Phase II Project Implementation Plan (PIP) - TDRP · REPUBLIC OF SOUTH SUDAN NATIONAL DDR PROGRAMME 2013-2014 PILOT Pilot Reintegration Project ANNEx C Phase II Project Implementation

REPUBLIC OF SOUTH SUDAN NATIONAL DDR PROGRAMME 2013-2014 PILOTPilot Reintegration Project

ANNEx C

Phase II Project Implementation Plan (PIP)

Prepared for: World Bank & NDDRC

MAY 2014

2 SECTION I: UNICON - Livelihoods Support

CONTENTS

CONTENTS .................................................................................................................................................. 2!

INTRODUCTION .......................................................................................................................................... 3!

PHASE I OVERVIEW ................................................................................................................................... 5!

Pre-training of ex-combatants ................................................................................................................... 5!

Training of trainers .................................................................................................................................... 5!

Field training ............................................................................................................................................. 6!

Start-up toolkits ......................................................................................................................................... 7!

PHASE II OBJECTIVES ............................................................................................................................... 8!

COOPERATIVE/BUSINESS TRAINING OF TRAINERS ............................................................................. 9!

FIELD COOPERATIVE/BUSINESS TRAINING ......................................................................................... 10!

AGRICULTURAL TRAINING OF TRAINERS ............................................................................................ 12!

FIELD AGRICULTURAL TRAINING .......................................................................................................... 13!

VOCATIONAL TRAINING .......................................................................................................................... 15!

MASTER VISITS ........................................................................................................................................ 16!

ADDITIONAL PROVISIONS ....................................................................................................................... 17!

LESSONS LEARNED ................................................................................................................................. 18!

MONITORING AND EVALUATION ............................................................................................................ 19!

REPORTING .............................................................................................................................................. 20!

Appendix 1: Workplan ................................................................................................................................ 21!

Appendix 2: Contact List ............................................................................................................................. 22!

Appendix 3: Ex-combatant training form .................................................................................................... 23!

Appendix 4: Attendance form ..................................................................................................................... 24!

Appendix 5: Weekly Training Report .......................................................................................................... 25!

Appendix 6: Monthly Training Report ......................................................................................................... 27!

Appendix 7: TOT Attendance Sheets ......................................................................................................... 28!

Appendix 8: Supplementary Training Information ...................................................................................... 30!

Appendix 9: Training Refusal Form ............................................................................................................ 31!

Final Report - Annex CDDR Pilot Reintegration Project in South Sudan 3

INTRODUCTION

UNICON has been contracted to conduct Livelihood Support activities (component three) of the South Sudan National Disarmament, Demobilization and Reintegration Commission (NDDRC) Pilot Reintegration Project. The Livelihood Support activities, for this Pilot project, are targeting a group of 290 ex-combatants in the states of Lakes, Warrap, Western Bahr el Ghazal and Northern Bahr el Ghazal.

The Pilot Reintegration Project livelihood component has been divided into 2 phases in order to facilitate gradual return of the ex-combatants into the community as well as to ensure their final and irreversible reintegration at the end of the activities.

Phase I is designed to provide the ex-combatants with the initial training as well as the start-up toolkit and includes the following sub-components:

• Livelihood fundamentals;

• Livelihood capital input/start-up toolkit;

• Livelihood opportunities project initiation:

o Through cooperatives/associations;

o Through partnerships/individual training;

• Monitoring and evaluation;

• Reporting.

Phase II will build on the achievements of Phase I to further train the ex-combatants in the chosen area of interest. In addition, supplementary training will be provided in cooperative business operation and financial management. Following are the sub-components of Phase II:

• Follow-up Entrepreneurship, Financial Literacy & Association and Cooperatives Training;

• Training and mentoring of NDDRC outreach staff in entrepreneurship, financial literacy and association/cooperatives;

• Coordination of Agricultural Extension in cooperation with the Ministry of Agriculture extension workers;


• Training of Ministry of Agriculture extension workers in best practices and appropriate farming techniques for the ex-combatants of Greater Bahr el Ghazal choosing agriculture;

• Facilitation of Targeted Vocational Trainings being provided to XCs via vocational training centers;

• Implementation of an Apprenticeship/Secondment program for interested XCs in vocational skills not covered through the targeted vocational trainings or agriculture;

• Monitoring and evaluation;

• Reporting.

