WEDNESDAY, OCTOBER 17, 2018 6:00 PM - REGULAR PARK BOARD MEETING
A G E N D A
1. CALL TO ORDER
4.A. Approval of Minutes of October 3, 2018 10318 Minutes.pdf
5. STAFF REPORTS:
5.A. Executive Director Weekly Updates of October 2 & 9, 2018 Weekly_Update_October-2-18_and_October-9-2018.pdf
5.B. Parks Division Monthly Report September.pdf
5.C. Police Division Monthly Report September 2018 Police Report.doc
5.D. RiverFront 2018 Recap 10.17.18 RF Board Report.docx
6. COMMITTEE REPORTS:
6.A. Planning Committee: Approval of Betty Friedan Memorial in Bradley Park Betty Friedan Memorial Memo.pdf
6.B. Planning Committee: Approval of Thomas Pugh Memorial Tree on Grand View Drive J. Thomas Pugh Memorial Tree Memo.pdf
7. NEW BUSINESS:
7.A. Approval of Proposed Policy, Rules, and Regulations Revision: Part II, Section I, Personnel - Tuition Reimbursement Memo for Tuition Reimbursement Policy.docx
7.B. Third Quarter Strategic Planning Update Placer_page_quarterly_strategic_planning_update.docx
8. CALENDAR OF CONSENT ITEMS:
8.A. Proposal: Purchase and Installation of an Automated Fuel Management System Recommendation - Purchase of an Automated Fuel Management System.pdf
8.B. BID: Forest Park Nature Center Bird Wing Roof 17-005BoardRecBirdWingRoof.pdf
9. PENDING BUSINESS:
11. COMMUNICATIONS:
11.A. Grant Letter from Kiwanis Club of South-West Peoria Kiwanis Grant Letter.pdf
11.B. Letter from David Pittman in Support of Racoon Lakes Sale David Pittman Letter in Support of Racoon Lakes Sale.pdf
12. OTHER BUSINESS:
13. ADJOURNMENT
NOTICE: If special accommodation is needed to attend or to participate in a Peoria Park Board Meeting,
please contact the Park Board Secretary, 681-2801.
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OFFICIAL PROCEEDINGS OF A REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, HELD AT 6:00 P.M., OCTOBER 3, 2018 AT THE NOBLE CENTER FOR PARK DISTRICT ADMINISTRATION, 1125 WEST LAKE AVENUE, PEORIA, ILLINOIS. TRUSTEES PRESENT: Trustees Harant, Petty, Rayford, Ryan, Vice President
Johnson, and President Cassidy. TRUSTEES ABSENT: Trustee Snowden. STAFF PRESENT: Executive Director Emily Cahill, Attorney Bill Streeter,
Attorney Kevin Day, Becky Fredrickson, Mike Miller, Matt
Freeman, Brent Wheeler, Chief Sylvester Bush, Karrie Ross,
Greg Walker, Willie Howe, Scott Loftus, Mike Friberg, Mary
Harden, Joe Atkinson, Nicole Staley, JD Russel, JP McGreal,
Meg Boyich, Katie VanCleve, Trish Blattenberger, Sue
Wheeler, Doug Silberer, Shalesse Pie, Andrea Steffens, and
Board Secretary Carley Allensworth.
OTHERS PRESENT: Mike VanCleve, 1111 W. Armstrong Ave, Peoria, IL; Barb
Drake, 2431 W. Imperial Drive, Peoria, IL.
PRESS PRESENT: None.
1) CALL TO ORDER
President Cassidy presided and called the meeting to order at 6:01 p.m. 2) ROLL CALL 3) PLEDGE OF ALLEGIANCE 4) MINUTES:
4.A Approval of Park Board Minutes of September 12, 2018
Jacqueline Petty MOVED TO approve Park Board minutes of September 12, 2018. Motion seconded by Matthew Ryan and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
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5) STAFF REPORTS:
5.A Executive Director Weekly Updates of September 11, 18, & 25, 2018
Executive Director Cahill presented the Executive Director updates of September 11, 18, & 25, 2018.
5.B Planning Division Monthly Report
Superintendent Becky Fredrickson presented the September 2018 Planning Report.
5.C Parks Division Monthly Report
Superintendent Matt Freeman presented the August 2018 Parks Report. Trustee Ryan inquired as to how the process of removing ash trees was progressing. Superintendent Freeman stated that it is going well. Staff is working on removing the trees in phases and removing clusters of trees at a time.
5.D Police Division Monthly Report
Chief Sylvester Bush presented the August 2018 Police Report. Trustee Petty asked where the money goes from tickets written within City of Peoria limits. Staff stated that, if the tickets are written for traffic violations, the revenue is split between the District, the State, the County, and the City. Trustee Rayford asked if there is an incentive for officers to write tickets. Staff stated that the District does not have ticket quotas. Vice President Johnson asked for further information about the tickets written down by the RiverFront. Staff explained that there were a number of subjects on the path by the RiverFront drinking and breaking District ordinances.
5.E RiverPlex Recreation Programming Update
Andrea Steffens presented an update on recreation programming at the RivePlex.
