Phased School Reopening Health and Safety Plan€¦ · 20/7/2020 · cleaning regiment that will have different levels of intensity based on the phase (yellow or green) or level

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Phased School Reopening Health and Safety Plan

The Vista School

Approved Private School, Private Academic School

Hershey, Pennsylvania

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Table of Contents

Health and Safety Plan ......................................................................................................... 3

Type of Reopening ................................................................................................................. 7

Pandemic Coordinator/Team .................................................................................................. 9

Key Strategies, Policies, and Procedures ............................................................................... 11

Cleaning, Sanitizing, Disinfecting and Ventilation ............................................................... 13

Social Distancing and Other Safety Protocols ..................................................................... 26

Monitoring Student and Staff Health ................................................................................... 67

Other Considerations for Students and Staff ....................................................................... 83

Health and Safety Plan Professional Development ................................................................ 96

Health and Safety Plan Communications ............................................................................... 98

Health and Safety Plan Summary .................................................................................... 101

Facilities Cleaning, Sanitizing, Disinfecting and Ventilation .................................................. 102

Social Distancing and Other Safety Protocols ...................................................................... 104

Monitoring Student and Staff Health ..................................................................................... 107

Other Considerations for Students and Staff ........................................................................ 109

Health and Safety Plan Governing Body Affirmation Statement .............................. 113

This resource draws on a resource created by the Council of Chief State School Officers

(CCSSO) that is based on official guidance from multiple sources to include: the Centers for

Disease Control and Prevention, the White House, American Academy of Pediatrics, Learning

Policy Institute, American Enterprise Institute, Rutgers Graduate School of Education, the World

Health Organization, the Office of the Prime Minister of Norway as well as the departments of

education/health and/or offices of the governor for Idaho, Montana, New York, Texas and

Washington, DC.

The Vista School Health and Safety Plan

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Health and Safety Plan: The Vista School, Hershey, Pennsylvania (Approved Private School - APS,

Private Academic School – PAS)

The Vista School is a private school specializing in the treatment of students with moderate to severe autism ranging from ages 3-21,

sent to the school via Local Education Agent’s (LEA’s) and the Individual Education Plan (IEP) process. The Vista School serves

over 42 different school districts across 8 counties. The School campus has four buildings: an elementary school with 5 classrooms,

a middle school with 2 classrooms, a junior high with 3 classrooms, and a high school with 4 classrooms. The Vista School

recognizes the unique complexities of the individuals we serve and the need for consistent instruction which makes the threat of a

highly infectious outbreak a concern for the health, wellbeing, and instructional progress of the individuals we serve.

This Health and Safety Plan has been created to support multiple scenarios throughout the course of the school year. This is a fluid

document, based on local, state and federal guidelines that will continue to develop over time. This document contains supplemental

information from the Pennsylvania Department of Health (DOH), the Center for Disease Control (CDC), the Pennsylvania

Department of Education (PDE), American Academy of Pediatrics (AAP), parent survey results, medical professional review, staff

feedback, and Stakeholder group meetings, edits, and revisions.

The Vista School’s Health and Safety Plan was developed via collaboration between multiple stakeholders as well as through

consultation with medical experts that understand both COVID-19 as well as implications for students with moderate to severe

autism.

PURPOSE

The intent of this Health and Safety Plan is to serve as The Vista Schools guidelines for all reopening and continuing instructional

activities. The purpose of this plan is to achieve the following goals:

Increase the likelihood of a healthy and safe learning and work environment while minimizing disruptions to instruction

Enhance the Vista School’s ability to quickly respond to changing community health needs with a variety of learning

modalities and plans

Continue to provide evidence-based instructional practices while simultaneously following Department of Health and Center

for Disease Control recommendations and guidelines

Further define decision making and communication plans to support responses throughout the pandemic


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Create and maintain a learning environment that supports to the best of our ability the intent of Department of Health and

Center for Disease Control guidelines

Define initial and ongoing training and professional development for staff to ensure the safest environment possible

Creation of a fluid plan that not only defines variables necessary for an initial reopen, but continual staff, student/parent, and

environmental practices to increase the likelihood of our ability to remain open

CONSTRAINTS OF PLAN

1. The virus may change in intensity and spread at varying degrees throughout the course of the next school year. Our plan will

need to be flexible and respond to those changing realities with the pandemic.

2. Testing and possible vaccine conditions may change throughout the year again requiring adjustments in our approach

3. Our students require close instruction, support with personal care, have disabilities that impact their ability to adhere to social

distancing guidelines, decreased ability to persist with wearing personal protective equipment, or have full independence with

hygiene care. Additionally, our students at times engage in significant behaviors of concern that may increase the likelihood

of physical contact with others and/or require intensive behavioral interventions.

4. Our staff will be in close contact with students to support instruction and self-care (toileting, dressing, feeding, cleaning,

safety, etc.) which does not allow for adherence of 6 feet between the staff and student for many components of programs

and instruction

5. Our students are in a high-risk category due to their autism as well as other comorbid medical conditions.

6. Our school is a nonprofit private school and does not have access to taxpayer funding, large reserve funds, public school

grants, etc. We are committed to following all recommendations and guidelines from the CDC to maintain as safe a public

environment as possible.

7. The procurement of personal protective equipment and/or appropriate cleaning materials will be mitigated to every extent

possible.

8. Our school serves students from 8 different counties which complicates concerns related to contact tracing and monitoring of

the level of community spread in student home counties. This will be monitored and Vista will follow guidance from Local

Education Agent’s (LEA’s), Pennsylvania Department of Education (PDE), and the Pennsylvania Department of Health (DoH)

related to these logistical complications.


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SCOPE/DEFINITION

The Vista School’s Health and Safety Plan plans for prevention and mitigation of symptoms and diagnosis of COVID-19

(Coronavirus) – The definition/description of COVID-19 per the Center of Disease Control is as follows:

COVID-19 is a respiratory illness accompanied with fever, cough, and shortness of breath. Symptoms may appear 2-14 days after

exposure. The virus is spread person-to-person between people within close contact via respiratory droplets. This occurs most often

when someone sneezes or coughs and another person nearby inhales the droplets into the lungs. Transmission may also be

possible through contact with contaminated surfaces, but this is not the primary source of transmission.

Symptoms of COVID-19 are listed below. A fever may be less likely in children then adults and GI symptoms may be more likely in

children. Further, children (more often) and adults may be asymptomatic. Symptoms of COVID-19 (symptoms may be updated as

the medical community continues to learn from the virus. Therefore, reference the link below the listed symptoms for most up to date

symptoms):

Fever or chills

Cough

Shortness of breath or difficulty breathing

Fatigue

Muscle or body aches

Headache

New loss of taste or smell

Sore throat

Congestion or runny nose

Nausea or vomiting

Diarrhea

https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html

All decision-makers should be mindful that if there are cases of COVID-19 in the community, there are no strategies that can

eliminate transmission risk within a school population. The goal is to keep transmission as low as possible to safely continue school

https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html


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activities. All school activities must be informed by Governor W olf ’s Process to Reopen Pennsylvania . The administration has

categorized reopening into three broad phases: red, yellow, or green. These designations signal how counties and/or regions may

begin easing some restrictions on school, work, congregate settings, and social interactions:

The Red Phase: Schools remain closed for in-person instruction and all instruction must be provided via remote learning,

whether using digital or non-digital platforms. Provisions for student services such as school meal programs should continue.

Large gatherings are prohibited.

The Yellow Phase and Green Phase: Schools may provide in-person instruction after developing a written Health and Safety

Plan, to be approved by the local governing body (e.g. board of directors/trustees) and posted on the school entity’s publicly

available website.

Based on your county’s current designation (i.e., red, yellow, green) and the best interests of your local community, indicate which

type of reopening your LEA has selected by checking the appropriate box in row three of the table below. Use the remainder of the

template to document your LEA’s plan to bring back students and staff, how you will communicate the type of reopening with

stakeholders in your community, and the process for continued monitoring of local health data to assess implications for school

operations and potential adjustments throughout the school year.

Depending upon the public health conditions in any county within the Commonwealth, there could be additional actions, orders, or

guidance provided by the Pennsylvania Department of Education (PDE) and/or the Pennsylvania Department of Health (DOH)

designating the county as being in the red, yellow, or green phase. Some counties may not experience a straight path from a red

designation, to a yellow, and then a green designation. Instead, cycling back and forth between less restrictive to more restrictive

designations may occur as public health indicators improve or worsen. This means that your school entity should account for

changing conditions in your local Health and Safety Plan to ensure fluid transition from more to less restrictive conditions in each of

the phase requirements as needed.

https://www.governor.pa.gov/process-to-reopen-pennsylvania/


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Key Questions

How do you plan to bring students and staff back to physical school buildings, particularly if you still need social distancing in

place?

How did you engage stakeholders in the type of re-opening your school entity selected?

How will you communicate your plan to your local community?

Once you reopen, what will the decision-making process look like to prompt a school closure or other significant modification

to operations?

Based on your county’s current designation and local community needs, which type of reopening has your school entity

selected? Blended reopening

□ Total reopen for all students and staff (but some students/families opt for distance learning out of safety/health

concern).

□ Scaffolded reopening: Some students are engaged in in-person learning, while others are distance learning (i.e., some

grade levels in-person, other grade levels remote learning).

□ Blended reopening that balances in-person learning and remote learning for all students. (blended, gradual re-entry to

school starting with informal visits the week of August 3rd with full in-person instruction starting September 21st, with

allowance of parents to opt for distance learning or blended learning).

□ Total remote learning for all students. (Plan should reflect future action steps to be implemented and conditions that

would prompt the decision as to when schools will re-open for in-person learning).

Anticipated launch date for in-person learning (i.e., start of blended, scaffolded, or total reopening): (August 3, 2020)

The Vista School will be utilizing multiple instructional modalities to support students returning to school. Students with autism need consistent schedules, high rates of intensive instruction, and a variety of therapeutic treatment and supports that often are best delivered in person. This makes daily, ‘in person’ instruction a high priority and need for our students. Additionally, the American Academy of Pediatrics has stressed the importance of social/emotional wellbeing for students

Type of Reopening


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to be reacclimated and attending school in person. Therefore, The Vista School will be working to have students back on campus for full days of in person instruction as soon as possible.

Student Schedule for Blended Re-opening:

Our students have complex academic, social, and behavioral needs. The extended time away from school may hinder a student's ability to tolerate a full school day. Therefore, The Vista School will be planning to have positive and successful school building visits for students over the last two weeks of ESY (Extended School Year), so long as our buildings, staff training, etc. are ready and in line with our Health and Safety Plan guidelines. Monday – Thursday for the weeks of August 3rd and August 10th, students will be extended the opportunity to have individually scheduled classroom visits to campus in a staggered fashion. Students will be scheduled for a 1 hour visit twice per week as parent schedules, interest, and ability to transport allows for scheduled visits. During the visit, staff should plan highly reinforcing activities for the student to participate in to create value in the environment. The goal is to re-acclimate the student to the learning environment and staff. The ESY visits to the building should not be creating aversive conditions for the student. Further, the visits are not mandatory but rather an option of choice based on family interest.

The school year will start using half day instruction sessions to support a gradual increase of tolerance and stamina for behaviors and skills related to being at

school. This desire for a gradual re-entry back into in-person building instruction was supported in the majority of both parent survey results and staff feedback.

Further, the Pennsylvania Department of Education (PDE) professional development summer session designed to support school re-entry planning attested to the

following:

All students will have experienced diminished time spent following routines and schedules to the same degree as prior to school closure.

Many students will likely have some degree of diminished stamina for completing work due to reduced demands during closure.

Given this need to provide a gradual re-entry, half day instruction will be scheduled utilizing a student coded system to support a smaller subset of students in classrooms in a means to best attend, observe, support and provide positive experiences to students on their first few days back at school. These half days will have approximately half of the students in a classroom coded as “AM reporting students” and the other half coded as “PM reporting students”. The half days will be 3 hours in duration and will persist through September 18th. On September 21st, full day instruction will commence with all students reporting simultaneously for full day schedules, so long as there are no significant changes in Dauphin county, the state, and we as a Vista staff have been able to meet the ½ day infection control goals (cleaning regiments, student cohorts, other health and safety plan staff expectations).

The school calendar will be adjusted to remove the current once monthly ‘delayed start’ days that were in the previously approved calendar. These delayed starts will be deleted in a means to offset and recoup some of the instructional hours lost by the gradual re-entry. Further, the original school calendar exceeded the 180 day, 900/990 instructional hours, so this modification of half days to restart the year still meets (and exceeds) the Pennsylvania Department of Education (PDE) instructional day/hours requirement. There will be a modification to the school calendar to remove the 10 delayed start days throughout the year to support a more cohesive schedule given the likelihood of having to traverse through different learned models as the virus requires.

Given the unique and specialized needs of our students, ‘full distance learning’ options are likely to be difficult and rare for parents to select as a viable option for their child. Therefore, blended learning will be an option the parent can have afforded to them in which two days of instruction occur on-site with 3 days via distance learning. Blended learning will allow for the critical ‘in-person’ instruction that is so valuable for students with moderate to severe autism while also providing for decreased occurrences of being exposed to larger groups of people or incidences that could lead to virus exposure. The Distance Learning and Blended Learning options will be ‘parent selected’ options in order to provide options that decrease the likelihood of exposure to the virus.

In summary, The Vista School’s Blended Re-Opening is as follows:


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August 3rd- August 13th (Monday through Thursdays): staggered, individualized student classroom visits (only one student to visit the classroom at

a time) based on parent interest and availability. Not required. Sign up information will be sent to parents the week of July 20th

August 27th - September 18th: half day instruction (3 hour AM or PM session) Student assignments of AM/PM sessions will be communicated the

week of August 3rd to staff, parents, and LEA’s

September 21st - remainder of school year (excluding the need to adjust due to the virus): full days of daily instruction so long as there are no

significant changes in Dauphin county, the state, and we as a Vista staff have been able to meet the ½ day infection control goals (cleaning regiments, student cohorts, other health and safety plan staff expectations).

Each school entity is required to identify a pandemic coordinator and/or pandemic team with defined roles and responsibilities for

health and safety preparedness and response planning during the phased reopening of schools. The pandemic coordinator and team

will be responsible for facilitating the local planning process, monitoring implementation of your local Health and Safety Plan, and

continued monitoring of local health data to assess implications for school operations and potential adjustments to the Health and

Safety Plan throughout the school year. To ensure a comprehensive plan that reflects the considerations and needs of every

stakeholder in the local education community, LEAs are encouraged to establish a pandemic team to support the pandemic

coordinator. Inclusion of a diverse group of stakeholders is critical to the success of planning and implementation. LEAs are highly

encouraged to make extra effort to engage representatives from every stakeholder group (i.e., administrators, teachers, support staff,

students, families, community health official or other partners), with a special focus on ensuring that the voices of underrepresented

and historically marginalized stakeholder groups are prioritized. In the table below, identify the individual who will serve as the

pandemic coordinator and the stakeholder group they represent in the row marked “Pandemic Coordinator”. For each additional

pandemic team member, enter the individual’s name, stakeholder group they represent, and the specific role they will play in planning

and implementation of your local Health and Safety Plan by entering one of the following under “Pandemic Team Roles and

Responsibilities”:

Health and Safety Plan Development: Individual will play a role in drafting the enclosed Health and Safety Plan.

Pandemic Crisis Response Team: Individual will play a role in within-year decision making regarding response efforts in the

event of a confirmed positive case or exposure among staff and students; or

Both (Plan Development and Response Team): Individual will play a role in drafting the plan and within-year decision

making regarding response efforts in the event of confirmed positive case.

Pandemic Coordinator/Team


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Individual(s) Stakeholder Group Represented Pandemic Team Roles and Responsibilities

(Options Above)

Candis Chubb School Administration Both

Dr. Michael Murray Board Member, Doctor Health and Safety Plan Development

Marcie Lawrence School LPN, Nursing Department Both

Violet Rush School Administration Both

Devon Sprenkle Development Director, Communications Both

Sabrina DeLong Compliance Officer Pandemic Coordinator

Carvel Keiser Director of Infrastructure Both

Sarah Hurst Teacher Health and Safety Plan Development

Renee Suter Behavior Technician Health and Safety Plan Development

Bill Fenstermaker Behavior Technician Health and Safety Plan Development

Steph Reese Personal Care Assistant Health and Safety Plan Development

Jody Muldowney Training Department Member Health and Safety Plan Development

Janice Mansur Parent Health and Safety Plan Development

Troy Vanatta Parent Health and Safety Plan Development

Tish Schubauer Parent Health and Safety Plan Development

Jennifer Muchmore Behavioral Services Manager Health and Safety Plan Development

Lisa Pellman Transition Coordinator Both

Alicia Burger Interim CEO, Director of Clinical Services Pandemic Crisis Response Team


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Kendra Peacock Director of Quality, Training, Research Pandemic Crisis Response Team

Emily Strausbaugh School Psychologist Pandemic Crisis Response Team

Ashley Blauch Special Education Supervisor Pandemic Crisis Response Team

Elizabeth Blaydon Career Developer Pandemic Crisis Response Team

Lauren Jones SLP Supervisor Pandemic Crisis Response Team

Caitlin Neiswender Behavior Consultant Pandemic Crisis Response Team

Nora Healy Research Supervisor Pandemic Crisis Response Team

Rebecca Chernich Receptionist Pandemic Crisis Response Team

Jill Klukowicz Human Resources Pandemic Crisis Response Team

Diane Sheehan Executive Assistant Pandemic Crisis Response Team

Megan Miller Director of Human Resources Pandemic Crisis Response Team

Joseph Carter Facilities Supervisor Pandemic Crisis Response Team

Andrea Strubhar IT Pandemic Crisis Response Team

Once your LEA has determined the type of reopening that is best for your local community and established a pandemic coordinator

and/or pandemic team, use the action plan templates on the following pages to create a thorough plan for each of the requirements

outlined in the Pennsylvania Department of Education’s Preliminary Guidance for Phased Reopening of PreK-12 Schools.

For each domain of the Health and Safety Plan, draft a detailed summary describing the key strategies, policies, and procedures

your LEA will employ to satisfy the requirements of the domain. The domain summary will serve as the public-facing description of the

efforts your LEA will take to ensure health and safety of every stakeholder in your local education community. Thus, the summary

Key Strategies, Policies, and Procedures


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should be focused on the key information that staff, students, and families will require to clearly understand your local plan for the

phased reopening of schools. You can use the key questions to guide your domain summary.

For each requirement within each domain, document the following:

Action Steps under Yellow Phase: Identify the discrete action steps required to prepare for and implement the requirement

under the guidelines outlined for counties in yellow. List the discrete action steps for each requirement in sequential order.

Action Steps under Green Phase: Identify the specific adjustments the LEA or school will make to the requirement during

the time period the county is designated as green. If implementation of the requirement will be the same regardless of county

designation, then type “same as Yellow” in this cell.

Lead Individual and Position: List the person(s) responsible for ensuring the action steps are fully planned and the school

system is prepared for effective implementation.

Materials, Resources, and/or Supports Needed: List any materials, resources, or support required to implement the

requirement.

Professional Development (PD) Required: In order to implement this requirement effectively, will staff, students, families, or

other stakeholders require professional development?

In the following tables, an asterisk (*) denotes a mandatory element of the plan. All other requirements are highly encouraged to the

extent possible.


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Key Questions

How will you ensure the building is cleaned and ready to safely welcome staff and students?

How will you procure adequate disinfection supplies meeting OSHA and CDC requirements for COVID-19?

How often will you implement cleaning, sanitation, disinfecting, and ventilation protocols/procedures to maintain staff and

student safety?

What protocols will you put in place to clean and disinfect throughout an individual school day?

Which stakeholders will be trained on cleaning, sanitizing, disinfecting, and ventilation protocols? When and how will the

training be provided? How will preparedness to implement as a result of the training be measured?

Summary of Responses to Key Questions:

The Vista School will be following several processes for cleaning and welcoming of students and staff. Our processes and chemicals used for cleaning have and

will continue to adhere to the CDC, EPA and DoH guidelines. There will be an initial ‘deep cleaning’ prior to student visits (prior to August 3rd). This process will be

replicated following any area that experiences a positive COVID-19 exposure incident throughout the course of the year. The Vista School will also have a daily

cleaning regiment that will have different levels of intensity based on the phase (yellow or green) or level of community COVID-19 cases. For example, in the

yellow phase, cleaning of commonly touched surfaces will occur hourly. In the green phase, cleaning of commonly touched surfaces will occur at least twice per

day. One of those times should be mid-day, and the other should be at the end of the day.

