फोन/Ph: +91-33-2401 4132-36 वेबसाइट/Website: http://igmkolkata.spmcil.com

फ़ैक्स/Fax: +91-33-2401 0553 ई-मेल/E-mail: calmint@spmcil.com

भारत सरकार टकसाल

INDIA GOVERNMENT MINT

(भारत प्रततभूतत मुद्रण तथा मुद्रा तनमााण तनगम तलतमटेड की एक इकाई)

(A Unit of Security Printing and Minting Corporation of India Limited)

(तमतनरत्न, शे्रणी-I सीपीएसई / A Mini Ratna, Category-I CPSE)

आईएसओ 9001:2008 एवं 14001:2004 प्रमातणत कंपनी / An ISO 9001:2008 & ISO 14001:2004 Certified Company

भारत सरकार के पूणा स्वातमत्वाधीन / Wholly Owned by Government of India

अलीपुर / Alipore, कोलकाता / Kolkata - 700 053

Corporate Identity Number (CIN): U22213DL2006GOI144763

Not Transferable

Security Classification: Non - Security

TENDER DOCUMENT FOR PROCUREMENT OF MULTIPLE THEME BLISTER PACK

Tender No. 54/PT- 64(17-18)/6000010052 Dated: 20.09.2017

This Tender Document Contains 22 Pages.

Document is given to:

M/s______________________________________________________________

Address___________________________________________________________

Details of Contact person in IGM, Kolkata regarding this tender:

(Shri. B. Basak) AM (Materials Management) For and on the behalf of

GENERAL MANAGER India Government Mint, Alipore, Kolkata – 700053 West Bengal Ph.No.033-24014938 FAX: (+) 91-33-2401-0553 email: calmint@spmcil.com

mailto:calmint@spmcil.com

Page - 2 - of 22

फोन/Ph: +91-33-2401 4132-36 वेबसाइट/Website: http://igmkolkata.spmcil.com

फ़ैक्स/Fax: +91-33-2401 0553 ई-मेल/E-mail: calmint@spmcil.com

भारत सरकार टकसाल

INDIA GOVERNMENT MINT

(भारत प्रततभूतत मुद्रण तथा मुद्रा तनमााण तनगम तलतमटेड की एक इकाई)

(A Unit of Security Printing and Minting Corporation of India Limited)

(तमतनरत्न, शे्रणी-I सीपीएसई / A Mini Ratna, Category-I CPSE)

आईएसओ 9001:2008 एवं 14001:2004 प्रमातणत कंपनी / An ISO 9001:2008 & ISO 14001:2004 Certified Company

भारत सरकार के पूणा स्वातमत्वाधीन / Wholly Owned by Government of India

अलीपुर / Alipore, कोलकाता / Kolkata - 700 053

Corporate Identity Number (CIN): U22213DL2006GOI144763

SECTION I: NOTICE INVITING TENDER (NIT)

NOTICE INVITING NATIONAL COMPETITIVE BIDDING

Tender No. 54/PT- 64(17-18)/6000010052 Dated: 20.09.2017

1. India Government Mint (A unit of SPMCIL), ALIPORE, KOLKATA-700053, invites sealed tenders from eligible and qualified Tenderers for supply of following goods :

Item. No. Description Quantity EMD

1 MULTIPLE THEME BLISTER PACK 25000 Nos. Rs. 15,045 /-

(Rupees Fifteen Thousand Forty Five only)

Type Of Tender (Two Bid/ PQB/ EOI/ RC/

Development/ Indigenization/ Disposal of Scrap/

Security Item etc.)

Two Bid system with Techno-Commercial & Financial Bid

i.e. Single Stage (Two packets) National Competitive Bidding.

Open Tender.

Dates of sale of tender documents: From 20.09.2017 to 20.10.2017during office hours

Price of the Tender Document Rs.500/- (Rupees Five Hundred only)

Place of sale of tender documents IG Mint, Kolkata - 700053

Closing date and time for receipt of tenders 20.10.2017up to 3.00 PM

Place of receipt of tenders IG Mint, Kolkata - 700053

Date and time of PQB / Techno-Commercial Bid /

Price Bid opening

1) For Techno-Commercial Bid: - 20.10.2017at 3.30 PM

2) For Financial Bid: - will be intimated later on to those firms who qualify in Techno-Commercial Bid.

