Pearland Independent School District

Pearland Independent School District Regular Meeting Tuesday, November 13, 2018 3:30 PM

Agenda of REGULAR MEETING

The Board of Trustees

PEARLAND INDEPENDENT SCHOOL DISTRICT

Notice is hereby given that a Regular Meeting of the Board of Trustees of the Pearland Independent School District will be held on November 13, 2018, beginning at 3:30 PM at 1928 North Main, Pearland, Texas. The subjects to be discussed, considered, or upon which any formal action may be taken are listed below. The items listed in this notice may be taken in any order at the discretion of the Board.

1. Call to Order

2. Establishment of a Quorum

3. Workshop

A. Early High School Start Times (Continuing Discussion)

4. Public Comment [Length of time of each not to exceed five (5) minutes]

5. Closed Meeting as Authorized by Section 551.001 et seq.of the Government Code -

A. 551.071 - Private Consultation with the Board's Attorney about any Item Listed on the Agenda

B. 551.072 - Discussing purchase, exchange, lease or value of real property

C. 551.074 - Personnel Discussion

1. Employment of Professional and Instructional Personnel

2. Review Resignations

D. 551.076 Considering the Deployment, Specific Occasions for, or Implementation of, Security Personnel or Devices

E. 551.082 -Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel

6. Reconvene in Open Session

7. Consider Action on Items Discussed in Closed Session as Listed Under Closed Meeting in this Notice

8. Introductory Remarks/Pledges -Trustee Crystal Carbone

A. Such remarks by an individual board member are entirely his or her own and do not necessarily reflect the views or judgment of the Board of Trustees as a whole or the school district. No other members of the board or employees of the school district, or any other person in attendance at the meeting is expected or required to participate in any introductory remarks that are presented.

9. Board Member Committee Update

10. Board Recognition - (6:15 p.m.)

11. New Business - Consideration of and Possible Action on the Following Consent Agenda: All items under the Consent Agenda are acted upon by one motion. Upon a board member's request, any item on the Consent Agenda shall be moved to the Regular Agenda.

A. Consent Agenda

1. Approve Minutes of Regular Board Meeting, October 9, 2018 5

2. Approve Offer on Foreclosed Property Not Sold at Public Auction Number 2210-0243-000

14

3. Approve Dedication of Three Utility Easements Required for the 2016 Bond Project at Turner College and Career High School

22

4. Approve the 2018 Certified Tax Roll 30

5. Approve TASB Resolution to Approve Examinations for Acceleration or to Earn Credit, the Credit-by-Examination Audit Process and Approve Examinations for Credit for Students in Grades 6-12 Who Have Had Prior Instruction (EHDB).

34

6. Approve Copier Contract with Dahill through Choice Partners Cooperative Contract #17/026KH-10

38

B. Regular Agenda

1. Consider to Approve the 2017-2018 Audited Financial Statements 42

2. Consider to Approve Pay Increase for Bus Drivers and Budget Amendment 51

12. Administrative Reports

A. Report on Campus Accountability Plans 53

B. Quarterly Investment Report 71

C. Updated Fall Report on 2016-2020 Pearland ISD Strategic Plan 78

13. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section:

551.071 Private consultation with the Board's attorney 551.072 Discussing purchase, exchange, lease or value of real property 551.073 Discussing negotiated contracts for prospective gifts or donations 551.074 Discussing personnel or to hear complaints against personnel 551.076 Considering the deployment, specific occasions for, or implementation of,

security personnel or devices 551.082 Considering discipline of a public school child, or complaint or charge against

personnel 551.083 Considering the standards, guidelines, terms or conditions the Board will follow,

or will instruct its representative to follow, in consultation with representative of employee groups

551.084 Excluding witnesses from a hearing

Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed meeting or session, then the final action, final decision, or final vote shall be either:

(a) in the open meeting covered by the Notice upon the reconvening of the public meeting; or

(b) at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall determine

Certificate of Posting

On the 9th day of November, 2018 this notice was made available to the public on the district website and an original copy of this notice was posted at the school district education support center at 11:00 a.m. on said date.

___________________________ Secretary to Board of Trustees

Meeting Date November 13, 2018

Meeting Type

☐ Regular Meeting

☐ Special Meeting/Workshop

☐ Hearing

Date Submitted: October 25 2018

Agenda Placement

☐ Public Hearing

☒ Open Session

☐ Executive Session

☐ Recognition

☐ Administrative Report

☒ Consent Agenda

☐ Regular Agenda

☐ Information/Discussion

Subject: Approve Minutes of the October 9, 2018 Regular Board Meeting

Executive Summary: Minutes of the October 9, 2018 Regular Board Meeting are submitted for your review.

Fiscal Impact: Cost:

☐ Recurring

☐ One-Time

☒ No Fiscal Impact

Funding Source:

☐ General Fund

☐ Grant Funds

☐ Other Funds (Specify)

Fiscal Year:

Amendment Required

☐ Yes

☐ No

Superintendent Recommendation: That the minutes for the October 13, 2018 Regular Board Meeting be approved as presented.

Department Submitting: Superintendent’s Office

Requested By: John P. Kelly, Ph.D.

Cabinet Member’s Approval: John Kelly, Ph.D.

Board Approval Required: ☒Yes ☐No

Board of Trustees

Agenda Item Information

5

October 9, 2018 Regular Board Meeting

Pearland Independent School District Regular Meeting of the Board of Trustees

October 9, 2018

The Board of Trustees of the Pearland Independent School District met in regular session on Tuesday, October 9, 2018 at 5:00 p.m. in the Board Room of the Administrative Offices located at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government Code.

Opening 1.0 After noting that a quorum was present, President Decker opened the meeting at 5:01 p.m.

Establishment of a Quorum

2.0 Trustee Rebecca Decker, President Trustee Charles Gooden Jr, Vice-President Trustee Jeff Barry, Secretary Trustee Lance Botkin (arrived to the meeting at 5:06 pm) Trustee Crystal Carbone Trustee Mikael Floyd Trustee Sean Murphy (arrived to the meeting at 5:02 pm)

Members Absent

All present

Public Comment 3.0 – Ms. Carol Harris, parent, addressed the student dress code, advanced academics and advocated for Junior High Math Pathway B to be re-instated. Ms. Tajuana Herrell, addressed the add/drop policies at Pearland High School.

Closed Session 4.0 – President Decker convened the board in Closed Session at 5:13 p.m. in accordance with Section 551.001

A. Section 551.071 - Private Consultation with the Board's Attorney Regarding any Item Listed on the Agenda

B. Section 551.072 – Discussing purchase, exchange, lease or value of real property

C. Section 551.074 - Personnel Discussion 1. Employment of Professional and Instructional Personnel 2. Review Resignations

D. Section 551.076 Considering the Deployment, Specific

Occasions for, or Implementation of, Security Personnel or

Devices

E. 551.082 – Consider Discipline of a Public School Child, or

Complaint or Charge Against Personnel

Superintendent Dr. John Kelly participated in closed session with board in regards to all items.

6


Assistant Superintendent David Moody participated in closed session with the board in regards to all items.

