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GCA Membership MeetingAugust 18, 2015

Department of Accounting and General Services

DAGS Organization Chart (For Administrative Purposes) (For Administrative Purposes) OFFICE OF THE COMPTROLLERSTATE FOUNDATION ON

CULTURE & THE ARTS

STADIUMAUTHORITY

KING KAMEHAMEHA CELEBRATION COMM.

PROCUREMENTPOLICY BOARD

OFFICE OF ELECTIONS

CAMPAIGN SPENDING COMMISSION

STATE PROCUREMENT OFFICE

SYSTEMS ANDPROCEDURES OFFICE

PERSONNELOFFICE

ADMINISTRATIVESERVICES OFFICE

CENTRAL SERVICESDIVISION

PUBLIC WORKSDIVISION

ACCOUNTINGDIVISION

AUDITDIVISION

ICSDARCHIVESDIVISION

AUTOMOTIVEMANAGEMENT DIV.

LAND SURVEYDIVISION

MAUIDISTRICT OFFICE

HAWAIIDISTRICT OFFICE

KAUAIDISTRICT OFFICE

DAGS Provides Infrastructure for Good Government

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OVERVIEW

ISSUES

State is Accepting Risk in Infrastructure

Need to Design Workforce Skill Mix to Modernize

State Employees Deserve Better Training and Support

COMPTROLLER’S PRIORITIES

Payroll Modernization

Leasing

Accounting Modernization

Procurement & Program Management System

DAGS Professional Services Procurement

DAGS CIP is Small by Comparison

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Repairing & Renovating State FacilitiesKamamalu Building

Former Lihue Courthouse

Rehabilitating State Historical Buildings

State Capitol Building

Washington Place

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DAGS LEED Award BuildingsNorth Kohala Library

Manoa Public Library

Leiopapa A KamehamehaState Office Tower

Aloha Stadium

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Communications

SPACE STUDIES

AAFES DOH - 54,000 NSF

LEGENDDOH Office

PSD Office

DHS Office

New Building

Renovated Building

Reconstructed Building

Civic Center Boundary

1 mile radius fm Capital

Temporary relocation

Permanent relocation

Kamamalu Building60,000 NSFParking: None

DHSHaseko Building30,000 SF (leased)

DHSDole Cannery13,000 SF (leased) DHS

1 Kapiolani Building7,000 SF (leased)

Kinau Hale DOH - 67,000 NSF

DHSWaiakamilo Bus Ctr65,000 SF (leased)

DHSQ.Liliuokalani Bldg49,000 SF (State)

AAFESPSD - 37,000 NSF

DHS MedQuest from Kapolei (off map)22,000 SF (8,000 SF leased)

DHSKapiolani Bus Plaza11,000 SF (leased)

DHSPohulani Building23,000 SF (leased)

One mile radius from State Capitol

State Capital District

Lliuokalani Trust BldgDOH – 10,000 NSF

Keoniana, LAK, HemmeterDOH – 19,000 NSFKeoniana, LAK, HemmeterDOH – 19,000 NSFKeoniana, LAK, HemmeterDOH – 19,000 NSFKeoniana, LAK, HemmeterDOH – 19,000 NSFKeoniana, LAK, HemmeterDOH – 13,000 NSFKeonianaPSD – 8,000 NSF

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OR&L 

Building

OR&L Annex

HCAP 

(former Gas 

Station)

EO 4131 to DAGSFor Liliha Civic Center

Liliha Civic Center:  Consolidated State Services for the Community

EO 4130 to HCDCHFor Affordable Rental 

Housing

•3.79 acres: BMX-3, IMX-1• ~300,000 NSF max floor area

•1.825 acres

DAGS is biggest OIMT Customer

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Making Progress

Source: Honolulu Star Advertiser

Source: Governor’s website: governor.hawaii.gov

State Computer System UpgradeWorker Data in a Safer Place

HRMS Upgrade and Move to GPC Part of Long-Term Plan to Transform Government

State ‘Cloud First’ Direction

Source: Pacific Business News

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Current ProjectsToday

FY 2013 FY 2014 FY 2015 FY 2016

ERP

Interim & Associated Projects

Infrastructure

ERP Requirements

Asset Management

SMART: Budget Variance Reporting

HRMS Upgrade

Grants Management

Time & Leave System

DOE Payroll Automation

Procurement BPR

Uniform Chart of Accounts

Business Process Alignment

Data Center Transition

Network Hardening and Expansion

Cyber Security Roadmap Implementation

Government Private Cloud

Go-Live

ERP Procurement Shift focus to Targeted Projects

State Procurement System is Complex

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756042

RFP Process

Other Process

Market Research

Confidence in Market, Price, Requirements

AcquisitionStrategyMeetings

SealedProposalMethod

Adequate Competition

or Waiver

Evaluation Committee

Scoring

Staff Evaluates (Timely, Responsible

Responsive)

CommitteeRanks “Most

Advantageous”

