PLAYER / PARENT INFORMATION DOCUMENTgautengschoolswaterpolo.co.za/wp-content/uploads/2016/12/...2016/09/30 · Once selected as part of a GSWP IPT Team, paid their 2016 IPT Final

Gauteng Schools’ Water Polo Association (“GSWP”) Friday, 30 September 2016 Page 1 of 26 2016 GSWP and SWPSA IPT Tournament Information

without prejudice private and confidential

2016

REMAINING GSWP SEASON

AND

SWPSA IPT TOURNAMENT

PLAYER / PARENT

INFORMATION

DOCUMENT



CONTENTS

1. Introduction ................................................................................................................................ 3

2. 2016 Trials .................................................................................................................................. 4

3. 2016 GSWP IPT Player Eligibility ............................................................................................. 4

4. 2016 GSWP IPT Age Group Managers .................................................................................... 5

5. 2016 GSWP IPT Team Coaches ............................................................................................... 6

6. Internet Site ................................................................................................................................ 7

7. Apparel ....................................................................................................................................... 7

7.1.1 2016 GSWP IPT Kit Pack ............................................................................................................ 7 7.1.2 GSWP Costume ............................................................................................................................ 8 8. 2016 IPT ...................................................................................................................................... 9

8.1 PARTICIPATING REGIONS ........................................................................................................................................ 10 8.2 GSWP IPT REPRESENTATION ................................................................................................................................ 10 8.3 GSWP IPT REFEREES ........................................................................................................................................... 11 8.4 IPT TRAVEL ............................................................................................................................................................ 11 8.4.1 Luxury Busses to Durban .......................................................................................................... 11 8.4.2 Luxury Busses Returning to Johannesburg ............................................................................. 12 8.4.3 Luxury Bus Election .................................................................................................................. 12 8.5 IPT TRANSPORTATION ............................................................................................................................................ 13 8.6 IPT ACCOMMODATION ............................................................................................................................................ 13 8.7 COACHES, MANAGERS AND PLAYER TEAM SELECTIONS ........................................................................................... 14 8.8 PLAYER IPT TOUR COST ........................................................................................................................................ 15 9. Sponsorship............................................................................................................................. 15

10. GSWP Governance .................................................................................................................. 16

11. GSWP Bank Account Details ................................................................................................. 16

12. GSWP Player Colours Capping Ceremony ........................................................................... 17

13. 2017 IPT .................................................................................................................................... 17

SPECIFIC SWPSA IPT INFORMATION .................................................................................. 17 – 26



1. Introduction

Dear Players, Parents, Coaches, Managers, Officials and Schools

On behalf of the Gauteng Schools’ Water Polo (“GSWP”) Committee, we would like to take

this opportunity to welcome you to the final preparation for the 2016 Provincial Water Polo

Season and the run-up towards the 2016 South African Schools’ Inter Provincial Tournament

(“IPT”), which is being hosted by Kwazulu-Natal Schools Water Polo, and will take place in

Durban in December 2016.

The last time Kwazulu-Natal hosted the IPT was back in 2010.

We hope that the information contained herein will be of use in planning your next few

months of “frenetic water polo involvement”.

Thank you once again to all our Players and Parents, Coaches, Managers, Schools, Clubs

and Officials for their continued support, and we would also like to wish you all the best for

the upcoming season.

We look forward to another memorable IPT.

Regards

The GSWP Executive Committee (“Exco”)

NB* Please also kindly note that the information contained herein may change.

If you require any further information please kindly address your queries directly to

Richard Irvine at [email protected].



GSWP : GENERAL INFORMATION

2. 2016 Trials

The official 2016 GSWP Age Group specific Trials Sessions were held in March this year

(2016), with Players selected being required to attend the 2016 GSWP Winter Training

Programme (i.e. GSWP Winter Training Squads).

Final GSWP IPT Training Squads of a maximum of 32 (thirty-two) Players per Age Group

(unless otherwise approved by Exco) were selected by the GSWP Age Group Coaches at the

end of August 2016 from the GSWP Winter Training Squads. The GSWP IPT Training

Squads have been discussed and approved by Exco. Players selected in this regard are

required to attend the 2016 GSWP IPT Training Programme from September to December.

The Final GSWP IPT Teams will be selected by the GSWP Age Group Coaches, and will

need to be approved by Exco. NB* There will not be separate Official GSWP Trials in this

regard, unless the Exco requires otherwise for one or more Age Group(s).

