Policy and Services Committee - Nillumbik Council · Policy and Services Committee minutes 10 May 2016 1 Nillumbik Shire Council Minutes of the Policy and Services Committee Meeting

Policy and Services Committee held at the Civic Centre, Civic Drive, Greensborough on Tuesday 10 May 2016.

Minutes

Stuart Burdack Chief Executive Officer

Wednesday 11 May 2016

Distribution: Public

Civic Drive, Greensborough PO Box 476, Greensborough 3088 Telephone 9433 3111 Facsimile 9433 3777 Website www.nillumbik.vic.gov.au Email [email protected]

http://www.nillumbik.vic.gov.au/

mailto:[email protected]

Policy and Services Committee minutes 10 May 2016

Nillumbik Shire Council

Contents

1. Welcome and apologies 1

2. Disclosure of conflicts of interest 1

3. Confirmation of minutes 1

4. Policy and Services reports 2

PS.014/16 Arts Advisory Committee (Acquisition and Strategy) Membership 2

PS.015/16 Nillumbik Planning Scheme Amendment C81 Significant Landscape Overlay 3

PS.016/16 Civic Drive Precinct Development: Draft Community Facilities Upgrade Masterplan 7

5. Supplementary and urgent business 10

6. Confidential reports 10


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Nillumbik Shire Council

Minutes of the Policy and Services Committee Meeting held Tuesday 10 May 2016. The meeting commenced at 7pm.

Councillors present: Cr Anika Van Hulsen Bunjil Ward (Chairperson) Cr Meralyn Klein Blue Lake Ward Cr Michael Young Edendale Ward Cr Peter Perkins Ellis Ward Cr Ken King Sugarloaf Ward Cr Bronnie Hattam Swipers Gully Ward (Mayor) Cr Helen Coleman Wingrove Ward

Officers in attendance: Stuart Burdack Chief Executive Officer Andrew Port General Manager Corporate Services Ransce Salan General Manager Environment and Planning Conal Creedon General Manager Infrastructure Services Adrian Cully Acting General Manager Community and Leisure Naomi Paton Manager Leisure and Social Infrastructure Chad Griffiths Manager Strategic and Economic Planning Joanne Hammond Coordinator Communications Nadine Wooldridge Coordinator Community Leisure Karen Bayly Senior Strategic Planner

1. Welcome and apologies

Nil apologies

2. Disclosure of conflicts of interest

Nil

3. Confirmation of minutes

Confirmation of minutes of the Policy and Services Committee Meeting held on Tuesday 12 April 2016 and the Special Meeting of the Policy and Services Committee held on Wednesday 13 April 2016.

Motion

Cr Ken King Cr Michael Young

That the minutes of the Policy and Services Committee Meeting held on Tuesday 12 April 2016 and the Special Meeting of the Policy and Services Committee held on Wednesday 13 April 2016 be confirmed.

CARRIED


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4. Policy and Services reports

PS.014/16 Arts Advisory Committee (Acquisition and Strategy) Membership


Manager: Adrian Cully, Acting General Manager Community and Leisure

Author: Michelle Zemancheff, Coordinator Arts and Cultural Services

Summary

The Arts Advisory Committee (Acquisition and Strategy) provides important advice to Council on the implementation of the Cultural Plan 2011-2017 and curation of the Nillumbik Shire Art Collection. In response to the recent retirement of members of the committee, the Ordinary Meeting of Council on 23 February 2016 endorsed the advertisement for expressions of interest to replace the vacant positions of the committee.

Seven expressions of interest were received and will make for a diverse advisory committee, in addition to the five existing members.

To enable all applicants to be a member of the Arts Advisory Committee (Acquisition and Strategy), the Terms of Reference have been amended from a ten community representative membership to twelve community representatives.

Motion

Cr Helen Coleman Cr Bronnie Hattam

That the Committee (acting under delegation from Council):

1. Recommends the Terms of Reference for the Arts Advisory Committee (Acquisition and Strategy) be amended to include twelve community representatives, together with a Councillor representative to act as Chair.

2. Endorses the following seven applicants as new members of the Arts Advisory Committee (Acquisition and Strategy) in addition to the five existing members:

a) Matt Blackwood

b) Amanda Gibson

c) Brian Gilkes

d) Karena Goldfinch

e) Barbara Joyce

f) Amanda Saini

g) Peter Wegner

3. Thanks the seven applicants and five existing committee members for their interest and commitment to Arts and Culture in the Shire of Nillumbik.

CARRIED


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PS.015/16 Nillumbik Planning Scheme Amendment C81 Significant Landscape Overlay

File: 40/11/086


Manager: Ransce Salan, General Manager Environment and Planning

Author: Chad Griffiths, Manager Strategic and Economic Planning

Summary

This report discusses the recommendations of the independent planning Panel that considered Amendment C81 to the Nillumbik Planning Scheme and recommends that the Committee hear from submitters in respect to the Panel’s recommendations before deciding whether to adopt or abandon Amendment C81 at the May Ordinary Meeting of Council.

