Pearland Independent School District · TAPR Overview 2 7. 2020. 02. 04. 2 2018-19 Annual Report ... For the District and each Campus in the District 3. 2018-19 District Accreditation

Pearland Independent School District Regular Meeting Tuesday, February 11, 2020 2:30 PM

Agenda of REGULAR MEETING

The Board of Trustees

PEARLAND INDEPENDENT SCHOOL DISTRICT

Notice is hereby given that a Regular Meeting of the Board of Trustees of the Pearland Independent School District will be held on February 11, 2020, beginning at 2:30 PM at 1928 North Main, Pearland, Texas. The subjects to be discussed, considered, or upon which any formal action may be taken are listed below. The items listed in this notice may be taken in any order at the discretion of the Board.

1. Call to Order

2. Establishment of a Quorum

3. Closed Meeting as Authorized by Section 551.001 et seq.of the Government Code -

A. 551.071 - Private Consultation with the Board's Attorney Regarding any Item on the Agenda

B. 551.072 - Discussing purchase, exchange, lease or value of real property

C. 551.074 - Personnel Discussion

1. Employment of Professional and Instructional Personnel

2. Review Resignations

3. Board Evaluation Provided to Superintendent and Board Self-Evaluation

D. 551.076 Considering the Deployment, Specific Occasions for, or Implementation of, Security Personnel or Devices

E. 551.082 -Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel

4. Reconvene in Open Session

5. Public Comment 5:00 PM [Length of time of each not to exceed three (3) minutes]

6. Consider Action on Items Discussed in Closed Session as Listed Under Closed Meeting in this Notice

7. Introductory Remarks/Pledges - Trustee Carbone

A. Such remarks by an individual board member are entirely his or her own and do not necessarily reflect the views or judgment of the Board of Trustees as a whole or the school district. No other members of the board or employees of the school district, or any other person in attendance at the meeting is expected or required to participate in any introductory remarks that are presented.

8. Hearing for the 2018-2019 Texas Academics Performance Report (TAPR) 5

9. Board Recognition (6:30 p.m.)

10. Board Member Committee Update

11. New Business - Consideration of and Possible Action on the Following Consent Agenda: All items under the Consent Agenda are acted upon by one motion. Upon a board member's request, any item on the Consent Agenda shall be moved to the Regular Agenda.

A. Consent Agenda

1. Approve Minutes for the January 21, 2020 Regular Board Meeting 35

2. Approve Adopting the Order Calling for the May 2, 2020 School Board Trustee Election and Canvassing Results of Election

44

3. Approve the Joint Election Agreement and Contract for Election Services with the County Clerk of Brazoria County for the May 2, 2020 Trustee Election

53

4. Approve Budget Amendment #Three (3) 63

5. Approve Offer on Foreclosed Property Not Sold at Public Auction Number 0242-0003-110

68

6. Approve Request for Proposal #20-1219-08 for Motor Vehicle Fuel 75

7. Approve Request for Proposal (RFP) #20000771 for Managed Wide Area Network (WAN) Services with Phonoscope Lightwave, Inc.

80

8. Approve Award of CSP #20-0122-14 for Pearland Junior High East Kitchen Renovation

85

9. Approve Budgeted Purchases that Aggregate $75,000 or More 90

B. Regular Agenda

1. Consider to Approve 2020-2021 District Calendar 118

2. Establishment of a Yearly Board of Trustees Calendar and Board Committee Structure

120

3. Board President’s Proposal for Changes to RegularBoard Meeting Timing and Order of Agenda Items

136

12. Administrative Reports

A. Purchasing Cooperative Fees Report 2019-2020 139

B. Bond Financial Update 141

13. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section:

551.071 Private consultation with the Board's attorney 551.072 Discussing purchase, exchange, lease or value of real property 551.073 Discussing negotiated contracts for prospective gifts or donations 551.074 Discussing personnel or to hear complaints against personnel 551.076 Considering the deployment, specific occasions for, or implementation of,

security personnel or devices 551.082 Considering discipline of a public school child, or complaint or charge against

personnel 551.083 Considering the standards, guidelines, terms or conditions the Board will follow,

or will instruct its representative to follow, in consultation with representative of employee groups

551.084 Excluding witnesses from a hearing

Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed meeting or session, then the final action, final decision, or final vote shall be either:

(a) in the open meeting covered by the Notice upon the reconvening of the public meeting;

or (b) at a subsequent public meeting of the School Board upon notice thereof; as the School

Board shall determine

Certificate of Posting

On the 7th day of February, 2020 this notice was made available to the public on the district website and an original copy of this notice was posted at the school district education support center at 11:00 a.m. on said date.

___________________________ Secretary to Board of Trustees

Meeting Date February 11, 2020

Meeting Type

☒ Regular Meeting

☐ Special Meeting/Workshop

☐ Hearing

Date Submitted: January 30, 2020

Agenda Placement

☒ Public Hearing

☒ Open Session

☐ Executive Session

☐ Recognition

☐ Administrative Report

☐ Consent Agenda

☐ Regular Agenda

☐ Information/Discussion

Subject: Hearing for the 2017-2018 Texas Academic Performance Report (TAPR)

Executive Summary: Texas Education Code Chapter 39 requires each district’s board of trustees to publish an annual report that includes the Texas Academic Performance Report (TAPR), campus performance objectives, a report of violent or criminal incidents, and information received under Texas Education Code §51.403(e) from the Texas Higher Education Coordinating Board. The board of trustees shall hold a hearing for public discussion of the report, and they shall widely disseminate the report within the district. The following link can be used to access the Pearland ISD TAPR report: Pearland ISD TAPR Report During the Board Meeting, a Power Point presentation of the District TAPR report will be presented. Included in the presentation is a review of the STAAR performance data from the 2018 – 2019 school year as well as annual dropout rates and college readiness indicators. The required Report on Violent or Criminal Incidents and Reports of Student Enrollment and Academic Performance After Graduation from High School can be found on the Pearland ISD Website.

Texas Education Code §11.253 requires that each campus improvement plan set objectives based on the TAPR and periodically measure progress toward the performance objectives. These objectives were approved by the local board of trustees and must be included in the published TAPR. Each campus performance objective for testing results is designed to increase performance such that one fifth of the progress towards 100% passing is the annual goal and received Board approval in November, 2019. Consequently, achievement targets vary from campus to campus depending on the increases needed to attain that objective. Campuses with lower scores require greater gains to meet the objectives. 2019-2020 Campus Performance Objectives are posted on the Pearland ISD website.

Director of Testing and Evaluation Ellen Akers will present the information contained the report and give an opportunity for questions/answers with the trustees.

Fiscal Impact: Cost:

☐ Recurring

☐ One-Time

☒ No Fiscal Impact

Funding Source:

☐ General Fund

☐ Grant Funds

☐ Other Funds (Specify)

Fiscal Year:

Amendment Required?

☐ Yes

☐ No

Superintendent’s Recommendation: N/A

Board of Trustees

Agenda Item Information

5

https://rptsvr1.tea.texas.gov/perfreport/tapr/2019/index.htmlhttps://rptsvr1.tea.texas.gov/cgi/sas/broker?_service=marykay&prev_htrefer=https%3A%2F%2Frptsvr1.tea.texas.gov%2Fadhocrpt%2FDisciplinary_Data_Products%2FDAG_Summaries%2FDownload_DAG_District_Summaries.html&agg_level=DISTRICT&school_yr=19&report=01&report_type=html&_debug=0&_program=adhoc.DAG_dynamic_reports.sas&district=020908https://rptsvr1.tea.texas.gov/cgi/sas/broker?_service=marykay&prev_htrefer=https%3A%2F%2Frptsvr1.tea.texas.gov%2Fadhocrpt%2FDisciplinary_Data_Products%2FDAG_Summaries%2FDownload_DAG_District_Summaries.html&agg_level=DISTRICT&school_yr=19&report=01&report_type=html&_debug=0&_program=adhoc.DAG_dynamic_reports.sas&district=020908http://www.txhighereddata.org/index.cfm?objectid=5BFD5120-D971-11E8-BB650050560100A9http://www.txhighereddata.org/index.cfm?objectid=5BFD5120-D971-11E8-BB650050560100A9https://www.pearlandisd.org/cms/lib/TX01918186/Centricity/Domain/68/2019-2020%20Performance%20Objective%20Goals.pdf

Department Submitting: Curriculum and Instruction

Requested By: Ellen Akers, Director of Testing and Program Evaluation

Cabinet Member’s Approval: Dr. Nyla Watson

Board Approval Required: ☐Yes ☒No

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February 11, 2020

2018-2019 Annual ReportPublic Hearing

2018-19 Annual Report

The Texas Academic Performance Reports (TAPR) pull together a wide range of information on the performance of students in each school and district in Texas every year.

