ORGANIZATION: LQM ^ W A j / f y CMb^HS ^'f H^q^j ^ 3 ^ ^

SUBMITTAL DATE: 8 ^5

CHECK LIST FOR CULTURAL ARTS APPLICATION

Completed application must be submitted with the following documentation:

1. Cover letter on organization's letterhead (preferred)

2. Completed Request for Cultural Arts Financial Assistance Application

with signature of Executive Director in blue ink

3. IRS Determination Letter (highlight effective date)

4. Completed Budget Form

5. Most recent IRS 990 Form or organization audit report ^

6. Complete roster of Board of Directors, as referenced in Section lll-D-Eligibility

7. Support materials such as resumes, marketing plan, brochures,

Community feedback, surveys, etc.

C O M M U N I T Y C H O R U S O F P A L M C O A S T

August 14,2015

Palm Coast Parks & Recreation Department

305 Palm Coast Parkway N E Palm Coast, FL 32137

Re: Cultural Arts Financial Assistance Grant

Purpose of the Organization: The Mission o f the Community Chorus o f Palm Coast is

to build a tradition o f community pride through choral excellence, by providing performances that enrich, educate, and entertain audiences and singers. The chorus (CCPC)

sings a variety o f musical styles, including Broadway, pop, folk, sacred, gospel and classical music. Founded in 2010, the Chorus currendy has 66 members from Palm Coast and the surrounding area.

Program to be considered for funding—Concert Series: CCPC is beginning its sixth season with the first rehearsal on September 22, 2015. The concert schedule this season includes a Holiday Concert on Friday, December 11 and Sunday, December 13, and a Spring

Concert on Friday, April 29 and Sunday, May 1, 2016. The concerts wiU be held at Trinity

Presbyterian Church, Palm Coast. Approximately 900 people attended the performances last year. The concerts are offered free to the public, and we hope to be able to continue this practice so anyone interested in attending will be able to do so. The audience is given the opportunit}^ to make a donation to support the chorus i f they wish.

CCPC performed by invitation at the following community celebrations during the past year:

Veterans Day Ceremony at Heroes Park in November 2014; New York Transit Retirees celebration of the life o f Dr. Martin Luther King Jr. at the first Baptist Church in January

2015; and Memorial Day ceremony at Heroes Park in 2015. Members are happy to be part o f these important and meaningful American remembrances.

CCPC is in the preliminary stages o f planning for a small group of its members to perform

in Carnegie Hall in New York Citj over the Memorial Day 2016 weekend. The group will join a chorus o f approximately 300 singers from across the nation for a performance o f

Wequiem, by Gabriel Faufe. They will be thrilled to represent the Community Chorus of Palm Coast in this exciting opportunity.

How the City of Palm Coast's financial assistance will be used: The Cultural Arts

Financial Assistance Grant wiU provide partial support for production expenses including: sheet music, advertising, printing marketing materials and programs, postage for marketing mailings, honoraria for our professional director, accompanists, audio technicians and guest

156 F L O R I D A PARK D R I V E • P A L M COAST FL • 32137 W W W . C O M M U N I T Y C H O R U S O F P A L M C O A S T . O R G

-2-

musicians, and Flagler County Sherriff's office for assistance with traffic control at concerts (please see Budget Worksheet footnotes addendum for fiirther details). The Chorus markets concerts in a variety o f media to reach a wide range o f people. Concerts are promoted dirough local newspaper and neighborhood magazine advertisements, Flagler Auditorium events brochure, press releases, web sites, flyers, emails and direct mail. Public service announcements are made on local radio stations. Marketing staff sends short articles about the concerts and brief Hstings for community events calendars to newspapers, community weeklies, T V stations, and local churches. Concert information also appears in online calendars o f events, such as the ones for the Chamber o f Commerce, the City o f Palm Coast, the county, newspapers and radio stations. The Chorus maintains its own web site, where performances are pubHcized on several different pages. Flyers promoting concerts are posted around die community and mailed to people who attended previous performances.

We hope to continue to receive a grant to help support our activities as we seek to identify and develop new sources o f funding Our fundraising activities wil l continue to center on soliciting donations f rom residents and businesses in Palm Coast and the surrounding area.