Place of opening of tenders IG Mint, Kolkata - 700053

Nominated Person/ Designation to Receive Bulky Tenders (Clause 21.1 of GIT)

Shri B. Basak, AM (Materials Management)

2. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 3 Tender documents may be purchased on payment of non-refundable fee of Rs.500/- (Rupees Five Hundred

Only) per set in the form of Account Payee Demand Draft / Banker‟s cheque / Pay order, drawn on a scheduled commercial bank in India, in favor of “India Government Mint, Kolkata ( A Unit of SPMCIL)” Payable at Kolkata.

Page - 3 - of 22

4. EMD in the form of account payee Demand Draft/ Bankers Cheque /Fixed Deposit Receipt in favour of the “India Government Mint, Kolkata (A unit of SPMCIL)” is to be furnished along-with Technical Bid from any Scheduled Commercial Bank otherwise the tender will not be considered and will be liable to be rejected. 5. If requested, the tender documents will be mailed by registered post/speed post to the tenderers, for which extra

expenditure per set will be Rs.100/-. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above.

6. Tenderer may also download the tender documents from our website http://igmkolkata.spmcil.com and www.spmcil.com and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above.

7. Tenderers shall ensure that their tenders duly sealed and signed, complete in all respects, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.

The General Manager, India Government Mint, Alipore, Kolkata, Pin- 700053 (INDIA)

8. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organization, the tenders will be sold/received/opened on the next working day at the appointed time.

9. The Tender documents are not transferable.

10. No Conditional Tender shall be accepted.

AM (MATERIALS MANAGEMENT)

FOR GENERAL MANAGER

INDIA GOVERNMENT MINT,

ALIPORE, KOLKATA- 700053

http://igmkolkata.spmcil.com/

Page - 4 - of 22

SECTION II : General Instructions to Tenderers (GIT) Part - I

Part I: General Instructions Applicable to all Types of Tenders

Please refer to our website for further details:

http://www.spmcil.com/spmcil/UploadDocument/GIT.pdf

Page - 5 - of 22

SECTION III : Special Instructions to Tenderers(SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/substitute/supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. (Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other clauses in SIT as deemed fit.)

Sl. No. GIT

Clause No.

Topic SIT Provision

1. 4

Eligible Goods and Services (Origin of Goods)

All goods to be supplied under this contract shall have their origin in India.

2. 11.2 Tender

Currency Bidders must quote in Indian Rupees only. Suppliers have to quote within two decimal place. Quotation with price quoted beyond two decimal place is ignored.

3. 12.14 Customs

Duty Not Applicable.

4. 13 Indian Agent Not Applicable.

5. 14 Firm Price/

Variable Price

Variable Price is not applicable, so firms are requested to quote Firm Price only.

6. 18 EMD

In addition, for MSME firms, the tenderers who are currently registered and, also, will continue to remain registered during the tender validity period with District Industries Centers or Khadi and village Industries board or Coir Board or NSIC or Directorate of Handicrafts and Handlooms or any other body specified by Ministry of Micro, Small & Medium Industry under MSME are exempted from payment of earnest money. In case the tenderer falls in these categories, it should furnish certified copy of its valid registration details (with NSIC or any other body as stated above).

7. 19 Tender Validity

The tender should be valid for a period of 120 days from the date of opening of tender.

8. 20.4

Number of Copies of Tenders to

be submitted

A tenderer shall submit two copies of its tender marking them as „Original‟ and „Duplicate‟.

9.

20.8

Signing and Sealing of

Tender

a) Tender will consist of Two bid system („Techno-Commercial bid‟ & „Price bid‟).

b) „Techno-commercial Bid‟ and „Price Bid‟ are to be submitted in two separate double sealed envelopes on or before the due date of submission of tender.

c) It may noted that the price is not to be quoted in the „Techno-commercial Bid‟.

d) It shall only be quoted in „Price Bid‟.