Performance is shown disaggregated by student groups, including ethnicity and socioeconomic status.

The reports also provide extensive information on school and district staff, programs, and student demographics.

TAPR Overview

2

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1. 2018-19 Texas Academic Performance Report (PDF TAPR) For the District and each Campus in the District

2. PEIMS Financial Standard Report (2017-18 Financial Actual Report) For the District and each Campus in the District

3. 2018-19 District Accreditation Status

4. Campus Performance Objectives

5. Report on Violent or Criminal Incidents on Campuses

6. Student Performance in Postsecondary Institutions For each High School Campus in the District

7. 2018-19 TAPR Glossary

7 Sections to the Annual Report

3


Compiled by TEA for every district and campus using PEIMS Student Assessment Data

Beginning in 2017-18, TAPR is published in 2 different formats A comprehensive, “dynamic” online data system

Data are added as they become available

A PDF version (the “PDF TAPR”) Only includes major, statutorily-required data points Designed to allow districts to fulfill their public notification

requirements (i.e., the Annual Report)

4

Section 12018-19 Texas Academic Performance Report (TAPR)

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Cover Page 2019 Accountability Letter Grade Rating

District – 93 Rating – Letter grade B Campus – Met standard for all campuses

2019 Special Education Determination Status District Only- Meets requirements

2019 Armed Services Vocational Aptitude Battery (ASVAB) Test District Only 2019 Distinction Designations District Each Campus

5



STAAR Performance All 3 performance rates

Approaches Grade Level or Above Meets Grade Level or Above Masters Grade Level

Reported for Each Assessment All Grades All Subjects All Grades by Subject

Performance data includes results from 2019 Accountability Year

Only includes results for students in the accountability subset Students taking assessments who were enrolled in the district/campus on the

preceding fall snapshot date (last Friday of October)

6

Summer2018EOCs

December2018EOCs

Spring 2019 EOCs and all Grades 3‐8 Assessments(including 1st and 2nd administrations of Grades 5 and 8 Reading

and Math)


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Progress Academic Growth (School Progress Domain)

Prior Year and Student Success Initiative Progress of Prior Year Non-Proficient Students Student Success Initiative (SSI)

Bilingual Education/English as a Second Language Includes performance and progress measures (disaggregated by various

program instructional models) for students identified as current ELs in the 2018-19 school year

7



STAAR Participation Attendance, Graduation, and Dropout Rates

Attendance Rate Annual Dropout Rate (Gr. 7-8 and Gr. 9-12) 4-year Longitudinal Graduation Rates (State and Federal Rates) 5-year Extended Longitudinal Graduation Rates (State) 6-year Extended Longitudinal Graduation Rates (State) Graduation Plan Rates (Longitudinal and Annual)

Graduation Profile

8


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College, Career and Military Readiness (CCMR) CCMR Graduates College Ready Graduates Career/Military Ready Graduates

CCMR-Related Indicators TSIA Results CTE Coherent Sequence Completed and Received Credit for College Prep Courses AP/IB Results SAT/ACT Results

Other Postsecondary Indicators Advanced Dual-Credit Course Completion Graduates Enrolled in Texas Institutions of Higher Education (TX IHE) Graduates in TX IHE Completing One Year Without Enrollment in a

Developmental Education Course

9



Student Information 21,526 Students 1,631 Graduates (Class of 2018)

Staff Information 2,555 Employees

Student Enrollment by Program

10


Program Count PercentBilingual/ESL Education 2,183 10.1%Career & Technical Education 4,923 22.9%Gifted & Talented Education 2,174 10.1%Special Education 2,074 9.6%

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0

10

20

30

40

50

60

70

80

90

100

GR 3 GR 4 GR 5 GR 6 GR 7 GR 8

StateRegionPearland

2019 STAAR 3‐8 Reading PerformancePercent at Approaches Grade Level or Above

2019 STAAR 3-8 Mathematics PerformancePercent at Approaches Grade Level or Above

0

10

20

30

40

50

60

70

80

90

100

GR 3 GR 4 GR 5 GR 6 GR 7 GR 8

StateRegionPearland

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0

10

20

30

40

50

60

70

80

90

100

GR 5 GR 8

StateRegionPearland

2019 STAAR 3-8 Science PerformancePercent at Approaches Grade Level or Above

0

10

20

30

40

50

60

70

80

90

100

GR 8

StateRegionPearland

2019 STAAR 3-8 Social Studies PerformancePercent at Approaches Grade Level or Above

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8

0

10

20

30

40

50

60

70

80

90

100

Grade 4 Grade 7

StateRegionPearland

2019 STAAR 3-8 Writing PerformancePercent at Approaches Grade Level or Above

0

10

20

30

40

50

60

70

80

90

100

Algebra 1 Biology English 1 English 2 US History

StateRegionPearland

2019 STAAR End‐of‐CoursePercent at Approaches Grade Level or Above

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9

0

10

20

30

40

50

60

70

80

90

100

Mathematics Reading Writing Science Social Studies

StateRegionDistrict

2019 STAAR Percent at Approaches Grade Level or AboveAll Grades

All Grade All Subjects by Demographic

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All students

African American

Hispanic White Asian Special Ed

Econ. Dis.

EL

State 77% 66% 73% 86% 93% 45% 70% 69%

PISD 88% 83% 83% 91% 96% 53% 78% 80%

• All minority populations (African American, Hispanic, White, and Asian) outscore ALL students category as compared to all students across Texas.

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0

10

20

30

40

50

60

70

80

90

100

Gr 4 ELA Gr 4 Math

StateRegionPearland

2019 School Progress DomainGrade 4

0

10

20

30

40

50

60

70

80

90

100

Gr 5 ELA Gr 5 Math

StateRegionPearland


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0

10

20

30

40

50

60

70

80

90

100

Gr 6 ELA Gr 6 Math

StateRegionPearland


0

10

20

30

40

50

60

70

80

90

100

Gr 7 ELA Gr 7 Math

StateRegionPearland


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0

10

20

30

40

50

60

70

80

90

100

Gr 8 ELA Gr 8 Math

StateRegionPearland


0

10

20

30

40

50

60

70

80

90

100

ELA 2 Algebra 1

StateRegionPearland

2019 School Progress DomainEnd of Course

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0

10

20

30

40

50

60

Reading Math

State Region Pearland

Progress of Prior Year Non-Proficient Students

25

0

10

20

30

40

50

60

70

80

90

100

Reading Math Writing Science Sociial Studies

StateRegionPearland

2019 Bilingual Education/English Second LanguageSTAAR Performance Rate by Subject – All Grades

Current EL Students

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1.9%2.1%

0.1%0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

State Region District

2018 Annual Dropout Rate (Grades 9-12)2017-2018 School Year

4-Year Longitudinal Graduation Rate (Grades 9-12)Class of 2018 Cohort

4 Year LongitudinalRate


Graduate 90.0 88.9 98.8

GED 0.4 0.5 0.1

Continued HS 3.8 4.0 0.6

Dropped Out 5.7 6.6 0.5

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0

10

20

30

40

50

60

70

80

TSI ELA TSI Math TSI Both Subjects Dual Credit AP/IB Asso Degree


College Ready Graduates – 2018

29


23

24

25

26

27

28

29

2017‐2018


Career/Military Ready Graduates

30

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0

5

10

15

20

25

30

35

40

45

Industry Certification IEP and WorkforceReady

CTE CoherentSequence

US Armed Forces Adv Degree/SPED


Career/Military Ready Graduates

31

0%10%20%30%40%50%60%70%80%90%

100%

English LanguageArts

Mathematics Science Social Studies

StateRegionPearland

AP Results (Examinees >= Criterion)(Grades 11‐12)

