Port of Waterford Company Emergency Management Manual and … · Port of Waterford Company Emergency Management Manual Version Number Date of Issue Page Number 5.0 Oct 2016 5 PREFACE

Port of Waterford Company

Emergency Management Manual

and Plan

Plan Status Date Approved by

Version 5.0 October 2016 Capt. Darren Doyle

Harbourmaster

The Port of Waterford Company (PoWC) Emergency Management Manual was reviewed at the PoWC board meeting on 3rd of October 2016

Approved by: ________________________ Date: ___________________

Frank Ronan – Chief Executive Officer

________________________

POWC Board Director:

Port of Waterford Company Emergency Management Manual

Version Number Date of Issue Page Number

5.0 Oct 2016 3

CONTENTS

1. preface................................................................................................................ 5

GLOSSARY OF TERMS, DEFINITIONS AND ABBREVIATIONS ......................................... 5

A.1 Terms and Definitions ........................................................................................ 5

A.2 Abbreviations used throughout the plan. ............................................................ 9

PART 1 ......................................................................................................................10

INTRODUCTION AND EMERGENCY MANAGEMENT PROCESS .........................10

1.0 INTRODUCTION ................................................................................................11

1.1 SCOPE .................................................................................................................11

1.2 OBJECTIVES .......................................................................................................11

1.3 STRUCTURE OF THE MANUAL ..........................................................................11

2. Emergency MANAGEMENT APPROACH .......................................................11

2.1 Elements ...............................................................................................................11

2.2 Emergency Management responsibility .................................................................12

2.3 Risk Management Programme and Emergency Exemplars ..................................12

2.3.1 Area of Operation ..............................................................................................12

2.3.2 Operations ........................................................................................................12

2.3.3 Emergency Exemplars ......................................................................................14

2.3.4 Emergency Classification ..................................................................................15

2.4 Emergency Response Plan ...................................................................................16

2.5 Emergency Resources ..........................................................................................17

2.6 Training and Exercise Programme ........................................................................17

2.7 Maintenance, Review and Revision of Plan ..........................................................18

APPENDIX 1.1 PORT OF WATERFORD AREA OF OPERATION ................................19

APPENDIX 1.2 EMERGENCY RESOURCES ................................................................20

APPENDIX 1.3 PLAN MAINTAINENCE PROCEDURE ..................................................22

APPENDIX 1.4. DOCUMENT CONTROL AND DISTRIBUTION LIST .............................23

PART 2 EMERGENCY RESPONSE PLAN ...........................................................26

1. OVERVIEW ........................................................................................................27

2. PORT EMERGENCY MANAGEMENT TEAM (PEMT) ......................................28

2.1 Organisation Schematic ........................................................................................28

2.2 PEMT STRUCTURE AND RESPONSIBILITIES ...................................................29

2.2.1 PEMT Structure ................................................................................................29

2.2.2. Port Emergency Coordinator .............................................................................29

2.2.3 Assistant Port Emergency Coordinator ..............................................................30

2.2.4 Port Emergency Management Team members .................................................31

2.2.5 Dunmore Pilot Station / Port Gatehouse ............................................................32

2.2.6 Tugs Companies ...............................................................................................33

2.2.7 Port Administrative personnel............................................................................33

3. CONTROL CENTRES........................................................................................34

3.1 Port Incident CONTROL Centre ............................................................................34

3.2 ON-SITE COORDINATION CENTRE ...................................................................34



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3.3 Site Control Point ..................................................................................................34

3.3 LOCAL COORDINATION CENTRE ......................................................................34

4. SPECIFIC SCENARIO ACTIONS ......................................................................35

4.1 Summary ..............................................................................................................35

4.2 SINKING / CAPSIZE .............................................................................................36

4.3 MEDICAL EMERGENCY ......................................................................................39

4.4 AIR POLLUTION / GAS RELEASE .......................................................................44

4.5 FIRE / EXPLOSION ON A JETTY .........................................................................47

4.6 FIRE / EXPLOSION ON A VESSEL ......................................................................50

4.7 BEACHING OF VESSELS ....................................................................................53

4.8 FIRE / EXPLOSION ON A VESSEL at anchor or underway ..................................54

4.9 COLLISION or Emergency Other Than Fire or Explosion ....................................57

4.10 VESSEL APPROACHING IN DANGER ................................................................60

4.11 HAZARDOUS SITUATION ON A JETTY OR SHIP ...............................................62

4.12 VESSEL GROUNDING OR AGROUND IN THE SUIR ESTUARY ........................63

4.13 CHEMICAL SPILL FROM CONTAINER / TANKER ............................................................65

4.14 EXPLOSION – Loading /unloading Class 1 EXPLOSIVES ...................................66

4.15 Security Incident

APPENDIX 2.1 EMERGENCY CONTACT LISTS .................................................72

APPENDIX 2.2 EMT MEMBERSHIP .....................................................................78

APPENDIX 2.3 LEAD AGENCY ............................................................................79

APPENDIX 2.4 NOTICE TO MARINERS ..............................................................80

APPENDIX 2.5 DANGEROUS SUBSTANCES REGULATIONS ..........................82

APPENDIX 2.6 RESPONSIBILITIES OF THE PRA’S ...........................................83

Overview 83

Local Authority .....................................................................................................................83

An Garda Síochána ..............................................................................................................84

Health Service Executive ......................................................................................................84

Irish Coast Guard .................................................................................................................85



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PREFACE GLOSSARY OF TERMS, DEFINITIONS AND ABBREVIATIONS A.1 Terms and Definitions Port of Waterford Company (‘Normal Emergency’) - Minor A Minor Emergency is defined as any event which may be dealt with locally by the POWC in conjunction with operating tenant companies without assistance from the Principal Emergency Services. (‘Normal Emergency’) - Serious A Serious Emergency is defined as any event which requires assistance from one or more of the Principal Emergency Services.

(POWC Note: The Principal Emergency Services refer to emergencies as ‘normal’ or ‘Major’ emergencies.)

Major Emergency:

A Major Emergency is defined as any event which causes or threatens death or injury, serious disruption of essential services or damage to property, the environment or infrastructure beyond the normal capabilities of the principal emergency services in the area in which the event occurs, and requires the activation of specific additional procedures and the mobilisation of additional resources to ensure an effective, coordinated response.

(POWC Note: This definition is extracted directly from “A Framework for Major Emergency Management” as issued in 2006.)

Only the Principal Response Agencies are authorised to declare a Major Emergency. Port Emergency Management Team (PEMT) The Port Emergency Management Team comprises of staff from the POWC that respond to emergencies within the Port’s area of operation. Port Emergency Coordinator (PEC)

The PEC is the POWC person responsible for coordinating the response to emergencies. The responsibilities of the PEC will generally be carried out by the Harbour Master or the Deputy Harbour Master.

Port Assistant Emergency Coordinator (PAEC) The PAEC is the POWC person responsible for assisting the PEC. The responsibilities of the PAEC will generally be carried out by the Assistant Harbour Master.



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Port Incident Control Centre This is the location within the Port where the PEMT meet when responding to an

emergency. The Centre will normally be located at the POWC’s offices in Belview. Depending on the nature and severity of the emergency, representatives from the Principal Emergency Services (PES) may also attend this centre. It should be noted however, that the PES may use their site management arrangements for managing emergencies.

External Response Agencies Principal Emergency Services (PES) The three principal emergency services which respond to normal emergencies in Ireland are An Garda Síochána, the Ambulance Service and the Fire Service. A fourth principal emergency service, the Irish Coast Guard (IRCG), is responsible for the initiation, control and coordination of maritime emergencies (Search and Rescue, Pollution and Salvage, and Casualty) in Irish territorial waters, harbours and coastline. Irish Coast Guard (IRCG) The IRCG has responsibility for coordinating response to marine emergencies at sea. The IRCG may, in certain circumstances, request the other three principal emergency services to assist them offshore. When the IRCG request the declaration of a major emergency, where casualties are being brought ashore (or pollution is coming, or threatening to come, ashore), the onshore response will be coordinated by the Local Authority. Incident Commander This is the term that is used by the Fire Service (Principal Emergency Service) when responding to normal emergencies. The Incident Commander is generally the most Senior Officer present and assumes command of the incident. Principal Response Agencies (PRA) The agencies designated by Government to respond to Major Emergencies i.e. An Garda Síochána, the Health Service Executive and the Local Authorities.

Lead Agency The PRA that is assigned the responsibility and mandate for the coordination function for all PRAs in response to a major emergency. The pre-nominations of lead agencies apply to all emergencies from normal through the full range of major emergencies. The PRA that is assigned is dependent on the type of emergency.

Controller of Operations The person given authority by a PRA, to control all elements of its activities at and about the site of a major emergency.



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On-Site Coordinator The person from the Lead Agency with the role of coordinating the activities of all agencies responding to an emergency. On-Site Coordination Group Group that includes the On-Site Coordinator and the Controllers of Operations of the other two agencies (i.e. the senior representatives of the PES at the incident site). On-Site Coordination Centre Specific area/facility at the Site Control Point where the On-Site Coordinator is located and the On-Site Coordination Group meet. (Note; The PES may request use of the Port offices in Belview for this purposes.) Site Control Point The place at a major emergency site from which the Controllers of Operations control, direct and coordinate their organisation’s response to an emergency. Shoreline Response Centre This is a centre which is established by the Local Authority to manage the shoreline clean up following a maritime pollution incident. The centre is sited away from the Port Incident Control Centre. Local Coordination Group and Local Coordination Centre A Group of senior representatives from the three PRAs whose function is to facilitate strategic level coordination during a Major Emergency. This Group will meet at the Local Coordination Centre in County / City Buildings.

POWC Note: The POWC may be required to send a senior representative to the Local Coordination Centre to advise the Local Coordination Group.

In the event of a major emergency within the Port of Waterford, the LCG will meet in the City Hall in KILKENNY (as the Port is located in County Kilkenny).



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Seveso Sites Industrial sites that, because of the presence of dangerous substances in sufficient quantities, are regulated under Council Directives 96/82/EC and 1003/105/EC commonly referred to as the Seveso II Directive. The European Communities (Control of Major Accident Hazards involving Dangerous Substances) Regulations give effect to the aforementioned Council Directives. POWC Note:

There are two known Seveso sites operating within/ adjacent the Port of Waterford.

SSE Generation Ireland Ltd : located at Great Island Generating Station, Campile, New Ross, Co. Wexford,

Trans-Stock Warehousing and Cold Storage Ltd.: Located at Christendom, Ferrybank, Waterford.

There is also a Target Fertilizer site operating adjacent to the Port.

Planning permission has been granted for the construction and operation of an oil storage depot adjacent to the Port estate, which will be an upper tier Seveso site. POWC should conduct a risk assessment prior to the opening of this facility to ensure the associate risks are catered for by this plan. E.g. as it is a top tier site there will be a requirement for an external emergency plan to be prepared by the competent authorities, and POWC should be consulted during the development of this external plan.



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A.2 Abbreviations used throughout the plan.

AGS An Garda Síochána

CEO Chief Executive Officer

COPO County Oil Pollution Officer

EPA Environment Protection Agency

HAS Health and Safety Authority

HSE Health Service Executive

IRCG Irish Coast Guard

ISPS International Ship and Port Facility

Security

LA Local Authority

MRCC Maritime Rescue Co-ordination Centre

NCP National Contingency Plan

PEC Port Emergency Coordinator

PAEC Port Assistant Emergency Coordinator

PEMT Port Emergency Management Team

PES Principal Emergency Service

PICC Port Incident Control Centre

POLREP Pollution Report

POWC Port of Waterford Company

PRA Principal Response Agency

PR Public relations

SCP Site Control Point

SRC Shoreline Response Centre

WCT Waterford Container Terminal



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PART 1

INTRODUCTION AND EMERGENCY

MANAGEMENT PROCESS



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1.0 INTRODUCTION 1.1 SCOPE

This manual is designed to guide the Port of Waterford Company (POWC) in preparing for, and responding to, emergencies within the Port estate and area of operations.

1.2 OBJECTIVES POWC’s primary objectives when responding to emergencies are to protect:

The safety of all persons.

The environment.

Port assets.

POWC reputation.

POWC business objectives and those of the operating companies. 1.3 STRUCTURE OF THE MANUAL

This manual is structured as follows:

Part 1 provides details relating to the POWC’s ongoing Emergency Management Process, which is designed to guide the POWC preparedness for emergencies.

Part 2 provides details relating to the POWC Emergency Response Plan and the procedures to be followed when responding to an emergency.

2. EMERGENCY MANAGEMENT APPROACH

2.1 ELEMENTS The POWC approach to emergency management includes the following elements:

Hazard identification and Risk assessment.

Emergency Response Plan for responding to emergencies.

Resources to facilitate an efficient and effective response to emergencies.

Annual review of training and exercise programme that is required to train teams and individuals in their emergency roles.

Annual maintenance and review of the Emergency Response Plan. Further details in respect of this approach are provided in the following sections.



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2.2 EMERGENCY MANAGEMENT RESPONSIBILITY

The POWC CEO has overall responsibility for emergency management within the Port of Waterford and has delegated responsibility for implementing elements of the process to the Harbourmaster.