A further cleaning regiment regardless of ‘phase’ or case rates of COVID-19 will support ‘shared surfaces or items’, ensuring that items or surfaces are sanitized

as much as possible between student use. For example, if a student is at an instructional table and then a transition of students between tables occurs, the

tabletop will be wiped down between students. As an example, if a student is using a classroom iPad, the iPad will be wiped down before and after use.

The Vista School will have resources to support cleaning areas frequently and efficiently from things like wipes, spray bottles with the two-step cleaning then

disinfecting process, and fog/spray backpack contingencies for larger spaces or quick and efficient cleaning of shared spaces. Finally, The Vista School and the

cleaning company the school utilizes will adhere to CDC guidelines related to the types of chemicals to mitigate the virus on surfaces. To further support cleaning

and a decrease of cross contamination, parents are strongly encouraged to use paper bags with student's name on outside of bag and only disposable food

packaging items (plastic wear, plastic baggies) for food. All uneaten food that has been opened will be disposed of (not returned home). Staff and students are

also encouraged to pack meals in disposable bas with plastic utensils to decrease cross contamination.

Cleaning, Sanitizing, Disinfecting, and Ventilation

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html


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The schools initial reopening cleaning will be performed by outside vendors prior to our first day back in buildings. In addition, staff will be present prior to student

returns to classrooms to support the thorough cleaning of items specific to classroom and student use. Items that cannot reliably be cleaned well (such as large

upholstered furniture in classrooms, stuffed animals, etc.) will be removed from instructional locations prior to the deep clean and preparation of school reopening.

Water fountains will be closed in yellow and green phases but will allow touchless water bottle stations that are ‘contactless’ to remain open in either phase.

Our facilities department has ensured that all in house cleaning solutions meet the OSHA, EPA, and CDC requirements. This has also been confirmed through

documentation with our cleaning company. In order to keep up with stock and supply, our facilities department has established inventory status check rotations,

an order alert system from staff, and a primary and secondary method for procuring disinfectant supplies through established vendors.

Building ventilation has been assessed both by our facilities department as well as by an external vendor and determined at the appropriate levels based on CDC

recommendations for schools. Mold spore levels and air quality have and/or will be performed across all four buildings and across all randomized location

samples prior to reopening for ‘in-person’ instruction. The Vista School retains this air quality test documentation through our facilities department. Time limits and

fan utilization will be required for instructional areas without windows that also do not have the high classroom ventilation provisions

All staff will be trained on general cleaning practices prior to the start of the school year. There will be a staff knowledge assessment following the training. In

addition, supporting documentation (such as CDC cleaning posters) will be posted throughout building facilities. Cleaning chemicals will be stored in secure

locations in each building with each classroom having localized classroom access to cleaning and disinfectant supplies. Our facilities department will store,

schedule and monitor the use of larger fogger/backpack systems.


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* Cleaning, sanitizing, disinfecting, and ventilating learning spaces, surfaces, and any other areas used by students (i.e., restrooms, drinking fountains, hallways, and transportation)

The Vista School will follow the CDC’s guidance for cleaning and disinfecting school and when needed, the decision tool

https://www.cdc.gov/coronavirus/2019 -ncov/community/cleaning- disinfecting-decision-tool.html

Bathrooms/Locker Rooms:

Toilet should be wiped with

disinfectant by staff before and after each student or staff use. Will be cleaned thoroughly at the end of each day by cleaning crew. (If toilet cannot be immediately wiped down, should be closed until staff can clean it.)

If student voids bodily fluids outside of the toilet area, staff will absorb with paper towels and then use the 2 step cleaning method to clean prior to the next student using the facilities. If this can’t be done immediately, the bathroom needs to be closed until it is cleaned.

Showers will be sprayed down with disinfectant spray after each use. Then will be cleaned at the end of each day. (If shower cannot be immediately sprayed down,

The Vista School will follow the CDC’s guidance for cleaning and disinfecting school and when needed, the decision tool

https://www.cdc.gov/coronavirus/2019 -ncov/community/cleaning- disinfecting-decision-tool.html

Bathrooms/Locker Rooms:

Toilet should be wiped with

disinfectant by staff before and after each student or staff use. Will be cleaned thoroughly at the end of each day by cleaning crew. (If toilet cannot be immediately wiped down, should be closed until staff can clean it.)

If student voids bodily fluids outside of the toilet area, staff will absorb with paper towels and then use the 2 step cleaning method to clean prior to the next student using the facilities. If this can’t be done immediately, the bathroom needs to be closed until it is cleaned.

Showers will be sprayed down with disinfectant spray after each use. Then will be cleaned at the end of each day. (If shower cannot be immediately sprayed down,

Joe Carter – Facilities Supervisor

Materials:

Constant and replenished cleaning supplies including: Cleaning spray Disinfectant spray Disinfectant wipes Paper towels Dish soap Personal Protective Equipment Cleaning chemicals verification Custodial/Facilities cleaning inventory checklist Resources:

Vendor for daily cleaning and trash removal at the end of each day Vendor for any deep cleaning required Cleaning materials requesting/acquisition process

CDC Website CDC cleaning and disinfecting decision making tool

Yes

Action Steps

under Yellow Phase Action Steps

under Green Phase Lead Individual

and Position

Materials, Resources, PD and or Supports

(Y/N)

https://www.cdc.gov/coronavirus/2019-ncov/community/cleaning-disinfecting-decision-tool.html







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should be closed until staff can clean it.)

Areas in which upholstered furniture exits:

cloth/non-wipeable

upholstered furniture should be removed from classroom/student used and staff break locations

Upholstered seats in conference rooms should be sprayed with approved cleaning chemicals

Conference Rooms:

Conference room tables,

frequently touched surfaces should be wiped down after each use


Classrooms and Instructional Areas:

Wipe all tables, counters at

least once per student hour

with cleaning spray and then disinfectant

Spray disinfectant on tabletops between student transitions to area

should be closed until staff can clean it.)

Areas in which upholstered furniture exits:

cloth/non-wipeable

upholstered furniture should be removed from classroom/student used and staff break locations


Conference Rooms:

Conference room tables,

frequently touched surfaces should be wiped down after each use


Classrooms and Instructional Areas:

Wipe all tables, counters at

least twice per student day

with cleaning spray and then disinfectant

Spray disinfectant on tabletops between student transitions to area


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Wipe down all commonly touched surfaces at least once per hour

Any area in which bodily fluids (sneeze, saliva, urine, etc.) have been voided should be immediately closed off and cleaned prior to access. Staff should use gloves when cleaning any bodily fluid area.

All areas:

Wipe down surfaces before and after high use. Commonly touched surfaces should be wiped down once per hour:

Doorknobs

Light switches

Handles

Tabletops

Chairs

Locker handles

Sink handles

Bathroom handles (door, sink, toilet handle)

Etc.

Kitchens:

Wipe down all commonly touched surfaces at least twice per day

Any area in which bodily fluids (sneeze, saliva, urine, etc.) have been voided should be immediately closed off and cleaned prior to access. Staff should use gloves when cleaning any bodily fluid area.

All areas:

Wipe down surfaces before and after high use. Commonly touched surfaces should be wiped down at least twice per day:

Doorknobs

Light switches

Handles

Tabletops

Chairs

Locker handles

Sink handles

Bathroom handles (door, sink, toilet handle)

Etc.

Kitchens:


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Kitchens will be closed to student use during the yellow phase.

Students will place lunch boxes in bin to be transported to the kitchen by staff. Parents are strongly encouraged to use paper bags with students name on outside of bag and only disposable food packaging items (plastic wear, plastic baggies) for food. All uneaten food that has been opened will be disposed of (not returned home).

Staff will prepare food with handwashing and wearing gloves and take food to student(s) in classroom.

Staff will wipe down surfaces prior to and after preparing food.

All planned eating surfaces should be wiped down prior to and after eating

Ideally, one to two staff will prepare all student food and take to the classroom.

Dividers should be utilized in the classroom to decrease any unplanned food sharing.

Common areas, lobby areas:

Kitchens will adhere to the cohort group schedules with cleaning between cohorts.

Parents are strongly encouraged to use paper bags with students name on outside of bag and only disposable food packaging items (plastic wear, plastic baggies) for food. All uneaten food that has been opened will be disposed of (not returned home).

Students from one classroom should be spaced between eating in the kitchen and/or the classroom to best support a decrease in unplanned food sharing

Staff will wipe down counter surfaces, touched handles prior to and after preparing food.

All planned eating surfaces should be wiped down prior to and after eating

Common areas, lobby areas:

Designated staff will wipe/spray down common areas/rooms of commonly touched surfaces twice per day

Shared areas such as the playground and gym will have


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Designated staff will wipe/spray down common areas/rooms of commonly touched surfaces once per hour

Shared areas such as the playground and gym will be closed during the yellow phase

Facilities and/or assigned individuals restock cleaning supplies in all areas, checking supplies once per day

Transportation (Vista vehicles):

SHOULD NOT BE OCCURING FOR

ANY NON-EMERGENCY TRIP IN

YELLOW PHASE, listed below in

case of emergency

Wiped down every morning

by facilities department

following the below

guidelines:

https://www.cdc.gov/coronavirus/

2019-

cohort scheduling with spray disinfecting between cohort use

Facilities and/or assigned individuals restock cleaning supplies in all areas, checking supplies two times per week

Transportation (Vista vehicles)

Wiped down every morning

by facilities department

following the below

guidelines:

https://www.cdc.gov/coronavirus/

2019-

ncov/community/organizations/dis

infecting-transport-vehicles.html

Wiped down upon boarding

by staff (interior of vans

commonly touched surfaces,

key fab, handle)

Wiped down after use by

staff (interior of vans


key fab, handle)

Masks must be worn in vans

all staff, strongly encouraged

https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/disinfecting-transport-vehicles.html








Page 20 of 114

ncov/community/organizations/dis

infecting-transport-vehicles.html

Wiped down upon boarding

by staff (interior of vans


key fab, handle)

Wiped down after use by

staff (interior of vans


key fab, handle)

Masks must be worn in vans

all staff, strongly encouraged

and attempted with all

students., consider windows

down/cracked, increase

ventilation when driving

Do not cross group students

on transportation from

different established cohort

groupings

One student/staff per bench

seat / bucket row not to

exceed a total of 3 people

per van

Cleaning prior to 'reopening’ for students/staff:

Do air quality tests to check

for appropriate ventilation in all areas prior to reopening. Mark and close

and attempted with all

students., consider windows

down/cracked, increase

ventilation when driving

Do not cross group students

on transportation from

different established cohort

groupings

One student/staff per bench

seat / bucket row not to

exceed a total of 3 people

per van

Cleaning prior to 'reopening’ for students/staff:

Do air quality tests to check

for appropriate ventilation in all areas prior to reopening. Mark and close off any area that does not meet appropriate ventilation

Do mold test in June

Remove all staff (including admin) from buildings and have them work remotely for those set amount of days to allow for a deep cleaning from an outside industrial vendor

Water fountains:




Page 21 of 114

off any area that does not meet appropriate ventilation

Do mold test in June

Remove all staff (including admin) from buildings and have them work remotely for those set amount of days to allow for a deep cleaning from an outside industrial vendor

Water fountains:

Water fountains will be covered so they are not accessible (bottle fill stations are permissible due to no touch feature)

Trash receptacles:

All trash receptacles across school buildings will be no-touch to allow for disposing of trash without touching lid

Trash cans will be sprayed with disinfectant twice daily

Vending machines:

Vending machines will be covered so they are not accessible during the yellow phase

Water fountains will be covered so they are not accessible (bottle fill stations are permissible due to no touch feature)

Trash receptacles:

All trash receptacles across school buildings will be no-touch to allow for disposing of trash without touching lid Trash cans will be sprayed with disinfectant once daily

Vending machines:

Vending machines will be covered so they are not accessible during the green phase as they cannot be reliably cleaned


Page 22 of 114

Other cleaning, sanitizing, disinfecting, and ventilation practices

Treatment rooms will be wiped/sprayed down after use in which bodily fluids or high amounts of contact to surfaces occur Safety Mats: (hand and floor)

Will be cleaned and sanitized following use Staff protective gear: Should not be shared unless in emergency situation, must be laundered daily Laundry Areas: Staff should be the only ones handling soiled laundry and should wear gloves. No students should handle soiled laundry.

Post signs at washing machines that indicate following practices:

Use the warmest appropriate water setting and make sure items are dried completely.

Wear disposable gloves when handling dirty laundry

Do not “shake out” dirty laundry

Clean any hampers or containers used to store dirty items

Treatment rooms will be wiped/sprayed down after use in which bodily fluids or high amounts of contact to surfaces occur Safety Mats: (hand and floor)

Will be cleaned and sanitized following use Staff protective gear: Should not be shared unless in emergency situation, must be laundered daily Laundry Areas: Staff should be the only ones handling soiled laundry and should wear gloves. No students should handle soiled laundry.

Post signs at washing machines that indicate following practices:

Use the warmest appropriate water setting and make sure items are dried completely.

Wear disposable gloves when handling dirty laundry

Do not “shake out” dirty laundry

Clean any hampers or containers used to store dirty items

Joe Carter – Facilities Same materials, resources as above Handheld sanitizing fog machines

Sanitizer spray backpack Chemicals for foggers and sprayers

Yes


Page 23 of 114

Remove gloves and wash

hands

Keep cleaning supplies in locked cabinets near bathrooms and laundry, facilities

Use hamper or container to store wet/soiled items to transport to laundry

Classrooms and other areas applicable will be ventilated additionally through use of opening windows, using fans, etc. when at all possible

Campus will have sanitizer foggers for use to efficiently sanitize any commons/shared locations daily, and between different cohort use

Backpack sanitizing equipment for use in large and outdoor site-specific sanitizing, scheduled and used via facilities supervisor direction

Ventilation:

All school buildings were assessed for air quality and mold spores in June and met within appropriate ranges. The following steps will be taken to improve ventilation in the building:

Increase the percentage of outdoor air (e.g., using economizer modes of HVAC operations) potentially as high as 100% (first verify compatibility with HVAC system capabilities for both temperature and humidity control as well as

Remove gloves and wash hands

Keep cleaning supplies in locked cabinets near bathrooms and laundry, facilities

Use hamper or container to store wet/soiled items to transport to laundry

Classrooms and other areas applicable will be ventilated additionally through use of opening windows, using fans, etc. when at all possible

Campus will have sanitizer foggers for use to efficiently sanitize any commons/shared locations at minimum weekly and in response to any specific needs

Backpack sanitizing equipment for use in large and outdoor site-specific sanitizing (i.e.: playground, etc.), scheduled and used via facilities supervisor direction

Ventilation:

All school buildings were assessed for air quality and mold spores in June and met within appropriate ranges. The following steps will be taken to improve ventilation in the building:

Increase the percentage of outdoor air (e.g., using economizer modes of HVAC operations) potentially as high as 100% (first verify compatibility with HVAC system capabilities for both


Page 24 of 114

compatibility with

outdoor/indoor air quality considerations).

Increase total airflow supply to occupied spaces, if possible.

Disable demand-control ventilation (DCV) controls that reduce air supply based on temperature or occupancy.

Consider using natural ventilation (i.e., opening windows if possible and safe to do so) to increase outdoor air dilution of indoor air when environmental conditions and building requirements allow.

Improve central air filtration:

o Increase air filtration

external icon to as high as possible (MERV 13 or 14) without significantly diminishing design airflow.

Consider running the building ventilation system even during unoccupied times to maximize dilution ventilation.

Ensure exhaust fans in restroom facilities are functional and operating at full capacity when the building is occupied.

Should a smaller, secondary instructional area not be able to consistently be able to

temperature and humidity control as well as compatibility with outdoor/indoor air quality considerations).

Increase total airflow supply to occupied spaces, if possible.

Disable demand-control ventilation (DCV) controls that reduce air supply based on temperature or occupancy.

Consider using natural ventilation (i.e., opening windows if possible and safe to do so) to increase outdoor air dilution of indoor air when environmental conditions and building requirements allow.

Improve central air filtration:

o Increase air filtration

external icon to as high as possible (MERV 13 or 14) without significantly diminishing design airflow.

Consider running the building ventilation system even during unoccupied times to maximize dilution ventilation.

Ensure exhaust fans in restroom facilities are functional and operating at full capacity when the building is occupied.

https://www.ashrae.org/technical-resources/filtration-disinfection#mechanical







Page 25 of 114

Requirements Action Steps



and Position

Materials, Resources, and or Supports

Needed

PD Required

(Y/N)

support/sustain appropriate ventilation, use of that area will be limited to no more than 15 minutes before a break outside of the area occurs

Should a smaller, secondary

instructional area not be able

to consistently be able to

support/sustain appropriate

ventilation, use of that area

will be limited to no more

than 15 minutes before a

break outside of the area

occurs

Key Questions

How will classrooms/learning spaces be organized to mitigate spread?

How will you group students with staff to limit the number of individuals who come into contact with each other throughout the

school day?

What policies and procedures will govern use of other communal spaces within the school building?

How will you utilize outdoor space to help meet social distancing needs?

What hygiene routines will be implemented throughout the school day?

How will you adjust student transportation to meet social distancing requirements?

What visitor and volunteer policies will you implement to mitigate spread?

Will any of these social distancing and other safety protocols differ based on age and/or grade ranges?

Which stakeholders will be trained on social distancing and other safety protocols? When and how will the training be

provided? How will preparedness to implement as a result of the training be measured?


Social Distancing and Other Safety Protocols


Page 26 of 114

The students at The Vista School have moderate to severe autism as well as other disabilities such as moderate and severe cognitive impairments. We realize that our students will

likely not fully understand the concept of social distancing and will likely engage in behaviors that make social distancing extremely difficult to achieve. Further, our students require

highly individualized table top instruction with staff needing to be ‘at hand’, (less than 6 feet in many instances) as well as needing to assist with personal care such as feeding, toileting,

hygiene, etc. This will not allow for our staff to keep 6 feet from students at all times. Additionally, students will likely not be able to consistently keep 6 feet from one another

due to behaviors of concern and/or awareness of their surroundings. Knowing these variables, The Vista School will work through social distancing and instructional space measures

to achieve learning environments, walking patterns in hallways, entries/exits, etc. to support as much social distancing as possible. The AAP defines that a possible appropriate social

distance space for children is 3 feet. This should be kept in mind when working with younger children.

The physical layout of the classroom will be adjusted in several different ways. Classrooms will have as many supplies as possible in bins on shelves or in cabinets. This will allow for

greater floor space (as storage will be discouraged to be taking up classroom floor space) and allow surfaces to be free of clutter and therefore easier to clean and sanitize.

Classrooms will have enhanced adherence to storage through this utilization of bins that are stowed away. Non-essential items that take up space or are difficult to clean will be removed from the classroom to increase the available space in the room. Classrooms should have no cluttered countertops and surfaces to allow for frequent and thorough cleaning. Parents should not have student bring in personal items that are plush and/or that cannot easily be cleaned. Items from home should be limited and only brought it when essential. Any items going to and from school by staff or students should be cleaned accordingly (such as Lysol spray daily before and after school).

Student desks will be placed in a means to increase space between desks. Desks/tables will be spaced at least 6 feet apart and will not have seating arrangements that have

individuals sitting directly across from one another or facing one another. Should an instructor need to sit directly across from a student (which is typical in direct instruction and

discrete trial training), the staff must wear a face covering and also consider wearing a face shield, eye covering, or use a plexiglass instructional divider.

Each classroom will have at least one additional indoor instructional space outside of the classroom that is dedicated to that specific classroom that does not have to be scheduled

against another cohort classroom. This may require some spaces currently used for other offices, etc. being converted into instructional space for classrooms. The classrooms will be

responsible for the daily internal cleaning of both of their assigned classroom instructional spaces. Facilities delegated staff will be responsible for cleaning ‘shared’ instructional

spaces, shared restrooms, etc.

The Vista School will adjust social distancing measures dependent on the intensity of community mitigation efforts throughout the school year. The Vista School will provide a variety

of instructional modes of learning throughout the year to allow for our ability to more likely increase space between individuals. Parents will be able to choose either Distance Learning

(no in-person instruction) or Blended Learning (in person, in buildings two days a week, distance learning 3 days a week) due to comfort and concerns related to the community health

risk paired with the reality of complications of full distance learning only for many individuals with moderate to severe autism. Vista will be offering staggered visits starting the week of

August 3rd so long as all buildings and processes have met Health and Safety Plan expectations. The Vista School will arrange for individualized scheduled visits to the school campus

the weeks of August 3rd and August 10th, based on teams scheduling visits that work best for the student and teams given the continuation of distance learning through these last two

weeks of ESY. Starting August 27th - September 18th, students will attend school for half days (approximately 50% of the population attending in the morning, a one hour break for

cleaning, 50% of the population in the afternoon), (or further individualization based on an IEP team decision) to support the gradual re-acclimation to the school environment. Full day

in person instruction will then commence on September 21st (unless further modified individualization based on students IEP team decisions).

