PMP Basic Review Concepts

Temporary

Unique

Progressively eloborated

Name 3 characteristics that define a project?

A group of related projects managed in a coordinated

fashion is a _______?

Program

The doctrine of specialization would indicate what type of organizational

structure?

Functional

Between a Project Coordinator and Expeditor,

who has more power?

Project Coordinator

What type of organizational structure exists for managing large complex projects without having

enough resources to become projectized?

Matrix Organization

Integration, Scope, Quality, HR, etc are examples of?

Project Management Processes

PDCA

Knowledge Areas

Project Life Cycles

Knowledge Areas

Someone whose interests may be positively or

negatively influenced by the project is known as ______

Stakeholder

A tight matrix is most similar to what kind of organization?

None. It simply describes proximity of team members

What are the phases for the Project Management Life

Cycle?

Initiation

Planning

Executing

Control

Closeout

If there are differences in Stakeholder requirements, in whose favor should they be

resolved?

Customer

What are some examples of General Management skills?

Leading, Controlling, Communicating, Negotiating, Problem Solving

The ability to get collective action from people with dissimilar interests is

______

Politics

A document approved by a recognized body but is not

mandatory is a _____

Standard

In what phase would team development occur?

Execution

Who should sign the Project Charter?

Senior Management

The ability to influence behavior, get people to do

things they would not otherwise do is ____

Power

A kickoff meeting should occur at which phase?

Planning

Integration is the duty of…

Project Manager

ISO, HIPPA, and OSHA are all examples of _________... Where

compliance IS mandatory

Regulations

An official capacity of power to enforce laws, exact obedience, command, determine or judge

Power

Authority

Politics

Fast Talking

Authority

What are the 6 constraints that affect all projects?

Time

Cost

Quality

Scope

Customer Satisfaction

Risk

Analysis, Design, Develop, Implement, etc are examples of?

Project Management Processes

PDCA

Knowledge Areas

Project Life Cycles

Project Life Cycles

What is the correct order or hierarchy of “Project

Management Context”?

Strategic Plan

Project

Program

Portfolio

Subproject

1

2

3

4

5

• For the next following slides identify in which phase the outputs occur

Contract Administration

Initiation

Planning

Executing

Monitoring and Controlling

Closing

Monitoring and Controlling

Administrative Closure and Contract Closure

Initiation

Planning

Executing

Monitoring and Controlling

Closing

Closing

Cost Control

Initiation

Planning

Executing

Monitoring and Controlling

Closing

Monitoring and Controlling

Request Seller Responses and Select Seller

Initiation

Planning

Executing

Monitoring and Controlling

Closing

Executing

Summarize High Level Deliverables

Initiation

Planning

Executing

Monitoring and Controlling

Closing

Initiating

Acquire and Develop Team

Initiation

Planning

Executing

Monitoring and Controlling

Closing

Executing

Risk Management and Response Planning

Initiation

Planning

Executing

Monitoring and Controlling

Closing

Planning

DAY 2 REVIEW

OPA! Organizational Process Assets

Processes

Procedures and

Historical Information

Are collectively known as?

SOW – Statement of Work

A long wordy document the buyer sends the seller.

In may be an input into the Project Charter

It it further refined in the preliminary Scope Statement and the Project Scope Statement

Constraints and Assumptions

Factors that limit the team's options such as limits on resource, budget, schedule and scope are collectively known as

What is the Major Output of Project Initiation?

The Project Charter

Name some of the major components of a Project

Charter

Formal authorization of PM and assigned authority level

Initiation of the Project

ID Business Need

Goals/Objectives

How is a Scope Statement different from a Project

Charter?

Clearly defines deliverables/services

Forms agreement w/customer

Give 2 examples of Benefit measurement methods for

project selection

Murder Board

Peer Review

Scoring models

Economic Models

Cost Benefit

Give 2 examples of Constrained Optimization

methods of Project Selection

Linear Programming

Integer Programming

Dynamic Programming

Multi-objective Programming

What is the correct sequence of events in the Integration

Process?

Develop Charter

Direct and Manage Project Execution

Develop Project Management Plan

Develop Preliminary Project Scope Statement

Monitor and Control Work

1

2

3

4

5

Integrated Change Control

6

Then close the project!

What else may occur before Project Initiation?

Needs Assessment

Feasibility Study

Preliminary Plan

Cost/ Benefit Analysis

Where would you find “expert judgement” types of people

SBU’s

Consultants

Stakeholders

Professional Groups

Industry

A deliverable oriented grouping of project components that organizes and defines the total scope of the

project is a definition for…

WBS

or Work Breakdown Structure

Key notes to know about the WBS

A graphical picture

Includes all work

Foundation for the project

Can be re-used

An output of Scope definition

What is another name for a task description designed to control what work is done and when

WBS dictionary

This is not concerned with correctness of work, like Quality

Control is. This is concerned with acceptance criteria

Scope Verification

The three steps to MBO are…

Establish Objectives

Evaluate if Objectives are being met

Take corrective action

What is the name of the most commonly used advanced

technique for gaining expert opinions?

Delphi Technique

Wednesday’s Objectives

New Teams

A little morning mental exercise

Project Cost Management

Project Quality Management

DAY 3 REVIEW

What is another common name for Activity on Node diagrams?

PDM or

Precedence Diagramming method

What are the three types of dependencies?

Mandatory

Discretionary

External

Critical Chain Method

A schedule network analysis technique that modifies the schedule to account for limited resources. It mixes deterministic and probabilistic approaches to schedule network analysis

Need Hint?Goldratt

Good Overview

What type of diagramming method uses Dummy Tasks?

AOA or ADM

Activity on Arrow or Arrow Diagramming Method

What type of Network Diagram Method uses 4 types of

relationships between tasks?