The Harbourmaster is the designated Port Emergency Coordinator and is in turn assisted by the Assistant Harbourmaster and other members of the PEMT.

2.3 RISK MANAGEMENT PROGRAMME AND EMERGENCY EXEMPLARS 2.3.1 Area of Operation The Port of Waterford Company area of operation covers the statutory waters and adjoining lands of the Port of Waterford Company. The limits defined in the Harbours Act 1996 are as follows:

The outward limits consisting of the waters of the sea and River Suir within an imaginary arc with radius of 6.44kilometres drawn seaward from a point midway between Falskirt Rock and Hook Point.

The inward limits are an imaginary straight line extending from a point 35metres westward from the centre line of Killoteran Pill and due northwest to a position in the town land of Licketstown on the Kilkenny side of the River Suir.

The limits of the Pilotage district are:

The outward limits consisting of the waters of the sea and the River Suir within an imaginary arc with radius of 6.44 kilometres drawn seaward from a point midway between Falskirt Rock and Hook point.

The inward limit is the downstream face of the Fiddown Bridge, immediately upstream of Morris Oil Berth.

The map at Appendix 1.1 indicates the legal boundaries of the Port.

2.3.2 Operations

Port commercial operations are operated from Belview. Operations within the Port of Waterford include:

Anchorage for large vessels in good holding ground east of Dunmore East.

Handling of lo-lo, bulk liquid, bulk solid, break bulk, refrigerated cargoes and general cargoes.

Currently Belview offers :



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450m of container berthage serviced by 2 high-output gantry cranes, and ancillary handling equipment.

393m of general cargo berths Substantial warehousing, including cold storage facilities.

Intermittently, the Harbour Master permits the loading / unloading of Class 1

Explosives, this activity occurs in designated berths (as approved by the Harbour Master). The appropriate berths have been designated for this activity as per the Port of Waterford Explosives Bye Laws 2105:

Storage of explosives is not permitted, at any time, on the Port of Waterford property.

See appendix 1.4: ANNEX 4 HSE: Docks Information Sheet No 3(revised) for guidance on the Explosive Aspects of Port Emergency Plans.

Additional Guidance/ reference : Port of Waterford Company Bye-Laws

Explosives - Means Class I explosives as classified in the manual published by the United Nations Organisation and entitled "Eleventh Revised Edition of the Recommendations prepared by the United Nations Committee of Experts on the Transport of Dangerous Goods" (ISBN 92-1-139067-2) or a later edition thereof which is in substitution for and not an alternative to the edition aforesaid.

The Inner City Berths include:

North Quays – Jetties No 1-5 a total of 529m of berth age. (Selected for future

hotel, residential, office retail buildings.) 277 m of quayside at Frank Cassin Wharf, with future Cruise berthage. 300m of City Marina double-sided pontoon for leisure craft berths. 98m Merchant’s Quay landing double-sided pontoon.

Other operations within the Port of Waterford that are of significance particularly with respect to pollution risk from hydrocarbon spills include:

The Morris Oil (private) Jetty located at Fiddown, 7.5 miles upstream of main city Rice Bridge.

The O’Brien’s quay at Belview. This is a privately owned 120m berth and handles bulk cargoes primarily.

The SSE Generation Ireland Ltd. Great Island Power Station Terminal (Private) at Kilmokea Point.

Passage of domestic heating oil and gas oil, plus road DERV and petroleum spirit cargo vessels through Port to New Ross Port (EMO Terminal Town Quay and Marsh Meadows Terminal)

Visiting Cruise Vessels berth at the Belview Terminal or anchor off Dunmore East.

Dunmore East – A busy fishing port. For smaller vessels anchorage is available within the Port. Yacht moorings and leisure craft moorings restricted to the West Wharf. Cruise tenders land the inner harbour position.



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2.3.3 Emergency Exemplars Arising from the Hazard identification (and risk assessment) associated with port operations the following land based and marine emergency scenarios have been selected as exemplars in order to provide a focus in planning and preparing for emergencies:

No Type Brief Description

1 Sinking/Capsize Sinking or capsize of a vessel anywhere within the Port of Waterford Waters

2 Medical Emergency Any medical emergency on Waterford Port property

3 Air Pollution/Gas Pollution of the atmosphere by a hazardous gas from a source on Waterford Port property or from an adjacent property.

4 Fire/Explosion on a Jetty Fire / Explosion on a Jetty.

5 Fire/Explosion on a Vessel Fire / Explosion on a vessel alongside a jetty.

6 Beaching of Vessels Necessary to take a vessel of the Jetty and subsequently beach that vessel

7 Fire/Explosion on a vessel Fire / Explosion on a Vessel at anchor or a Vessel underway in the estuary.

8 Collision involving Vessels Collision or emergency other than fire or explosion involving vessels within the estuary.

9 Vessel in danger of sinking Vessels approaching the estuary on fire or in danger of sinking or having sustained damage or suspected damage during the voyage.

10 Hazardous Situation Potential hazardous situation occurring on a Jetty or ship

11 Vessel Grounding Vessel grounding or aground in the Suir Estuary

12 Pollution Pollution resulting from a hydrocarbon spill.

13 Chemical Leak Container Tanker

Chemical Leak from a Container Tanker as it is lifted off from a vessel to land.

14 Explosion

Loading / unloading of Class 1 Explosives.

Incidents involving explosives are likely to fall into one of two possible categories :

a) those where the explosives initiate without warning/ or

b) those where the explosives initiate after becoming involved in another event such as an adjacent fire



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2.3.4 Emergency Classification Each one of the exemplars listed above may vary in severity and will therefore demand varying levels of response. For emergency response and classification purposes the POWC uses the definitions outlined in para 0.3.1. Above. Note:

Only the PRAs are authorized to declare a Major Emergency. The POWC may advise the PRAs regarding the severity of an incident but is not authorized to declare a Major Emergency

For Major Emergency Management Purposes, the Port of Waterford is located within the defined region comprising the Local Authorities of Waterford, Waterford City, Tipperary South, Kilkenny, Carlow and Wexford.



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2.4 EMERGENCY RESPONSE PLAN

The POWC has developed an Emergency Response Plan for responding to any emergency arising in the port. Details are provided in section 2 of this manual. The POWC Emergency Response Plan outlines the general guidelines and actions to be taken by the PEMT and other responding agencies.

The POWC Emergency Response Plan recognizes that the following Plans are in place and the requirement for the POWC plan to interface with such plans, where available:

POWC Evacuation Plan for POWC Staff (Belview offices).

POWC Safety Statement

Emergency Plans of Operating Companies within the Port’s area of operations.

The Operating Companies have ultimate responsibility for emergency planning within their own facilities.

Major Emergency Plans of the PRA’s (Local Authorities, Health Service Executive and An Garda Síochána).

Port Pollution Plans.

POWC Security Management plan SOP (2011)

Oil Spill Response Plans of Operating Companies and Local Authorities.

National Oil Spill Contingency Plan.

Ship Board Oil Pollution Plans. (available on board ship / upon request)

IRCG Salvage incident data

Note 1. A copy of each of these plans should be associated with this manual in the Port Incident Control Centre (PICC). 2. Reference document: BS11200: Crisis Management and Guidance 2014, is retained for reference

In the event of a marine emergency requiring the declaration of a major emergency by the Principal Response Agencies, the Port Emergency Coordinator (PEC) will continue to control the marine incident and liaise as required with the Principal Response Agencies under the Major Emergency Plan. The POWC may be required to send a senior representative to the Local Coordination Centre to advise the Principal Response Agencies (Location of LCC should be confirmed, and is likely to be county hall in Kilkenny city). If a marine emergency, as assessed by the PEC, escalates beyond the control of the Port Authority and the Principal Response Agencies, or if in the opinion of the Director of the IRCG the incident is not being handled to his satisfaction, then the IRCG as the Government Agency may intervene and assume control of the emergency with full accountability. The transfer of control will be carried out through the Director of the



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IRCG acting on behalf of the Minister of the Marine and Natural Resources who will issue an instruction appointing himself, or a person nominated by him, to assume control of the marine emergency.

2.5 EMERGENCY RESOURCES

Details in respect of the equipment and resources that are available to support those who have been selected and trained to implement the POWC’s Emergency Response Plan provided in Appendix 1.2 under the following main headings:

Fire Detection and Alarm Systems.

Fire Protection/Suppression equipment and Fire Fighting Systems.

Oil Spill Response Equipment.

First Aid Equipment.

Emergency Evacuation Routes, Assembly Points, Megaphones.

Emergency Lighting.

Information Pack for Briefing the Fire Service.

Communications Means.

Port Incident Control Centre.

2.6 TRAINING AND EXERCISE PROGRAMME

The POWC emergency management exercise programme seeks to:

Ensure that all POWC personnel are familiar with the Port Emergency Plan and are practiced in implementing the roles in response to an emergency.

Test and validate the POWC Emergency Response Plan.

The PEC (Harbourmaster) is responsible for coordinating and implementing the following training programme and for maintaining records in respect of such training:



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Group Type of Training Duration Frequency

EMT Orientation Emergency Plan

½ Day Initially, then every 2 years

Desk Top Exercise ½ Day Annually

Simulated Practical Exercise

½ Day Every 3 Years

POWC Staff Orientation Emergency Plan

½ Day Annually

Evacuation Drill 1 Hour Bi-annually

Specialist Skills As required As required

For Simulated Practical Exercises the POWC should consider inviting participation from the PRA’s, the PES and port Operating Companies. 2.7 MAINTENANCE, REVIEW AND REVISION OF PLAN

The Harbour Master, as the PEC, is the designated custodian of this document and is responsible for the maintenance, review and revision of the Plan. The plan should be reviewed and revised where necessary, at least once annually to take into account:

Knowledge gained as a result of incidents within the Port’s area of operation.

Lessons learned during training and exercises.

Lessons learned from incidents at other Ports

New threats/hazards/risks.

Legislative Requirements.

A written record of training and exercises, as well as maintenance, review and revision should be retained by the PEC.



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APPENDIX 1.1 PORT OF WATERFORD AREA OF OPERATION



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APPENDIX 1.2 EMERGENCY RESOURCES Details in respect of the equipment and resources that are available to support those who have been selected and trained to implement the POWC’s Emergency Response Plan provided hereunder. 1. Fire Detection and Alarm Systems.

Located in all Waterford Container and Marine Point office buildings.

2. Fire Protection/Suppression equipment and Fire Fighting Systems. Suppression system in the computer room of the Marine point office. Fresh water firefighting equipment at the land/marine interface includes

Location: Designated Emergency Storage unit: Adjacent to Railway line, Container Terminal Fresh Water Equipment

3. Oil Spill Response Equipment.

Location: Container No.1 Adjacent to Railway line, Container Terminal Refer to the Port of Waterford Oil pollution Plan.

4. First Aid Equipment. A defibrillator is located in the Waterford Container Terminal weighbridge at the main Port entrance gate along with a first aid kit. First aid kits are also located in the Container control room, Marine point office, Port Van, Port canteen. A certified Rescue Basket and associated equipment is located at the designated Emergency Response point with the port environs at Belview (see Map). In addition a Container flat suitable for use with Gantry crane as also has been designated and certified for use in emergency evacuation, under the control of PEC.

5. Emergency Evacuation Routes, Assembly Points, Megaphones.

All routes and points are as outlined in building plans.

6. Emergency Lighting. The Port has four portable 250W lights powered by a portable generator. These are located at storage container in Belview.

7. Information Pack for Briefing the Fire Service.

Amount Equipment

4 X 60 Ft Length of 2 ½” Fire Hose

2 X Stand Pipes

3 X Valve Keys

2 X Fire Hose Nozzles

2 X International Adaptors



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This is located at the main entrance to the Waterford Container Terminal weighbridge and Marine point office.

8. Communications Means. Telephones and VHF radios are located in the Marine Point office and Waterford Container weighbridge at the Main Port entrance.

9. Port Incident Control Centre.

Located in the boardroom of the Port offices at Marine Point, Belview. The PICC is equipped with VHF communications equipment, CCTV and landline telephones. The PICC should also be equipped with the following Access to Port IT systems Flip charts, white board and markers, Maps of the Port area, and surrounds, Copies of this plan. Mobile phone chargers. Handheld radio sets and charging unit. Adjacent to a printer and fax machine. Adjacent to catering facility. Copy of associated plans (e.g. Oil spill response plan).



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APPENDIX 1.3 PLAN MAINTAINENCE PROCEDURE

Any changes to the situation within the Port affecting the Plan, or any other updates will be issued as amendments to all holders of the plan within 1 month of such change. Irrespective of the above, the plan will be reviewed on an annual basis. Such reviews will be made in the light of the experience gained from exercises or incidents, changes in risk, Port operations, training or legislation. The plan and its effectiveness will be reviewed as a matter of procedure after all emergencies. A written record of these reviews will be kept by the Port Emergency Coordinator.

Date Plan Issued

Date Plan Reviewed Reason for Review Reviewed By

Aug 2008 Dec 2011 Scheduled revision HM and ReidyBrophy

Amendment No. Reason for Amendment Approved By

Revision 4 Scheduled Annual Revision ( Dec 2014)

Darren Doyle (HM)/ Lorraine Casey AES



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APPENDIX 1.4.