Thank you for considering our request for a City o f Palm Coast Cultural Arts Grant again this year.

Sincerely,

Carolyn Frisbie, Secretary Community Chorus o f Pakn Coast

Enclosures

C I T Y O F P A L M C O A S T

R E Q U E S T F O R C U L T U R A L A R T S F I N A N C L V L A S S I S T A N C E

A p p l i c a t i o n

ORGANIZATION NAME: COMMUNITY CHORUS OF PALM COAST

Has the Organization received $3,000 or more fimding from the City of Pahn Coast for current fiscal year?

• Yes 0 No

I f Yes, organization is not eligible for additional fimds through this grant apphcation.

I f No, continue with apphcation process below.

PROGRAM TO BE CONSIDERED FOR FUNDING: Concert Series

HOW MANY TIMES HAS THIS PROGRAM BEEN PRESENTED TO THE PUBLIC? 5 years

Total Program Cost: $11.240

Grant Request (Maximum Request $3,000): $3.000

Name & Title of the Person completing application: Carolyn Frisbie. Secretary

Organization address: 156 Florida Park Drive, Palm Coast FL 32137

Phone: 386-864-7089 Fax: NA E -Mail: carolvnfrisbie@,gmail.com

Was the above listed organization a recipient of Cultural Arts Financial Assistance m 2014-2015? yes

I f yes, what was the grant amomit received and the final cost of the program funded: $3000/$! 1.716 total

On a separate page, (organization letterhead) respond to each question. All submissions must be typed.

1. Describe the purpose of the organization. 2. Describe the program being considered for funding and its purpose. Include event date(s),

description, location and anticipated attendance at each presentation. Explain why the program being offered is important to Palm Coast residents and visitors.

3. I f awarded, describe how the City of Palm Coast's financial assistance wil l be used and why funding from the City is essential for development of the program.

Signature ' Hawlev Rogers

Print Name

President August 14.2015 Title Date

A {)

INTERNAL REVENDE SERVICE P. O. BOX 2508 CINCINHATI, OH 45201

DEPARTMENT OF THE TREASORy

Date. SEP 14 2010

cc»rosiTy CHORUS OP PAIM COAST I K C C/0 LINDA HODGES 156 FLORIDA PARK DR -PMM COAST, FL 32137

Eirployer Identification Nuinber: 80-0585076 DLN: 17053207315030

Oontact Person: HENRir F SHAMBDRGER ID# 31472

Contact Telephone Number: (877) 829-5500

Accounting Period Ending: Deceaaber 31

Public Charity status: 509(a)(2)

Form 990 Required:

Effective Date of Exe i ^ i o n i April 28, 2010

Contribution Deductibility: Yes

Addendum i^iplies: No

Dear- Applicant:

We are pleased to inform you that xj^n review of yotir applicaticm for tax exenipt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified-to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep i t i n your permanent records.

Organizations exempt under section 501 (c)(3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section (s) l i s t e d in the heading of this

Please see enclosed Publication 422i-pc, Compliance Guide for 501(c)(3) Public Charities, for scmte helpful information about your responsibilities as an exCT?>t organization.

Letter 947 (00/03)

COMDNITY CHORUS OP PAIM COAST INC

Bnnlosurei PubXicaticm 4223.-PC

Sincerely,

Rcibert Choi Director, Ixempt Organlzationa Rulings and Agreeaieats

Letter 947 (DO/CG)

Consumer's C e r S f i e a l e o f E j c e m p t i o n }

Ismsfi Piamnant to Chapter 212, Fkmda Stahites

DR-14

01/28/11

85-8015546G48C-4 Certificate Numbet

This {̂ rtif ies that

EffecSveDate ExpirafiOT Date

501(C)(3) ORGANIZATION Exenptipn Categoiy

COIWIMUNITY CHORUS OF PAIM C O A S T INC 156 FLOSIDA PARK OR W PALM C O A S T FL 3 2 1 3 7 - 8 3 1 7

is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or service purchased.

important information for Exempt Organizations

DEPARTMEhfT OF REVENUE

DR-14 R. 04/05

2.