ContractPerformance &Administration

Legal Review

Proposals Received

Intent to Propose

BAFOProposalsReceived

DraftRFP

AcquisitionPlan With FinalRequirements

RFIIndustry Day

Contract AwardAnnounced

RFPRelease

Debriefing

Pre-Proposal

Conference

Discussions

Signing

Source SelectionApproval

BAFO RequestTo Competitive

Range List

CompetitiveRange

Q&APeriod

Public Release

IndustrySubmission

Action byHTA BOD

Pres/CEO

HTAInterface

w/Industry

HTA Staff Process

InternalDocument

Key

Sources List &Analysis of AlternativesYes

No

Yes

Yes

Need Solution to Problem

No

Business Clearance

Protest ofRFP Content

Protest of Award

Yes

Resolve Concerns

No

No

Loop

Yes

Yes

No

Yes

No

Prepare Certifications:

Responsible KtrReasonable PriceFunds Available

756042 12/14/11 dgm

No

Resolve Protest

Resolve Protest

NotifyExcluded

Resolve Any Complaints

Staff Evaluates& Clarifies

(Timely, ResponsibleResponsive)

RE

SE

AR

CH

SO

LIC

ITP

LA

NA

WA

RD

EV

AL

UA

TE

You are here

Initial Requirements

Definition

Workforce Development for Procurement, IT , Program Management

Levels of Certification and experience

Required Tests

More specific delegation authority and thresholds based on certification levels

Learning Management System

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Our good hard‐working people deserve better training and systems

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Mahalo

DAGS Appropriations  for DAGS FY 15 $85.4 Million in CIP to DAGS

$16.0 M  Maintenance of Exist. Bldgs.

$ 2.75 M  Health & Safety, ICSD

$ 5.0 M  Health & Safety, Aloha Stadium

$ 15.0 M  Liliha Civic Center

$ 11.5 M  First Responders Tech. Campus & Cyber Security Command Center

$ 0.5 M  State Office Bldg. Remodeling

$  1.0 M  Advance Planning

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DAGS Appropriations  for DAGS FY 15 $85.4 Million in CIP to DAGS (cont.)

$ 0.4 M  Molokai Athletic Complex

$ 0.25 M  Waimanalo Community Master Land Use Plan 

$24.0 M  Enterprise Resource Mgt.

$  6.0 M  Enterprise IT Infrastructure

$  3.5 M Grant‐in‐Aid Projects

$  8.7 M CIP Staff Costs

$28.3 Million Total CIP 

$ 0.5 M Department of Agriculture

$ 3.3 M Hawaii State Public Library System

$ 0.6 M State Department of Defense

$ 9.9 M Department of Health

$ 1.8 M Department of Human Services

$14.0 M Public Safety

DAGS as Expending Agency – FY 15

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DAGS Goals/Challenges for Space Planning

Goals

Lease Rent Reduction – Roughly 255,000 NSF in State Capital District

Consolidation

Functional efficiency

Economics – shared spaces

Challenges

AAFES Building Redevelopment 2017 – 2018; Loss of 91,000 NSF; displaces PSD and DOH

DOH to relocate to Waimano 

PSD plan under development

Requirements update/space assignment database  

State Capitol District:  Intensive effort‐ over 5000 persons in over 1 mil SF being validated – survey is 90% complete

Limited Options/Solutions Near Term Solution: Kamamalu Building ‐ 60,000 SF (net) reduces leased space by 53,000 SF; 2016 completion

Long Term Solution: Liliha Civic Center – only property available for development; build maximum 300,000 NSF to address shortfall

Future Option: Kinau Hale / Capital Mall – reconstruction of Kinau Hale & Mall/Underground Parking; site restrictions may make it infeasible

On‐Going Effort: Relocation and consolidation for efficiency as funding available

Reduce space shortfalls  & split operations for:  Attorney General, PSD (AAFES), DLNR, DoTax, DOH, Others

125,000 NSF shortfall beyond Liliha Civic Center identified to date in Capital District

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Potential Targeted Projects

Interim & Associated Projects • Human Resource Management System (HRMS)

Additional Modules• Asset Management – All Departments• Grants Management – Statewide• Budget Variance Reporting – All Departments• Time and Leave System – All Departments• Department of Ed (DOE) Payroll Automation• Procurement Business Process Reengineering (BPR)

& Electronic Procurement• Uniform Chart of Accounts (UCOA)• Business Process Alignment (BPA)

Infrastructure Projects: • Data Center, Network, Cyber Security, GPC

Other Existing and Emerging Projects: • Office 365, Active Directory, IT Service

Management, Content Collaboration, Learning Management, Records Management, Community Development and Regulatory, other Future Projects

GrantsManagement

Program Management Office (PMO) and Organizational Change Management (OCM) Support

ERPProjects

eProcure‐ment

BudgetVarianceReporting

DOEPayroll 

Automation

Asset Management

Time &Leave System

HRMS Upgrade

FutureProjects