The amendment proposes to implement the findings of the Shire of Nillumbik Landscape Character Assessment, 2009 and the Green Wedge Management Plan 2010-2025. It sets out detailed guidance for responsive design, siting and style of development. Specifically it introduces seven schedules to the Significant Landscape Overlay and makes consequential minor administrate changes.

Amendment C81 was placed on public exhibition from 10 April to 29 May 2015. A total of 172 submissions were received. Approximately half of the submissions are supportive or make suggestions about matters of detail. The other half of the submissions oppose the amendment. A quarter of the submissions are not supportive towards the planning system or Council.

A planning panel considered Amendment C81 in February 2016 and has since released its report at Attachment 1, and is supportive of the Amendment:

‘The Panel agrees with Council that the Amendment is soundly based on well researched strategic planning and that Council has completed an extensive and very thorough planning process leading to the preparation of Amendment C81. The Panel commends the Council for a generally sequential and logical planning framework that has led to the preparation of the Amendment.

The Panel agrees that it is good planning for Council to pursue Significant Landscape Overlays as an effective way of introducing targeted planning controls for these areas.’

In its report, the Panel recommended that the Amendment be adopted as exhibited, subject to changes, which are reflected in the drafting of the Panel’s preferred version of each Schedule as presented in Appendix D to the Panel report.

The Committee now has an opportunity to hear from submitters to the Amendment about their views on the recommendations of the Panel, before deciding whether to adopt or abandon Amendment C81 at the May Ordinary Meeting of Council.

Speakers

The following people addressed the Committee with respect to the item:

1. Dr Greg Bailey




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2. Fred Bauer

3. Keith Nation

4. Colleen Hackett on behalf of herself and her husband

5. John Huitt on behalf of himself and his wife

6. Rhonda Huitt on behalf of herself and Noel Huitt

7. Anthony Mendola

8. Karen Egan

9. Karen Egan on behalf of P and J Kirkpatrick, J and K Graham, D and C Jones, D and M Blackley, D Martin, K Jeffries, J and D Cloke, T Cloke and M Fogarty, C Cloke and T Medwin, T Cloke and R Panozza and approximately 980 members of the Nillumbik PALs Group whose names can be provided if required.

10. Rob Bassett-Smith on behalf of 20 Bourchiers Road, Kangaroo Ground

11. Rob Bassett-Smith on behalf of 40 Bourchiers Road, Kangaroo Ground

12. Gerald Acquaviva on behalf of himself and Maria Acquaviva

13. David Sharpe

14. David Sharpe on behalf of Jan Sharpe

15. David Sharpe on behalf of Chris Sharpe

16. Cath Giles on behalf of Nillumbik Horse Action Group

17. Max Parsons on behalf of Eric and Pat Floberg

18. Max Parsons

19. Kaye Coghlan

20. Bob Mayes

21. Narelle Campbell – before addressing the Committee, Narelle declared a perceived conflict of interest as she is obligated to do under the Victorian Public Sector Code of Conduct as an employee of the Department of Health and Human Services.

22. Esther Caspi

23. Esther Caspi on behalf of Adjungbilly Pty Ltd

24. Esther Caspi on behalf of Gila Schnapp

25. Esther Caspi on behalf of other landowners

26. Greg Johnson on behalf of Friends of Nillumbik

27. Carlotta Quinlan on behalf of Eltham Gateway Action Group

28. John Gedye

29. Brian Murray

30. Brian Murray on behalf of Nillumbik Ratepayers Association

31. Brian Murray on behalf of Lindsay Brain




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32. Brian Murray on behalf of Anne Stoneman

33. Mary McDonald

34. Mary McDonald on behalf of Elizabeth Murray

35. Damian Crock

36. Damian Crock on behalf of Heather Traeger

37. Richard Butler

38. Graham Clarke

39. Gail Daniel

40. Simon Gough

41. Kahn Franke

Motion to extend the meeting time

In accordance with the Meeting Procedure Local Law, Clause 2.1, an Ordinary or Special Committee must not continue after 10.30pm unless a majority of Councillors present vote in favour of the meeting continuing.

At 10.20pm the following motion was moved:

Motion

Cr Michael Young Cr Bronnie Hattam

That the meeting of the Policy and Services Committee continue beyond 10.30pm, and that the Planning Committee meeting commence following the Policy and Services Committee meeting.

CARRIED

Speakers continued

42. Nick McCormack

43. Len Renouf

44. Lynlee Tozer

Motion

Cr Meralyn Klein


1. Receives and notes the report of the independent Panel for Nillumbik Planning Scheme Amendment C81.

2. Notes the presentations to the Policy and Services Committee.

3. Abandons Amendment C81.

LAPSED NO SECONDER

The Chair advised that this Motion was ultra vires (i.e. beyond the Committee’s legal power or authority).




