PLEASE NOTE CHANGE IN TIME BOARD AGENDA OCTOBER …

Assist ive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000

EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER

***PLEASE NOTE CHANGE IN TIME***

BOARD AGENDA

OCTOBER 18, 2016 – 10:30 A.M.

8:00 to 10:00 – Employee Recognition Breakfast Hosted by the County Board – Lake Elmo Event Center 3712 Layton Avenue North Lake Elmo, MN

1. 10:30 Roll Call

Pledge of Allegiance

2. 10:30 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the

issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities.

3. 10:40 Consent Calendar – Roll Call Vote

4. 10:40 Public Works – Jan Lucke, Transportation Manager A. Resolution – Approval to Submit Application to the Counties Transit Improvement Board (CTIB) for Grants Payable in 2017 for Gateway Corridor B. Resolution – Approval to Submit Application to CTIB for Grants Payable in 2017 for Red Rock Corridor

5. 10:50 General Administration – Molly O’Rourke, County Administrator Resolution – 2016 Third Quarter Donations

6. 11:00 Commissioner Reports – Comments – Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting.

7. Board Correspondence

8. 11:15 Adjourn

9. 11:20-11:40 Board Workshop with Public Works – Jan Lucke, Transportation Manager Update on the Red Rock Corridor Implementation Plan

Board of Commissioners

Fran Miron, Chair, District 1

Gary Kriesel, District 3

Karla Bigham, District 4

Lisa Weik, District 5

Assist ive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000

EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER

WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR *

OCTOBER 18, 2016

The following items are presented for Board approval/adoption:

DEPARTMENT/AGENCY ITEM

Administration A. Approval of October 4, 2016 County Board Meeting Minutes. B. Approval to reappoint Jill Lucas, Afton, to the Valley Branch Watershed

District to a three-year term expiring November 13, 2019. Community Services C. Approval of new providers for 2016-2018 Group Residential Housing Rate 2

Agreements with Skyline Inc., LLC, Minnesota Care Counseling Services, Pinnacle Services Inc., and Victory Through Faith Recovery Services.

Property Records D. Approval of resolution to approve an Application for Cancellation of and Taxpayer Services forfeiture. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.

1 10/10/2016 12:52 PMAdmin Commissioners Calendar

October 18, 2016 Tuesday

8:00 AM - 2016 Employee Recognition Breakfast -- Lake Elmo Event Center, 3712 Layton Avenue North, Lake Elmo

3:00 PM - Community Development Agency (CDA) Board -- CDA Offices, 7645 Currell Boulevard, Woodbury

5:00 PM - Historic Courthouse Advisory Committee -- 101 West Pine Street, Stillwater

October 19, 2016 Wednesday

8:30 AM - Counties Transit Improvement Board (CTIB) -- Ramsey County Building, 90 West Plato Boulevard, St. Paul

8:30 AM - Workforce Development Board -- Washington County Workforce Center, 2150 Radio Drive, Woodbury

12:30 PM - Transportation Advisory Board -- 390 Robert Street North, St. Paul

October 20, 2016 Thursday

9:30 AM - Metropolitan Area Agency on Aging -- Centro Tyrone Guzman, 1915 Chicago Avenue, Minneapolis

12:00 PM - East Central Regional Juvenile Center -- 7565 4th Avenue, Lino Lakes

Meeting dates, times and locations may change. Contact the Office of Administration or individual agencies for the most current information.

282

OFFICIAL PROCEEDINGS OF THE COUNTY BOARD

WASHINGTON COUNTY, MINNESOTA

OCTOBER 4, 2016

The Washington County Board of Commissioners met in regular session at 9:00 a.m. in the Washington

County Government Center, County Board Room. Present were Commissioners Bigham, Kriesel, Miron

and Weik. Board Chair Miron presided. Also present were Molly O’Rourke, County Administrator;

George Kuprian, County Attorney Division Chief; Deb McDonald, Board Secretary; county residents;

media; outside agencies; and county staff.

The Board recited the Pledge of Allegiance.

COMMENTS FROM THE PUBLIC

The Board Chair asked for comments from the public; none were heard.

CONSENT CALENDAR

Commissioner Kriesel moved, seconded by Commissioner Weik, to adopt the following Consent

Calendar.

1. Approval of September 20, 2016, County Board Meeting Minutes.

2. Approval of Resolution No. 2016-134 as follows:

RESOLUTION TO AUTHORIZE FINAL PAYMENT FOR THE COUNTY STATE AID HIGHWAY (CSAH) 39 PROJECT

WHEREAS, on August 11, 2015, the Washington County Board of Commissioners approved a bid award to Valley Paving, Inc. for bituminous milling, bituminous paving, concrete work, revised signal system, ADA improvements, and Signing and striping at CSAH 39 from CSAH 22 to TH 61 in St. Paul Park and Cottage Grove; and, WHEREAS, Minnesota Statutes 160.17 subd. 3 requires that final payment on any road construction or improvement contract for which sealed bids have been required may not be made until the county engineer has certified to the county board that all work has been performed according to the contract; and, WHEREAS, Valley Paving, Inc. has satisfactorily completed all work in accordance with the terms and conditions of the contract. NOW, THEREFORE, BE IT RESOLVED, that Valley Paving, Inc. be given final payment in the amount of $64,727.06 as claimed by the final payment voucher which is attached hereto. This final payment results in total satisfaction for the contract work more fully described in the above recitals.

