Government of West BengalEducation Directorate

Bikash Bhavan, Salt Lake, Kolkata-9lI

llzalAI

From : The Oirector of Public Instructions

West Bengal, Bikash Bhavn,

Salt Lake, Kol. -91

To : The Principal / Teacher in charge of

Government-aided colleges

West Bengal

Sub:

colleges through e-Pradan of IFMS.

ln pursuance of G.O. No. 8531-F(Y) dt. 18.12.2015, a meeting has been held on 1"t April,

2016 at Bikash Bhavan Conference Room to discuss modalities for payment of salary to the

teachers and non-teaching staff of non govt. aided colleges through e-Pradan of IFMS.

Accordingly the following steps will be taken for smooth implementation of HRMS in all

colleges (Govt./govt. aided):-

i) Pay will be drawn through HRMS w.e.f. 1"t July, 2016;

ii) In Govt. aided colleges, where Principal acts as DDO of his / her college, Pay bill

will be drawn by the Principal through HRMs. Data entry will be done by

respective colleges in the format prescribed by the Finance Department

(enclosed);

iii) Form for HRMS will be slightly different from the form used in Govt. offices /

colleges;

iv) In Govt.-aided colleges, where BDO / SDO acts as DDO of the college, Pay Bill

be drawn by the BDO i SDO through HRMS. Data entry will be done by

respective colleges in the format prescribed by the Finance Department. Soft

copies of HRMS will be submitted by Govt.-aided cotleges to the respective

BDO/SDO by 15tn May,2016;

v) Govt.-aided colleges will submit claim for allotment of funds towards pay packet to

DPI in three phases, viz, (1) for April- July, 2016, (2) for August - December, 2016

and (3) for January - March, 2017. Such pay packet claim for instalments will be

submitted to the concerned Jt. DPI (Pay Packet) by 1Oth April, 2016,1Oth August,

2016 & 1Oth January, 2017 respectively by the said Govt.-aided colleges;

The Govt.-aided colleges of Coochbear, Jalpaiguri, Darjeeling,'(excluding GTA),

Uttar Dinajpur & Dakshin Dinajpur districts will submit claim for pay packet to the

DREO, Jalpaiguri instead of Jt. DPI ikash Bhavan;

Colleges will draw pay bill through HRMS. on receipt of allotment from Jt. DPI /

DREO as the case may be. Colleges shall not be allowed to release pay &

allowances from their own fund, under any circumstances;

Declarations regarding HRA of teaching and non-teaching employees are to be

submitted by respective colleges only once a year i.e. along with the pay packet

claim of August -December,2016;

In case of any confusion regarding data entry & drawal of pay bill under HRMS,

the concerned Treasury Officer of the district / sub-division may be consulted by

the Principal / TIC of the Govt.-aided college.

After completion of data entry in the prescribed HRMS format, the college

authority shall obtain approval from the link Treasury Officer of the concerned

Treasury;

Each teaching & non-teaching employee shall open zeto (0) balance bank

account and inform bank account details to the college authority immediately;

The teachers & non-teaching staff of Govt. aided colleges will get salary through

e-Pradan of IFMS, which will be credited directly to their respective salary bank

accounts.

He is hereby requested to follow the schedule and modalities for payment of salary

to the teachers and non-teaching staff of Govt.-aided colleges through e-Pradan of IFMS

w.e.f. 1.t July, 2016, without fail.

vi)

vii)

viii)

ix)

x)

xi)

xii)

Director of Public lnstruction

Name of the

Employee Details

Emolovment Tvoe. Permanent

Emolovee Tvoe * Employeed

Sovt. Order No/Dt For Emp Tvpe *

ApplrcaDre rorSuspended andRe-employedemolovees

A/EF (date)

Previous Emolovee No

Remarks

adre (lf anv)

Please mentionwhetherTeaching/ Non-Teaching/Administrative

Group n A

Date Of Birth (date).

Date Of Joininq At Service (date).

End of Service (date) *

Date of Superannuation/retirement

PF No (lf anv)

Service Pensionable Yes

Name"

Page 1

Mobile No

Email

Present Address:

WEF (date)

House No./SULane-

Citv/Townfuillaoe-

District(chosen from LOV)'

State(chosen from LOV)-

Post Office"

Police St.

PN*

Permanant Address

WEF (date)

House No./SULane

Post Office

Police St

District(chosen from LOV).

State(chosen from LOV)-

Employee Details

t

Page 2

of PH * (lf PHA/H is 'Both' and 'PH'

% of VH . (lf PHA/H is 'Both' and 'VH'

Mark of identification

Page 3

Pay Details

of Basic . (For Suspended

Band/Min Entrv Point

Pay Scale/Min Entry Point (Chosen

Band Pav. (lf Pav Band

Basic * (lf Pav Scale

Grade Pay (lf Pay Band applicable)

Page 4

PPO ID '

last Basic.

last DA-

last Grade Pav

last HRA -

Basic Pension*

Dearness relief for Pension'(current)

AccommodationDetails

Residence Tvoe " Own/Rental House

Quarter Type " (lf Residence Type isGovt Quarter ) Accessed/LicensedGovt. Quarter(Chosen from Lov) . (lfResidence Type is Govt Quarter/oovt/Pwd Mess)

Quarter Rent * (lf Residence Type isGovt Quader/ govt/Pwd Mess/Circuitl"iouse)

WEF(date)

Bank Details-

Beneficiary Name *

Bank Account No

Bank Name

Bank Branch

IFSC Code

Page 5

PAN No

Place of Postino "

WEF(date)

Time Forenoon

Deoartment Hioher Education Deoartment

WEF(date).