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400

500

600

700

800

900

1000

1100

1200

1300

1400

All Subjects English Math


Average SAT Scores

33


0

5

10

15

20

25

30

All Subjects English Math Science


Average ACT Scores

34

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0

5

10

15

20

25

30

35

ELA Mathematics Science Social Studies


Advanced Dual Credit Course Completion (Grades 9-12) 2017-18

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2018-19 HighlightsStudent Performance

High Performing Areas STAAR scores for grades 3

– 8 and STAAR EOC scores were among the highest in the greater Houston area Continued growth in Math,

Science, and Reading Continued growth in

Advanced Placement (AP) and Dual Credit course participation and student performance

Areas of Concern Continue to develop effective

interventions to provide English Language Learners and Special Education students with the skills needed to make expected progress each year Increase the percentage of

students graduating college and career ready Increase the percent of

graduates receiving Associate’s Degrees

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Student Enrollment by Program

2013 2014 2015 2016 2017 2018Bilingual/ESL

6.5% 6.8% 7.6% 8.2% 8.9% 10.1%

CTE 21.6% 24.1% 25.4% 25.2% 23.6% 22.9%Gifted/Talented

7.9% 8.3% 8.3% 8.7% 9.0% 10.1%

Special Education

9.0% 8.8% 8.5% 8.5% 8.5% 9.6%

Student Enrollment

2008 2018African American 17.0% 14.8%Hispanic 24.9% 34.6%White 48.4% 35.5%Native American 0.2% 0.3%Asian 9.5% 11.05Two or More Races Not reported 3.6%Economical Disadvantaged

22.1% 31.4%

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2018 Student Demographics

14.8%

34.6%35.5%

11.0%

3.6%

0.5%

African American

Hispanic

White

Asian

Two or More Races

Other

Class Size Averages by Grade & Subject

State Pearland

Kindergarten 18.9 19.7

Grade 1 18.8 19.4

Grade 2 18.7 19.2

Grade 3 18.9 19.3

Grade 4 19.2 19.7

Grade 5 21.2 23.2

Grade 6 20.4 25

State Pearland

English/LA 16.6 19.5

Foreign Language 18.9 22.4

Mathematics 17.8 20.4

Science 18.9 21.7

Social Studies 19.3 21.7

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2018 Teacher’s Years of Experience

3.6%

26.9%

24.2%

33.8%

11.5%

District

Beginning1‐5 Years6‐10 Years11‐20 YearsOver 20 years

7.0%

28.9%

19.0%

29.3%

15.7%

StateTurnover Rate

For Teachers = 12.4%Turnover Rate

For Teachers = 16.%

Average Teacher Salary

State PearlandBeginning Teachers $47,218 $58,8411‐5 Years Experience $50,408 $56,3396‐10 Years Experience $52,786 $57,98611‐20 Years Experience $56,041 $59,77520 + Years $62,039 $64,472

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2017-18 Actual Financial Data(District)

Receipts Fund Balances Disbursements Program Expenditures Tax Rates 2016 Tax Year State Certified Property

Values Unassigned Fund Balance (% of Total

Budgeted Expenditures)

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2017-18 Actual Financial Data(Each Campus)

Expenditures by Object Expenditures by Function Program Expenditures by

Program

Section 2PEIMS Financial Standard Reports (2017-18 Financial Actual Reports)

Total Revenue & Expenditures

Total RevenuePearland$10,385 per student

State Average$11,729 per student

Total ExpendituresPearland$7,813 per student

State Average$12,536 per student

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Program Expenditures

Program State PearlandRegular 59.82% 59.06%Gifted & Talented 1.01% 3.75%Career & Technical 4.08% 4.79%Students with Disabilities 15.92% 17.49%Accelerated Education 4.42% 3.86%Bilingual 1.60% 0.80%Prekindergarten 2.68% 0.77%


Each year, TEA assigns one of four accreditation statuses to each district in the state:1. Accredited2. Accredited-Warned3. Accredited-Probation4. Not Accredited-Revoked

In assigning an accreditation status to a district, TEA considers Academic accountability ratings Financial accountability ratings Data integrity Program-area deficiencies identified through PBMAS (now called Results Driven

Accountability, or RDA)

The District’s 2018-19 Accreditation Status is: Accredited

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Section 32018-19 District Accreditation Status

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District Accreditation Status 2018 – 2019

The Texas Education Agency awards an accreditation status to each public school district and charter school.

Pearland ISD

ESC 2018 FIRST Rating2018

Accountability Rating

2018 – 2019 Accreditation

Status

4 A ‐Superior A Accredited


Campus Improvement Plans (CIP) Each campus has developed and is implementing a CIP, as required by TEC

§11.253

Each CIP includes performance objectives (approved by the Board) that are based on data analysis and needs assessments – including data reported in annual TAPR reports

Each campus periodically measures progress toward its performance objectives

Updated CIPs (which show each campus’s progress toward meeting its performance objectives) are posted on the district’s website and are available for review at the district’s central office or at the applicable campus

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Section 4Campus Performance Objectives

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Campus Performance Objectives Campus Improvement Plans

o Set performance objectives based on TAPR, ando Periodically measure progress toward those objectives

Campus Performance Objectives are approved by the Board

Campus Performance Objectives for each campus are posted on the district’s website


TEC Section 39.306 requires each district to publish, as part of its Annual Report, a report on violent or criminal incidents that occur at each campus

The report must include Number, rate and type of violent or criminal incidents that occurred on each

campus (to the extent permitted under FERPA) Descriptions of school violence prevention and violence intervention policies

and procedures used to protect students Findings from evaluations (if any) conducted under the Safe and Drug-Free

Schools and Communities Act

The district’s report for the 2018-19 school year is available for review at the district’s central office and at each campus in the district

50

Section 5Report on Violent or Criminal Incidents

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TEC Section 39.306 requires each district to publish, as part of its Annual Report, a report on student performance in postsecondary institutions during the first year enrolled after graduation from high school

These data are compiled by the Texas Higher Education Coordinating Board (THECB)

The most current report is for 2017-18 High School Graduates Student performance is measured by the Grade Point Average (GPA) earned by 2016-17

high school graduates who attended public four-year and two-year institutions of higher education in fiscal year 2018

For each student, the grade points and college-level semester credit hours earned by the student in Fall 2017, Spring 2018, and Summer 2018 are added together and averaged to determine the GPA

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Section 6Student Performance in Postsecondary Institutions

High School Graduates from FY2017Enrolled in Texas Public or Independent Higher Education in FY 2018

Enrolled in TX Public 2‐Year

Enrolled in TX Public 4‐Year

Pearland ISD 26.7% 27.7%Region IV 22.5% 21.2%State 23.7% 21.8%

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Each year, TEA prepares and publishes a TAPR Glossary

The TAPR Glossary provides definitions, describes methodologies, and lists sources for each data point in the TAPR

A Spanish version of the TAPR Glossary is scheduled for release in late spring

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Section 7TAPR Glossary


The District’s TAPR will be posted on the district’s website within 2 weeks after this meeting

Paper copies will also available at the district’s central office and on each campus in the district

For questions or more information, contact:

54

Name Ellen AkersPosition Director of Testing and Program EvaluationPhone 281-485-3203Email [email protected]

Resources and Availability of Annual Report

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Link to TEA Public Webpage Link to TEA’s 2018-19 PEIMS Financial Standards Reports Link to 2017-18 District Financial Actual Reports Link to 2017-18 Campus Financial Reports Link to TEA's District Accreditation Status Webpage Link to THECB Link to 2018-19 Comprehensive Glossary TAPR

Links to References

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Meeting Type

☒ Regular Meeting


☐ Hearing

Date Submitted: February 3, 2020

Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Minutes of the Regular Board Meeting held January 21, 2020

Executive Summary: Minutes of the January 21, 2020 Regular Board Meeting are submitted for your review.