3.

You must provide all vendors and suppfiers an exemption certificate before maldng tax-exenpt putxrfiases. See Rule 12A-1.038, Florida Adminisfrative Code (FAC).

Your Consumer's Certificate of Exemption is to be used solely by your otBanization for your organization's customary nonprofit activities.

Purchase made by an individual on behalf of the organization are taxable, even if the individual wiff be r^mbursed by the organization.

This exenption applies only to purchases your organization nrakes. lt>^ sale or lease to others by your or^izmm of fenglble personal property, sleeping accommod^or« or other real propeitr»taxable. Your oiganization must register, and collect and remit sales and use tax on such taxable transactions. Note- Chuiches

^ (Rule 12A-1.G70. FAC).

it is a crroinal offense to fraudutenfly present fliis certificate to evade the payment of sales tax. Under no circumstances should this certificate be used for the personal benefit of any individual. Violators vwH be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third degree felony. Any violation will necessitate the revocation of tfiis certificate.

If you have questions regarding your exemption certificate, please contact the Exemption Unit of Central Registration at 8K)-487-4130. The mailing address is PO BOX 6480, Tallahassee, FL 32314-6480.

AT \A

City of Palm Coast

Cultural Arts Financial Assistance Grant

Budget Worksheet

Organization Name

Federal ID Number (FEIN)

Community Chorus of Palm Coast

80-0585076

Organization - Fiscal Year End 30-Sep-16

Name of Program Being Considered

for Funding: Concert Series

Budget Eligible Items

of Program to be

Organization

Being Fiscal Year Being Considered for

Fiscal Year

Considered for Funding

Budget

Funding Funding

Income

Government Grants 3,000 3,000

Foundation and Corporate Grants 0

Admission Fees 4,000 4,000

Contributions from Individuals 3,500 3,500

Membership Income 2,310 2,310

Fundraising 1,000 1,000

Earned Income 0

Interest Income 0

Other Income 0

Total Income 13810 0 13810

Personnel Expenses 0 0 0

Salaries and Wages 0 0 0

Professional Development/Training 0 0 0

Employee Benefits and Taxes 0 0 0

Total Personnel Costs 0 0 0

Operating Expenses Rent/Mortgage 400 400 Utility Expenses (Water, Phone, Internet etc.) 0

Office Equipment Rental & Maintenance 0

Awards, Scholarships 0

Fundraising/Development Expenses 600

Insurance Expense 300

Marketing/Advertising 2500 2500 2500

Professional Fees/Honorariums 4700 4700 4700

Supplies for Program 3500 3500 3500

Postage and Delivery 140 140 140

Travel Expense 0 Other Expenses specify: State of Florida filing fee 566 Other fcxpenses Specify: equipment purchase 600 Other Expenses Specify: office supplies, piano tuning 400

Total Operational Costs 11240 10840 13706

Total E x p e n s e s 11240 10840 13706

Community Chorus o f Palm Coast

Cultural Arts Financial Assistance Grant Application

Budget Worksheet Footnotes

I N C O M E

Government Grants: request pending. Cultural Arts Financial Assistance Grant

Admission Fees: free-will donations from the audience at concerts

Membership Income: $35 annual membership fee (66 members 2014-15)

O P E R A T I N G E X P E N S E S

Rent/Mortgage: 10% (minimum $200/concert) from free-will audience donations

donated to Trinity Presbyterian Church for use o f facilit}' for rehearsals and concerts

Marketing/Advertising: ads placed in local newspapers, neighborhood and regional

magazines and newsletters, Flagler Auditorium seasonal brochure, flyers mailed to audience

mailing list

Professional Fees/Honorariums: Music Director, accompanists, audio technicians, guest

musicians, graphic artist for design o f ads and concert program covers, Sharif s office for

traffic control at concerts

Supplies for Program: sheet music for concerts, printing concert playbills

Postage and delivery: worksheet footnotes concert flyer mailings

se 1 of 1

0-Postcard f i f r - vi.;i.;r t-it-< i i i . ' i i i L iRS Furii-! 990 N

Form 990-N (e-Postcard) Submitted COMMUNITY CHORUS OF PALM COAST INC 80-0585076 2014 IRS Form 990-N (e-Postcard) i/1/2014 -12/31/2014

Congratulations, your Fonn 990-N (e-Postcard) has been submitted to the IRS.