Open Session 5.0 - The board reconvened in open session at 6:22 p.m.

Executive Council Present Recording Secretary

Superintendent Dr. John Kelly Chief Financial Officer Ms. Jorgannie Carter Senior Assistant Superintendent Mr. Cary Partin Senior Assistant Superintendent Ms. Sonia Serrano Senior Assistant Superintendent Dr. Brenda Waters Senior Assistant Superintendent Dr. Nyla Watson Assistant Superintendent Mr. David Moody Ms. Bobbie Dawson

Action on Closed Session

6.0 – Personnel:

A motion was made by Vice President Gooden Jr. and seconded by Trustee Carbone that the board accepts and approves the superintendent’s recommendation for Employment of Personnel as presented.

Motion carried 7-0.

Introductory Remarks Pledge to American and Texas Flags

7.0 –Trustee Floyd led the Pledge of Allegiance to the American and Texas Flags and asked for a moment of silence. He acknowledged the recent passing of Mr. Preston Bullard: a teacher, coach, principal, Superintendent of Pearland ISD and member and President of the Pearland ISD Board of Trustees . Trustee Floyd expressed words of praise and asked for a moment of silence to honor the legacy of Mr. Bullard. Trustee Floyd then opened the floor for board members to share their thoughts. Trustees voiced their praise for Mr. Bullard’s many contributions.

Board Recognition 10.0 – The board of trustees recognized the following: Students Livestock Show & Career Expo

PHS: Regan DeBorde, Emily Albright, Matthew Sandoval, Caitlin Gunnin, Alaina Scott and Emily Kinane

DHS: Nicole Coker, Nadhisha Edward, Katie Gu, and Bailee Anderson

TCCHS: Mikayla Plummer, Zachary Wagoner and Haylie Nichole Hecox

Community

Dyslexia Awareness Month:

7


Mayor Tom Reid presented a proclamation to the chair of the Dyslexia Awareness committee deeming October as Dyslexia Awareness Month in Pearland.

Pearland Area Citizens Corps, Inc –

Contributions for student CPR training. Constable Buck Stevens presented a check to Pearland ISD

PUBLIC HEARING FIRST Report 8.0 – President Decker opened the hearing at 6:49 pm.

In accordance with Texas Administrative Code, Title 19, §109.1005, school districts are required to report information and financial accountability ratings to parents and taxpayers. Each school district and open-enrollment charter school is required to prepare and distribute an annual financial management report and the public must be provided an opportunity to comment on the report at a public hearing.

Dr. Kelly announced that Pearland ISD received the rating of “A” for Superior Achievement under Schools FIRST (Financial Accountability Rating System of Texas) for the 2017-2018 rating year based on school year 2016-2017 data. “A” for Superior Achievement is the state’s highest rating under the financial rating system.

President Decker asked if anyone would like to speak. No one present in the audience requested to speak: The Public Hearing then ended 6:51 pm.

Board Member Committee Update

10.0 – President Decker gave a report on activities of the Pearland Education Foundation.

Consent Agenda President Decker asked if members of the board would like to

remove an item from the consent agenda. No requests were made.

A motion was made by Secretary Barry and seconded by Vice President Gooden Jr. that the consent agenda be approved as presented.

Approval of Minutes 11.A.1 – That the minutes for the September 11, 2018 Regular Board

Meeting and Special Board Meeting (Board Team Building) of September 25, 2018 be approved as presented

SHAC Committee

11.A.2 – That the board of trustees approve the SHAC representatives as recommended.

8


District Improvement Plans and Campus Objectives

11.A.3 - That the board of trustees approves the proposed 2018-2019 District Improvement Plan Objectives and Campus Performance Objectives.

Budget Amendment #1

11.A.4 - That the board approves Budget Amendment #1 as presented.

Purchases that Aggregate $75,00 or More

11.A.5 - That the Board of Trustees approves the recommended single, budgeted purchases exceeding $75,000 as listed in the attached CH Local report.

Purchase of Citrix Virtual Desktop Licensing

11.A.6 - That the board of trustees approve a five (5) year agreement with Weaver Technologies for the purchase of Citrix Virtual Desktop licenses for an annual cost of $114,576, subject to annual budget appropriations; and that the board delegates to the Superintendent the authority to award a contract for the 5-year financing agreement to the vendor offering the best financing charge to the district.

Motion on the consent agenda carried 7-0

Regular Agenda

CIS Partnership Agreement

11.B.1 Communities in Schools hosts various exemplary at-risk services within Pearland ISD schools during and after the school day. This Partnership Agreement is between Pearland Independent School District and Communities in Schools (CIS) of Brazoria County.

Six (6) CIS Program Sites at Carleston Elementary, Cockrell Elementary, Jamison Middle, Lawhon Elementary, Pearland Junior High South, and Sablatura Middle Schools.

Three (3) 21st CCLC ACE programs at Magnolia Elementary, Pearland Junior High South and Lawhon Elementary Schools.

President Decker recused herself from voting as CIS is her employer.

A motion was made by Trustee Murphy and seconded by Trustee Carbone that the board approves the 2018-2019 Communities in Schools of Brazoria County, Inc. Agreement as presented.

Motion carried 6-0 President Decker recused.

GMP for Services Related to Portions of RIG Scope

11.B.2 – Dr. Kelly stated the GMP presented is for construction phase services related to the Rig. The scope consists of:

adding seating on the visitor side

sitework and new ticket booth related to added seating

adding lighting at spectator seating and at concourse

renovating the official’s room and concession stand

replacing fencing

9


This GMP does not include services related to the press box or sound system. The resulting GMP for these items is $1,458,697 over the March 2018 budget. The remaining Rig-related items (press box and sound system) are projected to be under budget by a similar amount.

A motion was made by Trustee Carbone and seconded by Secretary Barry that the board approve the Guaranteed Maximum Price (GMP) Amendment to the Contract with Stewart Builders, Inc. for a sum not-to-exceed $3,510,697 for services related to Rig portions of the Pearland High School 2016 Bond Project and authorize the Superintendent or his designee to execute the Amendment and any other necessary documents on behalf of the school district.

Motion carried 7-0.

Contract for Delinquent Tax Attorney Services

11.B.3 On August 1, 2018 the district issued a Request for Qualifications for Delinquent Tax Attorney Services (RFQ) to solicit responses from interested law firms to primarily provide delinquent tax collection services for the district. Three law firms, Law Offices of Dexter D. Joyner (Joyner), Linebarger Goggan Blair & Sampson, LLP (Linebarger), and Perdue Brandon Fielder Collins & Mott, LLP (Perdue Brandon) responded to the solicitation for services. A contract award was recommended to the firm obtaining the highest score - Perdue Brandon Fielder Collins & Mott, LLP. The contract period shall commence effective on the execution date of the negotiated contract for a period of three years, with an option to renew for two additional one-year terms if agreed to by both parties.

A motion was made by Secretary Barry and seconded by Trustee Carbone that the board of trustees approve the proposal submitted by Perdue Brandon Fielder Collins & Mott, LLP, for RFQ #18-0822-19 for Delinquent Tax Attorney Services effective on the date of execution of the negotiated contract for a period of three years, with an option to renew for up to two additional one-year terms.

