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PITTMED STUDENT EXECUTIVE COUNCIL
Intro to Leading a Student Group or Interest Group
March 21, 2012
What is the SEC
SEC = Student Executive Council The Bylaws state: “The purpose of this
organization shall be… to act as a representative government of the students
of the University of Pittsburgh School of Medicine to promote communication within the student body to promote communication among the student body,
the faculty, the administration, and other student organizations at the University of Pittsburgh
and to consider other pertinent aspects of the medical students' curricular and extracurricular concerns.
What Does the SEC Do?
Oversee & Fund Student Groups & Student Organizations Oversee the student activities calendar Establish the budget for all student groups & events
(excluding Departmental Interest Groups) Oversee many major Annual Activities/Resources/Traditions:
Black Bag Ball, Talent Show, SARC Manual, FAST, Murmurs, Scaife Improvements
Run Meetings on the 2nd Wednesday of Each Month A Forum for timely student concerns re: curriculum, student
life, upcoming activities, etc. Represent the student body as a whole to the
administration and via the GPSA, to the University of Pittsburgh at large
Serve as a forum for cooperation & collaboration between student groups & students in general
Who Makes Up The SEC?
President – coordinates, mediates, administrates, & delegates
VP: Internal – coordinates between class councils, SEC committees, SEC special activities, maintains the bylaws
VP: External – communicates & negotiates, maintains the SEC website, publicizes meetings & elections, maintains agendas & minutes, represents us to the GPSA
VP: Finance – oversees the budget, maintains financial records, oversees reimbursements for travel grants and student activities
VP: Academic - SEC’s Representative on Curriculum & Admissions committees, provides updates re: curriculum & academics at monthly SEC meetings, facilitates student forms to discuss academic life at PittMed
How Does the SEC Affect Me & My Group?
If you are an officer for a group: the SEC will set your budget for next year Reimbursements for expenditures are processed through the SEC You are required to enter activities on the SEC Events Calendar
If you want to go to a conference: You can apply to the SEC for a travel grant
If you want to start a new group: You must turn in a constitution & budget to the SEC New Groups must be ratified by the student body at an SEC
meeting Groups must be approved by the SEC to reserve space in the SOM
or use its email services and to have a site on the Zone If you have an issue, concern, or event that you want
to draw attention to: You can bring it up at an SEC meeting
Additional requirements for funding:
In order to receive funding for the coming fiscal year, all groups must have the following UPDATED information in addition to the EOYR + Budget (on each group website): Group constitution Student leaders
SEC LOGISTICSOR “HOW DO I…?”
SEC Tech Committee
Topics
SEC Zone Site SEC Calendar Room Reservation ListServs Student Leader Contact Information
SEC Zone Site
Zone>Student Groups>Student Executive Council
SEC Zone Site
SEC Zone Site
SEC Zone Site
SEC Zone Site
SEC Zone Site
SEC Zone Site
Calendar
Located on SEC Zone Site Is one of the sources for the main Zone
calendar visible to all students Posting events on the SEC Calendar is
required in order to receive reimbursement
Calendar
2 ways to get there: SEC Zone Site Student Groups Home
Calendar
Calendar: Adding Events
Calendar: Adding Events
Calendar: Adding Events
Reserving Rooms
Zone>Student Groups
Reserving Rooms
ListServs
How to send to lists
Addresses on Zone Student Groups Page C/O 2011: [email protected] Informal 2011:
[email protected] AMSA: [email protected]
You can only send to a list if already subscribed
List Etiquette
If sending mass emails, include all lists in “To:” field, instead of one at a time
Please use these lists for group activities, and only send to class lists if truly school-wide activities
Leadership Contacts
Very important that these stay up to date Include position, name, email (at least)
Office of Student Affairs uses these lists to contact groups
SEC will withhold group funding if these lists are not up to date
Student Group Contact Info
Student Group Contact Info
2012/2013 BUDGETINGSurvey Results
09/10 SEC Funding Breakdown
Lunch Talks
Community Service
Schoolwide/Social
Conferences
Classes
Workshops
Journal Clubs
Transition
Lunch Talks: 41.6%Community Service: 8.5%Schoolwide/Social: 25.1%Conferences: 13.4%Classes: 11.5%Workshops: 0%Journal Clubs: 0%Transition: 0%
10/11 SEC Funding Breakdown
Lunch Talks
Community Service
Schoolwide/Social
Conferences
Classes
Workshops
Journal Clubs
Transition
Lunch Talks: 18.3%Community Service: 15.3%Schoolwide/Social: 27.8%Conferences: 21.9%Classes: 10.6%Workshops: 2.9%Journal Clubs: 1.8%Transition: 1.4%
11/12 SEC Funding Breakdown
12/13 SEC Funding Breakdown
Where to find this slide show
THANK YOU!
2012 SEC Officers