Once the IRS receives and processes your e-Postcard (usually within 30 minutes), you will receive an email indicating whether your e-Postcard was accepted or rejected. If accepted, you are done for the year. If rejected, the e-flling receipt email will contain instructions on how to correct the problem.

Logout Go To Filing Status Page

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C O M M U N I T Y C H O R U S O F P A L M C O A S T

B O A R D O F D I R E C T O R S

President: Hawley Rogers 46 St. 7\ndrews Court, Palm Coast FL 32137

The President shall be responsible for overseeing all activities of the chorus and shall preside over all Board Meetings; set the date for all meetings, with the concurrence of the Board; oversee the preparation of the annual budget; preside over the election of members to the Board and appoint chairpersons of standing and ad hoc committees.

Secretary: Carolyn A. Frisbie 191 Frankford Lane, Palm Coast FL 32137

The Secretary shall keep minutes of all meetings of the Board and the general membership; ensure that a roster of Chorus members is maintained; notify Chorus members of the Annual Meeting, special meetings, and slates of nominees provided by the nominating committee; prepare and send out all correspondence for the Chorus.

Treasurer: Nancy Parker 12 Ellington Drive, Palm Coast FL 32164

The Treasurer shall be accountable for the administration of all Chorus fonds; maintain fiands in a bank in Florida, maintain financial records of all receipts and expenditures, keep bank statements reconciled, and provide a financial report at Board meetings. Two (2) signatures, from the President, Treasurer, Assistant Treasurer or Secretary, are required for all checks or other disbursement of Chorus funds over $500.00, however, the signers may not be two members from the same family. The Treasurer and Assistant Treasurer shall assist the President in preparing the annual budget, including individual concert budgets and provide financial records to an outside CPA for annual review.

Assistant Treasurer: Jeff McKay 2 Firtree Lane, Palm Coast FL 32137

The Assistant Treasurer shall assist the Treasurer; learn the duties and responsibilities of the Treasurer; and act for the Treasurer in the Treasurer's absence.

Choral Director (Ex Officio): Linda Hodges 120 Frontera, St. Augustine FL 32084

The Choral Director shall have principal responsibility for aU musical and technical aspects of the concert.

Marketing Committee Chair: Jane Gaulding, 10 Cherry Court, Palm Coast FL 32137

Membership Committee Chair: Carol Reistetter, 23 Scarlet Oak Circle, Palm Coast FL 32137

Concert Logistics Committee Chair: Gail Naworal, 23 Marshview Lane, Palm Coast FL 32137

Fundraising Committee Chair: Lynda Guggenheim, 40 Riverdale Lane, Palm Coast FL 32164

Finance Committee Chair Robert F Cahill, 16 Whitcock Lane, Palm Coast FL 32164

156 F L O R I D A PARK D R I V E • P A L M COAST FL • 32137 W W W . C O M M U N I T Y C H O R U S O F P A L M C O A S T . O R G

C O M M U N I T Y C H O R U S OF P A L M C O A S T

Professional Resumes

Linda Hodges, Choral Director: Linda received a degree in music education at Jacksonville University and has served as a choral director for more than 25 years. She also plays clarinet and teaches voice and piano. Since 2007, Linda has served as Director o f Music at Trinity Presbyterian

Church in Palm Coast.

Linda Oertel, Accompanist: Linda received a degree in church music from Texas Christian

University, Ft. Worth, Texas. After graduation, through a Fulbright Scholarship, she studied pipe

organ in Copenhagen, Denmark. She worked as a pianist and organist for many years in addition to

teaching both instruments.

We thank the following individuals and companies for their generous donations in support of our organization.