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APPENDIX 1.5. DOCUMENT CONTROL AND DISTRIBUTION LIST

Document control procedure. The POWC Emergency Response Plan is a controlled document. All document holders, detailed in the following distribution list, are assigned a specific copy number.

Any amendments to this plan will be issued to all registered plan holders. A record of the amendments and the date of issue will be kept by the Port Emergency Coordinator (PEC). It is the responsibility of PEC to make the changes and record the change made in the amendment record.

Company / Organisation/ Individual. No of Copies Copy No.

Harbour Master Master Copy

Chief Executive Officer 1 1

Harbour Master 1 2

Assistant Harbour Master Safety Manager 1 3

Finance Manager 1 4

IT Manager 1 5

Administrative Manager 1 6

7

Facilities Chargehand 1 8

Terminal Manager 1 9

Controllers WCT 1 10

Pilot Station – Dunmore East (unmanned) 1 11

Port Security Gate -- Container Terminal 1 12

Port Security Gate -- Bulk Terminal 1 13



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Distribution List

Copy Number

Copy Holder

Role / Organisation

Issued By

Des Whelan Chairman

Frank Ronan Chief Executive Officer

Helen Noble Director

Mary Moss Director

Louise Grubb Director

Joe Dreelan Director

Jack Walsh Director

Capt. Darren Doyle Harbourmaster

John Foley Assistant Harbourmaster

Noel Collins IT Manager

Tony McDonnell Finance Manager

Brian Moore Administrative Manager

Michael Hogan Facilities Chargehand

Derek Madigan Terminal Manager

Controllers WCT

Port Security Gate Container

Port Security Gate Bulk

John Loughman Irish Customs Services

Insp. An Garda Siochana

Senior Asst. Chief Fire Officer Frank Dunne

KK Fire and Rescue Service

Senior Asst. Chief Fire Officer Tony Murphy

WD Fire and Rescue Service



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PART 2

EMERGENCY RESPONSE

PLAN



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1. OVERVIEW

This Emergency Response Plan provides basic guidelines that should be followed by the PEMT in the event of an emergency occurring on land or in waters under the jurisdiction of POWC.

This Plan also provides details regarding the responsibilities of the PRAs and the critical interface between the PEMT and the PRAs.

Note: Emergency Contact Details – Appendix 2.1

May be Land or Marine

Likely Source of Report:

Port Control, Security Main Gate, Staff, Duty Officer

Other County Ports

Pilot Station

Principal Emergency Services

IRCG

Operating Company / Jetty Owner

Ships Master

Ships Agent

Exact Location

Type of Emergency (‘Normal –minor’ etc)

Hazards

Access to Incident

Number of casualties

Emergency Services Required

Roles and Responsibilities of PEMT – Section 2.2

Site Control Point – Section 4.2

Port Incident Control Centre – Section 4.1

Responsibilities of the PES – Section 3:

Local Authority (incl Fire Service) – Section 3.2

An Garda Síochána – Section 3.3

HSE (incl Ambulance Service) – Section 3.4

IRCG – Section 3.5

Response Actions for Various Scenarios – Section 5

Incident Occurs

Incident Reported to Harbour Master or Terminal Manager

Details Verified by Harbour Master or Terminal Manager

Principal Emergency Services Notified (verified by Harbour Master)

Response Actions Scenarios 1 - 10

Site Control Point Established

PEMT Activated

Port Incident Control Centre Established



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2. PORT EMERGENCY MANAGEMENT TEAM (PEMT) 2.1 ORGANISATION SCHEMATIC

The schematic hereunder shows the interface between the PEMT and other external agencies and services that are designated to manage emergencies.

Contact details in respect of all organizations listed in the schematic are provided in Appendix 2.1 of this document

Port personnel that are designated and trained to fill the various roles of the PEMT are listed in Appendix 2.2 of this document.

Major Emergency Normal Emergency - Serious Normal Emergency - Minor

Port Emergency Management Team (PEMT)

Port Emergency Coordinator

Port Assist Emergency Coordinator

Port Response Personnel

Port Gatehouse

Tug Companies

Port Management Team

Port Administrative Personnel

Principal Emergency Services

Fire Service

Ambulance Service

An Garda Síochána

Irish Coast Guard

Principal Response Agencies

Local Authority

Health Service Executive

An Garda Síochána

Others

Pilot Service

Operating Companies

Jetty Owners

Ships / Vessels

Ships Agents

Utility Providers (ESB, BGE)

EPA / HSA

PR Advisors

Gov Depts

Contractors



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2.2 PEMT STRUCTURE AND RESPONSIBILITIES 2.2.1 PEMT Structure

The PEMT is structured as indicated below. The PEMT reports to the CEO of POWC through the PEC, and is responsible to the Board of POWC.

PORT CEO and Board

PEMT

Port Emergency Coordinator (Harbourmaster)

Assistant Port Emergency Coordinator (Asst Harbourmaster)

PEMT members

- Finance manager

- Facilities chargehand

- Administrative Manager

- IT Manager

- Terminal Manager

Port Administration assistant

2.2.2 Port Chief Executive Officer

The CEO is accountable for the Emergency Response plan deployment & associated operations in liaison with the PEMT, including liaison with the key stakeholders, the board of management and required public relation representatives. In the absence of the CEO – the PEC deputises.

2.2.3. Port Emergency Coordinator On being notified of an incident, or on arrival at the scene of an emergency, the Port Emergency Coordinator’s responsibilities include:

Receive a briefing report on the nature and extent of the emergency.

Determine the cause of the emergency (if known), assess the potential consequences and of the event/ incident and activate this plan if required.



5.0 Oct 2016 30

Determine the number of casualties, if any, and ensure action is taken to provide medical assistance.

Ensure that the Principal Emergency Services are notified and that they are briefed and supported on arrival at the incident.

Coordinate evacuation of the Port or individual Operating Companies affected by the emergency.

Determine the nature and severity of damage to property.

Determine the impact on the environment.

Determine and communicate the action to be taken to limit, contain or secure damage.

Assess the emergency and in consultation with other Waterford Port personnel in attendance, formulate a suitable strategy to mitigate the situation in the most efficient manner.

Arrange for additional measures to secure the Port as required.

If additional personnel and/or equipment are required, liaise with the appropriate PES, PRA and and/or Government Department.

Liaise with private contractors as appropriate to the situation.

Nominate appropriate Port of Waterford personnel to take charge of specific functions e.g.: o Public Relations including liaison with the Media, in line with the POWC PR

Policy. o Communications with stakeholders as listed in the Schematic at 2.1 above.

Nominate an officer to carry out all administrative functions.

Brief and update the POWC CEO regarding the situation.

Ensure that internal investigations are carried out and that arrangements are in place to facilitate investigations being carried out by the regulatory authorities.

Ensure that an emergency debriefing is arranged and lessons learned are identified and built into this plan.

2.2.4 Assistant Port Emergency Coordinator The PAECs responsibilities include:

Supporting the Port Emergency Coordinator.

Carrying out the responsibilities of the Port Emergency Coordinator in his absence.

Ensuring the Emergency Services is/ has been contacted.



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Briefing the Port Management Team throughout the response, as directed by the

PEC

Ensuring port operational resources are deployed as effectively as possible at the

incident site

2.2.5 Port Emergency Management Team members

The PEMT will operate from the Port Incident Control Centre (PICC), the boardroom in the Port Offices at Belview.

In the event of a Major Emergency being declared by the Principal Response Agencies, a member of the ports senior management team should be available to go to the Local Coordination Centre (County / City Hall in KILKENNY unless otherwise stated by PRA Lead Agency) if requested to do so by the PRA’s.

The PEMT will manage liaison with the Media using PR Advisors (Bance Nolan) to assist, and in conjunction with the PES as appropriate. This may include:

o Briefing POWC staff regarding POWC policy on speaking to the media.

o Issuing of written statements.

o Provide POWC Spokesperson for interview purposes.

o Liaison with PR Representatives from other responding agencies.

o Arranging interviews and press conferences.

o Liaising with Legal Advisors.

The PEMT will assess the impact of the emergency on the POWC operations and assess the requirements to ensure continuity of critical business functions within the port. The PEMT will be activated in response to all emergencies within the port. The PEC will decide on the exact make-up of the team in response to any given situation. Representatives from the following areas form part of the team and will be given additional tasks by the PEC during the response to any emergency.

o Finance manager

o Administrative Manager

o Facilities Chargehand

o Health and Safety Officer

o IT Manager

o Container Terminal Manager

o Administrative assistant

The responsibilities of the PEMT members in addition to managing their line functions include:

Supporting the operational response to emergencies as directed by the PEC and PAEC.



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Liaison with port tenant and operating companies as appropriate to the circumstances throughout the response.

Collating all details relating to the incident through liaison with the PAEC and recording the events in an incident log (Administrative assistant).

Ensuring support to the Principal Emergency Services throughout the response.

Manage liaison and communications with the following stakeholders, as directed by the PEC:

o PRA’S (AGS, HSE, LA - at senior management level)

o Port Staff and their relatives.

o Operating Companies, Jetty Owners.

o Ships Agents

o EPA, HSA, Shellfish and Sea Fishery Interests, Wild Life Rescue.

o Gov. Departments.

o Contractors.

o Insurers.

o Shipping agents, stevedores.

2.2.6 Port Gatehouse The responsibilities of Port Gatehouse are:

Contact relevant emergency services in the event of an emergency.

Communicate with Ship, IRCG, and Pilot Service.

Notify the PEC of an emergency or potential emergency at the earliest appropriate opportunity.

Call up stand-by-crew on being notified of an emergency (one crew to remain in station and second stand-by pilot boat).

Serve as liaison between the PEC and the Pilot Service.

To arrange transport of pilots as required by the PEC.

To serve as liaison between vessel and the PEC when the vessel if outside the range of the Port Control VHF.

The Port Gatehouse will also secure the entrance to the Port and will ensure access to, and egress from, the Port for the PES.



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2.2.7 Tug Companies The responsibilities of Tug Companies are:

Mobilise as instructed by the PEC.

Proceed to the scene of the incident or fire to tow casualty or vessel from the fire.

Use fire-fighting capabilities to control the fire under the command of the Incident Commander from the Fire Service if vessel is fitted with firefighting equipment.

Escort casualty or damaged vessels as instructed.

Stand-by vessels aground / grounding as instructed.

Carry out any other duties as requested/ instructed by the PEC or PAEC.

2.2.8 Port Administrative personnel The responsibilities of Port Administration Personnel are:

To provide administrative support to the PEMT.

Maintain a written record of events in the PICC, i.e. an Incident Log.

Contact relevant agencies and stakeholders as instructed by the PEMT, and in particular as instructed by the PEC and PAEC during the early stages of an emergency.

Respond to incoming calls concerning the incident as instructed by the PEMT.

2.2.9 The responsibilities of the PRA’s in Major Emergencies are outlined in Appendix 2.



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3. CONTROL CENTRES 3.1 PORT INCIDENT CONTROL CENTRE Operational control on behalf of the POWC is vested in the Port Emergency Coordinator and operations will be coordinated from the Port Incident Control Centre in the Port Company Offices in Belview.

For coordination purposes, the Port Incident Control Centre may accommodate representatives from the Principal Emergency Services and the PRA’s. It should be noted however that in the event of a Major Emergency, the PRAs typically convene at a Local Coordination Centre in County / City Buildings (usually in the county in which the emergency has occurred. This could be Kilkenny or Waterford and should be confirmed with PRA’s in the event of a Major Emergency affecting the port).

The PICC is also resourced to accommodate representatives from other entities in the event of an emergency, e.g. Operating Companies, Jetty Owners, and Ships Agents.

The PICC is equipped in accordance with para 9 in Appendix 1.2 of this document. 3.2 ON-SITE COORDINATION CENTRE

Set up by the PES. This is a specific area/facility at the Site Control Point where the On-Site Coordinator (PES) is located and the On-Site Coordination Group (PES + Port representative) meet. The On-Site Coordination Group includes the Controllers of Operations from the 3 PRA/ PES. The Lead Agency Controller of Operations (PRA/ PES) will be the On-Site Coordinator.

3.3 SITE CONTROL POINT

The Site Control Point is a place at the emergency site from which the Controllers of Operations from the three Principal Response Agencies, direct and coordinate their organisation’s response to an emergency. In order to provide assistance, a representative from the PEMT will normally be located at this point also. Prior to the arrival of the Principal Response Agencies, the PEMT may establish a Site Control Point for coordination purposes. The decision as to the exact location of the Site Control Point will however be decided by the Lead Agency Controller of Operations on arrival. For most types of incidents affecting the Port of Waterford, the Lead Agency will be the Senior Fire Officer present on site (Incident Commander).

3.3 LOCAL COORDINATION CENTRE

In the event of a Major Emergency, a group of senior representatives from the three PRAs whose function is to facilitate strategic level coordination during a Major Emergency will convene. This Group will meet at the Local Coordination Centre in County/City Buildings. In the event of a Major Emergency within or affecting the Port the POWC should be prepared to send a senior manager from the Port to the LCC.