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5.F October 2018 Activities Calendar
Executive Director Cahill presented the Board with an October 2018 Activities Calendar.
6) COMMITTEE REPORTS:
6.A Finance Committee - Accounts Payable and Payroll
TRUSTEE RAYFORD REPORTED THE FINANCE COMMITTEE HAD EXAMINED THE BILLS AND MOVED THAT THE PRESIDENT AND SECRETARY BE AUTHORIZED TO ISSUE ORDERS ON THE TREASURER FOR THE SEVERAL AMOUNTS:
Peoria Park District Thursday, September 27, 2018
GENERAL
$398,042.17
RECREATION
167,233.36
LIABILITY
436.32
MUSEUM
5,184.11
POLICE
5,722.53
TOTAL PAYABLES $878,138.85 PAYROLL #19 $454,357.26
Warren Rayford MOVED TO approve accounts payable and payroll. Motion seconded by Matthew Ryan and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
7) NEW BUSINESS:
7.A Ratification of Phone Poll Conducted on September 25, 2018 for the Purchase of Lakeview Recreation Center Playground Equipment
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Matthew Ryan MOVED TO approve ratification of phone poll conducted on September 25, 2018 for the purchase of Lakeview Recreation Center playground equipment. Motion seconded by Joyce Harant and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
7.B Approval of Temporary Construction Easement with Greater Peoria
Sanitary District for Rose Parcel
Robert Johnson MOVED TO approve the Temporary Construction Easement with Greater Peoria Sanitary District for Rose Parcel. Motion seconded by Jacqueline Petty and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
7.C Approval of Temporary Construction Easement with Greater Peoria
Sanitary District for Manning Park
Robert Johnson MOVED TO approve the Temporary Construction Easement with Greater Peoria Sanitary District for Manning Park. Motion seconded by Matthew Ryan and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
7.D Approval of Permanent Easement with Greater Peoria Sanitary District for
Manning Park
Trustee Ryan asked if the District should be getting any sort of monetary gain from this easement. Staff stated they did not believe there should be any monetary gain from this particular easement.
Matthew Ryan MOVED TO approve the Permanent Easement with Greater Peoria Sanitary District for Manning Park. Motion seconded by Robert Johnson and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
7.E Review of Proposed Policy, Rules, and Regulations Revision: Part II, Section
I, Personnel - Tuition Reimbursement
Superintendent Shalesse Pie stated that this policy revision is a complete re- write of the District’s current tuition reimbursement policy. She added that this policy would potentially allow the District to support more employees than the current policy. This proposal is being presented for a review at the October 3, 2018 Board meeting and will be recommended for approval at the October 17, 2018 Board meeting.
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Trustee Harant asked if this policy would apply to single courses or just degree and certificate programs. Staff stated that the policy is specifically for degree or certificate programs. Staff also stated that if an employee needed to take an individual course for their job, the District would pay for that course. Vice President Johnson asked what brought on this change of policy. Staff stated that costs are the reason behind the revision. Staff added that it is very expensive to reimburse a whole degree program and that there was a freeze put on the reimbursement policy because of budgetary reasons. Further, staff stated that this policy adds language about repercussions if an employee leaves the District before the agreed upon length of employment when the tuition was reimbursed. Trustee Rayford asked what kind of savings this policy change would provide over the current policy. Staff stated that the District is not currently offering tuition reimbursement because of budgetary restrictions. The policy revisions would allow the District to support staff in a different way. Trustee Harant asked staff if tuition reimbursement would be added as a line item in the budget. Staff stated that tuition reimbursement will be added as a line item when the budget stabilizes.
8) CALENDAR OF CONSENT ITEMS:
8.A Quote: Matrix ADA Compliant Fitness Equipment
Joyce Harant MOVED TO approve the quote for Matrix ADA compliant fitness equipment. Motion seconded by Matthew Ryan and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
8.B QUOTE: Purchase of Hay and Straw for the Peoria Zoo
Joyce Harant MOVED TO approve the quote for the purchase of hay and straw for Peoria Zoo. Motion seconded by Matthew Ryan and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
9) PENDING BUSINESS: None. 10) CITIZEN REQUEST TO ADDRESS THE BOARD: None. 11) COMMUNICATIONS: Communications were received as submitted.
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12) OTHER BUSINESS: None. 13) ADJOURNMENT
At 6:28, Joyce Harant MOVED TO adjourn. Motion seconded by Matthew Ryan and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
__________________________________________ Carley M. Allensworth, Secretary of the Board
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All:
Happy Tuesday! Tomorrow, the skaters come to town. Owens is ready to welcome
them. Kudos to Doug Silberer and his staff for their hard work... and while we wish all of
the participants and their families good luck and know that Owens will take great care
of them, we are also working to get those visitors to spend their free time at other PPD
facilities. Coupons offering discounts at several of our PPD locations will be included in
gift bags that will be distributed to 650 people over the course of the long weekend!