☐ Recurring

☐ One-Time

☒ No Fiscal Impact

Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required

☐ Yes

☒ No

Superintendent Recommendation: That the minutes for the January 21, 2020 Regular Board Meeting be approved as presented.

Department Submitting: Superintendent’s Office

Requested By: John P. Kelly, Ph.D.

Cabinet Member’s Approval: John Kelly, Ph.D.

Board Approval Required: ☒Yes ☐No

Board of Trustees


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January 21, 2020 Regular Board Meeting

Pearland Independent School District Regular Meeting of the Board of Trustees

January 21, 2020

The Board of Trustees of the Pearland Independent School District met in regular session on Tuesday, January 21, 2020 at 4:00 p.m. in the Board Room of the Administrative Offices located at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government Code.

Opening 1.0 After noting that a quorum was present, President Gooden Jr. opened the meeting at 4:10 p.m.

Establishment of a Quorum

2.0 Trustee Charles Gooden Jr., President Trustee Lance Botkin Vice-President (arrived to the meeting at 4:17 pm) Trustee Jeff Barry Trustee Crystal Carbone Trustee Mikael Floyd Trustee Sean Murphy

Members Absent

Trustee Rebecca Decker, Secretary

Closed Session 4.0 – President Gooden Jr. convened the board in Closed Session

at 4:11 p.m. in accordance with Section 551.001 A. Section 551.074 - Personnel Discussion

1. Consider Annual Superintendent Evaluation/Contract/Salary/ Benefits

Open Session 5.0 The board reconvened in open session at 5:07 pm

Executive Council Present Recording Secretary

Deputy Superintendent Ms. Nan Weimer Chief Financial Officer Ms. Jorgannie Carter Senior Assistant Superintendent Mr. Cary Partin Senior Assistant Superintendent Ms. Sonia Serrano Senior Assistant Superintendent Dr. Brenda Waters Senior Assistant Superintendent Dr. Nyla Watson Assistant Superintendent Mr. David Moody Ms. Bobbie Dawson

Public Comment 3.0 – Toshairra Miller, Dawson HS alumni, spoke regarding bias in

the well being of students of color, discrepancy in the implementation of the student dress code and diversity of the district. Jessica Shafer, parent, addressed issues she has with the student dress code and the treatment of students of color. Adrian Carter, Dawson HS student, addressed discrimination in the district and the lack of consistency for all students.

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Eugene Howard, president of Brazoria County NAACP, spoke regarding what the resolution (presented at previous board meetings) is about. Dona Murphy, parent, spoke regarding the incident in Barbers Hill ISD regarding an African American male student’s length of hair. She asked the district to consider how the dress code is being reviewed and implemented. Jason Yoo, parent and pastor, stated he believes the dress code violations hones in on people of color. He also addressed diversity in Pearland and asked the board to find ways for peace and unity.

Closed Session 4.0 – President Gooden Jr. reconvened the board in Closed Session at 5:24 p.m. in accordance with Section 551.001

A. Section 551.071 - Private Consultation with the Board's

Attorney Regarding any Item Listed on the Agenda B. Section 551.072 – Discussing purchase, exchange, lease or

value of real property C. Section 551.074 - Personnel Discussion

1. Employment of Professional and Instructional Personnel 2. Review Resignations 3. Consider Hiring Principal for Rogers Middle School 4. Continued Discussing Annual Superintendent Evaluation/ Contract/Evaluation/Contract/Salary/Benefits

D. Section 551.076 Considering the Deployment, Specific

Occasions for, or Implementation of, Security Personnel or

Devices

E. 551.082 – Consider Discipline of a Public School Child, or

Complaint or Charge Against Personnel

Deputy Superintendent Nan Weimer and Assistant Superintendent David Moody participated in closed session with the board in regards to all items.

Open Session 5.0 - The board reconvened in open session at 6:24 p.m.

A motion was made by Trustee Botkin and seconded by Trustee Floyd that the board accepts and approves the superintendent’s recommendation for Employment of Personnel as presented.

Motion carried 6-0 ABSENT: Secretary Decker

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A motion was made by Trustee Botkin and seconded by Trustee Floyd that the board accept and approve the Superintendent’s recommendation to name Ajunta Thomas, Principal of Rogers Middle School.

Motion carried 6-0 ABSENT: Secretary Decker Ms. Thomas was Introduced to the audience President Gooden Jr. announced that former Rogers Middle School Principal Dr. La’Kesha Vaughn has been named Director of Early Childhood Education.

Introductory Remarks Pledge to American and Texas Flags

7.0 –Trustee Floyd led the Pledge of Allegiance to the American and Texas Flags and asked for a moment of silence. He stated the district is off to a great start in the new year, moving forward in so many areas and that we live in a great school district and community. Trustee Floyd offered condolences to Dr. Kelly on the recent passing of his mother. Boy Scout Troop 464 was in attendance at the meeting.

Board Member Committee Update

8.0 – Trustee Carbone – congratulated Pearland High School Band on their stellar performance in The Rose Parade on January 1, 2020..

Board Recognition 9.0 – The board of trustees recognized the following:

January is Board of Trustees recognition Month Deputy Superintendent Weimer recognized the Pearland ISD Board of Trustees for their dedication and years of service to the district. Students Special Olympics Gold Medal:

50 Meter Freestyle –PHS students Abbey Grage, George Osorio and Jessica Rumbaugh

25 Meter Freestyle PHS student Aidan Maxwell

25 Meter Freestyle Relay - PHS student Rubyn Mendez and DHS student Charles Hansen

25 Meter Backstroke DHS student Fredrik Ramos

25 Meter Backstroke and other swimming events – DHS student Julian Hall and PHS student Julianna

50 Meter Backstroke and other swimming events – DHS student Eldred McGee

Pearland HS Band Proclamation:

Mayor Tom Reid read a Proclamation honoring the Pearland High School Marching Band for their appearance in The Rose Parade. Officers of the band and directors were recognized.

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Staff: 2019 -2020 Meritorious Budget Award (MBA) -

Business Office Community: Holiday Giving – (20+ Children Through Angel Tree):

Lion’s Club of Pearland, Rotary Club of Pearland, Shadycrest Baptist Church, HOPE Church, The Artisst Family and Friends and First United Methodist Church

Consent Agenda President Gooden Jr. asked if members of the board would like to

remove an item from the consent agenda. Trustee Carbone requested to remove:

agenda item10.A.2.

A motion was made by Trustee Floyd and seconded by Trustee Carbone that agenda items 10.A.1 and 10.A.3-10.A.6 of the consent agenda be approved as presented.

Approval of Minutes 10.A.1 – That the minutes for the December 17, 2019 Regular Board

Meeting and December 10, 2019 Special Board Meeting be approved as presented

Cafeteria Serving Lines at Jamison MS

10.A.3 - That the Board of Trustees approves the recommended award to Kommercial Kitchen for RFP #20-1120-01 to provide an updated cafeteria serving line at Sam Jamison Middle School in the amount of $162,334.

Purchases that Aggregate $75,000

10.A. 4 - That the board of trustees approves the recommended single, budgeted purchases exceeding $75,000 as listed in the attached CH Local report.

Bond purchase utilizing BuyBoard Contract #592-19 for Parks and Recreation Equipment and Field Lighting Products with Sturdisteel to purchase the updated seating backs for the reserved section of The Rig in the amount of $335,795 (Fund 617).