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4. SPECIFIC SCENARIO ACTIONS 4.1 SUMMARY

Actions to be undertaken in the event of the following emergency scenarios are provided in this section of the plan. Refer also to ‘Notice to Mariners’ at Appendix 2.4 and ‘Dangerous Substances (Oil Jetties) Regulation 1979 (Section 26).

Sec. Type Brief Description

4.2 Sinking/Capsize Sinking or capsize of a vessel anywhere within the Port of Waterford Waters

4.3 Medical Emergency Any medical emergency on Waterford Port property

4.4 Air Pollution/Gas Pollution of the atmosphere by a hazardous gas from a source on Waterford Port property or waters from an adjacent property.

4.5 Fire/Explosion on a Jetty

Fire / Explosion on a Jetty.

4.6 Fire/Explosion on a Vessel

Fire / Explosion on a vessel alongside a jetty.

4.7 Beaching of Vessels Necessary to take a vessel of the Jetty and subsequently beach that vessel

4.8 Fire/Explosion on a vessel

Fire / Explosion on a Vessel at anchor or a Vessel underway in the estuary.

4.9 Collision involving Vessels

Collision or emergency other than fire or explosion involving vessels within the estuary.

4.10 Vessel on Fire Vessels approaching the estuary on fire or in danger of sinking or having sustained damage or suspected damage during the voyage.

4.11 Hazardous Situation Potential hazardous situation occurring on a Jetty or ship

4.12 Pollution Pollution resulting from a hydrocarbon spill.

4.13 Chemical Spill – Container / Tank

Chemical spill from a container / tank on lands adjoining the Port of Waterford

4.14 Explosion

Loading / unloading of Class 1 Explosives.

Incidents involving explosives are likely to fall into one of two possible categories :

a)those where the explosives initiate without warning/ or

b) those where the explosives initiate after becoming involved in another event such as an adjacent fire

4.15 Security Incident A security breach or threat within the Port Environs.



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4.2 SINKING / CAPSIZE

Reference Details / Actions

Description

Sinking or capsize of a vessel anywhere within the Port of Waterford waters.

Control

The PEC (Port Emergency Coordinator) will be the Harbourmaster or his designated alternate (Assistant Harbourmaster or Pilot station duty pilot).

Raising the Alarm

Ship’s Master will: Raise the alarm by inform the Port Authorities (Pilot Station; Harbourmaster) Take immediate steps to safeguard his ship until assistance arrives (i.e. fight fire, contain any spillage, limit any damage, prepare engines for departure etc.). Direct tugs and fire-fighting until the arrival of the senior fire officer and Harbour Master. Report the type of emergency, cargo and quantity and any other useful information e.g. stability and fire plan etc. to the Harbourmaster. Nominate a Senior Officer to assist the Senior Fire Brigade officer present in fighting the fire. Comply with instructions from the Harbour Master in regard to the safety of the Port.

Immediate Action – Pilot Station

Once informed, the Port Gatehouse will then: ( Stop movement of all other vessels within the port until the circumstances of the incident have been ascertained, and alternative instructions can be issued. Immediately contact the emergency services and request the standby of all functional services that may be of assistance, particularly in regard to the rescue of survivors. Inform the harbourmaster. Direct Waterford Port vessels to proceed immediately to the area and commence a rescue operation and search for survivors. Divers should be summoned to the scene to make a search for survivors if deemed necessary. Liaison with the Irish Coastguard should occur to confirm appropriate pollution control measures are in place or on standby.



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Safety Issues

The need to evacuate passengers and/or crew should be canvassed with the Master. Should the incident occur where spectators are able to congregate, the assistance of the Gardaí should be sought to keep the area clear. Control of spectators will be subject to the authority of the Senior Garda Officer in attendance with the aim of preventing the obstruction of emergency vehicles and authorised personnel.

Issues to be Considered by PEC

Determine whether any form of pollution of the sea has occurred or is likely to occur. The oil pollution containment equipment should be deployed as necessary. In the event of pollution refer to the Oil Spill / Port Pollution Plan. Advise the tug owner's representative of the incident and request that tugs and crews be placed on immediate standby. Arrange for Waterford Port vessels to recover or secure flotsam in the vicinity of the wreck. When clear to do so, arrange for the vessel to be buoyed, marking the position of the wreck. When it is safe for other vessels to navigate in the vicinity of the wreck, ensure that all Masters are properly advised of the precautions to be observed for the safety of navigation. Discuss with the Master, owner or agent plans for the refloating or salvage of the vessel. Action in this regard is particularly important where the wreck has obstructed the navigation channel, or approaches to the channel. Advise the vessel's agent of the incident.

Statutory Obligations

Irish Coastguard must be notified of the incident. Dept. of Marine must be notified of the incident.

Post Emergency Actions

Arrange for a Notice to Mariners to be drafted and sent to Dept. Marine for issuing (Refer to Appendix 2.2 attached).

If appropriate to do so, arrange for a preliminary inquiry into the causes of the incident to be commenced as soon as possible.

Advise alerted agencies that the incident is over.



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SINKING / CAPSIZE OF A VESSEL IN WATERFORD PORT - CHECK LIST

The following form should be completed by the Pilot Station operative.

Please add all relevant detail

1 Port (Waterford/ Dunmore East etc.) 2 Exact Location 3 Date 4 Vessel Name 5 Agent 6 Ships Master 7 Pilot

8 Time of Sinking / Capsize

9 Cause (if known)of Sinking / Capsize

10 Waterford PEC (HM/ Asst. Or Duty Pilot)

11 Agent Advised at?

12 Tug Company advised at?

13 Port Launches ordered at?

14 Vessel Length 15 Tides 16 Tide at time of Sinking / Capsize 17 Direction of vessel’s head 18 Movement of other vessels stopped at? 19 Damage to vessel

20 Pollution potential

21 Confer with master 22 Evacuation of any passengers 23 Plans to refloat the vessel

24 Impact on the environment

25 Berth

26 Remarks

27 Other Details



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4.3 MEDICAL EMERGENCY


Description

Medical emergency on Waterford Port property.

Control

The attending trained First Aid Officer until the arrival of the ambulance officers (if required).

Raising the Alarm

In the event of a medical emergency, employees discovering the emergency Should advise the First Aid Officer, or in their absence, their Supervisor. If the Ambulance Service is likely to be required they should be alerted by anyone at the scene calling 999/ 112 and giving details of the situation.

Immediate Action

The First Aid Officer should safely assess the situation. If the condition of the patient cannot be satisfactorily treated by them, the patient is to be taken to a General practitioner at a local surgery, clinic or hospital as necessary. If the injury or illness is considered serious or life threatening to the patient an ambulance should be called IMMEDIATELY and the First Aider is to continue Treatment to the best of his / her ability.

Ambulance Service

Will respond in accordance with HSE operating procedures and their own emergency plans.

Safety Issues

Ensure no Danger is posed to those going to the aid of an injured person i.e. live electrical wires, chemical fumes, traffic and ship loading/unloading, etc.

Issues to be Considered

If the patient needs to be taken from the work site or requires treatment other than by the First Aider, the PEC needs to be advised so that the patient’s next of kin can be notified. If employees are unable to drive themselves home, arrangements can be made through the PEC for a relative or friend to be contacted, to pick the employee up or transport can be arranged on their behalf.


Inform HSA of notifiable occurrences and injuries (this includes an uncontrolled fire.) The PEC will contact the H&S officer/ advisor who will determine if incident is a notifiable occurrence and whether regulatory authorities need to be notified. All injuries within the port must be recorded in accordance with normal H&S procedures.



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Investigate the incident and the emergency response effectiveness. Review Waterford Port's Emergency Response Plans



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Accident Investigation Report Form F01 Rev1

This is a report of a: H.S.A Recordable Accident First Aid Accident Only Near Miss

Date of incident: This report is made by: Employee Supervisor Other_________

3

Step 1: Injured Person (complete this part for each injured employee) Name:

Sex: Male Female

Age:

Part of body affected: (shade all that apply)

Nature of injury: (most serious one) Abrasion, scrapes Amputation Broken bone Bruise Burn (heat) Burn (chemical) Concussion (to the head) Crushing Injury Cut, laceration, puncture Hernia Illness Sprain, strain Damage to a body system: Other ___________

This person is a: Regular full time employee Regular part time employee Contractor Visitor Other _______________

Length of service (if applicable)

Ambulance called Yes / No

Referral to Doctor Yes / No

Step 2: Describe the incident

Exact location of the incident:

Exact time:

Names of witnesses (if any):



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Number of attachments:

Written witness statements: Photographs: Maps / drawings:

What personal protective equipment was being used (if any)?

Describe, step-by-step the events that led up to the injury. Include names of any machines, parts, objects, tools, materials and other important details. Description continued on attached sheets:

Step 3: Why did the incident happen?

Unsafe workplace conditions: (Check all that apply) Inadequate guard Unguarded hazard Safety device is defective Tool or equipment defective Workstation layout is hazardous Unsafe lighting Unsafe ventilation Lack of needed personal protective equipment Lack of appropriate equipment / tools Unsafe clothing No training or insufficient training Other: _____________________________

Unsafe acts by people: (Check all that apply) Operating without permission Operating at unsafe speed Servicing equipment that has power to it Making a safety device inoperative Using defective equipment Using equipment in an unapproved way Unsafe lifting Taking an unsafe position or posture Distraction, teasing, horseplay Failure to wear personal protective equipment Failure to use the available equipment / tools Other: __________________________________

Why did the unsafe conditions exist?

Why did the unsafe acts occur?

Were the unsafe acts or conditions reported prior to the incident? Yes No

Have there been similar incidents or near misses prior to this one? Yes No



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Step 4: How can future incidents be prevented?

What changes do you suggest to prevent this incident/near miss from happening again? Stop this activity Guard the hazard Train the employee(s) Train the supervisor(s) Redesign task steps Redesign work station Write a new policy/rule Enforce existing policy Routinely inspect for the hazard Personal Protective Equipment Other: ____________________

What should be (or has been) done to carry out the suggestion(s) checked above? Description continued on attached sheets:

Step 5: Who completed and reviewed this form? (Please Print)

Written by: Department:

Title: Date:

Names of investigation team members:

Reviewed by:

Title: Date:



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4.4 AIR POLLUTION / GAS RELEASE


Description

Pollution of the atmosphere by a hazardous gas from a source on Waterford Port property or waters, or from an adjacent property.

Control

The PEC has responsibility for the emergency response until the arrival of the Emergency Services, (Fire Brigade in this instance).

Immediate Action

On becoming aware of an incident within, adjacent to, or at some distance from the port area, which may create a hazard in that area, the following action should be taken:

Notify the Harbour Master or the Duty Pilot / Officer.

Isolate the source of the gas – only if safe to do so.

Alert the Emergency Services.

Shut down building air conditioning to prevent the spread of gases.

Remove any ignition sources if the gas is suspected to be combustible - only if safe to do so.

Turn off the electrical supply.

Inform Waterford Port Environmental Representative.

Notify the EPA, where appropriate Unless the original notification of the incident was from the PEC or the Gardai, the PEC must be informed immediately. PEC/ Port operations: Assess the need to evacuate any personnel within the port area, including ship's crews. Such assessment will be made with regard to wind speed and direction, the type of gas in the atmosphere, the characteristics of the gas, etc. Initiate Emergency Evacuation Procedures with consideration to the exposure of the gas to the assembly areas (ensure the Assembly Area is upwind). If cargo operations are in progress, such work should cease for the duration of the emergency (Manager container terminal). The Masters and agents of all vessels in the vicinity should be informed of the emergency – PEC. The movement of all vessels should be stopped as necessary – PEC.

Safety Issues

Ensure the Emergency Assembly Areas are upwind as these may also be affected by the gas.



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Only intrinsically safe portable VHF radios should be used for communications. It is essential that full cooperation and assistance is rendered to those personnel in charge of the emergency, particularly in regard to any investigations into the cause of the leak, if from within the port area or from a vessel in the port.


Inform Health & Safety Authority of notifiable occurrences, this includes an uncontrolled fire. The PEC to determine if incident is a notifiable occurrence and advise relevant Regulatory Authorities.


Investigate the incident and review the effectiveness of the Waterford Port Emergency Response Plans.



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AIR POLLUTION / GAS RELEASE – CHECKLIST

Please add all relevant detail( times / contacts etc.)

1 Port ( Waterford/ Dunmore East etc.) 2 Date 3 Exact Location 4 Source ( if Known)

5 Fire Service Notified at ( time) 6 Type of Gas ( if known) 7 Source rectified at ( time)

8 PEC informed at ( time)

9 EPA Officer contacted at / by

10 Gardai Advised

11 Area closed

12 Other actions

13 Work Stopped

14 Confer with Senior Fire Officer 15 Confer with Senior Gardai 16 Advice to Master of the “Berth” 17 Movement of other vessels stopped 18 Vessels in vicinity shut down 19 Emergency evacuation areas upwind of

spill

20 Pollution potential

21 Crew and other personnel evacuated 22 General Security Measures

23 Impact on the environment

24 Samples to be collected

25 Waterford Port Environmental Representative advised

26 Remarks

27 Other Details



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4.5 FIRE / EXPLOSION ON A JETTY


Description

Fire or Explosion on a Jetty

Raising the Alarm

The responsibility for raising the Alarm will rest with Jetty Owner / Stevedore concerned. All Jetty Owners will issue instructions on raising the Alarm for a fire or Explosion on their own Jetty. All Jetty Owners will issue instructions on the action to be taken by their own personnel when seeing fire or Explosion on a Jetty other than their own.