We have also just completed the third quarter of our first of year of strategic planning
work! Team leaders are providing reports this week and we'll be ready to provide
updates to all staff and to our board later this month. I am truly humbled by all of your
hard work as move through this critical process!
Finally, please take note of our modified Park Board meeting schedule over the coming
weeks... Our October meetings are set for Wednesdays October 3 and October 17.
Thanks for all you do... before you go, please take a few minutes to see what others are
doing in our District this week!
Emily
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The Food Trucks are Coming...The Food Trucks are
Coming...to Owens Center!
Looking for something different to do for breakfast or lunch? Woody's on Wheels (and perhaps a few
more food trucks) will be coming to the Owens Center, from October 3-7 'til about 2pm each day.
They'll be "slinging the hash" for the Upper Great Lakes Regional Qualifers, but they're happy to serve
our staff and Trustees too, so come on out and join the fun!
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Even with the chilly weather, the Fall French Market at Luthy Botanical Garden had 1,575 guests last
Saturday. 15 Luthy mums were sold at $20 each. Bob Streitmatter and staff did a good job of getting
everyone set up the night before and then torn down after the event. Looking ahead, the mum
show will start on Oct 4. Melissa Davis has used a new technique this year to keep the stems from
falling over and it is working well. The yellow and red varieties have started to open and the
increased temperature in the conservatory will speed up the opening on the other varieties.
You're Invited....
Trustees and their families to attend Howl-ZOO-
Ween's "Members Only" Night on Thur, Oct. 11
from 5:30-8:30PM. No need to fight the crowds,
just bring your ID badge...please remember that
family members who do not reside in your
household will be charged regular admission.
The Big Sit!, a birding fundraiser and Birding's Most Sedentary Event, will take place at Tawny Oaks
Field Station on Saturday, Oct. 6 from Dawn to Dusk. Please join us with your binoculars and help us
identify bird species. Can't make it? No problem, you can still support the Big Sit! by making a
donation. CLICK HERE to access the donation form. Thanks!
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We're Hiring...Help Spread the Word!
Do you know someone who would be the perfect fit for one of the positions listed below? Tell them to
visit https://peoriaparks.org/careers/ for more information about these positions and to apply!
FULL TIME POSITIONS Park Patrol Officer, Police Division Member Services Coordinator, RiverPlex PART TIME POSITIONS Building Supervisor. Franciscan Rec Center Event & Maintenance Staff, Gateway Building Event Leader, Gateway Building Program Aides, HISRA Program Leader, HISRA Van Driver, Logan Rec Center Golf Mechanic, Parks Truck/Tractor Operator - Small Parks, Parks Assistant Custodian, Peoria Zoo Part Time Animal Keeper, Peoria Zoo Safari Gift Shop & Admissions Attendant, Peoria Zoo Admissions & Retail Attendant, PlayHouse Playologist - Experience Facilitator, PlayHouse Park Patrol Officer (Part Time) Police Division Security Officer, Police Division Activity Leader, Proctor Custodian, Proctor Book Court Manager, Recreation Recreation Instructor, Recreation Arena Staff, RiverPlex Birthday Party Attendant, RiverPlex Climbing Wall Attendant, RiverPlex Customer Service Representative, RiverPlex Female Custodian, RiverPlex Kids Korner Attendant, RiverPlex Lifeguard, RiverPlex Membership Sales Associate, RiverPlex Personal Trainer, RiverPlex Swim Instructor, RiverPlex Program Specialist, Sommer Park SEASONAL POSITIONS Lifeguard, Aquatics Golf Maintenance Staff, Golf Pro Shop Clerk, Golf Snack Shop Clerk, Golf Seasonal Park Maintenance Staff, Parks Rental Host, Sommer Park INTERNSHIPS Peoria PlayHouse Exhibits Internship, PlayHouse Peoria PlayHouse Development Internship, PlayHouse Peoria PlayHouse Marketing Internship, PlayHouse RiverFront Events Internship, RiverFront Events Peoria Zoo Internships, Zoo
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Staff Shout Outs!
*Kudos to PlayHouse staff for their hard work on their Be Anything! event last week.
Fantastic work!
*Special thanks to ALL OF YOU who practice good customer service skills every day. To
say thank you and to provide you an opportunity to use a healthy outlet for your
negative energy, the Noble Center will host a mindfulness exercise on Wednesday,
October 10 at 12 noon. Put on your comfortable clothes and join us to learn some great
ways to find your inner peace. We hope to see you next week!
Do you have someone you'd like to say thank you to? click HERE to share your gratitude
and you just might see your note in a future weekly update!
Peoria Park District
Peoria Park District Weekly Update for October 9, 2018
Hi, all!
We're trying out a new template for our weekly update and I hope you'll provide some suggestions
for a title? Email me at ecahill@peoriaparks.org (or by simply replying to this email!) with your ideas
by Friday afternoon... the top three choices will be be featured in next week's newsletter for you to
vote on. The winner will receive a $10 gift card to Starbucks, so coffee (or tea) lovers, get your
thinking caps on!