Director's Circle: $500 - $999 Mr. and Mrs. Gerard P. Slovak

Sponsor: $250 - $499 Anne Atkins in honor of Linda Hodges

Patron: $100 - $249 Barbara Davis and Dale Baker

Bob and Priscilla Cahill Rob and Sandy Cahill Palm Coast Observer

Pat Head Carolyn Frisbie

Hawley and Wendy Rogers Robert and Virginia Sanders in honor of our families

Ed and Carol Reistetter Dave and Linda Oertei

Albert and Audrey Umbach Lillian Warner

Annemarie Schutz Mimi and Jim Spencer

Tammy Vend - in honor of my children & grandchildren Alfred and Carol Fabrini — in honor of Edna Alex's Birthday

Contributor: $50 - $99 Edna L . Alex

Cypress Point Family Dentistry Drs. Michael and Sheila Tebbano

Class A Graphics James and Willa Burns

Anonymous Mavis E . Smith

Pretty in the City Bob and Janet Roberts

Richard J . Deceglie, CRS, Watson Realty Co.

Friend: Up to $49 Coffee News

Joe and Ann Myers Carol H. Bok - In honor of Edna Alex's Birthday

Helen J. Johnson - In honor of Edna Alex's Birthday Patricia L . Abom - In honor of Edna Alex's Birthday Laura Fleischer - In honor of Edna Alex's Birthday

Anonymous

Thanks to Trinity Presbyterian Church for providing space for rehearsals and concerts.

The Community Chorus of Palm Coast

Linda Hodges, Director Linda Oertel, Accompanist Ken Mettler, Audio Technician

Soprano Edna Alex *Priscilla Cahill Winnie Cunningham Andrea Fortier Jane Gaulding Lynda Guggenheim Julie Gullikson Pat Head Carol Hertle Gwen Levene Lajuana McKay Joyce McLaren Norma Mitchell *Gail Naworal *Nancy Parker )udy Pope Carol Reistetter Fran Rohrer Annemarie Schutz Adrienne Smith Judy Spurrell

Andrea Thompson Audrey Umbach

Alto Mary Ammirati Anne Atkins Brenda Damiani Barbara Davis Jane Dietrich Robin Jaques Marlies Kaminski Barbara Lesher Barbara Lindfors Susan McConneU Ann Meyers Patricia O'Brien Marilyn Paris Trish Parker *Mary Page Slovak Mavis Smith Helen Timoney Lillian Warner

Tenor Steve Biedermann •Carolyn Frisbie Bill Kampf Ed Love Doug Martin Daniel McEachron *Jeff McKay Tammy Venti

Bass Bart Cope Ron Czadzeck Michael Gleason Harry Marshall Jack Murray *Hawley Rogers Bob Sanders Joe Sendelback Mike Tebbano William Venne Robert Westerlund

C O N C E R T V O L U N T E E R S : Dale Baker, *Bob Cahill, Rich Gaulding, Pat Kampf, Eric Lindfors, Otto Pope, David Oertel, Edward Reistetter, Kay Rentz, Wendy Rogers

*Board Member

Program

Thanks Be To Thee

Earth Song

The Road Home

Go, Lovely Rose

Blades of Grass and Pure White Stones

Judy Pope, soprano

G. F. Handel arr. Lefebvre

Frank Ticheli

Stephen Paulus

Z. Randall Stroope

Words and Music by Orrin Hatch, Lowell Alexander, Phil Nash

arr. Keith Christopher

O Magnum Mysterium Morten Lauridsen 0 g^at mystery, and wondrous sacrament,

That animals should see the new-bom Lord lying in their manger! Blessed is the Virgin whose womb was worthy to bear

the Lord Jesus Christ. Alleluia

Precious Lord

Gentle Annie

Love Changes Everything from Aspects of Love

Deep in the Meadow (Lullaby)

from The Hunger Games

INTERMISSION

Words and Music by Tommy A. Dorsey arr. Arnold Se\'ier

Stephen Foster arr. Robert Lau

Music by Andrew Lloyd Webber Lyrics by Don Black and Charles Hart

arr. E d Lojeski

Words and Music by Suzanne Collins, Joseph Henry Burnett, Simone Burnett

arr. Mac Huff

Let the River Run Words and Music by Carly Simon arr. Craig HeUa Johnson

Eddie Haines, percussion

The Community Chorus thanks you for attending our concert. If you would like to sing with us, please call Linda Hodges at 904-631-3965.