Method of Raising the Alarm

By personnel on the Jetty concerned, alarm should be raised by: a) Reporting the Emergency as quickly as possible as follows: (i) Ringing Emergency Service No. 999 or 112, and ask for FIRE giving a short message stating where the fire is and if possible, whether any casualties have occurred or are likely to occur. (ii) Ringing the Harbour Office 0n 051-301400 or the Pilot Station (051- 383119). If telephones are out of order the above locations can be contacted on VHF Ch. 16 or 14, also Port Security can be contacted on these channels, who will pass the information to the relevant emergency services. Any persons seeing a Fire or Explosion on another jetty should: a) Ring the Stevedore / Jetty concerned stating exactly what they have

seen.

b) Ring the Emergency Services No. 999 or 112, as above, passing the same message stating where the jetty concerned has been informed.

c) Contacting the Harbour Offices or Pilot Station as above with the same message.

Action By Jetty Owner

Having raised the alarm, the responsibility for fighting the fire will rest with those on the jetty until the Fire Brigade arrives, when overall control of fire fighting will be undertaken by the Senior Fire Brigade Officer present. All operations on the jetty will cease, and if ship is alongside, then advise that the ship prepares for sea. Removal from jetty will be subject to special approval by the Harbourmaster or PEC. The Jetty Owner will keep port operations informed of the emergency and of all developments affecting shipping and should it become necessary to



5.0 Oct 2016 48


move the ships, then the Harbour office will organise the ordering of pilots and tugs. The Jetty owner should set up Control Posts, of which the Forward Control Post closest to the incident will be managed by representatives of the owner and the Assistant Harbour Master, until the arrival of the Fire Service who will assume control of the incident. If, after reporting a fire, casualties subsequently occur, the Jetty Owner will notify the need for Ambulance Services as soon as possible by dialling 999 or 112 and asking for Ambulances. Should it be necessary to evacuate casualties or personnel by water, the PEC will arrange marine transport using either tugs or other harbour craft.

Action By Jetty Owner Not Involved

All jetties will be alerted during such an emergency and all operations will cease until advised otherwise by the PEC. All ships in the Estuary will be advised regarding any actions required of them. All jetty owners will maintain listening watch on channels 16 and 14 and will ensure that direct line telephones to the Harbour Office will be kept manned during the period of the emergency. All Jetties will be alerted during an emergency whether or not there are vessels alongside.

Action By PEC

Overall control of shipping in the estuary will be exercised by the PEC. His instructions will be passed either through VHF Radio, through the Assistant PEC on the scene, and/or phone through the Assistant PEC in the PICC. The PEC will broadcast on VHF declaring an Emergency and activating the Emergency Plan. This information will also be backed up by phone calls to all concerned bodies. The PEC assumes control of this Plan. He will send the Assistant PEC to the forward control post and get the up dated position on the emergency. The PEC through his port operations staff will establish contact with the emergency services and update their position and establish what response has been activated. On the PEC’S advice Fire Fighting tugs will proceed to the scene of the fire and take station under the direct control of the Senior Fire Officer at the incident. If required, launches and rescue craft will be sent to scene of the emergency by the PEC and controlled on VHF by PAEC on site. If required they will bring necessary personnel and equipment to site.



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The PEC will ensure the relevant Garda and HSE authorities are notified of the activation of the Plan. The PEC shall ensure that situation reports and information updates are issued through appropriate means and a frequent intervals during such an emergency (through Dunmore Pilot Station and via the telephone and Media statements). The PEC, through his PAEC will set up a clearing station on site, control movement of all craft, ensure that craft are not overloaded, ensure coxswains know and use the correct channels for VHF/RT Communications. The PEC will put the Pilot Station on stand-by and the Pilot Station will, in turn, inform Pilots and be ready to put Pilots on vessels as required during such an emergency.



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4.6 FIRE / EXPLOSION ON A VESSEL


Description

Fire / Explosion on a vessel alongside a jetty. All ships fires will be treated as potentially dangerous and this Plan will be activated. The decision however to declare a ‘Normal Emergency – Serious’ will rest with the PEC.

Responsibility for Raising the Alarm

The responsibility for raising the alarm will initially rest with both the Jetty Owner concerned and the Master of the vessel. All Jetty owners will have instructions issued on how to raise the alarm for fire or explosion. All jetty owners and other authorities concerned will issue instructions on the action to be taken by their own personnel when seeing a fire or explosion on a ship at the jetty or another jetty.

Raising the Alarm

a) Continuous sounding of fog signal and ship’s alarms.

b) Reporting the emergency to shore personnel via communication

system established on arrival at jetty.

c) Calling 999 or 112 on telephone and asking for FIRE, then giving a brief description of position and type of emergency.

d) Ringing the Harbour Officer on 051 - 899800 or the Pilot Station (051- 383119 or mobile 087-2564521. If telephones are out of order the above stations can be contacted on VHF Ch. 16 & 14, who will pass the information to the relevant emergency services.

e) If persons other than ship or jetty notice the emergency then they should contact the Emergency Services on 999 or 112 stating what they have seen and contacting the PEC’s office by phone or by VHF.

Action By Master

Having raised the alarm, the Master will be responsible for taking all immediate steps to safeguard his ship until assistance becomes available. The Master should therefore start fighting the fire with all available resources. Jetty personnel will assist and control operations until the Fire Brigade arrives and the Senior Fire Officer will become Incident Commander. A senior ship’s Officer will remain with the Incident Commander and provide detailed information on the ship and her equipment, particularly regarding ships stability during firefighting operations. A Fire Plan for the vessel will also be made available to the Incident Commander by the ships Master.



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The Jetty Owner will provide all possible assistance to the Master in fighting the fire on board ship and will operate his own resources until the arrival of the Fire Brigade, when overall control of the firefighting will be undertaken by the Senior Fire Officer present (Incident Commander). All normal working operations on the jetty will cease, and the jetty owner will start fighting any resulting fires that may occur on the jetty. The Jetty Owner will keep the Harbour Office informed of the emergency and of all developments affecting shipping and should it become necessary to move ships, then the Harbour Office will organise the ordering of pilots and tugs. The Jetty Owner will set up Control Posts, of which the Forward Control Post closest to the incident will be manned by representatives of the owner, and the PAEC until the arrival of the Fire Service, when the senior Fire Officer present will assume control of the situation. If, after reporting a fire, casualties subsequently occur, the Jetty Owner will notify the need for Ambulance Services as soon as possible by dialling 999 or 112 and asking for Ambulance. Should it be necessary to evacuate casualties or personnel by water, the PEC will arrange transport on water using either the tugs or other harbour craft.

Action By Jetty Owners Not Involved

All jetties will be put on stand-by during the emergency and all operations will cease until advised otherwise by the PEC. All ships in the Estuary will be advised to have engines ready to go to sea. All jetty owners will maintain listening watch on channels 14 and 16 and will ensure that direct line telephones to the Harbour Office will be kept manned during the period of the emergency. All jetties will be kept on standby during an emergency whether or not there are vessels alongside.

Action By PEC

Overall control of shipping in the Estuary will be exercised by the PEC. His instructions will be passed through VHF radio or through the Assistant PEC on the scene, or by phone through the other Assistant PEC in the Control Centre. The PEC will broadcast through VHF radio declaring an Emergency and activating the Emergency Plan. This information will also be backed up by phone calls to all concerned bodies. Send the PAEC to assist in setting up the forward control post and get the updated position on the emergency.



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The PEC through his Emergency Control team will then establish contact with the emergency services and update their position and establish what response has been activated. On the PEC’s direction any available Fire Fighting tugs will proceed to the scene of the fire and take station under the direct control of the Senior Fire Officer at the incident (Incident Commander). Launches and rescue craft will be sent to scene of Emergency by the Harbour by the PEC and controlled on VHF by PAEC on site. If required they will bring necessary personnel and equipment to site. The PEC’s office will advise all relevant PRA’s of the activation of the Plan. The PEC, once the Emergency Plan is activated and underway will, at frequent intervals, issue, through Dunmore Pilot Station and via the telephone and Media, situation reports and information updates. The PEC, through his Assistant will, set up a clearing station on site, control movement of all craft, ensure that craft are, where possible, not overloaded, ensure coxswains know and use the correct channels for VHF/RT Communications. The PEC will put the Pilot Station on stand-by who will inform Pilots and be ready to put pilots on vessels as required.



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4.7 BEACHING OF VESSELS


Decision Mandate

When it is found necessary to take a vessel off the Jetty and subsequently beach that vessel, this ship will display the International Flag signal JN2 in a prominent position to warn other shipping. No vessel on fire or in danger of sinking is to be beached except under the directions of the PEC who, if he decides that beaching is the best option will decide on the beaching area and route to that area.

Subsequent Action

After the alarm has been raised and all responsible officers are on the scene, further action will be taken by them as circumstances dictate and all measures affecting the Estuary will be made known to ships and other establishments not directly involved through the PEC’s Office. In the case of minor fires, cargo operations will not be resumed until the Fire Brigade and the PEC have inspected the area involved and confirmed that it is safe.



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4.8 FIRE / EXPLOSION ON A VESSEL AT ANCHOR OR UNDERWAY


Raising the Alarm

All ships fires will be treated as potentially dangerous and this Plan will be activated. The decision however to declare a Serious Emergency will rest with the PEC. This section will deal with emergencies and incidents within the confines of the Port of Waterford.

Responsibility for Raising the Alarm

The responsibility of raising the alarm will rest with the Master of the vessel concerned either to Waterford Port Company, or Dunmore Pilots on Channel 14. To avoid either false alarms or duplication of alarm, with consequent overloading of Fire Brigade control and telephone switchboards, the alarm will be raised by the station responding to the alarm call.


In the case of fire or emergency the alarm should be raised immediately by: (1) General Broadcast message on VHF/RT channels 16 and 14.

(2) By visual methods.

(3) By exhibiting one or more of the signals as prescribed in Annex 4 of

the Collision Regulations. Message should be passed in the following terms:- R/T PAN PAN PAN PAN PAN PAN - THIS IS S.S./M.V. ……………………… FIRE / EXPLOSION HAS OCCURRED IN ………………………………… DATE / TIME. As soon as possible after raising the alarm, an amplifying message should be sent giving details: (a) Fire . . . . what is on fire . . . extent . . . possible dangers?

(b) Damage . . . extent . . . effect on seaworthiness and stability.

(c) Casualties . . .number . . . type of injuries . . . number of stretchers

required.

(d) Oil spillage . . . if any danger of this.

(e) Dangerous substances on board and proximity to emergency area.



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On no account should the initial alarm message be delayed in order that full details can be provided.

Action By Master

Having raised the alarm, the Master will be responsible for taking all immediate steps to safeguard his ship until assistance becomes available. The Master should therefore start fighting the fire with all available resources. When the Fire Brigade arrives, the Senior Fire Officer will then become Incident Commander. A senior ship’s Officer will remain with the Incident Commander and provide detailed information on the ship and her equipment. A Fire Plan for the vessel will also be made available to the Incident Commander. The Master will report to the Control Centre the quantities, types and distribution of cargo on board his vessel, and pass same on to the Incident Commander on his arrival at the scene.

Action By PEC

Overall control of shipping in the Estuary will be exercised by the PEC. His instructions will be passed through VHF radio, through the Assistant PEC on the scene, and by phone by the other Assistant PEC in the Control Centre. The PEC will broadcast by VHF radio declaring an Emergency and activating the Emergency Plan. This information will also be backed up by phone calls to all concerned bodies. The PEC will assume control as coordinator of this Plan. He will send the PAEC to the forward control post and get an update on the emergency. The PAEC will make contact with the emergency services and update them and establish what response has been activated and what further assistance is required of the port authority.. On the PEC’s instruction Fire Fighting tugs will proceed to the scene of the fire and take station under the direct control of the Senior Fire Officer (Incident Commander) at the incident. Launches and rescue craft will be sent to scene of Emergency by the PEC and controlled on VHF by PAEC on site. If required they will bring necessary personnel and equipment to site. The PICC will ensure that all PRA’s have been advised of the incident, as appropriate to the circumstances.



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The PEC, once the Emergency Plan is activated and underway shall ensure that, at frequent intervals, issue, through Waterford Local Radio and via the telephone, situation reports and information updates are issued. The PEC, through his Assistant will, set up a clearing station on site, control movement of all craft, ensure that craft are not overloaded, ensure coxswains know and use the correct channels for VHF/RT Communications. The PEC will put the Pilot Station on stand-by who will inform Pilots and be ready to put pilots on vessels as required.

Setting up of Control Base

A Control Base will be set up where all movements and actions will be monitored. A forward base will be set up initially on the fire-fighting tug. The PAEC will be at this forward Base and will keep the PEC informed of the current situation. The Senior Fire Officer (Incident Commander) at forward Base is in overall control of the situation once the Fire Service arrive on site.