Purchase utilizing BuyBoard Contract# 560-18 for Indoor and Outdoor Sports Surfaces, Repair and Renovation with Hellas Construction, Inc. to repair and resurface the track oval at Berry Miller Middle School in the amount of $119,000 (CIP Fund 698).

Security Lockdown Buttons

10.A.5 - That the board of trustees approves the proposal submitted by Preferred Technologies, LLC for CSP# 20-0114-01 to provide

39


district-wide security lockdown buttons in the amount of $453,200 contingent upon Grant receipt.

Investment Policy and Investment Training Providers

10.A.6 –. That the board of trustees approve the investment policy and the list of investment training providers as presented.

Motion on the consent agenda carried 6-0. ABSENT: Secretary Decker

Procurement Card (P-Card) Services

10.A.2 Deputy Superintendent Weimer gave an overview of this agenda item. Trustee Carbon pulled this item to make certain a process is in place for card holders to be accountable for the usage of this card and asked who will be issued a “P” card. CFO Carter responded to the questions presented by members of the board. A request was made by Trustee Carbone that once the guidelines/manual is completed that it be made available to the board. A motion was made by Trustee Carbone and seconded by Trustee Floyd that the Board of Trustees approves the award of RFP #20-1113-01 for Procurement Card Services to J.P. Morgan Chase for the period of January 22, 2020 to January 21, 2025 with the option to renew annually thereafter. Motion carried 6-0 ABSENT: Secretary Decker

Regular Agenda 10-Year Capital Renewal Plan

10.B.1 Ms. Weimer stated based on the direction of the board, administration compiled a 10-Year Capital Renewal Plan (CRP) identifying major capital needs of the district during the 2018-19 fiscal year. The board allocated $10 million to establish a Capital Projects Fund to be used to address the projects identified in the CRP. The CRP Committee comprised of administrators from the Business Office, Maintenance and Operations, Technology, Athletics, Transportation, Fine Arts, CTE, Facilities, and the Bond department met to review and update the plan and establish funding priorities. Level 1 priority projects and the 10-Year plan: Level 1 Priority Projects include:

facilities and grounds (e.g. roof, chiller and HVAC replacements),

vehicle and bus replacements,

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athletic field improvements (structural spray, lighting),

maintenance and operations equipment,

transportation facility replacements (bus wash units), and

fine arts, career and technical education, and other equipment needs.

Discussion followed with CFO Carter answering the questions presented. Trustee Barry asked for a comprehensive priority list for future reference.

A motion was made by Trustee Floyd and seconded by Trustee Barry that the board of trustees approve the list of projects identified as Level 1 Priority in the Capital Renewal Plan.

Motion carried 6-0 ABSENT: Secretary Decker

PISD Stadium Banner Design-Electronic Display Screen

10.B.2 – Deputy Superintendent Weimer stated at the September 2019 meeting, the board approved the Guaranteed Maximum Price (GMP) for the Rig pressbox expansion and façade treatment. The GMP included the cost of large banners as part of the façade treatment. Additionally, after a recommendation by the administration, the board requested that the project team consider adding an electronic display screen to the façade. The LED screen would provide interchangeable graphics (similar to school marquee signs) to highlight the home team on game day and to show upcoming events. PBK Architects representatives Jeff Chapman and Phil Rutter presented designs for the banner graphics and three different sizes for the display screen. Director of Bond Program John Posch and Athletic Director Ben Pardo also participated in the discussion.

A motion was made by President Gooden Jr. and seconded by Trustee Carbone that the board approve the Pearland ISD Stadium banner design per stakeholder approval.

Motion carried 5-0 ---Trustee Barry had stepped away from the meeting. ABSENT: Secretary Decker

A motion was made by Trustee Botkin and seconded by Trustee Barry that the board approve the mid-level option ($525,000) for the digital display screen as presented.

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Motion carried. 5-1 FOR: Trustees Carbone, Murphy, Botkin, Floyd and Barry AGAINST: President Gooden Jr. ABSENT: Secretary Decker Meeting recessed at 8:35 pm and reconvened at 8:45 pm

Administrative Report Counseling Services 11.B.1 – Coordinator of Guidance Services Chenda Moore gave a

presentation regarding different counseling-related programs that serve the social and emotional needs of students. The report augmented previous presentations on this subject at a recent Town Hall Meeting and at the December 2019 Strategic Plan presentation. Also participating in the presentation were counselors:

Jimia Baker (Pearland HS)

Sissie Coe (Challenger Elementary)

Dawn Coryat-Hon (PJH South and PJH West)

Rosie Flores (Magnolia Elementary)

Jessica Frasier (Dawson HS)

Jermaine Dixon (Rogers MS)

Shara Schlitzberger (Dawson HS)

Claudia Sotelo (PACE Center) Vice President Botkin left the meeting at 9:40 pm

Quarterly Investment Report

11.B.2 - In order to comply with Chapter 2256 of the Texas Government Code which is commonly referred to as the Public Funds Investment Act a copy of the Report of Investments was included in the agenda.

Financial Statement Report

11.B –– The Financial Statement Report was presented to provide a Fiscal Year 2019-2020 update as of the six-month period ending December 31, 2019. The report included an Interim Statement of Revenues and Expenditures for all appropriated funds (e.g. General Fund, Food Service Fund, and Debt Service Fund) as well as an Analysis of Tax Revenue and Collections. A copy of the report was included in the agenda.

Closed Session Closed Session 4.0 – President Gooden Jr. again reconvened the board in Closed

Session at 9:51 p.m. in accordance with Section 551.001

F. Section 551.074 - Personnel Discussion

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1 Continued Discussing Annual Superintendent Evaluation/ Contract/Evaluation/Contract/Salary/Benefits

Assistant Superintendent David Moody participated in closed session with the board in regard to the Superintendent’s Evaluation process.

Open Session 5.0 - The board reconvened in open session at 10:39 p.m.

Action on Closed Session

6.0 – Personnel:

A motion was made by Trustee Carbone and seconded by Trustee Murphy to extend the Superintendent’s contract with amendments discussed in closed session to reflect an effective term of July 1, 2020 until June 30, 2023.

Motion carried 4-1 FOR: Trustees Carbone, Murphy, Barry and Gooden Jr. AGAINST: Trustee Floyd ABSENT: Vice President Botkin and Secretary Decker

Adjournment 12. 0 -The meeting adjourned at 10:40 pm

We affirm that these minutes are official, complete and correct.

Charles Gooden Jr.

President

Lance Botkin

Vice President

Date Minutes Approved Date Signed by Officers

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Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Adopting Order Calling School Trustee Election and Canvassing Results of Election

Executive Summary: The attached Election Order is required as stipulated in law. Section 67.003(a) of the Election Code provides that the canvass generally must take place no earlier than the eighth day after the election and no later than the eleventh day after the election date. The canvassing of the election results may take place at a regular board meeting, a board workshop, or a called board meeting. For purposes of conducting the canvass, two members of the governing body constitute a quorum, per Section 67.004(a) of the Code. Position One [1] and Position Two [2] will be on the ballot for the May 2, 2020 election.


☐ Recurring

☒ One-Time

☐ No Fiscal Impact

Funding Source:

☒ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required

☐ Yes

☒ No

Superintendent’s Recommendation: That the board of trustees adopt the Order calling the May 2, 2020 School Board Trustee Election. Further, that the date to canvass this election be set for May 13, 2020.

