Organizing a Local Bike Summit - the Grand Rapids experience

8/7/2019 Organizing a Local Bike Summit - the Grand Rapids experience

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Bike Summit Planning

101 - 2:45-3:45pm Josh Duggan,Secretary/Treasurer,Greater Grand Rapids

Bicycle Coalition Kevin McCurren,President, Greater GrandRapids Bicycle Coalition

Tom Tilma, AICP, InterimDirector, Greater GrandRapids Bicycle Coalition


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Mission of GGRBC

2

Changing Greater Grand Rapids into a safe bicycling community

and promoting the benefits of cycling for health, recreation, and the

environment.

Our Grassroots Coalition Rapid Wheelmen Bicycle Club

Western Chapter, Michigan Mountain Biking Association

League of Michigan Bicyclists

Bicycle Retailers and Manufacturers Colleges and School Districts

Bicyclists (Commuters, Recreation, Roadies, Mountain Bikers, Racers)

Advocates for Complete Streets & advocates for the disabled and transit

Liaisons at Grand Valley Metro Council and City of Grand Rapids, and

reaching out to DDA, Kent County Road Commission, Community Health


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2009 Grand Rapids

Bike Summit - Origins Green Grand Rapids: 18-

month process to updateCity of GRs Parks &Recreation Plan

A broad-based publicengagement strategy todevelop a vision that

represents ourcommunity priorities.

Idea for a Bike Summit


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Why a Bike Summit?

Mission Rally the troops!

Engage & educate

decision/policy makers

Inspire new ideas andaction

Gather feedback from bikecommunity

Theme: How to Becomea LAB Bicycle FriendlyCommunity


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Objectives

2009 Grand Rapids Bike Summit : A grassrootsprogram designed to:

Raise awareness and commitment in GR to becomea League of American Bicyclists Bicycle FriendlyCommunity (BFC)

Establish a plan to become a platinum level BFC Get commitments to participate and work toward

BFC


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Find Your People

Form a Committee

Ask around word of mouth is best!

Talk to your local club and bike shops Use Facebook, other social media tools

Designate a leader

Need someone to set agenda; run meetings

Taskmaster!


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When Do I Start

5-8 Months Ahead

Establish Committee

Decide Mission &

Theme Who is your Target

Audience?

Set the Date and

Scout Locations Half or Full Day?Weekday or Saturday?


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Right Down to the Real

Nitty Gritty Tasks:

Budget

Sponsorships

KeynoteSpeakers

Publicity

Logistics


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Details, Details

Budget:

Shoestring?

How much is yourvenue?

Food?

Admission fee?

Sponsorships:

Brainstorm

Title Sponsor

Chance to sell youradvocacy work to localbike shops

No Ask; No Money

Engage wide swath oflocal non-profits &governmental units


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Agenda

8:00-8:30 Registration

8:30-8:45 I Introductions\Acknowledgements\Instructions for the Day

8:45 10:00 Keynote: Bill Nesper, League of Bicyclist: Becoming a Bicycle FriendlyCommunity

10:00-10:15 Break

10:15-11:30 Speaker 2: Ann Freiwald,ASLA, Alta Planning and Design, Designing aBicycle Friendly Community

11:30-12:15 Lunch; box lunches and drinks graciously provided by Sponsors

12:151:30 Speaker 3: Josh Debruyn, Bicycle and Pedestrian Coordinator, State ofMichiganMichigan Activities on Bicycling

Speaker 4: Susanne Schulz, City of Grand Rapids Green Grand Rapidsand Bicycling

1:30-2:45 pm Breakout sessions

On Road Facilities--status of on-road facilities; develop recommendations.

Off Road facilities--status of off-road facilities; develop recommendations.

Policy\Law\Enforcement--status of current policies and regulations in Grand RapidsMetro area; develop goals recommendations

Advocacy and Educationstatus of current programs to promote and encourage biking;recommendations for current and future programs

3:00-4:00pm Reports and Conclusions;