Movement of Other Shipping

If it is considered by the PEC that the Emergency is such that other shipping is likely to be involved, he will issue the necessary instructions on VHF. No vessel will enter the Estuary or move within the Estuary without the approval and permission of the PEC. Under no circumstances may any vessel on fire or in danger of sinking be moved without the specific authority of the PEC who will lay down the area to which the vessel will be moved and the route thereto.

Subsequent Action

After the alarm has been raised and all responsible officers are on the scene, further action will be taken as circumstances dictate and all measures affecting the Estuary will be made known to ships and other establishments not directly involved through the PEC’s Office. In the case of minor fires, cargo operations will not be resumed until the Fire Brigade and PEC have jointly inspected the area involved and confirmed that it is safe.



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4.9 COLLISION OR EMERGENCY OTHER THAN FIRE OR EXPLOSION


Description

Collision or Emergency other than Fire or Explosion involving Vessels within the Estuary.

Raising the Alarm

In an emergency which renders a vessel out of control or in danger of sinking or foundering or likely to provide a danger to other vessels or resources within the Estuary the alarm is to be raised by the Master of the vessel concerned Any person seeing a situation occurring which he considers may result in an emergency likely to affect the safety of the port or ships therein should inform the Control Centre either through the pilot station or Harbour Office.

Action By Master

Having raised the alarm, the Master will be responsible for taking all immediate steps to safeguard his ship. The Master will provide the Port Authority with details of the incident as quickly as possible and will make regular and frequent reports on the progress of the incident to the port Authority. The Master will be responsible for coordinating and directing tugs and other services available until arrival of the PEC or his assistant and/or Senior Fire Officer (Incident Commander). On the arrival of these officials, and after consultation with the Master, individual responsibilities will be determined depending on the circumstances.

Action By PEC

Overall control of shipping in the Estuary will be exercised by the PEC. His instructions will be passed through Shannon Radio, or through the Assistant PEC on the scene, or by phone through the other Assistant PEC Control Centre. The PEC will decide after consultation with the Master and/or Owner’s Agents what steps should be taken to safeguard the ship in question and Port in general, and whether a full or partial emergency be declared. The PEC will assume control as coordinator of this Plan. He will go himself or send his assistant to the ship in question and get a clear picture of the situation. The PEC will establish contact with the emergency services and update them regarding the current situation and actions taken to date. On the PEC’s instruction Fire Fighting tugs will proceed to the scene of the emergency and take station under the direct control of the Senior Fire Officer/Assistant PEC at the incident, the type of incident dictating who will take control.



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Launches and rescue craft will be sent to scene of Emergency by the PEC and controlled on VHF by Asst. PEC in site. If required they will bring necessary personnel and equipment to site. The PEC will ensure that the relevant PRA’s are kept informed of the situation. The PEC, once the Emergency Plan is activated and underway will ensure that, at frequent intervals, issue, through Dunmore Pilot Station and via the telephone and Media, situation reports and information updates. The PEC, through his Assistant will, set up a clearing station on site, control movement of all craft, ensure that craft are not overloaded, ensure coxswains know and use the correct channels for VHF/RT communications. The PEC will put the Pilot Station on stand-by who will inform Pilots and be ready to put pilots on vessels as required.

Establishment of Incident Control Centre

A Marine Coordinating Group ashore will be set up in the PICC in POWC headquarters. Where appropriate a representative of the company and/or agent, and insurers will be stationed with this Group.

Movement of other Ships in the Estuary

If it is decided by the PEC that the emergency is such that other shipping is likely to be involved he will issue the necessary instructions concerning the movement on VHF.

Beaching of Vessels

A Master intending to beach his vessel will display, in a prominent position, the signal JN2 with International Code Flags. If circumstances indicate that beaching is necessary to avoid the vessel sinking in the main channel, the vessel should be moved to shallow water as quickly as possible and the PEC informed. The PEC will then nominate the beaching area and route to that area, but if circumstances dictate beaching prior to this then it is to be done with regard to good seamanship. Under no circumstances may vessels in danger of sinking cross the main channels and they should be removed from the main channel immediately. The beaching position must therefore be selected to avoid crossing the main channel.

Pollution

This is dealt with under ‘The Port of Waterford Port Pollution Plan’.



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Subsequent Action

After the alarm has been raised and all responsible officers are on the scene, further action will be taken as circumstances dictate and all measures affecting the Estuary will be made known to ships and other establishments not directly involved through the PEC’s Office



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4.10 VESSEL APPROACHING IN DANGER


Description

Vessels approaching the estuary on fire or in danger of having sustained damage or suspected damage during voyage.

Vessel On Fire or In Danger of Sinking

In the case of a vessel wishing to enter the Estuary which is on fire or in danger of foundering or sinking, it will be for the PEC to permit entry, decide when and in what manner the vessel shall enter. When agents or other authorities learn of a vessel approaching the Estuary on fire or in danger of sinking they will inform the Port Authority immediately. Before entering the Estuary such vessels will be inspected by the PEC accompanied by a representative of the ship’s owner, the Fire Brigade and where appropriate the reception installation involved. If the PEC is satisfied that the vessel can be handled without danger to lives, property, the Port or shipping therein and risk of pollution is covered, permission to enter will be given, subject to such conditions as the PEC may impose. The normal holding area for such vessels will be the Anchorage at Dunmore East, where a more detailed examination will take place before decisions are made on future movement, and firefighting. The PEC’s Office will be used to raise the alarm or alert the Fire Brigade, Ambulance Service, other Authorities in the Estuary, and Irish Coast Guard.

Vessels having Sustained Damage or Suspected Damage

In the case of a vessel wishing to enter the Estuary which has suffered damage or suspected damage to hull, or hull fittings, or has been in collision or on fire during the voyage in question, it will be for the PEC to decide when, and in what manner the vessel will enter. When agents or other authorities learn of a vessel approaching the Estuary on fire or in danger of sinking they will inform the Port Authority immediately. Before entering the Estuary such vessels will be inspected by the PEC accompanied by a representative of the ship’s owner, the Fire Brigade and where appropriate the reception installation involved. If the PEC is satisfied that the vessel can be handled without danger to the Port or shipping therein, permission to enter will be given, subject to such conditions as the PEC may impose. The normal holding area for such vessels will be the Dunmore East Anchorage, where a more detailed examination will take place before decisions are made on future movement, and firefighting.



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The PEC will raise the alarm or alert the Fire Brigade, Ambulance Service, and other Authorities in the Estuary, and Irish Coast Guard. Where oil or other dangerous cargo is leaking or is likely to leak from the ship, the necessary anti-pollution measures will be taken by the Master and Harbour Authorities as required.


If it is decided by the PEC that the movement of the casualty is likely to restrict the movement of other shipping, he will issue the necessary instructions through the Port Radio on VHF Ch. 14. These may involve an embargo on other movements in certain areas of the Estuary.

Beaching of Vessels

If subsequent circumstances indicate that beaching is necessary to avoid the vessel sinking, the vessel should be moved to shallow water as quickly as possible and the PEC informed. The PEC will then nominate the beaching area and route to that area, but if circumstances dictate beaching prior to this then it is to be done with regard to good seamanship. Master intending to beach his ship will display, in a prominent position the International Flag Signal JN2.



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4.11 HAZARDOUS SITUATION ON A JETTY OR SHIP


Description

This section of the Plan sets out the steps to be taken whenever a potential hazardous situation occurs upon a ship or a jetty. The decision to declare an emergency and to activate the Plan in whole or in part will be made by the PEC, after full consultation with either Master or Jetty owner involved.

Raising the Alarm

It is essential that the alarm should be raised without delay. The alarm should be raised in a manner which would not bring the incident to the immediate knowledge of the Estuary in general (A degree of confidentiality in communication should be observed wherever possible, except in circumstance where there is danger to others.) The responsibility for raising the alarm will rest with the Master of the vessel and the Jetty owner involved if alongside. Immediate reports can be made to the Port Authority, if possible by telephone either direct or through their agent.

Action By Master

Having raised the alarm the Master will take all reasonable steps to safeguard his ship. In case of a vessel alongside the Master will report to the jetty owner details of the incident and the quantity, distribution and type of cargo aboard his vessel. He will ensure that regular and frequent reports on the progress of the incident are being made. In the case of a vessel at anchor or underway, these reports will be made as above.

Action By Jetty Owner Involved

If a potentially dangerous situation develops on board a vessel alongside, the jetty owner will provide all available assistance to the Master of the ship. If the potentially dangerous situation develops on the jetty itself, the jetty owner will be responsible for taking immediate action to minimise the risk of increased danger. The jetty owner will be responsible for keeping the PEC informed on all progress of the incident.

Action By PEC

On receipt of the alarm the PEC will immediately send the PAEC to the scene and obtain an accurate assessment of the situation and to monitor ongoing activity. PEC will consult with the jetty owner and Master and co-ordinate with the Fire service.



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4.12 VESSEL GROUNDING OR AGROUND IN THE SUIR ESTUARY


Raising the Alarm

The alarm is to be raised by the Master of the vessel concerned by general broadcast on VHF Ch 14.

Action By Master

Having raised the alarm, the Master will be responsible for taking all immediate steps to safeguard his ship. As soon as possible he is to establish the extent of grounding and damage to the vessel. He is to ascertain whether the hull has been breached and likely risk of pollution and flooding. The Master will provide the Port Authority with details of the incident as quickly as possible and will make regular and frequent reports on the progress of the incident. This is to include position of grounding, damage sustained, pollution or risk of pollution, draft of vessel prior to grounding and soundings at grounding area, likelihood of coming off if tide is making, cargo on board and location, and any further information that may be at hand. The Master will be responsible for coordinating and directing tugs and other services available until arrival of the PEC or his Assistant. On the arrival of these officials, and after consultation with the Master, individual responsibilities will be determined depending on the circumstances.

Action By PEC

Overall control of shipping in the Estuary will be exercised by the PEC. His instructions will be passed through Dunmore Pilot Station, or through the Assistant PEC at the scene, or by phone through the other Assistant PECs in the Incident Control Centre. The PEC will decide after consultation with the Master and/or Owner’s Agents what steps should be taken to safeguard the ship in question and Port in general, and whether a full or partial emergency be declared. The PEC will go himself or send the PAEC to the ship in question and get a clear picture of the situation. The PEC will establish contact with the emergency services and update them regarding the current situation. On the PECs’ instruction Fire Fighting/ Salvage tugs will proceed to the scene of the emergency and take station under his direct control or hand over control to the PAEC at the incident site. Salvage and or floating of the vessel will be controlled by either the PEC or person assigned by him. All operations will require the sanction of the PEC before implementation. Launches and rescue craft will be sent to scene of Emergency by the PEC and controlled on VHF by Asst. PEC in site. If required they will bring necessary personnel and equipment to site.



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The PEC will ensure that the relevant PRS’s and other authorities are informed. The PEC, once will ensure that situation reports and information updates are issued regularly through Dunmore Pilot Station and via the telephone and Media statements. The PEC, through his Assistant will, set up a clearing station on site, control movement of all craft, ensure that craft are not overloaded, ensure coxswains know and use the correct channels for VHF/RT communications. The Co-Ordinator will put the Pilot Station on stand-by who will inform Pilots and be ready to put pilots on vessels as required.

Establishment of Incident Control Centre

A Marine Coordinating Group ashore will be set up in the PICC at POWC headquarters. Where appropriate a representative of the company and/or agent, and insurers will be stationed with this Group.


If it is decided by the PEC that the emergency is such that other shipping is likely to be involved he will issue the necessary instructions concerning the movement on VHF.

Pollution

The Port Pollution Plan will be activated on receipt of notification of pollution within or approaching the port. PEC will ensure all precautionary measures are taken to limit the risk of oil pollution. If the grounding results in an oil pollution incident then the Harbour Master will be informed and a full emergency response (oil pollution) activated.

Subsequent Action

After the alarm has been raised and all responsible officers are on the scene, further action will be taken as circumstances dictate and all measures affecting the Estuary will be made known to ships and other establishments not directly involved through the PEC’s Office



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4.12 POLLUTION The POWC’s ‘Port Pollution Plan’ is designed to guide the Port of Waterford response personnel through the process required to manage an oil /HNS spill originating from operations within or approaches to the ports under their jurisdiction, A summary extract from the ‘Port Pollution Plan’ is provided here for reference purposes.

Alert Notification of Spillage

Record Report of Oil

spill

Contact Harbour Master

Harbour Master Briefed by Duty Officer

Harbour Master Takes Responsibility as Incident Commander / OSC & commence Personal Log

Harbour Master determines if Port Emergency Plan requires implementation due to danger to Port Personnel or General Public.

Harbourmaster determines Category of spillage

Tier 1. Tier2, Tier 3.

Conduct Internal / External Cold Wash-up Debrief with other Key Participants, as appropriate.

Verify details from Pilot Boats, Field Observers, Port Control etc.

