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Occasion:……………………………… Theme:…………………………………
Color Palette:……………………………………………………………………… Location:…………………………………. Budget:………………………………
brainstorm
ideas & inspiration
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PARTY PLANNER
GUEST LIST
NAME ADDRESS YES/NO
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PARTY FOOD
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entrées
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desserts
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drinks
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ITEMS:
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VENDOR: ITEMS:
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VENDOR: ITEMS:
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PARTY FOOD SHOPPING LIST
VENDOR:
PARTY DECOR
ideas & inspiration
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notes
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PARTY DECOR
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VENDOR: ITEMS:
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VENDOR: ITEMS:
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VENDOR: ITEMS:
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music
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games
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entertainment
ENTERTAINMENT
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VENDOR DIRECTORY
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PHONE:……………………… EMAIL:……….…………………………………………
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SERVICES/ITEMS:………………………………………………………………………
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WEBSITE:………………………………….……………………………………………..
PHONE:……………………… EMAIL:……….…………………………………………
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PARTY CHECKLIST
○ Choose party theme & colors
○ Set date, time & RSVP date
○ Set budget
○ Set location
○ Create guest list
○ Send invitations
○ Choose decor, paperware, centerpieces, linens etc.
○ Plan menu & foods
○ Order/plan cake
○ Plan activities & entertainment
○ Create shopping list
○ Confirm number of guests
○ Purchase food, decor & supplies
○ Plan music & venue layout
○ Plan photos/picture slideshow
○ Plan party outfit
○ Make decorations
○ Organize party favours
○ Organize bathrooms/parking
○ Charge camera/video camera
○ Make day of party schedule
○ Cook/bake party food
○ Pick up cake
○ Buy/arrange fresh flowers
○ Clean/tidy venue
○ Decorate venue
○ Set up food buffet/tables
○ Set up drinks & glassware/cups
○ Greet guests & have fun!
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notes
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PARTY PLANNING C H E C K L I S T
THREE WEEKS
○ Choose menu/foods/drinks
○ Plan decor & music
○ Plan activities & entertainment
○ Order/plan cake
○ Order flowers
○ Rent/purchase decor, tables etc.
○ Plan Menu
TWO WEEKS
○ Choose outfit
○ Create music/playlist
○ Purchase drinks/alcohol
○ Purchase nonperishable items
○ Finalize menu & foods
○ Begin to finalize guest list
○ Plan/print photos/picture slideshow
3 DAYS
○ Clean venue
○ Re-arrange & decorate venue
○ Wash serving pieces, glassware, plates & utensils
ONE WEEK
○ Finalize guest list & follow up RSVPs
○ Purchase food
○ Make/purchase decorations
○ Make/organize party favours
○ Organize bathrooms/parking
○ Create day of party schedule
1-2 DAYS
○ Final food/grocery shopping
○ Prepare food items/baking
○ Pick up flowers
○ Move furniture, set up tables, chairs, drinks station & buffet
○ Pick up cake
○ Add final decor touches
○ Chill drinks
○ Set up gift table
ONE MONTH
○ Choose party theme & colors
○ Set date, time & RSVP date
○ Set budget
○ Set location/venue
○ Create guest list
○ Send invitations
○ Book vendors & pay deposits
DAY OF PARTY
○ Set up drinks, glassware/cups
○ Set up food/buffet table
○ Get dressed
○ Greet guests & have fun!
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MONTHLY PLANNER
SUN MON TUES WED THURS FRI SAT
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to do………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………
to do
MONTH:…………………………………………
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WEEKLY PLANNER S C H E D U L E
WEEK:…………………………………………
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
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DAY OF PARTY S C H E D U L E
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7am
8am
9am
10am
11am
12noon
1pm
2pm
3pm
4pm
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PARTY PLANNER
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