waste management plans for the

future.

FINANCE AND RISK

Council must choose between undertaking its waste operations differently if it’s to

meet increased environmental and WH&S commitments, or alternatively, establish a

contingency fund to pay for future penalties and potential damages. Both options will

be costly and either a reduction in service levels or an increase to the waste budget

via increased fees to users will be required to meet future needs.

CONCLUSION

The four Lachlan Shire Waste Action Plan options that have been developed in

response to potential changes to the legislative waste framework have been

canvassed for community feedback. Now that the proposed legislative changes have

been introduced, Council now finds itself in a position of certainty where it can more

effectively assess the legislative changes to adopt a waste plan model that’s best

suited to meet a combination of legislative requirements, risk exposure, budgetary

limitations, and the Shire’s future waste needs.

Gary Scott-Holland

Manager Environment and Planning

Andrew Johns



6.3.4 WASTE ACTION PLAN IMPLEMENTATION

Author: A. Johns

TRIM: 13.6.6.4

ATTACHMENT

RECOMMENDATION

That:

I. The Derriwong Transfer Station, Fifield Landfill and Albert Landfill

(influenced by a risk assessment) be closed and the domestic waste

collection service extended into these townships, with waste drop-off

enclosures provided in the affected townships for rural resident’s

domestic waste.

II. The Burcher landfill remains open but access limited to one day a week,

the day and hours to be determined in consultation with Burcher

residents.

III. The Tullibigeal landfill remains open but access limited to two half days

a week, the day and hours to be determined in consultation with

Tullibigeal residents.



Community

Strategic Plan


Strategic

Outcome

5.5 Modern Waste Management Systems

Delivery

Program

5.5.1 Review and implement Councils waste management

strategy.

Operational

Plan


IV. The Lake Cargelligo landfill to remain open but access limited to four

days per week, the days and hours to be determined in consultation with

Lake Cargelligo residents

V. The Tottenham landfill to remain open but access limited to three days

per week, the days and hours to be determined in consultation with

Tottenham residents.

VI. Enter into negotiations with the incumbent contractor operating the

Condobolin Waste Facility, TG & FB Ross, with the aim of amending the

current contract that would see a reduction in the opening days and

times of the waste facility. Changes to the operation of Council’s waste

facilities and the extension of the domestic waste collection service

would commence on 1 July 2015.

INTRODUCTION

Proposed changes to the Waste Regulations by the NSW Government have led to a

review being undertaken on the operations of Council’s waste management facilities.

Council has conducted stakeholder engagement on the more plausible options

identified in the review and is now reporting back to Council with recommendations

for change.

BACKGROUND

In September 2014, a report was presented to Council on the NSW Government’s

proposed amendments to the Waste Regulations (made under the POEO Act 1997)

and described the manner in which these changes, if adopted, would affect how

Council may need to responds in the future management of its waste facilities.

In anticipation of the introduction of the amendments to the Waste Regulations, a

“Waste Facilities Management Plan” was commissioned and received by Council

that examined the operation of its waste facilities, identified improvements to current

performance and contained a range of options for the future management of these

sites. The report also included measures to mitigate risk and potential actions to

consider in response to the likely changes to the Waste Regulations.


The report advised that stakeholder engagement would be undertaken and be

based on the more plausible options contained in the “Waste Facilities Management

Plan” and linked to the Waste Less Recycle More (WLRM) grant opportunities.

WLRM is an initiative of the NSW Government with the aim of increasing resource

recovery and improving environmental outcomes, with the grant funding coming from

the Section 88 Waste and Environment Levy.

The State Government has now announced the opening of applications, with a

closing date of 8 December 2014, for the program to support regional and rural local

councils with Landfill Consolidation/Closure and Environment Improvement. The

availability of this grant opportunity links directly with the future management of

Council’s waste facilities and a criterion of the grant application assessment is for

Council’s to have undertaken stakeholder consultation.

Stakeholder consultation has now been completed with community forums being

conducted at Lake Cargelligo, Condobolin and Tottenham. Participants at the forums

were provided with background information, a number of options were presented for

the future management of Council’s waste facilities and the implications of changes

to the existing services were explored. Those attending the forums interacted,

offered their views and provided important feedback and suggestions on the options

presented. It must be stated that those attending represented only but a small

proportion of Shire residents.

Although the operations of the Condobolin Waste Facility were not a formal part of

the community forums, the generous opening days and times of this facility were

raised at the Tottenham forum and the meeting was advised that there is a contract

for the management of the site for a further 18 months and changes may not be

feasible at this stage of the contract. However, Council could enter into negotiations

with the incumbent contractor, TG & FB Ross, with the aim of making amendments

to the contract that would see a reduction in the opening days and times of the

facility. Should the contractor be amenable to such discussions, any agreed options

for the operations of the facility could be presented at a future forum for Condobolin

residents.


Given any changes to the operations of the Condobolin Waste Facility would not

affect an application through Waste Less Recycle More grant funding for Council’s

other waste facilities, there is sufficient time available to conduct the negotiations

with TG & FB Ross and to undertake a community forum for Condobolin residents.

DISCUSSION

Those attending the forums universally agreed that the “business as usual” option

would be irresponsible for the operation of Council’s waste facilities and would do

nothing to mitigate the identified risks and there was consensus that the waste

facilities should be controlled and supervised when open to the public as a principle

means of risk management. There was overall agreement that improvements to the

manner in which the sites were being managed needed to be undertaken.

There was recognition that providing supervision to the sites would improve waste

separation and could increase the recovery of scrap steel, however, supervision

would come at a cost and this would be reflected into the Domestic Waste

Management Charge and into the Waste Facility Contribution Charge. Significant

increases to these charges would not be welcomed.

The question was raised as to the value of scrap steel recovered and sold each year.

The response from Council was that the figure is about $160,000 and has historically

been directed towards community grants, though this year it went to consolidated

revenue. Given any landfill closures that may result from the recommendations of the

community engagement would be largely supported by WLRM grant funding, the

revenue from the future sale of scrap steel may be needed for landfill closure and

landfill environmental improvements should the WLRM grant applications not be

successful.

Closing some sites and limiting the hours of operation of others was seen as a

means of reducing costs and that the option of transfer stations as an alternative to

landfills was considered too expensive, based on the current costs to operate the

Derriwong transfer station.

There was no opposition to introducing fees for commercial waste, builder’s waste or

large tyres and this was seen as “user pays” and an opportunity to help meet the

likely increased costs in the operation of the waste facilities. Some attendees


expressed concern that the recently introduced fees for commercial wastes at the

Condobolin waste facility had been discontinued.

There was discussion on what would be an acceptable distance for residents to

transport their bulky wastes to a centralised landfill should some local landfills be

closed and a domestic waste collection service provided. The consensus was “about

60 kilometres”.

Council initiated kerbside “bulky waste clean ups” were suggested as a means for

assisting residents who do not have access to utes or trailers as a way of disposing

of unwanted bulky goods too large to put into the kerbside waste receptacle.

Should Council resolve to close some landfills, it was suggested that there be a

transition period, of perhaps three months, where the kerbside waste collection was

introduced and the local landfill was closed. This would enable residents to dispose

of bulky wastes before the landfill was closed.

There was support for including incorporated community groups in bidding on

contracts that may be tendered for the supervision of waste facilities. This would not

preclude Council from using its own workforce to supervise sites nor inhibit the

extension of existing contracts to expand into waste facility site supervision.

There was concern that some residents and business operators who do not live

within Lachlan Shire were using the Shire’s waste facilities and not contributing to

their operation. The option of controlling (locking up) the sites and providing

supervision during opening hours was considered a suitable solution. It was

suggested by the floor that Lake Cargelligo should be open four days per week,

Burcher one day per week and Tottenham three days per week. The days and times

for the Condobolin facility were considered too generous, but the meeting was

advised that there is a contract for the management of that site for a further 18

months and changes would not be feasible at this stage of the contract. Opening

times for the other sites received no recommendations.

There was general support for maintaining DrumMuster as a service and the

opportunity for community groups to generate income was recognised.

Owners of multiple properties that did not have residences erected on those sites

expressed concern of the application of the Waste Facility Contribution Charge to

those properties.


Closed Circuit Television Cameras (CCTV) were suggested as additional “tools” that

could be used in providing additional security to the waste facilities.

Concern was expressed that “illegal dumping” of wastes would increase should

some landfill sites be closed. Where landfills have been closed in other Council

areas, there is no empirical evidence to support the notion that illegal dumping

increased significantly with landfill closures. Council intends to provide a sum within

its waste budget to attend to any reported illegal dumping within its areas of

jurisdiction.

When the “attributes and detractions” for the range of options presented in the

“Waste Facilities Management Plan” are overlayed with the results recorded from the

community forums, a preferred course of action emerges that will mitigate risks,

provide the most cost effective outcome and be reflective of community consensus.

This course of action would see –

The Derriwong Transfer Station, Fifield Landfill and Albert Landfill (influenced

by the risk assessment) closed and the domestic waste collection service

extended into these townships, with secured waste drop-off enclosures

provided in the affected townships for rural resident’s domestic waste.

The Burcher landfill to remain open but access limited to one day a week, the

day and hours to be determined in consultation with Burcher residents.

The Tullibigeal landfill to remain open but access limited to two half days a

week, the day and hours to be determined in consultation with Tullibigeal

residents.

The Lake Cargelligo landfill to remain open but access limited to four days per

week, the days and hours to be determined in consultation with Lake

Cargelligo residents

The Tottenham landfill to remain open but access limited to three days per

week, the days and hours to be determined in consultation with Tottenham

residents.

Council to enter into negotiations with the incumbent contractor operating the

Condobolin Waste Facility, TG & FB Ross, with the aim of amending the

current contract that would see a reduction in the opening days and times of


the waste facility. Once the negotiations have been completed, community

engagement is to be undertaken to determine the preferred opening days and

times, with a recommendation reported back to Council for determination.

