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PCH Diag MJ Final19122013 1
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Oracle Advisor Webcast
Program
Current Schedule
Archived Recordings
Doc ID 740966.1
Future Advisor Webcasts
Day, Date, 2004 time p.m. ET Teleconference Access: North America: xxxx International: xxxx Password: Advisor
Payables Upcoming live webcasts and recent recordings:
January 23, 2014: Best Practices for Fixing known data corruptions (Doc ID 1607812.1)
Teleconference Access: VOICESTREAMING IS AVAILABLE Conference ID : 99583974 Toll free Dial In US/Canada : 1866 230 1938 International Toll-Free Numbers (refer Region 2)International Dial In : +44(0)1452 562 665 (UK Dial In) Global Toll-Free Numbers MOS (Doc ID 1148600.1) Current Advisor Webcast Schedule and Archived Download (Doc ID 1455839.1)
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and should not be relied upon in making purchasing decision.
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Question and Answer Instructions (cont)
Best Practices
in Payables
Period Close
KrishnaMohan Joshi
Agenda
Framing the Problem
Overview Of Period Close & Timeline
Key Processes
Close the AP Period
Period Close Helper (PCH Diagnostics) - New
Master GDF Diagnostics (MGD)
Agenda
Recommended Patch Collection (RPC)
Smoother Period Close
Prepare for Period Close
How does the diagnostics help?
DEMO
Q & A
Audience
Business Users who experience exceptions when
closing Oracle Payables
Super Users looking to improve time to close the
Period.
Financial Super Users looking for best practices on
Oracle Payables Period Close
Agenda
Framing the Problem
Overview Of Period Close & Timeline
Key Processes
Close the AP Period
Period Close Helper (PCH Diagnostics) - New
Master GDF Diagnostics (MGD)
Framing the Problem Period closure is dependent on the ability to successfully process and account for your transactions
R12 introduced a new accounting engine, tax engine, payment engine, supplier data model, MOAC, and many other
enhancements
Data anomalies can affect your ability to perform key functions validate invoices calculate tax process payments create accounting perform funds checks etc.
Key Learning
Use best practices when performing Oracle Payables period close in order to avoid delays.
Timely Action exceptions. Resolving silent errors due to data corruption. Proactively eliminate issues by applying patches.
Program Agenda
Framing the Problem
Overview Of Period Close & Timeline
Key Processes
Close the AP Period
Period Close Helper (PCH Diagnostics) - New
Master GDF Diagnostics (MGD)
Overview and Period Close Timeline
Stuck in Period Close
Smoother Period Close
PCH/MGD/RPC
Program Agenda
Framing the Problem
Overview Of Period Close & Timeline
Key Processes
Close the AP Period
Period Close Helper (PCH Diagnostics) - New
Master GDF Diagnostics (MGD)
Program Agenda
Framing the Problem
Overview Of Period Close & Timeline
Key Processes
Close the AP Period
Period Close Helper (PCH Diagnostics) - New
Master GDF Diagnostics (MGD)
Close the AP Period
Close the AP Period Close the AP
Period
Exceptions
Period Close Exception Report (PCER)
Resolve and Close
Diagnostics (PCH/MGD)
Close the AP Period
Period Close Exceptions Report
Program Agenda
Framing the Problem
Overview Of Period Close & Timeline
Key Processes
Close the AP Period
Period Close Helper (PCH Diagnostics) - New
Master GDF Diagnostics (MGD)
Period Close Helper (PCH)
Why do we offer PCH ? Due to the corruptions/defects, period close activity becomes a critical activity as it delays the internal deadlines.
Some transactions in the period close exception report(PCER) remains stuck which leaves you with no option but to
raise an SR.
What do we offer ? PCH aims at providing user a tool to check if any transactions are stuck which might prevent period close. It ensures
that the transactions preventing the period close will be caught in the diagnostics suggesting the next course of action.
Benefits for you ? PCH output gives a clear step by step instructions to fix each transaction identified as period close stopper.
Corruptions are also identified(using MGD) along with the GDFs to fix the data where ever applicable
PCH can also be registered as a concurrent program.
Notes
Obtaining the PCH definition script and SQL wrapper:
R12: Period Close Helper - Diagnostic to Validate Data Before Period Close (Doc ID 1489381.1)
Defining PCH as a concurrent program:
How to Register the Period Close Helper - Diagnostic as a Concurrent Program (Doc ID 1489916.1)
PCH Pro-active Companion for Hassle-free, smoother period close
Program Agenda
Framing the Problem
Overview Of Period Close & Timeline
Key Processes
Close the AP Period
Period Close Helper (PCH Diagnostics) - New
Master GDF Diagnostics (MGD)
Master GDF (MGD)
Why do we offer MGD ? Data corruptions play a vital role in incomplete transactions which delays the key processes.
These data integrity issues need to be fixed to complete key activities in the system.
What do we offer ? MGD will check the transactions you specify for any data issues for which Generic Data Fix (GDF) patches are
available. It can also scan for additional known issues for which a GDF patch is not yet available (Non-GDF).
Benefits for you ? The diagnostic output will point customer to the KM notes available which gives you step-step procedure on how to fix
the data corruption.
MGD can also be registered as a concurrent program.
Program Agenda
Recommended Patch Collection (RPC))
Smoother Period Close
Prepare for Period Close
How does the diagnostics help?
DEMO
Q & A
Recommended Patch Collection (RPC)
Why do we offer RPC ? Over the time a number of very important fixes have been made to the Oracle Payables application.
