Policies & Procedures - Bundaberg Sugar

Policies & Procedures WORKPLACE HEALTH & SAFETY

MODULE

WORKPLACE HEALTH AND SAFETY POLICIES & PROCEDURES


Bundaberg Sugar has no higher priority than safety therefore we expect that:

All workers comply with the company’s Workplace Health and Safety Policy.

Behaviour in the workplace is in line with these health and safety standards.

Breaches in safety (including fighting and practical jokes) may result in dismissal or

exclusion from Bundaberg Sugar sites.

Important Points:

All workers are responsible for safety

Safety will not be violated.

Bundaberg Sugar believes that safety considerations are included in all aspects of our

business.

All work related injuries and illnesses can be prevented.

Our goal is zero injuries.

Remember Remember


There are many important reasons for making

your workplace safe – Work Safe, Home Safe.

How do you prevent injuries?

Perform the job safely according to correct

procedures, eg using correct tools

Be aware of situations that may be harmful to you

and others, eg housekeeping

Perform a risk assessment before starting a job. Use

the Stop, Think, Act, Review (STAR) process.

Report hazards to supervisors and notify co-workers

if they are in immediate danger

Regularly participate in audits for unsafe acts and

conditions


Supervisor Responsibility

Includes reducing known risk and setting an example with safe work practices

Supervisors are responsible for a multitude of safety obligations which include

and are not limited to:

- following rules and procedures;

- identifying and rectifying hazards;

- ensuring employees are adequately trained;

- ensuring that persons who move from job to job receive appropriate

training

- action promptly any health and safety issue raised


Safety (contractors only)

A contractor who disregards the Bundaberg Sugar’s safety policy may be

directed to cease work until the contractor complies. Significant or

continued non-compliance may result in suspension or cancellation of the

contract.

A contractor and subcontractor are to ensure that their employees receive

the appropriate general and site specific workplace health and safety

inductions required by Bundaberg Sugar before commencing work.

A contractor and subcontractor must present their required certificates for

prescribed occupations and workers’ compensation, insurance and safety

policies before starting work.

.


Site Workplace Health & Safety Committee

Safety committees include the safety officer, health and safety representatives (HSR)

and managers.

Monthly meetings are held - primary function to encourage co-operation between all

persons at a worksite for improving health and safety.

Development of the site safety plan outlining annual safety tasks and reviewed to

ensure on schedule.

Issues raised through safety representatives are discussed and actioned as

appropriate

Toolbox Meetings

Conducted by supervisors to workers with an aim to deliver safety messages and

receive feedback.


Alcohol and Other Drugs

Actions or judgement are impaired by the use of alcohol or other drugs.

Your safety and the safety of co-workers is at risk in these situations.

All workers are prohibited from reporting to work in a condition impaired by the

consumption of alcohol or other drugs.

All workers are prohibited from consuming or possessing alcohol or other drugs

during their hours of work including meal breaks and rest pauses.

Random screening can be conducted at any time according to the process outlined in

the BSL\HS\P00001 Fit for Work Procedure.

Workers found to be under the influence of alcohol or other drugs may result in

dismissal or exclusion from Bundaberg Sugar sites.


Fatigue and Working Hours

It is the company’s preferred option that workers in operational roles do not work in

excess of 60 working hours in any one week (ie 7 day period)

Hints for shiftworkers:

- Set good sleep habits, 7 to 8 continuous hours per day

- Exercise regularly

- Maintain a good diet

- Be aware of fatigue after the shift is over, especially while driving home

- Keep your mind active

- Contact others on the same shift regularly and stay alert


No Smoking

Smoking is not permitted in company areas defined as ‘No Smoking’ due to:

- highly flammable material eg

bagasse (cane fibre) and fuel

- for hygiene reasons

The Millaquin Mill and Refinery has a strict no smoking policy on the entire site.

No smoking areas at other sites are identified with signage and/or written

communication. If unsure please ask your supervisor.

Bagasse


Road Safety

Drivers of all vehicles and mobile plant must hold the required current licence or

certificate.

Road rules on company sites are no different to laws on regulated roads so speed limits

and signage must be followed.

When driving company vehicles on regulated roads, fines are the responsibility of the

driver.

All loads must be tied down in accord with traffic regulations. Instructions can be found

in BSL/HS/L00001 Workplace Health and Safety – Policies Procedures & Rules.

Copies are available at sites. See your supervisor.


Injury Management

In the event an injury is sustained first aid is available from a first aid officer.

First aid officers are to contact the worker’s supervisor immediately.

Where an injury is beyond treatment by site first-aiders the worker is

accompanied by a supervisor to a medical practice or after hours facility or if

necessary call an ambulance.

A pink S2 incident investigation form is required to be completed within 24 hrs by

the person involved in the incident and their supervisor.

Health Assessment

Bundaberg Sugar has a program in place where a worker may be asked to

undergo a health assessment to confirm whether the worker is physically /

psychologically capable of performing the inherent duties of their role.

.


Asbestos

Asbestos is a hazardous material that poses a risk to health by inhalation if

the asbestos fibres become airborne.

