Planning and Development2020 Annual Report• Department Mission• Department Organization and Staffing• 2020 Activities and Accomplishments• Permitting• Code Compliance • Public Information• Document Management• Zoning Petitions• Environmental Education• Community Development/Grant Management• Project Accomplishments

• 2021 Goals and Priorities

Mission Statement• To facilitate orderly, safe, and resilient

development, the preservation of natural and historic resources, and the creation of communities of opportunity.

Organization and Staffing

Water Resources

Water Resources Manager and

Stormwater Chief Engineer

Engineer (3)

Water Resources Specialist

Consulting Engineers

Wetland

Consultant

Planning & Development

Director

Building

Deputy Director and Building

Enforcement Officer

Plans Examiner (3)

Building Inspector (2)

Plumbing Inspector

Planning

Planning Manager and Zoning

Enforcement Officer

Planner (2)

Zoning

Coordinator

Community Development

CD Administrator

Senior CD Specialist

CD Specialist

Lead Hazard Program

Coordinator

CD Associate

Admin Specialist

(0.4)

Administration

P&D Administration Manager

Admin Specialist

(2.6)

Permit Technician II

Workforce Intern (PT)

MCSEEP Contractor

Code Enforcement

Inspector

28 Full Time Equivalents + consultants and part time intern

Permitting Activity

859 903 947 947

1,144

960

126 145

127 157

165

111 100 100 49 45

15

59 1,085

1,148 1,123 1,149

1,324

1,166

-

200

400

600

800

1,000

1,200

1,400

FY16 FY17 FY18 FY19 FY20 5-Yr Avg

Permit Applications – Five Year Trend

Building Permits Stormwater Only (not related to a building)

Temporary Use Total All Permits

Permitting ActivityPERMITS BY TPYE

Category FY16 FY17 FY18 FY19 FY20 5-Yr Avg

Single Family Residence 28 46 49 48 40 42 Ancillary Dwelling Unit - - - 1 2 1 Lodging - - - 1 - 1 Amusement, Social and Recreation 4 4 2 3 - 3 Churches and other Religious Blgs 2 4 1 - 2 2 Commercial / Industrial 26 19 18 57 6 25 Signal Transmission Tower 12 37 12 1 2 13 Signal Transmission Tower Co-locate 29 30 14 19 17 22 Residential Addition/Alterations 177 149 210 211 209 191 Non-residential and Non-Housekeeping 37 27 27 21 30 28 Additions of Residential Garages/Carports 29 35 39 37 34 35 Demo - Single Family Residence 30 23 19 37 19 26 Demo - All Other Buildings 11 14 17 24 16 16 Swimming Pool 38 52 54 39 72 51 Wood Deck 88 95 82 98 106 94 Service Upgrades (plumbing/electrical/HVAC) 167 180 151 165 207 174 Repair Fire Damage 5 10 6 4 6 6 Concrete Foundations 8 10 3 3 5 6 Privacy Fence 82 87 109 96 125 100 Schools & Other Educational Bldgs 1 - - 1 - 1 Hospital and Institutions - - - 1 - 1 Agricultural Exempt 64 64 95 78 97 80 Other Structures 18 13 11 18 3 13 Solar Accessory - - 27 132 143 101 Pre 2005 Building Violations 3 4 1 1 3 2 Building Permits 859 903 947 947 1,144 960 Stormwater Only (not related to a building) 126 145 127 157 165 144 Temporary Use 100 100 49 45 15 62 Total All Permits 1,085 1,148 1,123 1,149 1,324 1,166

Permitting Activity

Permit Type FY2019 FY2020

Stormwater Only Permits 51

Commercial Building 28

Residential Permits 266

Temp Use 4

Residential Serive Upgrades 55 178

Commercial Service Upgrades 5 52

Total Online Permits 60 579

Percent of All Permits 5% 44%

Online Permits

Permitting Activity

150

10294

108

136

173

228

243

206197 193

126

163

98

61 59

7467

84

142149

121129

121

63

97

0

50

100

150

200

250

300

Work LoadFY2020

Reviews Completed Permits Issued

80%

95% 94% 93%

79%

92%

85%

74% 74%

93%90%

77%

84%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Efficiency - Time to Complete Reviews

Same Day 7 days or less

8-14 days 15-21 days

More than 21 days Percent reviewed in 14 days

Permitting Activity

Permitting Activity

70%

61%

68%

76%

60%

69%65%

69%64%

69%64%

60%

67%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Efficiency - Time to Issue Permits

