Port Neches-Groves ISD Special Meeting Friday, September 26, 2008 1:00 PM

Closed Session

If, during the course of the meeting, discussion of any item on the agenda should be held in closed meeting, the Board will conduct a closed meeting in

accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Before any closed meeting is convened, the presiding officer will

publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Port NechPort NechPort NechPort Necheseseses----Groves Independent School DistrictGroves Independent School DistrictGroves Independent School DistrictGroves Independent School District

Called Meeting of Board of Trustees September 26, 2008 1:00 PM Administration Building

1. Call to Order and Establishment of Quorum

2. Report: Status of PNGISD Facilities and Services 3

3. Report: Status of Stadium Construction 20

4. Consider Approval of an Emergency Declaration 21

5. Consider Approval of Providing Breakfast and Lunch Meals for Employees for Eight School

Days

23

6. Consider Approval of Waiver of Instructional Days Due to Hurricane Ike 24

7. Consider Approval of Resolutions for Compensation of Employees During Period of

Evacuation Due to Hurricane Ike

26

8. Consider Approval of Resolutions for Compensation of Employees During Period of

Evacuation Due to Hurricane Gustav

31

9. Adjournment

Port Neches-Groves Independent School District

Board Document

MEETING DATE: September 26, 2008 AGENDA ITEM: Report: Status of PNGISD Facilities and Services Frank Wilson will report on Hurricane Ike damages and district recovery efforts. Please note the following code on the attached campus damage reports: P. Repair I.P. = Permanent Repair In Progress Recommendation: No recommendation, information only. Resource Personnel: Dr. Lani Randall, Superintendent Frank Wilson, Director of Facilities Management and Maintenance

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TIMELINE OF DISTRICT RECOVERY

1) Initial damage survey of exterior of buildings started and completed on 9/13/08 2) Room by room walk through of entire district stated and completed on 9/14/08 3) Restoration company here to assess damage with me on 9/14/08 4) Glass company here to assess broken windows on 9/15/08 5) Tree clean up company here to assess tree damage on 9/15/08 6) Preschool clean started as of 9/15/08 7) Started moving food stuff from small freezers to H.S. freezer on 9/15/08 8) Started and completed food stuff clean out of coolers on 9/15/08 9) GMS clean up started on 9/16/08 10) Cooler and freezer cleaning and sanitizing started on 9/16/08 11) Emergency roofing started at West Groves, High School, Woodcrest & PNMS on

9/16/08 12) Started boarding broken windows on 9/16/08 13) Started and completed clean up of Taft main building 9/16/08 14) Woodcrest clean up started and completed on 9/16/08 15) Started temporary covering of damaged roof penetrations on 9/16/08 16) Started clean up of G.E. 9/16/08 17) Complete moving food stuff from small freezers to High School freezer on

9/17/08 18) H.S. clean up started on 9/17/08 19) PNE clean up started and completed on 9/17/08 20) Tree clean up started at GMS on 9/17/08 21) PNMS clean up started on 9/17/08 22) Temporary roof started at PNMS dining room building on 9/17/08 23) Turned water back on at PNE and Van Buren on 9/17/08 24) Completed temporary covering of damaged roof penetrations on 9/18/08 25) Completed temporary covering of coping on G.E. roof top dog houses 9/18/08 26) Turned water on at Taft 9/18/08 27) Started and completed clean up of Van Buren 9/18/08 28) Started clean up of Taft gym 9/18/08 29) Bought material to build wall in room C-5 at GMS 9/18/08 30) Started sanding carpet glue on floor in room C-5 at GMS 9/18/08 31) Found wet sheetrock in PNMS woodshop and told restoration company to remove

it 9/18/08 32) Completed clean up of High School 9/18/08 33) Started and completed clean up of GMS portable building 9/18/08 34) Completed clean up of G.E. 9/18/08 35) All broken windows at High School replaced 9/18/08 36) Started and completed repair of window wall system in room C-4 at GMS 9/18/08 37) Roof debris picked up at PNMS 9/18/08 38) Roof debris picked up at bank 9/18/08 39) Started sanitizing dressing rooms 9/18/08 40) Tree clean up completed at GMS 9/18/08 41) Started replacing broken windows at PNMS 9/18/08

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42) POWER ON AT RIDGEWOOD 9/19/08 43) Powered up chillers at Ridgewood to heat oil 9/19/08 44) Turned on all D.X. and gas pack units at Ridgewood to start drying the building

9/19/08 45) Turned on chillers at Ridgewood to start drying the building 9/19/08 46) Made room by room inspection at Ridgewood with lights on 9/19/08 47) Bought material to board up overhead door that blew in at H.S. auto shop 9/19/08 48) Bought material to replace wall in GMS dressing area boiler room 9/19/08 49) Boarded up overhead door that blew in at H.S. auto shop 9/19/08 50) Finished sanding floor in room C-5 at GMS 51) Started sanding carpet glue on floor in room C-4 at GMS 9/19/08 52) Built wall in room C-5 at GMS to replace window system that blew in 9/19/08 53) All broken windows at GMS have been replaced as of 9/19/08 54) Completed clean up of preschool wing 9/19/08 55) All temporary roofing has been installed as of 9/19/08 56) Picked up roof debris at West Groves 9/19/08 57) Used wet vacuum and disinfected carpet in front foyer at AEC 9/19/08 58) Removed stained ceiling tile and wiped walls of window wall hall going to gym at