Throughout the school year, The Vista School may need to shift from full day in person instruction due to the community health crisis. For example, should localized data in Dauphin

County indicate yellow phase restrictions, the school will likely shift students to half day instruction in order to better achieve social distancing measures. This will allow for increased

learning space and a greater ability to attend to increased cleaning of learning facilities. Classrooms will adhere to scheduling systems through cohort group assignments in both the

yellow and green phase. These cohorts will then be scheduled to use communal spaces such as the gymnasium, kitchen, etc. The use of communal spaces will only be permissible in

the green phase. In the yellow phase/increased COVID-19 case counts in Dauphin County, staff will be encouraged to use outdoor spaces so long as weather permits, such as the

quad, gazebos, picnic tables, etc. in order to support further social distancing measures and gross motor movement activities.

Each instructional model will adhere to the Pennsylvania Department of Education instructional hour requirement and have attendance measures in place. Our instructional models will

account for at least 180 days and 990/900 hours of instruction and will be further defined in our Continuity of Education Plan. Additionally, models may use instruction through

synchronous or asynchronous formats, to count as


Page 27 of 114

instruction•—whether in the classroom or remotely—and through the planning and delivery of certified school staff. Further information regarding each instructional model will be

explained in greater detail in The Vista Schools Continuity of Education Plan that will be revised prior to the start of the school year.

Hygiene routines will occur prior to entry into buildings as well as frequently throughout the school day. Sanitizing stations will be outside at all primary entrances. In addition, clear

handwashing postings will be at each sink across campus. Hand hygiene will occur frequently throughout the day and particularly before and after food preparation, toileting,

transitioning staff to work with different students, before and after transitioning to different locations, after touching your own face covering or the face covering of another, after student

interventions that require the use of physical touch, etc.

The Vista School does not transport students to and from school as this is the requirement of the LEA. However, Vista does utilize vans to transport students to and from community-

based instruction trips. So long as the conditions for trips are permissible, vans will only have one individual per bench seat or bucket row (van not to exceed a total of 3 individual's)

This will require CBI trips to be prioritized and differentiated based on age level due to transition planning needs. For example, CBI activities will likely shift to on campus activities for

the elementary and middle school students in order to free up vans for junior high and high school student use. In addition, CBI’s off campus will not occur when Dauphin County is in

the yellow phase/is experiencing significant and consistent increase in COVID-19 case counts.

Social distancing marks (such as tape, painted lines, etc.) will be utilized in high foot traffic areas (such as common narrow hallways, etc.) to support travel paths. In addition, taped

markings may be utilized for the bike/walkway of the outside quad path, taped markings on the floors of classrooms to mark 6-foot spaces for student desks, walking routes in hallways

with clearly defined doors for entry versus exit, etc. Each classroom will have an assigned entrance and exit for the building. These assigned entrances/exits should be used

consistently to decrease the number of students coming into or out of any doorways. The exception to this would be in case of emergencies (student emergency, fire evacuation drill,

etc.)

Each classroom square footage is below, divided into 6-foot x 6-foot squares (36’) to determine how many individuals can be in the space at any given time. Below is the total

maximum allowance of individuals in each classroom across all four of our buildings. This includes both staff and students. The goal during will be to be below this maximum

occupancy allowance each day. Other assigned spaces may be utilized by classrooms following cohort and staggered schedule guidelines in order to provide additional space

between students/staff. Occupancy decreases in the yellow phase to better ensure social distancing and cleaning measures are adhered to the greatest extent possible.

Occupancy below is based on the square footage of the room. This does take into account things such as furniture that take up floor space. Further, each classroom will be assigned

a second instructional space to further allow for social distancing.

Classroom Total

Sq. Footage

Max occupancy-

6' distance

YELLOW PHASE

Max occupancy- 6'

distance GREEN

PHASE

MS101 689 15 20

MS102 688 15 20

MS103 689 15 20

MS104 688 15 20


Page 28 of 114

ES101 691 15 20

ES102 720 16 21

ES103 638 14 19

ES104 671 15 20

ES201 666 15 20

ES202 624 13 18

HS101 747 17 22

HS102 713 16 21

HS103 777 18 23

HS104 737 17 22

JH102 760 17 22

JH103 708 16 21

JH104 708 16 21

Building Common/Shared Space Square Footage Max Occupancy 6’

Distance

YELLOW PHASE

Max Occupancy 6’ Distance

GREEN PHASE

Elementary/Admin Indoor Playroom 610 13 18

Elementary/Admin Kitchen 597 12 17

Elementary/Admin Group Office (1st floor) 214 4 6

Elementary/Admin Assessment Room 252 5 7

Elementary/Admin 1:1 Rooms 75 1 (+staff at door) 2

Elementary/Admin Nurse Office 339 7 10


Page 29 of 114

Elementary/Admin Nurse isolated room 92 1 (+staff at door) 2

Elementary/Admin Group Office E1 478 10 14

Elementary/Admin Group Office E2 272 6 8

Elementary/Admin Toilet Training Room 338 7 10

Elementary/Admin Admin Conference Room 272 6 8

Elementary/Admin CFO Office 273 6 8

Elementary/Admin IT Office 273 6 8

Elementary/Admin Business Office 287 6 8

Elementary/Admin Compliance Officer Office 121 2 3

Elementary/Admin HR Office 121 2 3

Elementary/Admin CEO Office 313 6 9

Elementary/Admin Development Office 247 5 7

Elementary/Admin Clinical Services Director Office 138 3 4

Elementary/Admin Educational Services Director Office 138 3 4

Elementary/Admin Student Services Office 111 3 3

Elementary/Admin Admin Assistant Office 218 4 6

Middle School Group Office M1 212 4 6

Middle School Meeting Room 82 1 (+staff at door) 2

Middle School 1:1 Rooms 59 0 1

Middle School Open Area 1416 32 42

Middle School Gross Motor Room 453 9 13

Middle School Kitchen/Dining Room 608 13 18

Middle School Upstairs Group Office M2 195 4 5

Middle School Upstairs Group Office M3 226 4 6

Junior High School Conference Room 151 3 4

Junior High School MDT Office 763 16 22

Junior High School 1:1 Room 150 3 4

Junior High School 1:1 Room 145 3 4

Junior High School Exercise Room 397 8 11

Junior High School Student Work Room 231 4 6

Junior High School Printer Room 100 2 3

Junior High School Pre-Voc Room 205 4 6

Junior High School Owls Nest Room 320 6 9

Junior High School Kitchen 710 15 21

Junior High School WAVE Café Teacher Lounge 340 7 10


Page 30 of 114

Junior High School Staff Work Room 331 6 9

High School Conference Room A 203 4 6

High School Conference Room B 177 4 5

High School Conference Room C 177 4 5

High School Conference Room D 203 4 6

High School Board Room 496 10 14

High School Front Lobby 1016 22 30

High School Office off Reception 180 4 5

High School HR Office 427 9 12

High School Training Room 723 15 21

High School Kitchen 288 6 8

High School Workspace 237 5 7

High School LGI 4807 108 144

High School Group Office H1 608 13 18

High School Group Office H2 315 6 9

High School Gaming Room (small LGI) 226 4 6

High School Gym Activity Space 341 7 10

High School Gym 5276 118 158


Page 31 of 114

* Classroom/ learning space occupancy that allows for 6 feet of separation among students and staff throughout the day, to the maximum extent feasible

Classrooms will be arranged in cohorts but should limit interactions to only students within specific classroom when at all possible

Shared spaces that are open in yellow/more restrictive phase will be scheduled in a staggered manner and when at all possible only with use of specific classroom

Gatherings, events, will be only held if essential and will then follow group size guidelines from the Governor and CDC. Non-essential gatherings, events will be cancelled

Teleworking policy for staff not required on site for the school day (such as business functions) to allow for greater access to spaces, less people in buildings

Tabletop and Seating Arrangements:

Desks/tables will be placed at least 6 feet apart

Desks/tables will be faced in a manner that does not have students directly facing one another

Students will not be seated directly across from one another. If students are seated at the same table, be seated on same side and at least 6 feet apart

Classrooms will be arranged in cohorts but should limit interactions to only students within specific classroom when at all possible

Shared spaces will be scheduled in a staggered manner and when at all possible with use of specific classroom

Gatherings, events, will be

held only if The Vista School

can meet the required

accommodations for group

gatherings (i.e.: size

restriction, proximity of

people in each space, visitor

restrictions, etc.)

Teleworking policy for staff

not required on site for the

school day (such as business

functions) to allow for greater

access to spaces, less

people in buildings

Tabletop and Seating Arrangements:

Desks/tables will be placed at least 6 feet apart

Desks/tables will be faced in a manner that does not have students directly facing one another

Students will not be seated directly across from one another. If students are seated at the same table, be

Executive Director of Educational Programs

Classroom additional room assignment chart

Cohort Schedule for shared spaces

Occupancy signs for yellow/green for all shared spaces, classrooms, and offices

Yes

Action Steps


under Green Phase Lead Individual and

Materials, Resources, PD

and or Supports (Y/N)


Page 32 of 114

Use of tape at large group tables to determine where space should be left empty

Classroom Arrangement:

Items will be moved off the floor walking/furniture space when at all possible and put on shelves in containers with lids

Countertops will be cleared to put items in containers on shelves to allow for more open space and greater ability to clean

Classroom Occupancy:

Total person occupancy will adhere to classroom square footage 6-foot guidelines per chart above

1:1 Instructional Rooms:

Via occupancy defined above and

scheduled via assigned

classroom/cohort

Small Group Instructional Rooms:



classroom/cohort

Gymnasium:

Closed during yellow phase during student instructional time. No more than 25 people during staff meeting. (staff meetings will be encouraged to occur via digital means)

Playground:

Closed during yellow phase.

seated on same side and at least 6 feet apart

Use of tape at large group tables to determine where space should be left empty

Classroom Arrangement:

Items will be moved off the floor walking/furniture space when at all possible and put on shelves in containers with lids

Countertops will be cleared to put items in containers on shelves to allow for more open space and greater ability to clean

Classroom Occupancy:

Total person occupancy will adhere to classroom square footage 6-foot guidelines per chart above




classroom/cohort

Small Group Instructional Rooms:



classroom/cohort

Gymnasium:

Gym will have no more than 25 persons per side during student activity, as per scheduled classroom/cohort usage. Occupancy allows for no more than 158 people during staff meeting, however, Vista


Page 33 of 114




Position


Needed

PD Required

(Y/N)

Indoor Pool:

Closed during yellow phase.

Kitchen:

Closed to student use during yellow phase. No more than 15 persons (staff).

will continue to encourage digital means for large group meetings and split large staff meetings into two separate groups to ensure no group size larger than 50 staff adhering to social distancing in the large space

Playground:

Playground will have no more than 25 persons as per scheduled classroom/cohort usage.

Indoor Pool:

Pool will have no more than 25 persons as per scheduled classroom/cohort usage (though through the pool scheduling, total occupancy will be well below 25)

Kitchen:

As per occupancy above per

classroom/cohort usage


Page 34 of 114

* Restricting the

use of cafeterias and other congregate settings, and serving meals in alternate settings such as classrooms

Kitchen Use:

Kitchens will be closed to

students during yellow phase.

Meals will be served in classrooms with partitions as needed

Playground:

Playground will be closed to


Students and staff can go outdoors to quad and other safe grass areas with gross motor equipment from classroom for outdoor play/recreation

Gymnasium:

Gymnasium will be closed to


Students and staff can go outdoors to quad and other safe grass areas with gross motor equipment from classroom for outdoor play/recreation

Playrooms:

Playrooms/Swing rooms will

be closed to students during

the yellow phase.

Increased sensory access

can be kept in classrooms for

student specific needs

Activity Room:

Kitchen Use:

Cohorts will use kitchen area with cleaning between classrooms for lunches (staff are also recommended to spread students out in other classroom locations for lunch). Cohorts can use the kitchen for varied activities, but ‘lunch’ should be scheduled by classroom, not mixing classrooms within a cohort during the lunch session

Students from the same cohort may be in the classroom at common times, following social distancing, hygiene, and cleaning protocols

All shared utensils/dishes will be removed and rather, staff and students will need to bring the items along with them to the location

All used materials/dishes must be fully cleaned and properly stored following a lunch (no dirty dishes in sink/on counter)

Playground:

Spray down rungs, handlebars, etc. that are frequently touched by hands between cohorts if that type of cohort schedule occurs

Playground will be scheduled via classroom cohorts


Facilities Supervisor

Classroom additional room assignment chart

Cohort Schedule for shared spaces

Occupancy signs for yellow/green for all shared spaces, classrooms, and offices

Yes


Page 35 of 114

Activity room will be closed to

students during the yellow phase.

Increased sensory access can be kept in classrooms for student specific needs

Vocational Rooms:

Vocational room will be closed to students during the yellow phase

Vocational tasks can be kept in classrooms for student specific use

Gaming Room (small LGI):

LGI room will be closed to shared student use during the yellow phase

Small Group Instruction Rooms

May be used by only 1 dedicated classroom based on specific student(s) need


May be used by only 1 dedicated classroom based on specific student(s) need

Indoor Pool:

Indoor pool will be closed during yellow phase

Locker Rooms and Shared Showers:

Locker rooms and shower stalls across campus will be closed to student used during yellow phase.

Gymnasium:

Classrooms will bring all

related materials (balls, gross

motor items, etc.) with them

to the gym for specific

classroom/cohort use

Gym will be used via Cohorts

in a staggered schedules

Gym divider will stay down

throughout green phase

All shared gym

materials/equipment

(excluding exercise room

equipment) will be removed

and rather, classroom staff

will bring items for students

to use along with them to the

gym

Gym commonly touched

surfaces will be sprayed

down with disinfectant

between cohort use

Playroom/Swing Room/Activity Room/Gaming Room (small LGI), Small Group, 1:1 instruction rooms:

These rooms will be scheduled based on cohort.

All shared materials/equipment (excluding swing/exercise equipment) will be removed and rather, classroom staff will bring items for students to use along with them to the location


Page 36 of 114

Classroom Patio’s at Elementary

School:

If a shared patio, cohort classrooms must schedule use in AM/PM sessions with no materials left out on patio.

Classroom materials will be taken out and brought back into classroom.

Shared toilet training room:

Closed in the yellow phase. Students will have toilet training via modified conditions that does not have another student in close proximity or in the same instructional toilet training area.

The IEP teams will meet to review current toilet training guidelines to determine how space, prompting, and other procedures can be altered to support student toileting needs to reduce the amount of risk related to bodily fluid person to person contact.

Staff areas for eating:

Will be designated in each building for

use. If staff use a different area for

eating, they need to ensure that they

are in an area that is adhering to

reliable social distancing and is not in

the direct ‘instructional’ area with

students

Stationary equipment (swing, stationary bike, tread mill, etc.) will be sprayed between cohort use

Vocational Rooms:

Vocational room will be

closed to students during the

green phase due to the

complexity of shared

materials.

Vocational tasks will be

inventoried and assigned to

classrooms via the transition

department staff

Elementary Swing/Playroom:

Will be scheduled via cohort schedules.

The elementary building will have a second swing room created in the upstairs so as to allow 2 different swing rooms for the 2 different cohorts.

Middle School Exercise Room:

only one cohort in building so no need for staggered schedule

All small items will be removed from exercise room. Staff/students will bring materials to and from. Exercise equipment will be wiped down before and after use.

Junior High School Activity Room:


Page 37 of 114

only one cohort in building so

no need to for staggered schedule, however, classrooms should schedule use so as to not exceed occupancy, follow distancing guidelines, and cleaning/hygiene protocols

All small items will be removed from activity room. Staff/students will bring materials to and from activity room. Exercise equipment will be wiped down before and after use.

Indoor Pool and Locker Rooms for Showering:

Will be closed for the first three weeks of the start of the regular school year to ensure health and safety precautions are compliant.

Pool schedule may be modified in frequency of scheduled use due to locker rooms also being used for showering and self-care programs

Once opened, will be used via cohort schedule, or if needed, only in use for students with IEP/treatment plan directed needs/goals that necessitate pool use. If used only for specialized use, individuals may only be in the pool if in the same cohort. Pool is shocked daily at noon, in between cohort use.


Page 38 of 114

All materials/equipment will

be removed from pool and classrooms will bring their own materials

Classroom Patio’s at Elementary School:

If a shared patio, cohort classrooms must schedule use in AM/PM sessions with no materials left out on patio.

Classroom materials will be taken out and brought back into classroom.

Shared toilet training room:

Closed in green phase. Students will have toilet training via modified conditions that does not have another student in close proximity or in the same instructional toilet training area.

The IEP teams will meet to review current toilet training guidelines to determine how space, prompting, and other procedures can be altered to support student toileting needs to reduce the amount of risk related to bodily fluid person to person contact.

Staff areas for eating:

Will be designated in each building for

use. If staff use a different area for

eating, they need to ensure that they

are in an area that is adhering to

reliable social distancing and is not in

the direct ‘instructional’ area with

students


Page 39 of 114




Position


Needed

PD Required

(Y/N)

* Hygiene practices for students and staff including the manner and frequency of

hand-washing and other best practices

Staff:

must sanitize hands

immediately prior to entering and wash hands immediately upon entry to the facility

Hand hygiene stations set up at the entrance of the facility, so that individual can clean their hands before they enter. (leave car, use hand sanitizer, enter facility) Same in reverse at the end of the day

Staff should engage in frequent hand washing (gloves are available for use as needed and as desired by staff)

Students:

Staff encourage and support

individuals to wash hands frequently, throughout sessions

Staff encourage individuals to wash hands frequently, throughout session and by following hand hygiene guidelines below

Hand hygiene stations set up at the entrance of the facility, so that individual can clean their hands before they enter. (leave vehicle, use hand sanitizer, enter facility) Same in reverse at the end of the day

Staff:

must sanitize hands

immediately prior to entering and wash hands immediately upon entry to the facility

Hand hygiene stations set up at the entrance of the facility, so that individual can clean their hands before they enter. (leave car, use hand sanitizer, enter facility) Same in reverse at the end of the day

Staff should engage in frequent hand washing (gloves are available for use as needed and as desired by staff)

Students:

Staff encourage and support

individuals to wash hands frequently, throughout sessions

Staff encourage individuals to wash hands frequently, throughout session and by following hand hygiene guidelines below

Hand hygiene stations set up at

the entrance of the facility, so

that individual can clean their

hands before they enter. (leave

vehicle, use hand sanitizer, enter

facility) Same in reverse at the

end of the day


Nursing Department

Hand soap Paper towels Sanitizing stations Sanitizer with at least 60% alcohol Handwashing video Donning/doffing gloves video

CDC handwashing signs/postings

Yes


Page 40 of 114

Hand Hygiene for all:

All students, staff, and volunteers should engage in hand hygiene (washing or sanitizing hands) at the following times:

Arrival to the facility and after

breaks

Before and after preparing food or drinks

Before and after eating or handling food, or feeding students or self

Before and after administering medication or medical ointment

Before and after diapering/toileting student

After using the toilet or helping a student use the bathroom

After coming in contact with bodily fluid

After playing outdoors or in sand

After handling garbage

After touching mask/shield or mask/shield of another

Wash hands with soap and water for at least 20 seconds. If hands are not visibly dirty, alcohol-based hand sanitizers with at least 60% alcohol can be used if soap and water are not readily available.

Hand Hygiene for all:

All students, staff, and volunteers should engage in hand hygiene (washing or sanitizing hands) at the following times:

Arrival to the facility and after

breaks

Before and after preparing food or drinks

Before and after eating or handling food, or feeding students or self

Before and after administering medication or medical ointment

Before and after diapering/toileting student

After using the toilet or helping a student use the bathroom

After coming in contact with bodily fluid

After playing outdoors or in sand

After handling garbage

After touching mask/shield or mask/shield of another

Wash hands with soap and water for at least 20 seconds. If hands are not visibly dirty, alcohol-based hand sanitizers with at least 60% alcohol can be used if soap and water are not readily available.


Page 41 of 114




Position


Needed

PD Required

(Y/N)

Supervise students when they use hand sanitizer to prevent ingestion.

Assist students with handwashing

After assisting student with handwashing, staff should also wash their hands.

Before and after transitioning from one building to another

After a student crisis that

requires physical assistance

After wearing any shared student crisis staff protective equipment such as arm guards (will only be shared in emergency situations where private equipment is not available)

Supervise students when they use hand sanitizer to prevent ingestion.