The above sub-components will be performed in accordance with the Work Plan (Appendix 1) in close cooperation with TDRP, NDDRC HQ PMU, Ministry of Agriculture and NDDRC state offices. While participation of the ex-combatants in the training is voluntary, it is anticipated that the major part of the pilot group of 290 ex-combatants will express interest in receiving additional business, vocational and/or agricultural training.

UNICON team for Phase II of the Project will consist of the following specialists1:

• Rustam Davletkhanov: International Project Director

• Sergey Burnaev: International Project Manager

• Gautam Raj Jain: International Business Trainings Specialist

• Beth Oliver: International Agricultural Training Specialist

• Angelous Odego: National Agricultural Training Specialist

• Adire Simon Deng: National Lakes State Manager

• Deng James Manyok National NBEG State Manager

• Khor Gatwech Chan National WBEG State Manager

• Christine Asienzo National Warrap State Manager

1 More detailed Project contact list provided in Appendix 2


PHASE I OVERVIEW

Implementation of Phase I of the Pilot Reintegration Project took place August-November 2013 and is widely considered to be successful as all the major goals have been achieved and numerous lessons learned have been noted for making further improvements of the program in the future. Among other things, the program has received significant publicity with the population of the country, which is a significant part of the reintegration process.

Given that fact that that Project is a pilot, it was expected that all side would benefit from learning during the implementation. NDDRC as an organization showed great potential for improvement and willingness to develop its potential through accumulating project-related experience and knowledge both in the headquarters in Juba and in the state offices.

Pre-training of ex-combatants

Initial training of the 290 ex-combatants was performed in Mapel DDR Training Facility – a specialized training camp built by UNMISS and the local government, which is located in the state of Western Bahr El-Ghazal.

Every one of 290 ex-combatants was trained by UNESCO-hired and trained local specialists in one of the pre-set 8 areas of their choice. Those areas are agriculture, auto-mechanics, plumbing, electrical services, masonry, welding and animal husbandry. Based on the type of vocational training received by an ex-combatant, a corresponding start-up toolkit was put in the procurement plan to be delivered to the ex-combatant’s state of return for collection.

Training of trainers

UNICON hired and trained 8 state trainers and 4 state managers to run the business/cooperative training sessions for the ex-combatants in their communities of returns. An international training expert developed the TOT (training of trainers) curriculum as well as the field training manual and training materials to be used by the trainers during the business/cooperative training for the ex-combatants.

The training of trainers took place in Mapel training facility in August 2013 during the time when the ex-combatants were receiving their initial vocational training, which allowed the trainers to get introduced to many of their future students and receive basic information on them, including approximate location, possible grouping preferences etc.

The field training method involves a comprehensive development approach, which covers aspects involving motivational and behavioral qualities in entrepreneurship and cooperatives and also key steps critical to the start-up and management of an enterprise. The training ensures that participants take key decisions during training pertaining to the areas such as selecting a business idea, identify key resources required to be in business, locations of the business and other partners.


Field training

Field training was performed by UNICON trainers and state managers in close cooperation with NDDRC state officers and ICRS caseworkers. In some cases, NDDRC state offices were used as training venues, provided by the Commission as a courtesy.