As you've seen in the media, we continue to try to inform our District voters about Racoon Lakes. A
constant contact email will go out later this week to all subscribers to our e-news. You will also all
receive the email. Please take some time to familiarize yourself with the issue and if you have
questions, please reach out to me so that I can answer them. Thanks to all of you who have taken
a moment to share the information on your social media accounts, too!
Please note that our board meeting schedule is off by a week this month. Our next meeting is NEXT
Wednesday, October 17 and will feature a third quarter strategic planning update.
There's a LOT of stuff happening in the District, so please take some time to review the items
below... and as always, please let me know if you have questions, comments or concerns.
Thanks!
Emily
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mailto:ecahill@peoriaparks.org
This weekend is Howl-Zoo-Ween at Peoria Zoo. The event is
open to the public on Friday and Saturday as listed in the
image to the right. Zoo Director Yvonne Strode has graciously invited all staff
to participate in Member Night on Thursday, October 11,
from 5:30pm to 7:30pm. What a fun evening! Thanks,
Yvonne!
The Whiskeydaddle races took place on Saturday, October 6 th
and Sunday, October 7 th
. Mostly, the rain eluded the racers, and
the participation was up from 2017 by roughly 400 total runners
throughout the various racers, according to the organizers. We
hosted the post-race parties each day at the CEFCU Center
Stage at the Landing. Here are a few articles from the event:
https://www.centralillinoisproud.com/news/local-news/new-
whiskeydaddle-route-shows-the-best-of-
This Saturday is the First Annual Big Picture Arts Festival.
Trustee Harant has spear-headed the effort to have
pickleball demonstrations at the event. Thanks to her for
coordinating the volunteer pickleball players to show off
the sport at the event... thanks, too, to our staff who will
stripe a parking lot and prepare the court. The Peoria PlayHouse will also be on-site with activities for
kids. Our RiverFront staff are supporting the event with our
portable stage and fencing as well. Thanks to all of you for jumping in and being a part of this
exciting new effort!
PPD IN THE NEWS
Racoon Lakes: CIProud Enjoy Peoria's Happy Half Hour featuring fall golf and PPD events!
Peoria Park District | 309-682-1200 | 1125 West Lake Avenue, Peoria, IL www.peoriaparks.org
Peoria Park District 1125 W Lake Ave, Peoria, IL 61614
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TRAFFIC VIOLATION ANALYSIS
Illegal Use of Cell Phone 1 2 3
Improper Backing 1 1
Speeding 17 1 4 7 29
Expired Registration Sticker 2 1 1 4
No Valid Driver’s License 1 1 2
No Lights When Required 1 2 3
Allowing Unauthorized Person to Drive
1 1
Disobey Traffic Control Device
Failure to Signal 1 1
Total Traffic Citations 84
2 1 1 4 1 1 10
Cannabis – Use/Possession/Under Influence
Possession of Drug Paraphernalia
1 1
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LOCATION NUMBER OF REPORTS
WRITTEN Galena Marina 1 RiverPlex 1 Gwynn Park 1 Glen Oak Park 1 Detweiller Marina 1 Trewyn Park 1 Madison Golf Course 1 Bradley Park 1
City 3
NON-CRIME REPORTS
Glen Oak Park 2
Report on RiverFront Events – July through September, 2018
July began with a concert by Free Fallin’ - a Tom Petty tribute act, and kept on rolling with the annual UnityPoint Health, Red, White & BOOM! Celebration, concerts at the CEFCU Stage, Jazz acts, the Central Illinois BBQ Throwdown, and Fiesta en el Rio (the first of the Peoria Park District’s signature cultural festivals).
Fiesta en el Rio – July 28
August played host to five concerts, Taste of Peoria, Grand Nationals, Peoria Blues and Heritage Festival as well as three of our cultural festivals – River City Soul Fest, India Fest and Peoria Irish Fest.
River City Soul Fest – August 10-12
This year was the 20th anniversary of the River City Soul Fest. It was also the first year the Peoria Park District had a financial partner with the festival – Inked Entertainment. To celebrate, we extended the event to a three day concert series with a Friday night blues event featuring Mississippi Heat, Shawn Holt and the Teardrops and the Chicago R&B Kings. Saturday featured R & B artists Ashanti, JaRule and Chingy. This show brought in a diverse group of people – some there to hear hits from the 90’s and other to hear new music from these singers. The gospel event of Soul Fest was moved to Sunday at the CEFCU Center Stage @ The Landing. This event featured local artists and the Criss family, who were some of the original planning member of the festival 20 years ago!
With the help of a few community volunteers, this festival continues to grow. Hispanic and Latino music get people out of their seats and onto the dance floor. The children’s area welcomes families who come early and stay to eat authentic food from local restaurants.
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Peoria Irish Fest – August 24-26
The Peoria Irish Fest, a partnership with the St. Patrick Society of Peoria, continues to be a festival that families all over the area look forward to. This year, there were even more bands from Ireland, Irish athletic games that spectators were able to participate in, along with many other activities that have been long time favorites.
American Duchess Docking – August 18 & 22
The RiverFront had a very large visitor that docked on August 18 and 22. The American Duchess, a 340 foot paddlewheeler made a stop in Peoria on its way to Ottawa bringing over 160 passengers to Peoria for dining, shopping and sightseeing.
