Perkins IV Secondary Accountability Data September 8, 2015 “Leading for educational excellence and equity. Every day for every one.”

Perkins IV Secondary Accountability Data

September 8, 2015

“Leading for educational excellence and equity. Every day for every one.”

Debra Hsu

Associate Director for Career Technical Education

Michelle KamenovCareer Development & Career Technical Education Supervisor

Kari-Ann EdigerResults Measurement Specialist

Today’s Presenters

education.state.mn.us 2

1. Submitting the P-file• Process• Timeline

2. Reports/data that are available

3. Definitions: Participant, Concentrator, Completer

4. Definitions: Discuss the secondary accountability indicators & how they impact district results

5. Examine current targets and performance

6. Preview the Perkins accountability indicators for FY16

Goals


~ SUBMITTING the P-FILE ~


• Program Approvals (Spring-ongoing)– Table C: Table of Career and Technical Education Programs and

Licenses has been updated and posted to the Carl Perkins Program Approval site

– http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/ProgAppr/index.html

– Can use whatever local course titles you like for Program Approval,

but, the program & course codes need to come from Table C

• You should submit P-file data for all Programs/Courses listed in your Program Approvals. – You should NOT submit P-file data for any courses other

than those listed in your Program Approval.

Data Submissions for the P-File


http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/ProgAppr/index.html



• May 1st – Sept 18th (Summer)

– District personnel (CTE teachers & coordinators, business office/MARSS person,

office staff, Consortium Leaders) should work together to ensure that all P-file data are prepared & accurate:

Appropriate programs/courses (refer back to your Program Approval) Course length in minutes Proficiency status for the course TSA participation and TSA proficiency (from teachers)

P-file: Data Submission


– P-files submitted to MDE via the Carl Perkins website app• One person per district is authorized to submit the P-file• Directions have been provided to identified district personnel who

upload the data file (contact MDE if you do not have this information)

• Please make sure to submit the P-file by September 18th. There will be no extensions granted this year.

•P-File submission webinar/training, September 9, 2015 (9am & 3:30pm)

P-file: Data Submission


DATA ELEMENT LENGTH POSITION VALID DATA FILL/JUSTIFICATION

School Year 2 1 – 2 Numeric Right Justify, leading zero fill

School District 4 3 – 6 Numeric Right Justify, leading zero fill

District Type 2 7 – 8 Numeric Right Justify, leading zero fill

School Number 3 9 – 11 Numeric Right Justify, leading zero fill

MARSS ID Number 13 12 – 24 Numeric Right Justify, leading zero fill

Program Code 6 25 – 30 Numeric Right Justify, leading zero fill

Course Code 2 31 – 32 Numeric Right Justify, leading zero fill

Course Length in Minutes 5 33 – 37 Numeric Right Justify, leading zero fill

Grade Received 1 38 P or N Proficient/Non-Proficient

Teen (single) Parent 1 39 Y / N Default to N

Displaced Homemaker 1 40 Y / N

Is a TSA Given 1 41 Y / N State Approved TSA given in class

Student Proficiency 1 42 P / N IF Line 41=Y then student P or N

Last Name 40 43 – 82 Alpha Left justify, fill with spaces to end

First Name 40 83 - 122 Alpha Left justify, fill with spaces to end

Middle Name 40 123 - 162 Alpha Left justify, fill with spaces to end

Suffix 04 163 - 166 Alpha/ Left justify, fill with spaces to end Numeric

Gender 01 167 M or F

Date of Birth 08 168 - 175 Numeric yyyymmdd

Data Record Example: 1528530104000000000000001407101504840PNNYPLASTNAME FIRSTNAME MIDDLENAME SUFXGYYYYMMDD

Carl D. Perkins Record Layout 2015


• September 18th–October (State)– Internal data validation & quality checks of system generated reports

• November 2nd (earliest possible) (State/Consortia) – District level reports are available to be downloaded from the Carl Perkins website

app– Consortia level reports e-mailed out to Consortia leaders Target negotiation sent out to Consortia leaders

• November 30th (anticipated) (Consortia/State) – Consortia Negotiations finalized

• December 1st – 15th (State)– Prepare & submit data for the CAR report (SLEDS, enrollment data, EdFacts)