The training manual included 15 modules that were used as needed based on the needs evaluation done by the training team. The modules are:

• Module 1: Introduction and Micro lab: Expectation and Commitment

• Module 2: Financial Literacy

• Module 3: Business and Market

• Module 4: Key activities of a Business, Cooperatives Financial aspects of Business

• Module 5: Selecting a Business and Cooperatives Format

• Module 6: Steps in Starting a Business

• Module 7: Business Skills Development in Cooperatives

• Module 8: Behavioral Skills in entrepreneurship and Cooperatives

• Module 9: Team Building and Management of Cooperatives

• Module 10: Business Plan for setting up Cooperatives

• Module 11: Enterprise Management: Sales and Marketing

• Module 12: Enterprise Management: Purchasing

• Module 13: Enterprise Management: Work Place Management

• Module 14: Enterprise Management: Book-keeping

• Module 15: Concluding and action Plan for setting up Cooperatives

The field training, in order to increase its effectiveness, used several well-known learning methods that proved to be successful in the region, such as (i) simulations and role play, (ii) learning by doing, (iii) visuals and illustration, (iv) hands-on experience via interaction with existing businessmen, (v) individual counseling and (vi) practice sessions.


In addition to the ex-combatants, the above training also targeted the interested community members, thus creating publicity and additionally developing the country’s potential in small business and private entrepreneurship areas. A total of 284 community members received the training in addition to 253 ex-combatants.

Start-up toolkits

The toolkit composition for all the 8 areas was agreed upon by both UNICON, TDRP and NDDRC. In addition to that, advice was obtained from MTC (Multiservice Training Center) Juba headquarters to make sure that the tools included in the kits are the best fit for the local conditions.

NZOU Group – a South Sudanese company – procured the toolkits from Kenya and Uganda to the distribution warehouse in Juba. The toolkits were then divided into separate shipments for the 4 states and dispatched, using services of Trojan Enterprises – a local transportation company.

Despite uncertainty of the road conditions, NDDRC, TDRP and UNICON were able to coordinate effectively and ensure that most ex-combatants at each state were able to collect their toolkits immediately upon the arrival of the truck. The distribution process was monitored by representatives of NDDRC HQ, TDRP and UNICON in all states, making sure that the process goes smoothly and in accordance with the plan that was previously drafted based on collective vision.

239 out of 290 ex-combatants were able to receive their toolkits during the distribution event, while the rest were informed that they could collect their toolkits at any time in the NDDRC state office.


PHASE II OBJECTIVES

Phase II is going to become the final stage of the NDDRC Pilot Reintegration Project in South Sudan. Until 31 July 2014, every one of the pilot group of 290 ex-combatants will have a chance to receive additional training both in business/cooperative operation and in their area of initial vocational training conducted in August 2013 in Mapel Training Facility.

In accordance with the Phase II TOR, interested ex-combatants will receive up to 2 follow-up visits by the business/cooperative training teams that will consist of a state manager and ICRS caseworkers that will be, after a proper TOT by an international specialist, acting as business/cooperative trainers.

Given that the largest group (129 people) of ex-combatants chose agriculture as their main field, a decision has been made that they will have a chance to receive additional agricultural training. For that purpose an international agricultural expert and a local agricultural expert have been contracted to conduct a Training of Trainers for 11 Ministry of Agriculture extension workers that will perform the training sessions for the 129 ex-combatants.

In addition to the 11 Ministry of Agriculture extension workers, 7 ICRS caseworkers will participate partially in the agricultural TOT for capacity building purpose. They will then provide the extension workers with all available information of ex-combatant location and contacts so that they can be easily found to conduct the training. It is also planned that at least 1 ICRS caseworker will accompany the extension workers during the field training.

Until the end of the Project, the non-agricultural ex-combatants will, via NDDRC local offices, have an opportunity to receive additional training in their field either in a training facility or as an apprenticeship/secondment with an existing business that operates in a similar area. The Commission will make effort to locate government-financed institutes that will provide such training free of charge.

As a result of the Phase II activities, the ex-combatants will have gained additional confidence and a clearer vision of their future as full valued community members. They will have acquired necessary skills in how to (i) choose a business to start, (ii) operate the chosen business and (iii) make sure not to lose their business. In addition, this DDR program will give the ex-combatants the opportunity for a faster reintegration as it encourages the community member participation both in the field trainings and in the business cooperatives being registered by the ex-combatants.