The logical time to introduce any changes to the operation of Council’s waste

facilities and the extension of the domestic waste collection service would be from

the 1 July 2015.

A number of options are contained in the “Waste Facilities Management Plan” and

the more plausible of these were explored during the community forums. Financial

modelling contained within the Waste Facilities Management Plan provided the

relative costs of the more likely options and the effect on the bottom line.

FINANCE AND RISK

There will be significant financial and economic implications with the recommended

course of action. The cost to extend the domestic waste collection service to

Derriwong, Fifield and Albert will be in the order of $22,500 per annum and would

see the average DWMC across the Shire increase by about $12 above CPI. There

will be the costs to provide drop-off enclosures, to undertake landfill closure and site

rehabilitation and these will be the subject of grant applications through the Waste

Less Recycle More (WLRM) program. Without WLRM grant funding, Council could

be confronted with costs approaching $80,000.

Providing supervision to the Lake Cargelligo, Burcher, Tullibigeal and Tottenham

waste facilities will be a significant cost and the quantum will be largely dependent

on how these sites will be supervised, that is, by Council staff, contractors or

incorporated community groups and the actual days of the week they are open.

However, based on the number of recommended days of public access and

assuming some of these will be week-ends, the annual cost to provide supervision

would be in the order of $150,000 which would translate into a 30% increase in the

Waste Facility Contribution Charge. The current annual Waste Facility Contribution

Charge is $108.

ENGAGEMENT

As mentioned elsewhere herein, Council conducted three Community discussion

meetings at Lake Cargelligo (5 November 2014), Condobolin (6 November 2014)

and Tottenham (7 November 2014). These meetings were advertised in


newspapers, community newsletters, on Council’s website and on Council’s

Facebook page. Copies of the relevant plans were also placed in accessible location

in each of the Shire’s towns and villages.

Thirty seven people attended the three works shops and Council was provided with

considerable feedback. A document summarising the key points of discussion is

attached herein for Council’s information.

Attendees were asked to complete a questionnaire and to select one of the four

options in relation to rationalisation of Council’s waste services. These are the

results of this option selection:

Option 1: 0

Option 2: 2

Option 3: 13

Option 4: 0

Combination of Options 2 and 3: 2

On Monday 10 November 2014, the Director Environment and Planning attended the

Tottenham Welfare Council meeting to discuss the Waste Action Plan. At the

meeting, the Council made the following resolution:

That:

I. The Tottenham Welfare Council support option 3 in principle as proposed in

the Waste Facilities Management Plan 7/11/2014

II. If Albert landfill disposal facility closes, that the Albert community are given

the best possible waste management service with minimal inconvenience and

cost.

CONCLUSION

As a result of changes to the Work Health and Safety Act 2011, and proposed

changes to waste regulations including the Protection of the Environment Operations

Act 1997, not only Council, but Council employees, are exposed to unacceptably

high levels of regulatory and financial risk and legal action to rectify this situation

must be taken. In order to progress operational improvement, Council has consulted

the community in relation to the four most plausible options for the operation of the


Shire’s waste facilities into the future. Community feedback, affordability and

regulatory compliance will ideally influence the decision making process in selecting

a future Waste Facility Operations model.

Andrew Johns



6.3.5 FLOODPLAIN RISK MANAGEMENT STUDY & PLAN

Author: G. Scott-Holland

TRIM: 13.6.6.4

RECOMMENDATION

That Council:

I. Acknowledge the reformation of the Floodplain Advisory Committee;

II. Acknowledges that the consultant brief for services to produce Stages 2

and 3 of the Floodplain Risk Management Study and Plan is close to

completion. Tenders will open 5 December 2014 and close at 4.30pm, 14

January 2015.

INTRODUCTION

The Floodplain Advisory Committee has re-formed to oversee the development of

project stages 2 and 3 which focuses on the delivery of a Floodplain Risk

Management Study and Plan for Condobolin.

BACKGROUND

Over the last 8 years, with the assistance of Committee members and commissioned

consultants, Council has undertaken floodplain assessment work in association with

the NSW Office of Environment and Heritage, who have fully funded all costs

associated with the project to date. The Floodplain Advisory Committee has recently

re-formed to commence stages 2 and 3 of the project which will incorporate the

commissioning of consultant services to develop the Floodplain Risk Management

Study and Plan.


DATE: November 2014

Community

Strategic Plan


Strategic

Outcome

5.4 A healthy natural environment


Council has called for expressions of interest for individuals to be appointed Advisory

Committee members.

The Floodplain Risk Management Study and Plan is to be completed by consultants

and will go to tender on 5 December 2014 and submissions are due on 14 January

2014. The aim of the Floodplain Risk Management Plan is to identify what we can or

can’t do in response to flood events, while the Floodplain Risk Management Study

aims to calculate risk and identify the potential damage which is likely to occur from

future flood events.

FINANCE AND RISK

Stages 2 and 3 incorporating the Floodplain Risk Management Study and Plan will

be fully funded by the NSW Office of Environment and Heritage. Completion of these

two stages will qualify Council for further funding on future projects contrived to

mitigate future flood events and to also assist in developing adaptive actions in

response to the consequences of such events.

As Council is the responsible authority in the management of flood control and flood

prone land in the town and village boundaries within the Shire, completion of Stages

2 and 3 are important as it will help indemnify Council, under Section 733 of the

Local Government Act, from potential damages as a consequence of flooding.

CONCLUSION

Completion of the report will assist to indemnify Council from potential damages.

Additionally, Stages 2 and 3 incorporating the Floodplain Risk Management Study

and Plan will benefit Council as the research developed will assist Council in

developing a range of responses to alleviate future flooding impacts. Some of these

responses may include;

Relocation of flood prone property assets to safer territory

Construction of new levies

Development of improved emergency response procedures

Gary Scott-Holland

Manager Environment & Planning

Andrew Johns

Director Environment & Planning


6.3.6 REVISED CEMETERIES POLICY



ITEM NO.6.3.6

Author: J Simmons

TRIM: 13.6.6.4

Community

Strategic

Plan

Goal 4

BUILD CIVIC LEADERSHIP AND PRIDE

Strategic

Outcome


Delivery

Program


Operational

Plan

Council’s decision making and operational activities meet

regulatory and community expectations.

ATTACHMENT

RECOMMENDATION

That Council:

I. Note this report

II. Endorse Council’s updated Cemeteries Policy for public exhibition.

INTRODUCTION

As part of Council’s ongoing review of all policies, the Policy for the Management of

Cemeteries and Burials within the Lachlan Shire Council (LSC) has been reviewed

and updated.

The objectives of the updated policy are to ensure LSC:

Maintains cemeteries in an orderly manner;

Grants approvals for interment, excavation of graves, erection of vaults,

monumental work, and disposition of ashes;


Establishes Committees, or appoints contact persons to facilitate the

implementation of the Cemeteries Management Plan and Procedures

contained in the Management Plan;

Keeps a register of burials, ashes and other matters, including reservations

for which Council approval has been given;

Identifies lots in use, for checking of records; and

Prepares layout plans for each cemetery showing the various denominations

sections of general cemeteries and any portions set aside as lawn

cemeteries.

BACKGROUND

Council’s Cemeteries Policy has been reviewed and updated as part of Council’s

work on policy development, updates, identifying potential operational savings and

achieving operational improvements.

The main changes to the draft policy are:

that it seeks to include a new section which provides a procedure for

reserving a plot; and

Proposes to establish online access to its Cemetery records on Council’s

website.

DISCUSSION

The ability to reserve a plot has been included in the draft policy because Council

recognises that some people choose to select and reserve a plot in the cemetery to

avoid an additional burden being placed on surviving family members or to be close

to deceased family members.

FINANCE AND RISK

There are no significant financial or other risks associated with this policy.

A minor to medium risk is that someone may be inadvertently buried in a plot that

has been pre-booked by someone else. This risk will be controlled by the

Environment and Planning Stream maintaining an up to date and accurate Register

of Burials.


ENGAGEMENT

Once endorsed for exhibition, the policy will be placed on public exhibition and

comment will be sought from the community. The policy will then be put back to

Council for adoption.

CONCLUSION

It is anticipated that the updated Cemeteries policy will lead to a more efficient and

effective operation of Council’s cemeteries. The ability to be able to reserve a plot

will allow community members to be close to other loved ones who have passed

away.

Jane Simmons

Policy and Governance Officer

Andrew Johns

Director Planning and Environment


6.4 INFRASTRUCTURE SERVICES

6.4.1 DIRECTOR INFRASTRUCTURE SERVICES’ REPORT – NOVEMBER 2014

Author: P King

TRIM: 13.6.6.3

Community

Strategic Plan

GOAL 3 BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE

AND SYSTEMS

Strategic

Outcome

3.1

3.2

3.3

Efficient transport networks that meet community and business

needs

Water, Sewer and energy utilities meet best practice standards

with up to date technology

Visually appealing built environment, landscapes and

streetscapes

Delivery

Program

3.1.1

3.2.3

3.3.3

3.3.5

Implement road maintenance, renewals and improvements in

accordance with asset management plan

Implement the asset maintenance and renewal program for

water and sewerage services

Improve access for pedestrians and mobility aid users in areas

lacking footpaths

Maintain parks and reserves across the Shire



ITEM NO.6.4.1


Operational

Plan

3.1.1

3.2.3

3.3.3

3.3.5

Complete annual maintenance, renewals and improvements

program.

Complete annual maintenance and renewals program.

Staged implementation of the Pedestrian Access Mobility Plan

(PAMP).

Complete annual maintenance program.

RECOMMENDATION

That Council note the Director Infrastructure Services’ report for November

2014.

INTRODUCTION

The following report provides an update for Councillors on current strategic Council

related issues including initiatives to address these and specific activities undertaken

by the Director Infrastructure Services over the past month.