G.E. 9/19/08 59) Unwired FEMA generator from H.S. and rewired new generator 9/19/08 60) Started and completed tree clean up at Van Buren 9/19/08 61) Started tree clean up at West Groves 9/19/08 62) Talked to a Mr. Wright with FEMA about portable buildings 9/19/08 63) Removed carpet in hall by library at Taft 9/19/08 64) Power back to G.E. still being used by EOC on generator may be able to

switch to Entergy power tomorrow 9/20/08 65) Repaired dressing area boiler room wall at GMS 9/20/08 66) Finished sanding carpet glue from C-wing rooms at GMS 9/20/08 67) Found water damage at AEC to front foyer 9/20/08 68) Put portable building at PNMS back on it’s foundation blocks 9/20/08 69) Checked Ridgewood several times during the day to make sure A/C stayed on

9/20/08 70) Made temp. repair to vinyl siding at PNE to keep water out 9/20/08 71) Made temp. repair to vinyl siding at West Groves to keep water out 9/20/08 72) Checked all locations with roof damage to make sure temp. roofs were in place

9/20/08 73) Removed roof debris by kitchen door at GMS 9/20/08 74) Checked with ceiling tile vendor should be able to get tile by Monday or Tues.

this week 9/20/08 75) Checked portable building at PNE still OK 9/20/08 76) Checked on tree clean up crew should finish Groves today 9/20/08 77) Power back on at H.S. 9/21/08 78) Power back on at PNMS (partial) 9/21/08 79) Power back on at PNE 9/21/08 80) Power back on at W.C 9/21/08 81) Power back on at AEC 9/21/08

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82) Power back on at Taft 9/21/08 83) Power dropped off at G.E 9/21/08 84) Power back on at AEC 9/21/08 85) Power back on at GMS 9/21/08 86) All dressing areas are disinfected as of 9/21/08 87) Had carpet in foyer removed and cut out 3’ of sheetrock at AEC 9/21/08 88) Had drying equipment put in AEC 9/21/08 89) Had drying equipment put in H.S rooms that flooded due to A-wing roof damage

9/21/08 90) Had drying equipment put in W.C kindergarten rooms that got wet due to roof

damage 9/21/08 91) Had drying equipment put in Taft gym 9/21/08 92) Removed EOC generator from H.S. and put kitchen area back on entergy power

9/21/08 93) Started A/C units at H.S. 9/21/08 94) Started A/C units at PNE 9/21/08 95) Started A/C units at W.C. 9/21/08 96) Started A/C units at AEC 9/21/08 97) Started A/C units at W.G 9/21/08 98) Started main chiller at V.B. 9/21/08 99) Started main chiller at GMS 9/21/08 100) Power back on at Van Buren 9/21/08 101) Power back on at West Groves 9/21/08 102) Took G.E. off of EOC generator and put back on Entergy 103) Room by room of Taft 9/21/08 104) Room by room of GMS 9/21/08 105) Started and completed replacing ceiling tiles at W.C. classrooms 9/21/08 106) Started replacing ceiling tile at H.S. 9/21/08 107) Checked H.S. Comp. Gym floor was O.K. temp. in gym was 70 Rh in gym was

57% at 7:30 am 9/21/08 108) Continued drying PNMS dining room building 9/21/08 109) Started cutting grass in Groves 9/21/08 110) Powered up old section of G.E. 9/22/08 111) Started all A/C units at GMS 9/22/08 112) Started all A/C units at Van Buren 9/22/08 113) Powered up main chiller at G.E to heat oil 9/22/08 114) Moved food stuff from H.S. freezer back to GMS 9/22/08 115) Room by room at G.E. 9/22/08 116) Started all A/C units at G.E. 9/22/08 117) Room by room at Woodcrest 9/22/08 118) Measured preschool for floor tile 9/22/08 119) Measured Taft hall by library for floor tile 9/22/08 120) Measured Woodcrest kindergarten rooms for floor tile 9/22/08 121) Full power restored to PNMS 9/22/08 122) Powered up and started all A/C units at PNMS 9/22/08 123) Got a load of ceiling tile from our vendor in Beaumont 9/22/08

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124) Called Signature about missing cameras at West Groves 9/22/08 125) Notified V.P. Tree Service that school will resume on 9/25/08 so they could be

finished with tree debris clean up 9/22/08 126) Attended principals meeting at Admin. 9/22/08 127) Finished classroom ceiling tile replacement at H.S. 9/22/08 128) Finished replacing broken windows at GMS 9/22/08 129) Disinfected B-120 hall at G.E. 9/22/08 130) Disinfected hall wall at north entrance to West Groves 9/22/08 131) Started Fire alarm inspection throughout the district 9/22/08 132) Called local roofer to get quote on permanent repair to PNMS dining room

building roof 9/22/08 133) Started turning on the gas and lighting pilot lights throughout the district

9/22/08 134) Continued gutting grass in Groves 9/22/08 135) Reset fan coil controls at H.S 9/22/08 136) Was told city of Port Neches will pick up tree debris if we get it to the curb