COOPERATIVE/BUSINESS TRAINING OF TRAINERS

This part of the Phase II of this Pilot Project is building on the same topic training delivered by the UNICON-trainers in Phase I. Knowledge of business essentials is basic and at the same time vital component of the ex-combatants’ reintegration process. Due to the time limits of the Phase I training of trainers and the field trainings as well as learn-as-we-go approach to the field trainings, some of the training topics were not fully covered by the UNICON trainers and Phase II provides for up to 2 additional visits of the cooperative/business training teams to each ex-combatants who makes the choice to receive this additional training.

While the training itself will be built on the Phase I curriculum, the training teams structure will be adjusted to further build the NDDRC capacity that will help during the implementation of further DDR activities in the country.

Instead of UNICON-hired trainers, the field cooperative/business trainings will now be performed by the ICRS caseworkers, who are NDDRC employees and whose work duties, among others, include personally knowing all the ex-combatants in their respective state, assisting them in their reintegration into peaceful life community and advising on various problems that the ex-combatants might run into on their way to successful full return to the community.

NDDRC will provide 7 ICRS caseworkers from the participating states NDDRC state offices, who will be trained to train the ex-combatants on modern principles of cooperative/business practices. They will arrive to Juba from their states in order to receive the 10-day Training of Trainers that will be provided by the international expert (Mr. Gautam Raj Jain).

In order to keep the training link with Phase I, the four state managers will be hired from among the teams of 12 people in charge of state field cooperative/business training. The state managers will be in charge of ensuring the high quality of the trainings, provide additional depth to the training process as well as to take over the report writing and financial planning. The four candidates will be proposed by UNICON based on their performance in Phase I and then approved by the World Bank and NDDRC. NDDRC will collect opinions from their state offices in regard to the level of the respective candidate’s level of ability to coordinate the trainings as well as cooperate with both the ex-combatants’ and the NDDRC state offices.

In keeping with the principle of maximizing capacity building provided to the NDDRC, the Commission will also invite 8 ICRS workers that are based in Juba to participate in the cooperative/business training. In addition, 1 ICRS caseworker from Eastern Equatoria state and 1 ICRS caseworker from Western Equatoria will be attending the TOT for the purpose of capacity building for the future DDR activities in South Sudan. Upon completion of the Training of Trainers, these 10 ICRS caseworkers will join the field training teams in order to arrange for 4 ICRS caseworkers in every state providing follow-up trainings to the ex-combatants.


Additionally, following experts will be invited to participate in the Training of Trainers as guest speakers in order to further improve the training capacity of the participants:

• Business registration/legal specialist;

• Banking/microfinance specialist;

• Successful entrepreneurs.

Attendance of the TOT will be monitored by having every participant sign the attendance sheet, which will then be signed by a representative of NDDRC and UNICON (draft attached as Appendix 7).

By the end of the Training of Trainers, the teams will be expected to develop a workplan for the field trainings, which will explain the logistics of the team movements within the state to ensure that every ex-combatant receives the necessary number of visits.

At the time of submission of the present Project Implementation Plan, the cooperative/business TOT curriculum has been drafted and is prepared to be used for the training program in Juba. It has also been circulated with the Bank for comments. However, it is anticipated that the curriculum will undergo significant changes and additions during the actual training process. The curriculum, with changes, will be submitted shortly after completion of the TOT on 26 May 2014.

FIELD COOPERATIVE/BUSINESS TRAINING

Upon successful completion of the Training of Trainers in Juba, on the date agreed upon by NDDRC, World Bank and UNICON, the field training teams will depart to their respective states in order to start the follow-up visits to the ex-combatants. The state teams will consist of the following:

• Northern Bahr El-Ghazal 1 state manager and 3 ICRS caseworkers

• Western Bahr El-Ghazal 1 state manager and 4 ICRS caseworkers

• Warrap 1 state manager and 4 ICRS caseworkers

• Lakes 1 state manager and 4 ICRS caseworkers

According to the schedule/workplan agreed upon during the Training of Trainers and using the skills acquired during the Training of Trainers, the state managers and ICRS caseworkers will provide each one of the 290 ex-combatants, who will show interest in receiving additional training, with up to 2 follow-up visit in their location of reintegration to the community.