Non- adherence to these conditions make tender liable for rejection. The envelopes containing bids shall be super scribed as „Techno- Commercial Bid‟ and „Price Bid‟ as the case may be for “Procurement of Multiple Theme Blister Pack.”

Page - 6 - of 22

The sealed envelopes shall again be put in another sealed cover and should be super scribed as „Techno- Commercial Bid‟ and „Price Bid‟ due on 20.10.2017up to 3.00 PM (IST). Late tender shall not be accepted. Tenderers shall submit their offers only on prescribed form.

Tenders shall be submitted in parts as below :

Part – I : Techno-Commercial Bid (Packet – 1)

(i) Containing un-priced tender consisting of documents as specified under section VI: List of Requirements, duly filled Sec: X (Un-priced) & Sec: XII in this tender document.

(ii) EMD

(iii) Tender document fee.

(iv) The tenderer shall submit detailed technical offer as per technical specifications given in Section VII and list of requirement given in Section VI of this tender document.

(v) The tenderer has to submit acceptance of all section of the tender document (GIT, SIT, GCC & SCC), quality control requirement, tender form, questionnaire etc.

Part – II : Price Bid (Packet – 2)

The tenderer shall quote price strictly as per the proforma given in Section XI of this tender document.

10 20.9 e-tendering Not Applicable

11 21.2 Taxes & Duties

If the tenderer fails to include taxes & duties in the tender, no claim thereof will be considered by the purchaser afterwards.

12 32

Conversion of Tender currencies to Indian Rupees

Not Applicable

13 35.2

Additional Factors

for Evaluation

MSME registered firms are exempted from paying the cost of Tender document.

14 43 Parallel

Contracts

IGM, Kolkata reserves its right to conclude Parallel contracts, with more than one bidder (for the same tender). The Parallel Contracts would be concluded as given below subject to alternate bidder matching the Prices with lowest bidder. i) The lowest bidder L1 should be awarded at least 60% of the total contract value or his spare supply capacity, whichever is lower. The ratio of splitting given above is approximate and may be subject to limitation of order quantity. ii) For the rest of the contract quantity the lowest rate accepted will be counter offered to L2 party. On acceptance of the counter offer, order will be placed on L2 party for 40% of the proposed quantity/ value or the spare supply capacity of the L2 bidder, whichever is lower, and so on to other tenderers. In case of non-acceptance of counter offer by L2 party, similar offer shall be given to L3 and L4 and so on.

15 51.2 Pre-

qualification Bidding

Not Applicable

16 52.3 Pre-

Production Samples

(i) Design will be provided by Mint Authority and sample design for each theme has to be approved by Mint Authority before bulk supply.

(ii) The sample 50 nos. design for each theme is to be supplied within 7 days from date of issue of the approved design by Mint Authority.

Page - 7 - of 22

SECTION IV: General Conditions of Contract (GCC)

Part I: General Conditions of Contract applicable to all types of Tenders

Please refer to our website for further details:

http://www.spmcil.com/spmcil/UploadDocument/GCC.pdf

Page - 8 - of 22

SECTION V : SPECIAL CONDITIONS OF CONTRACT (SCC)

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of

General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These

Special Conditions will modify/substitute/supplement the corresponding (GCC) Clause.

Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in

the SCC shall prevail.(Clauses of GCC listed below include a possibility for variation in their provisions through SCC.

There could be other clauses in SCC as deemed fit)

Sl. No.

GCC Clause No.

Topic SCC Provision

1. 8 Packing

Packing to be done to avoid any scratch during transit. The machine should be packed in such a manner that they are not exposed to open atmosphere during the transportation. The packing provided by the supplier should be strong and durable enough to withstand, without limitation, the entire journey during transit including transshipment (if any), rough handling, open storage etc. without any damage, deterioration etc. As and if necessary, the size, weights and volumes of the packing cases shall also take into consideration, the remoteness of the final destination of the goods and availability or otherwise of transport and handling facilities at all points during transit up to final destination as per the contract.

2 8 Marking

1. CONSIGNEE: General Manager, India Government Mint (A Unit of SPMCIL), Alipore, Kolkata – 700053.

Order No:

Packing No:

Net Weight:

Gross Weight:

3

10 Delivery Schedule

(i) The entire quantity is to be supplied within one year from the date of issue of Mint PO or till completion of delivery of the entire quantity whichever is earlier.