9/22/08 137) Called Signature to have buses used during IKE disinfected tomorrow 9/22/08 138) Got with LANWalton about when roofers will be back and where I wanted them

to start new roofs 9/22/08 139) Had all coolers and freezers checked before food delivery 9/23/08 140) Made room by room of PNMS 9/23/08 141) Checked status of PNMS dining room building found it to be dry 9/23/08 142) Told Signature they could remove drying equipment from PNMS dining room

building so we can get it ready for the start of school 9/23/08 143) Checked AEC found it to be dry 9/23/08 144) Had Signature remove drying equipment from AEC 9/23/08 145) Got price on permanent repair of PNMS dining room building roof, got with

Cheryl and O.Ked the repairs 9/23/08 146) Continued putting ceiling tile in classrooms throughout the district 9/23/08 147) Made room by room of Woodcrest found kindergarten rooms dry 9/23/08 148) Had drying equipment removed from Woodcrest kindergarten rooms 9/23/08 149) Pulled water damaged carpet from Woodcrest Kindergarten hall 9/23/08 150) Made room by room of West Groves preschool wing is not ready for

renovations at this time 9/23/08 151) Got Signature back to Preschool to inspect the building again found there are

still moisture issues in the ceilings this will be addressed when we can get all of the furniture moved out 9/23/08

152) Had all buses used during IKE disinfected and wiped down 9/23/08 153) Made room by room of the flooded area of H.S. all room except A-134 are dry

and ready to use left drying equipment in all flooded areas and will recheck tomorrow 9/23/08

154) Had wall that was installed in room C-5 at GMS weatherproofed 9/23/08 155) Checked Taft gym found it to be dry 9/23/08 156) Had drying equipment removed from Taft gym 9/23/08 157) Continued gutting grass in Groves 9/23/08

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158) Teachers back to get ready for school tomorrow 9/24/08 159) Power problems at H.S. Entergy lost leg to building 9/24/08 160) Drying equipment removed from H.S. 9/24/08 161) Measure the rest of AEC foyer area for VCT 9/24/08 162) Measured the rest of Woodcrest kindergarten wing for VCT 9/24/08 163) Bought and delivered 40 plastic containers to West Groves so preschool

teachers can start packing up their rooms 9/24/08 164) Permanent roof repair started on PNMS dining room building 9/24/08 165) Sheet metal company to start repair of damaged roof vents throughout district

9/24/08 166) Had small leak in old metal shop area of PNMS under temporary roof 9/24/08 167) Continued installing ceiling tile in classrooms throughout the district 9/24/08 168) Helped preschool teachers move materials to their temporary classrooms at

West Groves 9/24/08 169) Cleaned up several small areas at Taft 9/24/08 170) Cleaned up minor water damage in room A-238 at H.S. 9/24/08 171) Checked all A/C equipment throughout district to make sure it was ready for the

start of school tomorrow 9/24/08 172) All fire alarms in district are working except H.S. E-wing and old A-wing

9/24/08 173) All gas mains are turned on throughout the district and gas kitchen equipment

has be checked for proper operation 9/24/08 174) Continued cutting grass in Groves 9/24/08 175) H.S. kitchen boiler stack repaired as of 9/24/08 176) Was told by Signature that they would reimburse the district for the missing

cameras at West Groves 9/24/08 177) Groves Elem. Kitchen boiler stack repaired as of 9/24/08 178) Checked out plumbing throughout district 9/24/08

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HIGH SCHOOL IKE DAMAGE

1) Significant roof damage to old A-Wing high roof (done temp.) 2) Major water damage to rooms A-232 & 236 (done) 3) Major water damage to rooms A-134, 136 & 132 (done) 4) Water damaged sheetrock in rooms A-134,136 & 132 (I.P.) 5) Four broken windows in north side patio hall (done) 6) Minor water on floor in north side patio hall (done) 7) Broken window in south dining room hall (done) 8) Broken windows in D-wing halls (done) 9) Contractors temporary wall by old cosmetology missing (I.P.) 10) Major water damage to ceiling tile in hall by old cosmetology (I.P.) 11) Damage to canopy by old cosmetology 12) Broken window in dance studio (done) 13) Minor water on floor in dance studio (done) 14) Minor roof leak in Planetarium 15) Significant roof damage to Boy’s gym (done temp.) 16) Minor roof leak in Boy’s Gym foyer 17) Minor water damage to ceiling tile in room C-107 18) Minor roof leak in hall by A-wing elevator 19) Minor roof leak in room C-104 20) Minor roof leak in room A-116 21) Minor roof leaks in A-wing foyer 22) Wind blown water on floor in room B-202 (done) 23) Minor roof leak in upstairs B-wing hall 24) Minor water damage to ceiling tile in B-104 caused by water in B-202 25) Minor roof leak in hall by Comp. gym 26) Wind blown insulation on floor in band hall (done) 27) Minor roof leak in A-206 28) One over head door blown in at the auto shop (done) 29) Minor tree damage (I.P.) 30) Marquee damaged 31) Minor roof leaks in Comp. Gym foyer 32) Minor roof leaks Comp. Gym foyer 33) Minor water on floor in Comp. Gym foyer (done) 34) Minor ceiling tile damage in Comp. Gym foyer (I.P.) 35) Kitchen boiler stack missing (done) 36) Broken window in Comp. Gym foyer

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GMS IKE DAMAGE

1) Major tree damage (done) 2) Ridge cap missing on portable building (done) 3) Broken window in comp. gym foyer (done) 4) Minor water on comp. gym foyer area floor (done) 5) Window wall missing in room C-5 (done) 6) Window wall damaged in room C-4 (done) 7) Two broken windows in office foyer area (done) 8) Significant moisture in all south side B-wing classrooms from wind blown rain

(done) 9) Minor wind blown water in band hall (done) 10) Roof damage to store room behind kitchen (P. Repair I.P.) 11) Two broken windows in dining room and kitchen area (done) 12) Minor roof vent and gravel guard damage (done temp.: P. Repair I.P.) 13) Grit on comp. gym floor from construction site (done) 14) Damage to south metal wall system in boy’s dressing area (done) 15) Minor ceiling tile damage to portable building (I.P.) 16) Wet carpet in all C-wing south classrooms. (done) 17) Band Hall gas pack unit bad compressor (I.P.)