Same day 14 days or less 15-28 days More than 28 days Percent issued in 14 days

Permitting Activity

16

124

161

55 54

21

166

370

112

179

38

107

249

132

202

5

36

71

23 2719

93

200

61

130

33

84

132115

181

0

50

100

150

200

250

300

350

400

Workload - Select Permit Categories

Reviews Completed Permits Issued

Permitting Activity

50%

62%

70% 71%

76% 76%

81% 81%83%

91%95% 96% 96% 97% 98%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Review Time - Select Permit Categories

More Than 21 days 15 - 21 days 8 - 14 days 1-7 days Same Day Percent within 14 days

Permitting Activity

0%

6%

41%

48%52%

63%59%

48%

54%

77% 76%

88%

63%

91% 93%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Issue Time - Select Permit Categories

More Than 21 days 15 - 21 days 8 - 14 days Same Day Percent within 14 days

Permitting Activity

102.0

93.1

88.6

55.4

53.9

53.5

43.5

40.7

36.6

32.5

21.5

15.0

7.9

8.5

8.2

55%

41%

33%

35%

36%

30%

21%

35%

47%

15%

65%

55%

52%

38%

64%

0.0 7.0 14.0 21.0 28.0 35.0 42.0 49.0 56.0 63.0 70.0 77.0 84.0 91.0 98.0 105.0

Solar Farms

Single-Family Res.

Commercial/Non-Res.

Res. Add/Alt

Non-Res. Add/Alt

Wood Decks

Stormwater Only

Swimming Pools

Garages/Carports

Demolition Permits

Towers and Co-Locates

Accessory Solar

Agricultural Exempt

Service Upgrades

Privacy Fence

Select Permit Types: Review Time Vs. Issue Time

Mean Review Days Mean Issue Days

Compliance Cases 2016 2017 2018 2019 2020 5-Yr Avg

Received 854 856 831 887 883 862Closed at end of year 643 598 593 648 661 629

Open at end of year 211 258 238 239 222 234Referred to SAO 64 135 144 143 135 124Percent Closed 75% 70% 71% 73% 75% 73%Percent Open 25% 30% 29% 27% 25% 27%Percent to SAO 7% 16% 17% 16% 15% 14%Still open 12/30/19 2 5 27 70

Code Compliance Activity

211 258 238 239

222 234

643 598 593 648 661 629

854 856 831887 883 862

64135 144 143 135 124

2 5 27 700

200

400

600

800

1000

2016 2017 2018 2019 2020 5-Yr Avg

Compliance Cases

Open at end of year Closed at end of year Received

Public Information Activity

527 490 426 443 389 455

29 4536 16 45

34

0

200

400

600

FY2016 FY2017 FY2018 FY2019 FY2020 5-Yr Avg

Public Information Requests

Freedom of Information Act Requests Zoning Buildability Letters

Public Information Requests FY2016 FY2017 FY2018 FY2019 FY20205-Yr

Avg

Freedom of Information Act Requests 527 490 426 443 389 455

Zoning Buildability Letters 29 45 36 16 45 34

Activity FY2020

Microfiche documents scanned by vendor 36,007

Microfiche documents automatically imported and indexed by IT

29,796

Microfiche documents manually indexed by P&D staff

2,574

Permit (non-microfiche) documents scanned and indexed by P&D staff

1,256

Total new documents available in On-Base 33,626

• All remaining microfilmed permit files scanned• All active permits scanned when close• Additional closed files scanned

Document Management Activity

Scanned documents waiting to be indexed by staff 3,637

MCSEEP Environmental Education Activity

MCSEEP Activities 2015/16 2016/17 2017/18 2018/19 2019/20 5-Yr Avg

Schools 53 62 65 67 32 56

Classes 780 810 820 900 450 752

Teachers 620 620 700 360 575

Students 22,400 25,000 26,000 26,000 11,000 22,080

Ground Water Fest Schools Participating

3 7 5 5 5

Ground Water Fest Attendance

164 250 420 500 334

• Outsourced Management to the Environmental Defenders of McHenry County

Year Reclassification Variation Conditional UseAppeals/Text

AmendmentsTotal Petitions Filed*

FY2016 21 18 19 0 48

FY2017 9 13 5 0 27

FY2018 16 20 42 2 66

FY2019 21 19 15 1 44

FY2020 12 24 13 2 47

5-Yr Avg 15.8 18.8 18.8 1 46.4

*Some petitions contain more than one request. Total includes withdrawn petitions