Many of these fixes affect Critical Business Processes such as Period Close and are observed as reoccurring very
often in the Installed Base
What do we offer ?
Adoption of these important fixes is highly recommended, so consolidating them into a single Recommended Patch
Collection has been done to facilitate this Proactive activity.
Benefits for you ?
RPC will address code fixes for 80% of the corruptions identified.
The RPC is a collection of such recommended patches that was created with the following goals in mind:
Stability, Root Cause Fixes, Compact, Reliable, Granular
Smoother Period Close
Smoother Period Close
PCH
RPC MGD
Firstly: Run Period Close
Helper for smoother period
close
Secondly: Run Master GDF Report (MGD)
Finally: Be proactive and run
Recommended Patch Collection (RPC)
PCH+MGD+RPC A Simple Formula
Prepare for Period Close Key Processes: Run the key processes involved like create accounting, transfer to GL, confirm payments, etc.,
Check and Clear: Run Period Close Helper (PCH) diagnostics and clear the outstanding transactions. MGD can also be included to check for data integrity issues.
Resolve and Close: Follow the instructions to fix the transactions and close the period successfully without missing deadlines.
PCH Understanding the Script Main Package AP_PCLOSE_DETECT_PKG Wrapper SQL script PERIOD_CLOSE.sql
PCH Understanding the Script 1.Period Name and Ledger ID
SQL> BEGIN
ap_pclose_detect_pkg.main_pc(
p_per_name => '',
p_ledger_id => );
END;
2.Period Name, Ledger ID, Ou
SQL> BEGIN
ap_pclose_detect_pkg.main_pc(
p_per_name => '',
p_ledger_id => ,
p_org_ids => '');
END;
3.Period Name, Ledger ID, Master GDF
SQL> BEGIN
ap_gdf_detect_pkg.main_pc(
p_per_name => '',
p_ledger_id => ,
p_super_gdf => 'Y');
END;
PCH Submitting
PCH Examples
How does the diagnostics help?
Avoid Last Minute Hassle
Run the diagnostics anytime during the month and clear the transactions.
Reduce the time needed to Close the Period
The diagnostics solutions for each section allow for faster turn around.
Instant Check on Recommended Patch Collections
RPCs have fixes for 80% of the corruptions identified till today.
Exclude re-occurance of Issues
Keep your system healthy and reduce corruptions from occurring in the future.
Smoother Period Close Experience
Use the Self Help feature which allows for a period close in a more structured way.
No need to contact the DBA
Both functional and technical users can use these diagnostics.
DEMO
References
R12: Period Close Helper - Diagnostic to Validate Data Before Period Close(Doc ID 1489381.1) R12: Master GDF Diagnostic to Validate Data Related to Invoices, Payments, Accounting, Suppliers and EBTax [VIDEO] (Doc ID 1360390.1) How to Register the Period Close Helper - Diagnostic as a Concurrent Program (Doc ID 1489916.1) How to Register the Master GDF Diagnostic as a Concurrent Program (Doc ID 1361255.1) R12.1: Payables Recommended Patch Collection (AP RPC), August 2012 (Doc ID 1397581.1)
Bookmark it Today!
Summary How to avoid delays when performing Oracle
Payables period close ?
Timely Action Exceptions.
How to resolve silent errors due to data corruption.
How to proactively eliminate issues by applying patches.
Period Close Helper (PCH)
Period Close Exceptions Report
Master GDF (MGD)
Recommended Patch Collection (RPC)
Smoother Period Close
What we covered today
Questions & Answers
Top Articles and Community Links R12: Period Close Helper - Diagnostic to Validate Data Before
Period Close(Doc ID 1489381.1)
R12: Master GDF Diagnostic to Validate Data Related to Invoices, Payments, Accounting, Suppliers and EBTax [VIDEO] (Doc ID 1360390.1)
How to Register the Period Close Helper - Diagnostic as a Concurrent Program (Doc ID 1489916.1)
How to Register the Master GDF Diagnostic as a Concurrent Program (Doc ID 1361255.1)
R12.1: Payables Recommended Patch Collection (AP RPC), August 2012 (Doc ID 1397581.1)
Community Link:
Please copy the following AP Community link to your browser, you can ask related questions
even after the session and you will find a link to both of the recording and the PDF material https://communities.oracle.com/portal/server.pt?open=514&objID=224&mode=2&threadid=808608&aggregatorResults=T808608T8443
19T824987&sourceCommunityId=284&sourcePortletId=336&doPagination=true&pagedAggregatorPageNo=1&returnUrl=https%3A%2F
%2Fcommunities.oracle.com%2Fportal%2Fserver.pt%3Fopen%3Dspace%26name%3DCommunityPage%26id%3D10%26psname%3
DOpener%26psid%3D9%26cached%3Dtrue%26in_hi_userid%3D365%26control%3DSetCommunity%26PageID%3D0%26CommunityI
D%3D284%26
You can find the same by navigating to MOS=> Community=> Look for Payables Community => Find a post with title ADVISOR WEBCAST: Best Practices for Payables Period Close
Learn More
About Oracle Support Best Practices www.oracle.com/goto/proactivesupport
Get Proactive in My Oracle Support https://support. oracle.com | Doc ID: 432.1
Get Proactive Blog https://blogs.oracle.com/getproactive/
Ask the Get Proactive Team [email protected]
Available References and Resources to Get Proactive
Thank You!