Department Submitting: Superintendent Office

Requested By: Sheila Vershier, District Election Coordinator

Cabinet Member’s Approval: Dr. John Kelly


Board of Trustees


44

PEARLAND INDEPENDENT SCHOOL DISTRICT

ORDER OF ELECTION

An election is hereby ordered to be held on May 2, 2020, for the purpose of electing one Trustee for each position designated as

Position ONE [1] and Position TWO [2]

On Election Day, a voter may vote at any location listed below:

Home Pct # Polling Place

1 East Annex (Old Walmart), 1524 E Mulberry, Angleton

2 New Precinct 4 Building, 121 N. 10th St, West Columbia

4 Brazoria Library, 620 S Brooks, Brazoria

7 Freeport Library, 410 Brazosport Blvd, Freeport

8 Oyster Creek City Hall

12 Drainage District # 4 Building, 4805 W Broadway, Pearland

14 Sweeny Community Center, 205 W Ashley Wilson Rd, Sweeny

15 Danbury Community Center, 6115 5th St, Danbury

19 Clute City Hall, 108 E Main, Clute

20 Jones Creek Comm House, 7207 Stephen F Austin Rd, Jones Creek

23 Lake Jackson Civic Center, 333 Hwy 332 East, Lake Jackson

24 Richwood City Hall, 1800 N Brazosport Blvd, Richwood

29 Westside Event Center, 2150 Countryplace Pkwy, Pearland

36 Pearland Natatorium, 4141 Bailey Rd, Pearland

38 Surfside Beach City Hall, 1304 Monument Dr, Surfside Beach

39 Alvin Library, 105 S Gordon, Alvin

40 North Annex, 7313 Corporate Dr, Manvel

44 Silverlake Recreation Center, 2715 Southwyck Pkwy, Pearland

46 Tom Reid Library, 3522 Liberty Dr, Pearland

67 Pearland Westside Library, 2803 Business Center Dr, #101, Pearland

*Election Day Locations subject to change

45

For Early Voting, a voter may vote at any location listed below:

Pearland - East Branch Location: Tom Reid Library, 3522 Liberty Drive, Pearland Pearland - West Branch Location: Westside Event Center, 2150 Countryplace Pkwy, Pearland Shadow Creek Branch Location: Pearland Westside Library, 2803 Business Center Drive #101, Pearland Angleton Main Location: East Annex, 1524 East Mulberry, Angleton Alvin Branch Location: Alvin Library, 105 S. Gordon, Alvin Brazoria Branch Location: Brazoria Library, 620 South Brooks, Brazoria Freeport Branch Location: Freeport Library, 410 Brazosport Boulevard, Freeport Lake Jackson Branch Location: Lake Jackson Library, 250 Circle Way, Lake Jackson Manvel Branch Location: North Annex, 7313 Corporate Drive, Manvel Sweeny Branch Location: Sweeny Community Center, 205 West Ashley Wilson Road, Sweeny West Columbia New Precinct 4 Building, 121 N. 10th St, West Columbia

Personal appearance times and dates for Early Voting locations:

Monday, April 20 ~ Friday, April 24 - 8:00 a.m. to 5:00 p.m. Saturday, April 25 - 7:00 a.m. to 7:00 p.m. Monday, April 27 ~ Tuesday, April 28 - 7:00 a.m. to 7:00 p.m. Applications for ballots by mail should be mailed to be received no later than the close of business [5:00 pm] April 27, 2020: Applications should be mailed to: Joyce Hudman, County Clerk

111 East Locust , Suite 200 Angleton, Texas 77515-4654

Issued this 11TH day of February, 2020. _______________________________________ _____________________________________ Charles Gooden, Jr., President Jeff Barry, Member _______________________________________ _____________________________________ Lance Botkin, Vice-President Crystal Carbone, Member ______________________________________ _____________________________________ Rebecca Decker, Secretary Sean Murphy, Member ______________________________________ Mikael Floyd, Member

Pearland Independent School District Order of Election

February 11, 2020 Page Two

46

DISTRITO ESCOLAR INDEPENDIENTE de PEARLAND ORDEN DE ELECCIÓN

Por la presente se ordena una elección el día 2 de mayo, 2020, con el propósito de elegir un oficial administrativo para las siguientes posiciones:

Posición UNO [1] y Posición DOS [2]

En el día de las elecciones, un votante puede votar en cualquier ubicación mencionado abajo:

Distrito electoral Centro de votación





















47

Para Votación Adelantada, los votantes podrán votar en cualquiera de las ubicaciones nombradas abajo:

Este de Pearland: Tom Reid Library, 3522 Liberty Drive, Pearland

Oeste de Pearland: Westside Event Center, 2150 Countryplace Pkwy, Pearland

Shadow Creek: Pearland Westside Library, 2803 Business Center Drive #101, Pearland ISD

Angleton Main Location: East Annex, 1524 East Mulberry, Angleton Alvin Branch Location: Alvin Library, 105 S. Gordon, Alvin Brazoria Branch Location: Brazoria Library, 620 South Brooks, Brazoria Freeport Branch Location: Freeport Library, 410 Brazosport Boulevard, Freeport Lake Jackson Branch Location: Lake Jackson Library, 250 Circle Way, Lake Jackson Manvel Branch Location: North Annex, 7313 Corporate Drive, Manvel

Sweeny Branch Location: Sweeny Community Center, 205 West Ashley Wilson Road, Sweeny West Columbia New Precinct 4 Building, 121 N. 10th St, West Columbia Horario y fechas de Votación Adelantada en persona son:

Fechas: Horario: Lunes, 20 de abril – viernes, 24 de abril 8:00 a.m. a 5:00 p.m. Sábado, 25 de abril 7:00 a.m. a 7:00 p.m.

Lunes, 27 de abril – viernes, 28 de abril 7:00 a.m. a 7:00 p.m.

Las solicitudes para boletas de Votación Adelantada deberán recibirse para el día 27 de abril de 2020, antes de las 5:00 p.m.

Las solicitudes deberán ser enviadas por correo a la siguiente dirección:

Joyce Hudman, County Clerk

111 East Locust, Suite 200

Angleton, Texas 77515 - 4654

Emitido el día 11 de febrero de 2020.

_______________________________________ _____________________________________ Charles Gooden, Jr., President Jeff Barry, Member

_______________________________________ _____________________________________ Lance Botkin, Vice-President Crystal Carbone, Member

______________________________________ _____________________________________ Rebecca Decker, Secretary Sean Murphy, Member

______________________________________ Mikael Floyd, Member

Distrito Escolar Independiente de Pearland Orden de Elección

11 de febrero de 2020 página dos

48

Pearland Independent School District

NOTICE OF ELECTION

To the registered voters of Pearland Independent School District, Pearland, Texas: Notice is hereby given that the polling places listed below will be open from 7:00 a.m. to 7:00 p.m. on May 2, 2020, for voting in a general election to elect one trustee for each position designated as:

Position ONE [1] and Position TWO [2]

On Election Day, a voter may vote at any location listed below:

Home Pct # Polling Place





















*Election Day Locations subject to change

49

For Early Voting, a voter may vote at any location listed below:

Pearland - East Branch Location: Tom Reid Library, 3522 Liberty Drive, Pearland Pearland - West Branch Location: Westside Event Center, 2150 Countryplace Pkwy, Pearland Shadow Creek Branch Location: Pearland Westside Library, 2803 Business Center Drive #101, Pearland Angleton Main Location: East Annex, 1524 East Mulberry, Angleton Alvin Branch Location: Alvin Library, 105 S. Gordon, Alvin Brazoria Branch Location: Brazoria Library, 620 South Brooks, Brazoria Freeport Branch Location: Freeport Library, 410 Brazosport Boulevard, Freeport Lake Jackson Branch Location: Lake Jackson Library, 250 Circle Way, Lake Jackson Manvel Branch Location: North Annex, 7313 Corporate Drive, Manvel Sweeny Branch Location: Sweeny Community Center, 205 West Ashley Wilson Road, Sweeny West Columbia New Precinct 4 Building, 121 N. 10th St, West Columbia

Personal appearance times and dates for Early Voting locations:

Monday, April 20 ~ Friday, April 24 - 8:00 a.m. to 5:00 p.m. Saturday, April 25 - 7:00 a.m. to 7:00 p.m. Monday, April 27 ~ Tuesday, April 28 - 7:00 a.m. to 7:00 p.m. Applications for ballots by mail should be mailed to be received no later than the close of business [5:00 pm] April 27, 2020: Applications should be mailed to: Joyce Hudman, County Clerk