The objective of having the ex-combatants receive the extra training is to further strengthen their ability to use their own skills in making their living with gradual transformation from a government-dependent soldier into an independent, self-sufficient while completely integrated member of community.

The main approach of the training will be to stimulate independent thinking within the ex-combatants so that they can both identify the problem they might be facing at some point and, most importantly, come up with a possible solution(s) to this problem.

It is also very important that the ex-combatants become aware of the sources of information available to them as citizens and businesspersons. The government of South Sudan has been allocating substantial funds to support small business in the country and one of the goals of this training will be to make sure that the participants of these trainings know that they can receive support not only through NDDRC, but also, just like any other citizen, through various government agencies.

UNICON will work with law practitioners in Juba to obtain advice on what are the most useful sources of information that the ex-combatants can use to obtain support from the government. In addition, state NDDRC offices will stay in contact with state-level government business support authorities that can provide valuable services on the ground.

At the time of submission of the present Project Implementation Plan, the field training manual has been drafted. However, it is anticipated that the manual will undergo significant changes and additions as a result of the Training of Trainers, because the Consultant expects to collect valuable opinions from the participants of the TOT. The training manual, with changes incorporated, will be submitted shortly after completion of the TOT on 26 May 2014.


AGRICULTURAL TRAINING OF TRAINERS

129 ex-combatants out of 290 chose agriculture as their main direction of development. In the opinion of many people involved in organizing and implementing the Phase I of the Project, there is a great chance that this number is representative of the share of agriculture-oriented ex-combatants in the possible future phases of the Project. Keeping this in mind, a decision has been made to engage the Ministry of Agriculture of South Sudan in training the ex-combatants in this Phase II of the Pilot Project.

Unlike the other types of training, the additional agricultural training will have a preliminary capacity building arranged for within this Pilot Project. This will involve training the employees of the Ministry of Agriculture from each participating state of South Sudan who will then provide training to the ex-combatants who express interest in receiving such training.

Agricultural Training of Trainers (TOT) will be held in Juba, South Sudan in the NDDRC headquarters. The venue will be kindly provided by the NDDRC and will fit all the participants. TOT will start on 27 May and finish on 3 June, after which the Ministry of Agriculture extension workers will become qualified to train agricultural practices to the ex-combatants and will leave Juba to start the field trainings.

The TOT will be attended by 11 Ministry of Agriculture extension workers, who are government employees with existing knowledge in the field of agriculture, which will be further developed as a result of the TOT. The extension workers will arrive to Juba on 26 May to be able to start attending the TOT on 27 May:

• Northern Bahr El-Ghazal – 2 people;

• Western Bahr El-Ghazal – 3 people;

• Warrap – 3 people;

• Lakes – 3 people;

This training will be delivered by 1 international agricultural expert (Mrs. Beth Oliver) and 1 national agricultural expert (Mr. Angelous Odego). The national expert has the necessary project experience and has the ability to provide quality assistance to the international specialist as in August 2013 he was hired by UNESCO to be one of the agricultural trainers during the training session provided for the ex-combatants in the Mapel Training Facility.

The TOT will also be attended by 7 ICRS caseworkers, who are also government (NDDRC) employees and will benefit from the agricultural training as additional capacity building, given that most of the ex-combatants they mentor have chosen agriculture as their field of return to peaceful life. By the time the TOT start, ICRS caseworkers will have already finished the business/cooperative training and will be in Juba and available to start 27 May.


Due to possible repetition of training topics and general length of activities, the Consultant and the Client are discussing the possibility of having the 7 ICRS caseworkers attend the agricultural TOT partially – specifically the parts that will be new to them and they would be able to use in their future work.

Attendance of the TOT will be monitored by having every participant sign the attendance sheet, which will then be signed by a representative of NDDRC and UNICON (draft attached as Appendix 7).