The Final GSWP Teams to participate in this year’s IPT will be announced in October 2016.

3. 2016 GSWP IPT Player Eligibility

All GSWP Players are required to have completed / performed / submitted the following in

order to be eligible to be selected for a GSWP IPT Team:

2016 GSWP Player Registration Form completed in Full (including the “Declaration”,

“General Consent & Indemnity”, and “Players’ Code of Conduct”)

Certified copy of the player’s Identity (ID) Book (preferable) or Birth Certificate, or

Passport (only if not a South African citizen) submitted

Completed Swimming South Africa (“SSA”) CAPITATION FORM (Schedule II Form),

as required by SSA

Paid their 2016 GSWP Registration Fee in full (i.e. R200)

Paid their 2016 GSWP Winter Training Programme Fee in full (i.e. R800)

Paid their 2016 GSWP IPT Training Fee in full (i.e. R600)

Paid their 2016 IPT Deposit in full (i.e. R5,000), which is fully refundable if the Player

is not selected to represent a GSWP Team at the IPT

NB* _ The above seven items are all required to have been complied with before any Player

can be included in a GSWP IPT Team.



Once selected as part of a GSWP IPT Team, paid their 2016 IPT Final “Top-Up” Fee in

full (i.e. amount yet to be confirmed, but estimated to be an additional ± R3,000)

NB* _ The above point is required to have been complied with before any Player can

represent a GSWP IPT Team at the actual IPT in December.

Outstanding Information, required Forms and Proof of Payment(s) are to be E-MAILED

directly to [email protected] as soon as possible please.

4. 2016 GSWP IPT Age Group Managers

The GSWP IPT Age Group Managers have been appointed, and are as follows:

AGE

GROUP BOYS GIRLS

Under

13s

Willy Castle

[email protected]

082-897-5938

Sinead Erasmus

[email protected]

079-399-8447

Under

14s

Stacey Hall

[email protected]

082-497-0716

Chelci Webster

[email protected]

084-401-3371

Under

15s

Claire Gorrie

[email protected]

082-809-6906

Demi-Rae Didloff

[email protected]

083-555-5192

Under

16s

Themba Mthembu

[email protected]

061-626-8370

Anita Trninic

[email protected]

082-226-8009

Under

19s

Richard Irvine

[email protected]

082-820-5800

Cathy MacLeod

[email protected]

082-777-7432

“Age Group Managers” may include Parents of Players performing these Roles.



5. 2016 GSWP IPT Team Coaches

The Final GSWP IPT Team Coaches (i.e. that will travel to Cape Town) will be announced

once the Final GSWP IPT Teams have been selected.

In the interim, Age Groups continue to be coached by the appointed GSWP IPT Training

Programme Coaches as follows:

AGE GROUP BOYS GIRLS

Under 13s

Grant Ramsey (Head Coach)

Callum Ford

Jonathan Mattheus

Lucky Letshabo (Colts Head Coach)

Nick Pruett (Head Coach)

Garreth Prout

Tamara Voges

Under 14s

Andrew Ridley (Head Coach)

Justin McDougall

Nicholas Rodda (Head Coach)

Alexander Spanidis

Dylan Mason

Under 15s

Dean Whyte (Head Coach)

Jabulani Sibiya

Pierre le Roux (Head Coach)

Michael Young

Samantha Keet

Under 16s

Graeme Lucas-Bull (Head Coach)

Bradley Hodgson

Matthew van Rooyen

Jon-Marc de Carvalho (Head Coach)

David Arendse

Joshua McLean

Under 17s

(Colts / Fillies)

Nardus Badenhorst (Head Coach)

Alex Kuttschreuter Not Applicable

Under 19s Vladimir Trninic (Head Coach)

Mark Farmer

Etienne le Roux (Head Coach)

Collan Rex



6. Internet Site

The current GSWP Web-Site should be used as the main source of information for Players,

Parents, Coaches, Managers, Schools, Clubs and Officials who participate in Gauteng

Schools Water Polo.

GSWP Web-Site:

https://www.facebook.com/centralgautengschoolswaterpolo

7. Apparel

7.1.1 2016 GSWP IPT Kit Pack

Exco has finalised the 2016 GSWP IPT Kit Pack, which will be the compulsory kit required by

all GSWP Players, Coaches, Managers and Officials participating in this year’s IPT.