• December 15th (State)– Prepare data for State Negotiations with OCTAE

• January–March (Consortia/State)– Consortia Leaders prepare Carl Perkins grants for submission

• April–May (State/Consortia) – Plan review cycle

Data Timeline (barring any unforeseen circumstances…)


~ REPORTS ~

Carl PerkinsPerformance Indicators


Secondary Reports

• 1S1 Academic Attainment in Reading/Language Arts • 1S2 Academic Attainment in Mathematics• 2S1 Technical Skill Attainment (TSA) • 3S1 School Completion• 4S1 Student Graduation Rates (NCLB 4-year Graduation Rate) • 5S1 Placement (SLEDS Match)• 6S1 Nontraditional Participation • 6S2 Nontraditional Completion


Reports available by: state, consortium, district, school

– Career Cluster Report (1 page)

by the 16 career clusters CTE Concentrators only

– Program Report (3 pages)

Report includes the 6 digit program codes CTE Participants only (duplicate students across programs)

– Course Report (42 pages)

6 + 2 digit course codes CTE Participants only (duplicate students across courses)

• Duplicated and Unduplicated counts are specified in each report


Secondary Reports

• All data reported out by:– Gender (MARSS, Female/Male)

– Ethnicity (7 codes as of 2011 data) 1) American Indian or Alaskan Native, 2) Asian, 3) Hispanic, 4) Black, Non-Hispanic, 5) White, Non-Hispanic, 6) Hawaiian/ Pacific Islander, 7) Multiracial

– Special Populations1. Individuals with Disabilities (MARSS, SEES codes: 4, 6, 9)

2. Economically Disadvantaged (MARSS, Econ codes: 1, 2)

3. Nontraditional Enrollees (from P-file)

4. Single Parents (self-reported)

5. Displaced Homemakers (Federal definition, self-reported)

6. Limited English Proficiency (MARSS: Y/N)

7. Migrant (MARSS until 2013-14; database beginning SY2014-15)

Reporting Categories


~ DEFINITIONS ~

2015 Carl PerkinsPerformance Indicators


• Participant 100-239 hours in one career field

• Concentrator 240 hours or more in one career field

• Secondary Completer A Concentrator who graduates

Definitions


1S1 Academic Attainment in Reading/ Language Arts*


Numerator

__________________________________________

Denominator

• Number of CTE Concentrators who have met the proficient or advanced level on the Statewide high school reading/language arts assessment administered by the State under Section 1111(b)(3) of the Elementary and Secondary Education Act (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education.

• Number of CTE Concentrators who took the ESEA assessment in reading/language arts whose scores were included in the State’s computation of AYP and who, in the reporting year, left secondary education.

*Based on the GRAD

1S2 Academic Attainment in Mathematics*


___________________________________________

Numerator

Denominator

• Number of CTE Concentrators who have met the proficient or advanced level on the Statewide high school mathematics assessment administered by the State under Section 1111(b)(3) of the (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education.

• Number of CTE Concentrators who took the ESEA

assessment in mathematics whose scores were included in the State’s computation of AYP and who, in the reporting year, have left secondary education.

*Based on the GRAD

GRAD Testing: 1S1 & 1S2 reports


REPORT: DEC 2017

REPORT: DEC 2016

REPORT: DEC 2015

REPORT: DEC 2014 - - -

SCHOOL YEAR 2016-17

SCHOOL YEAR 2015-16

SCHOOL YEAR 2014-15

SCHOOL YEAR 2013-14

SCHOOL YEAR 2012-13

SCHOOL YEAR 2011-12

SCHOOL YEAR 2010-11

SCHOOL YEAR 2016-17

12th graders have taken Reading &

Math GRAD

11th grade Math GRAD

10th grade Reading GRAD

9th 8th

12th graders have taken Reading &

Math GRAD

11th grade Math GRAD

(offered as RETEST ONLY)

10th grade Reading GRAD

(offered as RETEST ONLY)

9th 8th 7th

12th 11th ACT plus Writing

10th 9th 8th 7th 6th

Dec 2015 is the last year of using the GRAD assessment to report 1S1 & 2S1

2S1 Technical Skills Attainment*


Numerator

__________________________________________

Denominator

• Number of Secondary CTE Concentrators within Programs of Study selected by the state for which state-approved technical skill assessment instruments have been identified who pass any of those identified technical skill assessment instruments pertinent to the Program of Study in which concentrator status is obtained.