Motion carried 7-0. President Decker requested that the meeting agenda move next to the Report on Student Testing/Accountability Results

Administrative Report Student Performance and Accountability Results for 2017-18

12.A – District Testing Director Ellen Akers presented a report on the District Student Testing/Accountability Results for 2017-2018. Trustees were presented with a Power Point presentation detailing

10


student assessment results, 2018 accountability results and a summary of the new Accountability system. A discussion followed. Achievement resulted in an “A” Rating for Pearland ISD as well as College Board Honor Roll recognition.

Regular Agenda Con’t STAAR, CTE, Advanced Academics Teacher Incentive Pay

11.B.4 – Dr. Kelly stated there are two components to the STAAR Teacher Incentive Pay for this year – one that rewards teachers based on an increase in overall STAAR/STAAR EOC performance for the campus and one for teachers based on Distinction Designations the campus receives. AP and CTE Incentive Pay was also summarized.

A motion was made by Trustee Floyd and seconded by Trustee Carbone that the board approve the STAAR, CTE, and Advanced Academics Teacher Incentive Pay for the 2017 – 2018 school year for $696,250 as presented.

Motion carried 7-0

Trustee Botkin left the meeting at 7:48 pm. Dr. Kelly asked the board to give direction to administration as to whether they wish to place a monetary cap on the 2018-2019 school year incentive pay. (The board discussed capping the dollar amount of incentive pay in prior meetings, if budget shortfalls require cuts.) A discussion followed with Ellen Akers, Margo Gigee and Dr. Linda Nix responding to the questions/concerns expressed by members of the board. Dr. Nyla Watson also participated in the discussion. Various opinions/suggestions were given by members of the board:

Examine any possible inequities in terms of payouts for each type of incentive pay.

Delay consideration of a “Cap” until later

Adjust rules to fit new accountability requirements

Consider enhancements to CTE incentives The administration will submit revisions to the plan in December 2018.

Transfer of Remaining Funds and Earnings to Debit Fund

11.B.5 - At the September 11, 2018 board meeting, the board adopted a tax rate that swapped two cents of I&S to M&O, which is equivalent to $1.5 million in local tax revenue. In order to cover this swap in local revenue, administration recommends to transfer the remaining balance of $936,471.21 plus accumulated and accrued interest from the 2014 Bond Projects, as well as $565,000 of earnings from investments of Series 2017 Bond proceeds to the Debt Service Fund.

11


A motion was made by Vice President Gooden Jr. and seconded by Trustee Murphy that the board approves the transfer of remaining 2014 Capital Projects Funds of $936,471.21 plus accumulated and accrued interest, as well as $565,000 of interest earned on Series 2017 Bond investments to the Debt Service Fund.

Motion carried 6-0 Trustee Botkin absent

Community Outreach Activities by Board of Trustees

11.B.6 – Dr. Kelly stated several suggestions have been made with regard to community outreach activities involving the board of trustees. A proposed draft created by Vice President Gooden Jr. was included in the agenda. A discussion followed. Consensus of the board:

Schedule Team of Eight/Workshop to discuss Early Start Time in November

Schedule a Tour of the Rig with Bond Oversight Committee in November

Meet with student advisory group in December

Schedule First Event to interact with public (other than formal board meetings) in the Spring of 2019.

Administrative Reports Update on 2018-2019 Budget

12.B –An update on the 2018-2019 budget was included in the agenda with some preliminary considerations with regard to the 2019-2020 school year. .

Adjournment 13. 0 -The meeting adjourned at 8:35 p.m.

We affirm that these minutes are official, complete and correct.

Rebecca Decker

President

Jeff Barry

Secretary

12


Date Minutes Approved Date Signed by Officers

13

Meeting Date: November 6, 2018

Meeting Type

☒ Regular Meeting


☐ Hearing

Date Submitted: November 6, 2018

Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Offer on Foreclosed Property Not Sold at Public Auction Number 2210-0243-000

Executive Summary: The Property Tax Resale Committee of Brazoria County has received an offer on a certain property held in trust. If the offer of $1,000.00 is accepted, the district will receive $344.56 or 59.30% of the amount offered after deducting court costs in the amount of $419.00 ($1,000.00 - $419.00) x 59.30% = $344.56. The new owner will also be responsible for post-judgement taxes of $104.85. The Property Tax Resale Committee has agreed that this offer is acceptable and seeks approval from the board.

PROPERTY INFORMATION IMPACT ON PEARLAND ISD

Property Account Number

Current CAD Appraised

Value

Minimum Bid at

Sherriff's Sale

Amount Offered to Tax Resale Committee

Taxes and

P&I Owed to PISD

Amount PISD to Receive if

Offer Accepted

Difference

2210-0243-000 $1,880.00 $2,999.08 $,1,000.00 $1,759.03 $344.56 ($1,414.47)


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the Board accepts the offer of $1,000.00 for property, account number 2210-0243-000, which is currently held in trust by the Property Tax Resale Committee of Brazoria County on behalf of all taxing authorities.

Department Submitting: Business Office Requested By: Jorgannie Carter

Cabinet Member’s Approval: Jorgannie Carter


Board of Trustees


14

15

16

17

18

19

20

21


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Dedication of Three Utility Easements Required for the 2016 Bond Project at Turner High School

Executive Summary: The 2016 bond project additions to Turner High School require three utility easements:

1. A 25 square foot water meter easement for the new water meter to serve the culinary addition

2. A 500 square foot water line easement required for the relocation of an existing fire hydrant. The city is requiring relocation of this hydrant as it would be too close to the enlarged building footprint

3. A 200 square foot water meter easement for the new water meter to serve the enlarged Ag facility

Easement documents are attached.


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the board of trustees approve dedication of three utility easements required for the 2016 bond project at Turner High School and authorize the Superintendent or his designee to execute the easements and any other necessary documents on behalf of the school district.

Department Submitting: Facilities/Don Tillis

Requested By: Don Tillis

Cabinet Member’s Approval: Cary Partin


Board of Trustees


22

Nov. 2018 THS easements backup

EXHIBIT “A-1”

WATER METER EASEMENT No. 1

METES AND BOUNDS DESCRIPTION

25 SQUARE FEET OUT OF

LOT 17, SECTION 12

H. T. & B. R.R. CO. SURVEY, ABSTRACT NUMBER – 508

PEARLAND, BRAZORIA COUNTY, TEXAS

All that certain 25 square feet being out of Lot 17, Section 12, H. T. & B. R. R. Company Survey,

Abstract Number – 508 and out of that certain tract described in a deed dated 03-04-1999 from Kathryn

Louis Read, et al to Pearland Independent School District as filed in the Official Records of Real

Property of Brazoria County at Clerk’s File Number 99-010427 and being more particularly described

by metes and bounds as follows (bearings based on west right-of-way line of Pearland Sites Road (C.R.