Post (Chosen from Lov)*

WEF(date).

Desiqnation (Chosen from Lov).

WEF(date).

Name of theollege

Page 6

Employee'sIncrement Deta

lncrement Allowed. Yes

Reason (lf increment is not allowed)

Last Increment Date (date)

Next Increment Date (date)

Page 7

%ofPH

House No./SULane

District (Chosen from Lov).

Page 8

mail ld

\ctive Flaq(Check-box)

fr/BHS. Yes/No

Oard No (activate when WBHS is Y) .

llonthlv lncome

Employee'sSpouse Details

SovernmenVPSU Service . Yes

Service Type" (lf GovernmenVPSUService rs Yes) State Government

Emplovee No

HRA Drawn. No

HRA Amount. (HRA Drawn is Yes)

Distance more than 200Km No

WBHS- Yes/No

Card No (activate when WBHS is Y).

Remarks

Page 9

Non Available

Name of Qualification *

Signature

Place:-Date:-

Page 10

\gRilA?LE Frr\ Up FoRrvt

EMPLOYEE INFORMATION SHEET FOR GRANT-IN-AID COLLEGE

Employee General Information

NAME OF EMPLOYEE

Block name Field name RemarksEmployment type Permanent PermanentEmployment type Employed EmployedGovt. order No./Dt.For Emp Type

732-Edn.(CS) hOM-84/ 1998dt. rolosl1998

WEF (date) 10/os/1998Previous EmployeeNo.

NA

Remarks NAEmployee Details Cadre (if any) Teaching staff/Non-teaching

staffGroup A/B/c/DDate of Birth (date) L2/07 /1972Date of Joining atService (date)

Is/06/1.se8

End of service (date) 31,/07 /2032PF No. (lf any) OptionalService Pensionable Yes YesNa rne X

Mobile no. 98310s6754Email x72@gmail.comWEF (date) 01,/1,0/2001

Present Address Home No./FlatNo./St./Lane

1L2 Keyatala Road

City/Town/Village KolkataDistrict South 24 pgs

State West BengalP.O. KeyatalaPS Keyata la

Pn 700000Permanent Address As above / lf different pl.

mention detailsGender M a le/Fema le/tra nsge n d e rCaste GeneraI/SC/ST/OBCNationality Indian/otherReligion system generatedADHAR No. Optional optionMaritalstatus Single/Ma rried/Divorce/Lega lly

Se pa rated/Widow/Wid owe rWEF (date) 20/07/2000Blood Group A (+)

Heieht sfit 6"PHlVH lf yes

Mention %of PH/VH

Mark of identification Cast eve

% of basic (forsuspended employeesonlv)

lf yes mention % of basic

WEF Mention efficientUGC uGc-2010ROPA ROPA-2009

WEF 0t/01./2006PAY BAND 5

Pay Stale Applicable ifuGc/1ouGc /ss / RoP A/e8 / so

Band Pay RS.45,000/-Basic (if pay scale) Applicable of

u Gc / 99 / 2010/RO PA 98/s0WEF 02/07 /201,4Grand Pay Rs. 10,000/-WEF 02/07 /201.4Re-emploved status NA

Residence type Own/rentalBeneficiarv Name

Bank A/C 10836586612Bank Name S.B.I

Bank Branch Keyatala

IFSC Code s8tN000816PAN No. AXJPX8O674

Place of Posting Keyatala MahvidyalayaWEF 02/07/2014Time Foremoon / afternoonDeptt. HED

WEF 02/07 /201.4Office of DDO Keyatala MahavidyalayaWEF Svstem generated

Increment allowed Yes

Reason (if incrementis not allowed)

Specify reason

Last increment date 01./07 /201.sNext increment date ot/07 /2016

FAMILY

INFORMATIONName

Relationshio Spouse System generatingDate of Birth o1./02h96eEmployed Yes/No/Re-em ployedMaritalstatus Married/Single

PHlVH NA lf yes detail%of PH As earlier%of YH As earlierHouse No./St./Lane 8 No. Kadamtala Lane,Town/bity KolkataPost Office KadamtalaPolice Station ' KadamtalaDistrict North 24 pgsState West BengalPin 700705Mobile No. 9831011852Email ld v69(Ogmail.comActive flagWBSH Yes/No.Card No. lf yesMonthly income t,75,OOO/-

lf relationship statusrs spouse

State Govt./CentralGovt./PSU

Yes/No.

Service time State Govt./Central Govt./pSU TikEmployee No.HRA Drawn NoHRA amount (ifdrawn)

6,000/-

Distance more than200 Km

No

WBHS Yes/NoCard No. Yes

Qualification details Qualification Svstem seneratedAcademic group/discipline

Science/com me rce/a rts/e ngg.

Name of qualification Svstem eeneratedQualification type Aca dem ic/professio na I

Year of passing r994