The make-up and cost of the 2016 GSWP IPT Kit Pack is as follows:

ITEM

(i.e. GSWP Branded) PRICE

Formal Shirt

(i.e. for Officials only) R220

Tracksuit R480

White Golf Shirt

(i.e. with collar) R135

Red Golf Shirt

(i.e. with collar) R135

White T-Shirt R100

Red T-Shirt R100



Black Shorts

(i.e. Men’s and Ladies Cut) R105

Red Shorts

(i.e. Men’s and Ladies Cut) R105

Boy’s Costume R550 per extra item

Girl’s Costume R800 per extra item

Backpack R300

Swimming Caps

(i.e. Black, Red and White) R65 each

Girls Sun Hat R130

Boys Sun Cap R55

NB* Players not having the required GSWP Apparel will unfortunately not be eligible to

represent GSWP at the IPT. Kindly ensure that all Orders in this regard have been placed

timeously with the appointed Age Group Managers.

The Cost of GSWP Apparel is not included in the IPT Tour Cost amount.

7.1.2 GSWP Costume

Exco has approved a New Official Player GSWP Costume, which will be implemented for use

at the 2016 IPT.

The new water polo costume which is now of an international “water polo specification” and

which has been specifically customised for GSWP, will be used by GSWP into the future.

NB* ALL GSWP IPT Squad Players (including Squad Reserves) will NOT be required to Pay

for the New Costumes introduced by Exco in 2016. (i.e. the cost of these will be funded by

GSWP directly).



Players requiring any “extra costumes” will however be required to pay for the extra ones

ordered.

The New GSWP Costume Design is included below:

BOYS COSTUME

GIRLS COSTUME

8. 2016 IPT

NB* Please refer to the “Specific 2016 IPT Information” received from SWPSA in this

regard, which has been included at the end of this document for more detailed

information on the IPT. This information includes the Specific Age Group IPT Match-

Venues.



Schools’ Water Polo South Africa (“SWPSA”) has confirmed that this year’s IPT event will

take place in Durban from Wednesday, 7th to Sunday, 11th December 2016.

GSWP is aware that Wednesday, 7 December 2016 is a normal School Day and that Players

participating in this year’s IPT will unfortunately be required to miss school on that day. Exco

apologises for any inconvenience caused in this regard. (The decision around the IPT Dates

is made by SWPSA, which GSWP has no influence over).

The annual South African Schools Inter-Provincial Tournament is the biggest provincial

schools’ sporting event in the country with some 1,600 children and 360 Coaches and

Managers, participating in the 5-day event.

8.1 Participating Regions

In excess of 100 Teams from the following 11 Regions will participate in the 2016 IPT:

Boland

Border

Central Gauteng

Eastern Gauteng

Eastern Province

Free State

Kwazulu Natal

Northern Gauteng

South Western Districts

Western Province

Zimbabwe

8.2 GSWP IPT Representation

GSWP will be sending 21 Teams of 13 Players each to take part in the 2016 IPT. The full

GSWP IPT Tour Team will consist of a minimum of:

273 Players

30 Coaches



10 Managers

4 Referees

4 Officials

8.3 GSWP IPT Referees

SWPSA requires all participating provinces in the IPT to provide 1 (one) Neutral Referee for

every 6 (six) Teams entered to participate in the IPT.

“Neutral Referee” are not allowed to be associated with any of the Teams participating in the

IPT (i.e. cannot be Team Coaches nor Team Managers).

All IPT costs associated with Neutral Referees is for each provinces own account.

8.4 IPT Travel

NB* Players, Coaches, Managers, Referees and Officials are allowed to make their own

travel arrangements to and from the 2016 IPT if they desire. This will however be for each

individual’s own/sole cost. (i.e. there will be no reduction made to the 2016 GSWP IPT

Player Tour Fee).

8.4.1 Luxury Busses to Durban

Five Quality Accredited Long-Distance Luxury Busses (with amenities) have been

provisionally booked from Johannesburg to Durban by GSWP in this regard, for Players,

Coaches, Managers, Referees and Officials wanting to make use of this transportation

option.

The busses will be departing from the St David’s Marist, Inanda School for Durban on

Wednesday early morning, 7 December 2016. (More detailed information to follow in this

regard once SWPSA have released the 2016 IPT Fixtures).

Players, Coaches, Managers, Referees and Officials are however not required to travel down

to Durban with the GSWP IPT Tour Squad before the IPT (i.e. are allowed to make their own

travel arrangements in this regard).



8.4.2 Luxury Busses Returning to Johannesburg

Five Quality Accredited Long-Distance Luxury Busses (with amenities) have been

provisionally booked from Durban to Johannesburg by GSWP in this regard, for Players,

Coaches, Managers, Referees and Officials wanting to make use of this transportation

option.