AON or PDM

The longest path on the diagram is known as …

Critical Path

How does Free Slack differ from Total or Project Slack?

Free slack: a task can be delayed without delaying the early start date of its successor (as opposed to the project completion date)

Waiting time between tasks is known as…

Lag

Considering the effects of project decisions before and after the

deliverable is what form of costing?

Life Cycle Costing

What type of costing uses a mathematical model to predict project costs using parameters

Parametric Estimating

Comparing Costs to previous projects is what form of

costing?

Analogous Estimating

What are some of the major inputs to Cost Estimating?

WBS

Network Diagram

Schedule

Historical Information

Risks

Resource Pool

What would be the major outputs to cost control?

Revisions

Updates

Corrective actions

EAC

Lessons learned

Summing all of the individual costs of all work packages defines what

estimating technique?

Bottom Up

Name two forms of Parametric Estimating techniques

Regression Analysis

scatter diagram

Learning Curve

What is the formula for SV?

EV – PVBCWP - BCWS

What is the formula for CPI?

EV

AC

What is the formula for VAC?

BAC - EAC

Which of the following to you want to be higher?

Payback Period

BCR

IRR

NPV

Payback Period

What are two forms of accelerated depreciation?

Double declining balance

Sum of the years

What is the Formula for PV?

PV =FV

(1 + r )n

Definition of quality..

Conformance to requirements

and fitness of use

Term for “continuous improvement”

kaizen

Which phase of PM is Quality Control implemented?

During Control Phase

In which phase is QA typically performed?

EXECUTION

The expectancy theory of motivation has three

components which are…

Expectancythe belief that one’s effort will result in attainment of desired performance

Instrumentalitythe belief that if one meets performance criteria, they will receive more rewards

Valence the degree one desires the potential reward

If 6 people need to communicate, how communication channels will

there be?

6 * (6-1) / 2 = 15

What is the major output to communication planning?

Communication Management Plan(what, to whom, how, when)

Who’s motivational theory looks at satisfiers and dissatisfies?

Herzberg

What is the correct order of the following steps in HR mgt?

Human Resource Planning

Acquire Project Team

Develop Project Team

Manage Project Team

1

2

3

4

What’s the difference between perks and fringe benefits?

Only some get perks

All get fringe benefits

Do want to work under theory X or Y, and why?

Y – can work with own efforts

X – authoritative, must be watched, people are incapable

What comes above the social level in Maslow’s hierarchy of

needs?

Safety

Physiological

Esteem

Self Actualization

2

1

4

5

3

What are the top 4 sources of Conflict?

Schedules

Project Priorities

Resources

Technical OpinionsAdmin Procedure, Cost, Personality

Directing is what type of leadership style?

1. Instructing others

2. Making decisions without input

3. Telling others what to do

4. Problem Solving in a group

Telling others what to do

Consultative is what type of leadership style?

1. Instructing others

2. Making decisions without input

3. Providing assistance along the way

4. Inviting ideas from othersInviting ideas from others

Consensus is what type of leadership style?

1. Instructing others

2. Problem Solving in a group

3. Making decisions without input

4. Coordinating the input of others

Problem Solving in a group

Autocratic is what type of leadership style?

1. Coordinating the input of others

2. Making decisions without input

3. Telling others what to do

4. Instructing others

Making decisions without input

Facilitating is what type of leadership style?

1. Coordinating the input of others

2. Providing assistance along the way

3. Telling others what to do

4. Problem Solving in a group

Coordinating the input of others

Coaching is what type of leadership style?

1. Making decisions without input

2. Telling others what to do

3. Instructing others

4. Problem Solving in a group

Instructing others

Supporting is what type of leadership style?

1. Coordinating the input of others

2. Instructing others

3. Telling others what to do

4. Providing assistance along the wayProviding assistance along the way

Formal is what type power?

1. Based on referring to someone higher up

2. Based on your position

3. Being the project management expert

4. Wearing a tuxedo to meeting

Based on your position

Coercive is what type power?

1. Based on your position

2. Being able to penalize

3. Being the project management expert

4. Giving a half nelson at meetings

Being able to penalize

What are the best forms of power?

1. Formal

2. Reward

3. Penalty

4. Expert

5. Referent

Reward

Expert

What is the worst?

1. Formal

2. Reward

3. Penalty

4. Expert

5. Referent

Penalty

What examples of communication blockers?

1. Noise2. Distance3. Improper encoding4. Saying “that sucks”5. Hostility6. Language7. Culture

Risk and Procurement Review

You must MEMORIZE what happens and when for Risk Management

1. Risk Management Planning

2. Risk Identification

3. Qualitative Risk Analysis

4. Quantitative Risk Analysis

5. Risk Response Planning

6. Risk Monitoring and Control

Which is/are an example(s) of an internal risk

1. Regulatory

2. New Service Packs/hotfixes

3. Environmental issues

4. Staffing

5. Martians landing

6. Poor planning

Staffing

Poor planning

Which is/are an example(s) of an External risk

1. Regulatory

2. New Service Packs/hotfixes

3. Environmental issues

4. Staffing

5. Martians landing

6. Poor planning

Regulatory

Environmental issues

Which is/are an example(s) of an Unforseeable risk

1. Regulatory

2. New Service Packs/hotfixes

3. Environmental issues

4. Staffing

5. Martians landing

6. Poor planning

Martians landing

Examples of Information Gathering Techniques include…

1. Brainstorming2. Delphi Technique3. Interviewing4. Root Cause Analysis5. SWOT (Strengths,

Weaknesses, Opportunities, Threats)

Calculating Expected Value

Scenario

Need to finish this one!

THE END!