Precautions must be taken and appropriate procedures followed including:

- Be aware of buildings where walls, floors are labelled as containing

asbestos

Follow these steps in the event of suspected presence of or damage to

asbestos containing material (ACM):

- The person immediately stops the task he/she is working on and notifies

his/her supervisor of the situation;

- The area of the suspected or damaged ACM is barricaded and signs

erected to prevent unauthorised entry to the area.

.


Hazardous Chemicals

All sites have safety data sheets (SDS) for all chemicals which provide advice on

eg correct handling, usage and health affects.

Protective equipment, such as face shield, goggles, rubber gloves and suitable

clothing must be worn when handling chemical products as indicated on the

SDS.

Before using chemicals check the location and operation of the nearest

emergency shower.

For emergency treatment wash the affected area with lots of cold water then

seek first aid

When dissolving caustic soda or diluting acids, always add the chemical to cold

water. NEVER add these chemicals to hot water or add water to the chemical.

.


Compressed Air

Compressed air can cause serious health effects if used incorrectly.

When using compressed air on the job please note:

- It must not be directed towards another person

- Do not use it for cleaning clothing or on exposed parts of the body

- Eye protection must be worn

- A correct low-pressure fitting is to be used when cleaning

with compressed air.

.


Earthworks and Excavations

Work conditions relating to excavations must be followed as required by

current safety legislation.

Before starting any earthworks / bridging civil engineering program,

immediate and surrounding areas must be checked for buried electrical /

telephone cables, pipework or other services by contacting Dial Before

You Dig.

A Safe Work Permit or Work Plan must be completed prior to starting

work.

Area of earthworks / excavations must have barriers or hazard warnings

that are highly visible.

.


You have now completed the first training segment for this module.

Please complete assessment questions 1 to 5.


Electrical Equipment and Installations

Prior to use, workers must conduct a visual examination of all electrical equipment

in the workplace including portable tools, electric welding equipment. Electrical

tools must be tagged with date of inspection and details of next test due.

Only company authorised and certified personnel may use these electrical tools.

Unauthorised use will result in a dismissal notice.

If a defect is found place a completed ‘Out of Service’ tag on the equipment and

contact a supervisor.

Every part of the body is at risk from electric shock. It may cause anything from

mild surprise to death.

Low voltage can be just as dangerous as high voltage.

All electric shock injuries will be reviewed by a medical practitioner due to the

possibility of delayed arrhythmias, neurological or internal injuries.

.


Electrical Safety

Only authorised persons may repair electrical equipment.

Substations and switchboards are out of bounds to all unauthorised personnel.

Unauthorised personnel are not to interfere with electrical equipment.

If equipment is damaged, DO NOT use, place an “Out of Service” tag on the

equipment and report it to a supervisor. This applies also to equipment that has

an out of date test tag.

Electrical tools must be tagged with date of inspection and details of next test

due.

All single phase and 3 phase outlets up to 20 amps need to be protected by a

safety switch. If using a portable safety switch, this should be tested before use

by using the test button. It must be an earth leakage device - a circuit breaker

alone is NOT sufficient.


Electricity safety (cont’d)

No electrical activity is allowed in a hazardous area. An area is considered

hazardous if an explosive atmosphere is present or may be present, for

example sugar dust, hazardous gases.

Live Electrical Work: No work shall be performed in direct contact with live

electrical conductors or exposed live parts.

Electrical work that requires indirect contact is to be performed by licensed

electrical workers and the work carried out according to the current Electrical

Safety Act and Regulation.

Explosive Powered Tools: Only company authorised and certified personnel

may use these tools. Unauthorised use involving these tools could lead to

dismissal.


Fire and Emergency Procedures:

Emergency fire evacuation drills and confined space rescues are

periodically held at all relevant sites.

The person noticing fire is to report the event immediately

to any other person in the immediate area so that he/she can

raise an alarm to call emergency services.

- If no person is available, then the person noticing

the fire is to raise the alarm

- Under no circumstances will one person combat a

fire without the alarm being raised first.

Further information on evacuation procedures will be

given at the site specific induction.


Please watch the video on Fire Safety


Personal Protective Equipment (PPE)

Required to be worn in designated areas, for example:

- Safety helmets inside factories, the surrounds and cane railways (as

necessary)

- Safety glasses, prescription spectacles or high impact face shields

- Hearing protection in high noise environments

- High visibility clothing in areas that interact with vehicles, locomotives and

other mobile plant

- Welding: Goggles shade 5 lenses, respiratory protection, jackets, gloves,

spats.

- Sun protection including sunscreen and appropriate clothing and hats

required when working outdoors

If you are unsure of the appropriate PPE for the job, check with a supervisor.


Mobile Phones

Personal mobile phones and other

listening devices are a distraction to

work and safety and are not allowed

during work hours.


Safety Audits

Regular safety audits are conducted by various people to identify areas for

improvement as well as positives.

However everyone is encouraged to monitor their work environment and report unsafe

acts. One way is using the Stop Think Act Review (S.T.A.R.) audit booklets available

from supervisors.