Assist students with handwashing

After assisting student with handwashing, staff should also wash their hands.

Before and after transitioning from one building to another

Before and after trips out into the community

After a student crisis that requires physical assistance

After wearing any shared student crisis staff protective equipment such as arm guards (will only be shared in emergency situations where private equipment is not available)


Page 42 of 114

* Posting signs, in

highly visible locations, that promote everyday protective measures, and how to stop the spread of germs

CDC Postings in the following

areas:

Entryways/main lobbies

o COVD Symptoms

o Stop the Spread

o Prevention

o Face covering

o Slow the spread

Sinks across campus

o Wash your hands

(student friendly

version)

Photocopiers

o Stop the Spread

o Prevention

o Face covering

Bathrooms

o Wash your hands

o Prevention

Staff breakrooms

o DoH Case Contacts

o Stop the Spread

o Wash your hands

o Prevention

o Face covering

Training room

o COVD Symptoms

o Stop the Spread

o Wash your hands

o Prevention

o Face covering

Nursing office

o DoH Case Contacts

o Stop the Spread

o Wash your hands

CDC Postings in the following

areas:

Entryways/main lobbies

o COVD Symptoms

o Stop the Spread

o Prevention

o Face covering

o Slow the spread

Sinks across campus

o Wash your hands

(student friendly

version)

Photocopiers

o Stop the Spread

o Prevention

o Face covering

Bathrooms

o Wash your hands

o Prevention

Staff breakrooms

o DoH Case Contacts

o Stop the Spread

o Wash your hands

o Prevention

o Face covering

Training room

o COVD Symptoms

o Stop the Spread

o Wash your hands

o Prevention

o Face covering

Nursing office

o DoH Case Contacts

o Stop the Spread

o Wash your hands

Facilities CDC website for listed postings bulleted to the left

N


Page 43 of 114




Position


Needed

PD Required

(Y/N)

o Prevention

o Face covering

Isolation areas

o DoH Case Contacts

o Stop the Spread

o Wash your hands

o Prevention

o Face covering

o Vista Isolation Area

Forms and Postings

Classrooms and Common

Office Areas

o Yellow/Green Phase

Vista Cleaning

Procedures (Vista

created visual)

Van Key Drop Off/Pick Up

o Bus Worker Posting

o Prevention

o Face covering

Isolation areas

o DoH Case Contacts

o Stop the Spread

o Wash your hands

o Prevention

o Face covering

o Vista Isolation Area

Forms and Postings

Classrooms and Common

Office Areas

o Yellow/Green Phase

Vista Cleaning

Procedures (Vista

created visual)

Van Key Drop Off/Pick Up

o Bus Worker Posting


Page 44 of 114

* Identifying and

restricting non- essential visitors and volunteers

Restrictions for allowance of Visitors:

No tours (consider replacing

with virtual tours)

No Hershey Medical Center observers

Virtual attendance for meetings unless in person is required due to specific needs

No volunteers in yellow phase

No family members/guests of staff allowed in buildings in yellow phase

No outside party use of facilities (Hershey Aquatic Club, other Vista entities)

Allowance of essential visitors such as regulator auditors, contracted consultants, interns, student teachers following visitor restrictions further defined below

No visitors that:

Are showing symptoms of COVID-19

Have been in contact with someone with COVID-19 in the last 14 days

Have traveled to any CDC/State Department/Govern or defined area of restriction

Restrictions for allowance of Visitors:

No tours (consider replacing

with virtual tours)

No Hershey Medical Center observers

Virtual attendance for meetings unless in person is required due to specific needs

Volunteers (parent/guardian only) must follow all visitor guidelines below

Allowance of essential visitors such as regulator auditors, contracted consultants, interns, student teachers following visitor restrictions further defined below

Family members/guests of staff in green phase must adhere to visitor restrictions below and not be present during student hours

Outside party use of facilities (Hershey Aquatic Club, other Vista entities) must adhere to visitor restrictions below. Hershey Aquatic Club will have limited access to pool and restrooms only (no use of locker rooms) and spectators, parents must remain outside the building

No visitors that:

Are showing symptoms of COVID-19

Director of Infrastructure Executive Director of Educational Programs

Signs CDC Website Stickers Plexiglass Vista specific Visitor signs Thermometer Visitor informed consent form

Y


Page 45 of 114

Have a fever of 100 or greater

Will not comply with face covering policy while on site

Will not sign the

visitor informed

consent form

Visitor Expectations:

Continuation of revised visitor expectations when on site.

Only one ‘waiting room chair’

on each side of the desk area (so 2 visitors can’t sit side by side)

Taped line for visitor to wait at to provide distancing

Sign on door for visitors to wait in alcove or outside 6 feet from one another until office area can accommodate them

Intercom allowance from vestibule to lobby only once space allows from previous visitor

Sanitizer near intercom

Visitors must wear face covering

Visitors must wash hands or sanitize upon arrival at and departure

Plastic shield at reception desks

Have been in contact with someone with COVID-19 in the last 14 days

Have traveled to any CDC/State Department/Govern or defined area of restriction

Have a fever of 100 or greater

Will not comply with face covering policy while on site

Will not sign the

visitor informed

consent form

Visitor Expectation:

Continuation of revised visitor expectations when on site.

Only one ‘waiting room chair’

on each side of the desk area (so 2 visitors can’t sit side by side)

Taped line for visitor to wait at to provide distancing

Sign on door for visitors to wait in alcove or outside 6 feet from one another until office area is able to accommodate

Intercom allowance from vestibule to lobby only once space allows from previous visitor


Page 46 of 114

Tape 6 feet from counter of receptionist for visitor to ‘stop here’

All visitors will need to sign an informed consent prior to being allowed further in any buildings

Visitor sign in will be held and completed by staff (receptionist or staff member receiving visitor) so that the sign in sheet is not transferred back and forth

Any staff expecting a scheduled visitor should be at the reception area for visitor prior to their arrival to chaperone. This will reduce time and number of visitors waiting in the lobby area

Deliveries (UPS, Amazon, Food, etc.) will be left in vestibule)

Vista Visitor directives posting

Temperature taking of visitors prior to traveling through buildings

CDC postings

Sanitizer near intercom

Visitors must wear face covering

Visitors must wash hands or sanitize upon arrival at and departure

Plastic shield at reception desks

Tape 6 feet from counter of receptionist for visitor to ‘stop here’

All visitors will need to sign an informed consent prior to being allowed further in any buildings

Visitor sign in will be held and completed by staff (receptionist or staff member receiving visitor) so that the sign in sheet is not transferred back and forth

Any staff expecting a scheduled visitor should be at the reception area for visitor prior to their arrival to chaperone. This will reduce time and number of visitors waiting in the lobby area

Deliveries (UPS, Amazon, Food, etc.) will be left in vestibule)

Vista Visitor directives posting

Temperature taking of visitors prior to traveling through buildings

CDC postings


Page 47 of 114




Position


Needed

PD Required

(Y/N)

* Handling sporting activities for recess and physical education classes consistent with the CDC Considerations for Youth Sports

Playground, Outdoor, and Physical Activities, Related Equipment

Classrooms will have their own bags of equipment. No sharing of equipment between peers in the yellow phase.

Bagged equipment will be placed outside of classroom at the end of each day to be sprayed with disinfectant

Activities will be arranged to minimize contact between peers and adhere to at least 6 feet when at all possible

No student activities will occur in the yellow phase on the playground or gymnasium. In this phase, for physical activity, students should use fitness videos in classroom or open spaces/outdoors that focus on using own body to exercise without the need for additional equipment (i.e.: squats, sit ups, yoga, etc.)

Playground, Outdoor, and Physical Activities, Related Equipment

Classrooms will have their own bags of equipment. Limited sharing of equipment

Bagged equipment will be placed outside of classroom at the end of each day to be sprayed with disinfectant

Activities will be arranged to minimize contact between peers and adhere to at least 6 feet when at all possible

Physical Therapy, OT department Executive Director of Educational Programs

Play equipment (balls,

etc.)

Net equipment bag

Yes


Page 48 of 114

Limiting the sharing of materials among students

Machine washable cloth toys should be used by one individual at a time or should not be used at all. These toys should be cleaned before being used by another student.

When at all possible, bag up items into individual student baggies for preferred leisure items, manipulatives, etc.

For instructional bins, make individualized student instructional bins with individualized items that are clearly labeled in a bag

Wipe technology devices before and after each different student use

Markers and other writing utensils should either be individually bagged or wiped with wipes between use

Toys or instructional items should not be shared with other students unless they are washed or sanitized before being moved from one student to the other.

Set aside toys or instructional items that need to be cleaned. Place in a dish pan with soapy water or put in a separate container marked for “soiled toys.” Keep dish pan and water out of reach from student to prevent risk of drowning. Washing with soapy water is the ideal method for cleaning. Try to have enough toys so that the

Machine washable cloth toys should be used by one individual at a time or should not be used at all. These toys should be cleaned before being used by another student.

When at all possible, bag up items into individual student baggies for preferred leisure items, manipulatives, etc.

For instructional bins, make individualized student instructional bins with individualized items that are clearly labeled in a bag

Wipe technology devices before and after each different student use

Markers and other writing utensils should either be individually bagged or wiped with wipes between use

Toys or instructional items

should have limited sharing

to the classroom or cohort of

students and when possible,

wiped between use

Set aside toys or instructional items that need to be cleaned. Place in a dish pan with soapy water or put in a separate container marked for “soiled toys.” Keep dish pan and water out of reach from student to prevent risk of drowning. Washing with soapy water is the ideal method for cleaning. Try to have enough toys so that the


Individualized student cubbies, bags, etc. Individual student assigned material storage

Yes


Page 49 of 114

toys can be rotated through cleanings.

Instructional books, like other paper-based materials such as mail or envelopes, are not considered a high risk for transmission and do not need additional cleaning or

disinfection procedures.

Common areas materials:

Vocational room materials

should be transitioned/assigned/taken into specific classrooms for classroom specific use as these areas will be closed in the yellow phase

Assessment room items will remain locked and should be signed out, cleaned before and after use by the person signing the item out

Cohorts will have their own gross motor and/or swing/activity room equipment that will be wiped down between student us

Personal Items in Classrooms

Staff should avoid putting personal items in classroom to increase storage in classrooms. Personal items

toys can be rotated through cleanings.

Instructional books, like other paper-based materials such as mail or envelopes, are not considered a high risk for transmission and do not need additional cleaning or

disinfection procedures.

Common areas materials:

Activity room, Kitchen

materials should be sprayed/wiped down between student use OR removed and have classrooms take materials to and from vocational room

Assessment room items will remain locked and should be signed out, cleaned before and after use by the person signing the item out

Cohorts will have their own gross motor and/or swing/activity room equipment that will be wiped down between student use

Personal Items in Classrooms

Staff should avoid putting personal items in classroom to increase storage in


Page 50 of 114




Position


Needed

PD Required

(Y/N)

can be stored in office/staff locations.

Staff should wipe phone, laptop, employee devices before and after use

Parents should not have student bring in personal items that are plush and/or that cannot easily be cleaned. Items from home should be limited and only brought it when essential

Any items going to and from

school by staff or students

should be cleaned

accordingly (such as Lysol

spray daily before and after

school)

classrooms. Personal items can be stored in office/staff locations.

Staff should wipe phone, laptop, employee devices before and after use

Parents should not have student bring in personal items that are plush and/or that cannot easily be cleaned. Items from home should be limited and only brought it when essential

Any items going to and from school by staff or students should be cleaned accordingly (such as Lysol spray daily before and after school)


Page 51 of 114

Staggering the use of communal spaces and hallways

Communal spaces such as hallways, lobbies, etc. Will have markings to support foot traffic via one-way direction walking.

Arrival/Departure routines with entries/exits assigned by classroom to decrease student/staff foot traffic

Arrival/Departure entry exits will have signs posted to label specific classrooms to enter/exit

Elementary School:

ES 104 and ES 201 will use individualized entry/exit door for arrival/dismissal. Student cubbies/lockers will be in this individualized hall area(s)

ES 102 will use individualized entry/exit door nearest the nursing office entrance for arrival/dismissal. Student cubbies/lockers will be in this individualize hall area

ES 101 will use quad entrance/exit for arrival/dismissal.

ES 103 will use main playground entrance/exit OR patio entrance/exit for arrival/dismissal

ES hallway corridors will be

defined with tape for direction

walking one way in the

hallway corridors

Middle School:

Communal spaces such as hallways, lobbies, etc. Will have markings to support foot traffic via one-way direction walking.

Arrival/Departure routines with entries/exits assigned by classroom to decrease student/staff foot traffic

Arrival/Departure entry exits will have signs posted to label specific classrooms to enter/exit

Elementary School:

ES 104 and ES 201 will use individualized entry/exit door for arrival/dismissal. Student cubbies/lockers will be in this individualized hall area(s)

ES 102 will use individualized entry/exit door nearest the nursing office entrance for arrival/dismissal. Student cubbies/lockers will be in this individualize hall area

ES 101 will use quad entrance/exit for arrival/dismissal.

ES 103 will use main playground entrance/exit OR patio entrance/exit for arrival/dismissal

ES hallway corridors will be

defined with tape for direction

walking one way in the

hallway corridors

Middle School:

Executive Director of Educational Programs Director of Infrastructure Facilities Supervisor

Hallway and tabletop stickers Signage on doors

Yes


Page 52 of 114

MS 101 will use creek side

entrance/exit for arrival/dismissal OR rear entrance into mailbox vestibule of MS.

MS 103 will use quad side entrance/exit OR far left main entrance/exit for arrival/dismissal

MS hallway corridors will be defined with tape for direction walking one way in the hallway corridors

Junior High School:

JHS 102 will use quad facing entrance/exit for arrival/dismissal

JHS 103 will use kitchen entrance/exit for arrival/dismissal

JHS 104 will use rear entrance/exit for arrival/dismissal

JHS locker areas will be separated to 3 different locations near correlating classrooms

JHS hallway corridors will be defined with tape for direction walking one way around the building internal loop

High School:

HS 104 will use side classroom entrance/exit door for arrival/dismissal

HS 103 will entry/exit directly outside of classroom double door area for arrival/dismissal

MS 101 will use creek side entrance/exit for arrival/dismissal OR rear entrance into mailbox vestibule of MS.

MS 103 will use quad side entrance/exit OR far left main entrance/exit for arrival/dismissal

MS hallway corridors will be defined with tape for direction walking one way in the hallway corridors

Junior High School:

JHS 102 will use quad facing entrance/exit for arrival/dismissal

JHS 103 will use kitchen entrance/exit for arrival/dismissal

JHS 104 will use rear entrance/exit for arrival/dismissal

JHS locker areas will be separated to 3 different locations near correlating classrooms

JHS hallway corridors will be defined with tape for direction walking one way around the building internal loop

High School:

HS 104 will use side classroom entrance/exit door for arrival/dismissal

HS 103 will entry/exit directly outside of classroom double door area for arrival/dismissal


Page 53 of 114

HS 101 will use entry/exit

nearest IT office for arrival/dismissal and follow tape walking lines toward gym and behind cubicles to classroom hallway

HS 102 will use side van entrance/exit door for arrival/dismissal

HS hallways/corridors will be defined with tape for one-way direction walking

Classroom Secondary Space Use:

In order to free up additional

space for students and

instruction, each classroom

will be assigned a dedicated

secondary indoor

instructional space to spread

students. These locations

will be further defined prior to

the start of the school year.

Owl’s Nest /School Supply Store::

Owl’s Nest will be moved to a new

location and classroom supplies and

reinforcers procurement will shift to

staff AM/PM duties. No students will

access the store for working or

shopping.

HS 101 will use entry/exit nearest IT office for arrival/dismissal and follow tape walking lines toward gym and behind cubicles to classroom hallway

HS 102 will use side van entrance/exit door for arrival/dismissal

HS hallways/corridors will be

defined with tape for one-way

direction walking

Classroom Secondary Space Use:

In order to free up additional

space for students and

instruction, each classroom

will be assigned a dedicated

secondary indoor

instructional space to spread

students. These locations

will be further defined prior to

the start of the school year.

Owl’s Nest /School Supply Store::

Owl’s Nest will be moved to a new

location and classroom supplies and

reinforcers procurement will shift to

staff AM/PM duties. No students will

access the store for working or

shopping.


Page 54 of 114

Adjusting transportation schedules and practices to create social distance between students

Vista Vans for community experiences:

No Vista vans will be used for any taking students into the community when Dauphin County is in the yellow phase

CBI’s and work experiences when Dauphin County is in the yellow phase are to occur on campus only

CBI’s will be modified to support students ordering from restaurant’s via online ordering and delivery, virtual trips to community, adapted experiences on campus

There will be no field trips in this phase/level of restriction

Vista Vans for community experiences:

No Vista vans will be used for taking students into the community for students at the elementary school or middle school aged buildings

Elementary and Middle school students will have CBI’s via virtual, adapted experiences on campus

Vans Wiped down every morning by facilities department following the below guidelines:

https://www.cdc.gov/coronavirus/ 2019- ncov/community/organizations/dis infecting-transport-vehicles.html

ACCE, Pre employment, and

employment students will be

prioritized for van usage for essential

trips into the community to support

transition IEP programming. Further,

students and staff going into the

community will require the following:

Temperature checks before

and after trip

Hand washing/sanitizing

before and after trip

Vehicle sanitizing of

commonly touched surfaces

before and after trip

Transition Coordinator Student Services Manager Facilities Supervisor

CDC postings Van facilities cleaning checklist Modified procedure for key pick up/drop off Cleaning materials kit in vans Modified van schedules

Yes






Page 55 of 114




Position


Needed

PD Required

(Y/N)

Signed parental informed

consent allowing trips into

community to occur

Staff sign in and out with

specific location, staff, and

students on transportation

log for support of any needed

contact tracing

Staff face coverings must be

worn on transportation

Student face coverings are

s t r o n g l y encouraged on

transportation

One person per bench

seat/bucket row in vans with

no more than 3 total

individuals in a van

Staff can follow van in their

own car to support

appropriate staffing ratio in

community but allow for

social distancing in vehicle

Van windows should be

cracked, or ventilation should

be enhanced to increase

airflow

Only students in same cohort

may ride in vehicle together.

CBI locations must adhere to

CDC/ PA DoH guidelines

Field trips will be limited and

will follow CDC and PDE

recommended guidelines for

travel of students/staff


Page 56 of 114

Limiting the number of individuals in classrooms and other learning spaces, and interactions between groups of students

To the extent feasible, students should be socially distanced six feet apart pursuant to CDC and PDE guidelines. However, due to the nature of our student's disabilities and behaviors, staff will need to be in less than six feet to achieve support of self-care and other needs throughout the day. If six feet is not achievable student to student in the classroom setting, students should be spaced to the maximum extent possible or use portable plexiglass dividers if appropriate

Students may, because of

the limited awareness of their

surroundings or

understanding of social

distancing, may often be less

than 6 feet. Staff should

work to ensure that if this

occurs, it does not last for

long durations of time

If six feet is not achievable in the classroom setting, students should be spaced to the maximum extent possible.

Identify small groups and keep them together (cohorting).

Ensure that student and staff groupings are as static as possible by having the same group of children stay with the same staff (all day for

To the extent feasible, students should be socially distanced six feet apart pursuant to CDC and PDE guidelines. However, due to the nature of our student's disabilities and behaviors, staff will need to be in less than six feet to achieve support of self-care and other needs throughout the day. If six feet is not achievable student to student in the classroom setting, students should be spaced to the maximum extent possible or use portable plexiglass dividers if appropriate

Students may, because of

the limited awareness of their

surroundings or

understanding of social

distancing, may often be less

than 6 feet. Staff should

work to ensure that if this

occurs, it does not last for

long durations of time

If six feet is not achievable in the classroom setting, students should be spaced to the maximum extent possible.

Identify small groups and keep them together (cohorting).

Ensure that student and staff groupings are as static as possible by having the same group of children stay with the same staff (all day for

Executive Director of Educational Programs Executive Director of Clinical Programs School Department Supervisors Student Services Manager

Vista School Flow Chart of Instructional Modalities for COVID-19 Response

Classroom Cohort Assignment Student Half Day Class Roster Assignment Continuity of Education Plan

Yes


Page 57 of 114

young children, as much as

possible for older children).

Limit mixing between groups if possible.

Restrict interactions between groups of students.