(ii) Supplier will supply 1000 pcs. or ordered quantity whichever is less, for each theme, within one month after getting the approval of the sample design.

4 11 Transportation

FOR basis to IG Mint, Kolkata.

5 12 Insurance All the transit insurance (till unloading & positioning at spot directed by Mint authority) shall be arranged by the supplier with the Indian Insurance companies which will be to the account of the supplier.

6 13 Spare Parts Not Applicable.

7 14 Incidental Services

Not Applicable.

a) Contract number and date

b) Brief description of goods including quantity

c) Packing list reference number

d) Consignee‟s name and full address

e) Supplier‟s name and address

The Supplier shall make separate packages for each machine to the consignee whose addresses are mentioned below :

GENERAL MANAGER

INDIA GOVERNMENT MINT, KOLKATA

(A UNIT OF SPMCIL)

ALIPORE, KOLKATA - 700053.

PHONE NO. 033-24014938

FAX : 033-2401-0553

Email: calmint@spmcil.com

9 16 Warranty Not Applicable.

mailto:calmint@spmcil.com

Page - 9 - of 22

10 19.3 Option Clause

Applicable. The purchaser reserves the right to increase the ordered quantity by 25% at any time, on same terms and condition till final delivery date of the contract, by giving reasonable notice even though the quantity ordered initially has been supplied in full before the last date of the delivery period.

11 21.2 Taxes & Duties

If the tenderer fails to include taxes in the tender, no claim thereof will be considered by the purchaser afterwards. Income Tax (TDS) on training shall be borne by the tenderer.

12 22.3, 22.4, 22.6

Terms and mode of payment

100% payment within 30 days after full receipt, acceptance, approval of concerned authority and subject to submission of bill in triplicate.

The vendor should provide their e-mail id with their bill, for intimation of payment.

Payment will be made by e-payment only & for the purpose of e-payment kindly ensures to submit the following information of your Bank details along with Quotation: I. Applicant (Remitter) Details: Account Title, Debit Account No., Account Type: Current /Saving / Cash Credit etc., II. Beneficiary Details: Beneficiary Name, Credit Account No., Centre (Location), Name of Bank along with Address & Branch Code. III. Account Type: IFSC Code, MICR Code, Email I.D. and Mobile Number of the beneficiary.

All the documents would be sent to The General manager, India Government Mint, Kolkata.

For the transaction through RTGS, the firm may submit the A/c No. MICR code & name of Bank, Branch name, IFSC code, Account type etc.

Page - 10 - of 22

SECTION VI : LIST OF REQUIREMENTS

Item. No. Description Quantity EMD

1 MULTIPLE THEME BLISTER PACK 25000 Nos. Rs. 15,045 /-

(Rupees Fifteen Thousand Forty Five only)

Bidder Firm must have experience in supply of at least 7500 Nos. of Multiple Theme Blister Pack in any one year during last five financial years ending 31.03.2017.

Note:- 1. Firm must furnish stipulated documents like copy of purchase order & invoice in support of fulfillment of the above

criteria.

2. Non submission of documents may lead to rejection of offer.

Page - 11 - of 22

SECTION VII : TECHNICAL SPECIFICATIONS Technical Specification of Multiple Theme Blister Pack 1- MULTIPLE THEME BLISTER PACK (FOR PROOF & UNC COIN SETS) 2- PAPER JACKET OF SIZE 24 INCHES X 4.5 INCHES 3- PAPER 350GSM 4- COVER: 6.125 INCHES X 4.75 INCHES 5- SIZE OF BLISTERS WILL BE PROVIDED WITH THE DESIGN 6- WITHOUT COIN FITTING JOB

Page - 12 - of 22

SECTION VIII : Quality Control Requirements Quality of Multiple Theme Blister Pack: Free from all technical defects, in compliance with our Technical Specification given SECTION VII. i) Goods supplied not in conformity (conformity means free from all defects i.e., scratches, hyper-tone of inks and

deviations from technical specifications given in Sec. VII.) with tender specification will be treated as goods not supplied at all and supplier shall take supplied material not confirming to order specification back within 15 days. Goods shall be delivered by the supplier in accordance with the terms and conditions specified in the contract failing which expenses of keeping goods at purchaser‟s premises may be levied on supplier.

ii) Delivery date will be calculated from the date goods are received in acceptable quality in accordance with technical specification.