The busses will return back to the St David’s Marist, Inanda School from Durban at the end of

the IPT departing on Sunday late afternoon, 11 December 2016. Please note that due to the

expected timing of the IPT Closing Ceremony on Sunday afternoon, the Busses will

unfortunately need to travel back during some “night-time”. (More detailed information to

follow in this regard once SWPSA have released the 2016 IPT Fixtures).

Players, Coaches, Managers, Referees and Officials are however not required to travel back

to Johannesburg with the GSWP IPT Tour Squad after the IPT, (i.e. are allowed to make their

own travel arrangements in this regard).

8.4.3 Luxury Bus Election

GSWP IPT Players, Coaches, Managers, Referees and Officials making use of the “Luxury

Bus Travel Option” arranged by GSWP in this regard, will be allocated to particular Busses

closer to departure/return. Players will be paired age-appropriately. Busses will also have

GSWP Adult Supervision on board.

NB* Players, Coaches and Managers are required to indicate by latest Monday,

10 October 2016 whether or not they will be making use of the “Luxury Bus Travel Option”

arranged by GSWP in this regard and if YES, whether they will be travelling “Both-Ways”

(i.e. down and back up) OR just “One-Way” (i.e. “only down” OR “only back up”) with the

GSWP IPT Tour Party.

NB* The above information needs to be E-MAILED or HANDED IN by all Age Group IPT

Squad Players to their Respective Age Group MANAGERS as soon as possible, but by no

later than Monday, 10 October 2016.



In turn, the Respective Age Group Managers are to email the Summary of their respective

Age Group Player elections made in this regard (i.e. “Both-Ways”, “Only-Down”, or “Only-

Up”), to Richard Irvine at [email protected] by latest Tuesday, 11 October

2016

8.5 IPT Transportation

The GSWP IPT Teams will be transported around Durban during the duration of the IPT by

Mini-Busses which have been hired by GSWP to accommodate the GSWP IPT Tour Party.

8.6 IPT Accommodation

NB* ALL Players, Coaches, Managers, Referees and Officials (unless parents and not

electing to do so) forming part of the GSWP IPT Tour Squad are required to stay in Durban

as a unit together.

Players are unfortunately not allowed to make their own Accommodation arrangements in

this regard over the IPT period.

The GSWP IPT Tour Squad has been booked to stay at the Tsogo Sun – Southern Sun

Elangeni and Maharani Durban. Address 63 Snell Parade, Durban, 4001.

(https://www.tsogosun.com/southern-sun-elangeni-maharani or Tel: +27 31 362 130).

The Booking has been made for 4 Nights (i.e. Wednesday, 7 December 2016 to Sunday

midday, 11 December 2016 check-out).

NB* The Booking has also been made on a Bed (i.e. two-persons sharing per room) plus

Three-Meals (i.e. Breakfast, Lunch and Dinner “eat as much as you like”) Basis (at R1,000

per player per night).

Players will therefore only require their own spending money for personal extras.



8.7 Coaches, Managers and Player Team Selections

The Age Group Managers are responsible for keeping records, managing logistical

requirements, disseminating information through to Players and Parents, and attending to

any Player problems that may arise during the final IPT period.

The Coaches are responsible for preparing the Players / Teams for participation in the IPT.

Training Squads will train consistently each week in preparation for the IPT. Once the Final

IPT Teams have been announced in October, Players will in all likelihood train 3 or more

times per week in this regard, and it is therefore requested that Players (and Parents) fully

commit to these requirements. We understand that at times the requirements may appear

daunting, but our Teams need to be well prepared as they go into the IPT “to make battle

with the strongest possible opposition the country has to offer”. The honour of representing

“ones province” at this high level is hopefully recognised by both Players and Parents alike.

Players are required to contribute a Fee of R600 towards the IPT Training Sessions (i.e. in

respect of venue, coaching, other costs, etc.

In terms of Schools’ Water Polo South Africa Policy, all provinces are required to include a

stipulated number of “qualifying players of colour” (“QPC”) in Team selections.

NB* Please note that all Final GSWP Player and Team selections need to be approved by

the GSWP Executive Committee, to ensure that the integrity of selections are maintained at

all times.

All selections will be made in terms of the GSWP selection policy guidelines.

Final GSWP IPT Squad / Team Announcements will be made during October 2016.