Plan for classroom MDT staff to be assigned in one common building and/or cohort when at all possible

Ensure documentation of staff subbing across classrooms to support contact tracing

Cohort Assignment for Shared Spaces:

Classrooms will be assigned by

cohort. In the green phase,

classrooms may join into a shared

common space by classroom and/or

by cohort. However, scheduling will

still be created via classroom use with

the other cohort classroom using the

space before or after. Cleaning

should still occur between cohort

classroom use.

ES Cohort A:

ES 103

ES 104

ES 201

ES Cohort B:

ES 101

ES 102

young children, as much as possible for older children).

Limit mixing between cohort groups if possible.

Restrict interactions between groups of students.

Plan for classroom MDT staff to be assigned in one common building and/or cohort when at all possible

Ensure documentation of staff subbing across classrooms to support contact tracing

Cohort Assignment for Shared Spaces:

Classrooms will be assigned by

cohort. In the green phase,

classrooms may join into a shared

common space by classroom and/or

by cohort. However, scheduling will

still be created via classroom use with

the other cohort classroom using the

space before or after. Cleaning

should still occur between cohort

classroom use.

ES Cohort A:

ES 103

ES 104

ES 201

ES Cohort B:

ES 101

ES 102


Page 58 of 114

MS Cohort:

MS 103

MS 101

JHS Cohort

JHS 102

JHS 103

JHS 104

HS Cohort A

HS 104

HS 103

HS Cohort B

HS 101

HS 102

Vista Initiated Instructional Models:

There will be 4 primary categories of

instructional modalities. The Vista

School may move in and out of these

modalities based on the phase in

which our school is located, the phase

in which the students home LEA is

located, staffing needs related to

COVID-19, parent level of comfort or

preventative response actions after a

positive COVID-19 response.

1. In Person Instruction in

School Building for full

MS Cohort:

MS 103

MS 101

JHS Cohort

JHS 102

JHS 103

JHS 104

HS Cohort A

HS 104

HS 103

HS Cohort B

HS 101

HS 102

Vista Initiated Instructional Models:

There will be 4 primary categories of

instructional modalities. The Vista

School may move in and out of these

modalities based on the phase in

which our school is located, the phase

in which the students home LEA is

located, staffing needs related to

COVID-19, parent level of comfort or

preventative response actions after a

positive COVID-19 response

1. In Person Instruction in

School Building for full


Page 59 of 114

instructional days (starting

September 21st)

2. Half Day Instruction (Vista

Initiated, from August 27th -

September 18th to support

a gradual acclimation to

the school environment,

then throughout school

year in one of the following

conditions:

a. Dauphin County is

in yellow phase and

administration

determines severity

warrants provision

of half day model to

support increased

cleaning and social

distancing

measures,

b. Staffing is low due

to COVID-19 related

matters such as

staff absences, staff

quarantine, etc.

c. As a means to

support a gradual

re-entry from a red

phase as decided

by administration).

Students will be

assigned to AM/PM

half day

assignments prior to

the start of the year

to ensure clarity of

instructional days (starting

September 21st)

2. Half Day Instruction (Vista

Initiated, from August 27th -

September 18th to support

a gradual acclimation to

the school environment,

then throughout school

year in one of the following

conditions:

a. Dauphin County is

in yellow phase and

administration

determines severity

warrants provision

of half day model to

support increased

cleaning and social

distancing

measures,

b. Staffing is low due

to COVID-19 related

matters such as

staff absences, staff

quarantine, etc.

c. As a means to

support a gradual

re-entry from a red

phase as decided

by administration).

Students will be

assigned to AM/PM

half day

assignments prior to

the start of the year

to ensure clarity of


Page 60 of 114

when students

report in this model

should it be needed

throughout the year.

AM/PM

assignments will

consider students

with siblings,

students riding

common

transportation,

school districts, and

extreme distance

traveled

3. Distance Learning – initiated

when the students home

county and/or the schools

location (Dauphin Co.) is in

the red phase as directed by

PDE

Parent Choice Instructional Models

due to concerns related to exposure to

the virus:

4. Blended Learning (2 days In

Person Instruction in School

Building, 3 days Distance

Learning)

5. Distance Learning

Further Definition of Models are

below. Details of each model will be

further explained in the revised

Continuity of Education Plan to be

completed prior to the start of the

school year:

when students

report in this model

should it be needed

throughout the year.

AM/PM

assignments will

consider students

with siblings,

students riding

common

transportation,

school districts, and

extreme distance

traveled

3. Distance Learning – initiated

when the students home

county and/or the schools

location (Dauphin Co.) is in

the red phase as directed by

PDE

Parent Choice Instructional Models

due to concerns related to exposure to

the virus:

4. Blended Learning (2 days In

Person Instruction in School

Building, 3 days Distance

Learning)

5. Distance Learning

Further Definition of Models are

below. Details of each model will be

further explained in the revised

Continuity of Education Plan to be

completed prior to the start of the

school year:


Page 61 of 114

Full Day In Person Instruction

Vista will gradually reopen, starting

with incremental, individualized,

staggered student scheduled informal

visits to the school campus available

for parents and students for the weeks

of August 3rd and August 10th, with a

transition to full person instruction on

September 21st (barring a change in

county phase/COVID-19 rates).

Vista Initiation of Half Day

Instruction Student Assignments:

Prior to the beginning of the 2020-

2021 school year, students in each

classroom will be coded as “AM” vs

“PM” to cut the total class size by

approximately 50% to decrease class

size. Students will report for 3 hours

of in-person instruction. Additional

instructional activities may be

assigned to the student to complete at

home to support PDE instructional

hour requirements. This AM/PM

reporting requirement may occur in

one of the following conditions based

on administrative decision and notice

to Vista community:

Dauphin County is in the

yellow phase and

administration determines

additional precautionary

measures need to be taken

Full Day In Person Instruction

Vista will gradually reopen, starting

with incremental, individualized,

staggered student scheduled informal

visits to the school campus available

for parents and students for the weeks

of August 3rd and August 10th, with a

transition to full person instruction on

September 21st (barring a change in

county phase/COVID-19 rates)

Vista Initiation of Half Day

Instruction Student Assignments:

Prior to the beginning of the 2020-

2021 school year, Students in each

classroom will be coded as “AM” vs

“PM” to cut the total class size by

approximately 50% to decrease class

size. Students will report for 3 hours

of in-person instruction. Additional

instructional activities may be

assigned to the student to complete at

home to support PDE instructional

hour requirements. This AM/PM

reporting requirement may occur in

one of the following conditions based

on administrative decision and notice

to Vista community:

Dauphin County is in the

yellow phase and

administration determines


Page 62 of 114

Staffing not available to

support all students at one

time due to COVID-19

related employee

leave/absence issues

Preventive measure following

a possible or positive COVID-

19 case or return from red

phase as determined by

administration

Should the above half day instruction

assignment need to be initiated, the

Ex Dr of Ed Programs will initiate

automated alert communication to

staff and families as soon as alerted to

the change in county status and need

for preventative measures, staffing

need, or preventative measure

response

Vista Initiation of Distance Learning Assignment:

The Vista School serves over 42 school districts in 8 counties. At any time over the next year, Dauphin County may be in a yellow or green phase while enrolled students may be in a red phase county. Should a student's home LEA county be in the red phase or in distinction to which ‘in- person instruction is not allowed’, that student will immediately shift to distance learning and should not report to The Vista School. The home LEA is not permitted to deliver in person instruction in the red phase

additional precautionary

measures need to be taken

Staffing not available to

support all students at one

time due to COVID-19

related employee

leave/absence issues

Preventive measure following

a possible or positive COVID-

19 case or return from red

phase as determined by

administration

Should the above half day instruction

assignment need to be initiated, the

Ex Dr of Ed Programs will initiate

automated alert communication to

staff and families as soon as alerted to

the change in county status and need

for preventative measures, staffing

need, or preventative measure

response

Vista Initiation of Distance Learning Assignment:

The Vista School serves over 42 school districts in 8 counties. At any time over the next year, Dauphin County may be in a yellow or green phase while enrolled students may be in a red phase county. Should a student's home LEA county be in the red phase or in distinction to which ‘in- person instruction is not allowed’, that student will immediately shift to distance learning and should not report to The Vista School. The home LEA is not permitted to deliver in person


Page 63 of 114

therefore, as an extension of the LEA,

Vista cannot provide in-person instruction to a student in the red phase.

Parent Initiation of Distance Learning or Blended Instruction:

Due to concerns with health and safety, a parent may decide to select distance learning or blended instruction as the instructional modality for their child. The Vista School will ensure the child’s IEP is delivered via distance learning or blended instruction along with any other possible supports, as available and possible based on the conditions at hand. A timeframe of 5 school days will be needed to support the transition to or from a parent requested model of instruction

Parent reversal of decision:

Should the parent wish to transition to or from Distance Learning to Blended Learning or In Person Instruction, they will need to inform the special education teacher/case manager. The special education teacher/case manager will inform the Clinical Administrative Assistant. The Clinical Administrative Assistant will date and catalog the request and inform the Executive Director of Educational Programs. The Executive Director of Educational Programs will work with the LEA and parent to determine and communicate student dates/times of in-person attendance and any possible transportation services will be determined by the LEA. Should the

instruction in the red phase and therefore, as an extension of the LEA, Vista cannot provide in-person instruction to a student in the red phase.

Parent Initiation of Distance Learning or Blended Instruction:

Due to concerns with health and safety, a parent may decide to select distance learning or blended instruction as the instructional modality for their child. The Vista School will ensure the child’s IEP is delivered via distance learning blended instruction along with any other possible supports, as available and possible based on the conditions at hand. A timeframe of 5 school days will be needed to support the transition to or from a parent requested model of instruction

Parent reversal of decision:

Should the parent wish to transition to or from Distance Learning to Blended Learning or In Person Instruction, they will need to inform the special education teacher/case manager. The special education teacher/case manager will inform the Clinical Administrative Assistant. The Clinical Administrative Assistant will date and catalog the request and inform the Executive Director of Educational Programs. The Executive Director of Educational Programs will work with the LEA and parent to determine and communicate student dates/times of in-person attendance and any possible transportation services will be


Page 64 of 114




Position


Needed

PD Required

(Y/N)

student take daily medication or have an emergency medication, these provisions will need to be in hand with appropriate documentation prior to the student starting any in person instruction. The goal will be to make the shift to the requested instruction within 5 school days.

determined by the LEA. Should the student take daily medication or have an emergency medication, these provisions will need to be in hand with appropriate documentation prior to the student starting any in person instruction. The goal will be to make the shift to the requested instruction within 5 school days.

Coordinating with local childcare regarding on site care, transportation protocol changes and, when possible, revised hours of operation or modified school- year calendars

NA NA NA NA NA

Other social distancing and safety practices

Use of plexiglass air droplet guards in main lobby, Portable guards in classrooms

Use of plexiglass air droplet guards in main lobby, Portable guards in classrooms

Director of Infrastructure Facilities Supervisor

Plexiglass shields and portable guards

Yes


Page 65 of 114

Key Questions

How will you monitor students, staff, and others who interact with each other to ensure they are healthy and not exhibiting

signs of illness?

Where, to whom, when, and how frequently will the monitoring take place (e.g. parent or child report from home or upon

arrival to school)?

What is the policy for quarantine or isolation if a staff, student, or other member of the school community becomes ill or has

been exposed to an individual confirmed positive for COVID-19?

Which staff will be responsible for making decisions regarding quarantine or isolation requirements of staff or students?

What conditions will a staff or student confirmed to have COVID-19 need to meet to safely return to school? How will you

accommodate staff who are unable to uncomfortable to return?

How will you determine which students are willing/able to return? How will you accommodate students who are unable or

uncomfortable to return?

When and how will families be notified of confirmed staff or student illness or exposure and resulting changes to the local

Health and Safety Plan?

Which stakeholders will be trained on protocols for monitoring student and staff health? When and how will the training be

provided? How will preparedness to implement as a result of the training be measured?


The Vista School specializes in serving a population of students with Autism. Further, approximately 80% of our population is nonverbal and virtually 100% also

have moderate to severe intellectual disabilities. While research on COVID-19 is preliminary, it has been noted that individuals with Autism and Intellectual

disabilities are four times more likely to contract COVID-19 and are also at a greater risk of dying of COVID-19 than the rest of the population. The two primary

reasons for this are the commonality of pre-existing conditions along with their autism and/or intellectual disability (i.e.: respiratory disease, etc.) and the reality that

many adult individuals with special needs live in ‘group homes’, which means that they are more likely to be in groups of people in a home. This reality makes it

imperative for The Vista School to have tight procedures regarding screening and monitoring both our staff and our students.

Monitoring Student and Staff Health


Page 66 of 114

All adults that are not students (staff, contractors, visitors, etc.) entering any school building as part of ‘entry criteria’ will have their temperature taken as well as

will have to attest to CDC recommended screening language. Our students are not able to effectively understand or respond to screening questions, therefore,

parents will review the questions each day prior to sending the student to school. In addition, to decrease a student traveling to school and then being sent home,

parents will take their son/daughters temperature each day prior to leaving home. If a student has any symptoms, has a fever, or parent confirms positive response

to the screening question, the student will not come to school.

Vista has created a COVID-19 symptom checklist which also includes monitoring for symptoms related to MIS-C that has been reviewed by medical professionals.

Should a student show concerning symptoms throughout the day, staff will proceed through the checklist to determine the level of risk and next steps. The

checklist indicates when the isolation area should be utilized (i.e.: temperature, productive/consistent cough, or a combination of shortness of breath paired with a

temperature or cough will require isolation procedures. A combination of three or more of the other symptoms of COVID-19 will also trigger isolation). Staff will be

trained in the use of the checklist and any staff can make the decision to self-isolation, isolate another staff, or isolate a student. The nurse will be contacted for all

isolation area use for further assessment.

At the school, the use of the isolation area will also require communication to the nursing department and contact to the student’s family for the child to be picked

up from school. While in the isolation area, an isolation area checklist will be utilized to ensure correct measures are occurring. These include things such as

wearing additional Personal Protective Equipment, increasing ventilation, cleaning, handwashing, etc. while in the area.

Students and staff will follow the ‘return to school’ procedures as indicated on the COVID-19, MIS-C checklist that will be provided to them. Individuals that have

not needed to use the isolation area will follow our standard ‘sick/illness’ protocol. Individuals that have been required to use the isolation area will be required to

have parents contact their doctor to gain further documentation/consultation prior to returning to school. Evidence of the doctor clearance to return to school paired

with being symptom free for 24 hours will be required for re-admittance. Should the doctor recommend COVID-19 testing, the individual should remain out of

school until both results of the testing are provided (two negative tests within 24 hours) as well as that the individual being symptom free for 72 hours. Should a

positive result be found, the individual will need to remain out of any ‘in-person instruction’ and cannot return until the 11th day from the positive test result as well

as ensuring the individual has been symptom free for 72 hours. A secondary option can be for the individual to provide two negative PCR COVID-19 tests (taken

no less than 24 hours of each other) and also being symptom free for 72 hours. In addition, the Vista School will contact the Department of Health to gain further

guidance on the student or staff's ability to return to school and any other required actions. These out of school and return requirements will also hold true if the

student or staff has a household member that has a positive case of COVID-19, following further guidance from the Department of Health for any extended

quarantine measures.

Should the impacted individual (staff or student) or any other students be uncomfortable with returning to school following an incident, The Vista School will work to

make accommodations to the extent permissible in this plan. Specifically, for students, they will have the options of distance, blended, or in-person instruction at

any point throughout the school year (unless in the red phase in which in-person instruction is not permissible). This will require communication with the IEP team

to ensure continuity of learning occurs. Staff will need to speak to their supervisor regarding any concerns to work through any additional accommodations at the

worksite. Additionally, further staff leave, telecommuting, and traveling polices are in place to support staff during the COVID-19 pandemic.

Communication to the public and general school/parent community about use of the isolation area will not be necessary. However, the following will be adhered to

given the situation at hand: If a staff or student is symptomatic but does not have a confirmed case of COVID-19 AND no knowledge of contact with a confirmed

case, no formal communication will occur. Increased cleaning in areas staff or student visited while sick will be cleaned as a precautionary measure. If a staff or


Page 67 of 114

student is symptomatic, does not have a confirmed case of COVID-19 BUT is discovered to have been in contact with a confirmed case, email communication to

staff, families, and a notice will be posted on our website with the noted building. If a staff or student is symptomatic and does have a confirmed case of COVID-

19, Vista will initiate Infectious Disease Protocol. In this protocol, the Department of Health is contacted, and Vista follows their guidance. In addition, parents,

staff, and transportation companies will receive the automated alert call with further information. LEA’s will receive an alert email. HIPPA related policies will be

followed throughout this process. In any case where a confirmed case was on site, the impacted building(s) will likely close for at least 48 hours to support deep

cleaning measures.


Page 68 of 114

* Monitoring students and staff for symptoms and history of exposure

Preventative Assessment Prior to leaving for Work/School:

Staff and Parent/Guardian will sign informed consent prior to the start of in person instruction and run through the following assessment daily prior to disembarking self or student to school (*daily screening assessment will be provided to staff and parents as a visual checklist document for easy reference)

Do I have a fever (take

temperature)?

Have I been around anyone who has tested positive for COVID-19?

Do I feel sick with the following symptoms:

a. Fever/Chills b. Cough c. Shortness of Breath d. Fatigue e. Muscle/Body Ache

f. Headache g. New Loss of Taste

or Smell h. Sore Throat

i. Congestion or Runny Nose

j. Nausea or Vomiting k. Diarrhea

Have I been to an area of State Dept./CDC, PA area of travel restriction in the last 14 days?

o If any of the above are a confirmed yes, the staff/student

Preventative Assessment Prior to leaving for Work/School:

Staff and Parent/Guardian will sign informed consent prior to the start of in person instruction and run through the following assessment daily prior to disembarking self or student to school (*daily screening assessment will be provided to staff and parents as a visual checklist document for easy reference)

Do I have a fever (take

temperature)?

Have I been around anyone who has tested positive for COVID-19?

Do I feel sick with the following symptoms:

a. Fever/Chills b. Cough c. Shortness of Breath d. Fatigue e. Muscle/Body Ache

f. Headache g. New Loss of Taste

or Smell h. Sore Throat

i. Congestion or Runny Nose

j. Nausea or Vomiting k. Diarrhea

Have I been to an area of State Dept. /CDC, PA area of travel restriction in the last 14 days?

o If any of the above are a confirmed yes, the staff/student

Executive Director of Educational Programs Student Services Manager Nursing Department

Thermometer

Parent daily screening memo

Parent informed consent

Staff informed consent

Symptom Checklist and Student return checklist

CDC website DoH website CDC postings

Yes

Action Steps



and Position


(Y/N)


Page 69 of 114

needs to stay home and monitor symptoms/ call doctor.

Parents/guardian are to take the temperature of their son/daughter 15 minutes prior to scheduled transportation arrival. Should an individual display symptoms or have a fever of 100 degrees or higher the child will need to stay home. Should the student not allow or tolerate the parent to take their temperature, parent should take own temperature as a means to determine if there is any level of fever in the household

Staff take temperature at home prior to leaving for work. Should an individual display symptoms or have a fever of 100 degrees or higher, they will need to stay home.

Health Screening of Staff and Students Upon Entering Worksite:

Staff should report directly to

their classroom (or assigned temperature taking area if not a direct care or MDT level staff) to take temperature upon entry. If temperature is 100 degrees or higher notify the supervisor to report this

needs to stay home and monitor symptoms/ call doctor.

Parents/guardian are to take the temperature of their son/daughter 15 minutes prior scheduled transportation arrival. Should an individual display symptoms or have a fever of 100 degrees or higher the child will need to stay home. Should the student not allow or tolerate the parent to take their temperature, parent should take own temperature as a means to determine if there is any level of fever in the household

Staff take temperature at home prior to leaving for work. Should an individual display symptoms or have a fever of 100 degrees or higher, they will need to stay home.

Health Screening of Staff and Students Upon Entering Worksite:

Staff should report directly to

their classroom (or assigned temperature taking area if not a direct care or MDT level staff) to take temperature upon entry. If temperature is 100 degrees or higher notify the supervisor to report this


Page 70 of 114




and Position


Needed

PD Required

(Y/N)

information (i.e. staff must go home).

Staff will take temperature as a screening measure prior to a n d a f t e r any other site visit (i.e.: other Vista program site, community site)

Staff will follow Vista’s travel policy and follow all necessary directives from the policy, staff informed consent, and State Dept., CDC, PA issuance upon return from travel.

Parents and students will follow all State Dept., CDC, PA issuance of recommendations upon return from travel in accordance with the parent informed consent

information (i.e. staff must go home).