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PORT NECHES MIDDLE SCHOOL IKE DAMAGE

1) Major roof damage to Dining room kitchen woodshop building (done temp.: P. Repair I.P)

2) Roof vent damage to A-Wing mechanical room (done temp.: P. Repair I.P.) 3) Roof ridge cap damage to C-Wing roof (done temp.: P. Repair I.P.) 4) Three broken windows C-Wing glass hall (done) 5) Broken window A-Wing hall by mechanical room (done 6) Choir room has two wet CT’s, one by each door 7) Room 201 has a few wet CT’s 8) Roof debris in parking lot (done) 9) South side B-Wing rooms have minor wind blown water on floor (done) 10) Band hall has minor wind blown water on floor (done) 11) Lattice brick wall by band hall blown down 12) Minor tree damage (done) 13) Minor roof vent and gravel guard damage (done temp.: P. Repair I.P.) 14) Portable building has minor wind blown water on carpet (done) 15) Portable building moved on it’s foundation pads (done)

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GROVES ELEMENTARY IKE DAMAGE

1) Minor roof leak in rear computer room 2) Minor water damage in rear computer room (done) 3) Significant roof leak over south side stairway (done temp.: P. Repair I.P.) 4) Significant ceiling damage over south side stairway (plaster ceiling) 5) Water and ceiling debris on south stairway floor (done) 6) Major damage to north side dining room canopy (I.P.) 7) Minor water damage to ceiling tile in room 102 (I.P.) 8) Minor wind damage to ceiling tile in rooms 103 & 202 (I.P.) 9) Minor water damage to ceiling tile in room 107 (I.P.) 10) Minor water damage to ceiling tile in north side small walkway (I.P.) 11) Minor water damage to ceiling tile in old Special Ed. Room (I.P.) 12) Minor water damage to ceiling tile in room 123 (I.P.) 13) Minor roof leak in gym 14) Minor water damage to ceiling tile in glass walkway from main building to gym

(I.P.) 15) Significant damage to coping tiles on roof top dog houses (done temp.: P.

Repair I.P.) 16) Head-in A/C blown off pitch pans (done) 17) Dining room boiler stack cap missing (done) 18) Minor roof vent damage (done temp.: P. Repair I.P.) 19) Significant damage to library A/C (done) 20) Kitchen A/C pen fence damaged (I.P.)

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PORT NECHES ELEMENTARY IKE DAMAGE

1) Kitchen A/C unit blown over (done) 2) Small walkway cover missing (I.P.) 3) Vinyl siding on Auditorium has minor damage (done temp.) 4) Vinyl siding on dining room wall has minor damage (done temp.) 5) Wet ceiling insulation in gym 6) Minor roof leak in hall by dining room 7) Minor water on floor hall by dining room (done) 8) Minor roof leak in room 413 9) Minor water on floor room 413 (done) 10) Minor roof leak in room 500 11) Minor water on floor room 500 (done) 12) Roof leak in hall by room 500 13) Minor water on floor hall by room 500 (done) 14) Minor roof vent and gravel guard damage (I.P) 15) Major damage to lounge A/C duct work (done temp.: P. Repair I.P. ) 16) Minor tree damage (done) 17) Damaged gutter on computer room (I.P.)

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RIDGEWOOD IKE DAMAGE

1) Minor fascia damage by office 2) Marquee major damage 3) Significant tree damage (done) 4) Minor roof vent and gravel guard damage (done temp.: P. Repair I.P.) 5) Found gash in A-wing roof behind office area (done)

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TAFT ELEMENTARY IKE DAMAGE

1) Significant water in gym (done temp.: P. Repair I.P.) 2) Water on carpet hall by library (done temp.: P. Repair I.P.) 3) Broken window in room 122 (I.P.) 4) Minor water damage in room 122 (done) 5) Broken windows in dining room patio wall (I.P.) 6) Minor wind related ceiling tile damage in rooms 122, 119 & 118 7) Minor leak in hall by Mrs. Gilchrest’s room 8) Minor leak in north side hall close to dining room 9) Minor water north hall floor by dining room (done) 10) Minor water damage ceiling tiles in north hall by front patio windows (I.P.) 11) Minor water on floor hall by front patio (done) 12) Marquee damage 13) Four exhaust fan tops missing (done temp.) 14) Kitchen A/C blown off pitch pans (done)

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VAN BUREN ELEM. IKE DAMAGE

1) Significant tree damage (done) 2) Minor soffit damage by kitchen door 3) Wind blown water on floor of kindergarten foyer (done) 4) Minor soffit damage in front wing 5) Minor roof leak in portable building 6) Wind blown water on floor of kitchen & dining room (done) 7) Minor water on floor of south side classroom from wind blown rain (done) 8) Minor water on south side floor of dining room and kitchen from wind blown

rain (done) 9) Marquee damage 10) Gutter system on south side of kindergarten wing missing (I.P.)

