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PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

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Page 1: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

PITTMED STUDENT EXECUTIVE COUNCIL

Intro to Leading a Student Group or Interest Group

March 21, 2012

Page 2: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

What is the SEC

SEC = Student Executive Council The Bylaws state: “The purpose of this

organization shall be… to act as a representative government of the students

of the University of Pittsburgh School of Medicine to promote communication within the student body to promote communication among the student body,

the faculty, the administration, and other student organizations at the University of Pittsburgh

and to consider other pertinent aspects of the medical students' curricular and extracurricular concerns.

Page 3: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

What Does the SEC Do?

Oversee & Fund Student Groups & Student Organizations Oversee the student activities calendar Establish the budget for all student groups & events

(excluding Departmental Interest Groups) Oversee many major Annual Activities/Resources/Traditions:

Black Bag Ball, Talent Show, SARC Manual, FAST, Murmurs, Scaife Improvements

Run Meetings on the 2nd Wednesday of Each Month A Forum for timely student concerns re: curriculum, student

life, upcoming activities, etc. Represent the student body as a whole to the

administration and via the GPSA, to the University of Pittsburgh at large

Serve as a forum for cooperation & collaboration between student groups & students in general

Page 4: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

Who Makes Up The SEC?

President – coordinates, mediates, administrates, & delegates

VP: Internal – coordinates between class councils, SEC committees, SEC special activities, maintains the bylaws

VP: External – communicates & negotiates, maintains the SEC website, publicizes meetings & elections, maintains agendas & minutes, represents us to the GPSA

VP: Finance – oversees the budget, maintains financial records, oversees reimbursements for travel grants and student activities

VP: Academic - SEC’s Representative on Curriculum & Admissions committees, provides updates re: curriculum & academics at monthly SEC meetings, facilitates student forms to discuss academic life at PittMed

Page 5: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

How Does the SEC Affect Me & My Group?

If you are an officer for a group: the SEC will set your budget for next year Reimbursements for expenditures are processed through the SEC You are required to enter activities on the SEC Events Calendar

If you want to go to a conference: You can apply to the SEC for a travel grant

If you want to start a new group: You must turn in a constitution & budget to the SEC New Groups must be ratified by the student body at an SEC

meeting Groups must be approved by the SEC to reserve space in the SOM

or use its email services and to have a site on the Zone If you have an issue, concern, or event that you want

to draw attention to: You can bring it up at an SEC meeting

Page 6: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

Additional requirements for funding:

In order to receive funding for the coming fiscal year, all groups must have the following UPDATED information in addition to the EOYR + Budget (on each group website): Group constitution Student leaders

Page 7: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

SEC LOGISTICSOR “HOW DO I…?”

SEC Tech Committee

Page 8: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

Topics

SEC Zone Site SEC Calendar Room Reservation ListServs Student Leader Contact Information

Page 9: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

SEC Zone Site

Zone>Student Groups>Student Executive Council

Page 10: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

SEC Zone Site

Page 11: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

SEC Zone Site

Page 12: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

SEC Zone Site

Page 13: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

SEC Zone Site

Page 14: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

SEC Zone Site

Page 15: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

SEC Zone Site

Page 16: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

Calendar

Located on SEC Zone Site Is one of the sources for the main Zone

calendar visible to all students Posting events on the SEC Calendar is

required in order to receive reimbursement

Page 17: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

Calendar

2 ways to get there: SEC Zone Site Student Groups Home

Page 18: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

Calendar

Page 19: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

Calendar: Adding Events

Page 20: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

Calendar: Adding Events

Page 21: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

Calendar: Adding Events

Page 22: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

Reserving Rooms

Zone>Student Groups

Page 23: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

Reserving Rooms

Page 24: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

ListServs

Page 25: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

How to send to lists

Addresses on Zone Student Groups Page C/O 2011: [email protected] Informal 2011:

[email protected] AMSA: [email protected]

You can only send to a list if already subscribed

Page 26: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

List Etiquette

If sending mass emails, include all lists in “To:” field, instead of one at a time

Please use these lists for group activities, and only send to class lists if truly school-wide activities

Page 27: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

Leadership Contacts

Very important that these stay up to date Include position, name, email (at least)

Office of Student Affairs uses these lists to contact groups

SEC will withhold group funding if these lists are not up to date

Page 28: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

Student Group Contact Info

Page 29: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

Student Group Contact Info

Page 30: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

2012/2013 BUDGETINGSurvey Results

Page 31: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

09/10 SEC Funding Breakdown

Lunch Talks

Community Service

Schoolwide/Social

Conferences

Classes

Workshops

Journal Clubs

Transition

Lunch Talks: 41.6%Community Service: 8.5%Schoolwide/Social: 25.1%Conferences: 13.4%Classes: 11.5%Workshops: 0%Journal Clubs: 0%Transition: 0%

Page 32: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

10/11 SEC Funding Breakdown

Lunch Talks

Community Service

Schoolwide/Social

Conferences

Classes

Workshops

Journal Clubs

Transition

Lunch Talks: 18.3%Community Service: 15.3%Schoolwide/Social: 27.8%Conferences: 21.9%Classes: 10.6%Workshops: 2.9%Journal Clubs: 1.8%Transition: 1.4%

Page 33: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

11/12 SEC Funding Breakdown

Page 34: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

12/13 SEC Funding Breakdown

Page 35: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

Where to find this slide show

Page 36: PITTMED STUDENT EXECUTIVE COUNCIL Intro to Leading a Student Group or Interest Group March 21, 2012

THANK YOU!

2012 SEC Officers