111 East Locust , Suite 200 Angleton, Texas 77515-4654

Issued this 11TH day of February, 2020. ______________________________________ Charles Gooden, Jr., President Board of Trustees Pearland Independent School District

50

Distrito Escolar Independiente de Pearland AVISO DE LA ELECCIÓN

A los votantes registrados del Distrito Escolar Independiente de Pearland, Texas: El aviso se da por este medio, que los centros de votación enumerados abajo estarán abiertos de las 7:00 A.M. a las 7:00 P.M., el día 2 de mayo 2020, para votación en la elección general para elegir un oficial administrativo para las siguientes posiciones:

Posición UNO [1] y Posición DOS [2]

En el día de las elecciones, un votante puede votar en cualquiera ubicación mencionada abajo:

Distrito electoral Centro de votación





















51

Para Votación Adelantada, los votantes podrán votar en cualquiera de las ubicaciones nombradas abajo:

Este de Pearland: Tom Reid Library, 3522 Liberty Drive, Pearland

Oeste de Pearland: Westside Event Center, 2150 Countryplace Pkwy, Pearland

Shadow Creek: Pearland Westside Library, 2803 Business Center Drive #101, Pearland ISD

Angleton Main Location: East Annex, 1524 East Mulberry, Angleton Alvin Branch Location: Alvin Library, 105 S. Gordon, Alvin Brazoria Branch Location: Brazoria Library, 620 South Brooks, Brazoria Freeport Branch Location: Freeport Library, 410 Brazosport Boulevard, Freeport Lake Jackson Branch Location: Lake Jackson Library, 250 Circle Way, Lake Jackson Manvel Branch Location: North Annex, 7313 Corporate Drive, Manvel

Sweeny Branch Location: Sweeny Community Center, 205 West Ashley Wilson Road, Sweeny West Columbia New Precinct 4 Building, 121 N. 10th St, West Columbia

FECHAS Y HORARIO DE VOTACIÓN ADELANTADA EN PERSONA:

Fechas: Horas: Lunes, 20 de abril – viernes, 24 de abril 8:00 a.m. a 5:00 p.m. Sábado, 25 de abril 7:00 a.m. a 7:00 p.m.

Lunes, 27 de abril – viernes, 28 de abril 7:00 a.m. a 7:00 p.m.

Las solicitudes para boletas de votación deberán recibirse para el día 27 de abril de 2020, antes de las 5:00 p.m.

Las solicitudes deberán ser enviadas por correo a la siguiente dirección:

Joyce Hudman, County Clerk 111 East Locust , Suite 200

Angleton, Texas 77515-4654

Emitido el día 11 de febrero de 2020. _______________________________________________ Charles Gooden, Jr., Presidente de la Mesa Directiva del Distrito Escolar Independiente de Pearland

52

Meeting Date: February 11, 2020

Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve the Joint Election Agreement and Contract for Election Services with the County Clerk of Brazoria County for the May 2, 2020 Trustee Election

Executive Summary: House Bill 1 of the 79th Legislature, 3rd Called Session, 2006, require school board elections to be held jointly with either an election for city officials or a general election for state and county officers using the same polling places as those other elections. Pearland ISD has the opportunity to participate in the countywide joint election to be held on May 2, 2020. Pearland ISD may participate in this election conducted and supervised by officials of Brazoria County in accordance with Section 31.092(a) of the Texas Election Code.


☐ Recurring

☒ One-Time

☐ No Fiscal Impact

Funding Source:

☒ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the board of trustees approve the Joint Election Agreement and Contract for Election Services between Pearland ISD and the County Clerk of Brazoria County which allows the officials of Brazoria County to conduct and supervise the May 2, 2020 Trustee Election.

Department Submitting: Business Office/Election Coordinator

Requested By: Jorgannie Carter/Sheila Vershier

Cabinet Member’s Approval: Dr. John Kelly


Board of Trustees


53

1

JOINT CONTRACT FOR ELECTION SERVICES THIS CONTRACT (this “Agreement”) is made effective as of the Effective Date (as defined below), by and between the PEARLAND INDEPENDENT SCHOOL DISTRICT, TEXAS, acting by and through its governing body, hereinafter referred to as “ Political Subdivision,” and County Clerk of Brazoria County, Texas, hereinafter referred to as “County,” and by authority of Section 31.092(a), Texas Election Code, and Chapter 791, Texas Local Government Code, for the conduct and supervision of the Political Subdivision’s election to be held on MAY 2, 2020. Political Subdivision and County may be referred to individually as a “Party” and collectively as “the Parties.”

This contract is made by and between the PEARLAND INDEPENDENT SCHOOL DISTRICT, TEXAS, acting by and through its governing body, hereinafter referred to as “Political Subdivision,” and the County Election Officer of Brazoria County, defined by statute as the County Clerk through the authority set forth in Texas Election Code §§31.091 and 31.092. The purpose of this contract is for the performance of election services as authorized by statute. This contract shall serve as the general contract for each election for which the Political Subdivision requests the assistance of the County Clerk. Provisions specific to each particular election will be included as an attachment to the original contract. Political Subdivision and County Clerk may be referred to individually as “Party” or collectively as “Parties.”

RECITALS

The County Clerk has care, custody, and control over the electronic voting system, the Hart

InterCivic Verity Voting System (Version 6.1), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122, as amended, and is compliant with the accessibility requirements set forth by Texas Election Code Section 61.012. Political Subdivision desires to use the electronic voting system and to compensate the County Clerk for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code.

NOW, THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows:

I. ADMINISTRATION

The Parties agree to hold a “Joint Election” in accordance with Chapter 271 of the Texas Election Code and this Agreement. The County Clerk shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this Agreement. Political Subdivision agrees to pay County Clerk for equipment, supplies, services, and administrative costs as provided in this Agreement. The County Clerk shall serve as the administrator for the Joint Election; however, the Political Subdivision shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The County Clerk shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of the Political Subdivision.

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2

It is understood that other political subdivisions may wish to participate in the use of the electronic voting system and polling places, and it is agreed that the County Clerk may enter into other joint election agreements and contracts for election services for those purposes on terms and conditions set forth in the Election Code. Political Subdivision agrees that County Clerk may enter into joint election agreements with other political subdivisions that may have territory located partially or wholly within the boundaries of Political Subdivision, and, in such case, all parties sharing common territory shall share a joint ballot on the electronic voting system at the applicable polling places. In such cases, total costs shall be divided among the participants.

At each polling location, joint participants shall share voting equipment and supplies to the

extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap.

II. LEGAL DOCUMENTS

Political Subdivision shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code or Political Subdivision’s governing body, charter, or ordinances. With reference to publications, the County Clerk will publish the “Notice of Test of Automatic Tabulating Equipment” and the “Notice of Election.” If a Political Subdivision is holding any type of Special Election, the Political Subdivision may have to publish their own “Notice of Election” in order to meet additional requirements. Please advise the County Clerk’s Elections Office if the Political Subdivision must publish a separate notice so the Political Subdivision’s notice is not included in the Notice published by the County Clerk.

Preparation of the necessary materials for notices and the official ballot shall be the

responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the County Clerk’s Election Department.

III. STATUTORY COMPLIANCE

Political subdivisions shall follow all applicable State and Federal laws related to elections, including, but not limited to, Section 52.072 of the Election Code, which states in part, “A proposition shall be printed on the ballot in the form of a single statement…” Failure to do so may prohibit the political subdivision’s participation in a Joint Election.

IV. VOTING LOCATIONS The County Clerk’s Election Office shall select and arrange for the use of and payment for all election day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by the county. The proposed voting locations are listed in Attachment “A” of this agreement. In the event a voting location is not available, the Elections Department will arrange for use of an alternate location with the approval of the Political

55

3

Subdivision. The Elections Department shall notify the Political Subdivision of any changes from the locations listed in Attachment “A”.