At the time of submission of the present Project Implementation Plan, the agricultural TOT curriculum has been drafted and is prepared to be used for the training program in Juba. However, it is anticipated that the curriculum will undergo significant changes and additions during the actual training process. The curriculum, with changes, will be submitted shortly after completion of the TOT on 3 June 2014. The draft will be circulated for comments before the TOT starts.

FIELD AGRICULTURAL TRAINING

All the ex-combatants are entitles to receive additional training in the profession each one of them chose for their further peaceful living. For the additional training in 7 out of 8 professions, NDDRC, using the project budget, will hire local training providers to perform the training in the event that the ex-combatants show interest.

The field training in agriculture will be provided by the Ministry of Agriculture extension workers, who will have been trained specifically for this within the current Pilot Project. Trainings will be delivered in accordance with the schedule and the training modules designed by the international agricultural expert and finalized during the Training of Trainers in Juba NDDRC HQ.

Considering the fact that the supplementary agricultural training is being provided as part of the pilot project, it is envisioned that during the training of trainers and the field trainings a substantial number of lessons learned will be collected that will help the consultant establish the level of need or such training in the possible future phases of the Project.

The consultant is planning to collect the information during the training of trainers that will help determine the best way of delivering knowledge to the ex-combatants, considering the following possible challenges:

• remote locations;

• literacy/numeracy level;

• lack of funding/starting capital;


• deficit of seeds;

• means of transportation, etc.

Given consultant’s experience, one of the best means of knowledge delivery in similar conditions is learning by doing/seeing. In order to provide the ex-combatants with this experience, the consultants, in the Final Report to this project, is planning to propose NDDRC to find a partner farm in each participating state that can host the ex-combatants from time to time for training in modern way of working in the agricultural sector.

The field training will be delivered by at least 1 Ministry of Agriculture extension worker accompanied by at least 1 ICRS caseworker in accordance with the field training plan that will be developed during the TOT.

While delivering the agricultural knowledge to the ex-combatants, the Ministry of Agriculture extension workers as well as ICRS caseworkers will collect necessary information that will support further introduction of demonstration farms in each state.

It is envisioned that the partner farm (demo farm) will be divided into several sections cultivating different crops. Each state will have its own set of crops that will depend of its geographical locations, climate, proximity to water, flood pattern etc.

During the training of trainers the best way of the initial field training will be established, be it (i) the ex-combatants travelling to the demo farm from the locations or (ii) the Ministry of Agriculture extension workers travelling first to the ex-combatants’ locations for the initial training and then inviting them to the demo farm if/when it is ready.

The chosen demo farm will be located in a way to be easily reached by all the ex-combatants located in the corresponding state. The location of the demo farm should also have the necessary minimum living conditions for the arriving ex-combatants, who will be receiving training in groups of 15 people at most.

Like in the training of trainers, the field trainings for the ex-combatants will use modern teaching/knowledge delivery techniques, participatory learning being the most important of them. Participatory learning is a creative, problem solving method in which every participant participates actively. The learning process is just as important as the subject being learned. The advantages of participatory method are:

• Addresses the needs and problems of the participants;

• Uses participants’ knowledge, experience and skills;

• Considers every participant a trainer and trainee;


• Uses practical real life activities so participants can learn by doing;

• Takes place in a location and in a setting where participants feel at ease.

Additionally, communication would be improved by role playing, visual illustrations, experiential learning, working in groups, working in the field, demonstrations and counseling.

The field training manual will be finalized during the TOT and will be circulated for a no-objection with NDDRC and the World Bank.

VOCATIONAL TRAINING

In addition to the agricultural training that the Projects provides targeted capacity building for, the ex-combatants, who chose professions other than agriculture, are entitled to receive supplementary vocational training that matches their profession of choice and the type of toolkit received during Phase I of this Pilot Project.

