Apr. 4, 11 Sep. 30, 11

1-May-11 1-Jun-11 1-Jul-11 1-Aug-11 1-Sep-11

10-Jun-11Source Input

Report Mapping

25-Jun-11Output Reporting

Design

15-Jul-11Business RuleDW Integration

Design

30-Sep-11Implementaton

16-May-11Business Rule

Definition

4-Apr-11Project Initiation

3-May-11Data Definition

Workshop

15-Aug-11Input Reporting

Build

25-Aug-11Output Reporting

Build15-Sep-11

UATToday

Page 1

Scope and Objectives

Achievements Past Month Plans Next Month

ProjectStatus

Project Manager Arthur Kenjora Business Sponsor State Board of Education

Project Start Date 04/04/2011 Domain / Index FY11/11015

Project Complete Date 09/30/2011 % Allocated 100%

IT: SFSF Post Secondary Phase I - Spring 2011

Milestones

Risks / Issues / Change Requests

Description Action Owner

Risk: Data Definition Workshop attendance may be at risk due to relatively short notice.

Risk: Community College & University data availability and transfer capability is unknown.

Utilizing relationships to send workshop invitation from John Huppenthal’s office to college presidents.

Publishing WBS identifying stakeholder responsibilities and pre-work requirements for workshop.

Arthur Kenjora / Karen Butterfield

Arthur Kenjora / Karen Butterfield

Receive & store the following data: • Enrollment & graduation data from the National Student Clearinghouse (NSC), covering 20 Community Colleges and 3 Arizona State Universities.• ACT scores from ACT.• Completion of at least one year's worth of college credit within two years of enrollment, from Arizona State universities and Community Colleges.• Remedial coursework from Arizona community colleges (Arizona universities do not provide remedial coursework)• SLDS core data elements: Student transition data, remedial coursework enrollment, IHE enrollment, students w/ college credit w/in 2 yrs enrollment in IHE

• Facilitate Data Definition Workshop to understand capabilities, define data mapping, and generate business rules• Close requirements gathering & begin source input report mapping• Generate SOW & Project plan with resource & budget allocations•Begin engagement with UofA & ASU

• Engaged all Community College Presidents• Participated in development of SLDS collaboration plan/process• Scheduled CIO & Lead Developer Data Definition workshop• Started engagement with NAU

March 1 – April 13

Personnel Time Budgeted to Date (hours)

Time Spentto Date (hours)

Cost Estimate to Date

Expenses to Date

Project Management 60 60 $ 4,500 $ 4,500

Business Analysis 12 12 $ 900 $ 900

Subject Matter Expert 90 90 $ 6,750 $ 6,750

Database Architect 8 8 $ 600 $ 600

Total 170 170 $ 12,750 $ 12,750

Monthly estimated Total Human Resources (including post secondary institutions) 73 Human Resource Billable Monthly Hours 160 Total Human Resources Estimated Billable hours 11,680 Labor Cost @ 75$/Hour $ 876,000 Acquisition of data from NSC and ACT $ 80,000 Total Cost Estimate $ 956,000

Project Forecast Cost Estimate

Hour

sCo

sts

IT: SFSF Post Secondary Phase I - Spring 2011

* No billable hours to SFSF PS Phase I prior to March 1st.

Milestone Planned Start Date

Actual Start Date Planned Completion Date

Actual Completion Date

Percent Complete

Status/Comments

Engage Colleges & Univ. 4/11/2011 4/11/2011 4/18/2011 4/14/2011 25% In Progress

Plan Integration Business Process Flow

4/4/2011 4/4/2011 4/15/2011 4/12/2011 Complete

Data Definition Workshop 5/03/2011 5/03/2011 0% Scheduled

Finalize Project Plan 4/12/2011 4/12/2011 5/15/2011 10% In Progress

SOW & Budget 4/18/2011 5/15/2011 0%

DW Data Definition 4/11/2011 4/11/2011 4/28/2011 5% In Progress

Business Rule Definition 4/11/2011 4/11/2011 5/16/2011 5% In Progress

Requirements Finalization 4/11/2011 5/25/2011 25% In Progress

Source Input Report Mapping 4/18/2011 5/16/2011 0%

Customer Requirements 4/25/2011 6/10/2011 0%

Customer Output Report Design

4/26/2011 6/25/2011 0%

Business Rule DW Integration 5/16/2011 7/15/2011 0%

Input Report Build 7/15/2011 8/15/2011 0%

Output Report Build 7/1/2011 8/25/2011 0%

UAT (Input/Output Reports & Business Rules)

8/16/2011 9/25/2011 0%

Customer Reports Delivery 9/16/2011 9/30/2011 0%

Post Validation of Output Reports

9/19/2011 9/23/2011 0%

Customer Handoff(Universities & Colleges)

9/30/2011 9/30/2011 0%

IT: SFSF Post Secondary Phase I - Spring 2011