The annual India Fest – a partnership with the Indo- American Society of Peoria, was held at the CEFCU Stage @ The Landing on Saturday, August 18th – while the Grand National’s event was going on in the Festival Park Field. It was great seeing the RiverFront so busy and full of such a diverse crowd.
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September continued the festival season with the Peoria Park District signature cultural festival, Oktoberfest and the Fine Art Fair. Also held in September was P.A.C.E.’s Labor Day Picnic, the Bridge to Bridge run, the Peoria Humane Society’s annual fundraiser, Bark in the Park, a Tailgate N Tallboys concert, a fundraising concert for St. Jude, and a private corporate rental.
Oktoberfest - September 21-23
Oktoberfest, a partnership with the German American Central Society, had some great alternative polka bands – Alex Meixner, and the Polkanauts. These bands were energetic and not your typical polka! We also invited the Narren of New Ulm down to the festival. These colorful characters are part of an old German tradition of carving wooden masks and wearing them while dancing and telling stories. Gross attendance and on-site revenue numbers in 2018 were pushing into record territory.
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Fine Art Fair – September 28-30
As our events season draws to close, we are so thankful for the (mostly) great weather we had, the amazing volunteers, hard working staff, and everyone else that makes the RiverFront Events successful.
The Fine Art Fair, a partnership with the Peoria Art Guild, added a Friday night opening to their event this year. Patrons were able to come down and shop at the 130 vendors, listen to music from the band Captain Quirk, and eat at one of the many vendors.
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35
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74,925.93GENERAL
141,968.67RECREATION
94,718.58LIABILITY
7,892.72MUSEUM
1,432.95POLICE
STATE OF ILLINOIS: COUNTY OF PEORIA
WE, THE UNDERSIGNED, DO SOLEMNLY SWEAR THAT THE ABOVE CLAIMS FOR
GOODS OR SERVICES RENDERED HAVE BEEN APPROVED FOR PAYMENT BY THE
PEORIA PARK DISTRICT, COUNTY OF PEORIA, STATE OF ILLINOIS
SECRETARY, BOARD
PAYROLL #20 10/5/2018
GENERAL FUND 175,030.09$
RECREATION FUND 109,108.63$
LIABILITY FUND 477.00$
MUSEUM FUND 37,712.52$
POLICE FUND 13,146.96$
TOTAL ALL PAYROLLS 468,883.33$
WE, THE UNDERSIGNED, DO SOLEMNLY SWEAR THAT THE ABOVE PAYROLL TOTALS HAVE BEEN APPROVED FOR PAYMENT BY THE BOARD OF THE PEORIA PARK DISTRICT, COUNTY OF PEORIA, STATE OF ILLINOIS
SECRETARY, BOARD PRESIDENT, BOARD
Shalesse L. Pie Superintendent of Human Resources
Proposed Policy Revision
The Peoria Park District Policy Manual states our tuition reimbursement policy as follows:
28.00 TUITION REIMBURSMENT
.01 - Training and continued education is needed, both in order that employees may perform their work more efficiently and that they may be able to prepare to qualify for positions of increasing difficulty and responsibility. The Executive Director of Parks and Recreation is responsible for developing a progressive training and educational program.
.02 - All full-time employees are eligible for consideration for participation in the Park District's Tuition Reimbursement Program. The Executive Director must approve the beginning of any degreed program for which the employee will be requesting tuition reimbursement. A written agreement shall be entered into by the employee and the Park District for tuition reimbursement for a degreed program of study. Written approval of the Division Superintendent is necessary prior to enrollment in any course if the employee wishes reimbursement for such course.
(A) Courses that may be approved for reimbursement are those which:
(1) are directly related to or will directly improve the employee's ability in his/her present position or to qualify for positions of increasing difficulty and responsibility; and
(2) are offered through an accredited college or university.
(B) Reimbursable expenses include:
(a) Grade of A = 100% of tuition
(b) Grade of B = 100% of tuition 39
(c) Grade of C = 100% of tuition
(d) Grade of D = No reimbursement
(e) Grade of F = No reimbursement
(2) 100% of books and materials. However, if the Park District pays for books and materials, those items shall become the property of the Park District. If the employee wishes to keep the books and materials from a college course, they should be purchased by the individual with no reimbursement from the Park District.
(C) Non-reimbursable items include:
(1) Cost of transportation
(2) Items that are not required by the instructor
(3) Any extraneous fees or fines incurred; i.e., library fines, parking tickets, etc.
(D) Reimbursement Procedure
(1) Upon completion of the course, the following items should be presented to the Division Superintendent for reimbursement.
(a) copy of the tuition statement
(b) copy of receipt for books, if applicable
(c) copy of final grade report from the academic institution
(2) Reimbursement shall be limited to eight (8) credit hours per semester. Reimbursement cannot exceed the per credit hour rate for the comparable program at an Illinois state university.
(E) If an individual's employment with the Park District terminates during the course of a semester, no reimbursement shall be given.