283

October 4, 2016

3. Approval of Resolution No. 2016-135 as follows:

RESOLUTION TO GRANT PERMANENT WATER LINE EASEMENT

FOR PURPOSES OF RECEIVING CITY WATER AT 1796 LAKE ELMO AVENUE

IN THE CITY OF LAKE ELMO

WHEREAS, Washington County received a request from the property owner at 1796 Lake Elmo Avenue to place a water line easement within an existing access easement over a portion of Lake Elmo Park Reserve; and, WHEREAS, in 1977 Washington County purchased property adjacent to 1796 Lake Elmo Avenue for inclusion into the Lake Elmo Park Reserve; and, WHEREAS, at the time of purchase, an access easement was reserved over the park property in order to enter onto the property at 1796 Lake Elmo Avenue; and, WHEREAS, the owner at 1796 Lake Elmo Avenue is redeveloping the property and would like to receive city water to its property replacing an existing well; and, WHEREAS, Washington County at the time of purchased received grant funding through the Metropolitan Council to assist in the purchase of this property; and, WHEREAS, a request to relinquish an interest in land within a regional park is not preferred, however, it is believed that this water line easement, which would bring city water to the property, is a better public health option than the alternative of digging a new well; and, WHEREAS, the Metropolitan Council has reviewed the request and does not object to allowing a sale of interest for a water line easement within the existing access easement area over the county park property. NOW, THEREFORE, BE IT RESOLVED, that the Washington County Board of Commissioners hereby authorizes the sale of an easement interest for a portion of property located within an access easement to the owners at 1796 Lake Elmo Avenue in the appraised amount of $1,080.00. BE IT FURTHER RESOLVED, that the Washington County Board of Commissioners hereby authorize its Board Chair and Administrator to execute on behalf of the County a Water Line Easement and any other documents necessary for the County to sell an easement interest in property legally described as follows:

EXHIBIT A All that part of Government Lot Three (3) in Section Twenty-six (26), Township Twenty-nine (29) North, Range Twenty-one (21) West. Said centerline of said Water Line easement is described as follows: All that part of Government Lot Three (3), Section Twenty-six (26), Township Twenty-nine (29) North, Range Twenty-one (21) West, described as follows: COMMENCING at the northeast corner of said Section 26; thence on an assumed bearing of South 00 degrees 08 minutes 14 seconds West along the east line of said Section 26 a distance of

284

October 4, 2016

1,519.50 feet; thence North 57 degrees 29 minutes 46 seconds West a distance of 435.48 feet; thence North 12 degrees 44 minutes 14 seconds East a distance of 189.37 feet; thence South 84 degrees 37 minutes 24 seconds West a distance of 83.93 feet; thence South 32 degrees 30 minutes 14 seconds West a distance of 8.89 feet to the POINT OF BEGINNING of the centerline to be described; thence North 32 degrees 30 minutes 14 seconds East a distance of 43.88 feet; thence North 84 degrees 37 minutes 19 seconds East a distance of 306 feet more or less to the westerly right of way line of Lake Elmo Avenue f(a.k.a. County Road No. 17) and said line there terminating.

The motion was adopted 4-0 with a Roll Call vote as follows: Ayes, Commissioners Bigham, Kriesel,

Weik, and Miron; Nays, none.

PUBLIC WORKS

Approval of Metropolitan Council Grant Agreement SG-05340 for $1,600,000 in Funding in Assist

in the Construction Costs of the Point Douglas Regional Trail and Hastings Bridge Trail System

Connection Project

Commissioner Bigham moved to adopt Resolution No. 2016-133 as follows:

METROPOLITAN COUNCIL GRANT AGREEMENTS SG-05340

WHEREAS, the Metropolitan Council is authorized by Minn. Stat. 473.301 to make grants to eligible governmental units for the purpose of regional recreation open space development in accordance with the Metropolitan Council’s Recreation Open Space Policy Plan; and WHEREAS, the State of Minnesota has allocated the $1,600,000 (the “G.O. Grant”), of State bonds to be granted to Washington County by Metropolitan Council to assist in the costs of the project; and WHEREAS, the County will design and construct pedestrian and bike trail crossings and connections linking the Washington County and Dakota County regional trail systems at the site of the new Highway 61 bridge over the Mississippi River in the City of Hastings; and NOW, THEREFORE, BE IT RESOLVED that the Washington County Board of Commissioners accepts the above titled grant from the Metropolitan Council and authorizes its County Board Chair and County Administrator to execute on behalf of the county Metropolitan Council Grant Agreement SG-05340 and any other documents necessary for completion of the grant requirements conditioned upon approval as to form by the Washington County Attorney’s office.