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WOODCREST IKE DAMAGE

1) Significant roof damage to dining room (done temp.: P. Repair I.P.) 2) Major water damage to dining room ceiling (done) 3) Major water and debris in dining room (done) 4) Major water damage to teachers work room (done) 5) Minor roof leak in room 107 6) Significant roof leak on west side of kindergarten building (done temp.: P.

Repair I.P.) 7) Significant water damage to rooms 109 & 118 (done temp.: P. Repair I.P.) 8) Water damage to rest of kindergarten wing (I.P.) 9) Minor roof leak in hall leading to gym 10) Wet ceiling insulation in gym 11) Wind blown water in new wing hall (done) 12) Significant tree damage (I.P.) 13) Minor roof vent and gravel guard damage (done temp.: P. Repair I.P.)

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WEST GROVES IKE DAMAGE

1) Major roof damage to preschool wing (done temp.: P. Repair I.P.) 2) Major water damage to interior of preschool (done temp.: P. Clean up I.P.) 3) Major A/C damage to preschool wing (I.P.) 4) Damage to duct work for west wing gas pack units on roof (done temp.; P.

repair I.P.) 5) Minor ceiling tile water damage in board room (done) 6) Window missing on south wall of board above ceiling (done) 7) Minor tree damage (done)

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AEC IKE DAMAGE

1) Carpet in front foyer area wet from wind blown water under front doors (done temp.: P. Repair I.P.)

2) Water damaged sheetrock in front foyer area (done temp. : P. Repair I.P.)

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PORT NECHES-GROVES INDEPENDENT SCHOOL DISTRICT

BOARD DOCUMENT

MEETING DATE: September 26, 2008 AGENDA ITEM: Report: Status of Stadium Construction LANWalton Program Management will provide an update on stadium construction. Recommendation: No recommendation, information only. Resource Personnel: Dr. Lani Randall, Superintendent LANWalton Program Management

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PORT NECHES-GROVES INDEPENDENT SCHOOL DISTRICT

BOARD DOCUMENT

MEETING DATE: September 26, 2008 AGENDA ITEM: Consider Approval of an Emergency Declaration The declaration is attached. Recommendation: It is recommended that the Board of Trustees of the Port Neches-

Groves Independent School District approve the Declaration of Disaster relating to storm damage from Hurricane Ike.

Resource Personnel: Dr. Lani Randall, Superintendent

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Declaration of Disaster

WHEREAS, the Port Neches-Groves Independent School District (PNGISD) on the 26th day of September, 2008, has suffered widespread or severe damage resulting from Hurricane Ike, and WHEREAS, the Board President of the PNGISD has determined that extraordinary measures must be taken to alleviate the prolonged delay of resuming classroom instruction, NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD PRESIDENT OF PNGISD: That a declaration of emergency is hereby declared for the PNGISD relating

to storm damage to school facilities and equipment. Any delay will prevent or substantially impair the conduct of classes or other essential school activities for the purposes of Texas Education Code, Section 44.031(h).

Passed and approved by the Board of Trustees of the Port Neches-Groves ISD at a called meeting held on September 26, 2008. ____________________________ Rusty Brittain, President Board of Trustees Port Neches-Groves ISD ____________________________ James E. Green, Secretary Board of Trustees Port Neches-Groves ISD

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PORT NECHES-GROVES INDEPENDENT SCHOOL DISTRICT

BOARD DOCUMENT

MEETING DATE: September 26, 2008 AGENDA ITEM: Consider Approval of Providing Breakfast and Lunch Meals for

Employees for Eight School Days The Texas Department of Agriculture is waiving the cost of food for school districts hit by Hurricane Ike. Therefore, the district will be able to offer free breakfast and lunch for all students beginning Thursday, September 25 and ending on Wednesday, October 8. By also providing free breakfast and lunch for employees, the district may be able to maximize their time on campus. This will be critical as the district deals with issues related to Hurricane Ike recovery including maintenance efforts and the possibility of new enrollees. Free meals for employees would begin on Monday, September 29 and end on Wednesday, October 8. If all 665 employees took advantage of both breakfast and lunch for eight days, it would cost the district approximately $18,620. Recommendation: It is recommended that the Board of Trustees of the Port Neches-

Groves Independent School District approve the recommendation to provide breakfast and lunch meals for employees for eight school days.

Resource Personnel: Dr. Lani Randall, Superintendent

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Port Neches-Groves Independent School District

Board Document

MEETING DATE: September 26, 2008

AGENDA ITEM: Consider Approval of Waiver of Instructional Days Due to Hurricane Ike

Attached is the waiver application required by TEA for instructional days that were missed due

to the Hurricane Ike evacuation and the subsequent power outages. The TEA Waiver attachment

was presented to the DEIC on Wednesday, September 24. If the Board of Trustees approves the

waiver, it will then be submitted to TEA for approval. Upon their approval of the waiver, the

District will not be required to use bad weather days since the evacuation was for a hurricane.

Recommendation: It is recommended that the Board of Trustees approve the application for

missed instructional days due to Hurricane Ike.

Resource Personnel: Dr. Lani Randall, Superintendent

Billy Curl, Assistant Superintendent for Administrative Services

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Port Neches-Groves Independent School District

Board Document

MEETING DATE: September 26, 2008

AGENDA ITEM: Consider Approval of Resolutions for Compensation of Employees

During Period of Evacuation Due to Hurricane Ike

The recommended resolutions are attached.

