SCHOOL OF AEROSPACE SYSTEMS (SAeS) NEW GRADUATE STUDENT

ORIENTATION

Fall 2012Prof. San-Mou (S. M.) JengDirector of Graduate Studies

August 16, 2012

given by Prof. Peter B. Nagy

Agenda

PeopleProcedures Financial AidRegistrationM.S. Program RequirementsPh.D. Requirements and Qualifying ExamGraduate Students Association (if present)

People

Prof. San-Mou JengDirector of Graduate Studies

480 ERC556-3361

San-mou.jeng@uc.edu

Ms. Julie MuenchenGraduate Coordinator, AsE/EMCoE Office of Graduate Studies

665 Baldwin Hall556-0635

Julie.Muenchen@uc.edu

Ms. Smith*SAeS Secretary

745 Baldwin Hall5563548

CoE SAeS

SAeS Director of Graduate Studies

* Just retired; Ms. Meyer will fill in

Notes for All Students

Grad student mailboxes are in 745 Baldwin

Email/internet access – Establish account at Office of College Computing (OCC), 636 ERC. Notify Ms. Muenchen and Ms. Meyer of your e-mail address and sign up on-line for listserv. ALL COMMUNICATION is via e-mail.

Desks assigned to GA/RA only. Assignments will be e-mailed ASAP. Obtain office key via Ms. Meyer.

Program of Study – Develop with advisor. Turn in first one by December 1 – Forms & degree requirements are on-line. Update as required. (Probably frequently! Annually at a minimum.).

Permanent Advisor – Talk to faculty and choose as soon as you can. Notify Ms. Meyer and Ms. Muenchen by submitting form.

Complete tax forms on-line if on Assistantship support (now or later). Help: Ms. Leva Wilson (SAeS Bus. Mgr), 745A Baldwin, 556-9101.

Recent Changes in Study Plans

Elimination of the Mini-Thesis option (January 1, 2012).Reduction of the Ph.D. course requirement (June 1, 2012). Quarter to Semester conversion (August 27, 2012).

Note on Choosing Advisor

Choice of advisor is up to the student, but…RA support is tied directly to professor’s research grant, hence changing advisors means you lose that supportGA support is not tied to an advisor unless it is supplemented (example: ½ and ½ GA/RA)

Suggestion: Talk to the faculty in your interest area, find the research you want to do, and be honest about your interests with all involved.

Check School and faculty websites for a quick idea of faculty activity …but be aware that some are notoriously out of date! Talking to them is better!

International Students

Check in first with the UC International Services Office (One Edwards Center, room 3134, http://www.uc.edu/international/services.html)

Sign in with Ms. Muenchen in 665 Baldwin Hall

Submit final transcript listing your degree.

Notify Ms. Muenchen of your social security and student ID numbers (update if they change).

Take Oral English Proficiency Test (OEPT). Must take 2 times per year until passed. Courses in English as a Second Language are offered by UC International.

Pass of OEPT required to work as lab GA or teach recitation

Financial Aid/GA’s/RA’s

GA = Graduate Assistant: School support, School teaching or grading assignment (expect e-mail on assignments by 2nd week) and research assignment

RA = Research Assistant: Grant-based support that involves a research assignment from a professor

GA and RA must fill out and turn in (to School ) report every semesterof their activities to maintain aid

Must be signed by both departmental supervisor and research supervisor (may be the same professor)

Ms. Meyer will send reminders near end of each semester

Financial Aid (cont’d)

See Ms. Wilson or Ms. Meyer to begin assistantship payment and for help with any problems – all GA/RA pay issues are handled at the School level.

Note: UGS (tuition waiver) issues are handled at the College level by Ms. Muenchen

Paychecks can be directly deposited (sign up) or paper check by snail mail to local addresses on pay-days, starting mid to late Sept.

Financial aid for next year must be requested in February even for those with multi-year appt’s. E-mail reminders will be sent in January.

Annual Review must be turned in by March for any financial aid consideration (GA/RA/UGS) next year. Forms will be e-mailed early in the Spring Semester.

Financial Aid (cont’d)

Most students receive UGS tuition scholarship.*Does not include student fees/health insurance/ITIE** feesRequires $2,200 payment per semester from studentComes from School allocation of real funds, i.e., it is a limitedresource, so:

Available a MAXIMUM of 3 semesters for M.S.Available a MAXIMUM of 4 semesters for Ph.D. with M.S.Available a MAXIMUM of 7 semesters for Ph.D.

Must maintain full-time student status

Will be suspended if student is not following PoS (or none submitted) or is deficient in GPA or does not submit semesterly (for GA/RA’s) or annual reviews.