Zoning Petition Activity

0

20

40

60

80

100

FY2016 FY2017 FY2018 FY2019 FY2020 5-Yr Avg

Zoning Petitions

Reclassification Variation Conditional Use

Appeals/Text Amendments Total Petitions Filed*

Zoning Petition Activity

A-224.4E-5

6.7

R-10.1

B-11.4

B-36.1

Zoning Districts by Acreage

A-2, 6

E-5, 1

R-1, 1

B-1, 2

B-3, 2

Zoning Districts by Petitions

Zoning Petition Activity

Conditional Use Permit Requests FY2020

Landscaping Business, 4

Heliport, 1

Reception Facility, 1

Earth Extraction, 1

Residential Care Facility, 1

Farm/Excavating Equipment Repair, 1

Food Processing, 1

Freight Terminal, 1

Campground, 1

Concrete Paving Facility, 1

Zoning Petition Activity

Variation Requests FY2020

Setbacks, 16

Lot Coverage, 2

Yard Requirement, 3

Road Frontage, 3

Lot Size, 3

Height, 6

Off-street Parking, 2

Community Development

• CD and Housing Goals• Provide Decent, Affordable Housing

• Provide Suitable Living Environments

• Increase Homeownership

• Expand Economic Opportunities

• End Chronic Homelessness

• Senior Services Goals• Provide social and transportation services that

encourage independent living, wellness, dignity and quality of life for McHenry County seniors

15%

15%

21%3%

20%

6%

20%

0.53%2020 CDBG Funds Awarded $1,412,218

Public Services

Public Facility Rehab

Infrastructure

Rental Unit Rehab

Owner Occupied Rehab

Ecconomic Development

Administration

Historic Preservation

Community Development

41%

24%

10%

25%

2020 HOME Funds Awarded $616,009

Rental Assistance

Homebuyer

Rental Rehab

Administration

Community Development

Community Development

0

50000

100000

150000

200000

250000

300000

2020 Senior Service Grant Funds Awarded $1,704,952

Community Development2020 COVID Response• Emergency Solutions Grant• $509,538 to confront and prevent homelessness and

to provide housing

• Homeless Instability - Motel Grants• $200,000 to provide support for over 125 clients

• Treasury Grant• $665,550 to provide small business assistance

• CDBG-CV Round 1• $830,790 for small businesses assistance and COVID-

Related Services

• CDBG-CV Round 3A• $1,434,321 with recommendations to be determined

Community Development2021 Funding• Community Development Block Grant (CDBG)• $1,420,000, approved by Congress 12/27/2020

• HOME Investment Partnerships Program• $660,000, approved by Congress 12/27/2020

• Continuum of Care Program (CoC)• $979,000

• Lead-Based Paint Hazard Abatement and Safe Homes• $2,247,969 for 3.5 years

• Senior Services Grant Program County FY 2021• $1,645,000

• Treasury Grant – Rental/Utility Assistance• $9,218,846 (estimated based on Social Security

Formula)

2020 Accomplishments

• Floodplain Buy-Outs• 2018 Grant 1.2 million grant• Purchased final property

• Demolished, cleared, and stabilized final two properties

• 2019 Grant $1.5 million grant• Purchased first property

• Stormwater Management Ordinance Amendments• Stakeholder input including McHenry County

Farm Bureau

• Certified and Non-Certified Community Training

2020 Accomplishments

• 2020 Revised Water Resource Action Plan• Incorporates the latest science, trends, and

analysis and diverse stakeholder input

• Empowers communities to protect, preserve and enhance water resources for current and future generations

Water Resource Action PlanStakeholder Meeting

2020 Accomplishments

• DevNet Permit System Improvements

• Configuring tracking, inspections, attributes, fees

• Stronger Communities Grant

• Northern Illinois Land Bank Authority

• COVID-19 Recovery And Resiliency Plan

Accomplishments• Court Ordered Cleanups

• Abandoned Property Demolitions

Court Ordered Property Cleanup Court Ordered Demolition

2021 Goals and Priorities

• 2050 Comprehensive Plan - Preplanning

• Scope, work plan, budget, background census report, establish planning commission

• Unified Development Ordinance Amendments

• DevNet Permit System Improvements

• Complete configuration of office functionality

• Begin configuration of on-line applications, field automation, and reporting functions

2021 Goals and Priorities

• Document Management• Eliminate microfiche and rotating file equipment

• Permit Process Improvements• Single Family Homes Review Times

• Incomplete Subdivisions

• Floodplain Buyouts

• Abandoned Property Demolitions

• Court Ordered Property Cleanups

Planning and Development2020 Annual Report

Questions or Comments?

Dennis A. Sandquist, AICP

Director of Planning and Development

McHenry County, Illinois