143) (100’ wide) to be South as called in that certain called 6.2243 acre tract as described in a deed

dated 06-25-2002 from Pearland Independent School District to City of Pearland as filed in the Official

Records of Real Property of Brazoria County at Clerk’s File Number 02-033816);

Commencing at a found 5/8” iron rod marking the southeast corner of that certain called 8.7380 acre

tract as described in a deed dated 09-11-2007 from Pearland Independent School District to Brazoria

Drainage District No. 4 as filed in the Official Records of Brazoria County at Clerk’s File No.

2007060430 and marking a point on said west right-of-way line of Pearland Sites Road (C.R. 143);

Thence South – 433.53’ with said west right-of-way line of Pearland Sites Road (C.R. 143) to a point for

corner; Thence West – 349.68’ to the POINT OF BEGINNING of herein described tract;

1. Thence N 44 08’ 16” W – 5.00’ with that certain Water Line Easement as filed in the Official

Records of Real Property of Brazoria County at Clerk’s File Number 01-047587 to a point for

corner;

2. Thence N 45 51’ 44” E – 5.00’ to a point for corner;

3. Thence S 44 08’ 16” E – 5.00’ to a point for corner;

4. Thence S 45 51’ 44” W – 5.00’ to the POINT OF BEGINNING and containing 25 square feet

(0.0006 acre) of land more or less.

This metes and bounds description is accompanied by a separate plat, drawing or exhibit per Texas

Board of Professional Land Surveyor’s “General Rules of Procedures and Practices” Section 663.19(9).

Compiled by:

C.L. Davis & Company

Firm No. 10082000

Job Number: 11-1098-WL Number 1

10/22/2018

23

24

11-1098-2018-WL No 2 Mb

EXHIBIT “A-2”

WATER LINE EASEMENT No. 2



LOT 17, SECTION 12
















corner; Thence West – 733.67’ to a point for corner marking an interior corner of that certain Water

Line Easement as filed in the Official Records of Real Property of Brazoria County at Clerk’s File

Number 01-047587; Thence West – 330.45’ with said Water Line Easement to a point for corner;

Thence North – 55.67’ continuing with said Water Line Easement to the POINT OF BEGINNING of

herein described tract;

1. Thence North – 10.00’ continuing with said Water Line Easement to a point for corner;

2. Thence East – 50.00’ to a point for corner;

3. Thence South – 10.00’ to a point for corner;

4. Thence West – 50.00’ to the POINT OF BEGINNING and containing 500 square feet (0.0115 acre)

of land more or less.



Compiled by:


Firm No. 10082000


10/22/2018

25

26

11-1098-2018-WL No 3 Mb

EXHIBIT “A-3”

WATER METER EASEMENT No. 3



LOT 17, SECTION 12
















corner; Thence West – 733.67’ to a point for corner marking an interior corner of that certain Water

Line Easement as filed in the Official Records of Real Property of Brazoria County at Clerk’s File

Number 01-047587; Thence West – 483.73’ with said Water Line Easement to the POINT OF

BEGINNING of herein described tract;

1. Thence West – 20.00’ continuing with said Water Line Easement to a point for corner;

2. Thence North – 10.00’ to a point for corner;

3. Thence East – 20.00’ to a point for corner;

4. Thence South – 10.00’ to the POINT OF BEGINNING and containing 200 square feet (0.0046 acre)

of land more or less.



Compiled by:


Firm No. 10082000


10/22/2018

27

28

29


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve the 2018 Certified Tax Roll

Executive Summary: The Brazoria County Tax Office has provided a Certified Roll Jurisdiction Summary (TC 502C Report) to serve as the district’s 2018 Certified Tax Roll. The TC 502C Report provides summary information for the district’s market values, exemptions, certified taxable value and tax levy. The last page of the documentation is a worksheet prepared by the district’s business office to verify the mathematical accuracy of the TC 502C Report by reconciling the district’s market value to the district’s tax levy utilizing the tax rate adopted by the school board on September 11, 2018. In accordance with Section 26.09(e) of the Texas Property Tax Code, the report generated by the Brazoria County Tax Office is being submitted to the governing body to be approved as the 2018 Tax Roll.


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the board approves the 2018 Certified Tax Roll as presented by the Brazoria County Tax Assessor-Collector.

Department Submitting: Business Office

Requested By: Jorgannie Carter



Board of Trustees


30

31

32

Pearland Independent School DistrictAnalysis of Tax Report 502C from Brazoria County Tax Office

2018-2019 School Year

Amount

Market Value 9,336,738,544$

Agriculture Exclusion (55,088,375) Homestead (HS) Capped Amount (24,556,308)

Assessed Value 9,257,093,861$

Exempt Values:HB 366 Value (43,972)$ Disabled Veteran Full Exemption (52,540,409) Prorated Charitable Functions (172,580) Prorated-EXXL (low income housing) (1,006,180) Prorated-EXXV (public, relig., charitable) (618,336,229) Veteran Charitable Homestead Disability (111,531) Prorated Motor Vehicles (43,304,980) Surviving Spouse Active Duty (215,560) Pollution Control Value (3,053,710) Solar Exemption (6,000) Freeport Value (77,200,009) (795,991,160)$

Gross Taxable 8,461,102,701$

Partial Exemptions:State Homestead (598,602,085)$ State Over Age-65 Exemption (54,808,880) Local Over Age-65 Exemption (20,377,129) Surviving Spouse (2,506,091) Disabled Homeowners (3,753,268) Disabled Veteran Partial Exemption (5,446,750) (685,494,203)$

Total Taxable Value 7,775,608,498$

Tax Rate (per $100 value) 1.4156

Unadjusted Tax Levy 110,071,513.90$

Levy Loss on Frozen Accounts (4,149,796.80)

Total Levy Based on Calculations 105,921,717.10$

Rounding Difference 1.94

Official Total Levy per B.C. Tax Office 105,921,719.04$

Description

33


Meeting Type

☒ Regular Meeting


☐ Hearing

Date Submitted: October 25, 2018

Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve TASB Resolution to Approve Examinations for Acceleration or to Earn Credit, the Credit-by-Examination Audit Process, and Approve Examinations for Credit for Students in Grades 6-12 Who Have Had Prior Instruction (EHDB).

Executive Summary: The State Board of Education recently updated 19 Administrative Code 74.24(c)(12) to require all school districts to designate all assessments used for credit by exam purposes. To comply with this rule change it is necessary for the Pearland ISD Board of Trustees to consider a resolution designating each assessment that could be used for CBE purposes. The information was reviewed by Curriculum and Instruction personnel. This resolution aligns with PISD Board Policy EHDB (local).


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☐ No

Superintendent’s Recommendation: That the board adopt the Credit by Exam Assessment designation as presented.