Commissioner Weik seconded the motion and it was adopted 4-0 with a Roll Call vote as follows: Ayes,

Commissioners Bigham, Kriesel, Weik, and Miron; Nays, none.

GENERAL ADMINISTRATION

285

October 4, 2016

Molly O’Rourke, County Administrator provided a reminder that the budget workshops following the

Board Meeting will be televised. She also reported that the Health, Safety and Wellness Event for

Washington County employees will be at 3:00 p.m. on October 4, 2016, at the Lake Elmo Park Reserve.

This event was created to increase employee engagement, employee health and well-being, and to reduce

health care costs.

COMMISSIONER REPORTS - COMMENTS – QUESTIONS

Commissioner Weik reported that she attended a meeting with members of the St. Paul Area Association

of Realtors in regards to local policy issues affecting their industry. She attended a League of Women

Voters meeting which sponsored a public candidate forum for the open seat for Washington County

Commissioner District 2. She met with South Washington Watershed District officials to preview

materials that will be presented at today’s budget workshop. She taped a candidate statement at the

South Washington Telecommunications Commission cable television studios yesterday, October 3rd, in

Cottage Grove. She reported on constituent interest in the campus renovation project in Woodbury’s

Central Park.

Commissioner Kriesel reported that he attended the Metropolitan Mosquito Control District Executive

Committee meeting in regards to the increase of rain and mosquitos this year, and the costs of mosquito

treatment. He attended the Solid Waste Management Coordinating Board meeting in regards to

comments received about the Solid Waste Management Plan.

Commissioner Bigham reported that the Friends in Need Food Shelf had its re-grand opening in a new

location. She thanked Washington County Assistant Attorney, Imran Ali, for his presentation at the sex

trafficking forum at the Cottage Grove City Hall. She attended the Recycling and Energy Board’s

Facility Tour, and reported on blue bag organics, and local reinvestment. She reported that Park High

School had its homecoming. She attended the St. Paul Park City Council Meeting in regards to the

Summit Avenue and Highway 61 interchange project. She reported that the Burlington Northern Santé

Fe Railway purchased 300 acres in Grey Cloud Island, and that there will be two open houses for public

input, one on October 18th and another on November 15th, at the St. Paul Park City Hall.

Commissioner Miron reported that he attended the Recycling and Energy Board’s Facility Tour, and

reported on the amount of manual sorting at the facilities. He attended the Metropolitan Mosquito

Control District Executive Committee meeting, and reported on the balance of treating mosquitos versus

the potential harm to pollinators, and the importance of reporting the location of bee hives to the

Department of Agriculture. He attended a Rush Line Corridor Meeting in Forest Lake in regards to bus

service from Forest Lake to St. Paul. He attended a bus tour looking at development in the City of Hugo.

He attended the Hardwood Creek Library’s 50th anniversary celebration in Forest Lake. He will be

attending a tour of the Piccadilly Square senior housing on October 4th at 5:30 p.m.

286

October 4, 2016

BOARD CORRESPONDENCE

Board correspondence was received and placed on file.

ADJOURNMENT

There being no further business to come before the Board, Commissioner Bigham moved to adjourn,

seconded by Commissioner Weik, and it was adopted unanimously. The Board meeting adjourned at

9:28 a.m.

BOARD WORKSHOP – 2017 BUDGET WITH PUBLIC HEALTH & ENVIRONMENT

The Board met in workshop session to discuss the 2017 proposed budget of the watershed management

organizations and the Washington Conservation District. No business was transacted and the public was

welcome to attend. Present for the workshop session were Commissioners Bigham, Weik, Miron, and

Kriesel. Also present were Molly O’Rourke, county staff, outside agencies, and residents.

BOARD WORKSHOP – OFFICE OF ADMINISTRATION

The Board met in workshop session to review the results of the 2016 Aquatic Invasive Species (AIS)

Prevention Aid Grants. Present for the workshop session were Commissioners Bigham, Weik, Miron,

and Kriesel. Also present were Molly O’Rourke, county staff, outside agencies, and residents.

BOARD WORKSHOP – PUBLIC WORKS

The Board met in workshop session to review the proposed 2017 Counties Transit Improvement Board

(CTIB) Grant Requests. No business was transacted and the public was welcome to attend. Present for

the workshop session were Commissioners Bigham, Weik, Miron, and Kriesel. Also present were Molly

O’Rourke, county staff, outside agencies, and residents.

Fran Miron, Board Chair

County Board

Attest:

Molly F. O’Rourke

County Administrator

287

October 4, 2016

Request for Board Action

Commissioner's Report

BOARD MEETING DATE:

October 18, 2016AGENDA ITEM NUMBER:

Department InformationORIGINATING DEPARTMENT: REQUESTOR: REQUESTOR PHONE:

PRESENTER(S): MEDIA CONTACT: MEDIA CONTACT PHONE:

Agenda Item DetailsBRIEF DESCRIPTION OF YOUR REQUEST:

AGENDA YOU ARE REQUESTING TIME ON: ARE YOU SEEKING APPROVAL OF A CONTRACT?