.03 - If time off from work to attend classes is necessary and schedules can be arranged on working hours, such arrangements may be made.
.04 - Satisfactory progress must be maintained at all times and reports as to progress may be requested by the Executive Director of Parks and Recreation. Such reports will be made a part of the employee's personnel record.
Staff recommends deleting the above section in its entirety and replacing it with the following:
28.00 EDUCATIONAL PROGRAM
.01 - Training and continued education is needed, both in order that employees may perform their work more efficiently and that they may be able to prepare to qualify for positions of increasing difficulty and responsibility. The Executive Director of Parks
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and Recreation is responsible for developing a progressive training and educational program.
.02 - All full-time employees after one year of service (unless other arrangements have been made as a condition of employment) are eligible for consideration for participation in the Park District's Educational Program. The Executive Director must approve the beginning of any program for which the employee will be requesting reimbursement in writing offered through an accredited college or university. Any and all approvals will also be based on the availability of funding.
(A) For consideration to participate in the Educational Program, full-time employees must submit in writing the request for reimbursement form:
(B) Reimbursement is defined as tuition only. The District will reimburse approved classwork on a sliding scale based on student performance with maximum reimbursement rates set annually at the average cost of tuition hours at selected regional state schools.
(1) Reimbursement schedule:
(d) Grade of D = No reimbursement
(e) Grade of F = No reimbursement
*Tuition only. Excludes fees, books/materials and other items etc.
(2) Regional state schools are defined as Illinois Central College, Illinois State University, Western Illinois University, University of Illinois, and Eastern Illinois University.
(D) Reimbursement Procedure
(1) Upon completion of the course, the following items should be presented to Human Resources for reimbursement.
(a) educational reimbursement form
(c) copy of final grade report from the academic institution
(2) Reimbursement shall be limited to eight (8) credit hours per semester.
(E) If an employee discontinues the educational program they will be required to give back 12 months of service per semester reimbursed.
.03 - Employees that successfully complete degree programs will be required to give back in years of service to the District:
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(A) Associate’s Degree 2 years
(B) Bachelor’s Degree 3 years
(C) Master’s Degree 5 years
If the employee leaves their employment prior to the end of the term, the employee will reimburse back to the District 100% of reimbursement amount.
.03 - If time off from work to attend classes is necessary and schedules can be arranged on working hours, such arrangements may be made.
.04 - Satisfactory progress must be maintained at all times and reports as to progress may be requested by the Executive Director of Parks and Recreation. Such reports will be made a part of the employee's personnel record.
After being presented for a review at the October 3, 2018 Board meeting, staff is recommending this revision for approval.
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Presentation: Quarterly Strategic Planning Update
Staff will present an update on strategic planning progress, focusing on efforts made by staff in the third quarter of 2018.
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Date: October 8, 2018
To: Board of Trustees From: Nicole Staley Purchasing Supervisor Re: Proposal-Purchase and Installation of an Automated Fuel Management System Budget Available: J6-J63-5510-1820 Fuel Tracking Equipment $27,000.00 Background: The Park District maintains it’s own fueling systems at the Equipment Service Center in Bradley Park. The current gasoline fueling center is outdated and becoming increasingly costly and difficult to repair. Proposals were solicited from seven firms with two responses received for the purchase and installation of an automated fuel management system. A three person committee evaluated and ranked submitted proposals based on the following criteria: company information and experience, proposed system and implementation plan, ongoing maintenance agreement, client references and proposed cost. After a thorough evaluation process, Illinois Oil Marketing Equipment, Inc. is being recommended as the highest-ranking firm. Recommendation: Staff recommends accepting the proposal for the Purchase and Installation of an Automated Fuel Management System from Illinois Oil Marketing Equipment, Inc. of Pekin, IL at a total cost of $25,782.30. Copies of the proposal evaluation form and workforce profile are attached for review.
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Prepared By: Nicole Staley Purchasing Supervisor Proposal Requested for: Purchase and Installation of an Automated Fuel
Management System Proposal Advertised: Friday, August 10, 2018 Proposal Opening: Thursday, August 30, 2018 at 3:00 p.m. Present at Opening: Warren van Dongen, Eco Fuel Services, LLC
Carley Allensworth, Peoria Park District Nicole Staley, Peoria Park District Proposals Received by: Eco Fuel Services, LLC Illinois Oil Marketing Equipment, Inc. Proposal Packages Sent to: Illinois Oil Marketing Equipment, Inc. Total Petroleum Services, LLC CJIS Group LLC Seco Construct Connect Stenstrom Petroleum Eco Fuel Services, LLC Total Cost: $25,782.30
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Purchase and Installation of an Automated Fuel Management System 18-12-RFP
Eco Fuel Systems, LLC
213 71%
277 92%
0 - 25 points
Eco Fuel Systems, LLC $39,052.00 $0.00 $5,145.00 66.02% 17 Illinois Oil Marketing Equipment, Inc. $25,782.30 $0.00 $1,995.00 100.00% 25
Pricing Points
PLEASURE DRIVEWAY MEMORANDUM AND PARK DISTRICT OF PEORIA TO: Emily Cahill PEORIA, ILLINOIS 61604 Thru: Becky Fredrickson Administration 682-1200 Recreation 688-3667 Parks 682-6684 Planning 686-3386
DATE: October 11, 2018 FROM: Mike Friberg Planner III SUBJECT: BID: Bird Wing Roof – Forest Park Nature Center (FPNC) FUNDING: J6-J62-5510-1720 $20,000.00 J6-J63-5510-1819 $ 12,000.00 BID AMOUNT: $ 26,960.00 BALANCE: $ 5,040.00
BACKGROUND: Although Forest Park Nature Center is known for its dramatic A-Frame construction with wood shake roofing, the
Center also has a portion of roof that is flat. This section houses the bird observation room, restrooms, and a portion of the gift shop. This roof was installed in 1986, and thus is 32 years old.