Department Submitting: Curriculum and Instruction/Testing

Requested By: Dr. Nyla Watson

Cabinet Member’s Approval: Dr. Nyla Watson


Board of Trustees


34

Pearland Independent School District Resolution of Board-Approved

Credit-by-Examination Audit Process

WHEREAS, Education Code 28.023 provides that a board of trustees must approve for each subject, to the extent available, at least four examinations that meet guidelines developed by the State Board of Education (SBOE) to be used for purposes of acceleration in an elementary grade level and to earn credit in a secondary school academic subject; WHEREAS, Education Code 28.023 requires that the board-approved examinations include Advanced Placement (AP) examinations developed by the College Board and examinations administered through the College-Level Examination Program (CLEP); and WHEREAS, 19 Administrative Code 74.24 (SBOE rules) further provides that the board may approve for each high school course examinations developed by Texas Tech University, the University of Texas at Austin, the District, or any other entity; NOW, THEREFORE, BE IT RESOLVED that for each subject area in the elementary grade levels and for each secondary subject, the Board of Pearland Independent School District approved the following examinations:

For all elementary and junior high grade-level subject, examinations that meet the requirements of 19 Administrative Code 74.24 and are developed by the following:

The University of Texas at Austin; and

Texas Tech University

In approving examinations from the University of Texas at Austin and Texas Tech University, the Board has determined that the university’s certification and audit demonstrates that the examinations accurately and appropriately assess a student’s knowledge and skills of the TEKS for the relevant grade level.

For high school credit courses for which an end-of-course (EOC) assessment is required, examinations that meet the requirements of 19 Administrative Code 74.24, including:

Applicable AP examinations;

Applicable CLEP examinations; and

Texas Tech University and University of Texas, in compliance with 19 Administrative Code 74.24(c)(2) and (c)(4).

35

For all other high school credit courses, examinations that meet the requirements of 19 Administrative Coe 74.24 and are developed by the following:

The University of Texas at Austin;

Texas Tech University;

AP examinations; and

CLEP examinations

Kindergarten-Grade 5 WHEREAS, 19 Texas Administrative Code 74.24(b)(1) provides that a board of trustees must approve an audit process for credit-by-examination assessments used for kindergarten-grade 5 acceleration; NOW, THEREFORE BE IT RESOLVED that the Board of Trustees of Pearland Independent School District by adoption of this resolution has determined that the university’s certification and audit demonstrates that the examinations accurately and appropriately assess a student’s knowledge and skills of the TEKS for the relevant grade level. Pearland ISD accepts certifications from exam provider of validity of exam.

Grades 6-12 Who Have Had Prior Instruction WHEREAS, 19 Administrative Code 74.24(c)(12) (SBOE rules) provides that, in accordance with District policy, a student in grades 6-12 may be given credit for an academic subject in which he or she had some prior instruction if the student scores 70 percent or higher on a criterion-referenced test approved by the Board for the applicable course; and WHEREAS, Board policy authorizes administrators to offer such a student the opportunity to demonstrate mastery in a subject in order to earn course credit or a final grade in the limited circumstances described in EHDB (LOCAL); NOW, THEREFORE, BE IT RESOLVED that for each secondary subject, the Board of Pearland Independent School District approves the following examinations:

Examinations developed by the District that the Superintendent determines cover the essential knowledge and skills for each applicable subject area;

36

Examinations developed by the University of Texas at Austin and

Examinations developed by Texas Tech University

The authority granted by this resolution is effective until the Board revokes such authority by further action. Adopted this thirteenth day of November 2018 by the Pearland ISD School Board of Trustees. President:________________________________________ Secretary:________________________________________

37


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Copier Contract with Dahill through Choice Partners Cooperative Contract

#17/026KH-10.

Executive Summary: The district has 68 copiers with contracts that have recently terminated or are near termination with Dahill through various cooperatives. We have negotiated a new contract for 69 copiers with Dahill (through Choice Partners cooperative contract #17/026KH-10) resulting in an overall annual savings of $83,146.60 or $415,733 over the five-year term. The following are the major highlights of the new contract:

The copier fleet paid with district-wide funds for 52 of the copiers is reduced from $444,607 per year to $372,785

o This contract allows for unlimited black copies and provides an allowance of 666,000 color copies – the prior contract had an unlimited black copy allowance on only 22 of the 52 copiers and no color copy allowance

o The model for the campus fleet (Black only) for 22 copiers is improving from a D95 to a D110, allowing 15 additional copies per minute

o The model for the campus fleet (Black and Color) for 28 copiers is improving from a W7530 to a C8045, allowing an additional 15 copies per minute

o The copiers at PACE and PJHE are also improving to models that allow 25 and 20 additional copies per minute, respectively.

o Color copier models under this new contract allow us to pool the total number of color copies made rather than charge overage per click/per allowance

o The per-click amount for overage charges on color copies is lower

The copier fleet paid with individual department/campus funds for 16 of the copiers is reduced from a total cost of $69,047 per year to $57,722 (including one additional copier)

o Adds one copier for the Outreach department

o This contract allows for 1,284,000 black copies and 295,200 color copies – increasing by 172,800 and 134,200, respectively

o The speed of models for most new copiers is increasing (these vary by campus/department need)

o The allowance for black and color copies are pooled, rather than charging excess

Board of Trustees


38

per click/allowance

o The per click amount for black and color overages is reduced under the new contract

The total cost of the new contract is $430,507. Please see attachment for cost and other breakdown information.

Purchasing performed a request for quotes with two other vendors through Choice Partners Coop in addition to Dahill for copier lease, allowances, maintenance, and supply costs.

Pinnacle Office Group did not respond to the request.

Office System of Texas only provided a quote for copier lease without any reference to a maintenance plan, copy allowances or supplies. Purchasing did reach out asking for an apples to apples quote, however, they did not provide any additional information.

Purchases are in compliance with Texas Education Code Ch. 44.031 Purchasing Contracts and CH Local Policy.


☒ Recurring

☐ One-Time

☐ No Fiscal Impact

Funding Source:

☒ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the board of trustees approves a five-year copier lease agreement with Dahill for 69 copiers for an annual amount of $430,507 plus any overages, subject to annual budget appropriations.

Department Submitting: Purchasing/Moniki Mason




39

Current New Variance Current New VarianceCopier D95 D110 15/minute W7530PC C8045H2 15/minuteNumber of Copiers 22 22 28 28

Annual Rate/opier $13,426.03 * $12,407.76 ($1,018.27) $4,022.39 * $3,197.56 * ($824.83)

Annual Fleet Cost $295,372.68 $272,970.72 ($22,401.96) $112,626.84 $84,847.57 ($27,779.27)Overage Charges $0.00 $0.00 $0.00 $25,467.34 $0.00 ($25,467.34)Total Fleet Cost $295,373.00 $272,970.20 ($22,402.80) $138,094.18 $84,847.57 ($53,246.61)

Copy Allotment Unlimited Unlimited117,840 Black/copier

None ColorUnlimited Black

600,000 Total Color

Est. Copies Made During SY 2017-18 38,250,435 1,653,324 Black

425,844 Color

Current New Variance Current New VarianceCopier W7845 C8070H2 25/minute W5855 B8075H2 20/minute

Annual Cost $8,612.40 * $8,972.16 $359.76 $2,527.20 $5,995.49 $3,468.29Overage Charges $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Total Cost $8,612.40 $8,972.16 $359.76 $2,527.20 $5,995.49 $3,468.29