STRATEGIC AND PROJECT UPDATE

Lake Cargelligo 2ML Reservoir

Preparations for the first concrete pour for the reservoir wall were delayed for a

couple of days when the outer layer of steel reinforcing collapsed to the ground. The

collapse was a rather slow unremarkable event that did not cause any damage to the

materials or construction. Unfortunately, rectifying the site and the ensuing

investigation has resulted in a delay in the construction program, although the

contractor has provided considerable confidence in their approach to this situation.

Lachlan River Valley Water Security Study

State Water has commissioned consultants MWH to complete a water security study

for the Lachlan River Valley. A considerable part of this study is the consideration of

a number of sites in the Belubula and Upper Lachlan that are being investigated for a

potential dam to improve water security in the Lachlan Valley. The study includes the

Needles Gap site as well as a range of other sites that have been identified in past

studies over the last 30 years.


The scoping study, which is being undertaken by State Water, will undertake

preliminary engineering assessments and hydrologic studies, identify any statutory

constraints, and do an initial cost analysis of the potential sites.

Local Water Utilities (LWUs) within the catchment as well as a few neighbouring

LWUs were invited to attend a stakeholder consultation meeting on Thursday 6

November in Forbes. At this meeting the importance of providing water security for

each of the LWUs was discussed, particularly the idea of improving the current

security status of many LW ’s. The importance of environmental flow for Lake

Cargelligo was recorded in the meeting and attracted the attention of the facilitator

and many of the participants.

The study will report back to the NSW Government by the end of December 2014

with an assessment of the options to allow selection of a site for full investigation of

the engineering, environmental, community and heritage considerations including

cost-benefit analysis. Further information on the investigations is available on the

Water NSW website www.statewater.com.au/belubulainvestigations .

Lake Cargelligo Foreshore Advisory Committee

A call for additional applications for membership of the Lake Cargelligo Foreshore

Advisory Committee closed on 10 October 2014, and no further applications were

received. The six applications that were received in 2013 will be presented to the

December Councillor Strategic Briefing Session for consideration and formation of

this advisory committee.

Lake Cargelligo Water Supply

Emergency water restrictions to level 3 were put into place on Thursday 13

November due to a number of issues with provision of water supply for Lake

Cargelligo. Two of the three bore pumps associated with “Merri Abb”’ scheme are

currently out of action due to suspected lightening strikes, and while replacements

and repairs are been carried out water is being sourced from Council’s surface water

allocation in Lake Cargelligo. Currently the water at the draw point in the Lake has a

high concentration of organic material and is providing a considerable challenge for

the filtration process. Staff have commenced work on a rotation shift basis to ensure

water production continues and it is hoped that the water restriction will provide

http://www.statewater.com.au/belubulainvestigations


some relief to allow further investigations towards rectifying both the bore and

surface water supplies.

MEETINGS AND EVENTS

16/10/14 Attended project meeting with contractor to discuss Lake Cargelligo

2mg Reservoir

16/10/14 Met with Arc Blue contractor engaged by CENTROC to review regional

procurement roadmap program

16/10/14 Attended Indoor Staff Briefing session

17/10/14 Attended Outdoor Staff Briefing session

17/10/14 Attended Lachlan Shire Council Charity Golf Day

21/10/14 Met with staff in Tottenham to arrange on-call water attendance

21/10/14 Met with Paul Wales on site, Moria Vale Road (SR11)

28/10/14 Attended Enterprise Agreement working party meeting

29/10/14 Met with representatives from RMS to discuss active transport projects

and funding opportunities

29/10/14 Construction incident Lake Cargelligo 2mg reservoir project

30/10/14 Attended Drinking Water Quality Guidelines Training for Engineers and

Senior Management in Orange

03/11/14 Attended Manex Meeting

05/11/14 Attended Councillor Strategic Briefing Session

05/11/14 Attended Waste Action Plan Community Meeting Lake Cargelligo

Bowling Club

05/11/14 Attended Lakes Alive / Progress Association Meeting, Lake Cargelligo

Sports Club

06/11/14 Attended Consultation with Central NSW Councils on the Belubula

River Dam Investigation in the context of Urban Water Security, hosted

by State Water in Forbes

06/11/14 Chaired Lachlan Shire Local Traffic Committee Meeting


06/11/14 Participated in teleconference with consultants Lycopodium engaged

by CENTROC to discuss Transport and Logistics Priority Projects for

Lachlan Shire

07/11/14 Met with Matt Parmeter NSW Office of Water to discuss various water

projects, including water carting for Burcher & Fifield

10/11/14 Attended Enterprise Agreement Working Party meeting

11/10/14 Attended Extraordinary Meeting of Lachlan Shire Council

12-14 /10/14 Attended National Local Roads and Transport Congress with Cr Brian

Nelson in Tamworth

ACTIVE RESOLUTIONS

Date Detail Action taken to date Anticipated

date of

completion

RESOLVED that Lachlan Shire

Council reinvestigate the

construction and operation of a

Fluoride dosing unit for the Lake

Cargelligo Town Water Supply

system.

Subsidy funding

approved through NSW

Health. Meeting with

NOW (NSW Office

Water) held 29/11/13 to

obtain “Form 1”. Tender

Specification being

prepared for NaF

Saturator Dosing System.

Tender advertisement

expected to commence

shortly. “Form 1”

completed 4/07/14 and

submitted to NOW

Nov 2014

RESOLVED that Council

investigates the relocation or

upgrade of ‘Lions Park’

Condobolin.

To be investigated as part

of the upgrade of

Condobolin Water

Treatment Plant.

EPA EPL430 changes

will require park land for

backwash capture,

treatment and return.

To be

advised



investigates and provides

adequate street lighting in

Goobang Street, Condobolin.

Preliminary investigation

completed one light at

intersection of Goobang

and Molong Street not

working. Additional lights

have been vandalised

June 2014. This

intersection is the location

of the proposed town

entry statement.

Support the installation of blisters

in Conapaira/Canada Streets and

at the ‘Children’s Crossing’ in

Canada Street.

Awaiting grant

opportunities

Support the installation of blisters

in Busby Street; Officers Parade;

Molong Street and Williams Street.

Awaiting grant

opportunities for funding.

Contact Transport NSW to obtain

all relevant information of all Bus

Routes within the Lachlan Shire

and designated Bus Stops.

Will be attended to later

this year. Letter sent to

Transport NSW May

2014

Request school bus operators

confirm that the information

supplied by Transport NSW is

correct

Overseers have been

provided with councils list

of bus operators dated

2008 to update and

confirm the routes that

are currently being used

Ongoing

Prepare a policy for school bus

stops (note this is on the RSO’s

agenda)

Collecting School Bus

Policies and Guidelines

from other councils in our

area for guidance.

Draft

Policy

prepared

Note that installation of RV friendly

signs be considered in conjunction

with the Short Term Truck

Machinery Parking Area (Item 4).

Awaiting truck site to be

resolved. Inspection

made of truck parking site

12/12/13.

Note that installation of ‘The Bogan

Way’ will be undertaken as part of

the Rural Addressing Program

(Item 7).

Sign Blades have been

ordered and delivered.

July 2014


May

2012

RESOLVED that Council authorize

the placement of the Lachlan Shire

Council Drought Management Plan

and CENTROC Regional Drought

Management Plan on public

exhibition for 28 days and seeking

community comment.

Community engagement

network commencing

2014

RESOLVED that Council contact

Graincorp and request a

permanent solution to dust issues

emanating from all internal roads in

Lake Cargelligo site.

Council Staff met with

GrainCorp prior to 2014

grain harvest and

discussed expectations in

addressed the dust issue

and provided some input

to vehicle movements for

ingress and egress to the

Lake Cargelligo site.

Take a pedestrian and vehicle

counts at the proposed location of

the Skate park and bring back a

report to this committee

Vehicle count complete.

Pedestrian counts still

need to be taken.

Aug

2012


Rename SR185 to Yelkin Road;

Council to advise the residents of

Yelkin Street of the proposed

renaming to McKellar Street and

invite input. Submit report to

Council on outcomes.

A consultation letter has

been sent to residents of

Yelkin Street. Door

knocking completed 15

April 2014, 16 residents

visited, 11 not home, 2

forms to be returned

See report July 2014

meeting

Sub-

mission

made to

GNB


Jan

2013

RESOLVED that Council:

Remove all vegetation and pavers

and replace the two laybacks and

turf the nature strips in Denison

and Oxley streets at an estimated

cost of $8,000;

Turf and provide spray irrigation in

Denison Street and provide turf in

Oxley Street for $4,500;

Request the owner of the Railway

Hotel to provide concrete foot

paving 1.8 metres wide from

existing to the driveway and 1.2

metres wide from the driveway to

Oxley Street.

Defer the works in items one and

two until 13/14 budget.

Further discussions take place with

owner of the Railway hotel.

Further report be bought back to

Council following discussions with

the landowner.

(Medcalf/Frankel)

RESOLVED that Council call

tenders for the construction of a

new Island Creek Bridge.

(Frankel/Medcalf)

Reviewing the draft

tender document.

Update provided to

Council in Directors

Report to October 2014

meeting of Council

Dec 2014

Mar

2013

RESOLVED that Council;

Establish a Revolving Energy Cost

Savings Fund and

Request a report from CENTROC

at the conclusion of the Community

Energy Efficiency Program grant

funded project regarding the total

savings to accrue to this fund

(Hall/Medcalf)


Apr

2013

RESOLVED that the Condobolin

Airport runway, taxiway and apron

lighting be replaced by solar

powered LED lights similar to

those installed at Tottenham

Airport as a capital renewal project

and that funds be made available

by transfer from:

Aerodrome Operations $20,000

(comprising Grounds Maintenance

$10,000 and Airstrip Apron and

Marker Maintenance $10,000);

Footpaths and Bike Track

Maintenance $25,000.

(Saunders/Phillips)

Getting details for quote

documentation.

The existing Pilot

Activated Airfield Lighting

Control (PAALC) unit is

estimated to be 40yrs old,

and irreparable. The

existing network wires

have also perished in the

ground.