Risk Assessment

Risk assessment is a formal approach to determine the significance of a risk

by using a risk calculator or chart as below. This chart is included in the

S.T.A.R. audit booklet given to each employee and available from your

supervisor.

Consequences

Likelihood Major Severe Moderate Minor Negligible

almost certain Expected in most circumstances

several times or more per year

1A Extreme

2A Extreme

3A High

4A High

5A High

likely Will probably occur in most circumstances - once every year

1B Extreme

2B High

3B High

4B High

5B Moderate

possible Could occur at some time

once every two to five years

1C High

2C High

3C Moderate

4C Moderate

5C Moderate

unlikely Not expected to occur once every five or more years

1D High

2D Moderate

3D Moderate

4D Moderate

5D Low

rare Exceptional circumstances only

once every 20 or more years

1E Moderate

2E Moderate

3E Moderate

4E Low

5E Low


Safe Work Permits

A system of Safe Work Permits operates at each worksite. Details can be

found in the Safe Work Permit System Procedure BSL/HS/P00018 that is

available from your supervisor.

Use of a Safe Work Permit includes but is not limited to:

- Entry into a confined space

- Hot work (welding, flammable substances etc.)

- Excavations

- Group isolations

- Electrical work


Working at Heights

Where work involves the risk of a fall it must be carried out on the ground

or on a solid construction (refer to WHS Act Regulation 78) to reduce the

risk. If this cannot be achieved, then there are specific requirements which

need to be followed to minimise the risk of a fall in the following order:

a) Use of fall prevention devices, if this is not reasonably practicable a

b) Work positioning system; or

c) If it is not reasonably practicable to comply with a) or b) then a fall

arrest system (harness).


Working at Heights (cont’d)

The use of a harness is compulsory when working from dog boxes and

elevating work platforms including travel towers, boom lifts or cherry

pickers.

Workers must be licensed when operating boom-type elevating work

platforms with a boom length of 11 metres or more.

For elevated work platforms less than 11 metres the operator must be

trained and instructed in safe use operating procedures for the equipment

including emergency rescue.


Ladders

Before use all ladders must be:

- Inspected for damage and defects to be reported to a supervisor

- Load limit checked

- Placed at correct slope – 1 metre out for every 4 metres of unsupported height

- Secured so that they cannot move when in use

Timber ladders are not to be used. Do not use aluminum ladders for electrical work.

12mm diameter hemp rope is the minimum to be used to tie off ladders.

Ladder rungs MUST NOT be used to support scaffolding planks.

Workers using ladders are not permitted to work from the top two rungs.

Trestle and step ladders must be fully open before use and do not work off the top

rung.


You have now completed the training segment for this module.

Please complete the assessment questions 6 to 10.

TRAINING ASSESSMENT QUESTIONS - WH&S - Policy and Procedures

DO NOT WRITE ON THIS QUESTION SHEET. Please complete the questions by providing your answers on the answer sheet provided.

Question 1 - Who is responsible for safety? A All persons at the workplace. B The Safety Officer. C Workplace Health and Safety Representative. D Site Manager or Superintendent. Question 2 - How can you contribute to preventing injuries? A Don’t perform the job and get someone else to do it for you? B Do the best you can and hope you don’t get injured? C Perform the job safely according to correct procedures, eg. Using correct tools. D None of the above. Question 3 - How can you contribute to preventing injuries? A Perform the job safely according to correct procedures, eg. Using correct tools. B Perform a risk assessment before starting the job. Use the Stop, think, Act, Review (STAR process). C Report Hazards to supervisors and notify co-workers if they are in immediate danger. D All of the above. Question 4 - Participating in regular audits to identify unsafe acts and conditions will help prevent injuries? TRUE FALSE Question 5 - What is the word STAR short for? A Stop, Think, Act, Review. B Stop, Think, Act, Repeat. C Start, Think, Act, Review. D Stop, Think, Apply, Repeat.

Question 6 - Contractors and sub-contractors must supply certificates for prescribed occupations, insurance documents and safety documents and safety policies before they start work for Bundaberg Sugar Ltd? TRUE FALSE Question 7 - Which of the following statements apply to Bundaberg Sugar work sites? A The consumption and possession of drugs and alcohol is not allowed at the workplace. B Employees and other workplace participants are not to report in a condition impaired by the consumption of alcohol and other drugs. C The consumption and possession of drugs and alcohol is not allowed during meal breaks and rest pauses. D All of the above. Question 8 - When working shifts it is helpful to …. A Be aware of fatigue even after the shift is over. B Establish good sleeping habits, maintaining a good diet and exercise regularly. C Keep an active mind and contact others on the shift regularly. D All of the above. Question 9 - Many areas and sites across Bundaberg Sugar are designated No smoking areas. If you are unsure if the area is a designated as a No Smoking area what should you do? A Ask a colleague. B Ask a supervisor. C Report it to a Safety Representative and have them ask the question at the next Safety Committee meeting. D None of the above. Question 10 - If you are the driver of a vehicle or item of mobile plant you must …. A Hold a valid license. B Comply with all speed limits and road signs. C Pay your own fines if received. D All of the above.

Documents

Policies & Procedures - Bundaberg Sugar