Staff will take temperature as a screening measure prior to a n d a f t e r any other site visit (i.e.: other Vista program site, community site)

Staff will follow Vista’s travel policy and follow all necessary directives from the policy, staff informed consent, and State Dept., CDC, PA issuance upon return from travel.

Parents and students will follow all State Dept., CDC, PA issuance of recommendations upon return from travel in accordance with the parent informed consent


Page 71 of 114

* Isolating or

quarantining students, staff, or visitors if they become sick or demonstrate a history of exposure

One isolation area will be defined in each building. The isolation area will contain the following:

Thermometer

Bottled water

Chair

Folding cot with fitted sheet and flat sheet

Fan

Window that can be opened

Gloves

Medical gowns*

Hair nets*

Face shields

Protective eyewear

Masks

Booties*

IN USE, do not enter sign

Divider(s) to put to provide barrier for room to exit

Hand washing or hand sanitation materials

Paper towels

Cleaning spray

Disinfectant spray

Lysol wipes

Lysol spray

Clipboard, pen, and medical log paper for note taking

Phone or walkie talkie

Bucket/pail

Rag

Bleach/water solution

*used for when individual meets the highest level of symptoms

Nursing department will

routinely audit the isolation area, use, etc.

One isolation area will be defined in each building. The isolation area will contain the following:

Thermometer

Bottled water

Chair


Fan


Gloves

Medical gowns*

Hair nets*

Face shields

Protective eyewear

Masks

Booties*




Paper towels

Cleaning spray

Disinfectant spray

Lysol wipes

Lysol spray



Bucket/pail

Rag


*used for when individual meets the highest level of symptoms

Nursing department will

routinely audit the isolation area, use, etc.


Materials/ Resources Needed:

thermometer

Bottled water

Chair


Fan


Gloves

Medical gowns

Hair nets

Face shields

Protective eyewear

Masks

Booties




Paper towels

Cleaning spray

Disinfectant spray

Lysol wipes

Lysol spray



Yes


Page 72 of 114

Isolation area will be staffed

with the individual that was most recently in contact with the student if possible. If last known person in contact with student is not able to be in isolation area, they should attempt to be removed from the classroom schedule to assist as a second outside of the isolation to support bringing student materials to the area

Classroom and areas student was at during that day will be wiped down/fogged/sprayed by designated staff while students are removed from area (student removal from area for approximately 15 minutes but students should NOT go to another building)

Bathroom will be identified for student use if it is needed while they are in the isolation area. If the bathroom needs to be utilized by isolated student, bathroom will be closed for use for the remainder of the day to any other individuals. Bathroom will need to be ‘cleared’ prior to individual entering and walkie call will need to ‘clear hallway’ during the traversing to and from the bathroom

Isolation area will be cleaned immediately after the isolated student leaves by a staff wearing full isolation area PPE equipment (should

Isolation area will be staffed with the individual that was most recently in contact with the student if possible. If last known person in contact with student is not able to be in isolation area, they should attempt to be removed from the classroom schedule to assist as a second outside of the isolation to support bringing student materials to the area

Classroom and areas student was at during that day will be wiped down/fogged/sprayed by designated staff while students are removed from area (student removal from area for approximately 15 minutes but students should NOT go to another building)

Bathroom will be identified for student use if it is needed while they are in the isolation area. If the bathroom needs to be utilized by isolated student, bathroom will be closed for use for the remainder of the day to any other individuals. Bathroom will need to be ‘cleared’ prior to individual entering and walkie call will need to ‘clear hallway’ during the traversing to and from the bathroom

Isolation area will be cleaned immediately after the isolated student leaves by a staff wearing full isolation area PPE equipment (should

Bucket/pail

Rag


Isolation Area checklist Isolation Area documentation login form Symptom Checklist and Student return checklist

CDC website DoH website CDC postings


Page 73 of 114




and Position


Needed

PD Required

(Y/N)

individual using isolation area meet highest level of symptom concerns). The room will also be fog sanitized.

Elementary School Isolation Area:

Elementary Upstairs Toilet Training

Classroom (has window, bathroom

facilities, sink, area for chair, cot, hall

exit out of building, etc.)

Middle School Isolation Area:

Meeting Room (has window, path

toward restroom, immediate building

exit area)

Junior High School Isolation Area:

Conference Room (has windows,

immediate path to restroom, close exit

out of building)

High School Isolation Area:

Vocational Room (has windows, path

to bathroom, path to exit area)

individual using isolation area meet highest level of symptom concerns).The room will also be fog sanitized.

Elementary School Isolation Area:

Elementary Upstairs Toilet Training

Classroom (has window, bathroom

facilities, sink, area for chair, cot, hall

exit out of building, etc.)

Middle School Isolation Area:

Meeting Room (has window, path

toward restroom, immediate building

exit area)

Junior High School Isolation Area:

Conference Room (has windows,

immediate path to restroom, close exit

out of building)

High School Isolation Area:

Vocational Room (has windows, path

to bathroom, path to exit area)


Page 74 of 114

* Returning isolated

or quarantined staff, students, or visitors to school

Nursing student/staff illness protocol will be revised to ensure the following:

Student/staff with symptoms of COVID-19 that was isolated in isolation area will need doctor written clearance to return to school/work, along with being fever free for 24 hours

Student /staff, or student staff that has a household member that was confirmed to be positive for COVID-19 will not be readmitted into any school building, work or have any in-person instruction until all of the following below are met:

o the 11h day from the date of confirmed positive testing

o written doctor clearance to return to school/work

o confirmation from the Department of Health that the student can return to school/work

o being fever and symptom free for 72 hours

o OR two negative PCR COVID-19 tests no less than 24 hours of one another and being symptom free for 72 hours

Nursing student/staff illness protocol will be revised to ensure the following:

Student/staff with symptoms of COVID-19 that was isolated in isolation area will need doctor written clearance to return to school/work, along with being fever free for 24 hours

Student /staff, or student staff that has a household member that was confirmed to be positive for COVID-19 will not be readmitted into any school building, work or have any in-person instruction until all of the following below are met:

o the 11th day from the date of confirmed positive testing

o written doctor clearance to return to school/work

o confirmation from the Department of Health that the student can return to school/work

o being fever and symptom free for 72 hours

o OR two negative PCR COVID-19 tests no less than 24 hours of one another and being symptom free for 72 hours


Symptom Checklist and Student return checklist PA Department of Health Doctor correspondence

Yes


Page 75 of 114




and Position


Needed

PD Required

(Y/N)

If a staff member or student/parent of student has been to an area of State Dept./CDC, PA area of travel restriction in the last 14 days:

o If any of the above

are a confirmed yes, the staff/student needs to stay home for the recommended quarantine and monitor symptoms/ call doctor.

If a staff member or student/parent of student has been to an area of State Dept./CDC, PA area of travel restriction in the last 14 days:

o If any of the above

are a confirmed yes, the staff/student needs to stay home for the recommended quarantine and monitor symptoms/ call doctor


Page 76 of 114

Notifying staff, families, and the public of school closures and within-school-year changes in safety protocols

The Vista School will follow all required reporting as indicated by guidance from PDE, CDC, DoH, Vista Board of Directors

The Vista School will adhere to all HIPPA regulations in any communications

The Vista School will utilize the parent staff call notification system for any communication that is essential and/or timely (such as needing to quickly adjust to close school, shift to AM/PM attendance, etc.)

In the event of a staffing shortage related to COVID- 19, The Vista School will make every attempt to inform staff, families, LEA’s, and transportation companies of the adjusted AM/PM half day schedule by 7 am

Should The Vista School

have a positive case that was

on site, the school will follow

CDC and DoH guidance,

likely closing the impacted

building(s) for 48 hours for

enhanced cleaning

The Vista School will follow all required reporting as indicated by guidance from PDE, CDC, DoH, Vista Board of Directors

The Vista School will adhere to all HIPPA regulations in any communications

The Vista School will utilize the parent staff call notification system for any communication that is essential and/or timely (such as needing to quickly adjust to close school, shift to AM/PM attendance, etc.)

In the event of a staffing shortage related to COVID- 19, The Vista School will make every attempt to inform staff, families, LEA’s, and transportation companies of the adjusted AM/PM half day schedule by 7 am

Should The Vista School have a positive case that was on site, the school will follow CDC and DoH guidance, likely closing the impacted building(s) for 48 hours for enhanced cleaning


Emergency Operations Manual Infectious Disease Addendum Emergency Call Protocol/Procedure/Conta ct List Pennsylvania Department of Health LEA, parent, transportation company email distribution list

Yes


Page 77 of 114

The following will be utilized for

communication to families, staff, and public:

Example Scenarios:

If a staff or student is symptomatic but does not have a confirmed case of COVID-19 AND no knowledge of

contact with a confirmed case, no formal communication will occur. Increased cleaning in areas staff or

student visited while sick will be

cleaned as a precautionary measure.

If a staff or student is symptomatic,

does not have a confirmed case of

COVID-19 BUT is discovered to have

been in contact with a confirmed case,

email communication to staff, families,

and a notice will be posted on our

website with the noted building. In

addition, If a student:

Parents/Guardians of

students that ride the same

transportation will be

informed without disclosing

the individual that was in

contact with a positive case.

LEA of student will be

informed

LEA of students on common


informed

The Department of Health

will also be contacted to

determine any additional

steps required.

The following will be utilized for communication to families, staff, and public:

Example Scenarios:

If a staff or student is symptomatic but does not have a confirmed case of COVID-19 AND no knowledge of

contact with a confirmed case, no formal communication will occur. Increased cleaning in areas staff or

student visited while sick will be

cleaned as a precautionary measure.

If a staff or student is symptomatic,

does not have a confirmed case of

COVID-19 BUT is discovered to have

been in contact with a confirmed case,

email communication to staff, families,

and a notice will be posted on our

website with the noted building. In

addition, If a student:


students that ride the same


informed without disclosing

the individual that was in

contact with a positive case.

LEA of student will be

informed

LEA of students on common


informed




steps required.


Page 78 of 114

If a staff:


students, staff that rode any

common transportation (such

as a Vista van) with the staff

will be informed




steps required

If a staff or student is symptomatic and does have a confirmed case of

COVID-19, Vista will initiate Infectious Disease Protocol. As part of that protocol, the following communication chain will occur:

Communication with the staff or family of student

Communication with the Department of Health

Alert call to staff and families with building of confirmed case and information about any extended closure for cleaning

Email to staff and families with building of confirmed case and information about any extended closure for cleaning

Email to LEA’s with building of confirmed case and information about any extended closure for cleaning

Communication to transportation companies

If a staff:


students, staff that rode any

common transportation (such

as a Vista van) with the staff

will be informed




steps required

If a staff or student is symptomatic and does have a confirmed case of

COVID-19, Vista will initiate Infectious Disease Protocol. As part of that protocol, the following communication chain will occur:

Communication with the staff or family of student

Communication with the Department of Health

Alert call to staff and families with building of confirmed case and information about any extended closure for cleaning

Email to staff and families with building of confirmed case and information about any extended closure for cleaning

Email to LEA’s with building of confirmed case and information about any extended closure for cleaning

Communication to transportation companies


Page 79 of 114




and Position


Needed

PD Required

(Y/N)

about any extended closure for cleaning

Communication to LEA and transportation company of confirmed case that they transport our have in district if applicable

Follow up communication about any shift to different instructional modalities as a mitigation response to the confirmed case

about any extended closure for cleaning

Communication to LEA and transportation company of confirmed case that they transport our have in district if applicable

Follow up communication about any shift to different instructional modalities as a mitigation response to the confirmed case

Other monitoring and screening practices

MIS-C symptom checklist as part of symptom checklist due to the medical complexities and comorbid diagnosis of many students

MIS-C symptom checklist as part of symptom checklist due to the medical complexities and comorbid diagnosis of many students


Emergency Operations Manual Infectious Disease Addendum Emergency Call Protocol/Procedure/Conta ct List Pennsylvania Department of Health LEA, parent, transportation company email distribution list

Yes


Page 80 of 114

Key Questions

What is the local policy/procedure regarding face coverings for staff? What is the policy/procedure for students?

What special protocols will you implement to protect students and staff at higher risk for severe illness?

How will you ensure enough substitute teachers are prepared in the event of staff illness?

How will the LEA strategically deploy instructional and non-instructional staff to ensure all students have access to quality

learning opportunities, as well as supports for social emotional wellness at school and at home?


As a reminder, The Vista School serves students who at a higher risk category for COVID-19. Therefore, Vista will be taking as many precautions as possible to

keep our students, and staff, healthy and safe. Staff will be required to wear face coverings throughout all in-person instruction and while in school buildings in any

areas or occasions where consistent and predictable 6 foot spacing cannot be achieved. There will be respite areas defined (i.e. outdoors, etc.) to which a staff

may, if alone or well outside the 6-foot space condition, take off their covering for a few minutes. In addition, staff can take off their covering to hydrate and/or eat

so long as social distancing is also applied and eating is in appropriate place away from instruction. For hydration, staff should step away from students and peers

to ensure there is ample space and social distancing before pulling down their covering to drink. For eating, ‘shared’ food is not permissible. If a staff is eating

their lunch, they should be doing so in a way that ensures ample space and social distancing before eating. If eating with students or with staff (such as in a staff

break area), staff should not sit directly across from another individual and should ensure at least 6 feet. If staff are on a lunch break and done eating, their

covering should be put back on or they should proceed to the face covering respite area should they want additional break time from face covering usage.

Per the Pennsylvania Department of Education mandate, staff and students must wear face coverings while present at school and/or when receiving school

services. The only times when a face covering is not required is as follows:

Eating or drinking when spaced at least 6 feet apart;

Seated at desks or assigned work spaces at least 6 feet apart; or

Engaged in any activity at least 6 feet apart (e.g. face covering breaks, recess, etc.).

However, Vista will have tighter parameters for staff face coverings due to the vulnerable population we serve (Vista has created a face coverings policy). In

addition, students with disabilities, per PDE guidelines, are not required to wear face coverings should their disability impede the wearing of a covering. The Vista

School will work with students to attempt to get them to incrementally improve their ability to tolerate or wear a face covering for the school day. We do recognize

that this may look different for each student based on the severity of their disability and their sensitivity to face coverings. The Vista School will attempt the

following, in addition to other procedures, to increase the likelihood of the student wearing a face covering, taken from the Harvard Medical School:

Other Considerations for Students and Staff


Page 81 of 114

Demonstrate using the face mask on a preferred object or person, such as a stuffed animal, a doll, or a family member.

Allow the person with ASD to choose among different types of fabric face masks to find one that is most comfortable.

Start by practicing wearing the face mask for short durations of time, allowing for breaks when needed.

Plan initial outings in low-demand environments that are quiet and calm, so that the individual can experience success wearing the face mask.

Use a printed photo or digital photo of the individual wearing a face mask as a visual cue to wear the mask before outings. The photo can be stored close

to the door or on a tablet that is easily accessible.

Chew gum or suck on a hard candy while wearing a mask, for distraction and to improve the smell of recycled air beneath the mask.

Use a transparent face mask on an individualized basis if it supports the student's ability to communicate

To further support our students and their ability to understand health and safety related to COVID-19, additional supplemental instruction across all students will

focus on key areas in addition to student IEP and treatment plan programming. These areas of instruction will include

Personal Protective Equipment: the purpose, value, and tolerance of Personal Protective Equipment on self and others

Personal Space: the purpose, value, and visual recognition of increased space between self and others and ‘social distancing’

Hand Hygiene: the purpose, value, and effective support or independence in hand washing and/or sanitizing hands frequently

Temperature Taking: the purpose, value and tolerance of temperature being taken frequently

Preventative Health Behaviors: increasing of desired behaviors such as

a. Hands: ‘hands to self’, ‘hands in pockets’, ‘ready hands’, etc.

b. Body: ‘calm body’, ‘deep breathing’, ‘replacement behavior to unsafe behavior’, etc.

c. Materials: ‘appropriate use’, ‘decreasing in mouthing of items’, etc.

Staff will be required to wear gloves during any student self-care routine (such as tooth-brushing, toileting, changing, etc.) Staff will also be required to have an

outer oversized shirt layer as well as have additional layers of clothing accessible at work in order to change any potential soiled clothing.

Students and staff will be monitored based on any at risk health conditions. Adjusted attendance procedures will be put in place for students in at risk populations.

Students prioritized to go out into the community are strongly encouraged to wear a face covering and comply with health and safety provisions of the community

site (such as social distancing, etc.). If the student cannot comply with the business requirement of face covering and distancing, the site location should be

rearranged to not trigger any negative experiences, denied access, etc. at a location. Staff will work on programs for students to support the tolerance and

increased duration of time wearing face coverings. In addition, staff will work with students to support application of social distancing and frequent hand

washing/sanitizing.

Vista recognizes that general ‘educational substitute’ systems do not have staff well versed or trained for our population. Staff subbing will adhere to enhanced

protocols and daily tracking measures. When at all possible, subbing will occur via a cohort group or building. In the event of emergency staffing needs, Vista

may need to institute half day student attendance provisions. Staff leave, telecommuting, and travel policies have been created/revised to increase the likelihood

of a healthy and present staffing for the school.


Page 82 of 114

Staff will be deployed in buildings for in person instruction via building and classroom assignments. When necessary, substituting of staff will occur to ensure

safety and supervision of students. The Vista School will monitor subbing to support the concerns and logistics behind contact tracing. Staff deployment will not be

fully operational until the start of the regular school year, August 27th. Prior to that, in person interactions will occur via the optional visits to campus for students to

support re-acclimating to staff and the environment. Further, once the Health and Safety Plan is approved, PCA support, employment support, and other

noncertified support staff may begin to support students at employment sites or via instructional programming in homes as applicable based on individual student

plan eligibility between the date of Health and Safety Plan approval and the beginning of the regular school year. Certified school staff will begin in person

interactions at optional ESY on campus visits and then consistently starting August 27th based on the gradual reentry schedule.


Page 83 of 114

* Protecting students and staff at higher risk for severe illness

Pandemic Coordinator will keep a daily dashboard of county phases and any notations of risk in the counties we serve. In addition, the areas/counties that our identified students and staff reside that are at a higher risk will be highlighted for close monitoring

The Vista School already has a provision for flexible attendance procedures for students that are medically complex. This will be reviewed to determine if additional students should be added to this as a risk category. In these cases, attendance responses will be modified

Employees have been informed of various employee leave options for family or self-related issues impacted by COVID-19.

Vista’s telecommuting policy has been revised to allow for greater telework options for staff that have jobs that are not required to be in-person

Vista will follow the State Department/CDC directives related to staff travel. Vista will not endorse any professional development to areas of greater COVID-19 spread risk. Employees are required to inform HR if traveling to an area of restriction and will be

Pandemic Coordinator will keep a daily dashboard of county phases and any notations of risk in the counties we serve. In addition, the areas/counties that our identified students and staff reside that are at a higher risk will be highlighted for close monitoring

The Vista School already has a provision for flexible attendance procedures for students that are medically complex. This will be reviewed to determine if additional students should be added to this as a risk category. In these cases, attendance responses will be modified

Employees have been informed of various employee leave options for family or self-related issues impacted by COVID-19.

Vista’s telecommuting policy has been revised to allow for greater telework options for staff that have jobs that are not required to be in-person

Vista will follow the State Department/CDC directives related to staff travel. Vista will not endorse any professional development to areas of greater COVID-19 spread risk. Employees are required to inform HR if traveling to an area of restriction and will be

Sabrina DeLong – Compliance Officer Student Services Manager Executive Director of Educational Programs Executive Director of Clinical Programs Nursing Department

Emergency Operations Manual Staff Informed Consent Parental Informed Consent Telecommuting Policy

Yes

Action Steps



and Position


(Y/N)


Page 84 of 114




and Position


Needed

PD Required

(Y/N)

required to quarantine/telework (if possible) upon return from a restricted travel area

Vista will increase flexibility with attendance for homeless, migrant populations, medical complexities

Students that are medically complex and at higher risk should meet as IEP teams to consider distance learning (as opposed to blended instruction) should their county of residence be in the yellow phase

Staff travel advisement and response according to Department of State and Governor travel restrictions

required to quarantine/telework (if possible) upon return from a restricted travel area

Vista will increase flexibility with attendance for homeless, migrant populations, medical complexities

Students that are medically complex and at higher risk should meet as IEP teams to consider distance learning (as opposed to blended instruction) should their county of residence be in the yellow phase

Staff travel advisement and response according to Department of State and Governor travel restrictions


Page 85 of 114

* Use of face

coverings (masks or face shields) by all staff

All staff will wear a face covering throughout instructional conditions, outside of instruction staff will continue to wear face coverings in all buildings follow PA guidelines and Vista face coverings policy

One reusable, washable fabric mask will be given to staff by the start of the regular school year. In addition, disposable masks will be on site and available.