Initial quotes for solar

powered LED lights were

in excess of $100,000.

Further investigation

required.

Sept 2014

May

2013

Water mains extension Henry

Parkes Way Condobolin

RESOLVED that the Item be dealt

with at the June Meeting of

Council.

(Saunders/Medcalf)


Determine its priority works for

Foster Street and Liberty Park for

the budget allocation;

Request a report be submitted to

the August 2013 Infrastructure

Services Committee detailing the

works proposed to be

implemented.

(Phillips/Frankel)

Funds from Anzac

Centenary to assist in the

provision of tree planting

in Liberty Park


RESOLVED that Council note that

the matter of providing funds for a

tree planting program needs to be

considered as part of its budget

deliberations for the adoption of its

2013/14 Operational/Delivery Plan

and 10 year Financial Plan.

(Phillips/Frankel)

Ongoing

Jun

2013


Dispose surplus minor plant by

auction, including a welder (plant

no. 250), petrol air compressor,

electric air compressor and Honda

generator.

(Hall/Medcalf)

Next general auction for

Pickles in August.

2 Graders have been

consigned to WesTrac for

sale.

One Grader has been

sold as of October 2014

August

2014

RESOLVED that Council includes

upgrading the radio network in the

2013/14 Delivery and Operational

Plan and budget, at an estimated

cost of $220,000, to be funded as

an additional amount from the

Plant Reserve to that which has

been advertised.

(Hall/Phillips)

Specification has been

finalised and will form

basis of tender

documents. Letter sent

to Solicitor to prepare

Deed of Access.

Ongoing

Sep

2013

RESOLVED that Council;

Write a letter to NSW Office of

Water regarding access to the

below dam flows;

Write a letter to the Federal Water

License Holder allocating water out

of the reserve for the Lachlan

River.

(Brady/Saunders

Awaiting information from

NSW office of Water

explaining the Water

Sharing Plan and the

‘continuous accounting

system’ for General

Security water allocations

in the Lachlan Valley.



Not approve the removal and

replacement of the Pine Trees; in

accordance with LSC Street Tree

Policy adjacent to 36 Parkes Road,

Condobolin.

(Brady/Hall)

Root barrier yet to be

installed.

Nov

2013


Approve the removal of the other

Gum Tree; in accordance with LSC

Street Tree Policy in Wattle Street

adjacent to 1 McGregor Street,

Condobolin.

Replace the two gum trees as per

the LSC Street Tree Policy

(Brady/Hall)

Trees have been

removed, replacement

proposed for Autumn

2014.


Install Disable Parking adjacent to

the Western Development Office at

18 William Street with minor

modification made to the layback in

accordance to AS 2890.5;

Investigate suitable location for a

trial of line marking to be

undertaken and will update all the

disable car parking spacing in

accordance with the AS 2890.5;

Considers undertaking a trial in

consultation with RMS technical

guidelines, with Mr Salter, the RSO

and fatigue related crash data.

Note this trial once in place will

take approximately 3 – 5 years to

assess the effectiveness;

(Phillips/Hall)

Scheduled for future

works

Disable parking signs and

layback have been

installed. Linemarking to

be completed Nov 2014

May 2014



Notes the status of outstanding

matters from previous Local Traffic

Committee meetings.

Request the police to patrol the

school zones more often.

Approach the Condobolin Public

School and St Josephs about

running pedestrian crossing

education within the schools.

Undertake a media campaign

through the Road Safety Officer

about speeding around schools.

Place a traffic counter in Molong

Street.

(Phillips/Frankel)

All Items Completed

RESOLVED that Council Allocate

$3,327 from the Tottenham Sports

Ground Maintenance Budget

2013/2014 to install a pop-up

irrigation system.

(Frankel/Phillips)

Quotation received and

currently under review.

Met with the Tottenham

Sports Ground

Committee to discuss

implementation of works

with preferred contractor

to be completed prior to

October.

Irrigation System has

been installed and

commissioned

COMPLETED


RESOLVED that Council resolves

to:

Acquire lands in accordance with

the Roads Act 1993 section 177,

for the purpose of road widening

and construction of MR57N Fifield

Road, north of Fifield.

Undertake the acquisition by

agreement with the land owners, of

the lands described as follows:

Part of Lot 22 DP 753987 Parish of

Fitzroy, County of Kennedy;

Part of Lot 16 DP 661660 Parish of

Fitzroy, County of Kennedy;

Authorise the General Manager to

negotiate the acquisitions,

associated terms for compensation

and permission to enter to

construct road works.

Engage the Valuer General to

provide a valuation of the land for

the purposes of land acquisition in

accordance with the Land

Acquisition (Just terms

Compensation) Act 1991.

(Nelson/Scott)

Agreements have been

signed by landholders.


I. Note the report regarding the Gum Trees adjacent to 17 Napier Street, Condobolin

II. Approve the removal and replacement of the Gum Trees; in accordance with LSC Street Tree Policy adjacent of 17 Napier Street, Condobolin.

(Scott/Hall)

Trees have been

removed, new trees have

been ordered, and will be

planted Autumn 2014


May

2014


I. Notes the information in this report

II. Endorses the preparation of grazing lease for the Tottenham Aerodrome

III. Enters an agreement for lease for twelve months grazing on Tottenham Aerodrome with BAKER on paddocks 2 and 3 as identified on the plan of Aerodrome Lease

IV. Enters an agreement for lease for twelve months grazing on Tottenham Aerodrome with HOPKINS on paddocks 1, 4 and 5 as identified on the plan of Aerodrome Lease

(Scott/Brady)

Solicitor engaged to draft

grazing lease.

Draft Leases and land

valuations have been

prepared and are

currently under review.

RESOLVED that Council receive and note this report and authorise the Director of Infrastructure Services to negotiate a temporary arrangement with the Office of Water for the Water and Sewer Program Service Agreement for Murrin Bridge.

(Scott/Brady)


June

2014

I. Install ‘No Stopping’ signs on the North East and South East corners of the Yelkin and Lorne Street intersection, Lake Cargelligo, at the regulatory distance of 10m for this intersection.

II. Note a Safety Audit is to be carried out on SR3 Nevertire Road.

III. Install ‘School Bus Route’ and ‘Reduce Speed, T Junction, 250m Ahead’ signage on SR3 Nevertire Road.

IV. Install signage and pavement markings as per attachment 6.3b (Traffic Committee Minutes 5 June 2014) and change ‘No Stopping’ signage near driveways to ‘No Parking’ where required.

V. Install School Bus Route signs on M7513 Kiacatoo Road at shared entrance to ‘Kia-Ora’ and ‘Irish Acres’.

VI. Install ‘Narrow Bridge’ W4-1 warning signs on both approaches to the Tottenham Railway Bridge and install a 50kms ahead sign on MR57N ‘The Bogan Way’.

VII. Approve the installation of a disable parking bay for the Condobolin Home Aged Community Care (HACC) Centre.

(Scott/Brady)

II. Road Saftey Audit completed, report yet to be received

III. Signs have been installed

IV. Signs have been installed, linemarking scheduled for Nov 2014

V. Signs have been installed

VI. Signs have been installed

VII. Signs have been installed, linemarking scheduled for Nov 2014

Phil King

Director Infrastructure Services


6.4.2 LACHLAN TRAFFIC COMMITTEE MEETING NOVEMBER 2014



ITEM NO.6.4.2

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic Plan

Goal 3 Build and Maintain Community Infrastructure and

Systems

Strategic

Outcome

3.1 Efficient transport networks that meet community and

business needs

Delivery

Program

3.1.1 Implement road maintenance, renewals and

improvements in accordance with asset management plan

Operational

Plan

3.1.1 Complete annual maintenance, renewals and

improvements program

SEPARATE ATTACHMENT

RECOMMENDATION

That Council:

I. Notes the minutes of the Traffic Committee Special Meeting sent by

Email, 31 October 2014.

II. Ratifies the recommendation to approve the Traffic Control Plan Nos

LSC 065/014, LSC 066/014 and LSC 067/014 for the Family Fun Day for

Coby – The Lake Lap Fun Run.

III. Notes the status of outstanding matters from previous Local Traffic

Committee meetings.

IV. Install R5-404 ‘No Stopping’ signs with school zone times on the

Canada Street School Crossing, Lake Cargelligo.

V. Install W6-3 Children Crossing and W8-24 Preschool signs in Yelkin and

Lorne Streets to encompass the Lake Cargelligo Preschool/Day Care

Centre in Yelkin Street Lake Cargelligo.


VI. Note the schedule for the installation of School Zone Flashing Light

Program for Lachlan Shire.

VII. Contact Transport for NSW and enquire if the School Zone Flashing

Light proposed for the Burcher Public School could be utilised

elsewhere in Lachlan Shire.

VIII. Obtain traffic count for Orange Street between William and McDonnell

Streets and report back to traffic Committee.

IX. Provide a turn around bay on the Western side Fifield Road at

‘Portview’ gate to allow adequate room for the School Bus.

X. Further investigate alternatives for the position of the bus stop to

service the Willow Bend Aboriginal Community and report back to the

Traffic Committee.

XI. Construct the proposed raised median with minor modifications to the

existing plans for Silo Road Traffic Island to include the road widening

and street lighting in accordance with AS/NZS 1158.

XII. Install diagonal pavement marking outside 29 Foster Street Lake

Cargelligo to reinforce the ‘no stopping’ area.

XIII. Move the Disabled Parking east to allow pedestrians to utilise the

pedestrian layback at the Lake Cargelligo Hospital, Uabba Street, Lake

Cargelligo.

XIV. Approve the Traffic Control Plan No LSC 051/014 for the Lachlan

Christmas Fiesta and road closure commencing at 3.30pm until

10.00pm, subject to the following conditions;

a. The event organiser will notify all the emergency services.

b. All traffic to be restricted at the commencement of the road closure.

c. Provision of an emergency vehicle access plan detailing ingress,

and egress for emergency access.

d. Road to be restored to previous condition.

e. Provision a copy of Certificate of Currency for Public Liability to the

amount of $20M.


f. Event organiser shall advertise the road closure through local media

outlets

g. The event organiser shall follow any reasonable direction from an

Officer of Council.

h. The event organiser shall complete a Schedule 1 Form.