IS THIS MANDATED? EXPLANATION OF MANDATE:

BACKGROUND/JUSTIFICATION:

PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED?

Budget InformationFUNDING:

ApprovalsCOUNTY ATTORNEY:

RECOMMENDATIONS:COMMENTS:

COUNTY ADMINISTRATOR:


3B

Administration Alyssa Soderlund 651-430-6015

Yvonne Klinnert 651-430-6026

Approval to reappoint Jill Lucas, Afton, to the Valley Branch Watershed District to a three-year term expiring November 13, 2019.

Consent No

Yes Minnesota Chapter 103D.311 requires the County Board to appoint watershed district managers.

The County Board recommends the reappointment of Ms. Lucas, to the Valley Branch Watershed District Board of Managers.

Yes

Letter to municipalities within the Valley Branch Watershed District - 8/19/16; Legal Notice requesting applications for the opening on the Valley Branch Watershed District - 8/19/16. Letter from the City of Afton supporting reappointment.

NA

Brent WartnerApproved

Molly O'RourkeApproved



BOARD MEETING DATE:October 18, 2016

AGENDA ITEM NUMBER:

3C

Department InformationORIGINATING DEPARTMENT:

Community ServicesREQUESTOR:

Robyn DeMarsREQUESTOR PHONE:

651-430-6040PRESENTER(S): MEDIA CONTACT:

Sarah TrippleMEDIA CONTACT PHONE:

651-430-6480


Approval of new providers for 2016-2018 Group Residential Housing (GRH) Rate 2 Agreements with Skyline Inc. LLC, Minnesota Care Counseling Services, Pinnacle Services Inc. and Victory Through Faith Recovery Services.AGENDA YOU ARE REQUESTING TIME ON:

ConsentARE YOU SEEKING APPROVAL OF A CONTRACT?

YesIS THIS MANDATED?

YesEXPLANATION OF MANDATE:

Minnesota Statute 256I.04, subd. 2b states that County agencies and providers of Group Residential Housing have agreements in writing.


Washington County Community Services (WCCS) identified a need for additional supportive housing provided through Rate 2 Group Residential Housing (GRH) funding to create more housing options for individuals with disabilities receiving services through WCCS. WCCS solicited qualified applicants to apply for this opportunity through a competitive Request for Proposal (RFP) process.

Group Residential Housing (GRH) is a state-funded income supplement program that pays for room and board costs for low-income adults with a disabling condition who have been placed in a licensed or registered setting that holds a formal agreement with a county. It is mandated that each county have a contract with all providers that receive GRH funds.

The current rate for GRH is $891 per person per month for room and board and $482.84 per person per month for Supplemental Services. Individuals referred and deemed eligible by the county will receive up to this amount (may be lower based on client income) paid to the provider on their behalf by the State of Minnesota. The provider issues the payment for rent, utilities and may keep a small administrative fee.

The funds from the Supplemental Service ($482.84) will pay for support services for each individual. Services are individualized based on the needs and goals of the individual. Services may include help with transportation, arranging meetings/appointments, arranging medical/social services, medication reminders and up to a 24-hour plan of care.

To provide individuals with the most amount of choice, WCCS accepted proposals requesting to do two different types of housing models being Small Group Settings and Scattered Site Housing. The Small Group Setting model provides housing for smaller groups, ideally for 5 to 6 individuals, who may have individual or shared bedrooms depending on the home. Other spaces, such as living rooms, dining rooms, or kitchens, are shared. The Scattered Site model provides rental housing for individuals, arranged through leases with private landlords or property management companies. WCCS is requesting to contract with the providers below for the following beds and models:

Victory Through Faith Recovery Services: 10 beds to provide Small Group Site Housing Pinnacle Services Inc.: 12 beds to provide both Small Group Site Housing and Scattered Site Housing Minnesota Care Counseling Services: 10 beds to provide Scattered Site Housing

Skyline Inc. LLC: 10 beds to provide Scattered Site Housing

WCCS recommends the approval of the Group Residential Housing Rate 2 Agreements with Victory Through Faith Recovery Services, Pinnacle Services Inc., Minnesota Care Counseling Services and Skyline Inc. LLC. PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED? No


OtherEXPLANATION OF FUNDS:

GRH is funded solely by the State of Minnesota.









BOARD MEETING DATE:





AGENDA YOU ARE REQUESTING TIME ON: ARE YOU SEEKING APPROVAL OF A CONTRACT?









3D

Property Records & Taxpayer Services

Jody Moran 651-430-6102

Jennifer Wagenius 651-430-6182

Consider a resolution to approve an Application for Cancellation of Forfeiture.