All staff providing direct care

to students will have access

to additional face covering

(i.e.: protective eyewear, face

shield) when assisting a

student with self-care such as

toileting, tooth-brushing,

showering, etc. Or when in

instruction to which the staff

prefers additional coverage

Face shields will also be on site and available in specific high need areas. Staff will be able to use their own face covering if they have a personal preference.

o Any face mask should meet the following Department of Health guidelines:

covers nose and mouth

adjustable to fit snug over the

All staff will wear a face covering throughout instructional conditions, outside of instruction (excluding when in pool with student) staff will continue to wear face coverings in all buildings follow PA guidelines and Vista face coverings policy

One reusable, washable

fabric mask will be given to

staff by the start of the

regular school year. In

addition, disposable masks

will be on site and available.

All staff providing direct care to students will have access to additional face covering (i.e.: protective eyewear, face shield) when assisting a student with self-care such as toileting, tooth-brushing, showering, etc. Or when in instruction to which the staff prefers additional coverage

Face shields will also be on site and available in specific high need areas. Staff will be able to use their own face covering if they have a personal preference.

o Any face mask should meet the following Department of Health guidelines:

covers nose and mouth

Sabrina DeLong – Compliance Officer Executive Director of Educational Programs Executive Director of Clinical Programs Nursing Department

CDC posting Mask donning/doffing training/video Disposable face masks (available daily) Fabric face mask (one per staff provided) Face shields available

Yes


Page 86 of 114

bridge of

the nose fit snuggly

to the face but not restrict breathing

o Any face covering that is not a mask should meet the following:

Cover nose and mouth

Fit snuggly to not easily fall off

Allow for easy sight (not restrict vision)

All staff will have access to additional face covering (i.e.: protective eyewear, face shield) when assisting a student with self-care such as toileting, tooth brushing, showering, etc.

In an emergency staff may remove face mask if to the point that breathing is being restricted and they are in distress

In situations that student(s) remove a staff’s face covering, staff will re-arrange and attempt to put the face covering back on. Students with a pattern of behavior that removes others face coverings should have a plan

adjustable to fit snug over the bridge of the nose

fit snuggly to the face but not restrict breathing

o Any face covering that is not a mask should meet the following:

Cover nose and mouth

Fit snuggly to not easily fall off

Allow for easy sight (not restrict vision)

All staff will have access to additional face covering (i.e.: protective eyewear, face shield) when assisting a student with self-care such as toileting, tooth brushing, showering, etc.

In an emergency staff may remove face mask if to the point that breathing is being restricted and they are in distress

In situations that student(s) remove a staff’s face covering, staff will re-arrange and attempt to put the face covering back on. Students


Page 87 of 114




and Position


Needed

PD Required

(Y/N)

in place to build tolerance of PPE on others

with a pattern of behavior that removes others face coverings should have a plan in place to build tolerance of PPE on others

* Use of face coverings (masks or face shields) by older students (as appropriate)

All students regardless of age will be encouraged to wear a face covering (mask, shield). Staff will support the shaping of tolerance of a mask, building and teaching the skill of wearing a face covering and supporting it being worn on others, etc. However, students regardless of age will not be required to wear a face covering due to the nature of their disability.

All students regardless of age will be encouraged to wear a face covering during the school day (mask, shield). Staff will support the shaping of tolerance of a mask, building and teaching the skill of wearing a face covering and supporting it being worn on others, etc. However, students regardless of age will not be required to wear a face covering due to the nature of their disability.

Students will be strongly encouraged to wear a face covering if they are the prioritized students going out into the community for experiences. If the community site requires face coverings and the student is not able, the community site should be rearranged so as to avoid concerns related to denied access, triggering of undesirable behaviors, etc.

Executive Director of Educational Programs Executive Director of Clinical Programs Nursing Department

Disposable face masks (available daily) Individualized student face coverings based on specialized needs acquired via IEP team and LEA support

Yes


Page 88 of 114

Unique safety protocols for students with complex needs or other vulnerable individuals

The Vista School has and will continue to prioritize and work extensively with students to teach the following critical skills throughout the COVID-19 Pandemic to increase health and safety:

PPE: the purpose, value, and tolerance of Personal Protective Equipment.

Personal Space: the purpose, value, and visual recognition of increased space between self and others

Hand Hygiene: the purpose, value, and effective support or independence in hand washing and/or sanitizing hands




b. Body: ‘calm body’, ‘deep breathing’, ‘replacement behavior to unsafe behavior’, etc.

c. Materials:

‘appropriate use’, ‘decreasing in mouthing of items’, etc.

The Vista School has and will continue to prioritize and work extensively with students to teach the following critical skills throughout the COVID-19 Pandemic to increase health and safety:

PPE: the purpose, value, and tolerance of Personal Protective Equipment.

Personal Space: the purpose, value, and visual recognition of increased space between self and others

Hand Hygiene: the purpose, value, and effective support or independence in hand washing and/or sanitizing hands



d. Hands: ‘hands to self’, ‘hands in pockets’, ‘ready hands’, etc.

e. Body: ‘calm body’, ‘deep breathing’, ‘replacement behavior to unsafe behavior’, etc.

f. Materials: ‘appropriate use’, ‘decreasing in mouthing of items’, etc.

Executive Director of Educational Programs Executive Director of Clinical Programs Nursing Department Student Services Manager

Student performance on health and safety behaviors

Yes


Page 89 of 114

The Vista School is a private special

education school for students with complex needs with autism and often comorbid disabilities or medical condition (intellectual disability, seizure disorder, allergy, asthma, genetic condition, etc.) The entire plan above considers their unique and complex disabilities, our preventative measures because of those needs, and our responses to ensure a safe and healthy environment. The plan also recognizes that while our students are complex, we have the obligation to provide high quality instruction that for most of our students necessitates in-person instruction. Therefore, Vista will employ as many measures as possible to support students if in- person instruction in a school building cannot occur.

Staff protective equipment for student self-care:

Due to the nature of our student's needs, staff will be required to wear an ‘extra’ outer shirt and bring additional layers to support not soiling only one layer of shirt

Staff will be permitted to wear their hair pulled back with a baseball cap

Staff will wear gloves for every toileting, tooth- brushing, showering, shaving program with students

Staff will have access to additional face guard types

The Vista School is a private special education school for students with complex needs with autism and often comorbid disabilities or medical condition (intellectual disability, seizure disorder, allergy, asthma, genetic condition, etc.) The entire plan above considers their unique and complex disabilities, our preventative measures because of those needs, and our responses to ensure a safe and healthy environment. The plan also recognizes that while our students are complex, we have the obligation to provide high quality instruction that for most of our students necessitates in-person instruction. Therefore, Vista will employ as many measures as possible to support students if in- person instruction in a school building cannot occur.

Staff protective equipment for student self-care:

Due to the nature of our student's needs, staff will be required to wear an ‘extra’ outer shirt and bring additional layers to support not soiling only one layer of shirt

Staff will be permitted to wear their hair pulled back with a baseball cap

Staff will wear gloves for every toileting, tooth- brushing, showering, shaving program with students

Staff will have access to additional face guard types


Page 90 of 114

for student self-care (such as

plastic eyewear, face shield, etc.)

Use of physical intervention procedures during student crisis where the individual is in danger of hurting self or others:

The Vista School recognizes that physical restraint of students should only be used when absolutely necessary and when all other interventions have failed. Continued training will occur with staff to ensure that restraints are a last resort. In the event that a restraint needs to occur, should time allow, staff will do the following:

Put on gloves

Turn head back and away from others they may be facing while in close proximity

Switch staff should the restraint event go beyond 15 minutes

Wash hands, arms, effected areas immediately after event

Have student wash hands, arms, effected areas immediately after event (or when able to comply with support/directions to wash hands)

Clean, sanitize mat/area of crisis where contact to surfaces occurred (or close mat or area until it can be cleaned)

for student self-care (such as plastic eyewear, face shield, etc.)

Use of physical intervention procedures during student crisis where the individual is in danger of hurting self or others:

The Vista School recognizes that physical restraint of students should only be used when absolutely necessary and when all other interventions have failed. Continued training will occur with staff to ensure that restraints are a last resort. In the event that a restraint needs to occur, should time allow, staff will do the following:

Put on gloves

Turn head back and away from others they may be facing while in close proximity

Switch staff should the restraint event go beyond 15 minutes

Wash hands, arms, effected areas immediately after event

Have student wash hands, arms, effected areas immediately after event (or when able to comply with support/directions to wash hands)

Clean, sanitize mat/area of

crisis where contact to

surfaces occurred (or close

mat or area until it can be

cleaned)


Page 91 of 114




and Position


Needed

PD Required

(Y/N)

Medication Management/Medicine Pass Procedure Change:

Medication will be distributed to students in their specific classrooms.

Medication Management/Medicine Pass Procedure Change:

Medication will be distributed to students in their specific classrooms.

Strategic deployment of staff

When possible, staffing assignments and subbing will be within cohorts and/or within common buildings

Supervisors will monitor staff absences to determine subbing as typical but also in order to determine if adjusted student schedules are required

Facilities and cleaning staff will be deployed based on cohort schedules and classroom transitions

PCA, Employment/Transition Staff, School Support staff deployment based on individual student eligibility between date of plan approval and end of ESY.

When possible, staffing assignments and subbing will be within cohorts and/or within common buildings

Supervisors will monitor staff absences to determine subbing as typical but also in order to determine if adjusted student schedules are required

Facilities and cleaning staff will be deployed based on cohort schedules and classroom transitions

PCA, Employment/Transition Staff, School Support staff deployment based on individual student eligibility between date of plan approval and end of ESY.

Department Supervisors Ex Dr of Ed Programs

Staffing schedule on outlook, ADP

N


Page 92 of 114

The success of your plan for a healthy and safe reopening requires all stakeholders to be prepared with the necessary knowledge

and skills to implement the plan as intended. For each item that requires professional development, document the following

components of your professional learning plan.

Topic: List the content on which the professional development will focus.

Audience: List the stakeholder group(s) who will participate in the professional learning activity.

Lead Person and Position: List the person or organization that will provide the professional learning.

Session Format: List the strategy/format that will be utilized to facilitate participant learning.

Materials, Resources, and or Supports Needed: List any materials, resources, or support required to implement the

requirement.

Start Date: Enter the date on which the first professional learning activity for the topic will be offered.

Completion Date: Enter the date on which the last professional learning activity for the topic will be offered.

Topic

Audience Lead Person and

Position Session Format


Needed

Start Date Completion

Date

Personal Protective Equipment (Universal)

All School/EIBS staff

QTR department Litmus Online Self-Paced

Device with internet access

July 13, 2020 July 30, 2020

Handwashing and Hygiene (Universal)




July 13, 2020

July 30, 2020

Staff re-entry grace, support, trauma informed approach (Universal)




July 13, 2020 July 30, 2020

Emergency Operations Manual Infectious Disease Addendum Re- opening/Green Phase Expectations (Universal)


QTR department

Litmus Online Self-Paced


July 13, 2020 July 30, 2020

Staff Informed Consent (Universal)




July 13, 2020 July 30, 2020

Health and Safety Plan Professional Development


Page 93 of 114

Topic

Audience Lead Person and

Position Session Format


Needed

Start Date Completion

Date

Cleaning and Sanitizing Process (Universal)




July 13, 2020 July 30, 2020

Health and Safety Plan Overview


Ex Dr of Ed Programs

Zoom, multiple sessions


July 21, 2020

July 31, 2020


Page 94 of 114

Timely and effective family and caregiver communication about health and safety protocols and schedules will be critical. Schools

should be particularly mindful that frequent communications are accessible in non-English languages and to all caregivers (this is

particularly important for children residing with grandparents or other kin or foster caregivers). Additionally, LEAs should establish

and maintain ongoing communication with local and state authorities to determine current mitigation levels in your community.

Topic Audience Lead Person and

Position Mode of Communications Start Date

Completion Date

Stakeholder Group Solicitation

Parents, Staff, Medical Practitioners, Administration, Training


Email

June 2020

June 18, 2020

Stakeholder Group Task Assignments

Health and Safety Plan Stakeholder Group


Email

June 2020 June 18, 2020

Parent Survey

All parents/guardians of The Vista School


Email

June 19, 2020

June 30, 2020

Staff Email Information/Feedback

All staff of The Vista School/EIBS Program


Email

June 19, 2020

June 30, 2020

Parent and Staff communication of tentative timeline for plan

All staff of The Vista School/EIBS Program, All parents


Email

June 19, 2020

June 30, 2020

Health and Safety Plan Communications


Page 100 of 114



Completion Date

Stakeholder Group Edit of Plan



Email of drafted plan Zoom Collaboration Meetings

June 25, 2020 June 30, 2020 July 9, 2020

July 9, 2020

Stakeholder Group Finalization of Plan



Email of final plan, confirmation from team

July 9, 2020

July 10, 2020

Board Communication and Review of Plan

Board of Directors

Interim CEO, Executive Director of Educational Programs

Email of plan Call or zoom to discuss

July 10, 2020

July 17, 2020

Edit of Plan based on any board feedback

Ex Dr of Ed Pg Executive Director of Educational Programs

digitally July 20, 2020

July 24, 2020

PDE and Public Posting of Plan School website, PDE


Posting digitally July 22, 2020

July 27, 2020

Parent and Staff dissemination/communication of final plan

All School/EIBS Staff, All parents, All LEA’s


Email July 22, 2020

July 27, 2020

Communication to Staff of PD for Plan

All School/EIBS Staff


Email with zoom links June 30, 2020

July 21, 2020

Communication to Staff and Families about Confirmed opening date



Email, Alert Call

July 22, 2020

July 27, 2020

(unless virus

requires

alteration to

plans)


Page 101 of 114



Completion Date

Weekly staff and family email or video communication related to health and safety plan for the months of August and September



Email

ongoing

ongoing


Page 102 of 114

Health and Safety Plan Summary: The Vista School, Hershey, Pennsylvania (Approved Private School -

APS, Private Academic School – PAS)

Anticipated Launch Date: (August 3, 2020)

The Vista School will be utilizing multiple instructional modalities to support students returning to school. Students with autism need consistent schedules, high rates of intensive instruction, and a variety of therapeutic treatment and supports that often are best delivered in person. This makes daily, ‘in person’ instruction a high priority and need for our students. Additionally, the American Academy of Pediatrics has stressed the importance of social/emotional wellbeing for students to be reacclimated and attending school in person. Therefore, The Vista School will be working to have students back on campus for full days of in person instruction as soon as possible.

Student Schedule for Blended Re-opening:

Our students have complex academic, social, and behavioral needs. The extended time away from school may hinder a student's ability to tolerate a full school day. Therefore, The Vista School will be planning to have positive and successful school building visits for students over the last two weeks of ESY (Extended School Year), so long as our buildings, staff training, etc. are ready and in line with our Health and Safety Plan guidelines. Monday – Thursday for the weeks of August 3rd and August 10th, students will be extended the opportunity to have individually scheduled classroom visits to campus in a staggered fashion. Students will be scheduled for a 1 hour visit twice per week as parent schedules, interest, and ability to transport allows for scheduled visits. During the visit, staff should plan highly reinforcing activities for the student to participate in to create value in the environment. The goal is to re-acclimate the student to the learning environment and staff. The ESY visits to the building should not be creating aversive conditions for the student. Further, the visits are not mandatory but rather an option of choice based on family interest.

The school year will start using half day instruction sessions to support a gradual increase of tolerance and stamina for behaviors and skills related to being at

school. This desire for a gradual re-entry back into in-person building instruction was supported in the majority of both parent survey results and staff feedback.

Further, the Pennsylvania Department of Education (PDE) professional development summer session designed to support school re-entry planning attested to the

following:

All students will have experienced diminished time spent following routines and schedules to the same degree as prior to school closure.

Many students will likely have some degree of diminished stamina for completing work due to reduced demands during closure.

Given this need to provide a gradual re-entry, half day instruction will be scheduled utilizing a student coded system to support a smaller subset of students in classrooms in a means to best attend, observe, support and provide positive experiences to students on their first few days back at school. These half days will have approximately half of the students in a classroom coded as “AM reporting students” and the other half coded as “PM reporting students”. The half days will be 3 hours in duration and will persist through September 18th. On September 21st, full day instruction will commence with all students reporting simultaneously for full day schedules, so long as there are no significant changes in Dauphin county, the state, and we as a Vista staff have been able to meet the ½ day infection control goals (cleaning regiments, student cohorts, other health and safety plan staff expectations).

The school calendar will be adjusted to remove the current once monthly ‘delayed start’ days that were in the previously approved calendar. These delayed starts will be deleted in a means to offset and recoup some of the instructional hours lost by the gradual re-entry. Further, the original school calendar exceeded the 180 day, 900/990 instructional hours, so this modification of half days to restart the year still meets (and exceeds) the Pennsylvania Department of Education (PDE) instructional day/hours requirement. There will be a modification to the school calendar to remove the 10 delayed start days throughout the year to support a more cohesive schedule given the likelihood of having to traverse through different learned models as the virus requires.


Page 103 of 114

Given the unique and specialized needs of our students, ‘full distance learning’ options are likely to be difficult and rare for parents to select as a viable option for their child. Therefore, blended learning will be an option the parent can have afforded to them in which two days of instruction occur on-site with 3 days via distance learning. Blended learning will allow for the critical ‘in-person’ instruction that is so valuable for students with moderate to severe autism while also providing for decreased occurrences of being exposed to larger groups of people or incidences that could lead to virus exposure. The Distance Learning and Blended Learning options will be ‘parent selected’ options in order to provide options that decrease the likelihood of exposure to the virus.

In summary, The Vista School’s Blended Re-Opening is as follows:

August 3rd- August 13th (Monday through Thursdays): staggered, individualized student classroom visits (only one student to visit the classroom at

a time) based on parent interest and availability. Not required. Sign up information will be sent to parents the week of July 20th

August 27th - September 18th: half day instruction (3 hour AM or PM session) Student assignments of AM/PM sessions will be communicated the

week of August 3rd to staff, parents, and LEA’s

September 21st - remainder of school year (excluding the need to adjust due to the virus): full days of daily instruction so long as there are no

significant changes in Dauphin county, the state, and we as a Vista staff have been able to meet the ½ day infection control goals (cleaning regiments, student cohorts, other health and safety plan staff expectations


Page 104 of 114

Requirement(s) Strategies, Policies and Procedures

* Cleaning, sanitizing, disinfecting, and ventilating learning spaces, surfaces, and any other areas used by students (i.e., restrooms, drinking fountains, hallways, and transportation)

The Vista School will be following several processes for cleaning and welcoming of students and staff. There will be an initial cleaning prior to student visits (prior to

August 3rd). This process will be replicated following any area that experiences a positive COVID-19 exposure incident throughout the course of the year. The Vista School will also have a daily cleaning regiment that will have different levels of intensity based on the phase (yellow or green) or level of community COVID-19 cases. For example, in the yellow phase and/or increase in case rates in Dauphin County, cleaning of commonly touched surfaces will occur hourly. In the green phase and/or decrease in case counts in Dauphin County, cleaning of commonly touched surfaces will occur at least twice per day. One of those times should be mid- day, and the other should be at the end of the day. A further cleaning regiment regardless of ‘phase’ or case rates of COVID-19 will support ‘shared surfaces or items’, ensuring that items or surfaces are sanitized as much as possible between student use. For example, if a student is at an instructional table and then a transition of students between tables occurs, the tabletop will be wiped down between students. Examples include, if a student is using a classroom iPad for reinforcement, the iPad will be wiped down before and after use.

The Vista School will have resources to support cleaning areas frequently and

efficiently from things like wipes, spray bottles with the two-step cleaning then

disinfecting process, and fog/spray backpack contingencies for larger spaces or quick

and efficient cleaning of shared spaces. Finally, The Vista School and the cleaning

company the school utilizes will adhere to CDC guidelines related to the types of

chemicals to mitigate the virus on surfaces. To further support cleaning and a

decrease of cross contamination, parents are strongly encouraged to use paper bags

with student's name on outside of bag and only disposable food packaging items

(plastic wear, plastic baggies) for food. All uneaten food that has been opened will be

disposed of (not returned home). Staff and students are also encouraged to pack

meals in disposable bags with plastic utensils to decrease cross contamination.