Page - 13 - of 22

SECTION IX : Qualification / Eligibility Criteria

Not applicable.

Page - 14 - of 22

SECTION X: TENDER FORM

Date:

To,

The General Manager,

India Government Mint,

(A Unit of SPMCIL), Wholly owned by Government of India Alipore, KOLKATA – 700 053.

Ref: Your Tender document No. Dated:

We, the undersigned have examined the above mentioned tender enquiry document, including

amendment No. _____ dated _____ (if any), the receipt of which is hereby confirmed. We now

offer to supply and deliver _____________(description of goods and services) in conformity with

your above referred document for the sum of Rs.XXXXXXXXXX (total tender amount in

figures and words), as shown in the price schedule(s), attached herewith and made part of this

tender.

If our tender is accepted, we undertake to supply the goods and perform the services as

mentioned above, in accordance with the delivery schedule specified in the List of

Requirements.

We further confirm that, if our tender is accepted, we shall provide you with a performance

security of required amount in an acceptable form in terms of GCC Clause 6, read with

modification, if any, in SECTION -V - “Special Conditions of Contract”, for due performance of the

contract.

We agree to keep our tender valid for acceptance for a period up to __________, as required in

the GIT Clause 19, read with modification, if any in Section-III -“Special Instructions to

Tenderers” or for subsequently extended period, if any, agreed to by us. We also accordingly confirm

to abide by this tender up to the aforesaid period and this tender may be accepted any time before the

expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender

read with your written acceptance thereof within the aforesaid period shall constitute a binding contract

between us.

We further understand that you are not bound to accept the lowest or any tender you may receive

against your above-referred tender enquiry………………………

Dated this ________________ date of________________

For and on behalf of

(With seal)

Signature

Name

In the capacity of

(DULY AUTHORISED TO SIGN THE BID)

Page - 15 - of 22

SECTION XI : PRICE SCHEDULE

A price schedule appropriate to the nature of goods to be attached here

Procurement of Multiple Theme Blister Pack:-

Sl. No. Description Amount

(in Rupees)/No.

1 Basic Cost of Multiple Theme Blister Pack. (as per Section VI & VII of Tender Enquiry)

2 Packing charges

3 Insurance & Freight:

Up to IGM, Kolkata

4 GST as applicable

5 Total Cost of supply (door delivery basis) in figures

6 Total Cost of supply (door delivery basis) in words

Important

1. No price to be indicated in the format which is to be enclosed along with Techno-commercial Bid (Part I) However, Price Bid (Part II) which contains prices should be in this proforma only and to be enclosed in a sealed cover separately. However, packets should be sent as per clause no. 20.8 of SIT.

………………………………………………………….. Signature of the tenderer with designation with seal

Page - 16 - of 22

SECTION XII : QUESTIONNAIRE

The tenderer should furnish specific answers to all the questions/issues mentioned below. In

case a question/issue does not apply to a tenderer, the same should be answered with the

remark “not applicable”.

Wherever necessary applicable, the tenderer shall enclose certified copy as documentary

proof/evidence to substantiate the corresponding statement.

In case a tenderer furnishes a wrong or evasive answer against any of the under-mentioned

question/issues, its tender will be liable to be ignored.

1. Brief description and of goods and services offered:

2. Offer is valid for acceptance up to:

3. Your permanent Income Tax A/C No. as allotted by the Income Tax Authority of Government of India:

Please attach certified copy of your latest/current Income Tax clearance

certificate issued by the above authority.

4. Status :

a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi and/or the National Small Industries Corporation (NSIC), New Delhi, and/or the present India Government Mint, Kolkata and/or the Directorate of Industries of the concerned State Government for the goods quoted ? If so, indicate the date up to which you are registered and whether there is any monetary limit imposed on your registration.

b) Are you currently registered under the Indian Companies Act, 1956 or any other similar

Act?