Consent No

Yes MN Statute 279.34 requires the County Board to consider applications for the cancellation of forfeiture.

Property described as Outlot A, Sunwood, AKA parcel number 13.032.21.24.0027 located in Forest Lake forfeited on July 21, 2004. The property has been owned by the Town of Forest Lake since Gregory & Nancy Radefeldt deeded the property to the Town of Forest Lake in 1978. This transfer in ownership was not entered in our property records system. Since our records indicated the property was owned by a non-exempt entity a change in classification occurred making the property taxable for assessment year 1997 pay 1998 and assessment year 1998 pay 1999. The change in classification should not have happened since the property is legally owned by an exempt entity. Due to this error, taxes were not paid and the property was forfeited to the State of Minnesota on July 21, 2004. For this reason, we ask that the certificate of forfeiture be cancelled for the property described as; Outlot A, Sunwood, Forest Lake.

No

NA

Rick HodsdonApproved


Resolution Template: March 2016

BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, MINNESOTA RESOLUTION NO.

DATE October 18, 2016 DEPARTMENT

Property Records and Taxpayer Services

MOTION BY COMMISSIONER

SECONDED BY COMMISSIONER

RESOLUTION APPROVING APPLICATION FOR CANCELLATION OF FORFEITURE

WHEREAS, the following parcel has forfeited to the State of Minnesota on July 21, 2004, and WHEREAS, an Application for Cancellation of Forfeiture has been received from the department of Property Records and Taxpayer Services, and WHEREAS, the county board shall consider applications for cancellation of forfeiture under section 279.34, and THEREFORE, BE IT RESOLVED that Washington County Board of Commissioners approve the application and recommend its acceptance by the Department of Revenue. Applicant: Jody Moran, Department of Property Records and Taxpayer Services Legal Description of Property: Outlot A, Sunwood, being located in the City of Forest Lake PID# 13.032.21.24.0027 Certificate of Forfeiture Recorded: July 22, 2004 Document Number: 1147381

ATTEST: COUNTY ADMINISTRATOR COUNTY BOARD CHAIR

MIRON KRIESEL WEIK BIGHAM

YES

NO

Applicant is: County auditor Property owner Owner’s agentApp

lican

t In

form

atio

n Name(s) of applicant(s)

Mailing address of applicant

City State Zip code Phone

Application for Cancellation of Forfeiturein County

Statutes, sections 279.33 and 279.34.

(11/15)

Forf

eitu

re

Signature of county auditor County Date Phone

Sign

H

ere

Date of execution Date of recording

Pro

pert

y In

form

atio

n

Legal description of property: (attach additional sheets if needed)

Can

cella

tion

PT90

Reason for Cancellation Exemption Administrative error

Cou

nty

App

rova

l Auditor to complete this section.The County Board and county auditor of County, Minnesota, have reviewed this application for the

Dep

artm

ent

Use

Onl

y

Return application and all required attachments to: Minnesota Department of Revenue Property Tax Division Mail Station 3340 St. Paul, MN 55146-3340

Order of the Minnesota Department of Revenue

rejected. Reasons for rejection:

accepted.

All or part of the described real property is registered (Torrens): Yes No

Signature of applicant Date

Sign

H

ere

Washington

Washington County Property Records and Taxpayer Services

14949 62nd Street North, P O Box 6

Stillwater MN 55082 651-430-6175

Outlot A, Sunwood

July 21, 2004 July 22, 2004

Office of the Registrar of Titles, Washington County, MN 1147381

10-6-2016

Washington

t



BOARD MEETING DATE:





AGENDA YOU ARE REQUESTING TIME ON:

TIME NEEDED:

ARE YOU SEEKING APPROVAL OF A CONTRACT?









4A-B

Public Works Rita Conlin 651-430-4354

Jan Lucke Jan Lucke 651-430-4316

Adopt resolutions of support for Counties Transit Improvement Board (CTIB) Grant Applications .

Board

10

No

No

Final CTIB grant applications are due October 28, 2016. Staff will provide an overview of grant applications for Gateway and Red Rock Corridors and request approval for resolutions of support.

Yes

10/4/16 - Board Workshop on CTIB grants

NA

George KuprianApproved


Counties Transit Improvement Board (CTIB)Applications for 2017 Grant Approval

October 18, 2016

CTIB Guaranteed Funds to Washington County

• Additional flexibility granted to use CTIB funds for planning/pre-project development

• Washington County guarantee:– 1% of total revenue for years 2009-2010– 3% of total revenue for years 2011-2013– Local match required: 10% share

• $11.8 M in total guaranteed funds– Remaining Guaranteed Balance: $2.8 M

2

Guaranteed Grants 2009 - 2016

$602,000

$3,180,000

$390,850

$4,640,950

$2,957,200Red Rock CorridorPlanning

Newport Transit Station

Rush Line Demo BusService

Gateway Corridor AA &DEIS

Deferral Balance$11.8 M Total

3

2017 RequestRed Rock Corridor

• $135,000 Guaranteed Funds Request– Station area planning for Cottage Grove and

St. Paul Park (recommended action in Implementation Plan)