Copy Allotment360,000 Black96,000 Color

Black Unlimited66,000 Color 600,000 Unlimited Black

Est. Copies Made During SY 2017-18

311,220 Black56,712 Color

548,760

Note: All black and color copies made under the new contract are pooled.* Denotes average lease amount per copier (amounts vary by location)

Current Annual Cost: $444,607 Total Annual Savings Under New Contract: $71,821.36New Annual Cost: $372,785 Total Savings for the 5-Year Agreement: $359,106.80

Current New Variance Current New VarianceNumber of Copiers 15 16 1 1 1

Annual Rate/Copier $258.81 * $225.79 * ($33.02) $1,440.50 $1,197.55 ($242.95)

Annual Fleet Cost $46,585.44 $43,351.44 ($3,234.00) $17,286.00 $14,370.60 ($2,915.40)Overage Charges $3,654.84 $0.00 ($3,654.84) $1,521.00 $0.00 ($1,521.00)Total Fleet Cost $50,240.28 $43,351.44 ($6,888.84) $18,807.00 $14,370.60 ($4,436.40)

Copy Allotment1,051,200 Black124,800 Color

1,224,000 Black163,200 Color



Est. Copies Made During SY 2017-18

1,051,200 Black120,396 Color


Note: All black and color copies made under the new contract are pooled.* Denotes average lease amount per copier (amounts vary by location)

Current Annual Cost: $69,047 Total Annual Savings Under New Contract: $11,325.24New Annual Cost: $57,722 Total Savings for the 5-Year Agreement: $56,626.20

Pearland ISD - New Copier Contract Analysis

PLEASE NOTE - This does not include 28 copiers that are scheduled to term between 2019 and 2021 - Administration will bring those for approval as they near their termination date.

Campus/Department Fleet Communications Copier

Copier Fleet (Paid by Campus/Department Budgets)

District Black Fleet District Black and Color Fleet

Copier at PACE Academy Copier at Pearland Jr. High East

Copier Fleet (Paid by District)

40

PEARLAND INDEPENDENT SCHOOL DISTRICT CONFLICT OF INTEREST STATEMENT

November 13, 2018 Agenda Item

Purchase Procurement Method/ Vendor Product/Service Amount Fund Contract Number

Dahill Choice Partners -Cooperative

Copier Contract $430,507 199 Contract #17 /026KH-10.

Neither the Purchasing Coordinator, Moniki Mason, nor Chief Financial Officer, Jorgannie Carter have a personal financial interest, a business interest, or any other obligation or relationship that in any way creates a potential conflict of interest with the vendor who is recommended for the copier contract.

Date

Date

41


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☐ Consent Agenda

☒ Regular Agenda


Subject: Consider to Approve the 2017-2018 Audited Financial Statements

Executive Summary: Section 44.008 of the Texas Education Code requires all school districts to have their financial statements audited annually by a certified public accountant. This audit report is required to be submitted to the Board of Trustees for approval prior to November 28, 2018.

The 2017-2018 financial statements received an “unmodified” opinion which is the highest or best opinion that may be given by a public accounting firm.

A representative from the firm of Kennemer, Masters & Lunsford, LLC, will be present to answer questions and discuss the audit of the 2017-2018 annual financial statements.

Attached are the (a) standard letter from the auditors addressed to the Board of Trustees regarding representations and responsibilities and (b) memorandum from the Chief Financial Officer to the Superintendent summarizing the more significant items from the audited financial statements.

The 2017-2018 Comprehensive Annual Financial Report (CAFR) and Annual Financial Report Summary (AFR Summary) for the Fiscal Year Ended June 30, 2018, may be viewed at www.pearlandisd.org/transparency/FY2018Audit

www.pearlandisd.org/transparency/FY2018AuditSummary


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required

☐ Yes

☐ No

Superintendent’s Recommendation: That the audit of the 2017-2018 annual financial statements performed by the firm of Kennemer, Masters & Lunsford, LLC, be approved as presented.


Requested By: Jorgannie Carter, CPA

Cabinet Member’s Approval: Jorgannie Carter, CPA


Board of Trustees


42

http://www.pearlandisd.org/transparency/FY2018Audit

http://www.pearlandisd.org/transparency/FY2018AuditSummary

43

44

45

46

47

MEMORANDUM TO: Dr. John Kelly

FROM: Jorgannie Carter, CPA

SUBJECT: 2017-2018 Audited Financial Statements

DATE: October 31, 2018

The auditors have delivered a draft of the 2017-2018 Comprehensive Annual Financial Report (CAFR) to be presented to the school board during the November 13, 2018 board meeting. From a financial standpoint, these audited financial statements reflect another very successful year. Such an excellent financial report is not only to the credit of the business office but also to all campuses and departments with major financial responsibilities. Every page of the CAFR is important; however, reading and comprehending the report can be challenging. In order to give readers an understanding of this report, we have prepared the 2017-2018 Annual Financial Report Summary, which highlights and explains in an easy to understand format the most significant items within the report. In addition, the following chart includes references to CAFR information that you might find most meaningful.

Page Section Description of Information

1-3 Independent Auditor's Report

Contains the auditor’s “unmodified” opinion which is the highest or best opinion given to audited financial statements.

5-15 Management’s Discussion and Analysis

This section includes the District's narrative overview and analysis of financial activities of the district for the year ended June 30, 2018

18 Balance Sheet - Governmental Funds

Indicates the assets, liabilities, and fund balances for the General Fund, Debt Service Fund, Capital Projects Fund and Other Governmental Funds (which are identified in more detail on pages 74-77)

20 Statement of Revenues and Expenditures and Changes in Fund Balance - Governmental Funds

The General Fund's fund balance increased by $1.3 million; the ending fund balance as of June 30, 2018 is $52.1 million, which represents a 3.5 month or 108-day operating reserve based on the original 2018-2019 school year budget of $175.4 million. The Debt Service Fund’s fund balance increased by $3.2 million due to the premium on the sale of 2017 Series Bonds; the fund balance of $22.4 million is artificially high because it contains the tax collections necessary to make the August 15, 2018 interest payment of $8.4 million. The remaining fund balance of $12 million is adequate for servicing the total bonded debt payable on the 2018-2019 fiscal year.

48


(continued from prior page) The fund balance for the Capital Projects Fund is composed of remaining proceeds from the sale of Series 2017 Bonds and is anticipated to be spent during the 2018-2019 fiscal year. The Combining Statement of Revenues and Expenditures and Changes in Fund Balance for Non-Major Governmental Funds on pages 78-81 identifies all other governmental funds in more detail

27-65 Notes to the Financial Statements

These are standard notes; the auditors had no negative findings to be disclosed.

68 Schedule of Revenues, Expenditures, and Changes in Fund Balance – General Fund

Compares budgeted to actual revenues and expenditures for the General Fund. All sources of revenues exceeded budgeted revenues and all expenditures were within the approved budget for all functions of the General Fund.