Please attach certified copy(s) of your registration status etc. in case your answer(s)

to above queries is in affirmative.

5. Please indicate name & full address of your Banker(s) :

6. Please state whether business dealings with you currently stand suspended/banned by any

Ministry/Deptt. Of Government of India or by any State Govt. ……………………….

(Signature with date)

………………………………….

………………………………….

(Full name, designation & address of the person duly authorized to sign on behalf of the tenderer)

For and on behalf of

………………………………….……

…………………………….

(Name, address and stamp of the tendering firm)

Page - 17 - of 22

SECTION XIII : Bank Guarantee Form for EMD Whereas …………………………………………………………………………………………… (here in after called the “ Tenderer‟‟) has submitted its quotation dated …………………… for the supply of …………………………………………………………………………………… (here in after called the “Tender”) Against India Govt. Mint, Kolkata‟s tender enquiry No………………………………………... know all persons by these presents that we …………………………………………… …..of ……………………………………….. (here in after called the “Bank”) Having our registered office at ………………………………………………………………….. are bound unto …………………………………… (here in after called “ India Govt. Mint, Kolkata”) in the sum of ………………………………………………………………………………………..

for which payment will and truly to be made to the said India Govt. Mint, Kolkata, the bank binds itself , its successors and assigns by these presents. Sealed with the Common Seal of the said Bank this …….……..day of …………..20……… The conditions of this obligation are – (a) If the Tenderer withdraws of amends, impairs or derogates from the tender in any respect

within the period of validity of this tender. (b) If the tenderer having been notified of the acceptance of his tender by India Govt. Mint,

Kolkata during the period of its validity:- (i) Fails or refuses to furnish the performance security for the due performance of

the contract. (ii) Fails or refuses to accept / execute the contract.

We undertake to pay India Govt. Mint, Kolkata up to the above amount upon receipt of its first written demand, without India Govt. Mint, Kolkata having to substantiate its

demand, provided that in its demand India Govt. Mint, Kolkata will note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions, specifying the occurred condition(s).

This guarantee will remain in force for a period of forty five days after the period of

tender validity and any demand in respect thereof should reach the Bank not later than the above date.

………………………….. (Signature of the authorized officer of the Bank) ` ……………………………………………………………… ……………………………………………………………… Name and designation of the officer ……………………………………………………………… Seal, name & address of the Bank and address of the Branch.

Page - 18 - of 22

SECTION XV : Bank Guarantee Form for Performance Security

……………………………………………………… [Insert: Bank‟s name, and address of the issuing branch or officer] Beneficiary: …………………………….. [Insert: name and address of India Govt. Mint, Kolkata] Date: …………………………. PERFORMANCE GURANTEE No.:……………………………………….. WHEREAS ………………………………………………………………………………. (name and address of the supplier) (hereinafter called “the supplier”) has undertaken, in pursuance of contract no……………………………. dated …………. to supply (description of goods and services) (herein after called “the contract”). AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract; AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of ……………… …… ……… …… …………………. (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. We undertake to pay India Govt. Mint, Kolkata up to the above amount upon receipt of its first written demand, without India Govt. Mint, Kolkata having to substantiate its demand. This Guarantee will remain in force for a period of sixty days after the currency of this contract and any demand in respect thereof should reach the Bank not later than the above date. ……………………………. (Signature with date of the authorized officer of the Bank) …………………………………………………………. …………………………………………………………. Name and designation of the officer …………………………………………………………. Seal, name & address of the Bank and address of the Branch

…………………………………………………………. Name and designation of the officer …………………………………………………………. …………………………………………………………. Seal, name & address of the Bank and address of the Branch

Page - 19 - of 22

SECTION XVI : CONTRACT FORM

The General Manager,

India Government Mint, (A Unit of SPMCIL),

Wholly owned by Government of India Alipore KOLKATA - 700053.