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Motion

Cr Michael Young Cr Bronnie Hattam




3. Notes that a report will be presented to the Ordinary Meeting of Council to be held on 24 May 2016, which considers the recommendations of the Panel and the presentations to the Policy and Services Committee.

Amendment

Cr Peter Perkins Cr Meralyn Klein

That a point 4 be added to the Motion as follows:

4. Includes in the report to the Ordinary Meeting of Council a recommendation to abandon Amendment C81.

LOST

Cr Meralyn Klein called for a division: For: Crs King, Klein and Perkins. Against: Crs Coleman, Van Hulsen, Young and Hattam.

Substantive Motion




3. Notes that a report will be presented to the Ordinary Meeting of Council to be held on 24 May 2016, which considers the recommendations of the Panel and the presentations to the Policy and Services Committee.

CARRIED

Cr Meralyn Klein called for a division: For: Crs Coleman, Van Hulsen, Young and Hattam. Against: Crs King, Klein and Perkins.

Following the vote on item PS.015/16, there was a pause in the meeting to allow the large number of presenters to leave the gallery.


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PS.016/16 Civic Drive Precinct Development: Draft Community Facilities Upgrade Masterplan

File: 80/18/009


Manager: Adrian Cully, Acting General Manager Community and Leisure

Author: Nadine Wooldridge, Coordinator Community Leisure

Naomi Paton, Manager Leisure and Social Infrastructure

Summary

The Civic Drive Precinct – Concept Development Plan 2011 identifies the need to develop a masterplan for the design and construction of community facilities across the open space precinct to help guide investment in recreation facilities which better accommodates use by the local community.

The development of the Masterplan has been completed through engagement with the local community to ensure the proposed plan responds to their current and future needs.

The Civic Drive Precinct Development – Draft Community Facilities Upgrade Masterplan Executive Summary (draft Masterplan) (Attachment 1) provides an overview of the enhancements and developments which will facilitate improved use and enjoyment by the local community and current user groups at Civic Drive. It also provides a summary of the themes and considerations identified during the consultation process.

The draft Masterplan recommends an investment of $794,000 in the short term to provide significant improvements to the community facilities. The implementation of the Masterplan has been identified in Council’s Major Projects Plan in 2017-2018.

The draft Masterplan identifies a longer term vision and recommendations for the site. Some recommendations will be further considered through the Masterplan for the Diamond Valley Sport and Fitness Centre proposed for 2016-2017.

Council released the draft Masterplan for broad community consultation between 28 October 2015 and 24 November 2015.

This report provides an overview of the consultation process and the 28 submissions received.

It is recommended that Council receive the submissions and presentations at the Policy and Services Meeting ahead of considering the adoption of the draft Masterplan at the May Ordinary Meeting of Council.

Speakers

The following people addressed the Committee with respect to the item:

1. Dr Svetlana Ryzhikh

2. Dianne Brooker on behalf of Grant Brooker

3. Dianne Brooker

4. Brian Murray on behalf of Nillumbik Ratepayers Association




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Recommendation


1. Considers the comments received through the consultation process

2. Acknowledges the submissions and presentations on the Civic Drive Precinct Development – Draft Community Facilities Upgrade Masterplan.

3. Receives a further report at the Ordinary Meeting of Council in May 2016.

Motion

Cr Meralyn Klein Cr Ken King


1. Considers the comments received through the consultation process.


3. Receives a further report at the Ordinary Meeting of Council in May 2016 that includes the retention of the existing outdoor performing arts centre building until such time as a replacement facility can be built.

Amendment

Cr Peter Perkins Cr Meralyn Klein

That a point 4 be added to the Motion as follows:

4. Initiates the process to rezone the area covered by the Civic Drive Precinct Masterplan to Public Park and Recreation Zone, and appropriately name the precinct through a process involving the community.

CARRIED Cr Meralyn Klein called for a division: For: Crs King, Klein, Perkins and Young. Against: Crs Coleman, Van Hulsen and Hattam.

Substantive Motion


1. Considers the comments received through the consultation process.


3. Receives a further report at the Ordinary Meeting of Council in May 2016 that includes the retention of the existing outdoor performing arts centre building until such time as a replacement facility can be built.




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4. Initiates the process to rezone the area covered by the Civic Drive Precinct Masterplan to Public Park and Recreation Zone, and appropriately name the precinct through a process involving the community.

CARRIED

Cr Meralyn Klein called for a division: For: Crs King, Klein, Perkins and Young. Against: Crs Coleman, Van Hulsen and Hattam.


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5. Supplementary and urgent business

Nil

6. Confidential reports

Nil

The meeting closed at 12.02am.

Confirmed: _______________________________

Cr Anika Van Hulsen, Chair

Documents

Policy and Services Committee - Nillumbik Council · Policy and Services Committee minutes 10 May 2016 1 Nillumbik Shire Council Minutes of the Policy and Services Committee Meeting