*tuition table (http://www.uc.edu/af/bursar/fees/2012-2013.html)**Information Technology and Instructional Equipment

Financial Aid (cont’d)

School Graduate Assistantship (GA) supportMostly for 1st year students, sometimes 2nd yearMinimum. $ 850.00/bi-weekly, only a few in Summer semesterSchool commitment of about 16-18 hours per weekResearch commitment of 2 - 4 hours per week

Research Assistantship (RA) supportGrant-based research, 20 hrs/wk, professor supervisesTypically 12-month appointments (depends on grant)Stipend varies (min. $ 850.00/bi-weekly through each semesterdepending on grant specs)

½ and ½ supportMix of School and research commitment

Financial Aid (cont’d)

Maintaining SupportAll M.S. students receiving aid must do MS thesisGPA ≥ 3.0 at all timesMake progress in your research and reliably perform your School dutiesFile semesterly progress reports and annual report on time with signatures!Request aid for next year in February by deadlineKeep your Program of Study up to date!

Registration

Must register for at least 15 credits each semester (except Summer) to be a full-time studentMust register for at least 1 credit every semester (except Summer) – new College ruleEGFD courses offered by SAsE and SDS count as AsE courses (do NOT count as “outside School”)Course requirements are on School website.Meet with your advisor before registering!!!!

Fill out a first-cut Program of Study at this time.Audit/UG/ESL courses do not count toward degree.

UG/ESL do count toward registration requirementAudit classes do not count toward anything

Example Course Loads

4 academic classes* 12 crResearch (under advisor) 2 - 3 crSchool Seminar 1 crTotal 15 - 16

cred’s

Typical Full-Time Student (non GA or TA)

Talk with you advisor to define a program that is right for you!

*May include ESL or UG classes

General Degree Requirements

See School website for course requirements for each major area (Fluids/Propulsion, Solids/Structures, Dynamics & Control)

Minor:Eliminated in semester to quarter conversion

Out-of-School credits (other than Math) are limited:6 for M.S., 9 beyond M.S. or 15 maximum for Ph.D.EGFD credits are inside School

GraduationDegree requests MUST be submitted on-line at beginning of graduating semester by the deadline, else no degree that semesterRegister for at least 1 credit in year of graduationComplete revised final Plan of Study in last semesterComplete thesis/non-thesis/dissertation requirements (defense, document, signatures)

M.S. in Aerospace Engineering

MASTER’S OF SCIENCE IN AEROSPACE ENGINEERING

ALL MAJORS THESIS NON-THESIS Major Option 9 cr. hrs. 12 cr. hrs. Technical Electives 6 cr. hrs. 9 cr. hrs. Mathematics 3 cr. hrs. 6 cr. hrs. Thesis 12 cr. hrs. --- NA --- M.S. Mini-Thesis --- NA --- 3 cr. hrs. Seminar 2 cr. hrs. 2 cr. hrs. _______________________________________________ Total 32 cr. hrs. 32 cr. hrs.

M.S. in Engineering Mechanics

MASTER’S OF SCIENCE IN ENGINEERING MECHANICS THESIS NON-THESIS Dynamics and Control ⎧ 9 cr. hrs. 12 cr. hrs. Fluid Dyn. & Prop. Systems ⎨ with at least with at least Solid Mechanics ⎩ 3 in ea. area 3 in ea. area Technical Electives 6 cr. hrs. 9 cr. hrs. Mathematics 3 cr. hrs. 6 cr. hrs. Thesis 12 cr. hrs. --- NA --- M.S. Mini-Thesis --- NA --- 3 cr. hrs. Seminar 2 cr. hrs. 2 cr. hrs. __________________________________________________ Total 32 cr. hrs. 32 cr. hrs.

M.Eng. in Systems Engineering

MASTER’S OF ENGINEERING IN AEROSPACE ENGINEERING M.Eng. Core Courses 9 cr. hrs. Track Courses 12 cr. hrs. Elective Courses 6 cr. hrs. Capstone Project 3 cr. hrs ________________________________________________ Total 30 cr. hrs.

Students enrolled in the Aerospace Engineering M.Eng. program must select four track courses from the list below and two additional elective dual-level or graduate courses offered in CEAS.

20-AEEM-6001 Advanced Strength of Materials 20-AEEM-6003 Analytical Dynamics 20-AEEM-6011 Combustion 20-AEEM-6015 Modern Control 20-AEEM-6041 Compressible Flow and Thermodynamics 20-AEEM-6077 Energy Systems 20-AEEM-6099 Systems Engineering Analysis 20-AEEM-7052 Finite Element Method

Aerospace Engineering Track

Ph.D. in Aerospace Engg.and Engg. Mechanics

beyond B.S.

DOCTOR OF PHILOSOPHY IN AEROSPACE ENGINEERING OR ENGINEERING MECHANICS AFTER B.S.

Major Option 18 cr. hrs. with at least 9 cr. hrs. in 7000 level or above courses Technical Electives 6 cr. hrs. Mathematics 6 cr. hrs. Ph.D. Research 58 cr. hrs. with at least 48 cr. hrs. in Ph.D. Dissertation Research Seminar 2 cr. hrs. _________________________________________________ Total 90 cr. hrs.

Ph.D. in Aerospace Engg.and Engg. Mechanics

beyond M.S.

DOCTOR OF PHILOSOPHY IN AEROSPACE ENGINEERING OR ENGINEERING MECHANICS AFTER M.S.