XV. Approve the Traffic Control Plan No LSC 052/014 for the Condobolin

Rotary Club Christmas Carnival.

XVI. Approve the Traffic Plan No LSC 053/014 for the Lake Cargelligo Rotary

Club Christmas Carnival subject to the following conditions;

a. The event organiser tp notify all the emergency services.

b. All traffic to be restricted at the commencement of the road closure.

c. Provision of an emergency vehicle access plan detailing ingress,

egress for emergency access.

d. Road to be restored to previous condition

e. Provision a copy of Certificate of Currency for Public Liability to the

amount of $20M.

f. Event organiser shall advertise the road closure through local media

outlets

g. The event organiser shall follow any reasonable direction from an

Officer of Council.

h. The event organiser shall provide Council with a completed a

Schedule 1 Form.

XVII. Approve the Traffic Control Plan No LSC 054/014 for the Tottenham

Christmas Tree.

XVIII. Approve the Traffic Control Plan No LSC 055/014 for the Tullibigeal

Christmas Tree.

XIX. Approve the Traffic Control Plan No LSC 056/014 for the Carols in the

Park – Lake Cargelligo.


XX. Approve the Traffic Control Plan No LSC 058/014 for the Australia Day

Condobolin.

XXI. Approve the Traffic Control Plan No LSC 059/014 for the Australia Day

Lake Cargelligo.

XXII. Approve the Traffic Control Plan No LSC 62/014 for the Australia Day

Tottenham.

XXIII. Approve the Traffic Control Plan No LSC 60/014 for the Australia Day

Tullibigeal.

XXIV. Approve the Traffic Control Plan No LSC 63/014 for the Australia Day

Burcher.

XXV. Approve the Traffic Control Plan No LSC 61/014 for the Australia Day

Fifield.

INTRODUCTION

The Lachlan Shire Traffic Committee (Traffic Committee) met on Thursday 6

November 2014. The above recommendations are referred to Council for

determination.

BACKGROUND

The details of the matters considered by the Traffic Committee are outlined in the

attachment. The matters requiring Council to make determinations are shown

above.

DISCUSSION

As noted within the Lachlan Traffic Committee Minutes.

FINANCE AND RISK

All works required will be carried under current maintenance programs. Each item

considered by the Traffic Committee by its very nature, considers the risks

associated with the proposed recommendation.


ENGAGEMENT

Engagement has occurred with the community groups and will continue prior to each

event to ensure it is managed and run safely.

CONCLUSION

That Council will continue to provide support and resources to meet the

outcomes/recommendations of the Lachlan Traffic Committee.

Maree Linsket

Manager Infrastructure

Phil King



6.4.3 PROPOSED ROAD CLOSURE IN THE MIAMLEY AND TOTTENHAM

LOCALITY



ITEM NO.6.4.3

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic Plan

Goal 1 Grow a Resilient Economy

Strategic

Outcome

1.3 An innovative, progressive and growing agricultural sector

Delivery

Program

1.3.1 Provide transport infrastructure needed to support

agriculture

Operational

Plan

None identified.

RECOMMENDATION

That Council:

I. Has no objection to the road closure Crown Road provided an easement

is provided to access Lot 21 DP 881695, and the Crown Road west of Lot

7 DP 752901 is maintained or an easement is provided to maintain

access to Lot 13 DP 752866.

II. Would withdraw its objections in any cases where the affected

landholders have no objection to the proposed road closures.

INTRODUCTION

NSW Trade & Investment – Crown Lands have requested comments on the

proposed road closings, with notice of intention to sell the land in question.


BACKGROUND

The Lands Office is progressively closing unused crown roads. They periodically

forward notices of their intentions for a batch of roads and seek comments from

landholders and other interested parties such as Council. Mostly Council is not

directly affected but if Council are aware of any issues from landholders; Council can

add its support to their objections.

DISCUSSION

RE: PROPOSED ROAD CLOSINGS (RC501847)

PARISH Burra, Wilmatha, Minalong, Oberon, Bumbaldry, Miamley North &

Mogille Plain

COUNTY Flinders

LOCALITY Miamley & Tottenham

SHIRE Lachlan

Description: Crown roads in Miamley and Tottenham bounded by Bobadah Road to

the north, Nyngan Raod to the west, Miamley Road to the south and Millridge Road

to the east.


Figure 1: Proposed Road Closures - Tottenham Miamley Localities

Road Closure No 1: No objections to the closure of Crown Road east of Lot

19 DP 264367 as this would not isolate any property, however if individual

parcels in the property held by BA Stonestreet were sold, an easement would

need to be provided.

Road Closure No 2 and 2a: No objections to the closure of Crown Road

south of Lot 12 DP 722887 and west of Lot 5 DP 5 DP 752894, this would

deny legal access to Lot 21 DP 881695, however this property owned by N J

and N M O’Hara, is currently accessed through the adjoining parcel owned by

N J O’Hara. Thus an easement would need to be provided for Lot 21 DP

881695, if it was sold separately. Narelle O’Hara has been made aware of

the issues with access but is not concerned about this.

Road Closure No 3: No objections to the closure of Crown Road west of Lot

22 DP 881695 and Lot 1 DP 752921, as this would not isolate any parcels.

1.

2.

3.

4.

6. 5.

2a.


Road Closure No 4: No objections to the closure of Crown Road north of Lot

15 DP 752892, as this would not isolate any parcels.

Road Closure No 5: No objections to the closure of Crown Road north of Lot

12 DP 752892 and intersects Lot 18 DP 752901 as this would not isolate any

property, however if individual parcels in the property held by R K Fox-Ashwin

were sold an easement would need to be provided.

Road Closure No 6: No objections to the closure of Crown Road north of

Lots 12, 13 & 15 DP 752866 as this would not isolate any parcel, as long as

the Crown Road west of Lot 7 DP 752901 is maintained or an easement

is provided to maintain access to Lot 13 DP 752866. Crown Lands have

indicated that this section would only be offered to be sold to K Watson and

not the neighbours. The Crown road between Lots 7 and 12 DP 752901 is

the only legal (albeit slightly impractical) access to Lot 13 DP 752866. If the

section of Closure No 5 was sold to either of the neighbours this would isolate

Watson’s parcel from its only legal access. Contact with Kathleen Watson

has not been successful, although contact with her son, Graham, has been

possible. Graham acknowledges that the only legal access to her property is

via these crown roads to the north and west but it is not possible to get farm

machinery and trucks along these roads. Correspondence to Council from

Kathleen Watson (2005 – 2010) indicates that this has been an ongoing

issue. The relationship with neighbours does not appear to be good and

easements may not be granted. Currently to access the property larger

vehicles trespass on George Easey’s property to the west. The previous

owner was George Easey, Kathleen’s brother, and the relationship appears to

have deteriorated (prior to his death in January 2013). Practical access

needs to be improved via these Crown roads by Bogan Shire Council and

Lachlan Shire Council.

FINANCE AND RISK

The Crown Road closures will have no financial affect to Council. However there is

a risk of isolating parcels if easement’s are not created for Lot 21 DP 881695 and Lot

13 DP 752866.


ENGAGEMENT

Property owners have been consulted:

Kathleen Loretta Watson: Rang 29/9/14, left message to return call. Rang

Graham her son 1/10/14 (Kathleen is in hospital) – he is very concerned

about access to property. Currently uses crown roads off Cockies Road,

travelling East then South to Hopbush Valley, but cannot get all vehicles

needed along there (no headers, road trains). Currently, vehicles of this size

get the property by trespassing through George Easey’s property (uncle with

poor relationship). He has had disputes with Lands Dept for removing fallen

timber off road and scraping road surface on a corner with a bulldozer.

Graham did not immediately divulge that M Easey had passed away.

Robert David Vincent: Rang 29/9/14 and advised of the need to call after

4pm. Rang 29/9/14 4.38 pm, left message to return call. Rang 2/10/14, left

message to return call. He returned call 3/10/14. Accesses property through

his father’s property to the north via an easement. Acknowledged that the

crown road to the west would not be suitable for an ambulance.

George Patrick Easey: Discussion with nephew Graham Watson indicates

ownership of lot to west and legal access from Cockies Road/Nyngan Road.

Discussion with Robert Vincent indicated that GP Easey is deceased and

property is now in family trust.

Neville and Narelle O’Hara Rang 29/9/14, Narelle is not concerned about

access to this block as they get on well with the neighbours. Advised her

about the issue of access if it was sold separately and then need to have

access to the property.

Ronald Kent, Fox-Ashwin, Neville John O’Hara, Mervyn & Anne O’Hara, John

and Kate Lees: Prosperity Investment Nominees David Lindsay, Fox-Ashwin

Bruce Arthur. Stonestreet, Geoffrey Todd and Emma Daley have indicated no

issues with access.

Assessment of the impacts of the closures was attempted by other means, including

use of aerial imagery. The landholders would have received the same

correspondence from the Lands Office and to have the opportunity to object.


CONCLUSION

There are no objections to sections of roads requested for closure: subject to

condition as stated in the recommendation.

Maree Linsket


Phil King



6.4.4 ROAD CLOSURE – TOTTENHAM LOCALITY



ITEM NO.6.4.4

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic Plan

Goal 1 Grow a Resilient Economy

Strategic

Outcome

1.3 An innovative, progressive and growing agricultural sector

Delivery

Program

1.3.1 Provide transport infrastructure needed to support

agriculture

Operational

Plan

None identified.

ATTACHMENT

RECOMMENDATION

That Council note that the Minister’s delegate has determined that Lachlan

Shire’s submission be overruled and the roads not to be transferred to

Councils control but be approved for closure and sale.