• $15,000 local match provided by Washington County Regional Railroad Authority (WCRRA)

• Total Cost of $150,000

4

2017 RequestGateway Corridor

• $225,000 Guaranteed Funds Request– Preparation for Project Development (PD),

including additional cultural resources work, PD application, request for proposals for PD

• $25,000 local match provided by 2017 Gateway Corridor Commission member dues

• Total Cost of $250,000

5

Guaranteed Grants 2009 - 2017

$737,000

$3,180,000

$390,850

$4,865,950

$2,597,200Red Rock CorridorPlanning

Newport Transit Station

Rush Line Demo BusService

Gateway Corridor AA &DEIS

Deferral Balance$11.8 M Total

6

Key Upcoming DatesDate Activity

November 7 - Grant Evaluation and Ranking System (GEARS) Meeting

Evaluate Application & AdoptRecommendation to CTIB

December 7 - CTIB Meeting Approve Grant AgreementsDecember - County Board and WCRRA Meeting

County Board Grant Agreement Approval and Assignment to WCRRA

7

Action

Approval of resolutions of support for Red Rock and Gateway Corridor CTIB grants payable in 2017.

8

Thank you

Jan Lucke

1

COUNTY BOARD OF COMMISSIONERS WASHINGTON COUNTY, MINNESOTA RESOLUTION NO.

DATE October 18, 2016 DEPARTMENT Public Works MOTION BY COMMISSIONER


RESOLUTION APPROVING THE SUBMITTAL OF AN APPLICATION TO THE COUNTIES TRANSIT IMPROVEMENT BOARD FOR GRANTS PAYABLE IN 2017 FOR

GATEWAY CORRIDOR PROJECT SUPPORT ACTIVITIES WHEREAS, the Counties Transit Improvement Board (CTIB) has authorized the 2016 Grant Solicitation Process for Grants Payable in 2017; and, WHEREAS, Washington County has been a member of the CTIB since 2008; and, WHEREAS, Washington County was guaranteed one percent of the total estimated revenue generated for each of the years 2009 – 2010 and three percent of the total estimated revenue generated for each of the years 2011-2013 to accelerate the development of its transitways; and WHEREAS, Washington County has approximately $2,957,200 remaining in guaranteed funds that have been deferred from past solicitations; and WHEREAS, the Gateway Corridor is located in Ramsey and Washington Counties, Minnesota, extending approximately 9 miles, and connecting downtown Saint Paul with its East Side neighborhoods and the suburbs of Maplewood, Landfall, Oakdale, and Woodbury; and, WHEREAS, the Gateway Corridor transitway project will provide for transit improvements in the eastern portion of the Twin Cities; and, WHEREAS, a Locally Preferred Alternative (LPA) was approved for the Gateway Corridor transitway project and adopted into the Metropolitan Council’s Transportation Policy Plan in early 2015 and is currently being amended; and WHEREAS, the Draft Environmental Impact Statement (DEIS) phase of work is underway for the Gateway Corridor and is expected to be complete in spring 2017; and, WHEREAS, the process to transition the project to the State of Minnesota as the lead agency for the Project Development (PD) phase is expected to begin in early 2017; and, WHEREAS, Washington County has identified a need to fund additional work during this transition period and throughout the year; and WHEREAS, this additional work may include internal staffing and consultant resources to support the project’s entry into PD and additional environmental coordination; and WHEREAS, Washington County is requesting a Grant from CTIB using its guaranteed funds in the amount of $225,000 to fund project support activities for the Gateway Corridor; and WHEREAS, the grant application will be matched by a $25,000 contribution from the Gateway Corridor

2

Commission through contributions from Ramsey County and Washington County, NOW THEREFORE BE IT RESOLVED that the Washington County Board of Commissioners approves the submittal to CTIB of an application for Grants Payable in 2017 in the amount of $225,000 in guaranteed funds for Gateway Corridor project support activities.