• Number of Secondary CTE Concentrators within Programs of Study selected by the state for which state-approved technical skill assessment instruments have been identified who attempt any of those identified technical skill assessment instruments pertinent to the Program of Study in which Concentrator status is obtained.

* FY11 was the first year of reporting TSA outcomes for Secondary. (Prior to FY11, the number of concentrators passing 2 credits within one career field was reported.)

*FY14 and going forward, this is reported as a single-year analysis only Assessments have been added each subsequent year. State-Approved

Technical Skill Assessments have now been identified in 60 of the 79

career pathways.

3S1 School Completion


___________________________________________

• Number of CTE Concentrators who earned a regular secondary school diploma during the reporting year.

• Number of CTE Concentrators who left secondary education during the reporting year.

Numerator

Denominator

• Number of CTE Concentrators who, in the reporting year, were included as graduated in the State’s computation of its graduation rate as described in Section 1111(b)(2)(C)(vi) of the ESEA.

• Number of CTE Concentrators who, in the reporting year, were included in the State’s computation of its graduation rate as defined in the State’s Consolidated Accountability Plan pursuant to Section 1111(b)(2)(C)(vi) of the ESEA.

Includes: 1) graduates, 2) dropouts, 3) *unknowns, and 4) *continuing

*Beginning in 2012-13, the CTE calculation was adjusted to reflect the same definition as the calculation used by the state for 4-year graduation rate. All four categories of students are now included in the denominator, including the 1) unknown, and 2) continuing students.

4S1 Student Graduation Rates 4-year Cohort from grade 9

*Prior Year Data*


___________________________________________

Numerator

Denominator

5S1 Placement (Prior year data)


___________________________________________

• Number of Secondary CTE Completers who register as participating in higher education in a data match through the Minnesota Office of Higher Education

• Number of Secondary CTE Completers.

* Note second quarter enrollment following graduation (October-December). So for the December 2015 CAR report we will be reporting on students who graduated at the end of the SY2013-14

Numerator

Denominator

**Data match is actually via SLEDS, which includes data from Office of Higher Education as well as National Clearing House

6S1 Nontraditional Participation


___________________________________________

• Number of CTE participants from underrepresented gender groups who participated in a program that leads to employment in nontraditional fields during the reporting year.

• Number of CTE participants who participated in a program that leads to employment in nontraditional fields during the reporting year.

• NOTE: Nontrad codes were revised/updated this year according to national CIP codes. The new codes will take effect for the FY15 reporting cycle.

Numerator

Denominator

6S2 Nontraditional Completion


___________________________________________

• Number of CTE concentrators from underrepresented gender groups who completed a program that leads to employment in nontraditional fields during the reporting year.

• Number of CTE concentrators who completed a program that leads to employment in nontraditional fields during the reporting year.

• NOTE: Nontrad codes were revised/updated this year according to national CIP codes. The new codes will take effect for the FY15 reporting cycle.

Numerator

Denominator

Core Indicator OCTAE STATE

1S1 Reading 72.00% 79.41%

1S2 Mathematics 56.00% 63.73%

2S1 Technical Skill 53.00% 60.08%

3S1 Completion* 98.50% 98.66%

4S1 4-year Graduation** 89.00% 90.18%

5S1 Placement** 54.00% 66.32%

6S1 NT Participation 27.00% 28.03%

6S2 NT Completion 12.00% 13.33%

*Students (SY2014-15), **Prior year students, (graduated SY2013-14) • Red = Did not make the negotiated targets• Purple = Did not make the negotiated target, but, are within 90% of the target, so, it does

not count against us

Negotiated State Target vs. Actual State Performance~ FY14 All Targets Met ~


Core Indicator SY2014-15 SY2015-16

1S1 Reading 73.00% 58.00%*

1S2 Mathematics 56.00% 45.00%*

2S1 Technical Skill 54.00% 54.30%

3S1 Completion 98.50% 98.50%

4S1 4-year Graduation 89.00% 89.10%

5S1 Placement 54.00% 54.10%

6S1 NT Participation 27.00% 27.50%

6S2 NT Completion 12.00% 12.50%

Negotiated State Target for SY2014-15 and SY2015-16


~ 2016 PREVIEW ~definition changes approved by OCTAE

2016 Carl PerkinsPerformance Indicator Updates


1S1 Academic Attainment in Reading/ Language Arts*


Numerator

__________________________________________

Denominator

• Number of 12th grade Participants and Concentrators who have met or exceeded the proficiency level on the high school Reading Assessment (MCA/MTAS)

• Number of 12th grade Participants and Concentrators who took the MCA/MTAS and whose high school Reading assessment scores were included in the State’s computation of AYP.