NB* GSWP reserves the right at any time to exclude any Player, Coach and/or Manager from

any GSWP Team as it deems appropriate, without having to provide justification therefore.



8.8 Player IPT Tour Cost

It is anticipated that once all confirmations have been finalised, the 2016 IPT Cost, excluding

apparel and spending (pocket) money, will be in the region of R8,000 (eight-thousand rand)

per player. Please therefore Budget accordingly!

It is expected that by latest mid-November, the actual Final IPT cost will have been finalised

and communicated to those players who have been selected to represent GSWP at the IPT.

An indicative break-down of the actual Final IPT cost will be provided to Players (Parents) at

that point in time.

NB* ALL Players were required to pay a R5,000 (five-thousand Rand) IPT Deposit to GSWP

by Wednesday, 7 September 2016. Players not having made the deposit will

unfortunately not be considered for the Final GSWP IPT Teams which are to be

announced in October 2016.

The IPT Tour Cost does not include any required GSWP Apparel or any individual tour

spending money.

9. Sponsorship

GSWP is looking for Sponsors who will invest in the province, so GSWP can tackle various

projects that have been identified as critical, such as inter alia:

Player Development (including Previously Disadvantaged Players (“PDPs”))

Coaching Development and Remuneration

Referees Development

Player Support (e.g. supply of official apparel, provision of transportation, etc.)

Reduction and/or Subsidisation of IPT Costs, etc.

Supply of Training Equipment

Facilitation of Training Facilities

Facilitation of Training Clinics

Facilitation of Tournaments

Assistance in this regard would be greatly appreciated. Please feel free to contact GSWP

directly for further information if you are in a position to assist in this regard.



Please note that any parent / person wishing to offer Donations / Sponsorship to one or more

of the GSWP Age Groups or Teams are welcome to do so. NB* Any

Donations / Sponsorships offered in this regard are however subject to final GSWP

Committee approval.

10. GSWP Governance

The Gauteng Schools’ Water Polo Association operates as a universitas personarum,

established for a non-profit purpose. No payments of any nature are made to any GSWP

Committee Member / Official for any services rendered in such capacity. (i.e.

Committee Duties / Functions are provided on a pro bono basis).

The following currently governs GSWP:

The GSWP Executive Committee in conjunction with the following:

GSWP Constitution

GSWP Code of Conduct(s)

IPT (part of “Player Registration Form”)

GSWP (specific)

GSWP Policies / Guidelines

GSWP Consent & Indemnity (part of “Player Registration Form”)

GSWP Declaration (part of “Player Registration Form”)

GSWP Player Registration Form

11. GSWP Bank Account Details

The GSWP Banking Details are as follows:

Account Name: Gauteng Schools Water Polo Association

Bank: Standard Bank

Branch: Killarney

Branch Code: 00-72-05

Account Number: 000 199 044

Account Type: Current Account

Reference Required: Player “Initials, Surname, Age and Gender” (example: RM Smith U19G)



12. GSWP Player Colours Capping Ceremony

The official GSWP Player Colours Capping Ceremony will take place on Saturday,

3rd December 2016, at St Peter’s College, anticipated commencement time 09h30

(9:30am) (details to follow closer to the time).

NB* Only Players selected for the Final Age Group IPT Teams and qualifying “Squad

Reserves” who are all in good standing with GSWP (financially and/or otherwise) will be

eligible for being presented with their 2016 Gauteng Schools Water Polo Provincial

Colours (i.e. badge, scroll and certificate).

13. 2017 IPT

It is proposed that the 2017 (i.e. “next year’s”) IPT event will take place in Port Elizabeth (i.e.

to be hosted by the Eastern Province Schools’ Water Polo Association) in December 2017

(so start saving now).

This remains subject to final confirmation from SWPSA.



IPT : SPECIFIC INFORMATION

Schools’ Water Polo South Africa Inter-Provincial National Water Polo Tournament

Durban 2016

Tournament Information

The Specific 2016 IPT Information included herein below has been provided to GSWP verbatim

by the Kwazulu-Natal Schools Water Polo Local Organising Committee in conjunction with

Schools Water Polo South Africa, and remains subject to change.

NB* Please note that GSWP has had no input in the document nor does it have any influence on SWPSA in any way.

















Documents

PLAYER / PARENT INFORMATION DOCUMENTgautengschoolswaterpolo.co.za/wp-content/uploads/2016/12/...2016/09/30 · Once selected as part of a GSWP IPT Team, paid their 2016 IPT Final