If polling places for the joint election in Attachment “A” are different from the polling place(s) used by Political Subdivision in its most recent election, Political Subdivision agrees to post a notice no later than the date of the election described in Attachment “A”, at the entrance to any previous polling places in the jurisdiction, stating that the polling location has changed, and stating the political subdivision’s polling place name(s) and address(s) in effect for the election described in Attachment “A”. Any changes in voting location from those that were used in the most recent COUNTYWIDE JOINT election will be posted by the County Clerk’s Election Office.

V. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL

The Brazoria County Commissioners Court shall be responsible for the appointment of the presiding judge and alternate judge for each polling location in accordance with Chapter 32 of the Texas Election Code. In the event an emergency appointment is necessary, appointment shall be made in accordance with Election Code §32.007, which authorizes the presiding officer of the Brazoria County Commissioners Court to make an emergency appointment. Should that officer not be available, the County Clerk’s office shall make emergency appointments of election officials. Upon request by the County Clerk, Political Subdivision agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish).

The County’s Elections Department shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to ensure that all election judges appointed for the Joint Election are eligible to serve.

The County Clerk shall arrange for the training and compensation of all election judges and clerks. The Elections Department shall arrange for the date, time, and place for the presiding election judge to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Department notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint.

Each election judge will receive compensation at an hourly rate of $12.00. Each election clerk will receive compensation at an hourly rate of $10.00. The election judge will receive an additional sum of $25.00 for picking up the election supplies prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. All judges and clerks who attend training will be compensated at an hourly rate of $8.00 as compensation for same.

It is agreed by all Parties that at all times and for all purposes hereunder, all election judges,

clerks, and all other personnel involved in this election are temporary part-time employees subject only to those benefits available to such employees.

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VI. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT

The County Clerk Elections Department shall arrange for all election supplies and voting equipment including, but not limited to, official ballots, sample ballots, voter registration lists, and all forms, signs and other materials used by the election judges at the voting locations. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The County Clerk Elections Department shall provide the necessary voter registration information, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. If special maps are needed for a particular Political Subdivision, the County Clerk Election Department will order the maps and pass that charge on to that particular Political Subdivision.

Political Subdivision shall furnish the County Clerk a list of candidates and/or propositions

showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority’s ballot is to be printed). THE POLITICAL SUBDIVISION SHALL ALSO PROVIDE A COPY OF EACH CANDIDATE’S APPLICATION TO THE COUNTY CLERK ELECTIONS OFFICE. This list shall be delivered to the County Clerk Elections Department as soon as possible after ballot positions have been determined by each of the participating authorities. Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority’s candidates and/or propositions.

VII. EARLY VOTING

The Parties agree to conduct joint early voting and to appoint the County Clerk as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Political Subdivision agrees to appoint the County Clerk’s permanent county employees as deputy early voting clerks. The Parties further agree that each Early Voting Location will have an “Officer in Charge” who will receive compensation at an hourly rate of $12.00. The clerks at each location will receive compensation at an hourly rate of $10.00. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment “B” of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any one of the joint early voting locations.

As Early Voting Clerk, the County Clerk shall receive applications for early voting ballots to be voted by mail in accordance with Chapter 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the Political Subdivision shall be forwarded immediately by fax or courier to the Elections Department for processing.

The County Clerk Elections Department shall, upon request, provide the Political Subdivision a copy of the early voting report on a daily basis and a cumulative final early voting report following the election.

VIII. EARLY VOTING BALLOT BOARD

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The County Clerk shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the County Clerk Elections Department, shall appoint two or more additional members to constitute the EVBB. The County Clerk Elections Department shall determine the number of EVBB members required to efficiently process the early voting ballots.

IX. CENTRAL COUNTING STATION AND ELECTION RETURNS

The County shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement.

The participating authorities hereby, in accordance with Section 127.002, 127.003, and

127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Lisa Mujica Alternate Counting Station Manager: Brandy Pena Tabulation Supervisor: Susan Cunningham Alternate Tabulation Supervisor: Patricia DeVille Presiding Judge: Tamara Reynolds Alternate Presiding Judge: Dottie Cornett The County Clerk Elections Department will prepare the unofficial canvass reports after all

precincts have been counted, and will deliver a copy of the unofficial canvass to the Political Subdivision as soon as possible after all returns have been tabulated. All participating authorities shall be responsible for the official canvass of their respective elections.

The County Clerk Elections Department shall be responsible for conducting the

post-election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State’s Office.

The County Clerk Elections Department shall submit all Cities’ precinct by precinct returns to

the Texas Secretary of State’s Office electronically. The County Clerk Elections Department shall post all election night results to County

website on election night. http://www.Brazoriacountyvotes.com.

X. ELECTION EXPENSES AND ALLOCATION OF COSTS

The Parties agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared. The County participates in “Vote Centers,” therefor all political subdivisions can vote at any location.

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It is agreed that the normal rental rate charged for the County’s voting equipment used on election day shall be calculated per polling locations and among the participants utilizing each polling location. (See “Exhibit 1” for rental rates.) Total cost will be calculated, and then multiplied by the Political Subdivisions percentage number of registered voters or with the minimum of $1500.00, for those with lesser amount.

Costs for Early Voting by Personal Appearance will also be charge with the same formula

as Election Day. Those political subdivisions with the percentage of registered voters less than amount equal to $1500.00 charged will be a minimum amount of $1500.00.

Political Subdivision contracting for a runoff shall be responsible for all associated costs.

XI. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION

Political Subdivision may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code, or should it be later ruled that the election is not needed. Political Subdivision is fully liable for any expenses incurred by County Clerk on behalf of the Political Subdivision. Any monies deposited with the county by the withdrawing authority shall be refunded, minus the aforementioned expenses.

XII. RECORDS OF THE ELECTION

The County Clerk is hereby appointed general custodian of the voted ballots and all records

of the Joint Election as authorized by Section 271.010 of the Texas Election Code.

Access to the election records shall be available to each participating authority, as well as to the public, in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the County Clerk or at an alternate facility used for storage of county records. The County Clerk Elections Department shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable.

Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the County Clerk shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the County Clerk any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority.

XIII. RECOUNTS

A recount may be obtained as provided by Title 13 of the Texas Election Code. Political

Subdivision agrees that any recount shall take place at the offices of the County Clerk and that the County Clerk shall serve as Recount Supervisor and the Political Subdivision’s official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator.

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The County Clerk Elections Department agrees to provide advisory services to the Political Subdivision as necessary to conduct a proper recount and cost of the recount depends on the size of the election and number of precincts to be recounted.

XIV. MISCELLANEOUS PROVISIONS

1. It is understood that to the extent space is available, that other districts and political subdivisions may wish to participate in the use of the election equipment and voting places; it is agreed that the County Clerk may contract with such other districts or political subdivisions for such purposes, and that in such event, there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities.

2. The County Clerk shall file copies of this document with the County Treasurer and the County Auditor in accordance with Section 31.099 of the Texas Election Code.

3. In the event that legal action is filed contesting the Political Subdivision’s election under Title 14 of the Texas Election Code, Political Subdivision shall choose and provide, at its own expense, legal counsel for the County, the County Clerk, and additional election personnel as necessary.

4. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code; however, any action taken is subject to any immunity provided by statute or common law to governmental entities. For purposes of this contract, the County Clerk’s office is acting as a governmental entity covered by any immunity available to Brazoria County.

5. The parties agree that under the Constitution and laws of the State of Texas, neither Brazoria County nor Political Subdivision can enter into an agreement whereby either party agrees to indemnify or hold harmless another party; therefore, all references of any kind, if any, to indemnifying or holding or saving harmless for any reason are hereby deleted.

6. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazoria County, Texas.

7. In the event of one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or un

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