Sharing Printers on Windows Server 2008 R2

Chapter 13

Sharing Printers on Windows Server 2008 R2

• Overview• Print and Document Services• Print Management console• Printer properties• Troubleshooting

Overview• Printing client (workstation) generates the print job

and sends it to the print server (computer sharing the printer)

• If multiple jobs are sent to a print server, it saves the print jobs to a temporary disk storage, this process is know as spooling

• Print spooler service—accepts the print job and stores it in memory or on the hard drive until the print device can accept it.– Default Spool folder: c:\windows\system32\spool\printers

Overview

• Shared v. local Printers– Can push drivers down to client when

connecting.– Central point for driver updates.– Will push drivers down for previous versions of

Windows.

Overview

• Managing Print Jobs– Print Queues-a stack of print jobs, all jobs waiting

in line, first come, first served.– You can manage the queues by double clicking on

the printer in your printers folders. You will typically only have access to manage or cancel your own jobs.

Print and Document Services Role

– Adding the Print Services role through Server Manager

Print Management Console

Print Management Console

• Installing and Deploying a Shared Printer• New printers can be added and deployed

through the Print Management console found in Server Manager.

Print Management Console

• The Print Management console gives the Help Desk Technician a single tool to accomplish all necessary tasks to make the printer available to the network. – View, manage add printers, print servers and

queues– Deployment of printers via Group Policy– Update Drivers

Print Management Console

• Print server—a server that manages print services in a network environment. The print server can be any workstation on the network.

• Printers can be added by either searching the network, adding a TCP/IP or Web Services Printer by IP address or host name, by existing port, or by creating a new port.

TROUBLESHOOTING

• Troubleshooting procedures can include one or more of the following:

• The application that is attempting to print• The logical printer on the computer on which

the application is running• The network connection between the client

and the logical printer on the server

TROUBLESHOOTING

• The connection between the print server and the printer

• The printer itself—its hardware, configuration, and status

TROUBLESHOOTING

• Verify that the print client can connect to the print server.

• Verify that the printer is operational.• Verify that the printer can be accessed from

the print server.• Verify that the print server’s services are

running.

Questions