This project will add insulation to the existing roof and cover it with a new roofing membrane.
RECOMMENDATION: . Staff recommends accepting the low qualified bid totaling $26,960.00 from Wyman Roofing and Sheet Metal for
this roof replacement project. Wyman Roofing and Sheet Metal, Inc. is Peoria Park District EEO certified.
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PEORIA PARK DISTRICT
BID NOTIFICATION & RESPONSE PROJECT NAME: Bird Wing Roof Replacement – Forest Park Nature Center NOTIFICATION SUMMARY:
Advertised in Peoria Journal Star - Tuesday, September 25, 2018
Planning Division Website: http://www.peoriaparks-planning.org/bidding-and-projects/ Tuesday, September 25, 2018, through Tuesday, October 9, 2018.
Contractors Emailed: Roofing Contractors from PPD vendor data base (16 Contractors/Sub- contractors/Suppliers/Plan Rooms (including 1 MBE/WBE))
BIDS RECEIVED: 1:00 PM, Tuesday, October 9, 2018 PRESENT AT OPENING: Roland Farrow Wyman Roofing Dan Moore Kreiling roofing Valerie Ideus Advanced Commercial Roofing Michael Friberg Peoria Park District Carley Allensworth Peoria Park District RESPONSE SUMMARY:
Plans Downloaded: 14 Contractors/Sub-contractors/Suppliers/Plan Rooms (including 2 MBE/WBE)
Bids Received: 4 Contractors ( 1 MBE/WBE)
See Detailed List attached for complete list
BID TAB:
Kreiling Roofing $33,821
Plans  Provided
Ambri Inc.  Yes  No
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Plans  Provided
Gutters & More  Yes  No
Kreiling Roofing & Sheet Metal  Yes  Yes Yes Yes
River City Roofing Co.  Yes  No
Western Specialty Contractors  Yes  No Yes Yes
Wyman Roofing  Yes  No Yes Yes
   
Yes  n/a Yes
constructconnect  No  n/a Yes
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mfriberg
From: david pittman [mailto:dvdgpittman@gmail.com] Sent: Tuesday, October 09, 2018 5:14 PM To: Emily Cahill Subject: Proposed sale of Raccoon Lakes
I have put together my thoughts in writing and offer it below, also attached as a PDF. I will submit a much shorter letter to the PJS, in support of the property sale. Thanks for your time yesterday and I Iook forward to learning more about the Legacy Fund. 
Thoughts about PPD sale of Raccoon Lakes
The sale of public land should only occur with a general public consensus of how the public will best be served by this action. Five criteria seem reasonable to me: the importance of the property (culturally, environmentally and historically), location and usefulness, current condition (capital costs, short term and long term maintenance) and the potential for public use. None of these criteria are especially outstanding but by examining their various perspectives, I believe an objective evaluation can be made and should apply to all public property ownership.
I do NOT think that just because a property is owned by a public entity (Park District, City, County, Stateor Federal), it should NEVER be returned to private ownership. Private land ownership has always been an important key to our America and government land ownership should occur only after a very careful evaluation. If a public entity owns a property that is profitable but otherwise unremarkable by these criteria, perhaps it should not be publically owned.
Constitution Park
It is worth comparing Raccoon Lakes with the example of Constitution Park, owned by the City of Peoria and repeatedly proposed for private sale. This property includes several historic monuments, and a small reconstructed prairie. Its location on Peoria lakefront downtown has made it a popular spot for a variety of recreation activities. Constitution Park is part of the well- used bicycle / hiking greenway trail. It is the largest open green space for folks who live downtown. Current conditions includes a deteriorating historic railroad roundhouse, the well maintained bike trail, a landscaped flag garden memorial to the original American colonies, a parking lot and an outbuilding adjacent to an active railroad line. Maintenance costs include mowing and landscaping with long term costs limited to specific recreational uses, such as upgrading of the existing sand volleyball courts and periodic paving of the bike trail. Potential for public use is excellent and there are occasional large events such as the annual celebration of nearby Dan Fogelberg memorials. Consequently sale of this property to the private sector would not be in the public interest.