Recommendation: It is recommended that the Board of Trustees approve the resolutions for

the continuing of pay of contract and at-will employees unable to perform professional services

due to Hurricane Ike.

Resource Personnel: Dr. Lani Randall, Superintendent

Mr. Billy Curl, Assistant Superintendent

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Resolution for the Continuing of Pay of Contract Employees Unable to Perform Professional Services Due to Hurricane Ike

Whereas, from Thursday, September 11 through Tuesday, September 23, 2008, Hurricane Ike resulted in the closure of all schools and facilities in Port Neches-Groves ISD for the safety of students and staff; and Whereas, on August 31, 2008, county and city government officials ordered a mandatory evacuation of Jefferson County due to the imminent threat from Hurricane Ike; and Whereas, Port Neches-Groves ISD closed its schools and facilities because it must act in the best interests of, and for the safety of, its students and staff; and Whereas, the mandatory evacuation order was not lifted until September 20, 2008; and Whereas, in the aftermath of Hurricane Ike the Port Neches-Groves ISD was not able to re-open all of its school facilities because of structural damage and/or the lack of electricity; and Whereas, on September 26, 2008 the Superintendent has applied for the Waiver of September 11 through September 24, days missed due to Hurricane Ike; and Whereas, through circumstances completely beyond their control, employees were forced to miss work; and Whereas, to financially penalize employees who are acting in the interests of public safety potentially will be harmful in the future if these people fail to act in a safe and prudent manner during a required or recommended evacuation for fear of financial loss; and Whereas, it will be detrimental to the best interests of the District for the District to act in a way that may lead to unsafe conduct by its employees in a future natural disaster; and Whereas, Port Neches-Groves ISD and its students benefit from the professional services provided by PNGISD teachers, administrators, counselors, and other professional support staff employed by contract with the District; and Whereas, the continuing efforts of PNGISD contract personnel to motivate learning among its students as evidenced by state and national ratings of the District are of benefit to the District; and Whereas, the District has invested District funds to provide campus-based staff development for its contract employees and subsequently enjoys the benefit of staff trained for the specific needs of students on individual campuses; and Whereas, there is a public purpose served and a benefit to the District to encourage prudent and safe behavior in a natural disaster so that employees have the best opportunity of protecting their safety and being able to resume their duties; and Whereas, there is a public purpose served and a benefit to the Port Neches-Groves ISD to demonstrate support of its employees, enhance employee morale and support the retention of employees; and

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Whereas, the Board believes that a public purpose exists for forgiving or excusing the absences of these employees subject to the Waivers of Instructional Days and Minimum Days of Service by the Texas Commissioner of Education; and Whereas, as a consequence of Hurricane Ike, certain PNGISD employees were called upon by the Superintendent, in accordance with her emergency powers, to perform extraordinary services to PNGISD above and beyond the duties ordinarily required for their respective positions; and Whereas, the school district’s attorney has previously advised the Board of Trustees that the payment of extra compensation over and above that originally budgeted for a particular position, in exchange for the performance of extra duties not originally contemplated for that position, is permissible under Texas law, and is not a violation of provisions of the Constitution of Texas; and Whereas, this resolution is not meant to excuse the failure to report to duty on these days by any employees who were instructed by the administration to do so or who were required by contract or job description to report for duty, and who are emergency services personnel or whose presence is necessary to provide for the safety and well-being of the general public and public property. THEREFORE, BE IT RESOLVED that the Board of Trustees of the Port Neches-Groves Independent School District has determined it to be of benefit to, and in the best interest of the District to pay contract employees their regular appropriated compensation for that period of involuntary absence from work on September 11 through September 23, 2008 due to Hurricane Ike, subject to the approval of Waivers of Instructional Days and Minimum Days of Service by the Texas Commissioner of Education and that payments for such days are necessary in the conduct of the public schools as provided by Texas Education Code § 45.105(c). Further, be it resolved that PNGISD contract employees who performed additional duties at the request of the Superintendent be paid additional compensation, in two equal installments for those specific additional duties. Further, be it resolved, based on information provided to the Superintendent, that no further requests for additional compensation will be considered or granted for extraordinary duties claimed to have been performed due to Hurricane Ike. PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF THE PORT NECHES-GROVES ISD AT A CALLED MEETING HELD ON SEPTEMBER 26, 2008 _______________________________________ Rusty Brittain, President Board of Trustees Port Neches-Groves Independent School District _______________________________________ James E. Green, Secretary Board of Trustees Port Neches-Groves Independent School District

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Resolution for the Continuing of Pay of At-Will Employees Unable to Perform Regular Job