We thank the following individuals and companies for their generous donations in support of our organization.

Director's Circle: $500 - $999 Mr. and Mrs. Gerard P. Slovak

Patron: $100 - $249 Anne Atkins in honor of Linda Hodges

Barbara Davis and Dale Baker Bob and Priscilla Cahill Rob and Sandy Cahill Palm Coast Observer

Eye St}'le Optical Pat Head

Carolyn Frisbie Hawley and Wendy Rogers

Robert and Virginia Sanders in honor of our families Ed and Carol Reistetter Dave and Linda Oertel

Albert and Audrey Umbach Lillian Warner

Annemarie Schutz Tammy Venti - in honor of my children & grandchildren

Alfred and Carol Fabrini — in honor of Edna Alex's Birthday

Contributor: $50 - $99 Edna L. Alex

Drs. Michael and Sheila Tebbano Class A Graphics

James and WiUa Burns Anonymous

Mavis E. Smith Pretty in the Cit)?

Bob and Janet Roberts Richard J. Deceglie, CRS, Watson Realty Co.

Friend: Up to $49 Coffee News

Joe and Ann Myers Carol H . Bok — In honor of Edna Alex's Birthday

Helen J. Johnson — In honor of Edna Alex's Birthday Patricia L. Aborn — I n honor of Edna Alex's Birthday Laura Fleischer — In honor of Edna Alex's Birthday

Anonymous

Thanks to Trinity Presbyterian Church for providing space for rehearsals and concerts.

The Community Choms of Palm Coast presents ...

A

The Community Chorus of Palm Coast

Linda Hodges, Director Linda Oertel, Accompanist Ken Mettler, Audio Technician

Soprano Edna Alex Kristen Bachman *Priscilla Cahill Winnie Cunningham Andrea Fortier Jane Gaulding Pat Head Gwen Levene Lajuana McKay Joyce McLaren Norma Mitchell *Gail Naworal Linda Osborn *Judy Pope Carol Reistetter Annemarie Schutz Audrey Umbach

Claire Vermont Leslee Wihbey

Alto Anne Atkins Brenda Damiani Barbara Davis Jane Dietrich MarUes Kaminski Barbara Lindfors Susan McConneU Ann Meyers Patricia O'Brien Marilyn Paris *Mary Page Slovak Mavis Smith Helen Timoney LiUian Warner

Tenor Steve Biedermann *Carolyn Frisbie Ed Love Doug Martin Daniel McEachron * Jeff McKay Tammy Venti

Bass Bart Cope Ron Czadzeck Michael Gleason William Levene Harry Marshall Jack Murray *Hawley Rogers Bob Sanders Joe Sendelback Mike Tebbano Robert Westerlund

C O N C E R T V O L U N T E E R S : Dale Baker, *Bob Cahill, Rich Gaulding, Bill Kampf, Pat Kampf, Ken Koch, Otto Pope, David Oertel, Edward Reistetter, Kay Rentz, Wendy Rogers

*Board Member

PROGRAM

CaroUng, Caroling

We'll Dress the House

The Hollv and the Ivy

Huron Carol

Mike Tebbano, bass

Alfred Burt

Alfred Burt

arr. Shaw/Parker

arr. Mark Burrows Brenda Damiani, flute

Hanukkah, the Season of Light Marcus/Courtney Jack Jeffe, viola

Night of Silence

Carol of the Bells

African Noel

Daniel Kantor Brenda Damiani, flute

Jack Jeffe, viola

Wilhousky/Leontovich

arr. Andre Thomas liddie Haines, percussion

INTERMISSION

Fa La La Fantasy

Oh! Christmas Tree???

We Need A Litde Christmas

Sleigh Ride

We Wish You a Merrv^ Christmas

arr. FLarlene Rentz

arr. Carl Nygard Jr.

Jerry Herman/Martin Albert

Mitchell Parish/Leroy Anderson

John Rutter

The Community Chorus thanks you for attending our concert. I f you would hke to sing with us, please call Linda Hodges at 904-631-3965.