Major Option 9 cr. hrs. with at least 6 cr. hrs. in 7000 level or above courses Technical Electives 6 cr. hrs. Mathematics 3 cr. hrs. Ph.D. Research 46 cr. hrs. with at least 38 cr. hrs. in Ph.D. Dissertation Research Seminar 2 cr. hrs. _________________________________________________ Total 66 cr. hrs.

Major Requirements

The following courses must be included in each SAeS major option course requirements.

i. Dynamics and Controls20-AEEM-6003 Analytical Dynamics20-AEEM-6015 Modern Control

In addition, 3-credit-hour courses at the 6000 level or higher in the Dynamics & Controls area. These can include 20-AEEM-6022 Optimal Control, 20-AEEM-6036 Spacecraft Dynamics, 20-AEEM-6093 Advanced Flight Mechanics, 20-AEEM-6095 Astrodynamics, and/or any other graduate-level CEAS courses in the area of Dynamics & Controls. Selectedcourses from other schools in the Dynamics & Controls area are also acceptable.

ii. Fluid Dynamics and Propulsion Systems(Three out of Four Listed Courses)

20-AEEM-6011 Combustion20-AEEM-6041 Compressible Flow and Thermodynamics20-AEEM-8030 Advanced Propulsion20-EGFD-7041 Visc. Flow and Heat Transfer

iii. Solids and Structural Mechanics20-AEEM-6001 Advanced Strength of Materials20-AEEM-7052 Finite Element Method

In addition, 3-cretit-hour courses at the 6000 level or higher in the Solids and Structural Mechanics area. These can include 20-AEEM-7001, Elasticity I, 20-AEEM-7002 Elasticity II, 20-AEEM-7074 Advanced Finite Element Method, 20-AEEM-7027 Nondestructive Testing, and/or any other graduate-level CEAS courses in the area of Solids and Structural Mechanics. Selected courses from other schools in the Solids and Structural Mechanics area are also acceptable.

M.S. Specific Requirements (cont’d)

Minimum Academic PerformanceDismissal if GPA < 3.0 (courses only, Pass/Fail for Research)

Thesis Defense and SubmissionNote early deadlines for approval (not just submission)Forms from Ms. Muenchen for scheduling and passing oral defenseSignatures of all Committee members requiredSubmit thesis electronically to Office of Research and Advanced Studies

Mini-Thesis Submission (pending)Note early deadlines for approval (not just submission)Forms from Ms. Muenchen – approval needed by 2 faculty membersCollege mini-thesis requirements are on College website

Ph.D. Specific Requirements

90 credits beyond B.S. or 66 past M.S.2 credits for School Seminar (can be from M.S. studies)Residence requirement – 12 or more graduate credits for 2 out of 4 consecutive semester (University rule) pendingForms from Office of Research and Adv. Studies for scheduling defense, acceptance of dissertationRequest for degree forms - onlineGPA < 3.0 means dismissal from program

AsE Doctoral Qualifying Exam

Must have GPA ≥ 3.0 overall and ≥ 3.0 in major areaFaculty member must sign as potential dissertation advisor – does notguarantee financial supportWritten Exam, then Oral Exam if Written Exam is passedWritten Exam must be passed within 2 years of entering Ph.D. program. Maximum 2 attempts to pass.Written exam is offered once every semester - must applyCovers B.S. & entry-level M.S. fundamentals (topics online)Exam is open book, 8 hours in length, usually Week 4 or 53 questions in major area, 1 question in Math related to the major area. Must pass 3 out of 4 to pass exam.Questions written and graded by major area faculty.If passed, on to Oral exam - See below.

EM Doctoral Qualifying Exam

Can be identical to AsE (choose major area), or…

Modified exam is possibleChoose an AsE major area but 1 question replaced with an EM-specific question.

Petition for modified EM exam must be submitted 1 year in advance!Modified topic list with suggestions for areas and faculty for alternate question must be approved by Grad CmteeMajor area faculty will determine which question on exam is replaced based on approved topic listGrad Cmtee will determine which AsE/EM faculty prepares alternate question

Doctoral Qualifying Exam - Oral

Student must pass written exam first.Student must schedule oral exam time by end of the semester based on major area faculty schedules (Ms. Meyer will schedule location).Advisor assigns fundamental reading material in major area.Student prepares and distributes a written summary of material.Student makes oral presentation of summary to faculty.Student answers questions on literature summary and on fundamental topics in major area.All School faculty are invited. All major area faculty are expected to attend. At least 3 faculty must attend, with at least 2 from the major area.All attending faculty vote on outcome.Results: Pass, conditional pass (with conditions given), re-take oral exam only, re-take entire exam (i.e., fail).

Doctoral Candidacy

All coursework satisfactorily completedQualifying exam (both parts) passedDissertation proposal accepted

Must occur at least 1 year prior to dissertation defensePh.D. time limitations: 9 years maximum

5 year limit until candidacy4 year limit on candidacy until degree

Bottom Line

Good luck!

Work hard!Be responsible for your own progress!Have some fun!Keep a positive attitude!Achieve greatness!Well, at least get a degree!