ATTEST: COUNTY ADMINISTRATOR

COUNTY BOARD CHAIR

BIGHAM KRIESEL MIRON WEIK

YES

NO



DATE October 18, 2016 DEPARTMENT Public Works MOTION BY COMMISSIONER


RESOLUTION APPROVING THE SUBMITTAL OF AN APPLICATION

TO THE COUNTIES TRANSIT IMPROVEMENT BOARD FOR GRANTS PAYABLE IN 2017 FOR STATION AREA PLANNING FOR THE RED ROCK CORRIDOR

WHEREAS, the Counties Transit Improvement Board (CTIB) has authorized the 2016 Grant Solicitation Process for Grants Payable in 2017; and, WHEREAS, Washington County has been a member of the CTIB since 2008; and, WHEREAS, Washington County was guaranteed one percent of the total estimated revenue generated for each of the years 2009 – 2010 and three percent of the total estimated revenue generated for each of the years 2011-2013 to accelerate the development of its transitways; and WHEREAS, Washington County has $2,957,200 remaining in guaranteed funds that have been deferred from past solicitations; and WHEREAS, the Red Rock Corridor is located primarily in Dakota, Ramsey and Washington County with service connections to Minneapolis, extending approximately 20 miles, and connecting downtown Saint Paul with its East Side neighborhoods and the suburbs of Newport, Cottage Grove, Saint Paul Park, and Hastings; and WHEREAS, the Red Rock Corridor transitway project will provide for transit improvements in the southeastern portion of the Twin Cities; and WHEREAS, Bus Rapid Transit (BRT) was identified the transit mode in the Red Rock Corridor as a part of Implementation Plan completed in 2016; and WHEREAS, additional station area planning was identified as a key component of the pre-2020 recommendations; and WHEREAS, the grant application will be matched by a $15,000 contribution from the Washington County; NOW THEREFORE BE IT RESOLVED that the Washington County Board of Commissioners approves the grant submittal to CTIB in the amount of $135,000 in guaranteed funds for station area planning for the Red Rock Corridor. BE IT FURTHER RESOLVED that the Washington County Board of Commissioners commits to providing its share of the local match to the grant. ATTEST: COUNTY ADMINISTRATOR COUNTY BOARD CHAIR


YES

NO



BOARD MEETING DATE:






TIME NEEDED:






FINANCIAL IMPACT:

YEAR: AMOUNT: BUDGETED:

EXPLANATION OF BUDGET CHANGES:

Approvals

5

Administration Stephanie Kammerud 651-430-6005

Molly O'Rourke Yvonne Klinnert 651-430-6026

Approve resolution accepting 2016 third quarter donations from public and private sources that have not previously been reported and approved by the County Board.

Board

5

No

Yes Minnesota Statute 375.26 and 375.27 Gifts, Acceptance.Minnesota Statute 465.03 Gifts to Municipalities (including counties).

Policy No. 2509 Gifts, Donations, and Bequests was adopted in December 2010 to establish a more efficient process for the county to accept donations, gifts, and bequests from public and private sources to enhance county programs and services. The policy delegated receipt of donations up to $1,000 to Department Heads while requiring quarterly reporting of the donations to the County Board. The attached list includes 2016 third quarter donations and gifts.The Office of Administration recommends the board adopt the resolution accepting cash donations of $1,718.54 and in-kind donations of $1,650.00 for a total of $3,368.54.

No

Levy

2016 $1,200No

Total donations for 2016 3rd quarter are $3,368.54 of which approximately $1,200 have not been budgeted.

COUNTY ATTORNEY:








DATE October 18, 2016 DEPARTMENT Administration MOTION BY COMMISSIONER


2016 3rd QUARTER DONATIONS, GIFTS, AND BEQUESTS

WHEREAS, Washington County gratefully accepts donations, gifts, and bequests from public and private sources to enhance the programs and services it provides; and WHEREAS, Any gift, donation, or bequest becomes the property of Washington County; and WHEREAS, The Washington County Board is authorized to approve donations, gifts, and bequests on a quarterly basis; and NOW, THEREFORE BE IT RESOLVED, That the Washington County Board of Commissioners does hereby approve donations and gifts for $3,368.54 for 2016 3rd quarter.

ATTEST: COUNTY ADMINISTRATOR

COUNTY BOARD CHAIR


YES

NO

2016 DONATIONS REPORT ‐ 3rd Quarter

CASH ONLY GIFTS

Date Donated by Description/Purpose Value

SHERIFF7/19/2016 City of Landfall Fish With A Cop $600.00

Sub‐Total Sheriff $600.00LIBRARY

7/21/2016Mary Pena and Kayla Seerup, Troop 57557 Park Grove Children's Section $100.00

9/8/2016 Anne and Merald Nesje Collection $50.009/16/2016 Curt and Mary Warren Books for Wildwood Collection $50.009/17/2016 Robert and Frances Eue Books for Wildwood Collection $25.009/17/2016 Rob and Jennifer Handberg Books for Wildwood Collection $25.009/24/2016 Carl, Brenda and Natalie Renalls In Memory of Jacqueline Budde $50.00

9/30/2016 Donation Box IncomeDonations Collected at Environmental Center, Oakdale, Park Grove, and Wildwood Branches $168.78

Sub‐Total Library $468.78PARKS‐HISTORIC COURTHOUSE

7/6/2016 Fitness Hike Cash Donations Historic Courthouse $41.007/6/2016 Exhibit Box Cash Donations Historic Courthouse $181.307/14/2016 Natalie Workman Wedding Jail Tour Donation $50.007/22/2016 Exhibit Box Cash Donations Historic Courthouse $19.008/10/2016 Jennifer Stockey Wedding Jail Tour Donation $50.008/15/2016 David Besta Wedding Jail Tour Donation $50.008/31/2016 Fitness Hike Cash Donations Historic Courthouse $58.469/2/2016 Becky Olson Wedding Jail Tour Donation $50.009/2/2016 Linnea Bicking Wedding Jail Tour Donation $50.009/15/2016 Ellen Schroeder Wedding Jail Tour Donation $50.009/27/2016 Tim Wessels Wedding Jail Tour Donation $50.00