4:00+ Post Summit Get Together at Founders Brewery


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Budget

2009 GR Bike

Summit Budget Updated 1/12/2009

Rooms\Auditorium

Loosemore $225Exhibit Hall $175

Classrooms--3 ea @37.5 $188

$588

Speakers

Amy Freiwald

Honorarium $500

Travel Exp $1,500

$2,000

Bill Nesper

Honorarium $1,000Travel Exp $500

$1,500

Lunch Lunch & Drinks

Box lunch--$8/ea?@ 200 $1,600

Drinks\Coffee|etc $4.50 ea $900

$2,500

Handouts\Supplies $500 $500

TOTAL7087.5 7087.5


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Sponsors

Frey Foundation

Meijer Foundation

Bissell Corp. CycleSafe

City of Grand Rapids

County of Kent Grand Valley Metropolitan Council

RapidWheelmen Bicycle Club

Michigan Mountain Biking Association


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Exhibitors


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Keynote Speakers

Bill Nesper Director,Bicycle FriendlyAmerica Program atLAB

Ann Freiwald SrAssociate, AltaPlanning + Design

Josh DeBruyn

Bicycle & PedestrianCoordinator, MDOT Suzanne Schulz

Director, City of GRPlanning Dept.


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News Release

Contacts:

J. Kevin McCurren, at [email protected] or 616-608-4704

Joshua Duggan, at [email protected] or 616-295-1154

For Immediate Release

Grand Rapids 1st Bike Summit:On April 24, 2009 cyclists will gather to take action towards making Grand Rapids a Bicycle Friendly Community

Why doesnt Grand Rapids have bike lanes?

What can be done to encourage cycling for transportation and recreation?

How should cars and bikes share the road?

What will it take to be bike-friendly, like Chicago and Ann Arbor?

Bike Grand Rapids, a community coalition of citizens and organizations interested in

designating Grand Rapids as a League of American Bicyclists (LAB) Bicycle Friendly

Community has announced the first Grand Rapids Bicycle Summit. The Summit will

be held at the Grand Valley State University Loosemore Auditorium on April 24, 2009,

8:00am to 4:00pm. All citizens are encouraged to participate in this free event

Publicity


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Logistics

Logistics =Work

Registration

Volunteers

Things WILL go wrong A/V is IMPORTANT

practice and test ahead

Know your resources

Plan for a LONG day witha great reward(Founders)!


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Sweet Success!


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Bicycle Friendly

Community Application Momentum fromSummit

Data Gathering

5 Es

Engineering

Education

Encouragement Enforcement

Evaluation & Planning


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Photo Op with the Mayor!


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Creation of GGRBC

Founded - October 2009

501c(3) - 2010

NewWebsite, BikeGrandRapids.org March, 2011


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Why another Bike Summit?

Mission

Rally the troops!

Engage & educatedecision/policy makers

Inspire new ideas andaction

Gather feedback frombike community

Theme

2011GrandRapidsBicycle

Summit:Inspirationto Action


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Find Your People

Form a Committee

Designate a leader Need someone to set agenda,

run meetings

Taskmaster!


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When Do I Start

5-8 Months Ahead

Establish Committee

Decide Mission &

Theme Who is your Target

Audience?

Set the Date and

Scout Locations Half or Full Day?Weekday or Saturday?


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Right Down to the RealNitty Gritty

Tasks:

Budget

Sponsorships

KeynoteSpeakers

Publicity

Logistics


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Details, Details

Budget:

Shoestring?

How much is yourvenue?

Food?

Admission fee?

Sponsorships:

Brainstorm

Title Sponsor

Chance to sell youradvocacy work to localbike shops

No Ask; No Money

Engage wide swath oflocal non-profits &governmental units


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Sponsors


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Exhibitors


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Keynote Speakers

Peter Lagerwey,AICP Pioneeringbicycle planner(Seattle)

Darwin Hindman,Americas bicyclingmayor (Columbia,

MO)


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Website

2009 attendee list

Online calendars

Facebook Page

Facebook Event

Twitter

Media Release

Share event when registering - Eventbrite

Publicity


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Logistics

Logistics =Work

Registration

Volunteers

Things WILL go wrong A/V is IMPORTANT

practice and test ahead

Know your resources

Plan for a LONG day witha great reward(Founders)!


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Sweet Success Again?


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Bike Summit Planning

101

Appeal to the non-riders:

Local government, planners, schools, police,health departments

Start earlyget good speakers

Share a visiontake participants to a new place Specific objectives--tangible

Plan a follow-up activity/build on success

Lessons Learned


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Why a Summit?

When People Come Together:Things Happen!


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Q & A

BikeGrandRapids.org

Josh Duggan:

[email protected]

Tom Tilma:

[email protected]

Kevin McCurren:

[email protected]

Documents

Organizing a Local Bike Summit - the Grand Rapids experience