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Thoughts about PPD sale of Raccoon Lakes
The sale of public land should only occur with a general public consensus of how the public will best be served by this action. Five criteria seem reasonable to me: the importance of the property (culturally, environmentally and historically), location and usefulness, current condition (capital costs, short term and long term maintenance) and the potential for public use. None of these criteria are especially outstanding but by examining their various perspectives, I believe an objective evaluation can be made and should apply to all public property ownership.
I do NOT think that just because a property is owned by a public entity (Park District, City, County, Stateor Federal), it should NEVER be returned to private ownership. Private land ownership has always been an important key to our America and government land ownership should occur only after a very careful evaluation. If a public entity owns a property that is profitable but otherwise unremarkable by these criteria, perhaps it should not be publically owned.
Constitution Park
It is worth comparing Raccoon Lakes with the example of Constitution Park, owned by the City of Peoria and repeatedly proposed for private sale. This property includes several historic monuments, and a small reconstructed prairie. Its location on Peoria lakefront downtown has made it a popular spot for a variety of recreation activities. Constitution Park is part of the well- used bicycle / hiking greenway trail. It is the largest open green space for folks who live downtown. Current conditions includes a deteriorating historic railroad roundhouse, the well maintained bike trail, a landscaped flag garden memorial to the original American colonies, a parking lot and an outbuilding adjacent to an active railroad line. Maintenance costs include mowing and landscaping with long term costs limited to specific recreational uses, such as upgrading of the existing sand volleyball courts and periodic paving of the bike trail. Potential for public use is excellent and there are occasional large events such as the annual celebration of nearby Dan Fogelberg memorials. Consequently sale of this property to the private sector would not be in the public interest.
Bears Ears National Monument
Another example worth consideration is the Federally owned Bears Ears National Monument in Utah, a land designation that limits commercial development while prioritizing public recreation and historical preservation. The area has been reduced by 85% by the current Administration. Culturally the original 1.2 million acres contain several hundred documented historic Indian cliff dwellings, none of particularly large size or unique significance. The area is known for potential large natural gas and coal shale revenue if it is developed. The Bears Ears remote location combined with multiple similar sites in the area suggests there will be minimal public use. The current Monument plan does not involve increased roadway access or expensive maintenance cost, although commercial use would undoubtedly cause an increase in roadway damage. The potential for public use at Bears Ears is small due to its remote location, limited access and the options of multiple similar outdoor areas nearby. Consequently returning this property to the private sector (or to the state of Utah, which has previously announced its intent to promote commercial development), can only realistically be opposed due to its ancient architecture, native American cultural heritage and the inclusion within the ecological protective fabric that Federal National Monument status provides. The decision is not as clear as with Constitution Park.
Raccoon Lakes.
Raccoon Lakes has a limited history of public use, only providing equestrian and outdoor camping to private groups. In my opinion there is no significant ecological value, historic architecture or unique geology on this property. Located ten miles from the center of Peoria, it has not been available to the public in over twenty years. Public access would be possible only with extensive capital investment for new roadway access to address public safety concerns. As with any camping area, there will be daily long term maintenance to deliver a high quality customer experience. While there may be significant market potential for consumer use, it is not clear to me that the private sector should be forced to compete with a public Racoon Lakes campground that has no redeeming public service use.
In summary Raccon Lakes does not meet the test of deserving to remain as part of the Peoria Park District. I support the auction of this property and returning it to the tax rolls.
Bears Ears National Monument
Another example worth consideration is the Federally owned Bears Ears National Monument in Utah, a land designation that limits commercial development while prioritizing public recreation and historical preservation. The area has been reduced by 85% by the current Administration. Culturally the original 1.2 million acres contain several hundred documented historic Indian cliff dwellings, none of particularly large size or unique significance. The area is known for potential large natural gas and coal shale revenue if it is developed. The Bears Ears remote location combined with multiple similar sites in the area suggests there will be minimal public use. The current Monument plan does not involve increased roadway access or expensive maintenance cost, although commercial use would undoubtedly cause an increase in roadway damage. The potential for public use at Bears Ears is small due to its remote location, limited access and the options of multiple similar outdoor areas nearby. Consequently returning this property to the private sector (or to the state of Utah, which has previously announced its intent to promote commercial development), can only realistically be opposed due to its ancient architecture, native American cultural heritage and the inclusion within the ecological protective fabric that Federal National Monument status provides. The decision is not as clear as with Constitution Park.
Raccoon Lakes.
Raccoon Lakes has a limited history of public use, only providing equestrian and outdoor camping to private groups. In my opinion there is no significant ecological value, historic architecture or unique geology on this property. Located ten miles from the center of Peoria, it has not been available to the public in over twenty years. Public access would be possible only with extensive capital investment for new roadway access to address public safety concerns. As with any camping area, there will be daily long term maintenance to deliver a high quality customer experience. While there may be significant market potential for consumer use, it is not clear to me that the private sector should be forced to compete with a public Racoon Lakes campground that has no redeeming public service use.
In summary Raccon Lakes does not meet the test of deserving to remain as part of the Peoria Park District. I support the auction of this property and returning it to the tax rolls.
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