Conduct Internal Hot Wash-up / Debrief

Terminate the Response when Appropriate

Liaise, as Appropriate, with : Local Authority COPOs (Shoreline Response), ESB Great Island and IRCG

Complete Incident Response Report with detailed & itemised list of ‘Lessons Learned’ Copy to IRCG, Port of Waterford General Manager

Send SITREP to IRCG Issue Media Releases

Issue Port General Manager Briefing Continue through Action Sheet 2.2.6

POLREP Report to IRCG MRCC Notify Port of New Ross Harbour Master

Rehabilitate Equipment & Personnel

Collect and archive all Personal Logs, archive all records

Implement Response for Tier 1 or Tier 2 or Tier 3:

Request Support

Activate Port Response

Notify Stakeholders



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4.13 CHEMICAL SPILL FROM CONTAINER / TANKER


Description

This section of the Plan sets out the steps to be taken whenever a potential hazardous situation occurs when there is a Chemical Leak / Spill from a container as it is being unloaded from a vessel to land. The decision to declare an emergency and to activate the plan in whole or in part will be made by the PEC, after full consultation with either Master or Jetty involved.

Raising the Alarm

It is essential that the alarm should be raised without delay. The responsibility for raising the alarm will rest with the Master of the vessel and the Jetty owner involved if alongside. Immediate reports should be made to the Port Authority either directly or through the ships agent.

Action By Master

Having raised the alarm the Master will take all reasonable steps to safeguard his ship. In case of a vessel alongside the Master will report to the jetty owner details of the incident and the quantity, distribution and type of Chemical in the container, including the UN Number.

Action By Jetty Owner Involved

If a potentially dangerous situation develops the jetty owner will provide all available assistance to the Master of the ship. If the potentially dangerous situation develops on the jetty itself, the jetty owner will be responsible for taking immediate action to minimise the risk of increased danger. The jetty owner will be responsible for keeping the PEC informed on all progress of the incident.

Action By PEC

On receipt of the alarm the PEC will immediately send the PAEC to the scene to obtain an accurate assessment of the emergency and monitor ongoing activity. Based on the assessment, the PEC will summon the emergency services to attend, if this has not already been done. He will consult with the jetty owner and Master and co-ordinate with the Fire service.



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4.14 EXPLOSION – LOADING /UNLOADING CLASS 1 EXPLOSIVES


Description

Incidents involving explosives are likely to fall into one of two possible categories : a) those where the explosives initiate without warning / or b) those where the explosives initiate after becoming involved in another event such as an adjacent fire

Raising the Alarm

The responsibility for raising the alarm will initially rest with both the Jetty Owner concerned and the Master of the vessel. All Jetty owners will have instructions issued on how to raise the alarm for fire or explosion. The appointed Explosive Officer who oversees all loading / unloading operations of Class 1 Explosives- will immediately to ensure compliance with the designated berth explosive limits and minimum separation distance Class 1 dangerous goods of this type shall not be extinguished with water. The Explosives Officer as the person in charge of loading/unloading shall have a copy of the specific Safety Data Sheet (SDS) at hand – this SDS will provide detailed fire-fighting and spill containment and clean-up procedures. The Explosives Officer shall ensure that the Master of the vessel and the Harbour Master are fully notified of the risks and precautions, including notification to the Fire Brigade to be on stand-by during such operations All Jetty Owners will issue instructions on the action to be taken by their own personnel when seeing Explosion on a Jetty other than their own.


By personnel on the Jetty concerned, alarm should be raised by: a) Reporting the Emergency as quickly as possible as follows: (i) Ringing Emergency Service No. 999 or 112, and ask for FIRE giving a short message stating where the fire is and if possible, whether any casualties have occurred or are likely to occur. (ii) Ringing the Harbour Office 0n 051-301400 or the Pilot Station (051- 383119). If telephones are out of order the above locations can be contacted on VHF Ch. 16 or 14, also Port Security can be contacted on these channels, who will pass the information to the relevant emergency services. Any persons seeing a Fire/ Explosion on another jetty should: f) Ring the Stevedore / Jetty concerned stating exactly what they have

seen.



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g) Ring the Emergency Services No. 999 or 112, as above, passing the

same message stating where the jetty concerned has been informed.

h) Contacting the Harbour Offices or Pilot Station as above with the same message.


Having raised the alarm, all operations on the jetty will cease, and if ship is alongside, then advise that the ship prepares for sea. Removal from jetty will be subject to special approval by the Harbourmaster or PEC. In the event of a fire at the designated berth, persons not required for firefighting or safety purposes are evacuated from the designated berth to a safe distance in accordance with the emergency plans. The Explosives Officer in conjunction with the HM/ PEC shall ensure compliance with the designated berth explosive limits and minimum separation distance The Jetty Owner will keep port operations informed of the emergency and of all developments affecting shipping and should it become necessary to move the ships, then the Harbour office will organise the ordering of pilots and tugs. The Jetty owner should set up Control Posts, of which the Forward Control Post closest to the incident will be managed by representatives of the owner and the Assistant Harbour Master, until the arrival of the Fire Service who will assume control of the incident. If, after reporting a fire, casualties subsequently occur, the Jetty Owner will notify the need for Ambulance Services as soon as possible by dialling 999 or 112 and asking for Ambulances. Should it be necessary to evacuate casualties or personnel by water, the PEC will arrange marine transport using either tugs or other harbour craft.

Action By Jetty Owner Not Involved

All jetties will be alerted during such an emergency and all operations will cease until advised otherwise by the PEC. All ships in the Estuary will be advised regarding any actions required of them. All personnel will remain at the advised Safeguarding Distance. All jetty owners will maintain listening watch on channels 16 and 14 and will ensure that direct line telephones to the Harbour Office will be kept manned during the period of the emergency. All Jetties will be alerted during an emergency whether or not there are vessels alongside.



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Action By PEC

Overall control of shipping in the estuary will be exercised by the PEC. His instructions will be passed either through VHF Radio, through the Assistant PEC on the scene, and/or phone through the Assistant PEC in the PICC. The PEC will broadcast on VHF declaring an Emergency and activating the Emergency Plan. This information will also be backed up by phone calls to all concerned bodies. The PEC assumes control of this Plan. He will send the Assistant PEC to the forward control post and get the up dated position on the emergency. The PEC through his port operations staff will establish contact with the emergency services and update their position and establish what response has been activated. On the PEC’S advice Fire Fighting tugs will proceed to the scene of the fire and take station under the direct control of the Senior Fire Officer at the incident. If required, launches and rescue craft will be sent to scene of the emergency by the PEC and controlled on VHF by PAEC on site. If required they will bring necessary personnel and equipment to site. The PEC will ensure the relevant Garda and HSE authorities are notified of the activation of the Plan. The PEC shall ensure that situation reports and information updates are issued through appropriate means and frequent intervals during such an emergency (through Dunmore Pilot Station and via the telephone and Media statements). The PEC, through his PAEC will set up a clearing station on site, control movement of all craft, ensure that craft are not overloaded, ensure coxswains know and use the correct channels for VHF/RT Communications. The PEC will put the Pilot Station on stand-by and the Pilot Station will, in turn, inform Pilots and be ready to put Pilots on vessels as required during such an emergency.



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4.15 SECURITY INCIDENT


Description

Port of Waterford: Currently rated at Security Level 1. POWC has a 24/7 manned access control – managed by a third contractor, the site has extensive CCTV coverage. Security threat / incident on Waterford Port property can relate to but not confined to suspicious activity/ intruder detection/ stowaways/ bomb threat

Control

The PEC (who is also the nominated PSO Port -Security Officer) has overall command of any port security incident. The PFSO (Port Facility Security Officer) x4 has responsibility for the implementation of security measures at the port facility. Notification of the Emergency Services (Gardai) is under the responsibility of the PSO / PFSO

Raising the Alarm

Person making the report of a suspicion or minor incident immediately reports to the PSO / PFSA

Immediate Action

PSO /PFSO Invokes the POWC Security Management plan

Ambulance Service

Safety Issues


As per POWC Security Management plan SOP







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APPENDIX 2.1 EMERGENCY CONTACT LISTS

Role Name Telephone Mobile Fax

1. Port of Waterford

Belview Office Reception 051 874907 051 899800 051 874908

Chief Executive Officer Frank Ronan 051 899873 087 2052903

Waterford Harbour Master Capt Darren Doyle 051 899801 087 222 4961

Deputy Harbour Master Capt John Foley 051 899804 087 2781034

Harbour Office 051 899800 [email protected]

051 874908

Administration Brian Moore 051 899883 0879313342

Terminal Manager Derek Madigan 051 899885 087 6813665

Harbour Constables Sean Doherty Cheekpoint 087 6236112

N Colfer Duncannon

Tom Walsh Ballyhack

Ray Baldwin Passage East 087 9843921

Pilots Station 051-383119 087 2564521 051 383119

Bance Nolan PR Brian Nolan 051 845403 086 891730 [email protected]

2. Port of New Ross

Chief Executive Officer Capt. Luke Foley

New Ross Harbour Master Capt Luke Foley 051 421889

Home 421889 087 2581069

Harbour Office 051 421303 421294

Pilots T Sarsfield 053 9141063 087 6393410

Barrow Bridge 051 338137 086 8167826

Dunmore East Pilot Station 051 383119 VHF CH 14 051 383119

Dunmore East Harbour Master

Harold McLaoughlin

051 383166 087 7931705 383607

3. Emergency Services Dial 999 or 112

Gardai New Ross 051 426030

Gardai Waterford 051 305311

Dunmore East Lifeboat Station

051 383268

Fire and Rescue Services 999/112

mailto:[email protected]






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Kilkenny Fire Brigade 056 7794400

Waterford Fire Brigade 051 309900

051 875556

New Ross Fire Brigade/ Cyrill McGurr Station Officer

051 422477 (unmanned)

0876231240

Ambulance Service Regional Command & Control

1890499199

Customs & Excise 051 862100

4. SE Ireland Oil/HNS Spill Regional Contacts

Role / Title Name Office Tel. Mobile Tel. 24Hr Tel.

Port of Waterford – Harbour Master

Capt Darren Doyle 051 874907 0872224961

Port of Rosslare Harbour Master

Capt. Aedan Jameson 0539157920 0539133568

Port of Rosslare Duty Officer, Port Ops Tower

0539157929

0872320251 0539157929

Kilmore Quay Harbour Master

Capt. Phillip Murphy 053 91 29955 087 0507071

New Ross Port Chief Exec/ Harbour Master

Capt. Luke Foley 051 421303 087 2581069 051 421889

BIM Clonakilty 01 2144100

Inland Fisheries Ireland (HQ)

01 8842600

S & E Coast Fisherman's Co-op

051 383170 051 383103

Dept of Environment, Community & Local Govt.

01 888 2000

Dept of Agriculture, Fisheries & Food

Fisheries (Cork) 023 8859500

Wildlife Rescue The Irish Seal Sanctuary

(0)1 8354370 045 35730

South East Shellfish Co-op Dermot Kenny 051 382672 Passage East

Dunmore East Fisherman’s Co-Op

051 383307 051 383446

Hook Tourist office Valerie McAuliffe 051 397502 [email protected]

051 397502





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5. County Oil Pollution Officers

Waterford COPO Eamon Mansfield 058 22000 Home 058 41528

086 2307512

Waterford City and County Council

Pat McCarthy 051 309900 0761102020

Wexford COPO John Carley

05391 96301

087 8530068

Kilkenny COPO Environment Off 056 7794470 Urgent

1890 252654

6. Local Authorities

Waterford City and County Council

051 309900 0761102020

CEO Michael Walsh 0761102020 087 2077084

Director of Services Fergus Galvin 051 849912 087 6168240

Director of Services Paul Daly 058 22000 086 2429681

Director of Services Lar Power 051 849925 086 2307516

Wexford CoCo

County Oil Pollution Officer

(DOS Infrastructure & Emergency Services) Gorey

John Carley 05391 96301

087 8530068

County Manager Tom Enright 05391 96301

087 2937351

Snr Engineer Environment Gerry Forde 05391 96311

087 8196096

Area Engineer (New Ross) A. Dunne 051 421300 Ex.6004

087 9114310

Area Engineer (Enniscorthy)

Tagh O’ Corcora 054 9196837 087 2768416

Coastal Engineer John Lamb 053 9196534 087 2902061

Environmental Enforcement Eddie Bolger 053 9196482 087 2394276

Waste Supervisor Peter Byrne 053 9128382 087 6381109

Environmental Scientist Brendan Cooney 053 9196326 087 2034834



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Kilkenny CoCo

County Hall 05677 52699 05677 63384

Carlow CoCo

County Offices 059 9170300

059 9170302 059 9141503

New Ross UDC 051 421284

7. Operating Companies

Great Island Power Station

Morris Oil, Fiddown. Noel Murphy 051 643317 087 2480363 051 643756

Stafford Shipping New Ross Dick Brasil 051 422288 086 8350318 051 422613

Hamilton Shipping Liam Madden 021 4816233 087 9556713

Waterford Container Terminal Ltd

Derek Madigan 051 899885 087 6813665 051 301409

Stokestown Port Services Paul Keating 051 422235 087 2210706 051 422322

SE Port Services Ltd Bryan Cunningham 051 851811 087 2244667 051 851813

SE Port Services Ltd Seamus Nolan 051 851811 087 7390667

Suir Shipping, Enda O’ Brien 051 833338 087 2906622

8. Directory of Advisors / Advisory Bodies

Coast Guard Marine Rescue Co-ordination Centre: Dublin HQ (24 Hours)

01 6783454 1890443311

ITOPF Office +44 (0)20 7566 6999

[email protected]

ITOPF Emergency Tel. 24hr

+44 (0)20 7566 6950

Irish Lights 01 2715400 01 2801996 01 2715566

Met Eireann Duty officer (24hr) 01 8064255

9. Directory of Media Contacts

Port of Waterford PR Agency

Brian Nolan 051 845403 086 891730

ESB Public Relations Office, Dublin

01 7027747




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10 National Parks & Wildlife Service

Dept of Environment, Heritage & Local Government

Deputy Regional Manager:

South East Region (Kilkenny) .