Facilities Cleaning, Sanitizing, Disinfecting and Ventilation


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The schools initial reopening cleaning will be performed by outside vendors prior to

our first day back in buildings. In addition, staff will be present prior to student returns

to classrooms to support the thorough cleaning of items specific to classroom and

student use. Items that cannot reliably be cleaned well (such as large upholstered

furniture in classrooms, stuffed animals, etc.) will be removed from instructional

locations prior to the deep clean and preparation of school reopening. Water

fountains will be closed in yellow and green phases but will allow touchless water

bottle stations that are ‘contactless’ to remain open in either phase. Touchless water

bottle stations that are ‘contactless’ may remain open in either phase.

Our facilities department has ensured that all in house cleaning solutions meet the OSHA and CDC requirements. This has also been confirmed through documentation with our cleaning company. In order to keep up with stock and supply, our facilities department has established inventory status check rotations, an order alert system from staff, and a primary and secondary method for procuring disinfectant supplies through established vendors. Building ventilation has been assessed both by our facilities department as well as by an external vendor and determined at the appropriate levels based on CDC recommendations for schools. Mold spore levels and air quality have and/or will be performed across all four buildings and across all randomized location samples prior to reopening for In Person Instruction. The Vista School retains this documentation through our facilities department. Time limits and fan utilization will be required for instructional areas without windows or that do not have the high classroom ventilation provisions. All staff will be trained on general cleaning practices prior to the start of the school year. There will be a staff knowledge assessment following the training. In addition, supporting documentation (such as CDC cleaning posters) will be posted throughout building facilities. Cleaning chemicals will be stored in secure locations in each building with each classroom having localized classroom access to cleaning and disinfectant supplies. Our facilities department will store, schedule and monitor the use of larger fogger/backpack systems.


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* Classroom/learning space occupancy that allows for 6 feet of separation among students and staff throughout the day, to the maximum extent feasible

Limiting the sharing of materials among students

Limiting the number of individuals in classrooms and other learning spaces, and interactions between groups of students

The students at The Vista School have moderate to severe autism as well as other

disabilities such as moderate and severe cognitive impairments. We realize that our

students will likely not fully understand the concept of social distancing and engage in

behaviors that make social distancing impossible to achieve. Further, our students

require highly individualized tabletop instruction with staff needing to be ‘at hand’, less

than 6 feet in many instances as well as needing to assist with personal care such as

feeding, toileting, hygiene, etc. This will not allow for our staff to keep 6 feet from

students at all times. Additionally, students will likely not be able to consistently keep

6 feet from one another due to behaviors of concern and/or awareness of their

surroundings. The AAP defines that a possible appropriate social distance space for

children is 3 feet. This should be kept in mind when working with younger children.

The learning environment, walking patterns in hallways, entries/exits, etc. will be crafted

in a way to support as much social distancing as possible.

The physical layout of the classroom will be adjusted in several different ways. Classrooms will have as many supplies as possible in bins on shelves or in cabinets. This will allow for surfaces to be free of clutter and therefore easier to clean and sanitize. Classrooms will have enhanced adherence to storage through this utilization of bins that are stowed away. Classrooms should have no cluttered countertops and surfaces to allow for frequent and thorough cleaning. Parents should not have student bring in personal items that are plush and/or that cannot easily be cleaned. Items from home should be limited and only brought it when essential. Any items going to and from school by staff or students should be cleaned accordingly (such as Lysol spray daily before and after school). Instructional items will be limited in sharing and if had to be shared, will be wiped down before giving to another student. Materials will, when at all possible, be individualized per student.

Student desks will be placed in a means to increase space between desks. Non- essential items that take up space or are difficult to clean will be removed from the classroom to increase the available space in the room. Desks/tables will be spaced at least 6 feet apart and will not have seating arrangements that have individuals sitting directly across from one another. Should an instructor need to sit directly across from a student (which is typical in direct instruction and discrete trial training), the staff must wear a face covering and also consider wearing a face shield, eye covering, or use a plexiglass instructional divider. Each classroom will have at least one additional indoor instructional space outside of the classroom that is dedicated to that specific classroom and does not have to be scheduled against another cohort classroom. This may require some spaces currently used for other offices, etc. being converted into instructional space for classrooms. The classrooms will be responsible for the daily internal cleaning of both of their assigned instructional spaces. Facilities delegated staff will be responsible for cleaning ‘shared’ instructional spaces, shared restrooms, etc.

Social Distancing and Other Safety Protocols


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Other social distancing and safety practices Limiting the number of individuals in classrooms and other learning spaces, and interactions between groups of students Staggering the use of communal spaces and hallways

* Handling sporting activities consistent with the CDC

Considerations for Youth Sports for recess and physical education classes

The Vista School will adjust social distancing measures dependent on the intensity of community mitigation efforts throughout the school year. The Vista School will provide a variety of instructional modes of learning throughout the year to allow for flexibility given the changing dynamics of the pandemic. Parents will be able to choose either Distance Learning (no in-person instruction) or Blended Learning (in person, in buildings two days a week, distance learning 3 days a week) due to comfort and concerns related to the community health risk paired with the reality of complications of full distance learning only for many individuals with moderate to

severe autism.

Vista will be using staggered, blended learning initially, starting the week of August 3rd

so long as all buildings and processes have met Health and Safety Plan expectations. The Vista School will arrange for individualized scheduled visits to the school campus the weeks of August 3rd and August 10th, based on teams scheduling visits that work best for the student and teams given the continuation of distance learning through these last two weeks of ESY. Starting August 27th - September 18th students will attend school for half days (50% of the population attending in the morning, a one hour break for cleaning, 50% of the population in the afternoon), (or further individualization based on an IEP team decision) to support the gradual re-acclimation to the school environment. Full day in person instruction will then commence on September 21st (unless further modified individualization based on students IEP team decisions).

Throughout the school year, The Vista School may need to shift from full day in person instruction due to the community health crisis. For example, should localized data in Dauphin County indicate increasing positive COVID-19 cases and/or yellow phase restrictions, the school may shift students to half day instruction in order to better achieve social distancing measures. This will allow for increased learning space, and the ability to attend to increased cleaning of learning facilities. Classrooms will adhere to scheduling systems through cohort group assignments. These cohorts will then be scheduled to use communal spaces such as the gymnasium, kitchen, etc. The use of communal spaces will only be permissible in the green phase. In the yellow phase/increased COVID-19 case counts in Dauphin County, staff will be encouraged to use outdoor spaces so long as weather permits, such as the quad, gazebos, picnic tables, etc. in order to support further social distancing measures and gross motor movement activities.

Classrooms in buildings will be arranged into cohorts. These cohorts will have scheduled

use of shared spaces such as the gym, activity room, swing room, etc. Shared spaces will be

open with cohort scheduling in the green phase but will be closed in the yellow phase.

Gym and playground use will be scheduled via cohorts and with classrooms bringing gym

materials to and from the gym and cleaning them after use. Sharing of items during

activities will be limited and only at the classroom level (cleaning between student use for

things such as equipment.) The recess yard and gym commonly touched surfaces will be

sanitized between cohorts in the green phase. Both the gym and playground will be closed

in the yellow phase.

https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/youth-sports.html




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* Hygiene practices for students and staff including the manner and frequency of hand-washing and other best practices

* Posting signs, in highly visible locations, that promote

everyday protective measures, and how to stop the spread of germs

* Restricting the use of cafeterias and other congregate

settings, and serving meals in alternate settings such as classrooms

Hygiene routines will occur prior to entry into buildings as well as frequently throughout the school day. Sanitizing stations will be outside at all primary entrances. In addition, clear handwashing postings will be at each sink across campus. Hand hygiene will occur frequently throughout the day and particularly before and after food preparation, toileting, transitioning staff to work with different students, before and after transitioning to different locations, after touching your own face covering or the face covering of another, after student interventions that require the use of physical touch, etc. The Vista School does not transport students to and from school as this is the

requirement of the LEA. However, Vista does utilize vans to transport students to and

from community-based instruction trips. So long as the conditions for trips are

permissible, vans will only have one individual per bench seat or bucket row (van not

to exceed a total of 3 individual's) This may require CBI trips to be prioritized and

differentiated based on age level due to transition planning needs. For example, CBI

activities may shift to on campus activities for the elementary and middle school

students in order to free up vans for junior high and high school student use. In

addition, CBI’s off campus will not occur when Dauphin County is in the yellow

phase/is experiencing significant and consistent increase in COVID-19 case counts.

Social distancing marks (such as tape, painted lines, etc.) will be utilized in high foot

traffic areas (such as common narrow hallways, etc.) to support travel path. In

addition, taped markings may be utilized for the bike/walkway of the outside quad

path, taped markings on the floors of classrooms to mark 6-foot spaces for student

desks, walking routes in hallways with clearly defined doors for entry versus exit, etc.

Each classroom will have an assigned entrance and exit for the building. These

assigned entrances/exits should be used consistently to decrease the number of

students coming into or out of any doorways. The exception to this would be in case

of emergencies (student emergency, fire evacuation drill, etc.) CDC, DoH, and Vista

created signage will be put throughout buildings to support adherence to the safety plan.

Each classroom square footage is calculated, divided into 6-foot x 6-foot squares (36’)

to determine how many individuals can be in the space at any given time. Below is

the total maximum allowance of individuals in each classroom across all four of our

buildings. This includes both staff and students. The goal during will be to be below

this maximum occupancy allowance each day. Other assigned spaces may be utilized

by classrooms following cohort and staggered schedule guidelines in order to provide

additional space between students/staff. Occupancy decreases in the yellow phase to

better ensure social distancing and cleaning measures are adhered to the greatest

extent possible.

The kitchen will be closed to student use in the yellow phase and students will eat in

the classrooms. In the green phase the kitchens will be scheduled for lunch by

classroom. Cohorts may have scheduled times for other related activities in the

green phase, being mindful that no food sharing can occur.


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* Monitoring students and staff for symptoms and history of exposure

The Vista School specializes in serving a population of students with Autism. Further,

approximately 80% of our population is nonverbal and virtually 100% also have moderate

to severe intellectual disabilities. While research on COVID-19 is preliminary, it has been

noted that individuals with Autism and Intellectual disabilities are four times more likely to

contract COVID-19 and are also at a greater risk of dying of COVID-19 than the rest of the

population. The two primary reasons for this are the commonality of pre-existing

conditions along with their autism and/or intellectual disability (i.e.: respiratory disease,

etc.) and the reality that many adult individuals with special needs live in ‘group homes’,

which means that they are more likely to be in groups of people in a home. This reality

makes it imperative for The Vista School to have procedures regarding screening and

monitoring both our staff and our students.

All adults that are not students (staff, contractors, visitors, etc.) entering any school

building as part of ‘entry criteria’ will have their temperature taken as well as will have to

attest to CDC recommended screening language. Our students are not able to effectively

understand or respond to screening questions, therefore, parents should review the

questions each day prior to sending the student to school. In addition, to decrease a

student traveling to school and then being sent home, parents should take their

son/daughters temperature each day prior to leaving home. If a student has any

symptoms, has a fever, or parent confirms positive response to the screening question,

the student should not come to school.

Vista has created a COVID-19 symptom checklist which also includes monitoring for

symptoms related to MIS-C that has been reviewed by medical professionals. Should a

student not pass the temperature screening or show concerning symptoms throughout the

day, staff will proceed through the checklist to determine the level of risk and next steps.

The checklist indicates when the isolation area should be utilized (i.e.: temperature,

productive/consistent cough, or a combination of shortness of breath paired with a

temperature or cough will require isolation procedures. The nurse will be contacted for all

isolation area use for further assessment.

Monitoring Student and Staff Health


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* Isolating or quarantining students, staff, or visitors if

they become sick or demonstrate a history of exposure

* Returning isolated or quarantined staff, students, or visitors to school

At the school, the use of the isolation area will also require communication to the

nursing department and contact to the student’s family for the child to be

picked up from school. While in the isolation area, an isolation area checklist will be

utilized to ensure correct measures are occurring. These include things such as

wearing additional Personal Protective Equipment, increasing ventilation, cleaning,

handwashing, etc. while in the area.

Students and staff will follow the ‘return to school’ procedures as indicated on the

COVID-19, MIS-C checklist that will be provided to them. Individuals that have not

needed to use the isolation area will follow our standard ‘sick/illness’ protocol.

Individuals that have been required to use the isolation area will be required to have

parents contact their doctor to gain further documentation/consultation prior to returning

to school. Evidence of the doctor consultation paired with being symptom free for 72

hours will be required for readmittance. Should the doctor recommend COVID-19

testing, the individual should remain out of school until both results of the testing are

provided (two negative tests within 24 hours) as well as that the individual is symptom

free for 72 hours. Should a positive result be found, the individual will need to remain

out of any ‘in-person instruction’ and cannot return until the 11th day from the positive

test result as well as ensuring the individual has been fever free for 72 hours. A

secondary option can be for the individual to provide two negative PCR COVID-19 tests

(taken no less than 24 hours of each other) and also being symptom free for 72 hours.

In addition, the Vista School will contact the Department of Health to gain further

guidance on the student or staff's ability to return to school and any other required

actions. These out of school and return requirements will also hold true if the student or

staff has a household member that has a positive case of COVID-19, following further

guidance from the Department of Health for any extended quarantine measures.

Should the impacted individual (staff or student) or any other students be

uncomfortable with returning to school following an incident, The Vista School will work

to make accommodations to the extent permissible in this plan.

Specifically, for students, they will have the options of distance, blended, or in- person

instruction at any point throughout the school year. This will require communication

with the IEP team to ensure continuity of learning occurs. Staff will need to speak to

their supervisor regarding any concerns to work through any additional

accommodations at the worksite. Additionally, further staff leave, telecommuting, and

traveling polices are in place to support staff during the COVID-19 pandemic.


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Notifying staff, families, and the public of school closures and within-school- year changes in safety protocols

Communication about use of the isolation area will not be necessary. However, the

following will be adhered to given the situation at hand: If a staff or student is

symptomatic but does not have a confirmed case of COVID-19 AND no knowledge of

contact with a confirmed case, no formal communication will occur. Increased cleaning in

areas staff or student visited while sick will be cleaned as a precautionary measure. If a

staff or student is symptomatic, does not have a confirmed case of COVID-19 BUT is

discovered to have been in contact with a confirmed case, email communication to staff,

families, and a notice will be posted on our website with the noted building. If a staff or

student is symptomatic and does have a confirmed case of COVID-19, Vista will initiate

Infectious Disease Protocol. In this protocol, the Department of Health is contacted, and

Vista follows their guidance. In addition, parents, staff, and transportation companies will

receive the automated alert call with further information. LEA’s will receive an alert email.

HIPPA related policies will be followed throughout this process.


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* Protecting students and staff at higher risk for severe illness

* Use of face coverings (masks or face shields) by all staff

* Use of face coverings (masks or face shields) by older students (as appropriate)

As a reminder, The Vista School serves students who at a higher risk category for both contracting COVD-19 and dying from COVID-19. Therefore, Vista will be taking as many precautions as possible to keep our students, and staff, healthy and safe. Staff will be required to wear face coverings throughout all in- person instruction and while in school buildings in any areas or occasions where consistent and predictable 6 foot spacing cannot be achieved. There will be respite areas defined (i.e.: outdoors, etc.) to which a staff may, if alone or well outside the 6-foot space condition, take off their mask for a few minutes. In addition, staff can take off their mask to hydrate and/or eat so long as social distancing is also applied. For hydration, staff should step away from students and peers to ensure there is ample space and social distancing before pulling down their mask to drink. For eating, ‘shared’ food is not permissible. If a staff is eating their lunch, they should be doing so in a way that ensures ample space and social distancing before eating. If eating with students or with staff (such as in a staff break area), staff should not sit directly across from another individual and should ensure at least 6 feet. If staff are on a lunch break and done eating their mask should be put back on or they should proceed to the mask respite area should they want additional break time from mask usage. Per the Pennsylvania Department of Education mandate, staff and students must wear

face coverings while present at school and/or when receiving school services. The only

times when a face covering is not required is as follows:

Eating or drinking when spaced at least 6 feet apart;

Seated at desks or assigned work spaces at least 6 feet apart; or

Engaged in any activity at least 6 feet apart (e.g. face covering breaks, recess,

etc.).

However, students with disabilities, per PDE guidelines, are not required to wear face

coverings should their disability impede the wearing of a covering. The Vista School will

work with students to attempt to get them to wear a face covering for the school day. We

do recognize that this may look different for each student based on the severity of their

disability and their sensitivity to face coverings. The Vista School will attempt the following,

in addition to other procedures, to increase the likelihood of the student wearing a face

covering, taken from the Harvard Medical School:

Other Considerations for Students and Staff


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Unique safety protocols for students with complex needs or other vulnerable individuals

Demonstrate using the face mask on a preferred object or person, such as a

stuffed animal, a doll, or a family member.

Allow the person with ASD to choose among different types of fabric face

masks to find one that is most comfortable.

Start by practicing wearing the face mask for short durations of time, allowing

for breaks when needed.

Plan initial outings in low-demand environments that are quiet and calm, so

that the individual can experience success wearing the face mask.

Use a printed photo or digital photo of the individual wearing a face mask as a

visual cue to wear the mask before outings. The photo can be stored close to

the door or on a tablet that is easily accessible.

Chew gum or suck on a hard candy while wearing a mask, for distraction and to

improve the smell of recycled air beneath the mask.

Use a transparent face mask on an individualized basis if it supports the

student's ability to communicate

To further support our students and their ability to understand health and safety related to

COVID-19, additional instruction across all students will focus on key areas in addition to

student IEP and treatment plan programming. These areas of instruction will include

Personal Protective Equipment: the purpose, value, and tolerance of Personal

Protective Equipment on self and others

Personal Space: the purpose, value, and visual recognition of increased

space between self and others and ‘social distancing’

Hand Hygiene: the purpose, value, and effective support or independence

in hand washing and/or sanitizing hands frequently

Temperature Taking: the purpose, value and tolerance of temperature being

taken frequently



b. Body: ‘calm body’, ‘deep breathing’, ‘replacement behavior to unsafe

behavior’, etc.

c. Materials: ‘appropriate use’, ‘decreasing in mouthing of items’, etc.


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Strategic deployment of staff

Staff will be required to wear gloves during any student self-care routine (such as tooth brushing, toileting, changing, etc.) Staff will be required to have an outer oversized shirt layer as well as have additional layers of clothing accessible at work in order to change any potential soiled clothing. Students and staff will be monitored based on any at risk health conditions. Adjusted attendance procedures will be put in place for students in at risk populations. Students will be recommended to wear face coverings but not required while in school buildings. Students prioritized to go out into the community are strongly encouraged to wear a face covering and comply with health and safety provisions of the community site (such as social distancing, etc.). If the student cannot comply with the business requirement of face covering and distancing, the site location should be rearranged to not trigger any negative experiences, denied access, etc. at a location. Staff will work on programs for students to support the tolerance and increased duration of time wearing face coverings. In addition, staff will work with students to support application of social distancing and frequent hand washing/sanitizing. Staff subbing will adhere to standard protocols. When at all possible, subbing will occur via a cohort group or building. In the event of emergency staffing needs, Vista may need to institute half day provisions. Staff leave, telecommuting, and travel policies have been created/revised to increase the likelihood of a healthy and present staffing for the school. Staff will be deployed in buildings for in person instruction via building and classroom assignments. When necessary, substituting of staff will occur to ensure safety and supervision of students. The Vista School will monitor subbing to support the concerns and logistics behind contact tracing. Staff deployment will not be fully

operational until the start of the regular school year, August 27th. Prior to that, in person interactions will occur via the optional visits to campus for students to support reacclimating to staff and the environment. Further, once the Health and Safety Plan is approved, PCA support, employment support, and other noncertified support staff may begin to support students at employment sites or via instructional programming in homes as applicable based on individual student plan eligibility between the date of Health and Safety Plan approval and the beginning of the regular school year. Certified school staff will begin in person interactions at optional ESY on campus visits

and then consistently starting August 27th based on the gradual reentry schedule.

Health and Safety Plan Governing Body Affirmation Statement The Board of Directors/Trustees for The Vista School reviewed and approved the Phased

School Reopening Health and Safety Plan on 7/17/2020

The plan was approved by a vote of:

6 Yes

0 No

Affirmed on: July 20, 2020

By:

David R. Fine

(Print Name of Board President)

*Electronic signatures on this document are acceptable using one of the two methods detailed below.

Option A: The use of actual signatures is encouraged whenever possible. This method requires that the

document be printed, signed, scanned, and then submitted.

Option B: If printing and scanning are not possible, add an electronic signature using the resident

Microsoft Office product signature option, which is free to everyone, no installation or purchase needed.

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(Signature* of Board President)

Documents

Phased School Reopening Health and Safety Plan€¦ · 20/7/2020 · cleaning regiment that will have different levels of intensity based on the phase (yellow or green) or level