74 Combining Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance – Non-Major Governmental Funds

These detail all funds considered to be non-major (less than 10%); which include all Special Revenue Funds, including Food Service Fund

82 Schedule of Delinquent Taxes Receivable

The current year’s collection rate is a healthy 98.7% as determined by the following calculation:

Maintenance and Debt Service Total Collections ($76,768,891+27,725,380) divided by the Current Year’s Total Levy and the Entire Year Adjustments ($99,943,660+5,949,684)

84 Optimum Fund Balance Line 12, reflects the administration’s calculation of the district’s “Optimum Fund Balance” utilizing the formula developed by the state. Through designations of fund balance for construction, renovations, instructional technology and contingencies for storms and hurricanes in the totals of Lines 4 and 5, the district demonstrated that the actual reserve of $52.1 million noted on Line 1 is not in excess of the calculated optimum fund balance of $54.7 million noted on Line 12.

85 Comparison of Budgeted to Actual Revenues and Expenditures – Food Service Fund

For the fiscal year, revenues exceeded expenditures by $220,402. The ending fund balance of $2,762,317 represents 28% of next year’s budgeted operating expenditures which equates to a 103-day operating reserve, which slightly exceeds the USDA’s maximum limit of a 25% or 90-day operating reserve.

49


86 Comparison of Budgeted to Actual Revenues and Expenditures – Debt Service Fund

Total revenues exceeded budgeted revenues, and expenditures were within the approved budget of the functions.

123-124 Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters

The auditors did not find any deficiencies in internal control that they considered as a material weakness.

125-126 Independent Auditor’s Report on Compliance for each Major Federal Program and on Internal Control over Compliance

The auditors did not find any deficiencies in internal control over compliance that they considered as a material weakness.

127 Schedule of Findings and Questioned Costs.

The auditors did not have any findings or questioned costs to report.

128 Schedule of Status of Prior Findings

The auditors had no findings in regards to questioned costs, findings or noncompliance from the prior 2016-2017 school year to report.

129 Corrective Action Plan No corrective action plan is necessary for the 2018-2019 school year as there were no findings or questioned costs noted on page 127

50


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☐ Consent Agenda

☒ Regular Agenda


Subject: Consider to Approve Pay Increase for Bus Drivers and Budget Amendment

Executive Summary: Administration is recommending the approval of an increase to bus driver pay for the 2018-2019 year for recruiting and retention purposes.

Bus driver employment has continuously been an area of concern for the district this school year. We compete for bus drivers in a very aggressive market containing private sector companies and area school districts. Since 2015, we have increased bus driver pay 5.9% and specifically in 2017-2018 made over $50,000 in adjustments increasing driver pay. This path has allowed us to recruit and retain an adequate number of drivers up to this point.

Beginning with the 2018-2019 year, we have seen recruitment and retention of bus drivers decline to the point of starting school 13 drivers short, requiring all transportation personnel to drive daily. To assist the department, recruitment efforts were made through advertisement, news and social media outlets and sign-on and referral bonuses. While all efforts were mildly successful, the minimum average rate paid by surrounding districts appears to be the largest factor affecting our recruitment and retention. By increasing current bus driver pay by $1.00/hr., the district will be in a more competitive spot to recruit and retain bus drivers for the remainder of the year. We acknowledge this may not be a permanent solution, so additional efforts including auxiliary job fairs and walk-in interview times are being explored.

Administration recommends to amend the 2018-2019 budget, increasing Function 34 (student transportation) expenditures by $165,000, to cover the cost of the increase to starting and current bus driver pay by $1.00/hour for the remainder of the 2018-19 school year.

The new minimum hourly rate for bus drivers will increase from $15.50 to $16.50 per hour.


☒ Recurring

☐ One-Time


Funding Source:

☒ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☒ Yes

☐ No

Superintendent’s Recommendation: That the board of trustees approve the recommendation to increase starting pay and current bus driver pay by $1.00 per hour for the 2018-2019 school year and amend the budget to increase Function 34 expenditures as presented

Board of Trustees


51

Department Submitting: Transportation

Requested By: Raul Cruz

Cabinet Member’s Approval: David Moody, Jorgannie Carter and Cary Partin


52


Meeting Type

☒ Regular Meeting


☐ Hearing

Date Submitted: October 25, 2018

Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition

☒ Administrative Report

☐ Consent Agenda

☐ Regular Agenda


Subject: Report on Campus Accountability Plans (CAP)

Executive Summary: The Accountability System for the State of Texas is a constantly evolving process; districts enter the school year still learning about expectations and developing plans. Principals are charged with understanding the system and meeting the needs of a diverse student population. To support principals in meeting and exceeding accountability standards, the C & I Department developed a process to assist in understanding the system and developing a plan, identifying campus strengths and areas of concern, and outlining a plan to address student needs. Because the Campus Accountability Plan (CAP) is a locally designed process, it is updated annually based on the constantly changing Texas Education Accountability System. This year it was amended to address the A-F rating system.

Principals are given a CAP template to help them understand the Accountability System that covers campus data, demographics, as well as intervention plans. Each principal is scheduled for a time to present their plan to a committee composed of the Senior Assistant Superintendent of Instructional Programs, the grade-level supervising Senior Assistant Superintendent, and the Directors of Curriculum and Instruction, Testing, Technology ,Bilingual, and Special Education. The principal presents information and the campus plan; plans are adjusted, additional financial and manpower resources may be provided in addition to the opportunity for feedback. This creates a collaborative and supportive environment as needed between departments and campuses.

The Board will hear a presentation from the Curriculum and Instruction Department and Pearland High School Principal John Palombo at the board meeting.

This agenda item helps fulfill SB1566, charging trustees with monitoring student performance initiatives


☐ Recurring

☒ One-Time


Funding Source:

☒ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☐ No

Board of Trustees


53

Superintendent’s Recommendation: N/A

Department Submitting: Curriculum & Instruction – Testing and Program Evaluation

Requested By: Dr. Nyla Watson

Cabinet Member’s Approval: Dr. John P. Kelly

Board Approval Required: ☐Yes ☒No

54

Campus Accountability Plan

High School

2018 – 2019

For

Type Name Here

55

CAP Page 2

Purpose

The primary purpose of the Accountability Plan is to identify the specific

student achievement goals and expectations for student learning.

The Accountability Plan should include the following:

Summary of student assessment data from the prior year

Key results the campus wants to achieve that are appropriately

ambitious for student growth but achievable

Strategies outlined that logically support achievement of results

Appropriate focus on advancing progress for the students that are

the furthest behind

56

CAP Page 3

Table of Contents

I. Report Cards

II. Domain 1 – Student Achievement

III. Domain 2 – School Progress

IV. Domain 3 – Closing the Gaps

V. AP Enrollment

VI. Student Demographic & Program Data

VII. STAAR Alternate Students

VIII. Prioritized Areas of Concern

IX. Instructional Plan

X. Additional Support Requested

57

CAP Page 4

Student Assessment Data

1) Attach the Lead4ward Report Card and each domain that you

completed during the Lead4ward Training

58

CAP Page 5

Accountability by Domain Domain 1 – Student Achievement

STAAR Component – 40%

Domain 1 includes all STAAR tests taken with and without accommodations and STAAR Alt 2.

Student achievement measures what students know and can do.