INTRODUCTION

NSW Trade & Investment – Crown Lands have requested comments on the

proposed road closings: with notice of intention to sell.

BACKGROUND

The Lands Office is progressively closing unused crown roads. The Office

periodically forwards notices of its intentions for a batch of roads and seek

comments from landholders and other interested parties such as Council. Mostly

Council is not directly affected but if Council are aware of any issues from

landholders, Council can add its support to their objections.

On 19 February 2014, Council resolved (040/14) to apply for the transfer of Crown

Roads as shown in Figure 2: Road Closure Tottenham Locality to Council’s control.


DISCUSSION

Council received correspondence from NSW Trade & Investment – Crown Lands

advising that the Council submission regarding road closure application at

Tottenham was unsuccessful.

PROPOSED ROAD CLOSINGS

PARISH Mingelo

COUNTY Kennedy

LOCALITY Tottenham

SHIRE Lachlan

Figure 2: Road Closure Tottenham Locality

FINANCE AND RISK

The closure of 500m of SR 4 Currawong Road will reduce Council’s Federal

Assistance Grant (FAG) for roads, as this road is eligible to claim under the

conditions of the grant. The other section of SR 4 Currawong Road will not affect


Council’s Federal Assistance Grant (FAG) for roads, as this road is ineligible to claim

under the conditions of the grant.

ENGAGEMENT

Property owners have been consulted, contact has been successful with all affected

property owners except C J and K A Andrews, Lone Wilga Pty Ltd, S J Todd, D G

Greig, W Logan, P Logan and Mirilba Pty Ltd. Unfortunately, contact with P J Logan

has been unsuccessful, and it is unlikely she has been individually informed of this

proposal by Crown Lands as she is not listed on the map provided by Crown Lands.

A J Cook has indicated he is willing to provide an easement for right of carriageway

to “Elston”

Assessment of the impacts of the closures was attempted by other means, including

use of aerial imagery. The landholders would have received the same

correspondence from the Lands Office and to have the opportunity to object.

CONCLUSION

Note that Council was unsuccessful in transferring the crown roads to public roads.

Maree Linsket


Phil King



6.4.5 RURAL ADDRESSING – ROAD NAMING



ITEM NO.6.4.5

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic Plan

Goal 3 Build and Maintain Community Infrastructure and

Systems

Strategic

Outcome

3.1 Efficient transport networks that meet community and

business needs

Delivery

Program

3.1.1 Implement road maintenance, renewals and

improvements in accordance with asset management plan

Operational

Plan

3.1.1 Complete annual maintenance, renewals and

improvements program

RECOMMENDATION

That Council:

I. Write to the Geographical Names Board to request that it retain the Road

Names for SR45 Boona Road, SR 91 Marsden Road, SR 108 Fosters

Lane, SR 148 Halls Road, SR 267 Adams Road and SR 335 Stewarts

Lane;

II. Go out to public consultation to rename SR 30 Mooney Lane, SR 216

McInnes Road, SR 312 Turners Road, SR 326 Watsons Road, SR 370

Williams Road, SR 375 L’Estrange Road and SR 384 Halls Road;

III. De-register SR 143 Fife Road to allow SR 414 Fyfes Road.

IV. Note no names are required for SR184 Cargelligo Road and SR311

Mogille Road

INTRODUCTION

Council is required to have approved names of roads within the road network to

implement Rural Addressing.


BACKGROUND

To implement rural addressing across the LGA, Council is required to have approved

names of roads within its network that comply with the NSW Road Naming Policy.

The Geographical Names Board (GNB) is the approvals body that implements this

policy and has considered the names proposed by Council for all of the roads in the

Lachlan Shire.

DISCUSSION

The names listed in Table 1 below have been objected to by the GNB under

Principle 4 Uniqueness, Duplication of the NSW Road Naming Policy.

Principle 4 states:

A road name will be regarded as a duplicate if it is the same or similar in spelling

or sound to an existing name, regardless of the road type. Road names shall not

be duplicated:

Within the same address locality

Within an adjoining address locality

Within a local government area, and o Within 10 kilometres in a urban area o Within 20 kilometres in a regional urban area o Within 30 kilometres in a rural area o Within 50 kilometres in remote areas

Within a duplicated address locality anywhere in NSW

The Table 1 lists the road number, the name that was initially requested and the

reason from the GNB for the name being objected. The proposal column outlines

the recommendation for each road to submit back to the GNB in order to complete

the road naming process for each road.


Table 1: Renaming proposals for road names rejected by GNB

Road

No

Road

Name

Reason for

Objection

Proposal Proposed

Name

SR 30 Mooney

Lane

There is already

a Mooney Street

located in

Condobolin.

Rename, roads are

approx. 7.5km apart

(straight line distance)

and in separate localities.

Named after the property

‘Kentucky’ along the

Road.

Kentucky

Lane

SR 45 Boona

Road

There is already

a Boona Street

located in

Condobolin.

Appeal, Boona Road is a

continuation of Boona

Street.

Boona Road

SR 91 Marsden

Road

There is already

a Marsden

Street located in

Condobolin.

Appeal, Historic name.

Road was constructed as

part of the return soldiers

program. September

1942 road reserve was

created. Roads are

approx. 24km apart



Marsden

Road

SR 108 Fosters

Lane

There is already

a Foster Street

located in Lake

Cargelligo

Appeal, roads are

approx. 76km apart



If appeal unsuccessful

could continue as

Buttenshaw Lane or be

renamed Glenmore or

Sandalwood Road after a

property along the road.

Fosters Lane

or if

unsuccessful

Buttenshaw,

Glenmore or

Sandalwood


Road

No

Road

Name

Reason for

Objection

Proposal Proposed

Name

SR 148 Halls Road There is already

a Hall Street

located in

Condobolin.

Appeal, roads are

approx. 70km apart




name after a property

along the Road Dalton

Magna or Mogen Road.

Was originally

Bickerstaffs Road in the

roads register.

Halls Road

or if

unsuccessful

Dalton,

Magna or

Mogen Road

SR 184 Cargelligo

Road

There is already

a Cargelligo

Street located in

Tullibigeal.

Unconfirmed if this road

exists.

Road not picked up in the

verification.

‘No name’

Required

SR 215 McInnes

Road

There is already

a McInnes

Street and

McInnes Road

located in Lake

Cargelligo.

Rename, roads are

approx. 3km apart



The property ‘Curlew

Park’ at the end of the

road is to similar to

Curlew Road from which

this road connects,

propose to name the road

Channel Lane as it leads

to the channel between

Curlew Waters and Lake

Cargelligo.

Channel

Lane


Road

No

Road

Name

Reason for

Objection

Proposal Proposed

Name

SR 267 Adams

Road

There is already

an Adams

Avenue located

in Condobolin.

Appeal, roads are

approx. 80km apart




name after one of the

properties along the

Road ‘Berrridale’ or

‘Dysart’.

Adams Road

or if

unsuccessful

Berridale, or

Dysart

SR 311 Mogille

Road

There is already

a Mogille Street

located in

Tottenham.

No need to name road

being closed.

‘No name’

Required

SR 312 Turners

Road

There is already

a Turner Street

located in

Condobolin.

Rename, roads are

approx. 13.8km apart



Name the road after the

property ‘Cooinda’ along

the Road.

Cooinda

Lane

SR 326 Watsons

Road

There is already

a Watson Street

located in

Condobolin.

Rename, roads are

approx. 23.8km apart



Name the road after one

of the properties ‘Kerra’

or ‘Boggandool’ along the

Road.

Keera Road

if

unsuccesfull

Kerra or

Boggandool

SR 335 Stewarts

Lane

There is already

a Stewart

Crescent

located in

Condobolin.

Appeal, Stewart

Crescent is being

processed to be renamed

to Randall Place, current

status is concurred.

Stewarts

Lane


Road

No

Road

Name

Reason for

Objection

Proposal Proposed

Name

SR 370 Williams

Road

There is already

a William Street

located in

Condobolin.

Rename, Roads are

approx. 48km apart




property ‘Marby’ along

the Road

Marby Lane

SR 375 L’Estrange

Road

There is already

a L'Estrange

Street located in

Condobolin.

Rename, roads are

approx. 18km apart




property ‘Arualen Park’

along the Road

Arulalen

Park Lane

SR 384 Halls Road There is already

a Hall Street

located in

Condobolin.

Rename, roads are

approx. 20km apart



SR 414 Fyfes

Road

There is already

a Fife Road

located in

Tullibigeal.

SR 143 Fife Road is

approx. 8km away,

gazetted 2010. SR 143

Fife Road was not picked

up in the road asset

verification. De-register

SR 143 Fife Road to

allow SR 414 Fyfes

Road.

Fyfe Road

FINANCE AND RISK

Limited to costs associated with Government Gazette and the placement of road

signage.

ENGAGEMENT

The above list of roads have been through public consultation, submitted and

objected by the GNB under Principle 4 Uniqueness, Duplication of the NSW Road


Naming Policy. Due the feedback currently being received from a few property

owners regarding the road renaming process, it is proposed to correspond with the

various property owners on each of the roads that will have a new name submitted to

GNB for consideration.

CONCLUSION

Submit to the Geographical Names Board an appeal for SR 45 Boona Road, SR 91

Marsden Road, SR 108 Fosters Lane, SR 148 Halls Road, SR 267 Adams Road,

and SR 335 Stewarts lane for the reasons as stated in the recommendation.

Re-advertise the proposed names as stated in the recommendation for public

comment of SR 30, SR 215, SR 312, SR 326, SR 370, SR 375 and SR 384.

De-register SR 143 Fife Road to allow the name for SR 414 Fyfes Road.

