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Structure
• Thanks
• The Problem: – Retrospective conversion of finding aids
• Project:– What?, Who?, How?
• Presentation
Finding Aids
15%
85%
ANALOGDIGITAL
History• Metadata – new term for archivists• Meetings, Seminaries etc.
– Polish Archivists seminary on metadata (22 05 2001)– EAD - MAGIC WORD OR TERROR by prof. PETER
HORSMAN; Amsterdam, Archiefschool (11 05 2002)– [4 days in June 2002 in Archiefschool Amsterdam (HWs)]– Web page (end 2002)– „DELOS” x 2 (spring 2003)
• Polish seminary on EAD (23.01.2003 and 07.03.2003)• International seminary on EAD (24-25.04.2003)
– Publication of papers along with RLG Best Practice Guidelines for EAD (fall 2003)
– [E-mailing prof. Daniel Pitti (HWs 2002-2004)]
Introduction of ISAD(G)
• ISAD(G)– Translation, version I (1995)– Translation, version II (2004)
• www.archiwa.gov.pl/agad/
– RLG Best Practice Guidelines for EAD
Crown Chancery Public Register – Metrica Regni
• The most important records of kings’ administration – kings’ chancellery – form the middle of the 15th till the end of the 18th century
• 790 chancellery books with records of permanent legal value. From the first half of the 16th century 30 thousands records in 90 books.
Project
• Phases:– Database (for archival inventories: files and items)
– Introductions in electronic formats
– Combining *.dbf + *.doc. into *.xml
• People:– Students from Warsaw and Kraków (input)
– Cooperation with „labour offices” (input)
– Archivists (control)
Project• Further:
– Collaboration with Jagiellonian University in Cracow• Abstracts of records from the 17th century books in Polish
– Sumariusz Metryki Koronnej. Seria Nowa
– Two parts around 750 records (abstracts).
– 16th century data (input)• Matricularum Regni Poloniae Summaria (1907-1999)
– In all six parts edited so far are more than 41 thousands records (abstracts) in Latin.
– What about the images?
Technology
• What one could find on LOC:http://www.loc.gov/ead/ead.html– EAD DTD (version 2002)– EAD Tag Library (version 2002)– Examples (version 2002)– XSL (for the 1st version, 1998) – Michael J. Fox, ”The EAD Cookbook” (for the
1st version)
Technology
• My Tool – „Pajączek” – „little spider”– Polish HTML editor
THE ROAD - cobblestones• From database (ISAD) export do XML <c01>• Corrections and adjustment to EAD structure
– structure of the fonds (an example): • <c> or <c01 level = "series"> • <c02 level = "file"> • <c03 level = "item">
• General descriptive information in electronic format from introduction to <archdes>– (what to do if they are missing?)
• Validation and corrections (in loop)– xmlvalid by Elcel Technology Ltd (Free ware)
• Adding *.xsl www
HOW?
<archdes>
<c>
EAD(in XML)
INTRODUCTION(*.TXT; *. DOC)
DESCRIPTION OF EACH ITEM
(*.DBF)
INVENTORY
Are we (in Poland) ready for EAD ?
• Intellectually: In general
In particular • ”Human factor”
• Technically:Software
Polish web site with EAD
presentation
http://www.archiwa.gov.pl/agad/pomoce/MKInw.xml