Duties Due to Hurricane Ike Whereas, from Thursday, September 11 through Tuesday, September 23, 2008, Hurricane Ike resulted in the closure of all schools and facilities in Port Neches-Groves ISD for the safety of students and staff; and Whereas, on August 31, 2008, county and city government officials ordered a mandatory evacuation of Jefferson County due to the imminent threat from Hurricane Ike; and Whereas, Port Neches-Groves ISD closed its schools and facilities because it must act in the best interests of, and for the safety of, its students and staff; and Whereas, the mandatory evacuation order was not lifted until September 20, 2008; and Whereas, electrical power was not completely restored to District campuses until September 21, 2008; and Whereas, power outages continued to occur at District campuses through September 24; and Whereas, on September 26, 2008 the Superintendent applied for the waiver of September 11 through September 24, days missed due to Hurricane Ike; and Whereas, through circumstances completely beyond their control, at-will employees were forced to miss work; and Whereas, to financially penalize employees who are acting in the interests of public safety potentially will be harmful in the future if these people fail to act in a safe and prudent manner during a required or recommended evacuation for fear of financial loss; and Whereas, it will be detrimental to the best interests of the District for the District to act in a way that may lead to unsafe conduct by its employees in a future natural disaster; and Whereas, Port Neches-Groves ISD and its students benefit from at-will employees who help to further the educational mission of the District by creating an environment conducive to learning through their efforts in educational support, clerical support, maintenance of facilities, transportation services, food services, and custodial services; and Whereas, there is a public purpose served and a benefit to the District to encourage prudent and safe behavior in a natural disaster so that employees have the best opportunity of protecting their safety and being able to resume their duties; and Whereas, there is a public purpose served and a benefit to the Port Neches-Groves ISD to demonstrate support of its employees, enhance employee morale and support the retention of employees; and Whereas, the Board believes that a public purpose exists for forgiving or excusing the absences of these employees; and

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Whereas, as a consequence of Hurricane Ike, certain PNGISD employees were called upon by the Superintendent, in accordance with her emergency powers, to perform extraordinary services to PNGISD above and beyond the duties ordinarily required for their respective positions; and Whereas, the school district’s attorney has previously advised the Board of Trustees that the payment of extra compensation over and above that originally budgeted for a particular position, in exchange for the performance of extra duties not originally contemplated for that position, is permissible under Texas law, and is not a violation of provisions of the Constitution of Texas; and Whereas, this resolution is not meant to excuse the failure to report to duty on these days by any employees who were instructed by the administration to do so or who were required by job description to report for duty, and who are emergency services personnel or whose presence is necessary to provide for the safety and well-being of the general public and public property. THEREFORE, BE IT RESOLVED that the Board of Trustees of the Port Neches-Groves Independent School District has determined it to be of benefit to, and in the best interest of the District to pay at-will employees their regular appropriated compensation for that period of involuntary absence from work on September 11 through September 23, 2008 due to Hurricane Ike, subject to the approval of Waivers of Instructional Days and Minimum Days of Service by the Texas Commissioner of Education and that payments for such days are necessary in the conduct of the public schools as provided by Texas Education Code § 45.105(c). Further, be it resolved that PNGISD at-will employees who performed additional duties at the request of the Superintendent be paid additional compensation, in lump sum, for those specific additional duties. Further, be it resolved, based on information provided to the Superintendent, that no further requests for additional compensation will be considered or granted for extraordinary duties claimed to have been performed due to Hurricane Ike. PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF THE PORT NECHES-GROVES ISD AT A CALLED HELD ON SEPTEMBER 26, 2008. _______________________________________ Rusty Brittain, President Board of Trustees Port Neches-Groves Independent School District _______________________________________ James E. Green, Secretary Board of Trustees Port Neches-Groves Independent School District

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Port Neches-Groves Independent School District

Board Document

MEETING DATE: September 26, 2008

AGENDA ITEM: Consider Approval of Resolutions for Compensation of Employees

During Period of Evacuation Due to Hurricane Gustav

The recommended resolutions are attached.

Recommendation: It is recommended that the Board of Trustees approve the resolutions for

the continuing of pay of contract and at-will employees unable to perform professional services

due to Hurricane Gustav.

Resource Personnel: Dr. Lani Randall, Superintendent

Mr. Billy Curl, Assistant Superintendent

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Resolution for the Continuing of Pay of Contract Employees Unable to Perform Professional Services Due to Hurricane Gustav

Whereas, on Tuesday, September 2 and Wednesday September 3, 2008, Hurricane Gustav resulted in the closure of all schools and facilities in Port Neches-Groves ISD for the safety of students and staff; and Whereas, on August 31, 2008, county and city government officials ordered a mandatory evacuation of Jefferson County along with Orange County and Jasper and Newton Counties; and Whereas, Port Neches-Groves ISD closed its schools and facilities because it must act in the best interests of, and for the safety of, its students and staff; and Whereas, on September 9, 2008 the Superintendent applied for the waiver of September 2 and September 3, days missed due to Hurricane Gustav; and Whereas, on September 23, 2008 the Superintendent received notification that the Commissioner of Education has approved that days missed for Hurricane Gustav will be waived without utilizing the school weather days built into the District calendar; and Whereas, through circumstances completely beyond their control, employees were forced to miss work; and Whereas, to financially penalize employees who are acting in the interests of public safety potentially will be harmful in the future if these people fail to act in a safe and prudent manner during a required or recommended evacuation for fear of financial loss; and Whereas, it will be detrimental to the best interests of the District for the District to act in a way that may lead to unsafe conduct by its employees in a future natural disaster; and Whereas, Port Neches-Groves ISD and its students benefit from the professional services provided by PNGISD teachers, administrators, counselors, and other professional support staff employed by contract with the District; and Whereas, the continuing efforts of PNGISD contract personnel to motivate learning among its students as evidenced by state and national ratings of the District are of benefit to the District; and Whereas, the District has invested District funds to provide campus-based staff development for its contract employees and subsequently enjoys the benefit of staff trained for the specific needs of students on individual campuses; and Whereas, there is a public purpose served and a benefit to the District to encourage prudent and safe behavior in a natural disaster so that employees have the best opportunity of protecting their safety and being able to resume their duties; and Whereas, there is a public purpose served and a benefit to the Port Neches-Groves ISD to demonstrate support of its employees, enhance employee morale and support the retention of employees; and