The vocational training will be provided by NDDRC-designated training facilities that exist in the country and have experience training people in the respective field. The additional vocational training is expected to be free for the both the NDDRC and the ex-combatants as it should be provided by government institutions. The indicative process for this sub-component is as follows:

1. XC approached by the state NDDRC representative to determine if he/she would like to receive vocational training or apprenticeship;

2. In case the XC refuses to receive training, he/she signs the refusal form (draft attached as Appendix 9);

3. In case the XC is interested in receiving the training, NDDRC determines the type of training needed and finds the appropriate training facility that can provide the necessary type of training. It is assumed that the training facility will provide the training free of charge, while there is a limited budget for the ex-combatants’ accommodation during such training;

4. The details of training (location, length etc.) are determined and section 1 of the training form (Appendix 8) is filled out and signed by the XC, training provider and NDDRC.

5. “Remote location” checkbox is checked in case the XC needs travel and housing allowance (exact policy/amounts to be developed by NDDRC);

6. The training starts.


It is important the Commission is made aware of the size of the limited accommodation budget and plan accordingly when arranging the vocational training for the interested ex-combatants.

As the information collection is time consuming and the ICRS caseworkers will be busy during the Training of Trainers, the implementation of this sub-component might not start until the end of both TOTs, after which 1 ICRS caseworker in each state will be appointed as responsible for start/completion of vocational training/apprenticeship.

As a result of targeted vocational training, the ex-combatants will receive additional practical knowledge in their profession of choice, which will allow them to more effectively use the theoretical knowledge already received as well as the start-up toolkit collected during Phase I.

Among the non-agricultural ex-combatants, there are pre-determined groups that will attend (i) driving courses, (ii) auto-mechanic course and (iii) Don Bosco institute courses. All of the above are official government courses with official certificates issued upon completion of the training. As these institutions are professional organizations and have universal policies and fees for anyone, necessary budget has been allocated to finance these trainings in accordance with the pricelists of the institutions.

EXPERT VISITS

In some cases, it may be difficult to find a vocational training facility to train the ex-combatants (e.g. animal husbandry, electrician business etc.). In order to provide the ex-combatants with experience in their chosen field, NDDRC will attempt to locate a local professional in the field matching that of the ex-combatant, who will agree to provide the ex-combatant with necessary training.

The local expert will visit the ex-combatants who chose his area of training and train the ex-combatants for a pre-determined amount of time. In cases, that the ex-combatant does not have the workplace equipped that will allow the expert to train him/her effectively, NDDRC will consider arranging for the ex-combatant to travel to the expert’s location in order to receive the training.

Like in case of vocational training, the process will be monitored by NDDRC, the World Bank and UNICON by means of having the host, the ex-combatant and NDDRC representative sign the training form (Appendix 8).

Expert visits are subject to availability and affordability. There is limited budget for the ex-combatant accommodation to be provided on “as-needed” basis and which NDDRC should use with proper planning in order to avoid taking on the expenses that the Project cannot cover.

Expert visits will be very useful for the ex-combatants not only because they will collect valuable experience and knowledge, but also because they may create an opportunity for the ex-combatant to eventually join forces with the hosting master and create a cooperative using the


expert’s existing knowledge and capital supported by the ex-combatant’s will to reintegrate and his/her start-up toolkit.

ADDITIONAL PROVISIONS

As requested by NDDRC, funds will be allocated by this Project to cover the land registration fee for 26 plots of land that the ex-combatants are going to receive from the Government of South Sudan. The land plots will be provided to the ex-combatants free of charge, but the current regulation does not provide for waiving the registration fee, which is grounds for this additional provision.


LESSONS LEARNED

Keeping in mind the pilot nature of the Project, lessons learned are an essential deliverable. All parties involved will be responsible for providing their personal opinion on lessons learned during the project implementation and possible ways to overcome the existing problems. The lessons learned will be compiled by the Project Manager and presented to the client upon completion of all the state-level trainings.

The following are the expected lessons learned that will be integrated in the Final Report:

Source Topics covered

International Expert – Business • TOT organization; • Trainee qualification; • Training materials; • Field logistics; • Communication; • Other as needed.