Tel: 056 7722135

Mid Southern Region (Waterford)

Phone: +021 4619905 [email protected]

11 Directory of Environmental Protection Agency Pollution Officers

EPA Headquarters. PO Box 3000, Johnstown Castle Estate, Co. Wexford

Tel: 05391-9160600, Fax: 05391-60699, Email: [email protected], Website: www.epa.ie ,

Role / Title Name Office Tel. Mobile Tel. 24Hr Tel.

EPA Headquarters Annette Calahan

0539160600 0539160600

EPA Office of Environmental Enforcement

Noel Byrne 0539160600 1890 335599

EPA Regional Office 05677 22329

Regional Manager Ciaran O’Brien

05677 22329 087 2218630 05677 9161002

EPA Office of Licensing & Guidance

Brian Meeney

+35391 539160600

Fax: + 35391 5391 60699


http://www.epa.ie/



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12 CONTACT DIRECTORY FOR LOGISTICS AND RESOURCES

Directory of Water Craft

SE Tug Services Catherine O’Hanlon

086 1727502

Jim Atkins 087 2065766

Fastnet Shipping Martin O’Hanlon 051 832946 086 2451455 051 851886

Directory of Aircraft Operators

Waterford Airport 051 846600

Directory of Transport Services

Waterford Transport Co. 051 375510 051 373285

Weighbridges Container Terminal

051 301498

Container Terminal

051 301400

Directory of Food and Welfare Services

Directory of Pollution Equipment suppliers

Directory of Licensed Waste Disposal Operators and Clean-up contractors

Enva Portlaoise 057 8678600 057 8678699

Pipe & Drain Services, Dublin

Response No 01 2913000

01 4018000

01 4018080

Pollution & Waste Services (PWS)

Brian McGonagle/ Brian Prendergast

01 8391112 087 2520498 01 8391998

Shannon Environmental Services / Enva

Andrew Calder 061 707400 061 707401

SSI Environmental Ltd Donal Sherrin 01 8855555 0879367065 01 8855559



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APPENDIX 2.2 EMT MEMBERSHIP The membership of the EMT could comprise (depending upon the nature and severity of the emergency).

EMT Role PRIMARY ALTERNATE(S)

Name Tele No. Name Tele No.

Port Emergency Coordinators Frank Ronan

Darren Doyle

051 899873

051 899801

Frank Ronan

Darren Doyle

087 2052903

087 2224961

Assistant PEC John Foley 051 899804 John Foley 087 2781034

Port Emergency Management Team Personnel

Derek Madigan

Brian Moore

Michael Hogan

Noel Collins

Tony McDonnel

Pilot Station

Tug Companies Fastnet

South East Tugs

051 832946 086 1727502

Port Admin Personnel Brian Moore

Margaret Kennedy

Tony McDonnell

Marian Power

Port Emergency Management Team

Frank Ronan

Capt. Darren Doyle

Derek Madigan

Michael Hogan

Brian Moore

Noel Collins

John Foley



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APPENDIX 2.3 LEAD AGENCY The Lead Agency is the PRA that is assigned the responsibility for and mandate for the coordination function for all PRAs. The pre-nominations of lead agencies apply to all emergencies from normal through the full range of major emergencies. The PRA that is assigned is dependent on the emergency incident type. As its principal emergency service, the Fire Service is assigned initial responsibility for each category of emergency where the Local Authority is designated as the lead agency, as it is likely to be the first attendance of that agency at the site. This may become a broader function at a later stage of a major emergency.

The pre-nominated Lead Agencies for different categories of emergency as provided in Appendix F7 of the 2006 Major Emergency Management Framework are as shown in the following tables. Some relevant notes from a POWC perspective are included after the table.

Emergency Incident Type Initial Pre-nominated Lead Agency

Likely Change

Road Traffic Accident AGS

Fire LA

Hazardous Material LA

Train Crash LA To AGS when rescue phase complete

Aircraft Incident LA To AGS when rescue phase complete

Rescue LA

Weather Related LA

Biological Incident HSE

Open Country Search and Rescue (Lowland)

AGS

Open Country Search and Rescue (Mountain)

AGS

Public Order / Crowd Events AGS

CCBRN AGS LA, HSE

Accidental Explosions/ Building Collapse LA To AGS to investigate when search and rescue complete

Environmental / Pollution LA

Marine Emergency Impacting on Shore LA

Water Rescue Inland AGS

The IRCG has responsibility for coordinating response to marine emergencies at sea. The IRCG may, in certain circumstances, request the other three principal emergency services to assist them offshore. When the IRCG request the declaration of a major emergency, where casualties are being brought ashore (or pollution is coming, or threatening to come, ashore), the onshore response will be coordinated by the Local Authority.



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APPENDIX 2.4 NOTICE TO MARINERS

NOTICE TO MARINERS - SUIR ESTUARY

Contingency Plan in Case of Fire on Ships

1. Should a fire or explosion occur or other emergency arise on a vessel in or near the Suir Estuary, the local Emergency Plan will be activated or put on standby.

2. If the vessel is berthed alongside, the responsibility for raising the alarm will rest with both jetty owner and the master of the vessel.

3. Alarm should be raised by ringing the Fire Brigade, Telephone No. 999 or 112 and asking for Fire, giving a short message:

Name of Ship

Where berthed

Location of fire on the ship

Particulars of casualties or possible casualties

Type of cargo, if known

Having raised the alarm, the Master will take all immediate steps to safeguard his ship until assistance becomes available.

4. If the vessel is underway or at anchor, the master of the vessel should raise the alarm by VHF in addition to the signals provided for in the International Regulations for Preventing Collisions at Sea.

Should an emergency arise on a vessel in or near the Suir Estuary contact with one of the above stations should be made so that the local Emergency Plan can be activated or put on standby. If contact cannot be made directly MINEHEAD / ROSSLARE RADIO will make a link call to the responsible officer.

As soon as possible after raising the alarm the master of the vessel should send an amplifying message to the Harbour Master giving details:

a. Fire - what is on fire - extent - nature of cargo - possible dangers? b. Damage - extent - effect on stability and seaworthiness c. Casualties - number - type of injury - number of stretchers required d. Oil spillage - if any danger of oil spillage exists, this should be reported.



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Having raised the alarm, the Master of the vessel will be responsible for taking all immediate steps to safeguard his ship until assistance becomes available. The Master should therefore start fighting the fire with all available resources until the Fire Services arrive, when overall control of firefighting will be undertaken by the senior officer of the Fire Services, with the advice of the master, as necessary.

5. Action by Fire Brigade

The Fire Brigade will despatch to the pickup points indicated by the Harbour Master, fire tender(s) and other equipment.

The senior officer of the fire brigade - having consulted with the Harbour Master and the master of the vessel - will assume full responsibility for fighting the fires, with their advice as necessary. If necessary he will call in resources from other fire authorities.

He will hold press conferences if necessary.

He will keep records of the use of resources.

If he considers it necessary, the Major Emergency Plan for the city/county should be activated by him.

6. Action by Gardai

On receipt of alarm from the Harbour Master the Gardai will assume responsibility for controlling the flow of road traffic to and from the incident area and if necessary will set up a Communications Centre.

7. Action by the Marine Rescue Co-Ordination Centre

The Marine Rescue Co-Ordination Centre will watch on VHF 16 /VHF 70, and respond to requests for assistance in co-ordination of land, sea and air facilities for rescue operations.

8. Action by Tugs

Tugs can be mobilised and available for use, under the direction of the Harbour Master.

The fire tug will proceed directly to the scene of the fire or as otherwise directed by the Harbour Master. The Master of the Tug will only take instructions from the Harbour Master in relation to the movement of the vessel, and in relation to the actual fire from the appropriate fire officer in consultation with the Harbour Master.



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APPENDIX 2.5 DANGEROUS SUBSTANCES REGULATIONS

DANGEROUS SUBSTANCES (OIL JETTIES) REGULATION 1979 (SECTION 26)

Waterford PORT COMPANY

FIRE FIGHTING & EMERGENCY EVACUATION PLAN

1. Raise the alarm

(a) By continuous sounding of the alarm on the jetty.

(b) By continuous short blasts in the ship’s whistle or siren.

(c) Contact the Fire Station telephone No: 999 or 112.

(d) By telephone from the Oil Terminal or nearest available telephone.

2. Stop discharging or loading operations. Close all valves between the ship and the shore. Disconnect ship to shore pipeline. Stop ballasting or de-ballasting operations.

3. Open all means of access to the oil jetty for fire appliances to enter.

4. Evacuate from the jetty all personnel not forming part of the firefighting party.

5. Fight the fire with all the available equipment on the jetty and on the ship.

6. Contact: Harbour Master 087 2224961 or Asst. Harbour Master 087 2781034

Or 051 899800 by day.

7. Contact the Gardai for Traffic Control. Telephone No: 999 or 112

8. Contact Hospital for Ambulance Service. Telephone No: 999 or 112.

9. Assist Fire Brigade with foam, hose, etc.

Signed: D.D….. (Harbour Master, Port of Waterford Company)

Plan Coordinator



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APPENDIX 2.6 RESPONSIBILITIES OF THE PRA’S

OVERVIEW

This Appendix sets out functions assigned to each the Principal Response Agencies including their Principal Emergency Services. In general, the allocation of functions reflects the normal functions of the agencies and their services. In the initial stages of a response, it is expected that the most of the functions of an agency will be undertaken by the emergency services element of that agency.

One of the three Principal Response Agencies will be designated as the ‘Lead Agency’ depending on the type of emergency. For reference purposes, see Appendix 2.3 for the ‘Lead Agency’.

Although not designated as a PRA, the IRCG is a fourth Principal Emergency Service and its functions are listed in this section particularly given that the POWC Emergency Plan is designed to manage marine emergencies as well as land based emergencies.

LOCAL AUTHORITY

Protection and rescue of persons and property.

Controlling and/or extinguishing of fires.

Dealing with hazardous material incidents.

Advising on protection of persons threatened, by sheltering or evacuation.

Arranging/overseeing clean-up of affected areas.

Limiting damage to infrastructure and property.

Provision of access/transport to/from the site of the emergency.

Provision of additional lighting required, beyond what the principal emergency

service normally carry.

Support for the Coroner’s role, including provision of temporary mortuary facilities.

Accommodation and welfare of evacuees and persons displaced by the emergency.

Provision of food, rest and sanitary facilities as appropriate for personnel involved

in the response to an emergency.

Engaging any specialist contractors required to assist with emergency operations.

Liaison with utilities regarding restoration/maintenance/or enhancing services

provided to the site or to persons affected.

Site clearance, demolition, clear-up operations, removal and disposal of debris.



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AN GARDA SÍOCHÁNA

Maintenance of law and order.

Traffic Management.

Crowd Control.

Evacuation.

Informing the Public of actual or potential dangers arising from the emergency.

Coordinating searches for missing persons.

Assisting and directing survivors / uninjured persons away from the site (and any

danger area) to places of safety.

Collecting information on casualties and survivors.

Arrangements in respect of the dead, in association with the Coroner.

Recovery of bodies.

Provision of casualty bureaux/casualty information service.

Preservation of the site.

Collection of evidence and forensic work.

Engaging any specialist contractors required to assist with emergency operations.

HEALTH SERVICE EXECUTIVE

Provision of medical advice and assistance.

Provision of medical aid to casualties at the site.

Triage of casualties, and assigning them to hospitals for evacuation.

Casualty evacuation and ambulance transport.

Provision of hospital treatment.

Provision of psycho-social support to persons affected by the emergency.

Certification of the dead.

Provision of community welfare services.

Clinical decontamination and decontamination of contaminated persons.

Advising and assisting An Garda Síochána and Local Authorities on public health

issues arising.



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IRISH COAST GUARD

Initiation, control and coordination of maritime emergencies (Search and Rescue, Pollution and Salvage, and Casualty) in Irish territorial waters, harbours and coastline.

May, in certain circumstances, request the other three Principal Emergency services to assist them offshore.

When the IRCG request the declaration of a major emergency, where casualties are being brought ashore (or pollution is coming, or threatening to come, ashore), the onshore response will be coordinated by the Local Authority.

Has direct access to national response capabilities and manpower, including RNLI and Coastal Units.

Has use of helicopter and access to others.

Documents

Port of Waterford Company Emergency Management Manual and … · Port of Waterford Company Emergency Management Manual Version Number Date of Issue Page Number 5.0 Oct 2016 5 PREFACE