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Whereas, the Board believes that a public purpose exists for forgiving or excusing the absences of these employees subject to the Waivers of Minimum Days of Service by the Texas Commissioner of Education; and Whereas, this resolution is not meant to excuse the failure to report to duty on these days by any employees who were instructed by the administration to do so or who were required by contract or job description to report for duty, and who are emergency services personnel or whose presence is necessary to provide for the safety and well-being of the general public and public property. THEREFORE, BE IT RESOLVED that the Board of Trustees of the Port Neches-Groves Independent School District has determined it to be of benefit to, and in the best interest of the District to pay contract employees their regular appropriated compensation for that period of involuntary absence from work on September 2 and 3, 2008 due to Hurricane Gustav, subject to the approval of a Waiver of Minimum Days of Service by the Texas Commissioner of Education and that payments for such days are necessary in the conduct of the public schools as provided by Texas Education Code § 45.105(c). PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF THE PORT NECHES-GROVES ISD AT A CALLED MEETING HELD ON SEPTEMBER 26, 2008 _______________________________________ Rusty Brittain, President Board of Trustees Port Neches-Groves Independent School District _______________________________________ James E. Green, Secretary Board of Trustees Port Neches-Groves Independent School District

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Resolution for the Continuing of Pay of At-Will Employees Unable to Perform Regular Job Duties Due to Hurricane Gustav

Whereas, on Tuesday, September 2 and Wednesday September 3, 2008, Hurricane Gustav resulted in the closure of all schools and facilities in Port Neches-Groves ISD for the safety of students and staff; and Whereas, on August 31, 2008, county and city government officials ordered a mandatory evacuation of Jefferson County along with Orange County and Jasper and Newton Counties; and Whereas, Port Neches-Groves ISD closed its schools and facilities because it must act in the best interests of, and for the safety of, its students and staff; and Whereas, on September 9, 2008 the Superintendent applied for the waiver of September 2 and September 3, days missed due to Hurricane Gustav; and Whereas, on September 23, 2008 the Superintendent received notification that the Commissioner of Education has approved that days missed for Hurricane Gustav will be waived without utilizing the school weather days built into the District calendar; and Whereas, through circumstances completely beyond their control, at-will employees were forced to miss work; and Whereas, to financially penalize employees who are acting in the interests of public safety potentially will be harmful in the future if these people fail to act in a safe and prudent manner during a required or recommended evacuation for fear of financial loss; and Whereas, it will be detrimental to the best interests of the District for the District to act in a way that may lead to unsafe conduct by its employees in a future natural disaster; and Whereas, Port Neches-Groves ISD and its students benefit from at-will employees who help to further the educational mission of the District by creating an environment conducive to learning through their efforts in educational support, clerical support, maintenance of facilities, transportation services, food services, and custodial services; and Whereas, there is a public purpose served and a benefit to the District to encourage prudent and safe behavior in a natural disaster so that employees have the best opportunity of protecting their safety and being able to resume their duties; and Whereas, there is a public purpose served and a benefit to the Port Neches-Groves ISD to demonstrate support of its employees, enhance employee morale and support the retention of employees; and Whereas, the Board believes that a public purpose exists for forgiving or excusing the absences of these employees subject to the waiver of minimum days of service by the Texas Commissioner of Education; and Whereas, as a consequence of Hurricane Gustav, certain PNGISD employees were called upon by the Superintendent, in accordance with her emergency powers, to perform extraordinary services to PNGISD above and beyond the duties ordinarily required for their respective positions; and

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Whereas, the school district’s attorney has advised the Board of Trustees that the payment of extra compensation over and above that originally budgeted for a particular position, in exchange for the performance of extra duties not originally contemplated for that position, is permissible under Texas law, and is not a violation of provisions of the Constitution of Texas; and Whereas, this resolution is not meant to excuse the failure to report to duty on these days by any employees who were instructed by the administration to do so or who were required by job description to report for duty, and who are emergency services personnel or whose presence is necessary to provide for the safety and well-being of the general public and public property. THEREFORE, BE IT RESOLVED that the Board of Trustees of the Port Neches-Groves Independent School District has determined it to be of benefit to, and in the best interest of the District to pay at-will employees their regular appropriated compensation for that period of involuntary absence from work on September 2 and 3, 2008 due to Hurricane Gustav, subject to the approval of Waivers Minimum Days of Service by the Texas Commissioner of Education and that payments for such days are necessary in the conduct of the public schools as provided by Texas Education Code § 45.105(c). Further, be it resolved that PNGISD employees who performed additional duties at the request of the Superintendent be paid additional compensation, in lump sum, for those specific additional duties. Further, be it resolved, based on information provided to the Superintendent, that no further requests for additional compensation will be considered or granted for extraordinary duties claimed to have been performed due to Hurricane Gustav. PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF THE PORT NECHES-GROVES ISD AT A CALLED HELD ON SEPTEMBER 26, 2008. _______________________________________ Rusty Brittain, President Board of Trustees Port Neches-Groves Independent School District _______________________________________ James E. Green, Secretary Board of Trustees Port Neches-Groves Independent School District

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