International Expert – Agriculture

Each of the State Managers

• TOT organization; • Trainer’s approach; • XC willingness to be trained; • XC additional requests; • Training venues/field logistics; • TOT training materials; • Field training materials; • Communication; • Other as needed.

ICRS caseworkers (1 from each state)

NDDRC at state level

• Field training organization; • XC willingness to be trained; • XC additional requests; • Field logistics; • Training venues/materials; • Vocational training/apprenticeship; • Communication; • Other as needed.

NDDRC Headquarters

• TOT organization; • Funding scheme; • Vocational training/apprenticeship; • XC willingness to be trained; • XC additional requests; • Field logistics; • Other as needed.


MONITORING AND EVALUATION

The implementation of Phase II of this Pilot Project will monitor in an on-going manner using the following regular reports/forms:

• TOT attendance (Appendix 7);

• Training form (Appendix 3)

• Training Attendance Form (Appendix 4);

• Field training weekly report (Appendix 5);

• Field training month report (Appendix 6);

• Vocational training/apprenticeship form (Appendix 8);

• Vocational training refusal form (Appendix 9);

• Continuous contact of the Project Management with the training teams;

• Feedback from the ex-combatants received via NDDRC;


REPORTING

Based on the inputs received from the ongoing monitoring activities and in accordance with the workplan (Appendix 1) the Consultant will produce the following deliverable within this Phase II of the Pilot DDR Project:

• Interim report 1;

• Interim report 2;

• Draft Final Report;

• Final Report;

• Ongoing monthly budget calculation.


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Appendix 2: Contact List

Name Position Contacts

Rustam Davletkhanov

Project Director [email protected] +44(0)871 663 4840

Sergey Burnaev Project Manager [email protected] +211(0)954849022

Gautam Raj Jain Business Trainer [email protected] +211(0)971001477

Beth Oliver Agricultural Trainer [email protected]

Angelous Odego Agriculture specialist [email protected] +211(0)954351583 +211(0)921421519

Adire Simon Deng State Manager [email protected] +211(0)954540794

Deng James Manyok

State Manager [email protected] +211(0)955421349 +211(0)977859493

Christine Asienzo State Manager [email protected] +211(0)956510241 +211(0)955963722

Khor Gatwech Chan

State Manager [email protected] +211(0)914062983 +256(0)711163605


Appendix 3: Ex-combatant training form


Appendix 4: Attendance form

SOUTH SUDAN NDDRC PILOT REINTEGRATION PROJECT – PHASE II

Form 2: Training participant list

(use/print additional sheets if necessary)

DATE:

LOCATION (state, county, payam, boma)

TRAINING TYPES

# DDR ID FULL NAME PHONE # XC/CM SIGNATURE 1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33


Appendix 5: Weekly Training Report

Page 1 of 2

SOUTH SUDAN NDDRC PILOT REINTEGRATION PROJECT – PHASE II

Form 3 – WEEKLY TRAINING REPORT This form has to be accompanied by all the forms 1 and 2 collected during the week

DATE:

GENERAL INFORMATION

Week start date (Monday) Week end date

(Sunday)

Locations covered (state, county, payam, boma)

Number of cooperatives/associations visited Total coop/assoc participants trained, including Ex-combatants Community members Total number of individuals trained, including Ex-combatants Community members

Most important achievements. Please include your professional opinion/comments:


Page 2 of 2

Most significant needs and complaints. Please include your comments/recommendations:

Provide a review of the toolkit use by the XCs. Please provide comments/recommendations:

Other comments:


Appendix 6: Monthly Training Report


Appendix 7: TOT Attendance Sheets



Appendix 8: Supplementary Training Information


Appendix 9: Training Refusal Form

Documents

Phase II Project Implementation Plan (PIP) - TDRP · REPUBLIC OF SOUTH SUDAN NATIONAL DDR PROGRAMME 2013-2014 PILOT Pilot Reintegration Project ANNEx C Phase II Project Implementation