Maree Linsket


Phil King



6.4.6 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING

31 OCTOBER 2014



ITEM NO. 6.4.6

Author: M. Breakenridge

TRIM: 13.6.6.3

Community

Strategic Plan

Goal 3 BUILD AND MAINTAIN COMMUNITY

INFRASTRUCTURE AND SYSTEMS

Strategic

Outcome

3.2 Water, sewer and energy utilities meet best practice

standards with up to date technology

Delivery

Program

3.2.3 Implement the Asset maintenance and renewal program

for water and sewerage services

Operational

Plan

3.2.3 Complete annual maintenance and renewals program.

RECOMMENDATION

That Council:

I. Note the report on town water supply consumption to 31 October 2014.

II. Retain Level 1 Water Restrictions for town water Consumers connected

to the Tottenham and Albert Town Water Supplies and the B – Section

Pipeline in Lachlan Shire

III. Introduce Level 1 Water Restrictions for Town Water Consumers

connected to the Condobolin water supply effective immediately until

further notice

IV. Retain Level 3 Water Restrictions for Lake Cargelligo and Tullibigeal

town water consumers and all connections to the Tullibigeal and Kikoira

Pipeline until further notice

V. Increase Water Restrictions for Town Water Consumers connected to

the Burcher Town Water Supply from Level 2 to Level 3 as of 20 October

2014.


INTRODUCTION

All water extraction activities undertaken by Council are licensed through the Water

Management Act 2000 and the Water Act 1912. The Water Act 1912 is being

progressively repealed and replaced by the Water Management Act 2000; however

some provisions are still in force. The licenses held by Council contain conditions,

including volumetric limits, to which Council must comply. This report provides an

assessment of current accumulative water consumption for the water year and

available remaining water resource, with recommendation of any measures that may

be required for continued compliance.

BACKGROUND

As per the previous month, rainfall data presented in this report were gathered from

Lawling Vale weather station at Cowra. This is due to the fact that Wyangala Dam

Village weather station from which rainfall data was usually gathered remains out of

commission.

Sparse rain fell across the Lachlan Valley Catchment during the month of October.

During that month a total of 42mm of rain fell in the Lachlan Valley Catchment with

the wettest day being 7 October 2014 when 16.6mm of rain fell. There were 26 days

in the month for which no rainfall events were reported. The daily average for the

month was 1.35mm. 1

Wyangala Dam has an accessible storage capacity of 1,217,035 ML. At the last

reading which was on 5 November the level of the water in the dam was 2.24m and

the flow from the dam was 2,112ML/day. The dam was holding 52.3% of its capacity

(which is a volume of 637,106ML). This is a decrease in total storage capacity of

3.4% or 41,961ML since the last reporting period.2

State Water reported on 2 October 2014 that water release from Wyangala Dam was

2,365ML over a 24 hours period to supply downstream water consumers. This is

compared to a reported net reservoir inflow of 311.37ML over a 24 hours period on

the same day.3

1 Reference: Department of Primary Industries – Office of Water, October 2014 Daily Rainfall Data)

2 Reference: Bureau of Meteorology – Wyangala NSW – 4 November - Water Storage

3 Reference: NSW Government – Waterinfo. NSW – October 2014 – Water Storage Data


Lake Cargelligo has an accessible storage capacity of 30,163ML. At the last reading

which was on the 6 November 2014, the lake was holding 78.6% of its accessible

storage capacity which is a volume of 23,720ML. This is a storage increase of 26.1%

or 7,863ML since the last reporting period. 4

DISCUSSION

The recorded consumption for Council’s town water supplies ending 31 October

2014 are as follows;

Surface Water Extraction

4 Reference: Bureau of Meteorology – Lake Cargelligo NSW – 6 November 2014 - Water Storage)

Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Condobolin Jul 2014 45.218 3.04

Aug 2014 53.038 3.57

Sep 2014 61.914 4.17

Oct 2014 97.40 6.56

Totals 257.570 17.34

Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Lake Cargelligo Jul 2014 0 0

Aug 2014 0 0

Sep 2014 0 0

Oct 2014 0 0

Totals 0.00 0.00

Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Tottenham Township Jul 2014 10.700 B Section Pipeline

0.000 Leg O Mutton WTP

Aug 2014 10.676 B Section Pipeline


Sep 2014 5.960 B Section Pipeline


Oct 2014 8.373 B Section Pipeline



Ground Water Extraction

Town Water Supply

Scheme Month Year

Consumption

ML

Percentage of

Allocation (%)

Condobolin Jul 2014 0 0

Aug 2014 0 0

Sep 2014 0 0

Oct 2014 0 0

Totals 0.00 0.00

Lake Cargelligo Jul 2014 34.11 5.69

Aug 2014 36.26 6.05

Sep 2014 40.53 6.76

Oct 2014 63.87 10.65

Totals 174.77

Condobolin water consumption

Condobolin Township water consumption is within the allowable allocation.

Condobolin Township has consumed for October 2014; 97.40ML or 6.56% of the

available 1,500ML per annum surface water allocation and 0.0% of the available

800ML per annum groundwater allocation for the 2014/2015 water year. A total of

1,511 properties are connected to the Condobolin Township water supply scheme.

This equates to a water usage of 64.46kL per connected property for the month of

October. Compared to the previous water year, total water consumption is

approximately 21% higher for the period, 97.40ML (2014/2015) compared to

76.952ML (2013/2014).

Lake Cargelligo water consumption

Lake Cargelligo Township water consumption was from ground water extraction only

for the month of October following the bores coming back online on the 27 June

2014.

Water consumption from Lake Cargelligo Township is within the allowable allocation.

Lake Cargelligo Township has consumed for October 2014, 63.87ML or 10.65% of

the available 600ML groundwater allocation for the 2014/2015 water year and 0.0%

of the available 677ML per annum surface water allocation for the 2014/2015 water

year. A total of 814 properties are connected to the Lake Cargelligo water supply

Totals 36.513


scheme. This equates to a water usage of 78.46kL per connected property for the

month of October.

Compared to the previous water year, total water consumption is approximately

17.25% higher for the period, 63.87ML (2014/2015) compared to 52.85ML

(2013/2014).

The Merri Abba Water Supply Scheme consists of three bores each fitted out with a

Grundfos submersible pump. Two pumps normally operate at any one time to deliver

the required flow rate as the system operates on a Duty/Duty/Standby configuration

with the third pump being on standby. One of the pump motors was removed during

the defects liability period and found to be badly burnt. This motor has been at the

suppliers for more than 9 months. Mitchell Water provided documented evidence

from the pump supplier confirming that lightning which plagues the area was the

cause for the pump motor being destroyed even though the pump was located more

than 50m underground in the bore. Further investigation has revealed that there was

little difference between the cost to repair the damaged pump and its motor as

compared to the cost to procure a new pump and motor. Consequently, as the Water

Supply Scheme had an inline spare redundancy it had not been considered an

urgency to replace the damaged pump. There is now an urgency to replace the

pump as a recent lighting strike in October destroyed a second bore pump leaving

only one pump in operation. The single pump was laboring to meet the present high

water demand at Lake Cargelligo and the water supply was switched back to the

surface water allocation from Lake Cargelligo on Thursday 6 November in an effort

to preserve the remaining pump. Quotes are currently being sourced to purchase

two new pumps/motors as soon as possible.

The water sourced from Lake Cargelligo currently has a very high organic matter

content and is proving very difficult to treat. It is suspected that making a

modification to the offtake location will rectify this. Staff will be working in ‘shifts’ to

manage fatigue and maintain supply. It is expected to take three weeks to rectify the

situation with both the bore pumps and the offtake point in the lake.

Due to the issues with maintaining supplies, emergency restrictions to level 3 were

implemented for the Lake Cargelligo town users on Thursday 13 November until the

supply issues can be rectified.


Tullibigeal and adjoining rural connections water consumption

The village of Tullibigeal and rural connections to the Tullibigeal – Kikoira Pipeline

consumed 8.00ML of the 63.87ML of water processed at the Lake Cargelligo water

treatment plant. This equates to approximately 12.53% of the water processed for

the month of October 2014.

A total of 154 properties are connected to this section of the scheme. This equates to

a water usage of 51.95kL per connected property for the month of October. This

section of the scheme comprises approximately 15.91% of the Lake Cargelligo water

supply schemes total number of connections.

Due to the issues with maintaining supplies, emergency restrictions to level 3 were

implemented for the Tullibigeal town users and connections to the Tullibigeal –

Kikoira pipeline on Thursday 13 November until the supply issues can be rectified.

Tottenham water consumption

Tottenham Township water consumption is within the allowable allocation.

A total of 9.177ML of water was sourced from the B-Section Pipeline during the

month of October 2014 for the Tottenham Township water supply. The Leg O Mutton

Water Treatment Plant was also utilised to supply 0.804ML of supplemental water

was found to be almost the same much less than the during the month of October

2014.

A total of 253 properties are connected to the Tottenham Township water supply

scheme. This equates to a water usage of 36.27kL per connected property for the

month of October.

Compared to the previous water year, total water consumption is approximately

7.05% lower for the period this being 9.177ML (2014/2015) compared to 9.873ML

(2013/2014).

The current storage level in the Leg of Mutton dam is 8.5m. This is a decrease in the

dam storage level over the previous month by 0.3m.

The decrease in the dam’s storage level was due to 0.804ML drawn-off from the Leg

of Mutton Dam this being required to supplement the town’s water supply source

from the B-Section Pipeline.


Rainfall events in the Tottenham area during the month of October were sparse with

only 3 wet days occurring. The highest rainfall event occurred on the 26 October

2014 when 3mm of rain fell. Total rainfall fall for the month of October 2014 was

3.6mm with the daily average being 0.1mm.

Modifications to water restrictions

It is recommended that Burcher Town Water Supply Level 2 water restriction be

increased to Level 3, due to the storage dam dropping to less than 3m depth. This

restriction should be effective from 20 October 2014 and remain in place until further

notice. The water level in the dam being so low, arrangements are been made to

implement water carting to the town if required. Similar arrangements are being

prepared to cart water to Fifield if required.

It is recommended to introduce Level 1 Water Restrictions for Town Water

Consumers connected to the Condobolin water supply effective immediately and

remain in place until further notice.