Orange=changes accepted by OCTAE

1S2 Academic Attainment in Mathematics*


Numerator

__________________________________________

Denominator

• Number of 12th grade Participants and Concentrators who have met or exceeded the proficiency level on the high school Mathematics Assessment (MCA/MTAS)

• Number of 12th grade Participants and Concentrators who took the MCA/MTAS and whose high school Mathematics assessment scores were included in the State’s computation of AYP.

Orange=changes accepted by OCTAE

5S1 Placement (Prior year data)


___________________________________________

• Number of Secondary CTE Completers who register as participating in higher education in a data match with the Statewide Longitudinal Data System (SLDS)

• Number of Secondary CTE Completers.

*Note second quarter enrollment following graduation (October-December). So for the December 2016 CAR report we will be reporting on students who graduated at the end of the SY2014-15

*Definition now better reflects the actual analysis

Numerator

Denominator

*Orange = changes accepted by OCTAE

6S1 Nontraditional Participation


___________________________________________

• Number of CTE students from underrepresented gender groups who enrolled in a nontraditional CTE course during the current reporting year.

• Number of CTE students who enrolled in a nontraditional CTE course during the current reporting year.

• Orange=changes accepted by OCTAE

Numerator

Denominator

Career Technical Program Administration• http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/index.html

– Perkins IV– Program Approvals– Transition-Disabled Programs

Carl Perkins• http://

education.state.mn.us/MDE/SchSup/DataSubLogin/CarlPerkins/index.html– Enter System for data downloads and report retrieval– Step-by-Step directions– Carl Perkins Record Layout

• Go to this website for a list of Technical Skills Assessments by pathway www.cte.mnscu.edu/programs/mntsa.html

CTE/Perkins Web Site Resources


http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/index.html

http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/index.html

http://education.state.mn.us/MDE/SchSup/DataSubLogin/CarlPerkins/index.html



http://www.cte.mnscu.edu/programs/mntsa.html


Questions and Comments can be sent to:

Michelle Kamenov

Supervisor, Career Development & Career Technical Education

Minnesota Department of Education

[email protected]

Kari-Ann Ediger

Specialist, Results Measurement/Program Improvement

Minnesota Department of Education

[email protected]

mailto:[email protected]

mailto:[email protected]

Annual Perkins Consortium Coordinators MeetingNovember 4, 2015Normandale Community College, Bloomington

2016 CTE Works! Leading the WayNovember 5, 2015Sheraton Minneapolis West Hotel, Minnetonkawww.cteworksminnesota.org/

Upcoming CTE Professional Development Events


http://www.cteworksminnesota.org/

Perkins Accountability II – Postsecondary Wednesday September 9, 10am

Perkins CTE Requirements & Uses of Funds Thursday, September 24, 10-11am

Treatment of Money Detail-Secondary Thursday, September 24, 1pm

Treatment of Money Detail-Postsecondary Monday, September 28, 1pm

Perkins Fiscal Webinars

Perkins Accountability Webinars

Perkins 101 for New Consortium Coordinators

Perkins 101 for New Consortium Coordinators Thursday September 10, 1pm

www.cte.mnscu.edu/professionaldevelopment/finance-and-accountability.html

http://www.cte.mnscu.edu/professionaldevelopment/finance-and-accountability.html

Thanks for joining us today!

We value your feedback about today’s session.

Please click the link in the chat window now to complete the evaluation of this webinar.

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REMINDER: For secondary participants, Continuing Education Units (CEU’s) will be made available for teachers for this series of webinars (! Hour per webinar). In order to get the necessary certificates you MUST complete the session evaluation.

Thank you for all you do for CTE in Minnesota

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Documents

Perkins IV Secondary Accountability Data September 8, 2015 “Leading for educational excellence and equity. Every day for every one.”