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PeopleAdmin Training for Hiring

Managers

August 2020

Human Resources

Starting Off In PeopleAdmin

• Make sure you are in the Applicant Tracking System

• For User Group select Student Hiring Manager (Student HM)

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Starting Off In PeopleAdmin

• Click on the Postingsdropdown

• Then select Student

Create Post

• Click on +Create New Posting

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Create Posting

• You will then see this Pop-Up

• Select Create from Position Type

How to create a Posting

• Enter Position Title

• Select Location

• Select Division

• Select your Department

• Select Student positions under Job Alert

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How to create a Posting cont.

• After you fill in all necessary fields click Create New Posting

Editing Posting: Posting Details• Fill in Information for Posting

Details

• Enter Position Title

• Enter Position Number (Student Hourly, Student Work-Study, Student Hourly or Student Work-Study)

• Enter Hourly Wage

• Select “Student” under Employee Category

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Editing Posting: Posting Details cont.

• Enter Supervisor Name

• Enter Supervisor Position Number

(6 character minimum, Not 900#)

Ex. C-450=C00250 ; E-1151 =E01151

• Enter information for Department Information (Optional)

Editing Posting: Posting Details cont.

• Enter Budget Information

• Click on Add Budget Details Entry to include FOAPAL

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Editing Posting: Posting Details cont.

• Enter Position Summary

• Enter Duties/Responsibilities

• Enter Required Qualifications

Editing Posting: Posting Details cont.

• Enter Preferred Qualifications (Optional)

• Enter Work Hours (Optional)• Enter any Special Instructions to

Applicants (Optional)• Enter Posting Date• Enter Closing Date (Optional)• Select Closing Instructions• Select Save & Continue

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Editing Posting: Applicant Documents

• In Applicant Documents, select the documents you are having applicants submit with their application

• Select Save & Continue

Editing Posting: Supplemental Questions

• In Supplemental Questions, Hiring Manager can add any Supplemental questions they would like added to the application process

• Click on Add a question

• Select Save & Continue

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Editing Posting: Reference Collection

• In Reference Collection, you can request how many references you would like the applicant to provide

• Select Save & Continue

Editing Posting: Summary – Send to HR

• Hiring Manager will move posting to Student HR Rep for approval

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Human Resources Approves Post

• The position is now posted on the Career Site

• Use the Quicklink for Posting located towards the bottom of the position summary to send to potential applicants and review the posting

Student Posting on Career Site

• Students may now apply for the position by clicking on Apply for this job

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Hiring Manager Screens Applicants

• After the student applies, Hiring Manager will screen the applicant

• Click on Postings, then Student

Hiring Manager Screens Applicants cont.

• Hiring Manager will click into their posting

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Hiring Manager Screens Applicants cont.

• Hiring Manager will select the Applicants tab in the posting

Hiring Manager Screens Applicants cont.

• Hiring Manager will select the applicant name

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Hiring Manager Screens Applicants cont.

• To review for required qualifications click on the Documents tab

Hiring Manager Screens Applicants cont.

• Hiring Manager will move applicant to next round for interview

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Hiring Manager Can Recommend for Hire

• After interviewing, Hiring Manager can either move applicant to “No Longer Under Consideration” or “Recommend for Hire”

Hiring Manager Will Start Hiring Proposal

• Once applicant is recommended for hire, Hiring Manager will Start Hiring Proposal

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Hiring Proposal

• Hiring Manager will fill in the Prospective Employee Information, Position Information (to include Preferred Start Date), and confirm Budget Information

Hiring Proposal

• Hiring Manager will move the Hiring Proposal to Student HR

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Supervisor Will Receive Confirmation Email

• Once the Student accepts the Hiring Proposal, The HR Rep will send a notification to the Hiring Manager letting them know the Student has accepted the offer, and has passed the background check.

• The confirmation email will also discuss next steps to complete the New Student Onboarding Process

Resources –

• Student Employment Portal- https://www.msudenver.edu/se/• Getting Started - https://www.msudenver.edu/se/gettingstarted/