It is recommended to Retain Level 3 Water Restrictions for Lake Cargelligo and

Tullibigeal town water consumers and all connections to the Tullibigeal and Kikoira

Pipeline until further notice.

It is recommended to retain the existing Level 1 Water Restrictions for Town Water

Consumers connected to the Tottenham and Albert Town Water Supplies and the B

– Section Pipeline in Lachlan Shire.

Water restriction reductions to the next lower level or increases to the next higher

level are in accordance with the Council’s Drought Management Plan triggers.

FINANCE AND RISK

Income from water sales are reviewed quarterly and provided in Council’s quarterly

budget review for consideration.

From a risk perspective, the Water Management Act 2000 has severe penalties for

failure to comply with licensing conditions. Penalties range from Tier 3 to Tier 1

Offences.

A Tier 3 Offence has a maximum penalty of $110,000 for a Corporation.

A Tier 1 Offence has a maximum penalty of $2,200,000 for a Corporation.


ENGAGEMENT

All demand management measures are outlined in Council’s Demand Management

and Drought Management Plans as approved by the NSW Office of Water and

adopted by Council. Community consultation was undertaken as part of the plan

development and review.

Council utilises local print media, community newsletters, Council’s website and

Facebook, pamphlets and rate notice inserts to disseminate information to the local

community.

CONCLUSION

Consumption levels for the Condobolin, Lake Cargelligo and Tottenham town water

supplies will continue to be monitored and further water restrictions may be required

if water consumption increases or water supplies continue to diminish without being

recharged.

Marco Breakenridge

Acting Manager - Utilities

Phil King



6.4.7 AVAILABLE GENERAL SECURITY WATER ALLOCATIONS FOR THE

2014-2015 WATER YEAR



ITEM NO. 6.4.7

Author: P. King

TRIM: 13.6.6.3

Community

Strategic Plan

Goal 3 BUILD AND MAINTAIN COMMUNITY

INFRASTRUCTURE AND SYSTEMS

Strategic

Outcome

3.2 Water, sewer and energy utilities meet best practice

standards with up to date technology

Delivery

Program

3.2.3 Implement the Asset maintenance and renewal program

for water and sewerage services

Operational

Plan

3.2.3 Complete annual maintenance and renewals program.

RECOMMENDATION

That Council note the available General Security water allocation for the

2014/2015 water year.

INTRODUCTION

All water extraction activities undertaken by Council are licensed through the Water

Management Act 2000 and the Water Act 1912. The Water Act 1912 is being

progressively repealed and replaced by the Water Management Act 2000; however

some provisions are still in force. The licenses held by Council contain conditions,

including volumetric limits, to which Council must comply. At the start of each water

year the Water Commissioner announces available water determinations. Further

announcements in allocation may be made throughout the water year where

increases in available water resources occur.

BACKGROUND

The 2013/2014 water year was slightly wetter than the previous run of dry years,

although there was no significant runoff into Wyangala Dam. Water Storage has


slowly diminished throughout the year after peaking at 72.7% in August 2013 and by

June 2013 was 46.5%. There have been no further allocations of General Security

water announced for the 2014-2015 water year.

DISCUSSION

Water allocations for the 2014-2015 water year were announced on 1 July 2014, by

Acting Deputy Director General Water, Michael Bullen. Local water utility and

domestic and stock access licence holders on the Lachlan regulated river received

100% of their allocation. Regulated river high security access licence holders

received an allocation of 1 megalitre per unit share of entitlement (100%). For

regulated river general security users operating under continuous accounting rules,

there was no available water allocated and this will be reserved until significant

inflow was been received. General security licence holders will still have access to

an average of 51% of entitlement subject to the actual volume of carryover of each

individual allocation account.

Council has the following general security water licenses;

Memorial Park Condobolin.

Kiacatoo Hall

SRA Grounds + Caravan Park

Gum Bend Lake

Parks and Gardens Lake Cargelligo

The adjusted General Security water allocations for Lachlan Shire Licenses are

shown in the following tables.

CONDOBOLIN

Water Supply Lachlan River

Regulated Supplies

Normal Allocation

100% (ML)

2014/2015

Allocation (%)

2014/2015

Allocation (ML)

Memorial Park 3 ML Access to B

sub account

water

1.4 ML

Kiacatoo Hall 3 ML Access to B

sub account

water

3.0 ML

SRA Grounds + Caravan

Park

171 ML Access to B

sub account

150.6 ML


water

Gum Bend Lake 700 ML Access to B

sub account

water

303.9 ML

Total Allocation Condobolin

System

877 ML 458.9 ML

LAKE CARGELLIGO

Water Supply Lachlan River

Regulated Supplies

Normal Allocation

100% (ML)

2013/2014

Allocation (%)

2013/2014

Allocation (ML)

Parks and Gardens Lake

Cargelligo

43 ML Access to B

sub account

water

14.2 ML

Total Allocation Lake

Cargelligo System

43 ML 14.2 ML

It is expected that sufficient general security allocation exists for;

Memorial Park, Condobolin

Kiacatoo Hall

SRA Grounds + Caravan Park, Condobolin

Insufficient general security allocation is available for;

Gum Bend Lake, Condobolin

Parks and Gardens Lake Cargelligo

As resolved by Council at the October Ordinary meeting, the existing allocation for

the Gibsonvale water licence will be allocated to both Gum Bend Lake and Parks

and Gardens Lake Cargelligo.

FINANCE AND RISK

Income from water sales are reviewed quarterly and provided in Council’s quarterly

budget review for consideration.

From a risk perspective, the Water Management Act 2000 has severe penalties for

failure to comply with licensing conditions. Penalties range from Tier 3 to Tier 1

Offences.

A Tier 3 Offence has a maximum penalty of $110,000 for a Corporation.

A Tier 1 Offence has a maximum penalty of $2,200,000 for a Corporation.


ENGAGEMENT

Council will continue to utilise local print media, community newsletters, Council’s

website and Facebook, pamphlets and Council rates notice inserts to disseminate

information to the local community regarding water allocations when required.

CONCLUSION

The general security water allocations available to Council are insufficient to provide

adequate water for all of Council’s irrigation and recreational requirements. Close

monitoring of water usage will continue to ensure that the conditions of each water

licence are complied with, and water is transferred from the available licences when

it is available.

Marco Breakenridge

Acting Manager - Utilities

Phil King



7.0 DEPUTATIONS


8.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR &

DEPUTY MAYOR

14-16/10/14 Murray Darling Association Conference – Tumut

14/10/14 Oxley Group CWA Conference – Attended by Cr Frankel

16/10/14 Central West Farming System Field Day – attended by Cr Ridley

17/10/14 Lachlan Shire Council Charity Golf Day

19-21/10/14 Local Government NSW Annual Conference Coffs Harbour

23/10/14 Launch of Forbes in the Heart of the Country.

25/10/14 Tullibigeal Gymkanha & 2014 Centre State Triples

28/10/14 The Hon Kevin Humphries MP – Local Member and NSW Minster for

Natural Resources

29/10/14 Business Connect @ Lachlan Christmas Fiesta Planning Meeting

03/11/14 Youth Forum

5/11/14 Office of Local Government – Rural Council Modelling Workshop in

Dubbo

06/11/14 Waste Management consultation in Condobolin

07/11/14 Waste Management consultation in Tottenham

08/11/14 Red Cross 100 year celebration

11/11/14 Remembrance Day

Inaugural LSC Aboriginal Advisory Committee Meeting – Wiradjuri

Study Centre

12/11/14 Community Awareness of Policing program - Parkes


9.0 NOTICES OF MOTION

9.1 NOTICE OF MOTION 1 - CR SCOTT

That the $470,000 budgeted from Roads to Recovery for SR257 Racecourse Road

Tottenham seal be transferred to SR105 Wamboyne Road seal to enable this seal to

be completed.

Dated this 13 November 2014

Councillor G Scott.

9.2 NOTICE OF MOTION 2 – CR SCOTT

That council take the necessary steps to form a Condobolin Cemetery Committee.


Councillor G Scott.

9.3 NOTICE OF MOTION 3 – CR SCOTT

That Lot 9 in section 2 and row H, in the Condobolin Lawn Cemetery be presold to

Geoff and Joy Barby.


Councillor G Scott


10.0 DELEGATES REPORT

TRAFFIC COMMITTEE MEETING - 6 November 2014

Recommendations from this meeting will be presented to Council

Special interest to Lachlan Shire Council, schools are scheduled for school zone

flashing lights program to begin in August 2015.


11.0 CORRESPONDENCE

ATTACHMENT

RECOMMENDATION

That Council note the correspondence.

11.1 CONDOBOLIN PUBLIC SCHOOL – LETTER OF THANKS

Correspondence received from Condobolin Public School thanking Council for the

$200 donation towards the annual presentation night.

11.2 AMENDMENTS TO CITY OF SYDNEY ACT 1998

Correspondence received from Parliamentary Secretary to the Premier responding

to Lachlan Shire Council correspondence of 18 September, 2014 in relation to the

debate around amendments the City of Sydney Act.

11.3 TOTTENHAM SWIMMING CLUB – LETTER OF THANKS

Correspondence received from the Tottenham Swimming Club thanking Council for

a donation of $810 towards the Annual Swimming Carnival.


12.0 COMMON SEAL

12.1 SALE TO ERVIN – NOT PROCEEDING

Lot 8 in DP 1087944 at Lake Cargelligo, sale to Ervin – not proceeding.


13.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN


14.0 MATTERS RULED URGENT BY THE MAYOR


ATTACHMENTS

Attachment 6.3.4





Back to Business Paper


Attachment 6.3.6



Attachment 6.3.6











Attachment 6.4.4




ATTACHMENT 11.1


ATTACHMENT 11.2



ATTACHMENT 11.3


Documents

ORDINARY MEETING OF COUNCIL Condobolin 19 November 2014 ... · with the official lighting of the Christmas tree to occur at approximately 8.30pm. Aboriginal Advisory Committee The