List below any student group by subject area that will be a focus on your campus for any performance

category. You may wish to Domain 1 STAAR Performance Data Table with areas highlighted instead of

filling in the chart. This is located at

https://rptsvr1.tea.texas.gov/perfreport/account/2018/srch.html?srch=C

Student Group Subject Approaches Meets Masters

CCMR – 40%

This Domain includes all student groups and is calculated by the number of graduates who

complete one of the CCMR indicators divided by the total number of graduates. Review the

2018 CCMR Data table for your campus and indicate any areas of concern.

CCMR Category Count Percent

What processes will you put in place to ensure each student has a CCMR code?

Action/Activity Timeline Person Responsible Documentation

59

https://rptsvr1.tea.texas.gov/perfreport/account/2018/srch.html?srch=C

CAP Page 6

Graduation Rate Data Table – 20%

Indicate any areas of concern

Student Group Percentage

What processes will you put in place to maintain or improve graduation rates?

Action/Activity Timeline Person Responsible Documentation

Domain 2: Student Growth

Part A: Student Growth

School progress is based on a school’s strength and the system favors progress over passing.

Based on Domain 2 results for the 2017 – 2018 school year indicate the number of students

who did not make progress by subject area.

(Transfer you numbers in red and blue and green from the subject specific performance matrix).

Subject Area

Number that Did Not Meet Progress

Does Not

Meet Approaches Meets Masters

60

CAP Page 7

Domain 3: Closing the Gaps

Based on the 2017 – 2018 results from Domain 3, list the two lowest performing groups.

Lowest Performing Group 1 : insert group here

Lowest Performing Group 2 : insert group here

Please attach your Domain 3 worksheet from the template.

61

CAP Page 8

Advanced Placement Enrollment 3 Years

Subject 2016-2017 2017-2018 2018-2019 Biology Calculus AB Calculus BC Capstone: Seminar Capstone: Research Chemistry Computer Science Computer Science Principles

English Language English Literature Environmental Science European History French Human Geography Macro-Economics Micro-Economics Music Theory Physics 1 Physics 2 Physics C: Electricity Physics C: Mechanics Psychology Spanish Language Spanish Literature Statistics Studio Art Comparative Gov’t US Government US History World History

62

CAP Page 9

Student Demographic & Program Data Preliminary Student Totals for 2018-2019

AA Hispanic White AI/AN Asian 2+ Races TOTAL Eco. Dis.

9th

10th

11th

12th

Total

Note: Pacific Islander is not included because the district has less than 10 students in this student group.

Campus Demographics

Insert pie chart here from above for campus totals

Total Student Enrollment ________________________

Campus Demographics

AI/AN

Asian

AA

Hispanic

2+ Races

White

Economically Disadvantaged

EconomicallyDisadvantaged

NotEconomicallyDisadvantaged

63

CAP Page 10

Students Participating in Special Programs

Special Education 504 LEP

9th 9th 9th

10th 10th 10th

11th 11th 11th

12th 12th 12th

Total Total Total

64

CAP Page 11

STAAR Alternate Complete the table below to determine the 1% cap for your campus:

# of Students Tested at Campus

1% of students (STAAR Alternate Cap)

Find by multiplying # of Students Tested at Campus by 0.01 – round down to the nearest whole number

Total SPED Student Enrollment

# of SPED students scheduled to take STAAR Alternate

# of SPED students scheduled to take STAAR/STAAR A

List students that currently meet the eligibility requirements to participate in the STAAR

Alternate assessment. Identifying students that meet the eligibility criteria is for planning

purposes – assigning a student to a particular assessment is an ARD committee decision. Refer

to TEA’s STAAR Alternate Participation Requirements for specific eligibility criteria.

STAAR Alternate

Students must meet ALL TEA Eligibility Requirements to participate in STAAR Alternate

1.

2.

3.

4.

5.

Assurance The decision to administer an alternate assessment (STAAR Alternate) is made by the ARD

committee, not administratively based on federal accountability requirements which limit the

number of students taking an alternate assessment who can be counted as proficient in

performance calculations. Although alternate assessments are intended for a small number of

students, the proficiency caps do not limit the number of students receiving special education

services who may take an alternate assessment (TEA, 2012).

65

CAP Page 12

Prioritized Areas of Concern

Area of Concern Data Source/Justification

66

CAP Page 13

Instructional Plan Instructional Action Plan

Objective/Goal: Algebra 1

Action/Activity/Strategy Timeline for Completion

Person Responsible

Required Documentation

Objective/Goal: Biology


Person Responsible


Objective/Goal: English 1


Person Responsible


67

CAP Page 14

Objective/Goal: English 2


Person Responsible


Objective/Goal: US History


Person Responsible


68

CAP Page 15

Funds Needed to Implement Instructional Plan

If additional funds are needed to implement the instructional plan for the campus, please

identify the type of intervention and estimate the cost of the intervention.

I. Staff Development

In order to meet the goals and objectives of the Campus Improvement Plan (CIP), what

additional staff development activities will be needed?

II. Intervention Staff

What additional staff is needed to provide tutoring/intervention support?

How will students be selected? What students will be targeted?

III. Resources

What additional resources are needed to support intervention/tutoring?

IV. Funds needed to implement the instructional plan

Description Cost Notes

STAFF DEVELOPMENT

INTERVENTION STAFF

RESOURCES

TOTAL

69

CAP Page 16

Additional Support Requested

70


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☐ Consent Agenda

☐ Regular Agenda


Subject: Quarterly Investment Report

Executive Summary: The attached Report of Investments is presented in order to comply with Chapter 2256 of the Texas Government Code which is commonly referred to as the Public Funds Investment Act. Administration is pleased to report that all investments were in compliance with the district’s investment policy and pledged securities were sufficient to protect the district’s funds at all times during the quarter ended September 30, 2018 No action is required on behalf of the school board.


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: N/A





Board of Trustees


71

72

73

74

75

76

77

Meeting Date October 9, 2018

Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☐ Consent Agenda

☐ Regular Agenda


Subject: Updated Fall Report on 2016-2020 Pearland ISD Strategic Plan

Executive Summary: The district’s strategic plan is well underway. That plan was originally developed by a large group of district leaders including trustees, district administrators, campus principals, and others. It is designed to guide district efforts from mid-2016 to May 2020. The previous update to the plan was disseminated to the board in June 2018. Per trustee request, the plan is re-distributed to the board for their use. Furthermore, the superintendent has had key members of the district administration review it again (October 2018) and add any further updates reflecting the continued work this fall. This latest update (containing “old” and new developments) can be found at the following link: Update on Strategic Plan


☒ Recurring

☐ One-Time


Funding Source:

☒ General Fund

☐ Grant Funds


Fiscal Year: Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: The report is submitted to the board per their request.

Department Submitting: Superintendent, Senior Administration

Requested By: Board of Trustees

Cabinet Member’s Approval: Various Cabinet members contributed to this update.


Board of Trustees


78

https://pisd-my.sharepoint.com/:b:/g/personal/dawsonb_pearlandisd_org/EXZzcm5W_mdHi94WwGC6j3QBINhbCB6wcC4Heo6psvm3rg?e=tLsjlm

Documents

Pearland Independent School District