Sub‐Total Parks $649.76

Total Cash Only Gifts $1,718.54

2016 DONATIONS REPORT ‐ 3rd Quarter

OTHER IN‐KIND DONATIONS

Date Donated by Description/Purpose Value

PARKS‐HISTORIC COURTHOUSE

7/14/2016 Edina Realty ‐ Stillwater Branch Ice Cream Social Event ‐ Petting Zoo Sponsorship $550.00

7/14/2016 Lift Bridge BreweryIce Cream Social Event ‐ Root Beer Keg, Tap and Cups $100.00

7/14/2016 Candyland 100 lbs Old Fashioned Candy $1,000.00Sub‐Total Parks $1,650.00

Total In‐Kind Donations $1,650.00

TOTAL 2016 3rd Qtr Donations $3,368.54



BOARD MEETING DATE:






TIME NEEDED:










9

Public Works Rita Conlin 651-430-4354

Jan Lucke and Hally Turner Hally Turner 651-430-4307

Red Rock Corridor Implementation Plan update.

Workshop

20

No

No

The Red Rock Corridor Commission has released a draft Implementation Plan with details for a phased approach to the build out of bus rapid transit in the southeast metro. Staff will review the draft phases, evaluation criteria, recommendations for bus rapid transit implementation amd provide details on upcoming Board actions.

NA

George KuprianN/A


1

Red Rock Implementation Plan Update

October 18, 2016

2

The Goal

• Implementation Plan that Outlines:– Detailed technical elements

• Service plan, stations, vehicles, etc.– Station area plans– Schedule and costs of staged investments– Partner responsibilities through 2040– Stakeholder buy-in and detailed resolutions

of support

3

Implementation Plan –Committee Structure

��

��

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Staff from Minnesota Department of Transportation, the Metropolitan Council, Metro Transit, and the cities and counties along the corridor

Staff and leaders from businesses and civic organizations along the corridor

Staff and elected officials from the cities and counties along the corridor

��

4

Bus Rapid Transit (BRT) Alignment

5

Potential BRT Phases • Frequency: 15 minutes

(30 minutes 7pm-12am)

• Span: 5am-12am

• BRT station amenities • Potential Phases:

1. To Cottage Grove without Gateway Stations

2. Add Gateway Stations3. To Hastings Depot4. Add last two Hastings Stations

6

Ridership Increase Needed to Meet Regional Target

• BRT Phase 2 (to Cottage Grove with Gateway Stations) is the best performing option in 2040

• Ridership need to increase by 33% to hit regional ridership target

• Current 2040 ridership projection is 1,800 – ridership projection needs to get to 2,400 to meet regional ridership target

77

Implementation Plan Summary• Operating and maintenance costs are not in line with other

regional transit systems • Unclear funding path for capital costs and therefore no set

evaluation process - need creative funding options• Passenger Per In-Service Hour (PPISH) (regional ridership

target) should be used to evaluate when BRT could be implemented

• Best performing BRT phase by 2040 is to Cottage Grove with Gateway Stations – this phase misses the regional target by 33%

• Utilize regular route transit as a way to monitor for when BRT could be implemented

8

Implementation Phasing/Recommendations

9

Pre-2020• Work with Metro Transit to implement all-day 30-

minute local service to Cottage Grove (Route 363)• Work with Metro Transit to maintain existing express

service• Work with Metro Transit and Hastings to determine

if express bus service (such as Route 367) or local service within Hastings is a viable option

• Work with Corridor cities and counties to update Comprehensive Plans, consideration should be given to increasing population density and employment within station areas

10

2020 to 2040• Implement comprehensive plans by focusing development

within and around station areas• If Route 363 is implemented, monitor ridership; work with Metro

Transit to identify potential service improvements to reach 1,200 passengers per day

• Assess comprehensive plan updates, demographic changes, and performance of Route 363 to determine if the Implementation Plan could be updated

• Replace Route 363 with BRT service when estimated BRT PPISH reaches 25 passengers per in-service hour (timing subject to reevaluation with updated ridership model)

• Explore extensions of BRT to Hastings and within Hastings when forecasted Hastings ridership exceeds 450 passengers per day

11

Schedule • September 22: Red Rock Corridor Commission

released draft final report for public comment • September 22-October 26: 30+ day public

comment period • October 26: Open house and public hearing on draft

final plan • Late October or November: Red Rock Corridor

Commission approves final report based on public comment

• November and December: Resolutions of Support from Commission members including Washington County

1212

Questions?

Hally Turner

Documents

***PLEASE NOTE CHANGE IN TIME*** BOARD AGENDA OCTOBER …

PLEASE NOTE CHANGE IN TIME BOARD AGENDA OCTOBER …