Contact No.___________________ dated _______________

This in continuation to this office Notification of Award No.__________dated _______

1. Name & address of the Supplier : ______________________________

2. India Government Mint, Kolkata‟s Tender document No. _________________ dated

___________ and subsequent Amendment No. _________________ dated ____________

(if any), issued by India Government Mint, Kolkata

3. Supplier‟s Tender No. __________ dated ___________ and subsequent communication(s) No. ___________ dated _____________ (if any), exchanged between the supplier and India Government Mint, Kolkata with this tender.

4. In addition to this Contract Form, the following documents etc. which are included in the

documents mentioned under paragraphs 2 and 3 above, shall also be deemed to form and

be read and construed as part of this contract :

(i) General Conditions of Contract; (ii) Special Conditions of Contract; (iii) List of Requirements; (iv) Technical Specifications; (v) Quality Control Requirements;

(vi) Tender Form furnished by the supplier; (vii) Price Schedule(s) furnished by the supplier in its tender;

(viii) Manufacturers Authorization Form (if applicable for this tender);

(ix) India Government Mint, Kolkata‟s Notification of Award

Note: The words and expressions used in this contract shall have the same meaning as are respectively assigned to them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated under Clause 1 of Section II - „General Instructions to Tenderers‟ of India Government Mint, Kolkata‟s Tender document shall also apply to this contract.

5. Some terms, conditions, stipulations etc. out of the above referred documents are reproduced below for ready reference :

(i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under :

Schedule No.

Brief description of goods/services

Accounting unit

Quantity to be supplied

Unit Price (in Rs.)

Total Price

Page - 20 - of 22

Any other additional services (if applicable) and cost thereof : _________

Total value (in figure) ________ (in words)_______________________

ii) Delivery schedule

iii) Details of Performance Security

iv) Quality Control

(a) Mode(s), stage9s) and place(s) of conducting inspections and tests

(b) Designation and address of India Govt. Mint‟s Inspection Officer

v) Destination and despatch instructions

vi) Consignee, including port consignee, if any

vii) Warranty Clause

viii) Payment terms

ix) Paying authority

……………………………….

(Signature, name and address of India Government Mint, Kolkata‟s authorized official)

For and on behalf of……….

Received and accepted this contract ……………………………………………………..

(Signature, name and address of the supplier‟s executive duly authorized to sign on behalf of the supplier)

For and on behalf of ………………………

(Name and address of the supplier)

…………………….

(Seal of the supplier)

Date: Place:

Page - 21 - of 22

SECTION XVII : Letter of Authority for attending a Bid Opening

To

The General Manager,

India Government Mint, (A Unit of SPMCIL), Wholly owned by Government of India Alipore, KOLKATA - 700053.

Subject: Authorization for attending bid opening on ________ in the Tender of

___________________________________________________.

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf

of _____________________________________________ (Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures

I.

II.

Alternate Representative

Signatures of bidder or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to

one, first preference will be allowed. Alternate representative will be permitted when regular representatives

are not able to attend.

2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed

above is not produced.

Page - 22 - of 22

SECTION XVIII : Proforma of Bills for payments Name and address of the firm……………………………………………… Bill No. ……………………………… dated…………………………………. Purchase order…………………………. No……………….. Dated………… Name and Address of the Consignee………………………………………..

S. no. Authority for Purchase

Description of Stores

Number of Quantity

Rate Rs. p.

Price per Rs. p.

Amount

total

1. C.S.T/sales tax amount 2. Freight (if applicable) 3. Excise Duty (if applicable) 4. Packing and forwarding charges (if applicable) 5. Others (please specify) 6. PVC amount (with calculation sheet enclosed) 7. (-) deduction/ Discount 8. Net amount payable (in words Rs.) Despatch detail RR No. other proof of despatch……………………………………………..

Dated ………………………………………………. (enclosed)

Inspection Certificate No............................................Dated..................(enclosed)

Income Tax Clearance Certificate No...........................Dated..................(enclosed)

Modvat Certificate No...........................................................................(enclosed)

Excise Duty Gate pass........................................................................(enclosed)

Place and Date

Received Rs..............................(Rupees).........................................................

I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part of the

supplier for claiming that payment has been fulfilled as required under the contract.

Revenue Stamp Signature and Stamp of supplier